Agenda 08/09/2016 (In Absentia) Item #11A08/09/2016
EXECUTIVE SUMMARY
Recommendation to reject the sole response received to RFP #16-6650 for Hardbottom Monitoring
for the Coastal Zone Management, Capital Project Planning, Impact Fee and Program
Management Division; authorize the County Manager to enter into a standard form Work Order
by utilizing the competitively bid Coastal Zone Management Contract (15-6382) with CBI/Coastal
Planning and Engineering for a Not-to-Exceed Time and Materials price of $147,150; and make a
finding that this item promotes tourism.
OBJECTIVE: To reject the sole response received to Request for Proposal (RFP) 16-6650 and to
utilize, instead, the competitively bid Coastal Zone Management Contract (15-6382) with CBI/Coastal
Planning and Engineering for a Not-to-Exceed Time and Materials price of $147,150 to perform near
shore Biological Monitoring as required by state and federal permit and requiring completion by
September 30, 2016.
CONSIDERATIONS: The Florida Department of Environmental Protection (FDEP) and the United
States Army Corps of Engineers require near shore Biological Monitoring to be performed on a yearly
basis to assure that beach renourishment sand has not migrated onto the near shore coral outcropping off
the coast of Collier County. This work is required to be performed during the late summer and early fall
when the Gulf of Mexico underwater visibility is greatest. Field work must be completed according to
permit by September 30, 2016.
RFP 16-6650 for Hardbottom Monitoring was posted on June 16, 2016. Email notices were sent to 1,648
vendors, 47 solicitations were downloaded. CBI/Coastal Planning and Engineering (CBI) was the only
vendor who responded and submitted their firm’s qualifications for evaluation.
CBI is currently under a competitively bid contract (15-6382) with Collier County. This existing contract
can be utilized to procure this monitoring work, and staff is recommending this approach. Staff sought
additional competition in the market with RFP #16-6650, but none was received. CBI is sufficiently
familiar with the scope of this project and has performed the majority of Biological Monitoring for Collier
County in the past. The scope and price of this work is consistent with past monitoring events.
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: Funding in the amount of $147,150, is available in the Tourist Development Tax
Fund 195, Project No. 90033 New Shore Hard Bottom Monitoring. A cost share FDEP funding
reimbursement will be solicited for this project.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this Executive Summary.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. - CMG
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08/09/2016
RECOMMENDATION: To reject the sole response received to RFP #16-6650 for Hardbottom
Monitoring for the Coastal Zone Management, Capital Project Planning, Impact Fee and Program
Management Division; authorize the County Manager to enter into a standard form Work Order by
utilizing the competitively bid Coastal Zone Management Contract (15-6382) with CBI/Coastal Planning
and Engineering for a Not-to-Exceed Time and Material price of $147,150; and make a finding that this
item promotes tourism.
Prepared by: J. Gary McAlpin - Coastal Zone Management Manager, Capital Project Planning, Impact
Fees and Program Management Division, Growth Management Department
ATTACHMENT(S)
1. Collier 2016 Hardbottom Monitoring Proposal 080316 (PDF)
2. 16-6650 - RFP Hardbottom Monitoring 061516 (PDF)
3. 16-6650 - Proposers (PDF)
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08/09/2016
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.A
Item Summary: Recommendation to reject the sole response received to RFP #16-6650
for Hardbottom Monitoring for the Coastal Zone Management, Capital Project Planning, Impact
Fee and Program Management Division; authorize the County Manager to enter into a standard
form Work Order by utilizing the competitively bid Coastal Zone Management Contract (15-
6382) with CBI/Coastal Planning and Engineering for a Not-to-Exceed Time and Materials price
of $147,150; and make a finding that this item promotes tourism.
Meeting Date: 08/09/2016
Prepared by:
Title: Management/Budget Analyst – Capital Project Planning, Impact Fees, and Program
Management
Name: Tara Castillo
08/05/2016 10:57 AM
Submitted by:
Title: Division Director - IF, CPP & PM – Capital Project Planning, Impact Fees, and Program
Management
Name: Amy Patterson
08/05/2016 10:57 AM
Approved By:
Review:
Procurement Services Lissett DeLaRosa Level 1 Purchasing Gatekeeper Completed 08/05/2016 2:27 PM
Procurement Services Adam Northrup Level 1 Purchasing Reviewer 1-4 Completed 08/08/2016 8:25 AM
Procurement Services Scott Johnson Level 1 Purchasing Reviewer 1-4 Completed 08/08/2016 9:09 AM
Zoning Gary McAlpin Level 1 Sim. Reviewer 1-8 Completed 08/08/2016 10:01 AM
Growth Management Department Judy Puig Level 1 Division Reviewer Completed 08/08/2016 11:04 AM
County Attorney's Office Colleen Greene Level 2 Attorney Review Completed 08/08/2016 11:07 AM
Capital Project Planning, Impact Fees, and Program Management Amy Patterson Level 2 Add Division ReviewerCompleted 08/08/2016 12:59 PM
Growth Management Department Jeanne Marcella Level 2 Division Administrator Completed 08/08/2016 1:33 PM
County Attorney's Office Scott Teach Level 3 County Attorney's Office Review Completed 08/08/2016 2:39 PM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 08/08/2016 2:55 PM
Budget and Management Office Mark Isackson Level 3 OMB 1st Reviewer 1-4 Completed 08/09/2016 10:24 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/09/2016 4:25 PM
Board of County Commissioners MaryJo Brock Meeting Pending 08/09/2016 12:00 AM
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CB&I Environmental & Infrastructure, Inc.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.CBI.com
August 3, 2016
Gary McAlpin, Director
Collier County Coastal Zone Management
2800 N. Horseshoe Drive
Naples, FL 34104
Re: Collier County 2016 Hardbottom Biological Monitoring
(Contract No. 15-6382-CZ “Grant Funded Professional Services for Coastal Zone”)
Dear Gary:
This letter is a response to Collier County’s request for a proposal for hourly services for CB&I
Environmental & Infrastructure, Inc. (CB&I) to perform nearshore hardbottom biological monitoring
tasks under the above referenced contract. These services will be provided as required by the Florida
Department of Environmental Protection (FDEP) Permit No. 0222355-001-JC for the 2013-14 Collier
County Beach Nourishment Project. The monitoring protocol follows the FDEP-Approved Final
Hardbottom Biological Monitoring Plan (April 2013) that is incorporated into the permit under Permit
Modification No. 0222355-012-JN, which requires completion of three annual post-construction
nearshore hardbottom surveys in summer 2015, 2016 and 2017 and submittal of a monitoring report to
FDEP following each annual survey. The scope of services and costs presented in this proposal include
only those tasks associated with completion of the two-year post-construction survey in summer 2016,
and preparation and submittal of the associated annual monitoring report. A detailed scope of work is
attached as Exhibit A.
A fee proposal is included as Exhibit B, the rate schedule is provided as Exhibit C, and the FDEP-
Approved Collier County Final Hardbottom Biological Monitoring Plan (April 2013) is provided as Exhibit
D. The cost with time and materials is not to exceed $147,149.10.
Barring any unforeseen circumstances, all work will be completed within 180 days of receiving the
Notice to Proceed from the County. Field work will be completed in summer 2016, followed by
preparation and submittal of the post-construction report within 90 days of the completion of the
monitoring survey.
Very truly yours,
Thomas P. Pierro, P.E., D.CE.
Director
CB&I Environmental & Infrastructure, Inc.
cc: Gail Hambright, Collier County
Lauren Floyd, CB&I
Tara Brenner, P.G., CB&I
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Exhibit A
Scope of Work
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2016 Hardbottom Biological Monitoring
Collier County, Florida
Scope of Work
Contract Number 15-6382-CZ
Introduction
The purpose of the Collier County Final Hardbottom Biological Monitoring Plan (April 2013) is
to determine potential nearshore hardbottom impacts resulting from placement of beach
compatible sand on the 2013-14 Collier County Beach Nourishment Project shoreline (FDEP
Permit Mod. No. 0222355-012-JN) and subsequent renourishment projects, as well as potential
impacts from the Doctors Pass Maintenance Dredging Project (FDEP Permit No. 0235740-001-
JC) and/or the Wiggins Pass Maintenance Dredging and Navigation Improvement Project (FDEP
Permit No. 0142538-008-JC). The monitoring plan was developed in coordination with Florida
Department of Environmental Protection (FDEP), and is a modified version of the monitoring plan
which was required for the 2006 Collier County Beach Nourishment (FDEP Permit No. 0222355-
001-JC). The FDEP-approved monitoring plan, provided as Exhibit D, includes monitoring of
natural nearshore hardbottom communities to determine if hardbottom burial occurs beyond the
predicted equilibrium toe of fill (ETOF); impacts within the ETOF were mitigated through
construction of a 1.09 acre artificial reef as part of the 2006 beach nourishment project. As required
by the monitoring plan, CB&I Environmental & Infrastructure, Inc. (CB&I) and Collier County
conducted a pre-construction nearshore hardbottom survey in August 2013 before construction of
the 2013-14 Beach Nourishment Project and a one-year post-construction survey in August 2015.
This proposal includes the tasks required to complete the two-year post-construction survey in
summer 2016 and to prepare and submit the monitoring report to FDEP.
1. Nearshore Hardbottom Survey
The two-year post-construction survey will be conducted in summer 2016. This survey will follow
the data collection methodology described in the FDEP-Approved Collier County Final
Hardbottom Biological Monitoring Plan (April 2013), provided as Exhibit D. The purpose of these
surveys is to document any unanticipated project impacts to nearshore natural hardbottom beyond
the ETOF. The hardbottom monitoring requires a team of four divers and will be completed as a
joint effort, utilizing CB&I divers and a County research vessel and captain. This proposal is based
on utilizing four (4) CB&I divers (including two biologists) for the survey duration. However,
if/when the County can provide an additional diver (or divers), CB&I will provide only the dive
support needed to complete the crew. CB&I will coordinate with the County to develop and
maintain a schedule of County diver availability throughout the survey. The survey is estimated
to take approximately 19 field days.
During the monitoring survey, divers will survey a total of 31 transects adjacent to the Vanderbilt,
Pelican Bay, Park Shore and Naples Beach segments. The survey methodology will comply with
the FDEP-Approved Collier County Final Hardbottom Biological Monitoring Plan (April 2013),
provided as Exhibit D. Monitoring transects begin at the shoreward edge of the hardbottom and
extend for 50 meters (164 ft) offshore (west). Divers will collect the following types of data along
each transect: line-intercept, interval sediment depth, benthic characterization (BEAMR), coral
census and photo quadrat monitoring, and video documentation. Divers will also delineate the
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nearshore hardbottom edge during each survey along each of the four (4) monitoring segments:
Vanderbilt/Pelican Bay (R-21+080 to R-38+380), Park Shore (R-43+200 to R-55+500) and
Naples (R-58-300 to R-66). Divers follow the inshore edge of the community while towing a buoy
equipped with a Differential Global Positioning System (DGPS) antenna linked to a topside laptop
computer running HYPACK navigational software.
During the survey, the CB&I/County team will reinstall missing monitoring pins, as needed, to
maintain the location of the transects. In compliance with FDEP permit requirements, monitoring
progress will be reported weekly until the completion of each survey, at which point the JCP
compliance officer will be notified that the survey is complete. In order to assist the County and
FDEP in determining eligibility of state cost-sharing for biological monitoring, this task is divided
into two subtasks:
Subtask 1a. Survey – Vanderbilt Beach, Park Shore and Naples Beach
Subtask 1a includes hardbottom edge mapping and surveying 25 transects, including seven (7)
Vanderbilt Beach, nine (9) Park Shore and nine (9) Naples Beach transects. These tasks are
associated with the County nourishment project, and so monitoring is eligible for state cost-
sharing. It is estimated that this portion of the survey will take 17 days.
Subtask 1a. Survey – Pelican Bay
Subtask 1b includes surveying the six (6) Pelican Bay transects. These transects are associated
with the Pelican Bay nourishment which is constructed by the County on a reimbursable basis.
Monitoring of these transects is not eligible for state cost-sharing. It is estimated that this portion
of the survey will take 2 days.
2. Report Preparation and Submittal
Following the completion of the two-year post-construction survey, the data will be entered and
compiled into the Collier County Access database where the data will be QA/QC’d and then
analyzed for comparison to the August 2013 pre-construction data. Raw data, including video files
and photographs, will be be submitted to FDEP within 30 days of the completion of the survey,
and the final report will be prepared and submitted to FDEP for review within 90 days of
completion of the 2016 monitoring event. The Collier County Beach Nourishment Project Two-
Year Post-Construction Monitoring Report will compare 2016 data to pre-construction (August
2013) results. The report will include a detailed project history, and will be structured to facilitate
the comparison of changes over time for each segment by presenting the biological monitoring
results and analyses separately for Vanderbilt Beach, Pelican Bay, Park Shore and Naples Beach
segments. In order to assist the County and FDEP in determining eligibility of cost-sharing for
report preparation, this task is divided into two subtasks:
Subtask 2a. Report – Vanderbilt Beach, Park Shore and Naples Beach
Subtask 2a includes effort required to enter, QA/QC and analyze data collected on the 25 transects
associated with the County project, including seven (7) Vanderbilt Beach, nine (9) Park Shore and
nine (9) Naples Beach transects. This task also includes preparation of the report sections
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corresponding to the Vanderbilt Beach, Park Shore and Naples Beach project areas. This task is
eligible for state cost-sharing.
Subtask 2b. Report – Pelican Bay
Subtask 2b includes effort required to enter, QA/QC and analyze data collected on the six (6)
Pelican Bay transects. This task also includes preparation of the Pelican Bay report section. This
task is not eligible for state cost-sharing.
Summary
This work will be performed on a time and materials (T&M) basis with a cost not to exceed
$147,149.10, as outlined in the attached spreadsheet provided in Exhibit B. Barring any unforeseen
circumstances, all work will be completed within 180 days of receiving the Notice to Proceed from
the County.
Confidentiality Statement
The information contained in this proposal is confidential commercial information and shall not be disclosed, except
for evaluation purposes, provided that if a contract is awarded to CB&I Environmental & Infrastructure, Inc. as a
result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose the
data to the extent provided in the contract. This restriction does not limit the requestor’s right to use or disclose any
technical data obtained from another source without restriction.
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Exhibit B
Fee Proposal
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(Hours) (Hours) (Hours) (Hours) (Hours) (Hours) (Hours) (Hours) (Hours) (Miles) (Cost)(Daily) (Daily)(Daily) (Daily) (Daily) (Daily) (Daily)1a Survey - Vanderbilt Beach, Park Shore and Naples Beach$116,967.101 4 210 216 6 210 216 780 4 52 68 17 17 102 68 171b Survey - Pelican Bay$13,167.001 1 24 24 24 24 4 8 2 2 12 8 22a Report - Vanderbilt Beach, Park Shore and Naples Beach$13,481.001 4 14 84 10 4 22b Report - Pelican Bay$3,534.0011 8 18 1Total Hours = 4 10 256 342 17 4 234 240 2 780 4 56 76 19 19 114 76 19Rate = $173 $148 $139 $111 $103 $63 $86 $73 $82 $0.445 $10 $136 $36 $415 $10 $19 $75 $260Cost = $692 $1,480 $35,584 $37,962 $1,751 $252 $20,124 $17,520 $164 $347 $40 $7,616 $2,736 $7,885 $190 $2,166 $5,700 $4,940TIME & MATERIALS TOTAL$147,149.10Project Manager Senior Technician/Boat CaptainTechnicianClerical/AdministrativeSenior Marine Biologist/HydrogeologistCAD TechnicianEXHIBIT BFEE PROPOSAL FOR2016 HARDBOTTOM BIOLOGICAL MONITORINGCOLLIER COUNTYTask ItemCost Marine Biologist/HydrogeologistGIS SpecialistLABORSenior Project ManagerTRAVELMileage Tolls MealsLodgingDifferential GPSDigital CameraSCUBA Tanks (Nitrox)Dive Equipment and InsuranceHypack/ Hysweep Navigation SystemF:\Marketing\_Proposals\Florida Counties\Collier\2016\2016 Hardbottom Monitoring\Draft SOW_Cost Proposal_Aug 2016\Revised 080216\Collier 2016 HB Monitoring_Exhibit B - Cost -080216.xlsx11.A.a
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Exhibit C
Rate Schedule
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Exhibit D
FDEP-Approved Collier County Final Hardbottom
Biological Monitoring Plan (April 2013)
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COASTAL PLANNING & ENGINEERING, INC.
COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
COLLIER COUNTY BEACH NOURISHMENT PROJECT
FDEP PERMIT NO. 0222355-001-JC
DOCTORS PASS MAINTENANCE DREDGING
FDEP PERMIT NO. 0235740-001-JC
WIGGINS PASS MAINTENANCE DREDGING AND
NAVIGATION IMPROVEMENT PROJECT
FDEP PERMIT NO. 0142538-008-JC
APRIL 2013
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COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
i
COASTAL PLANNING & ENGINEERING, INC.
TABLE OF CONTENTS
1.0 INTRODUCTION .........................................................................................................1
1.1 Purpose and Goals .............................................................................................1
1.2 Nearshore Hardbottom Resources ....................................................................3
2.0 METHODS AND MATERIALS ..................................................................................8
2.1 Nearshore Hardbottom Monitoring Transects ..................................................8
2.1.1 Line-Intercept for Sediment Cover ........................................................10
2.1.2 Interval Sediment Depth Measurements ................................................10
2.1.3 Benthic characterization: BEAMR .......................................................10
2.1.4 Scleractinian Coral Census and Photo Quadrat Monitoring ..................11
2.1.5 Video Documentation ............................................................................12
2.1.6 In-situ Hardbottom Delineation .............................................................12
2.2 Wiggins Pass – Contingency Monitoring Plan ...............................................12
2.3 Pipeline Corridor Surveys ...............................................................................14
3.0 MONITORING SCHEDULE .....................................................................................14
4.0 REPORTING ...............................................................................................................14
4.1 Nearshore Hardbottom Monitoring Reports ...................................................14
4.2 Pipeline Corridor Observation Reports ...........................................................15
5.0 REFERENCES ........................................................................................................... 16
LIST OF FIGURES
Figure No.
1 Project Location Map ....................................................................................................2
2 Vanderbilt Beach Segment ............................................................................................4
3 Pelican Bay Segment .....................................................................................................5
4 Park Shore Segment ......................................................................................................6
5 Naples Segment .............................................................................................................7
6 Sample BEAMR data entry form ................................................................................11
LIST OF TABLES
Table No.
1 Hardbottom Biological Monitoring Transect Locations ...............................................9
2 Wiggins Pass Contingency Monitoring Transects ......................................................13
3 Collier County Hardbottom Biological Monitoring Schedule ....................................14
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COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
1
COASTAL PLANNING & ENGINEERING, INC.
1.0 INTRODUCTION
1.1 PURPOSE AND GOALS
The purpose of this monitoring plan is to determine potential nearshore hardbottom impacts
resulting from placement of beach compatible sand on the 2013-14 Collier County Beach
Nourishment Project shoreline, as well as potential impacts from Doctors Pass Maintenance
Dredging and/or the Wiggins Pass Maintenance Dredging and Navigation Improvement Projects.
This monitoring plan has been developed in coordination with Florida Department of
Environmental Protection (FDEP), and is a modified version of the monitoring plan which was
required for the 2006 Collier County Beach Nourishment Project; some transects which were
monitored for the 2006 project will continue to be monitored, some transects have been
eliminated, some new transects have been added, and methods have been updated since the
previous project. As compensation for potential effects from the 2006 project FDEP also
required that Collier County construct a 1.09-acre artificial reef. This artificial reef was
constructed in 2007, and based on two years of monitoring, FDEP determined the artificial reef
as successful mitigation; therefore, no additional artificial reef monitoring is proposed in this
monitoring plan.
The 2013-14 Collier County Beach Nourishment Project is essentially a repeat of the 2006
project with minor modifications. Figure 1 shows the project limits for the Vanderbilt, Pelican
Bay, Park Shore and Naples Beach segments, which are the same project limits permitted for the
2006 project; however, gaps in fill are proposed within three segments. This project will place a
maximum of approximately 430,000 cy of beach compatible fill along approximately 7.5 miles
(39,600 ft) of Collier County shoreline, within four segments: Vanderbilt (R-22+300 to R-
30+500, with a gap from R-22+300 to R25+500), Pelican Bay (R-30+500 to R-37), Park Shore
(R-43+500 to R-54+400, with a gap from R-47+500 to R-50) and Naples (R-58A-480 to R-79,
with gaps from R-64+300 to R-68+400 and R-72+200 to R-79) (Figure 1). No new segments
have been added. The project will be constructed with beach compatible fill from either an
offshore borrow area or an upland sand source. If dredges are selected as the desired construction
method, Borrow Area T1 will be utilized for its coarser sand which performed above
expectations for the 2006 project. If the project is done by truck haul, an approved upland sand
source will be utilized. The project is designed to avoid impacts to hardbottom.
The purpose of this Hardbottom Biological Monitoring Plan is to identify and evaluate potential
impacts to the natural nearshore hardbottom resources and hardbottom resources within pipeline
corridors resulting from the combined Collier County Beach Nourishment Project (FDEP Permit
No. 0222355-001-JC), Doctors Pass Inlet Maintenance Dredging Project (FDEP Permit No.
0235740-001-JC) and the Wiggins Pass Maintenance Dredging and Navigation Improvement
Project (FDEP Permit No. 0142538-008-JC). The 2005 Hardbottom Monitoring and Mitigation
Plan included both the Collier County Beach Nourishment Project and Doctors Pass
Maintenance Dredging, which includes placement of dredged material south of the pass in
approved disposal areas.
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COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
2
COASTAL PLANNING & ENGINEERING, INC.
Figure 1. Project Location Map.
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COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
3
COASTAL PLANNING & ENGINEERING, INC.
This Hardbottom Biological Monitoring Plan also includes monitoring associated with potential
impacts from the Wiggins Pass Maintenance Dredging and Navigation Improvement Project,
which includes placement of fill on, or in the nearshore areas adjacent to, Delnor-Wiggins Pass
State Park and Barefoot Beach.
This monitoring program has been designed to utilize quantitative and qualitative habitat
assessments to determine potential direct and indirect effects from the three projects, including
possible cross-shore sand transport beyond the estimated Equilibrium Toe of Fill (ETOF). A pre-
construction survey will be conducted in summer 2013, and all post-construction surveys will be
compared to the pre-construction survey in order to determine if project-related impacts from the
2013-14 project extend beyond the ETOF. The primary goal of this monitoring plan is to
determine if there are any project-related impacts to natural hardbottom resources in excess of
the 1.09 acres (ac) of impact area for which mitigation (in the form of artificial reef construction)
was required as part of the 2006 project.
1.2 NEARSHORE HARDBOTTOM RESOURCES
Nearshore hardbottom habitat is present along the Collier County shoreline. Hardbottom
resources have been identified through sidescan survey and diver verification on several
occasions. In February 2003, a sidescan survey was conducted along the Collier County
shoreline between R-17 and R-81. The results of this survey documented approximately 500
acres (ac) of low relief nearshore hardbottom formations located within approximately 1,000 ft
of the shoreline (CPE, 2004). In summer 2003, biologists conducted dive investigations on these
resources to further document and characterize this habitat. Divers documented developed
hardbottom communities, consisting of scleractinian coral species (Siderastrea spp., Solenastrea
spp., Oculina sp. and Phyllangia sp.), gorgonian corals (Leptogorgia spp.), macroalgae
(primarily Gracilaria spp., Caulerpa spp. and Hypnea spp.) sponges, tunicates and other benthic
invertebrates and fish (CPE, 2004). The results of these investigations were used to assist Collier
County and FDEP in the development of the hardbottom monitoring plan for the 2006 project. In
compliance with the final FDEP-approved monitoring plan, biological monitoring surveys were
completed in 2005 as a pre-construction assessment, and post-construction surveys were
conducted in 2006, 2007, 2008 and 2009 (CPE 2006, 2007a, 2007b, 2009; Collier County,
2009). Figures 2-5 show the location of the nearshore hardbottom edge based on 2005 (pre-
construction of the 2006 project) and 2009 (3-years post-construction) sidescan surveys.
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#0
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#0
#0 VANDERBILT DRGULF SHORE DRVANDERBILT BEACH RD
BLUE BILL AVEG
ULF SHORE DRTURKEY BAY
VANDERBILT LAGOON
R-31
R-30
R-29
R-28
R-27
R-26
R-25
R-24
R-23
R-22
R-21
R-20
R-19
R-18
382000382000384000384000386000386000388000388000698000 698000
700000 700000
702000 702000
704000 704000
706000 706000
708000 708000
NOTES:
COASTAL PLANNING & ENGINEERING, INC.
A SHAW GROUP COMPANY
COLLIER COUNTY BEACH
RENOURISHMENT PROJECT
VANDERBILT BEACH
SEGMENT
PRINTABLESIZE
SCALE:DATE:
CHECKED BY:
AB/LF
PREPARED BY:
HMV
2481 N. W. BOCA RATON BOULEVARD
BOCA RATON, FL 33431
PH. (561) 391-8102
FAX (561) 391 9116
AS SHOWN FIGURE 2
1. COORDINATES ARE IN FEET BASED ON THE
FLORIDA STATE PLANE COORDINATE
SYSTEM, EAST ZONE, NORTH AMERICAN
DATUM OF 1983 (NAD 83).
2. DATE OF AERIAL PHOTOGRAPHY: JANUARY 2012.
3. THE PERMITTED ETOF IS BASED ON A
METHODOLOGY SUGGESTED BY FDEP TO
REPLACE THE ENGINEER'S ETOF ANALYSIS.G:\ENTERPRISE\COLLIER\850057_NEARSHORE_HARDBOTTOM_MONITORING\_MXD\Vanderbilt_2008_HARDBOTTOM_021009.mxdGULF OF
MEXICO
LEGEND:
2012 PROPOSED DESIGN
Construction Template
Equilibrium Toe of Fill
2005 PERMITTED ETOF
PIPELINE CORRIDOR
PERMITTED
PROPOSED
HARDBOTTOM
2009 SIDESCAN SONAR HARDBOTTOM
2005 SIDESCAN SONAR HARDBOTTOM
Biological Monitoring Transects
COLLIER COUNTY BEACH PROJECT
WIGGINS PASS PROJECT
#0 FDEP MONUMENTS
MATCHLINE - FIGURE 3£
0 500 1,000
Feet
1 inch = 1,000 feet 11 X 17
R021+80
R023+285
R025+40
R026+460
R027+626
R028+550
R029+700
R020
R019+400
R018+900
11.A.a
Packet Pg. 24 Attachment: Collier 2016 Hardbottom Monitoring Proposal 080316 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom Monitoring)
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
MATCHLINE - FIGURE 4
MATCHLINE - FIGURE 2
R036
R038+380
R037+700
R035+280
R033+760
R031+480
R-43
R-42
R-41
R-40
R-39
R-38
R-37
R-36
R-35
R-34
R-33
R-32
R-31
R-30
C L A M P A SS
INNER CLAM BAY
UPPER CLAM BAY384000
384000386000386000388000388000390000390000686000 686000
688000 688000
690000 690000
692000 692000
694000 694000
696000 696000
NOTES:
COLLIER COUNTY BEACH
RENOURISHMENT PROJECT
PELICAN BAY
SEGMENT
PRINTABLESIZE
SCALE:DATE:
CHECKED BY:
AB/CM
PREPARED BY:
HMV
2481 N. W. BOCA RATON BOULEVARD
BOCA RATON, FL 33431
PH. (561) 391-8102
FAX (561) 391 9116
AS SHOWN 02/10/09 FIGURE 3
1. COORDINATES ARE IN FEET BASED ON THE
FLORIDA STATE PLANE COORDINATE
SYSTEM, EAST ZONE, NORTH AMERICAN
DATUM OF 1983 (NAD 83).
2. DATE OF AERIAL PHOTOGRAPHY: JANUARY 2012.
3. THE PERMITTED ETOF IS BASED ON A
METHODOLOGY SUGGESTED BY FDEP TO
REPLACE THE ENGINEER'S ETOF ANALYSIS.
GULF OF
MEXICO
LEGEND:
2012 PROPOSED DESIGN
CONSTRUCTION TEMPLATE
EQUILIBRIUM TOE OF FILL
2005 PERMITTED ETOF
PIPELINE CORRIDOR
PERMITTED
PROPOSED
HARDBOTTOM
2009 SIDESCAN SONAR HARDBOTTOM
2005 SIDESCAN SONAR HARDBOTTOM
BIOLOGICAL MONITORING TRANSECTS
COLLIER COUNTY BEACH PROJECT
#0 FDEP MONUMENTS
£
0 500 1,000
Feet
1 inch = 1,000 feet
G:\ENTERPRISE\COLLIER\850057_NEARSHORE_HARDBOTTOM_MONITORING\_MXD\PELICAN_BAY_2008_HARDBOTTOM_021009.mxd11 X 17
COASTAL PLANNING & ENGINEERING, INC.
A SHAW GROUP COMPANY
11.A.a
Packet Pg. 25 Attachment: Collier 2016 Hardbottom Monitoring Proposal 080316 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom Monitoring)
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
MATCHLINE - FIGURE 3
MATCHLINE - FIGURE 5
U-55
T-54
R-53
R-52
R-51
T-50
R-49
R-48
R-47
R-46
R-45
R-44
R-43
GULF SHORE BLVDHARBOUR DRGULF SHORE BLVDINNER CLAM BAY
OUTER CLAM BAY
INNER DOCTORS BAY386000
386000388000388000390000390000392000392000672000 672000
674000 674000
676000 676000
678000 678000
680000 680000
682000 682000
684000 684000
NOTES:
COLLIER COUNTY BEACH
RENOURISHMENT PROJECT
PARK SHORE
SEGMENT
PRINTABLESIZE
11"x 17"
SCALE:DATE:
CHECKED BY:
AB/LF
PREPARED BY:
HMV
2481 N. W. BOCA RATON BOULEVARD
BOCA RATON, FL 33431
PH. (561) 391-8102
FAX (561) 391 9116
AS SHOWN 01/08/13 FIGURE 4
1. COORDINATES ARE IN FEET BASED ON THE
FLORIDA STATE PLANE COORDINATE
SYSTEM, EAST ZONE, NORTH AMERICAN
DATUM OF 1983 (NAD 83).
2. DATE OF AERIAL PHOTOGRAPHY: JANUARY 2012.
3. THE PERMITTED ETOF IS BASED ON A
METHODOLOGY SUGGESTED BY FDEP TO
REPLACE THE ENGINEER'S ETOF ANALYSIS.
GULF OF
MEXICO
LEGEND:
2012 PROPOSED DESIGN
CONSTRUCTION TEMPLATE
EQUILIBRIUM TOE OF FILL
2005 PERMITTED ETOF
PIPELINE CORRIDOR
PERMITTED
PROPOSED
HARDBOTTOM
2009 SIDESCAN SONAR HARDBOTTOM
2005 SIDESCAN SONAR HARDBOTTOM
BIOLOGICAL MONITORING TRANSECTS
COLLIER COUNTY BEACH PROJECT
#0 FDEP MONUMENTS
£
0 500 1,000
Feet
1 inch = 1,000 feet
G:\ENTERPRISE\COLLIER\850057_NEARSHORE_HARDBOTTOM_MONITORING\_MXD\PARK_SHORE_2008_HARDBOTTOM_021009.mxdCOASTAL PLANNING & ENGINEERING, INC.
A SHAW GROUP COMPANY
R055
R053+580
R051+275
R050+250
R049
R047+600
R046+725
R046
R043+550
11.A.a
Packet Pg. 26 Attachment: Collier 2016 Hardbottom Monitoring Proposal 080316 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom Monitoring)
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
#0
MATCHLINE - FIGURE 4
GULF SHORE BLVDB A N Y A N B L V D
7 AVE S
HARBOUR DR
M O O R IN G L IN E D R
GULF SHORE BLVDMOORING BAY
D O C T O R S P A S S
INNER DOCTORS BAY
R-66
T-65
R-64
R-63
T-62
R-61
R-60
R-59
R-58
T-57
R-56
U-55
T-54386000
386000388000388000390000390000392000392000662000 662000
664000 664000
666000 666000
668000 668000
670000 670000
672000 672000
NOTES:
COASTAL PLANNING & ENGINEERING, INC.
A SHAW GROUP COMPANY
COLLIER COUNTY BEACH
RENOURISHMENT PROJECT
NAPLES
SEGMENT
PRINTABLESIZE
SCALE:DATE:
CHECKED BY:
AB/LF
PREPARED BY:
HMV
2481 N. W. BOCA RATON BOULEVARD
BOCA RATON, FL 33431
PH. (561) 391-8102
FAX (561) 391 9116
AS SHOWN 01/08/13 FIGURE 5
1. COORDINATES ARE IN FEET BASED ON THE
FLORIDA STATE PLANE COORDINATE
SYSTEM, EAST ZONE, NORTH AMERICAN
DATUM OF 1983 (NAD 83).
2. DATE OF AERIAL PHOTOGRAPHY: JANUARY 2012.
3. THE PERMITTED ETOF IS BASED ON A
METHODOLOGY SUGGESTED BY FDEP TO
REPLACE THE ENGINEER'S ETOF ANALYSIS.
4. HARDBOTTOM RESOURCES END NORTH OF
SOUTHERN NAPLES FILL SEGEMENT.
GULF OF
MEXICO
LEGEND:
2012 PROPOSED DESIGN
CONSTRUCTION TEMPLATE
EQUILIBRIUM TOE OF FILL
2005 PERMITTED ETOF
INLET DREDGE LIMITS
PIPELINE CORRIDOR
PERMITTED
PROPOSED
HARDBOTTOM
2009 SIDESCAN SONAR HARDBOTTOM
2005 SIDESCAN SONAR HARDBOTTOM
BIOLOGICAL MONITORING TRANSECTS
COLLIER COUNTY BEACH PROJECT
#0 FDEP MONUMENTS
0 500 1,000
Feet
1 inch = 954 feet
G:\Collier\850048_COLLIER_BEACH_RENOURISHMENT_PROJECT\_MXD\850048_NAPLES_2007_HARDBOTTOM_111207.mxd£G:\ENTERPRISE\COLLIER\850057_NEARSHORE_HARDBOTTOM_MONITORING\_MXD\NAPLES_2008_HARDBOTTOM_021009.mxd11 X 17
R053+580
R055
R058
R058+580
R058+860
R059
R059+590
R064-200
R064+400
R065
R058-300
11.A.a
Packet Pg. 27 Attachment: Collier 2016 Hardbottom Monitoring Proposal 080316 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom Monitoring)
COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
8
COASTAL PLANNING & ENGINEERING, INC.
2.0 METHODS AND MATERIALS
This section has been developed to address the potential direct and/or indirect impacts to the
nearshore hardbottom communities. The goal of this monitoring plan is to determine if there are
any project-related impacts to natural hardbottom resources in excess of the 1.09 acres (ac) of
impact area for which mitigation was required as part of the 2006 project. Methods and materials
have been designed to meet this goal.
2.1 NEARSHORE HARDBOTTOM MONITORING
This monitoring plan is a modification of the 2005 FDEP-approved monitoring plan which was
established for the 2006 Collier County Beach Nourishment Project, modified to detect any
potential impacts from the 2013-14 project. Table 1 lists the monitoring transects adjacent to
each project fill segment and their locations. These transects will be monitored one time pre-
construction, and annually for three years post-construction.
Monitoring will be conducted on 31 transects, most of which were established prior to
construction of the 2006 project adjacent to the Vanderbilt (Figure 2), Pelican Bay (Figure 3),
Park Shore (Figure 4) and Naples Beach (Figure 5) segments. Based on FDEP guidance, control
transects have been eliminated from the previous monitoring plan, and three (3) new transects
have been added (one adjacent to Park Shore and two adjacent to Naples). There are no
hardbottom resources adjacent to the southern fill area along the Naples shoreline; therefore, no
monitoring transects were established in this area. Transects begin at the shoreward edge of the
hardbottom and extend for 50 meters (164 ft) offshore (west). To ensure biological monitoring
station permanence, stainless steel pins were installed at 5.0 m (16.4 ft) spacing along each of
transects as part of the monitoring associated with the 2006 project. New pins will be installed if
previously established pins cannot be located during the pre-construction survey in summer
2013, and three (3) new transects will be established and pins installed during the pre-
construction survey. Based on a request by FDEP, divers will assess the hardbottom offshore of
R-44+400 during the pre-construction survey, and if hardbottom is observed in this area then
FDEP may require that an additional monitoring transect be established there. Nearshore
hardbottom transect locations are provided in Table 1 and shown in Figures 2-5; the locations of
the three (3) new transects will be established and recorded during the pre-construction survey.
Monitoring reports will include coordinates of the start (east) and end (west) points of all
monitoring transects and the depth at these points. During each survey, the current position and
the relief (cm) of the nearshore hardbottom edge of each transect will be recorded. Methods for
nearshore hardbottom monitoring surveys are described below in Sections 2.1.1 through 2.1.6.
11.A.a
Packet Pg. 28 Attachment: Collier 2016 Hardbottom Monitoring Proposal 080316 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom
COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
9
COASTAL PLANNING & ENGINEERING, INC.
Table 1. Hardbottom Biological Monitoring Transect Locations.
Transect Northing Easting
R21+080 706783.37 384359.90
R23+285 704587.71 384403.83
R25+040 702775.26 384862.31
R26+460 701055.10 385391.61
R27+626 700324.00 385598.32
R28+550 699271.80 385727.81
R29+700 698135.90 385779.55
Transect Northing Easting
R31+480 696337.35 386200.31
R33+760 694071.28 386561.77
R35+280 692556.49 386650.31
R36 691837.30 386855.09
R37+700 690091.91 387097.28
R38+380 689434.82 387139.69
Transect Northing Easting
R43+550 684145.03 387686.95
R46* TBD TBD
R46+725 680833.39 387956.79
R47+600 679992.9 388008.32
R49 678579.13 387979.67
R50+250 677242.48 388055.01
R51+275 675891.9 388264.41
R53+580 673669.53 388457.38
R55 672131.69 388380.97
Transect Northing Easting
R58-300 669304.71 388458.36
R58XX* TBD TBD
R58+580 668095.73 389310.67
R58+860 667843.17 389328.06
R59 667729 389329.46
R59+590 667145.67 389295.03
R64-200* TBD TBD
R64+400 662218.58 390208.63
R65 661832.38 390194.09
Vanderbilt Beach Segment
Park Shore Segment
Naples Beach Segment
Pelican Bay Segment
*New transects, location to be determined (TBD)
11.A.a
Packet Pg. 29 Attachment: Collier 2016 Hardbottom Monitoring Proposal 080316 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom
COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
10
COASTAL PLANNING & ENGINEERING, INC.
2.1.1 Line-Intercept for Sediment Cover
Line-intercept for sediment cover is an efficient method to assess sediment versus non-sediment
cover and the location of each transition. These data provide greater spatial resolution than most
methods and are readily employed along transects. This method will be used to monitor sediment
coverage on the 31 transects (Figures 2-5, Table 1). During each survey, a biologist will swim
the length of each transect and note the location along the transect tape, and linear extent, of each
sand patch that is at least 0.5 m in length and uninterrupted by benthic biota. Two substrate
designations will be considered: hardbottom and sand. Hardbottom is clearly exposed
consolidated substrate with the potential for recruitment of benthic organisms and sand is defined
as sediment with a depth of greater than 1 cm with no emerging biota.
2.1.2 Interval Sediment Depth Measurements
Sediment depth data will be collected along each monitoring transect (Figures 2-5, Table 1)
during each survey. During these surveys, divers will collect standing sediment depth
measurements (to the nearest cm) at 1-m intervals along each monitoring transect. These data
will be collected first during each survey, immediately after setting up the transect, to measure
sediment depth in sediments undisturbed by divers. The vertical relief of the hardbottom edge
and the sediment depth at its base will also be measured (cm) at the easternmost hardbottom-
sand border adjacent to each 50-m transect and at each ledge (≥10 cm in vertical relief)
encountered along each 50-m transect. Ledges along the transect will be noted during the pre-
construction survey, with their location recorded and marked with a nail, and the height
measured from the nail to the foot of the ledge. The change in distance from the nail to the foot
of the ledge will demonstrate if sediment is accumulating at the foot of the ledges due to cross-
shore transport.
2.1.3 Benthic Characterization: BEAMR
Benthic communities will be evaluated along each of the monitoring transects (Figures 2-5,
Table 1) using the Coastal Planning & Engineering, Inc. Benthic Ecological Assessment for
Marginal Reef (BEAMR) method (Lybolt and Baron, 2006). This method will be used to
monitor benthic communities on the 25 transects (Figures 2-4, Table 1). Each BEAMR sample
will be collected from a 0.5-m2 quadrat, sampled every 5.0 meters along the length of each
transect, for a total of 11 quadrats (5.5 m2) per transect (a total sample area of 170.5 m2 over 31
transects). The location of each permanent quadrat will be recorded on each quadrat datasheet.
BEAMR datasheets have a standardized layout, and prompt biologists to enter data in all fields
(Figure 6). BEAMR samples three core characteristics in each quadrat: physical, percent cover
and coral density. Physical characteristics recorded include maximum relief (nearest cm) and
maximum sediment depth (nearest cm, with a minimum depth of 1 cm).
11.A.a
Packet Pg. 30 Attachment: Collier 2016 Hardbottom Monitoring Proposal 080316 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom
COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
11
COASTAL PLANNING & ENGINEERING, INC.
Project Name Site Name / Transect Name
Date Data Collector
Quad Label:
Sample Name or #
List indiv coral sp. size
(cm), Macroalgae Genus
%, Clionaid spg sp. % +
Cyano %
% cover or
max size
(cm)
Max Relief (cm)
Max Sediment Depth (cm)
Sessile Benthos…% Cover
Sediment-
(circle all: sand shell mud)
Macroalgae-
Fleshy+Calcareous
Turf-algae+cyanobacteria
Encrusting Red Algae
Sponge
Hydroid
Octocoral
Stony Coral
Tunicate
Bare Hard Substrate
Clionaid sponge present? Y or N
other-…
Total Must = 100%
Standard Abbreviations: Macroalgae: Pool to Genus = Genuor Genus: Avra, Bryopsis, Bryothamnion, Caul, Codi, Dasya, Dasycladus, Grac, Hali, Hypn, Sarg
and abbreviation formats Octocoral: Genus of each colony = Genu: Gorg, Lept, Plex… except Pseudopterogorgia=Pspt, Plexaurella=Plla, Pseudoplexaura=Pspl
Stony Coral: Genus species of each colony = G spe: A cer, A aga, C nat, M ann, M cav, P ame, O dif, S rad, S sid, S bou, S hya, S int
Coral condition: W=white disease(s), O=other disease(s), B=bleaching, Coral Stress Index # 0 1 2 3
Other- includes: Anemone, Wormrock, Annelid (excluding wormrock), Barnacle, Bivalve, Bryozoan, Millepora sp. Seagrass,Zoanthid Figure 6. Sample BEAMR data entry form
Visual estimates of planar percent cover of all sessile benthos are pooled to 19 major functional
groups. Functional groups are: sediment, macroalgae, turf algae, encrusting red algae, sponge,
hydroid, octocoral, scleractinian coral, tunicate, bare hard substrate, seagrass, anemone, zoanthid,
Millepora sp., sessile worm, wormrock (Phragmatopoma spp.), bivalve, bryozoan, and sessile
arthropod. Each functional group is given a percent cover value (0-100%, minimum 1% if
present) and the total cover of all functional groups is 100%. Biologists augment data collection
for sediment and turf algae by circling all descriptors that apply for sediment (sand, shell-hash,
mud). Presence of any clionaid sponges (e.g., Pione lampa, Cliona delitrix, Cliona celata) is also
noted. The macroalgae percent cover data are augmented by a genus-level breakdown of
macroalgae percent cover (for all genera with at least 1% cover). As with all non-consumptive
surveys, BEAMR is necessarily constrained to visually conspicuous organisms with well-defined
identifying characteristics.
Each colony of octocoral and scleractinian coral is identified and the maximum height or width
is measured to the nearest centimeter. Octocoral individuals are identified to genus. Scleractinian
coral individuals are identified to species whenever possible. The smallest size recorded is one
centimeter for individuals less than or equal to one centimeter. Photographs will be taken to
supplement BEAMR data along each transect.
2.1.4 Scleractinian Coral Census and Photo Quadrat Monitoring
In addition to collecting sediment and BEAMR data along all transects (Figures 2-5, Table 1), a
biologist will conduct a census of all scleractinian coral colonies ≥ 5 cm located within a 1-m
wide belt (0.5 m to the north and 0.5 m to the south) along each 50-m transect. During these belt-
11.A.a
Packet Pg. 31 Attachment: Collier 2016 Hardbottom Monitoring Proposal 080316 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom
COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
12
COASTAL PLANNING & ENGINEERING, INC.
transect surveys, species, size and the location on the transect of each qualifying scleractinian
coral will be recorded.
In order to quantify colony condition (i.e. stress), a subset of corals ≥ 15 cm (large) will be
monitored through all surveys using a photo quadrat. Two (2) large corals will be located along
each of the 31 transects (for a total of 64 colonies) during the pre-construction survey, and their
location recorded and marked with a nail. If no corals ≥ 15 cm are observed within a 1-m wide
belt along the transect, divers may look outside the belt for large corals to monitor along the
transect. Photographs will be taken using a camera in underwater housing mounted on a 0.25-m2
framer. Use of a framer will provide calibrated photo-documentation at a set distance from the
substrate during each sampling event. Each photograph will be analyzed using the analytical
software Coral Point Count with Excel extensions (CPCe) to calculate planar area of live tissue
on each large coral colony (Kohler and Gill, 2006). The time-series photographs will provide a
clear visual representation of any changes in the condition of each colony (e.g., disease,
sedimentation, change in color) and the CPCe calculations will quantify any changes in live
tissue (growth or die-off) taking place over time.
2.1.5 Video Documentation
Video will be collected along all monitoring transects (Figures 2-5, Table 1) using a video
camera in an underwater housing. Divers will collect video by swimming from the inshore
hardbottom edge west to the end of each 50-m transect, maintaining a height of approximately 40
cm above the substrate and a rate of approximately 5 m per minute. Video will supplement the
sediment, BEAMR and coral census data to help assess any potential project-related impacts.
Transect video is intended as a qualitative aid in transect comparison among surveys;
quantitative video analysis is not included in this monitoring plan, but video may be analyzed at
a later date if desired.
2.1.6 In-situ Hardbottom Delineation
In order to document changes in hardbottom exposure, divers will delineate the nearshore
hardbottom edge along each of the four (4) monitoring segments: Vanderbilt (R-21+080 to R-
29+700), Pelican Bay (R-30+500 to R-37), Park Shore (R-43+550 to R-55) and Naples (R-58-
300 to R-65). Hardbottom edge delineation will be conducted along each segment during each
survey. Divers will follow the inshore edge of the community while towing a buoy equipped
with a Differential Global Positioning System (DGPS) antenna linked to a topside laptop
computer running HYPACK navigational software. The positioning data will be recorded, and
results of each hardbottom investigation will be compared to the pre-construction hardbottom
mapping survey to show changes in hardbottom exposure over time.
2.2 WIGGINS PASS – CONTINGENCY MONITORING PLAN
One component of the Wiggins Pass Maintenance Dredging and Navigation Improvement
Project (FDEP Permit No. 0142538-008-JC) involves placement of suitable fill removed from
Wiggins Pass on the shoreline of, or in the nearshore environment adjacent to, Delnor-Wiggins
Pass State Park (R-18 to R-20) south of the Pass, and Barefoot Beach (R-12 to R-15+500), north
of the Pass. Based on coordination with FDEP, it was determined that the three (3) control
11.A.a
Packet Pg. 32 Attachment: Collier 2016 Hardbottom Monitoring Proposal 080316 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom
COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
13
COASTAL PLANNING & ENGINEERING, INC.
monitoring transects between R-18 and R-20, which were established and monitored in
association with the 2006 project (Figure 2, Table 2), can be monitored as part of the Collier
County Hardbottom Biological Monitoring Plan to determine potential impacts from fill
placement if nearshore or onshore fill placement will be conducted along the Delnor-Wiggins
shoreline. If fill is placed south of the pass on or in the nearshore area adjacent to Delnor-
Wiggins Pass State Park, three (3) transects will be monitored (Figure 2, Table 2).
Table 2. Wiggins Pass Contingency Monitoring Transect Locations.
Delnor-Wiggins Pass State Park
Transect Northing Easting
R18+900 709037.27 383572.79
R19+400 708484.17 383699.82
R20 707864.78 383498.82
Based on previous hardbottom investigations north of Wiggins Pass, the County modified the
Barefoot Beach fill placement area in order to avoid hardbottom impacts. Sidescan sonar and
diver groundtruthing surveys conducted in 1993 and 1994 documented hardbottom resources
located approximately 5600 ft north of Wiggins Pass, approximately 700 ft offshore of R-11
(CPE, 1994). Collier County divers conducted an investigation of this area in 2010 which
confirmed the presence of hardbottom between R-10 and R-11, but did not find hardbottom
south of R-11. Based on these sidescan sonar and diver investigations, Collier County and FDEP
determined that limited placement of fill on or adjacent to Barefoot Beach to the area south of R-
12 would avoid impacts to the hardbottom located between R-10 and R-11. Therefore, placement
of fill on or in the nearshore area adjacent to Barefoot Beach south of R-12 would not require
any hardbottom monitoring. A recent September 2012 CPE sidescan sonar survey north of
Wiggins Pass showed additional potential hardbottom located between R-12 and R-13; however
diver investigations in February 2013 did not locate hardbottom resources in this area. Divers
observed large areas of mud deposit with occasional small patches of emergent rock and/or
octocorals. Based on these investigations, FDEP determined that there is no hardbottom which
may be impacted by placement of fill on or in the nearshore environment of Barefoot Beach as
part of the Wiggins Pass Maintenance Dredging and Navigation Improvement Project.
11.A.a
Packet Pg. 33 Attachment: Collier 2016 Hardbottom Monitoring Proposal 080316 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom
COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
14
COASTAL PLANNING & ENGINEERING, INC.
2.3 PIPELINE CORRIDOR SURVEYS
Pipeline corridors shall be video surveyed immediately after pipeline placement and immediately
after removal of each pipeline. The pipeline corridor transect locations will be marked with
buoys by the selected dredge contractor immediately prior to pipeline placement. Divers will
swim the length of the pipeline transects collecting video with a camera in an underwater
housing. Any observed damage to hardbottom resources will be documented with video and still
photography, the location of the damage will be recorded and damage assessments will be
provided to FDEP. In the event that remediation and/or mitigation efforts are required, Collier
County will coordinate program details with FDEP.
3.0 MONITORING SCHEDULE
Monitoring for the 2013-14 Collier County Beach Nourishment Project will follow the schedule
presented in Table 3. All nearshore hardbottom monitoring surveys will be conducted in summer
months (June through September). Pipeline corridor surveys will be conducted during
construction of the project to assess any impacts caused by the placement of pipeline over
hardbottom resources.
Table 3. Collier County Hardbottom Biological Monitoring Schedule
Survey Nearshore Hardbottom
Monitoring1 Pipeline Corridors2
Pre-Construction 2013
Mid-Construction 2013-14
1-Year Post-Construction 2015
2-Year Post-Construction 2016
3-Year Post-Construction 2017
1Nearshore hardbottom surveys include transect monitoring and hardbottom edge delineation
2Pipeline corridors will be video surveyed immediately following placement and removal of pipelines
4.0 REPORTING
4.1 NEARSHORE HARDBOTTOM MONITORING REPORTS
FDEP will be informed when each survey will begin; monitoring progress shall be reported
weekly until the completion of each survey, at which point the JCP compliance officer shall be
notified that the survey is complete. Raw data, including copies of data sheets and shapefiles of
the hardbottom edge, will be submitted to FDEP within 30 days of the completion of each
survey. A first annual, second annual and third annual post-construction nearshore hardbottom
monitoring report will be prepared and submitted to the FDEP for review within 90 days of the
completion of each monitoring event, but no later than December 1st, for three years post-
construction. The post-construction reports will compare data to pre-construction results and to
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COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
15
COASTAL PLANNING & ENGINEERING, INC.
each previous post-construction report. A final report will be prepared following the conclusion
of the third year of post-construction monitoring and will summarize and compare data of all
reports. Reports will analyze and discuss any observed burial, sedimentation, or changes to
benthic communities. Data will be analyzed to determine any potential direct and secondary
impacts due to the Collier County Beach Nourishment Project. Videos collected along
monitoring transects will be submitted on DVDs with each annual report. Each annual report will
also include the results of the hardbottom delineation and a comparison of the location of the
inshore hardbottom edge delineated during each survey.
Annual monitoring reports will include:
A map including the Collier County Beach Nourishment Project area and adjacent
hardbottom resources and monitoring transects overlaid onto recent, clear aerial
photographs;
Analysis of line-intercept data and interval sediment depth measurements, illustrated with
linear and bar graphs demonstrating sediment dynamics on the transects ;
Multivariate analysis of quantitative BEAMR data with subsequent analysis of benthic
biological components on the monitoring transects (e.g., percent cover by scleractinian
corals, octocorals, sponges, and algae);
Comparison of coral density based on coral census data;
Comparison of large (≥ 15 cm) coral condition based on photo quadrat analyses;
A comparison of post-construction monitoring results to pre-construction monitoring
results;
A figure comparing the most recent annual hardbottom edge delineation and all previous
hardbottom delineations;
Copies of all transect video submitted on DVDs;
A comprehensive Collier County Environmental GIS Database will be updated after each
monitoring event.
4.2 PIPELINE CORRIDOR OBSERVATION REPORTS
Observation reports documenting pipeline surveys will be submitted within 60 days following
removal of each pipeline. Reports will include observations following placement and removal of
each pipeline, and a DVD will be provided with a copy of all video surveys. In cases where
damage to hardbottom resources is observed, FDEP will be notified and remediation efforts, if
required, will be coordinated.
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COLLIER COUNTY, FLORIDA
FINAL HARDBOTTOM BIOLOGICAL MONITORING PLAN
APRIL 2013
16
COASTAL PLANNING & ENGINEERING, INC.
5.0 REFERENCES
Coastal Planning & Engineering, Inc. (CPE). 1994. Collier County Hardbottom Mapping and
Characterization Report.
Coastal Planning & Engineering, Inc. (CPE). 2004. North Collier County Beach Nourishment
Project, 2003 Marine Resource Investigation Report. January 2004.
Coastal Planning & Engineering, Inc. (CPE). 2006. Collier County Beach Nourishment Project,
FDEP Permit No. 0222355-001-JC, 2005 Pre-Construction Environmental Monitoring
Report. January 2006.
Coastal Planning & Engineering, Inc. (CPE). 2007a. Collier County Beach Nourishment Project,
FDEP Permit No. 0222355-001-JC, 2006 Immediate Post-Construction Environmental
Monitoring Report. January 2007.
Coastal Planning & Engineering, Inc. (CPE). 2007b. Collier County Beach Nourishment
Project, FDEP Permit No. 0222355-001-JC, 2007 Year One Post-Construction
Environmental Monitoring Report. November 2007.
Coastal Planning & Engineering, Inc. (CPE). 2009. Collier County Beach Nourishment Project,
FDEP Permit No. 0222355-001-JC, Two Year (2008) Post-Construction Environmental
Monitoring Report. February 2009.
Collier County, Coastal Zone Management Department. 2009. Collier County Beach
Nourishment Project, FDEP Permit No. 0222355-001-JC, Three Year (2009) Post-
Construction Biological Monitoring Report. November 2009.
Kohler, K.E. and S.M. Gill. 2006. Coral Point Count with Excel extensions (CPCe): a visual
basic program for the determination of coral and substrate coverage using random point
count methodology. Computers and Geosciences, 32(9):1259-1269.
Lybolt, M. and R. Baron. 2006. BEAMR (Benthic Ecological Assessment for Marginal Reefs):
a preferred replacement for AGRRA and similar benthic assessment methods tailored for
marginal reefs. Proceedings from the 2006 ISRS European Meeting. Bremen, Germany.
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Grant Funded RFP (Non CCNA) Template_06132016
GRANT FUNDED
REQUEST FOR PROPOSAL
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16-6650
2016-2017 Hard Bottom Monitoring
Adam Northrup, Procurement Strategist
adamnorthrup@colliergov.net, Email Address
(239) 252 - 6098, Telephone Number
(239) 252 - 6302, FAX Number
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document
made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any
other legal remedies available to the Collier County Government.
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Table of Contents
LEGAL NOTICE .................................................................................................................................................................. 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ........................................................................... 4
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ....................................................................18
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP...........................................................................................22
ATTACHMENT 1: VENDOR’S NON-RESPONSE STATEMENT ...............................................................................................31
ATTACHMENT 2: VENDOR CHECK LIST .............................................................................................................................32
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................................................................33
ATTACHMENT 4: VENDOR DECLARATION STATEMENT ....................................................................................................34
ATTACHMENT 5: IMMIGRATION LAW AFFIDAVIT CERTIFICATION ...................................................................................36
ATTACHMENT 6: VENDOR SUBSTITUTE W – 9 .................................................................................................................37
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS ........................................................................................38
ATTACHMENT 8: REFERENCE QUESTIONNAIRE ................................................................................................................40
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Legal Notice
Sealed Proposals to provide near shore hardbottom monitoring will be received until 3:00PM, Naples
local time, on 07/06/2016 at the Collier County Government, Purchasing Department, 3327 Tamiami
Trail E, Naples, FL 34112.
Solicitation 16-6650 – 2016-2017 Hard Bottom Monitoring
Services to be provided may include, but not be limited to the following: Determine potential nearshore
hardbottom impacts resulting from the placement of beach compatible sand on the Collier County beach
renourishment shoreline, as well as potential impacts from Doctors Pass maintenance dredging project and
the Wiggins Pass maintenance dredging and navigation improvement project.
Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability
or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Allison Kearns
Interim Director, Procurement Services Division
This Public Notice was posted on the Collier County Procurement Services Division website:
www.colliergov.net/purchasing and in the Lobby of Collier County Government, Procurement Services
Division, 3327 Tamiami Trail E, Naples, FL 34112 on 06/16/2016.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by Collier County Coastal Zone Management (hereinafter, the “Division”), the Collier
County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has
issued this Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals from
interested and qualified Consultants in accordance with the terms, conditions and specifications
stated or attached. The Consultant, at a minimum, must achieve the requirements of the
Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments or divisions once awarded
according to the Board of County Commissioners Purchasing Ordinance.
Brief Description of Purchase
The purpose of this monitoring plan is to determine potential nearshore hardbottom impacts resulting
from the placement of beach compatible sand on the Collier County beach shoreline from beach
renourishments, as well as potential impacts from Doctors Pass maintenance dredging project and
the Wiggins Pass maintenance dredging and navigation improvement project.
Background
Nearshore hardbottom habitat is present along the Collier County shoreline. Hardbottom resources
have been identified through sidescan sonar survey and diver verification on several occasions.
Detailed Scope of Work
In February 2003, a sidescan sonar survey was conducted along the Collier County shoreline
between monuments R-17 and R-81. The results of this survey documented approximately 500 acres
(ac) of low relief nearshore hardbottom formations located within approximately 1,000 ft of the
shoreline (CPE, 2004). The results of these investigations were used to assist Collier County and
FDEP in the development of the hardbottom monitoring plan for the 2006 project.
In compliance with the final FDEP-approved monitoring plan, a pre-construction biological monitoring
survey was conducted in 2005, and four post-construction surveys were completed (CPE 2006,
2007a, 2007b, 2009; Collier County, 2009). As compensation for potential effects from the 2006
project to nearshore hardbottom resources, FDEP required that Collier County construct a 1.09-acre
artificial reef. This artificial reef was constructed in 2007, and based on two years of monitoring, FDEP
determined the artificial reef had provided successful mitigation and that no further monitoring was
required.
Most recently, hardbottom formations were surveyed in 2013 and 2015 in association with the 2013-
14 Beach Nourishment Project.
The FY 2016/17 Hardbottom Biological Monitoring will incorporate the following criteria, guidelines
and specifications:
• Hardbottom identification, data collection, analysis recommendations and report to be
conducted as per Collier County final Hardbottom Biological Monitoring Plan approved in
April 2013. The monitoring plan was developed in coordination with FDEP and is a modified
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version of the 2006 plan. Field surveying and data collection will be conducted before
September 15, 2016. Analysis, recommendations and report to be completed by December
30, 2016
• Conform to all aspects of Collier County Beach Renourishment FDEP Permit NO. 02222355-
001-JC and USACE Permit NO. SAJ–2004-08754; Doctors Pass Maintenance Dredging
FDEP Permit NO. 0235740-001-JC and USACE Permit NO SAJ-2004-09754; Wiggins Pass
Maintenance Dredging and Navigation Improvement FDEP Permit NO. 0142538-001-JC and
USACE Permit NO. SAJ-2004-07621.
• Reference Collier County Beach Renourishment Project 2015 Hardbottom Biological
Monitoring Report dated 2015.
• Report shall include renourishment history and dredging history.
• The authorized Collier County Beach Renourishment Project is located between R-22+300
and R-79, and includes the periodic renourishment of the Collier County beaches (Vanderbilt
Beach, Pelican Bay Beach, Park Shore Beach, and Naples Beach).
• Monitoring Transects are identified in Collier County Beach Renourishment Project 2015
Hardbottom Biological Monitoring Report dated December 2015.
• Based on analysis of 2013 pre-construction and 2015 post-construction data, as of one year
post construction of the 2013-14 Beach Nourishment Project, there were no observed project
impacts to Vanderbilt Beach, Pelican Bay and Park Shore segments. As of the immediate
post construction survey following the 2014 Naples Beaches Truck Haul Beach Nourishment
Project, there were no observed project impacts to the Naples Beach segment.
Contract Term
The County reserves the right to issue a formal contract or standard County Purchase Order for
the award of this solicitation.
The contract term, if an award(s) is/are made is intended to be for current project only.
Prices shall remain firm for the entire term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
The following projected timetable should be used as a working guide for planning purposes only.
The County reserves the right to adjust this timetable as required during the course of the RFP
process.
Event Date
Issue Solicitation Notice 06/16/2016
Last Date for Receipt of Written Questions 07/01/2016; 3:00PM
Solicitation Deadline Date and Time 07/06/2016; 3:00PM
Anticipated Evaluation of Submittals July 2016
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Anticipated Completion of Contract Negotiations July 2016
Anticipated Board of County Commissioner’s Contract
Approval Date
August 2016
Vendor Response Requirements and Format
The Consultant understands and agrees to abide by all of the RFP specifications, provisions, terms
and conditions of same, and all ordinances and policies of Collier County. The Consultant further
agrees that if the contract is awarded the work will be performed in accordance with the provisions,
terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the
guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and explained
in the Acceptance of Conditions section of the proposal. However, any proposal that contains such
variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Vendor’s approach and ability to meet the County’s needs, as stated in this RFP.
All proposals should be presented as described in this RFP in PDF or Microsoft Word format with
Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for proposal submission
is strongly encouraged.
The items listed below should be submitted with each proposal in the order shown. Each section
should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to
include all listed items may result in the rejection of its proposal.
1. Tab I, Cover Letter / Management Summary
In this tab, include:
• Provide a cover letter, signed by an authorized officer of the firm, indicating the
underlying philosophy of the firm in providing the services stated herein.
• Include the name(s), telephone number(s) and email(s) of the authorized contact
person(s) concerning proposal. Submission of a signed Proposal is Consultant's
certification that the Consultant will accept any awards as a result of this RFP.
2. Tab II, Business Plan (20 Points)
In this tab, include:
• Describe how your firm will meet the specific needs of the County.
• Describe how your firm plans to take on this contract while balancing work from other
clients.
• Demonstrate the fiscal stability of your company.
• Detailed plan of approach (including major tasks and sub-tasks).
• Detailed time line for completion of the project.
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• Include with the Business Plan or as an attachment, a copy of a report as an example
of work product. This should be for one of the projects listed as a reference.
3. Tab III, Firm Credentials and Experience (30 Points)
In this tab, include:
• Provide a “not to exceed” two page “Firm Credential and Experience” narrative that
identifies and highlights the firms credentials and experience relative to JCP multi-year
beach renourishment permitting, success and cost effectiveness.
• Provide information that documents Consultant’s and subcontractors’ qualifications to
produce the required deliverables, including abilities, capacity, skill, and financial
strength, and number of years of experience in providing the required services.
• Complete the following form, titled “Firm Experience” and include with your submittal
for this tab.
***The remainder of this page is intentionally left blank***
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Tab III – Firm Experience
Name of Firm: ______________________________________________
1. Identify the number of years the firm has provided engineering or
architectural services to the public sector (under the same name
and/or the same principle owners).
(number of years)
2. Identify the number of “industry awards and/or recognitions” that
the firm has received from peer group (i.e. American Council of
Engineering Companies, American Institute of Architects,
National Society of Professional Engineers, etc.) in the past five
(5) years (1/1/2011 - 12/31/2015).
(number of awards)
3. Identify the number of licensed engineering or architectural
professionals who hold offices in engineering professional
organization (i.e. American Council of Engineering Companies,
National Society of Professional Engineers, etc.).
(number of office
holders)
4. Identify the firm’s number of “published articles” in professional
engineering or architectural journals that the firm has been
recognized for in the past five (5) years (1/1/2011 – 12/31/2015)
(number of
published articles)
5. Identify the number of licensed engineers or architects in the firm
who have at least four (4) years of engineering experience.
(number of license
engineers > 4 yrs)
6. Identify the total number of Collier County projects in the past
five (5) years (1/1/2011 – 12/31/2015) where the firm has been
the lead consultant.
• Provide a list of those projects, the year, and
the Collier County project manager.
(number of “lead”
Collier County
projects)
7. Identify the total number of Collier County projects in the past
five (5) years (1/1/2011 – 12/31/2015) where the firm has been a
sub-consultant.
• Provide a list of those projects, the year, and
the Collier County project manager.
(number of
“subcontractor”
Collier County
projects)
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4. Tab IV, Discipline Experience and Specialized Expertise of Team Members (20 Points)
In this tab, include:
• Description of the proposed contract team and the role to be played by each member
of the proposed team.
• Describe the various team members’ successful experience in working with one
another on previous projects.
• Provide the resumes of key individual and qualifying experience relative to hardbottom
monitoring and that are available resources and assigned to this project. Include
details of unique benefits that the firm offers on this project.
• Attach resumes of any sub-consultants. If sub-consultants are being utilized, letters of
intent from stated sub-consultants must be included with proposal submission.
• Provide a list of projects that includes sufficient detailed description and outlines the
firms experience in hardbottom monitoring, success and cost effectiveness. Include
start date, end date, original budget, final project cost and number of change orders.
5. Tab V, References – 5 Completed and Returned (10 Points)
In order for the Consultant to be awarded any points for this tab, the County requests that the
Consultant submits five (5) completed reference forms from clients whose projects are of a
similar nature to this solicitation as a part of their proposal. The County will only use the
methodology calculations for the first five (5) references (only) submitted by the Consultant in
their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each Consultant’s information provided in this area:
• The County will total each of the Consultant’s five reference questionnaires and create
a ranking from highest number of points to lowest number of points. References
marked with an N/A (or similar notation will be given the score of zero (0)).
Consultants who do not turn in reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the
Consultant who has the highest score.
• The next highest Consultant’s number of points will be divided by the highest
Consultant’s points which will then be multiplied by criteria points to determine the
Consultant’s points awarded. Each subsequent Consultant’s point score will be
calculated in the same manner.
• Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Consultant Name Consultant Total
Reference Score Points Awarded
Consultant ABC 445 10
Consultant DEF 435 9.8
Consultant GHI 425 9.6
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Consultant JKL 385 8.7
Consultant MNO 385 8.7
Consultant PQR 250 5.6
Note: Sample chart reflects a 20 point reference criterion.
The points awarded by Consultant will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the Consultant’s proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
Consultant. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
6. Tab VI, Availability and Responsiveness (20 Points)
Provide a “not to exceed” two (2) page “Firm Availability and Responsiveness” narrative that
identifies demonstrated responsiveness to County’s needs and availability of resources.
Firms will be awarded points for demonstrating the ability to take on and successfully complete
this project with demonstrated knowledge of FDEP, FWC, Army Corps of Engineers
requirements and the Collier County final Hardbottom Biological Monitoring Plan approved in
April 2013
7. Tab VII, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to insurance
requirements or any other requirements listed in the RFP. If no exceptions are indicated in this
tabbed section, it will be understood that no exceptions to these documents will be considered
after the award, or if applicable, during negotiations. Exceptions taken by a Consultant may
result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee
consideration, depending on the extent of the exception(s). Such determination shall be at the
sole discretion of the County and Selection Committee.
8) Tab VIIl, Required Form Submittals
• Attachment 2: Vendor Checklist
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Vendor Declaration Form
• Attachment 5: Immigration Affidavit Certification
• Attachment 6: Vendor Substitute W9
• Attachment 7: Insurance and Bonding Requirement Form
• Attachment 8: Reference Questionnaire
• Attachment 9: Grant Required Forms
o Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Primary Covered Transactions
o Conflict of Interest
o Anticipated DBE, M/WBE or VETERAN Participation Statement
o Contractors Bid Opportunity List
o Lobbying Certification
o Drug Free Workplace
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o General Grant Clauses
• Excluded Parties List System Documentation located at: www.sam.gov, and select
SEARCH.
Licenses and/or Certifications
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EXHIBIT I A: SUPPLEMENTAL TERMS AND CONDITIONS
FEMA 97.036 Provisions
See attached file Exhibit I A: Supplemental terms and conditions CFDA 97.036
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EXHIBIT I B: SUPPLEMENTAL TERMS AND CONDITIONS
FEMA 97.036 Certifications and Forms
See attached file Exhibit I A: Supplemental terms and conditions CFDA 97.036
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Procurement Services Division Online
Bidding System website: www.colliergov.net/bid. Vendors must clearly understand that the only
official answer or position of the County will be the one stated on the Collier County Procurement
Services Division Online Bidding System website. For general questions, please call the
referenced Procurement Strategist noted on the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding this RFP with all prospective Vendors having an equal
opportunity to hear and participate. Oral questions will receive oral responses, neither of which will
be official, nor become part of the RFP. Only written responses to written questions will be
considered official, and will be included as part of this RFP as an addendum.
All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-
proposal conference for this solicitation. If this pre-proposal conference is denoted as “mandatory”,
prospective Vendors must be present in order to submit a proposal response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the
RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist,
noted herein, of such error in writing and request modification or clarification of the document prior
to submitting the proposal. The Procurement Strategist will make modifications by issuing a written
revision and will give written notice to all parties who have received this RFP from the
Procurement Services Division.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Vendor in the preparation of
its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in
any discussions, negotiations, or, if applicable, any protest procedures.
6. Delivery of Proposals
All proposals are to be delivered before 07/06/2016, Naples local time, on or before 3:00PM
to:
Collier County Government
Procurement Services Division
3327 Tamiami Trail E
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Naples FL 34112
Attn: Adam Northrup, Procurement Strategist
The County does not bear the responsibility for proposals delivered to the Procurement Services
Division past the stated date and/or time indicated, or to an incorrect address by Consultant’s
personnel or by the Consultant’s outside carrier. However, the Procurement Services Director, or
designee, reserves the right to accept proposals received after the posted close time under the
following conditions:
• The tardy submission of the proposal is due to the following circumstances, which may include
but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or courier where
delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair advantage in
the selection process.
Vendors must submit one (1) paper copy clearly labeled “Master,” and six (6) compact disks
(CD’s/DVD’s) with a copy of the proposal on each CD in Word, Excel or PDF. List the
Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to
the County prior to the time set for the closing of Proposals. All proposals shall be valid for a
period of one hundred eighty (180) days from the submission date to accommodate evaluation
and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Procurement Ordinance.
The County may, as it deems necessary, conduct discussions with qualified Vendors determined
to be in contention for being selected for award for the purpose of clarification to assure full
understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
The County’s procedure for selecting is as follows:
1. The County Manager or designee shall appoint a selection committee to review all
proposals submitted.
2. The Request for Proposal is issued.
3. Subsequent to the receipt closing date for the proposals, the Procurement professional will
review the proposals received and verify each proposal to determine if it minimally
responds to the requirements of the published RFP.
4. Selection committee meetings will be open to the public and the Procurement professional
will publicly post prior notice of such meeting(s) in the lobby of the Procurement Services
Division Building and on the County’s Procurement Services Internet site.
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5. Prior to the first meeting (Organization Meeting) of the selection committee, the
Procurement professional will post a notice announcing the date, time and place of the
meeting at least three (3) working days prior to the meeting. At the initial organization
meeting, the selection committee members will receive instructions, the submitted
proposals, and establish the next selection committee meeting date and time. After the
first meeting, the Procurement professional will publically announce all subsequent
committee meeting dates and times. The subsequent meeting dates and times will be
posted with at least one (1) day advanced notice.
6. Selection committee members will independently review and score each proposal based
on the evaluation criteria stated in the request for proposal using the Individual Selection
Committee Score and Rank Form and prepare comments for discussion at the next
meeting. The Individual Selection Committee Score and Rank Form is merely a tool to
assist the selection committee member in their review of the proposals.
7. At the scheduled selection meeting, the members will present their independent findings /
conclusions / comments based on their reading and interpretation of the materials
presented to each other, and may ask questions of one another. At the conclusion of that
discussion, members of the public will be offered an opportunity (not to exceed three (3)
minutes) to provide comments.
8. At the conclusion of public comments (provided for in number 7), the selection committee
members will individually rank order each proposer. Collier County selection committee
members may consider all the material submitted by the Proposer and other information
Collier County may obtain to determine whether the Proposer is capable of and has a
history of successfully completing projects of this type, including, without limitation,
additional information Collier County may request, clarification of proposer information,
public comments, and/or additional credit information.
9. Once the individual ranking has been completed, the Procurement professional will direct
selection committee members to read their individual ranking publically. The Procurement
professional will record individual rankings on the Final Ranking Sheet which will
mathematically compile into an overall selection committee rank of proposers.
10. In any of the selection committee meeting deliberations, by consensus, members may
request to invite proposers in to clarify their proposals, ask for additional information,
present materials, interview, ask questions, etc. The members may consider any and all
information obtained through this method in formulating their individual ranking and
subsequent selection committee overall ranking and final ranking.
11. The selection committee’s overall rank of firms in order of preference (from highest
beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the
Procurement Strategist. By final consensus, and having used all information presented
(proposal, presentation, references, etc.), the selection committee members will create a
final ranking and staff will subsequently enter into negotiations. Award of the contract is
dependent upon the successful and full execution of a mutually agreed contract, pending
the final approval by the Board of County Commissioners.
The County reserves the right to withdraw this RFP at any time and for any reason, and to issue
such clarifications, modifications, addendums, and/or amendments as it may deem appropriate,
including, but not limited, to requesting supplemental proposal information.
Receipt of a proposal by the County or a submission of a proposal to the County offers no rights
upon the Vendor nor obligates the County in any manner.
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Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
Proposals which include provisions requiring the granting of zoning variances may not be
considered.
10. References
The County reserves the right to contact any and all references associated with this solicitation.
.
11. Proposal Selection Committee and Evaluation Factors
The County Manager or designee shall appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed below.
Tab II, Business Plan 20 points
Tab III, Firm Credentials 30 points
Tab IV, Discipline Experience 20 points
Tab V, References 10 points
Tab VI, Availability and Responsiveness 20 points
Total Points: 100 points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with
the lowest paid dollars by Collier County to the vendor (as obtained from the County’s financial
system) within the last five (5) years will receive the higher individual ranking. If there is a multiple
firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall
receive the higher ranking, the firm with the next lowest volume of work shall receive the next
highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any or all
proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by
Collier County to accept the proposal which in the judgment of the County is deemed the most
advantageous for the public and the County of Collier.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind,
may be cause for rejection. In the event of default of the successful Vendor, or their refusal to
enter into the Collier County contract, the County reserves the right to accept the proposal of any
other Vendor or to re-advertise using the same or revised documentation, at its sole discretion.
11.A.b
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Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of
issuance.
2. Acceptance and Confirmation
This Purchase Order (including all
documents attached to or referenced
therein) constitutes the entire agreement
between the parties, unless otherwise
specifically noted by the COUNTY on the
face of this Purchase Order. Each delivery
of goods and/or services received by the
COUNTY from VENDOR shall be deemed to
be upon the terms and conditions contained
in this Purchase Order.
No additional terms may be added and
Purchase Order may not be changed except
by written instrument executed by the
COUNTY. VENDOR is deemed to be on
notice that the COUNTY objects to any
additional or different terms and conditions
contained in any acknowledgment, invoice
or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance
or payment for any delivery of goods and/or
services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered
hereunder shall be received subject to the
COUNTY’S inspection and approval and
payment therefore shall not constitute
acceptance. All payments are subject to
adjustment for shortage or rejection. All
defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction
at VENDOR’S expense.
To the extent that a purchase order requires
a series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and/or services provided
early in the term of the Purchase Order are
non-conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must
be suitably packed and prepared to
secure the lowest transportation rates
and to comply with all carrier
regulations. Risk of loss of any goods
sold hereunder shall transfer to the
COUNTY at the time and place of
delivery; provided that risk of loss prior
to actual receipt of the goods by the
COUNTY nonetheless remain with
VENDOR.
b) No charges will be paid by the COUNTY
for packing, crating or cartage unless
otherwise specifically stated in this
Purchase Order. Unless otherwise
provided in Purchase Order, no invoices
shall be issued nor payments made
prior to delivery. Unless freight and
other charges are itemized, any
discount will be taken on the full amount
of invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container
must be consecutively numbered and
marked to show this Purchase Order
number. The container and Purchase
Order numbers must be indicated on bill
of lading. Packing slips must show
Purchase Order number and must be
included on each package of less than
container load (LCL) shipments and/or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR’S expense that is not marked
with Purchase Order numbers.
VENDOR agrees to declare to the
carrier the value of any shipment made
under this Purchase Order and the full
invoice value of such shipment.
d) All invoices must contain the Purchase
Order number and any other specific
information as identified on the
Purchase Order. Discounts of prompt
payment will be computed from the date
of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise
known as the “Local Government
Prompt Payment Act,” and, pursuant to
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the Board of County Commissioners
Purchasing Policy.
5. Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet
delivery schedules or deliver within a
reasonable time, as interpreted by the
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to
reimburse the COUNTY for any expenses
incurred in enforcing its rights. VENDOR
further agrees that undiscovered delivery of
nonconforming goods and/or services is not
a waiver of the COUNTY’S right to insist
upon further compliance with all
specifications.
6. Changes
The COUNTY may at any time and by
written notice make changes to drawings
and specifications, shipping instructions,
quantities and delivery schedules within the
general scope of this Purchase Order.
Should any such change increase or
decrease the cost of, or the time required for
performance of the Purchase Order, an
equitable adjustment in the price and/or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding
the foregoing, VENDOR has an affirmative
obligation to give notice if the changes will
decrease costs. Any claims for adjustment
by VENDOR must be made within thirty (30)
days from the date the change is ordered or
within such additional period of time as may
be agreed upon by the parties.
7. Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase
Order will conform to the specifications,
drawings, samples or other descriptions
furnished or specified by the COUNTY, and
will be of satisfactory material and quality
production, free from defects and sufficient
for the purpose intended. Goods shall be
delivered free from any security interest or
other lien, encumbrance or claim of any third
party. These warranties shall survive
inspection, acceptance, passage of title and
payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to
this Purchase Order, and their production
and transportation shall conform to all
applicable laws, including but not limited to
the Occupational Health and Safety Act, the
Federal Transportation Act and the Fair
Labor Standards Act, as well as any law or
regulation noted on the face of the Purchase
Order.
9. Advertising
No VENDOR providing goods and services
to the COUNTY shall advertise the fact that
it has contracted with the COUNTY for
goods and/or services, or appropriate or
make use of the COUNTY’S name or other
identifying marks or property without the
prior written consent of the COUNTY’S
Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless
the COUNTY from any and all claims,
including claims of negligence, costs and
expenses, including but not limited to
attorneys' fees, arising from, caused by or
related to the injury or death of any person
(including but not limited to employees and
agents of VENDOR in the performance of
their duties or otherwise), or damage to
property (including property of the COUNTY
or other persons), which arise out of or are
incident to the goods and/or services to be
provided hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all
goods sold or services performed under this
Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any
patent, trademark, copyright or trade secret;
and c) do not constitute unfair competition.
VENDOR shall indemnify and hold harmless
the COUNTY from and against any and all
claims, including claims of negligence, costs
and expense, including but not limited to
attorneys' fees, which arise from any claim,
suit or proceeding alleging that the
COUNTY’S use of the goods and/or
services provided under this Purchase Order
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are inconsistent with VENDOR'S
representations and warranties in section 11
(a).
If any claim which arises from VENDOR'S
breach of section 11 (a) has occurred, or is
likely to occur, VENDOR may, at the
COUNTY’S option, procure for the COUNTY
the right to continue using the goods or
services, or replace or modify the goods or
services so that they become non-infringing,
(without any material degradation in
performance, quality, functionality or
additional cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall
provide commercial insurance of such type
and with such terms and limits as may be
reasonably associated with the Purchase
Order. Providing and maintaining adequate
insurance coverage is a material obligation
of the VENDOR. All insurance policies shall
be executed through insurers authorized or
eligible to write policies in the State of
Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes,
and ordinances that are applicable to the
conduct of its business. By way of non-
exhaustive example, this shall include the
American with Disabilities Act and all
prohibitions against discrimination on the
basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans’
status. Further, VENDOR acknowledges
and without exception or stipulation shall be
fully responsible for complying with the
provisions of the Immigration Reform and
Control Act of 1986 as located at 8 U.S.C.
1324, et seq. and regulations relating
thereto, as either may be amended. Failure
by the awarded firm(s) to comply with the
laws referenced herein shall constitute a
breach of the award agreement and the
County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision
may be regarded by the COUNTY as a
material and substantial breach of the
contract arising from this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause
beyond their control, including, but without
limitation to war, strikes, civil disturbances
and acts of nature. When VENDOR has
knowledge of any actual or potential force
majeure or other conditions which will delay
or threatens to delay timely performance of
this Purchase Order, VENDOR shall
immediately give notice thereof, including all
relevant information with respects to what
steps VENDOR is taking to complete
delivery of the goods and/or services to the
COUNTY.
15. Assignment
VENDOR may not assign this Purchase
Order, nor any money due or to become due
without the prior written consent of the
COUNTY. Any assignment made without
such consent shall be deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida
sales and use tax on real property, transient
rental property rented, tangible personal
purchased or rented, or services purchased
(Florida Statutes, Chapter 212), and from
federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation
to pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at
any time by the COUNTY upon 30 days
prior written notice to the VENDOR. This
Purchase Order may be terminated
immediately by the COUNTY for breach by
VENDOR of the terms and conditions of this
Purchase Order, provided that COUNTY has
provided VENDOR with notice of such
breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
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a) This Purchase Order shall be governed
by the laws of the State of Florida. The
venue for any action brought to
specifically enforce any of the terms and
conditions of this Purchase Order shall
be the Twentieth Judicial Circuit in and
for Collier County, Florida
b) Failure of the COUNTY to act
immediately in response to a breach of
this Purchase Order by VENDOR shall
not constitute a waiver of breach.
Waiver of the COUNTY by any default
by VENDOR hereunder shall not be
deemed a waiver of any subsequent
default by VENDOR.
c) All notices under this Purchase Order
shall be sent to the respective
addresses on the face page by certified
mail, return receipt requested, by
overnight courier service, or by personal
delivery and will be deemed effective
upon receipt. Postage, delivery and
other charges shall be paid by the
sender. A party may change its address
for notice by written notice complying
with the requirements of this section.
d) The Vendor agrees to reimbursement of
any travel expenses that may be
associated with this Purchase Order in
accordance with Florida Statute Chapter
112.061, Per Diem and Travel
Expenses for Public Officers, employees
and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract
Documents related to this Purchase
Order, the terms of the Contract
Documents shall take precedence over
the terms of the Purchase Order. To the
extent any terms and /or conditions of
this Purchase Order duplicate or overlap
the Terms and Conditions of the
Contract Documents, the provisions of
the Terms and/or Conditions that are
most favorable to the County and/or
provide the greatest protection to the
County shall govern.
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Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance and Bonding Requirements (The specific insurance requirements for this solicitation
are identified in the attachment for Insurance and Bonding Requirements.)
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding Requirements attachment of this solicitation. The Vendor shall procure and maintain property
insurance upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County’s separate Vendors, Contractors,
Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered
by property insurance provided herein, except such rights as they may have to the proceeds of such
insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from
the County’s separate Vendors, Design Consultants and Subcontractors and shall require each of them
to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and all work
performed on behalf of Collier County.”
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name
Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and
shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Attachment 6 with the use of Insurance Services Office (ISO) forms and endorsements or their
equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed
minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount
of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility
for such obligations. All self-insured retentions or deductibles will be Vendor’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its
insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the
event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor
shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such
policy.
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Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may
terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and
charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such
costs within thirty (30) days after demand, the County has the right to offset these costs from any amount
due Vendor under this Agreement or any other agreement between the County and Vendor. The County
shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s)
purchased or the insurance company or companies used. The decision of the County to purchase such
insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract
Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance
not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to
provide the County with such renewal certificate(s) shall be considered justification for the County to
terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful vendor.
3. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Procurement Ordinance.
4. County’s Right to Inspect
The County or its authorized Agent shall have the right to inspect the Vendor’s facilities/project site
during and after each work assignment the Vendor is performing.
5. Vendor Performance Evaluation
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in
excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of this Agreement.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County contract
within twenty one (21) days of Notice of Selection for Award.
The resultant contract(s) may include purchase or work orders issued under one, or any combination of
price methodologies by the County’s project manager:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from
the County to the contractor; and, as a business practice there are no hourly or material invoices
presented, rather, the contractor must perform to the satisfaction of the County’s project manager
before payment for the fixed price contract is authorized.
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Time and Materials: the County agrees to pay the contractor for the amount of labor time spent by
the contractor's employees and subcontractors to perform the work (number of hours times hourly
rate), and for materials and equipment used in the project (cost of materials plus the contractor's
mark up). This methodology is generally used in projects in which it is not possible to accurately
estimate the size of the project, or when it is expected that the project requirements would most likely
change. As a general business practice, these contracts include back-up documentation of costs;
invoices would include number of hours worked and billing rate by position (and not company (or
subcontractor) timekeeping or payroll records), material or equipment invoices, and other
reimbursable documentation for the project.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including labor,
materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation
price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and
the number of units received (no contractor inventory or cost verification required).
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and/or
service agreements or other documents provided by the Vendor.
The County’s project manager, shall coordinate with the Vendor / Contractor the return of any surplus
assets, including materials, supplies, and equipment associated with the scope or work.
7. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor’s invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
• Traditional – payment by check, wire transfer or other cash equivalent.
• Standard – payment by purchasing card. Collier County’s Purchasing Card Program is supported by
standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for
VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County’s credit card for transactions relating to this solicitation. The County will entertain bids clearly
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stating pricing for standard payment methods. An additional separate discounted price for traditional
payments may be provided at the initial bid submittal if it is clearly marked as an “Additional Cash
Discount.”
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts,
the County reserves the right to off-set the amount owed to the County by applying the amount owed to
the vendor or contractor for services performed of for materials delivered in association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.”
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
8. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply with all
Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational
Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be
responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site. All firewall penetrations must be
protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Vendor’s work operations. This
provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
9. Licenses
The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other
authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
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Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Vendor to submit the required documentation may be grounds to deem Vendor
non-responsive. A Vendor, with an office within Collier County is also required to have an occupational
license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain “active” in Collier County.
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector’s Office at (239) 252-2477.
10. Principals/Collusion
By submission of this Proposal the undersigned, as Vendor, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
11. Public Records Compliance
Florida Public Records Law Chapter 119, including specifically those contractual requirements in
119.0701(2)(a)-(b) as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise
provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the Contractor does not transfer the
records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the Contractor or keep and maintain public records required by the public agency
to perform the service. If the Contractor transfers all public records to the public agency upon
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completion of the contract, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the Contractor
keeps and maintains public records upon completion of the contract, the Contractor shall meet
all applicable requirements for retaining public records. All records stored electronically must be
provided to the public agency, upon request from the public agency’s custodian of public
records, in a format that is compatible with the information technology systems of the public
agency.
12. Security and Background Checks
The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks
are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required,
Contractor shall be responsible for the costs of providing background checks by the Collier County
Facilities Management Division for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence and employment
verifications and other related records. Contractor shall be required to maintain records on each
employee and make them available to the County for at least four (4) years.
All of Contractor’s employees and subcontractors must wear Collier County Government Identification
badges at all times while performing services on County facilities and properties. Contractor ID badges
are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the
Contractor during the time period in which their background check is valid, as discussed below. All
technicians shall have on their shirts the name of the contractor’s business.
The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-
FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their
employment. This notification is critical to ensure the continued security of Collier County facilities and
systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per
incident.
CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will
be coordinated upon award of the contract. If there are additional fees for this process, the vendor is
responsible for all costs.
13. Survivability
Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase Order that
extends beyond the expiration date of Solicitation 16-6650 resultant of this solicitation will survive and
remain subject to the terms and conditions of that Agreement until the completion or termination of any
Work Order/Purchase Order.
14. Relation of County
It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor,
and that neither the Vendor nor their employees shall, under any circumstances, be considered
employees or agents of the County, and that the County shall be at no time legally responsible for any
negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal
injury or property damage to any individual, firm, or corporation.
15. Termination
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Should the Contractor be found to have failed to perform services in a manner satisfactory to the County,
the County may terminate this Agreement immediately for cause; further the County may terminate this
Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of
non-performance. In the event that the award of this solicitation is made by the Procurement
Services Director, the award and any resultant purchase orders may be terminated at any time
by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the
Board’s Procurement Ordinance.
16. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
17. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a
certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be identified.
Firms who do not provide the certificate of authority at the time of response shall be required to provide
same within five (5) days upon notification of selection for award. If the firm cannot provide the document
within the referenced timeframe, the County reserves the right to award to another firm.
18. Single Proposal
Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
19. Protest Procedures
Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the solicitation
(including the form of the solicitation documents or procedures) shall file their protest with the
Procurement Director prior to the time of the bid opening strictly in accordance with the County’s then
current Procurement Ordinance and policies.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Procurement Services Division on
Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the
recommended contract award must file a notice of intent to protest with the Procurement Director within
two (2) calendar days (excluding weekends and County holidays) of the date that the recommended
award is posted.
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Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Procurement Director.
20. Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a
public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids, proposals, or replies on
leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity; and may not transact business with
any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a
period of 36 months following the date of being placed on the convicted vendor list.
21. Conflict of Interest
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document.
Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in
and of itself disqualify a firm from consideration. These disclosures are intended to identify and or
preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
23. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based
means of verifying employment eligibility of workers in the United States; it is not a substitute for any
other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction
services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence
consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully
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executed E-Verify Memorandum of Understanding for the company. Vendors are also required to
provide the Collier County Procurement Services Division an executed affidavit certifying they shall
comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the
executed affidavit the bidder’s / vendor’s proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases
not covered under the “Exceptions to the program” clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to
familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully
responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
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Attachment 1: Vendor’s Non-Response Statement
The sole intent of the Collier County Procurement Services Division is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective
Vendors not wishing to respond to this solicitation.
If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below
and return this form via email or fax, noted on the cover page, or mail Collier County Government,
Procurement Services Division, 3327 Tamiami Trail E, Naples, FL 34112.
We are not responding to this RFP for the following reason(s):
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Other reason(s):__________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
________________________________________________________
Email:
________________________________________________________
Representative Signature:
________________________________________________________
Representative Name:
_______________________________________ Date ____________
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Attachment 2: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated
and return with your Proposal. Vendor should check off each of the following items as the necessary
action is completed:
The Proposal has been signed.
All applicable forms (including granting agency forms) have been signed and included, along with
licenses to complete the requirements of the project.
Copy of Internet certification that the Vendor is not on the Federal Excluded Parties List System at:
www.sam.gov, and select SEARCH.
The mailing envelope has been addressed to:
Collier County Government
Procurement Services Division
3327 Tamiami Trail E
Naples FL 34112
Attn: Adam Northrup, Procurement Strategist
The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
If submitting a manual proposal, include any addenda (initialed and dated noting
understanding and receipt). If submitting bid electronically, bidder will need to download all
related documents on www.colliergov.net/bid. The system will date and time stamp when
the addendum files were downloaded.
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET.
Name of Firm:
________________________________________________________
Address:
________________________________________________________
City, State, Zip:
________________________________________________________
Telephone:
_____________________________ Email: ____________________
Representative Signature:
________________________________________________________
Representative Name: _____________________________________ Date ______________
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Attachment 3: Conflict of Interest Affidavit
The Consultant certifies that, to the best of its knowledge and belief, the past and current work on any Collier County
project affiliated with: Biological Monitoring does not pose an organizational conflict as described by one of the three
categories below:
Biased ground rules – The firm has not set the “ground rules” for affiliated past or current Collier County project
identified above (e.g., writing a procurement’s statement of work, specifications, or performing systems engineering
and technical direction for the procurement) which appears to skew the competition in favor of my firm.
Impaired objectivity – The firm has not performed work on an affiliated past or current Collier County project
identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the
contractor’s ability to render impartial advice to the government.
Unequal access to information – The firm has not had access to nonpublic information as part of its performance
of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair
competitive advantage in current or future solicitations and contracts.
In addition to this signed affidavit, the contractor / consultant must provide the following:
1. All documents produced as a result of the work completed in the past or currently being worked on for the
above mentioned project; and,
2. Indicate if the information produced was obtained as a matter of public record (in the “sunshine”) or through
non-public (not in the “sunshine”) conversation (s), meeting(s), document(s) and/or other means.
Failure to disclose all material or having an organizational conflict in one or more of the three categories above be
identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s).
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of
their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial,
contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and
does not pose an organizational conflict.
Firm: ____________________________________________________________________________
Signature and Date:________________________________________________________________
Print Name: _______________________________________________________________________
Title of Signatory: __________________________________________________________________
State of________________________________ County of _________________________________
SUBSCRIBED AND SWORN to before me this ____________ day of _____________, 20________,
by _______________________________________________, who is personally known to me to be
the ________________________________________ for the Firm, OR who produced the following
identification ________________________________________.
___________________________________________________ _____________________________
Notary Public Commission Expiration
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Attachment 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: Solicitation 16-6650 – 2016-2017 Hard Bottom Monitoring
Dear Commissioners:
The undersigned, as Contractor declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Contractor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Consultant states that the proposal is based upon the
proposal documents listed by the above referenced CCNA Solicitation. Further, the contractor agrees
that if awarded a contract for these services, the contractor will not be eligible to compete, submit a
proposal, be awarded, or perform as a sub- contractor for any future biological monitoring
associated with work that is a result of this awarded contract.
(Proposal Continued on Next Page)
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PROPOSAL CONTINUED
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________, 200__ in the County of
_______________, in the State of _____________.
Firm’s Legal Name:
Firm’s Dun and Bradstreet
Number (DUNS)
(Found at www.dnb.com)
CCR # or CAGE Code
Florida Certificate of Authority
Document Number
(http://www.sunbiz.org)
Federal Tax Identification
Number
Address:
City, State, Zip Code:
Telephone: _______________________________ FAX __________________________
Signature by:
(Typed and written)
Title:
Additional Contact Information
Send payments to:
(required if different from above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX: Email _______________________________
Office servicing Collier County
to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
_________________________________ Email _________________________________
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Attachment 5: Immigration Law Affidavit Certification
Solicitation # and Title : 16-6650 – 2016-2017 Hard Bottom Monitoring
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to
enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor /
Bidder’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)
of the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of
the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with
E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor’s / Bidder’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of ________________,
20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Attachment 6: Vendor Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (includin g
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ________________________________________________________________________________
(as shown on income tax return)
Business Name ________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City ______________________________________________
State ______________________________________ Zip_______________________________________________
Telephone __________________ FAX ______________________ Email _________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip______________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature ___________________________________________________________
Date _________________________________
Title _______________________________________________________________
Phone Number ________________________
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Attachment 7: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. Employer’s Liability
$1,000,000 single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability
4. Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys’ fees and
paralegals’ fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement.
4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ 1,000,000 Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ 1,000,000 Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $1,000,000 per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
Project Professional Liability $__________ Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
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16-6650 – 2016-2017 Hard Bottom Monitoring
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Employee Dishonesty / Crime $__________ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to
meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance
provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all
work performed on behalf of Collier County.
11. Thirty (30) Days Cancellation Notice required.
RLC 5/5/2016
Vendor’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required
within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Vendor Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance Agency
_________________________________________________________________________
Agent Name _______________________________________ Telephone Number _________________
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16-6650 – 2016-2017 Hard Bottom Monitoring
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Attachment 8: Reference Questionnaire
Solicitation:
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name:
(Evaluator completing reference questionnaire)
Company:
(Evaluator’s Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used
in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as
a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the
best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the
firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again).
If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will
be scored “0.”
Project Description: ___________________________
Completion Date: _____________________________
Project Budget: _______________________________
Project Number of Days: _______________________
Change Orders - Dollars Added : _________________
Change Orders - Days Added: __________________
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents, final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: _______________________________________ By _______________
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Packet Pg. 76 Attachment: 16-6650 - RFP Hardbottom Monitoring 061516 (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom
Summary of Proposers
RFP #: 16-6650
Title: Hard Bottom Monitoring
Solicitation Post Date:
Due Date: 7/06/2016
Email Notices Sent: 1648
Solicitations Downloaded: 47
Proposers City State Master
Copy
# of
Copies
CB&I Coastal Planning and Engineering Boca Raton FL 1 6
Opened By:Adam Northrup
Witnessed by:Evelyn Colon
Date:7/6/2016
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Packet Pg. 77 Attachment: 16-6650 - Proposers (1773 : Reject the sole response received to RFP #16-6650 for Hardbottom Monitoring)