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PBSD MSTBU Minutes 11/05/2014 (unsigned) PELICAN BAY SERVICES DIVISION REGULAR MEETING OF THE BOARD NOVEMBER 5,2014 The Pelican Bay Services Division Board met on Wednesday,November 5, 2014 at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida. Pelican Bay Services Division Board Dave Trecker, Chairman Ken Dawson Susan O'Brien, Vice Chairman John laizzo Henry Bachman Michael Levy Joe Chicurel Scott Streckenbein Tom Cravens Pelican Bay Services Division Staff W. Neil Dorrill, Administrator Mary McCaughtry Operations Analyst Marion Bolick, Operations Manager Lisa Jacob, Recording Secretary Also Present Tim Hall, Turrell, Hall &Associates, Inc. Kathy Worley, Conservancy of SW Florida AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of meeting minutes 5. Audience comments 6. Status of Clam Bay NRPA Management Plan revision 7. Status of timeline for dredging permit application 8. Administrator's report a. North berm restoration b. Pelican Bay Blvd. repaving c. County reading on beach bench d. Summary of Sunshine Laws for new Board members e. Consideration of Oak Lake Sanctuary lake bank erosion (add-on) f. Consideration of expanded field management services g. Monthly financial report 9. Chairman's report 10. Committee Reports a. Landscape &Water Management Additional lake pilot trials * b. Clam Bay Additional berm sampling sites * c. Safety Committee Pelican Bay Services Division —Minutes November 5, 2014 Page 2 PBSD landscape maintenance resources * 11. Old business 12. New business — Receipt of background materials prior to meetings 13. Adjourn ROLL CALL All members of the Board were in attendance. APPROVAL OF AGENDA A MOTION was made by Tom Cravens and seconded by Henry Bachman to approve the agenda. Item added as Oak Lake Sanctuary lake bank erosion. The agenda was then unanimously approved as amended. APPROVAL OF MEETING MINUTES No meeting minutes were submitted for approval. AUDIENCE COMMENTS Dr. Joseph Doyle spoke to Pelican Bay as being a fiscally conservative district, and questioned the amount of money spent on consultants, and the appropriate amount of operating and capital reserves. Mr. Bob Naegele thanked those present for their voting support in the latest election. STATUS OF CLAM BAY NRPA MANAGEMENT PLAN REVISION The Chairman gave a brief review of where the Management Plan stood at that point, noting that the County Commission at their October 14 meeting had sent the Plan back to the Board with some very specific instructions. Dr. Trecker read these instructions into the record, noting that the changes the Commission had requested were minor, and comprised tying the Plan to the dredging permit application, expanding the section on freshwater discharges and ensuring that ecological considerations were included in dredging criteria. The changes were made and forwarded to the Board, which will meet in a special session on the 14th of November for a final revision. The Clam Bay Committee and stakeholders were commended for their work on this Management Plan. Dr. Trecker indicated that once the Plan is approved by the BCC, no further approval is needed, and the dredging permit process can go forward. Pelican Bay Services Division—Minutes November 5, 2014 Page 3 STATUS OF TIMELINE FOR DREDGING PERMIT APPLICATION Mr. Hall brought the Board up to date on what has been accomplished towards the 10 year permit application, and the plans are now being reviewed by the Foundation. Mr. Hall's office has been working on the biological data to go along with the application as well. Once all of this information is brought together it will then be submitted to the Board for their approval, ideally at the December meeting. Mr. Hall felt that once the BCC approval has taken place, and other agency approvals have been obtained,the entire process will take close to a year to accomplish. If the Pass was to close in an emergency situation, with the permit in hand, dredging could begin immediately. Mr. Hall added that he had met with Congressman Clawson's aides to discuss a three tiered system for approvals, with less complicated and more straightforward issues taking less time for approval. This approach would help Collier County move these approvals through much more quickly. ADMINISTRATOR'S REPORT A. North berm restoration This project is at substantial completion, in advance of schedule, with no change orders. A presentation was made by Mr. Cravens of the two segments of work, with images of the restored area. Wood storks are back in the area, as well as other birds, alligators and smaller animals. Some of the work will be checked to make sure that it was built to the specifications. B. Pelican Bay Boulevard repaving Mr. Dorrill expressed his appreciation of the excellent work that was done by the contractor, as well as the engineering and supervision by the County staff. The temporary latex strip was put down, and will remain in place until the road has cured, or hardened, up to 90 days. Mr. Dorrill suggested a gesture of appreciation should be made to the County staff to thank them for the excellent job they did. C. Beach bench Some residents have expressed an interest in having a bench on the beach for reading and enjoying the area as well as a resting point on a beach walk. The location will have to be coordinated with the Foundation if it is on their property. After a brief discussion regarding the issues of precedence, nesting turtles and maintenance, on a MOTION by Tom Cravens and a second by Scott Streckenbein, the Board respectfully and unanimously declined the offer of a beach bench, citing the many issues of the dynamics of the beach, including nesting turtles. Pelican Bay Services Division —Minutes November 5, 2014 Page 4 D. Summary of Sunshine Laws for new Board members Mr. Dorrill gave the new members a brief explanation of the Florida Sunshine Law as they relate to their position on the Board of the PBSD. This information can be found on the Attorney General's website. Mr. Dorrill also pointed out the most recent update to the Sunshine Laws, related to the public's right to speak. E. Consideration of Oak Lake Sanctuary lake bank erosion (add-on) This lake receives water from numerous areas and can fluctuate four to five feet. The erosion is now at a critical point. This problem was brought to the Foundation originally in 2011 and twice to the PBSD, and has not yet been addressed. This is the header lake in that section of the community, and it has been evaluated by the civil engineer. Mr. Dorrill indicated that lake bank erosion is systemic in the community, and the PBSD has an annual budget of$75,000 for it. The use of a product called Geotube, which is less expensive and very effective, was discussed, and staff will determine the best product for this problem with extreme erosion and estimates will be obtained. The Board agreed that the problem will be addressed by the Water Management Committee. F. Consideration of Expanded Field Management Services Mr. Dorrill prepared some general information regarding expanding some of these services as opposed to using the services of a civil engineer, which may result in some savings. Mr. Dorrill also suggested that Lisa Resnick, who is in graduate school, should be considered. The budget implications would be looked at for a 40 hour a week County employee, and three days a week for expanded field management work. This proposal will be sent to the Budget Committee for consideration along with other information related to staffing needs. G. Monthly Financial Report As the Board members had not yet received the Financial Report,this item was tabled. CHAIRMAN'S REPORT Chairman Trecker assigned Mr. Henry Bachman to the Budget Committee and the Landscape and Water Management Committee. Ken Dawson was assigned to the Clam Bay Committee and the Safety Committee. The landscape responsibility was transferred to the Safety Committee as many safety items pertain to landscaping. The fertilization and irrigation of landscaping will remain with water management. The terms of Dr. Trecker, Mr. Levy and Mr. laizzo will end in March, and advertising for these positions will begin in Dec. The Chairman appointed a one month ad hoc committee to bring recommendations to the Board to remedy the unfilled commercial Board seats. Mr. Levy, Mr. Cravens and Dr. Chicurel will serve on this committee with Mr. Levy as Chairman. Pelican Bay Services Division—Minutes November 5, 2014 Page 5 COMMITTEE REPORTS A. Landscape and Water Management Mr. Cravens reported on the tilapia experiment in the adjacent lake. In a month's time since the tilapia were put in the lake,the heavy algae is completely gone, and the lake remains free of it. The Clam Bay Committee has recommended the insertion of tilapia into two additional lakes in the District at a cost of approximately $600. A MOTION was then made by Tom Cravens and seconded by Henry Bachman to recommend staff to proceed with stocking the two lakes, 1-8 and 5-2 with 100 ten to twelve inch Blue Tilapia at a cost not to exceed $1,200. The Board discussed the possibility of other adverse effects on the water system using these fish, and the option of waiting for a period of time to see what those effects may be. After discussing the pros and cons, the Motion passed 8 to 1,with Ms. O'Brien voting against it. The Board also discussed the merits and drawbacks of Peroxide-2 as an algaecide, and Tom Cravens made a MOTION to do a pilot program with peroxide in Lakes 3-3 and 4-4, in amounts not to exceed a total cost of$1,500. The Motion was seconded by Dr. Trecker. After further discussion,Mr. Cravens withdrew his Motion, and Dr. Trecker withdrew his second. Some specific information will be obtained on the co-chemical that must be used with peroxide for it to be effective and the costs involved. Dr. Trecker summarized the methods tried over the past several years to control algae, many of which have worked quite well. The issue is a complicated one, given the irrigation and fertilization best use practices and the expectations of the residents. The ongoing problems with algae and copper in the lakes and ponds in the District will continue to be addressed, and further discussion will be held at the next PBSD meeting. B. Clam Bay A MOTION was made by Susan O'Brien that the Clam Bay Committee recommends to the full Board that two water sampling sites be added along the berm, and as noted in the packet, at a cost of$2,000. The Motion was seconded by Mike Levy. There being no discussion on the Motion,the Board approved it unanimously. C. Safety Committee Dr. Chicurel gave a brief report on the Committee's 10/30 meeting, which included a presentation on Neighborhood Watch, a new, condensed version of a handout for residents, and new methods to address the speeding bicyclists who come into the community. Addressing the overgrowth of vegetation was addressed. Pelican Bay Services Division —Minutes November 5, 2014 Page 6 A MOTION was made by Joe Chicurel that the PBSD Board direct staff to do a manpower analysis to determine whether additional manpower is needed for field operations to maintain Pelican Bay landscaping on pathway and roadway areas in such a manner as to keep Pelican Bay's paths and roads clear of vegetation intrusion. The Motion was seconded by Tom Cravens. A brief discussion was then held regarding manpower and budget shortages in this area. The Motion then passed unanimously. It was noted as well that an outside service was hired to do a preliminary cutback of vegetation. A resident of Oakmont emailed regarding her fall and injuries due to the unsafe conditions on the path around the Oakmont Lake. It was determined that this was Foundation property, and the issue of responsibility and liability must be addressed and letter sent. A biking forum is scheduled for 2/24 on road rules for bicyclists including an outdoor clinic. OLD BUSINESS There was no old business brought before the Board. NEW BUSINESS Ms. O'Brien's request for background material receipt prior to meetings will be discussed at a later date due to time restraints. The Chairman indicated that Mr. Streckenbein was inadvertently left off the Budget Committee, and should be noted as a member. ADJOURNMENT The meeting was adjourned at 4:08 p.m. on a MOTION and a second. Dave Trecker, Chairman