Lely Beautification MSTU Minutes 01/28/2016 It° GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, Fl 34113
Minutes
January 28,2016
I. Call to Order
Chairman Branco called the meeting to order at 2:07 PM.
A quorum was established.
II. Attendance
Members: Tony Branco, Robert Slebodnik,Kathleen Dammert, Linda Jorgensen, (Vacancy)
County: Harry Sells -Project Manager
Others: Mike McGee- Landscape Architect; Robert Kindelan- CLM; Wendy Warren- Juristaff
III. Approval of Agenda
Ms. Dammert moved to approve the Agenda subject to the following change:
Addition: Item VI. C. Irrigation Status
Second by Ms. Jorgensen. Carried 4—0.
IV. Approval of Minutes—November 19,2015
Mr. Slebodnik moved to approve the minutes of the November 19,2015 meeting subject to the
following change:
Page 4, Item IX. Old Business, C. Bullet 9—from "...Prune Palms at Treasure Point Cul-de-Sac)..,"to
.... "Replace one Palm at Treasure Point Cul-de-Sac)."
Second by Ms. Jorgensen. Carried unanimously 4-0.
V. Chairman's Report
Landscape Maintenance Review
Chairman Branco reported on his community tour noting:
• The tree branches on the right of way by the Church at Saint Andrews Boulevard and Pebble
Beach Circle need to be pruned.
• Street light repairs are complete with the exception of one at Doral Circle.
Mr. Sells will check lights on Pebble Beach Boulevard to confirm all are functioning.
• The ground fault connector for the Christmas lights tripped on several occasions.
Unfinished Business
Mr. Branco directed Staff to include "Unfinished Business" as a sub category under"Old Business"
on the Agenda.
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VI. Project Manager's Report—Harry Sells
A. Budget Report
Mr. Sells summarized the"Lely MSTU Fund Budget 152 dated January 28, 2016" for information
purposes and provided an overview of the budget.
• $176,698 of the $214,000. FY16 Ad Valorem tax revenue has been collected.
• Combined estimated cash is $348,198.
• Operating expenses: of the $153,900 budgeted $9,591 remains.
• Mr. Sells will research Hart's Electric, Inc. expenditure balance of$144.50 to verify validity.
• Invoices from Signs& Things and Whited Holiday have been paid.
• Simmonds Electrical of Naples, Inc. final invoice for repair of street lamps and ballasts has not
been received.
• $173,100 in"carry forward funds"will solidify in April 2016 increasing estimated cash
available.
• Increase in Reserve Funds will be considered on receipt of"carry forward funds."
Mr. Sells will secure quotes for future lamp and ballast replacements for presentation at a
future meeting.
B. Pressurized Connection—Warren Street(tabled from last meeting)
Mr. Sells presented a Water/Waste Rate chart detailing options to convert from an inadequate
water supply to an adequate water supply for reuse water at Warren Street noting the M.S.T.U. has
spent$4,000 for fresh potable water usage this year. Cost of conversion is a onetime charge of
$410 plus an estimated annual fee of$1,500.
Mr. Sells suggested potable water should be"turned off'or converted from"automatic"pending a
resolution.
Mr. McGee reported the potable water usage issue occurred when the central control system
failed and communication to the controllers ceased. Subsequent programming was done
incorrectly.
Chairman Branco requested Staff include the monthly "Mixing Chamber Annual Water Use
Report"prepared by McGee&Associates to the Committee for review.
C. Irrigation
Mr. Sells reported the Road and Bridge Maintenance Division have notified the M.S.T.U. they
will not provide centralized support for the irrigation system. Lely M.S.T.U. irrigation system will
be split off from the County system.
Mr. Sells asked Daniel Holman of Motorola to prepare an assessment of the irrigation system
including an installation and operational evaluation,recommendations and projected cost to isolate
the system from the County. A purchase order(not reflected in the January 28, 2016 budget)has
been issued to Mr. Holman to get the system functioning on an interim basis.
Chairman Branco inquired on the responsibility for control of the irrigation system.
Mr. Sells noted Staff has currently retained Mr. Holman but the goal is to control it internally and
train Staff on use of the software.
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Mr. Sells will provide quotes from Motorola and alternate irrigation suppliers to the Committee
at the February meeting for irrigation system replacement Vendors will be invited to present
their proposals to the Committee at a future meeting.
The Committee suggested a"well" as an alternative water source.
Mr. Sells will research feasibility of drilling for a well including permitting status and a cost
proposal and report his findings to the Committee.
Chairman Branco requested Mr. Sells research options for installation of a flow sensor attached
to the controller to reduce or eliminate water flowing into the tank.
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Chairman Branco noted the radio antenna on the irrigation controller on route 41 should be
reinforced similar to the previous Warren Street antenna repair.
Mr. Sells will submit the request to the County.
VII. Landscape Architect Report—McGee& Associates
Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 01/18/16 for information
purposes and the following items were discussed:
St. Andrews Boulevard
• Median 3 - Prune large tree at front of median.
Valley Stream Circle
• Median#13 —Remove and replace damaged turf.
Commercial Land Maintenance (CL114) will provide a proposal to replace turf
Pebble Beach Boulevard
• Median#15 -Remove Bromeliads and replace with Aechmea spp.
The Committee agreed to delay replacement of Bromeliads noting plant health is improving.
Mr. Sells will research the records to determine if the proposal submitted by Commercial Land
Maintenance (CLM)for the project is approved by the County.
Doral Circle and Doral Circle West R/W
• Median#23—Replace Ht.Tabebuia Chrysotricha, Gold Trumpet Tree.
Commercial Land Maintenance (CLM) will provide a proposal to plant a 14'— 16'Tabebuia
Chrysotricha, Gold Trumpet Tree in place of removed Palm.
• Doral Circle/West Right of Way—Replace turf.
Commercial Land Maintenance (CLM) will provide a proposal to replace turf and/or turf and
plants.
VIII. Landscape Maintenance Report—Robert Kindelan
Mr. Kindelan,Commercial Land Maintenance,updated the Committee on the following areas
defined as "Unfinished Business"in the November minutes noting:
• Palm Tree Trimming Schedule—Areas remaining to be trimmed, Medians #1, #2 and#3,
the side road entrance and Doral Circle, will be complete by the week of February 6, 2016.
• Installation of Tabebuia Chrysotricha(Gold Trumpet Tree) at Doral Circle, Median 23 —
Purchase order to be written.
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• Seasonal Fertilization- Completed.
• Seasonal Mulch Application-Mulch applied to Median #4 with majority of area scheduled
for completion week of January 30, 2016. Doral Circle will be mulched week of February
6, 2016.
• Cord Grass Trimming at Forest Hills Boulevard— Trimming is completed.
• Proposal for Perennial Peanut planting on Pebble Beach Boulevard—Committee decided to
delay pending review of current planting health.
• Check Paurotis Palms and dead head canes as necessary— Valley Stream Circle completed;
the entrance will be completed week ending February 6, 2016.
• Install Holly Tree—Saint Andrews Boulevard Median#10— The Holly Tree is planted.
• Prune Palms at Treasure Point Cul-de-Sac (Forest Hills Boulevard)—One Palm will be
replaced week ending February 6, 2016.
• Order and place Gator bags on newly landscaped areas—Bags are received and will be
installed
IX. Old Business
A. Unfinished Business
Landscaping
• Prune large tree on Median#10.
• Provide proposals for turf replacement for Valley Stream Circle Medians#10 and Doral
Circle Right of Way.
• Provide proposal to replace Ht.Tabebuia Chrysotricha, Gold Trumpet Tree on Median#13.
X. New Business
A. Project for the Year
Chairman Branco requested the Committee consider beautification projects noting the front
entrance sign needs refurbishing.
XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:25 P.M.
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LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony a co, Chairman
The Minutes were approved by the Committee on FR i 2 U F3 rL/ oZ� 2016, as presented , or
as amended X .
NEXT MEETING: FEBRUARY 25, 2016-2:00 PM
EAST NAPLES BRANCH LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES, FL 34112
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