GG MSTU Minutes 06/21/2016 1
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GOLDEN GATE M.S.T.U. ADVISORY
COMMITTEE
3299 East Tamiami Trail, Suite 103
Naples, FL 34112
June 21, 2016
MINUTES
I. Call to Order
The meeting was called to order at 4:27 P.M. by Ms. Spencer. Attendance was called and a quorum was
established.
II. Attendance: Patricia Spencer, Chairman; Heiman Haeger, Vice Chairman; Ron Jefferson; (Vacancy);
(Vacancy)
County: Michelle Arnold, Director; Harry Sells, Project Manager; Dan Schumacher, Project Manager
Others: Michael McGee, McGee & Associates; Janet Acevedo, Hannula Landscaping; Dale Hannula,
Hannula Landscaping; Harrison Pacheco, Hannula Landscaping; Wendy Warren, JuriSolutions
III. Approval of Agenda
Ms. Spencer moved to approve the Agenda subject to the following change:
Addition: Item IV. A. New Member Discussion
Second by Mr. Jefferson. Carried unanimously 3- 0.
IV. Approval of Minutes: May 17,2016
Mr. Haeger moved to approve the minutes of the May 17, 2016 meeting as presented. Second by Ms.
Spencer. Carried unanimously 3- 0.
A. New Member Discussion
Ms. Spencer introduced Paula Rogan, a Collier County resident since 1979, and proposed she be
appointed as a member of the Golden Gate MSTU Advisory Committee.
Mr. Haeger motioned to recommend the Board of County Commissioners approve Paula Rogan
for appointment to the Golden Gate M.S.T.U.Advisory Committee. Second by Mr. Jefferson.
Carried unanimously 3—0.
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V. Project Manager's Report
A. Monthly Budget Report
Mr. Sells summarized the Golden Gate MSTU Fund Budget 153 dated June 21, 2016 noting:
• Ad Valorem taxes of$232,546 of the $247,900 have been collected leaving a remaining
balance of$15,354 to collect.
• Of the $299,000 FY16 Operating Expense Budget, commitments total $125,824 and YTD
expenditures total $138,814.
• Operating Expense funds available are $34,902.12 including $4,717 for Signs&Things for
the Flag Pole and $21,131 for Hannula Landscape for refurbishment of the right of way at
Santa Barbara Boulevard and Golden Gate Parkway.
• Line items highlighted in red indicate the purchase order is closed.
• Total available balance less commitments is $355,812.
B. Santa Barbara and Golden Gate Refurbishment Status
Mr. Sells reported the Board of County Commissioners current policy does not permit plants on the
sides of right of ways maintained by the Road and Bridge Maintenance Department. He recapped
the issues and suggested a plan of action as follows:
• The area requires connection to Collier County's irrigation system maintained by the Road
and Bridge Maintenance Department.
• Connection to the irrigation system and landscaping requires permission from the Board of
County Commissioners.
• Staff intended to request permission from the BCC to proceed with the refurbishment;
however the County Manager expressed concern that this action would set a precedent for
future project requests.
• Staff noted the County requests the MSTU assume responsibility for maintenance if they
landscape from the corner of Santa Barbara Boulevard and Golden Gate Parkway to the
bridge.
• Mr. Sells estimates annual maintenance will cost$4.5K to $5K.
• Estimated project cost is under $21K.
• An agreement will be executed between the MSTU and the Road and Bridge Division
wherein the Road and Bridge Maintenance Department will service the area and invoice the
MSTU for reimbursement.
Mr. Jefferson motioned to authorize the Golden Gate M.S.T.U. assume responsibility for
landscape maintenance for the Santa Barbara Boulevard and Golden Gate Parkway
refurbishment project at a cost not to exceed five thousand dollars annually. Second by Mr.
Haeger. Carried unanimously 3—0.
C. Irrigation Status
Mr. Sells reported:
• The County Manager's office is returning the irrigation water distribution to a central
irrigation system under the direction of the County including incorporating the MSTU
systems.
• Staff attended a training session on the Motorola system.
• A Golden Gate Parkway auto accident rolled over the well and damaged the control and
electric panels, etc.
• The control unit for irrigation for Hunter Boulevard and Coronado Parkway will be replaced.
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• Mr. Sells has written a Purchase Order for$1,108 for hardware repair and estimates a two
week timeframe for completion of work once started. An insurance claim will be filed and
Staff anticipates reimbursement.
• The Tropicana irrigation system moved to a new ICC PRO system(previously Motorola) for
which Mr. Sells and Mr. Schumacher have received training to access and monitor.
• The overall system is functioning as intended at this time.
D. Flag Pole Replacement
Mr. Sells reported:
• The right of way permit application for installation of the Flag Pole has been submitted at a
cost of$1K.
• A purchase order for $4,017.04 has been created for the cost of the flag pole.
• Flag pole accent light:
o Staff does not recommend a flush mount light.
o A product specification sheet for Accent Lights from Kim Lighting was distributed to
the Committee for selection of style and color.
o Two lights are recommended if placement is at the edge of the paver strip; one light if
placed at proximity of the pole. Staff suggested one light is sufficient.
o The light illumination will be controlled by Staff and will operate from dusk and to
dawn.
o The Committee selected the Scarab style accent light in dark bronze finish with a full
glare shield beam.
o Mr. Sells will secure a quote proposal for installation from an electrical contractor.
The light cannot be installed until the flag pole is installed.
VI. Transportation Maintenance Report—Hannula Landscape
Ms. Acevedo introduced Harrison Pacheco,the new supervisor for Hannula Landscaping for the Golden
Gate MSTU area and reported on landscape maintenance as follows:
• Tropicana Boulevard
An update on available funding to purchase mulch was requested noting Forestry Resources is
closed until the end of July.
Currently a Purchase Order for 5400 bags of mulch is budgeted. Mr. Sells requested a back
count combined with labor cost for the project. Upon receipt of the count, he will email
notification to proceed. The mulch will be delivered to the Community Center.
• Sunshine Boulevard
The Committee discussed replacing eight trees that were blown over in the January storm as
recommended by Mr.McGee. Staff will solicit a Request for Quote(RFQ)as"materials"have been
removed from Hannula's contract due to significant cost increases.
• Coronado Parkway and Hunter Boulevard
o Recommend mulching all medians (including the north tip of median#6)except#3 and#6
due to flooding concerns.
o Summer application of pesticide for caterpillars was applied; aphids need to be sprayed.
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VII. Landscape Architect's Report—McGee and Associates
A. Maintenance Reports
Mr. McGee submitted the "Landscape Observation Report: -FY15-16, June 2016" for
information purposes and the following items were discussed:
Tropicana Boulevard
• Developing a landscape planting renovation plan due to 80%- 90% decline in turf.
• Median#4—Recommended replacing ailing Orchid Tree with a Jacaranda Tree.
Coronado Parkway and Hunter Boulevard
• Recommended replacement of missing plants. Proposal requested
• Pruning Bougainvillea Silhouette and Miss Alice shrubs and treat for caterpillars.
• Spraying Fire bush plants on Hunter Boulevard median#8 for aphids.
• Recommended replacement of Oak trees destroyed during recent storm.
Sunshine Boulevard
• Replacing trees on medians#2, #3 and#6 damaged in recent storm.
• Developing a landscape planting renovation plan due to multiple areas of declining or
missing turf.
Golden Gate Parkway
Road& Bridge Division maintains this roadway and Mr. McGee has provided a copy of his report to
them. His recommendations include:
• Removal of two dead trees.
• Removal of Pittosporum shrubs on the east end of median#20.
• Hand remove excess Torpedo grass weeds.
• Plantings at west entry community sign.
• Advisory Committee installed memorial plaque and base should be cleaned, repainted and
the pavers repaired to secure memorial.
Mr. McGee will provide a preliminary conceptual design for the refurbishment of the medians on
Tropicana and Sunshine Boulevards under his current contract for Committee review at a future
meeting.
VIII. Old Business
A. Flag Pole Replacement—Robert Beatty
Mr. Beatty reported on the status of the flag pole project highlighting:
• A Notice to Proceed for Signs & Things has been issued with a time frame of three to five
weeks for permit issuance and installation.
• Submission of information for the Golden Gate community to receive a donation of
pavers for the flag pole to support the Boy Scout Troop project will be forwarded to
Mr. Schumacher.
• Staff will present a proposal to the Board of County Commissioners for a donation of pavers
upon receipt of the name of the contractor, a materials list and statement of the financial
value of the gift.
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B. Tree Replacement Size—Coronado, Sunshine and Hunter
Ms. Arnold requested Mr. McGee recommend the appropriate tree size specification for
replacement of trees damaged in the recent storm.
Mr. McGee recommended the 100 gallon size noting this is consistent with original trees.
Staff will proceed with obtaining quotes for the tree replacement so that the MSTU will be ready
to proceed with the project once formal approval is granted by the Committee.
IX. New Business
None
X. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 5:35 P.M.
GOLDEN GATE MSTU ADVISORY COMMITTEE
Patricia Spencer, Chairman
The Minutes were approved by the Committee on 1( ter [ 9 , 2016 as presented ,` ,
or as amended
NEXT MEETING: JULY 19,2016—4:30 PM
GOLDEN GATE COMMUNITY CENTER
4701 GOLDEN GATE PARKWAY
NAPLES,FL 34116
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