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CSC Backup 11/02/1990 Children ' s Services Council of Collier County Backup Documents November 2 , 1990 1111 COLLIER COUNTY KENNETH B. CUYLER COLLIER COUNTY ATTORNEY 33. amlaml Trail East Dennis P. Cronin Naples, Florida 33962-4978 Mark G. Lawson Telephone: (813) 774-8400 Ramiro Manalich FAX: (813) 774-0225 Marjorie M. Student David C.Weigel Brenda C. Wilson Richard Yovanovich October 8, 1990 Paul Pinson Children's Services Council C/O Naples Alliance For Children P.O. Box 708 Naples, Florida 33939 Re: Amendment to Children's Services Ordinance Dear Paul: Attached, for your information, is a copy of the proposed ordinance amending the Children's Services Ordinance. You will note that the only change proposed is to reserve to the Board the decision of selection of a commissioner as a member of the Children's Services Council. This ordinance has been advertised for public hearing before the Board of Collier County Commissioners on October 23, 1990. Should you have any questions regarding this matter, please do not hesitate to contact me. Sincerely, renda C. Wilson Assistant County Attorney bow/ow/4696 cc: Kenneth B. Cuyler, County Attorney C aid ORDINANCE NO. 90- AN ORDINANCE AMENDTNG 'filE CHILDREN'S SERVICES COUNCIL ORDINANCE, COLLIER COUNTY ORDINANCE NO. 90-64, fly REVISING SECTION FOUR TO PROVIDE FOR SELEC'T'ION BY BOARD; PROVIDING FOR ('o NI 1,I C'I' ANI) SEVERABILITY; AND 1'RUVlD1NU I'OR AN P11'1''ISC'1'1VIS DATE. 41;) WHEREAS, it was the Intent of the Board of County Commissioners to make the selection of a commissioner. 1or appointment to the Children's Services Board by majority vole of the Board of County Commissioners; and WHEREAS, the language of tho Ordinance 90-64 doers not clearly reflect this intent. NOW, THEREFORE, BE I'I' ORUAINEI) BY '1'IlE IIOARI) OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: SECTION ONE: Section Four of the Children's Services Council Ordinance, Collier County Ordinance No. 90-64, entitled Membership, shall bo amended as follows: SECTION FOUR. MEMBERSHIP The Children's Services Council of Collier County shall consist of ten members, including the Superintendent of Schools, a local School Board member (as selected by the School Board) , the District Administrator from the Florida Department of Health and Rehabilitative Services or his designee, a member of the Board of County Commissioners (as selected by the ® ehairman--ef-the Board of County Commissioners) , and the judge assigned to juvenile cases who shall sit as n voting member of the Council, except that said judge shall not vote or participate in the setting of ad valorem taxes under this Ordinance. In the event there is more than one judge assigned to juvenile cases in Collier County, the chief judge of the circuit shall designate one of said judges to serve on the Council. The other five members of the Council shall be appointed by the Governor and shall serve for terms of four (4) years each. After soliciting recommendations from the public, the Board of County Comminnionern shall submit to the Governor the names of at least three persons for each position among the five members to be appointed by the Governor, and the Governor shall appoint members to the Council from the candidates nominated by the Board of County Commissioners. All members appointed by the Governor shall have been rosidonta of the county for the previous 24-month period. Such members so appointed 1 Words underlined are added; words atraek-threagh are deleted. shall serve for terms of four years each, except that the length of the terms of the initial appointees shall be adjusted to stagger the terms. If any of the members of the Council required to be appointed 41100 by the Governor under the provisions of this Ordinance shall resign, die, or be removed from office, the vacancy thereby created shall as soon as practicable, be filled by the Governor, and such appointment to fill a vacancy shall be for the unexpired term of the person who resigns, dies, or is removed from office. SECTION TWO: Conflict and Severability. In the event this Ordinance conflicts with any other ordinance of Collier County or other applicable law, the more restrictive shall apply. If any phrase or portion of the ordinance is held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. SECTION THREE: EFFECTIVE DATE. This Ordinance shall take effect upon receipt of notice from the Secretary of State that this Ordinance has been filed with the Secretary of State. PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County, Florida, this day of , 1990. ATTEST: BOARD OF COUNTY COMMISSIONERS JAMES C. GILES, Clerk COLLIER COUNTY, FLORIDA By: MAX A HASSE, JR., Chairman Approved as to form and legal sufficiency: 1Pla31k1f\ nda C. Wi non Assistant County Attorney 2 Words underline4 are added; words strnek-through are deleted. C COLLIER COUNTY COURTHOUSE COMPLEX r\0•UNAPLES, FLORIDA 33962-4977 ANNE GOODNIGHT RICHARD S.SHANAHAN MAX A. HASSE.JR. COMMISSIONER COMMISSIONER COMMISSIONER BURT L.SAUNDERS MICHAEL J.VOLPE JAMES C.GILES COMMISSIONER COMMISSIONER CLERK October 30, 1990 Children's Services Council Attn. : Bea Harper P.O. Box 708 Naples, Florida 33939 Dear Mrs. Harper: In regards to the agenda of the last Children's Service's Council meeting, I would like to recommend the following items be approved: 1) Approval of the by-laws as discussed at the meeting. 2) Approval of the Needs Assessment/RFP. 3) Approval of the budget and personnel issues as discussed, 4:) specifically, my support for Paul Pinson as President of the Council, as well as Chief Executive Officer. 4) Finally, my full support for the Council to move forward with it's plans for the January and February community events. Thank you for taking the time to consider these recommendations. Ver ruly yours,/ / , 1 ZG4G is ar• S. lanahan Commissioner, District 1 RSS:sb C ♦ F, C '� ooard o '6'o�rzt� ' COLLIER COUNTY COURTHOUSE COMPLEX OUNC'L NAPLES. FLORIDA 33962-4977 ANNE GOODNIGHT RICHARD S.SHANAHAN MAX A. HASSE.JR. COMMISSIONER COMMISSIONER COMMISSIONER BURT L.SAUNDERS MICHAEL J.VOLPE JAMES C. GILES COMMISSIONER COMMISSIONER CLERK November 1, 1990 Mrs. Bea Harper Naples Alliance for Children Box 708 Naples, Florida 33939 Dear Bea: Enclosed please find a check in the amount of $415. 00 as a donation to the Naples Alliance for Children. This contribution is a result of my refund of a campaign contribution. If I can be of assistance to you in the future, please do not hesitate to contact me. Ver truly yours, :urt L. Saunders Commissioner, District 4 BLS:sf Enclosure • BY-LAWS THE CHILDREN'S SERVICES COUNCIL OF COLLIER COUNTY, FLORIDA Final Draft PREAMBLE AND STATEMENT OF MISSION The Children's Services Council of Collier County, Florida, hereinafter referred to as the "Council" , was established pursuant to Section 125.901, Florida Statutes (1990) , and Collier County Ordinance 90-64. The mission of the Council is to deliver a comprehensive plan to provide needed services that enhance the quality of life for the children of Collier County with special emphasis on prevention and early intervention. The mission is to stimulate, coordinate and fund comprehensive quality services in an integrated, cooperative spirit with the family and community. ARTICLE I - MEMBERSHIP The Council shall be made up of ten (10) members including the Superintendent of Schools for Collier County, a Member of the District School Board of Collier County (as selected by said Board) , a Member of the County Commission of Collier County (as selected by said Commission) , the District VIII Administrator of the Florida Department of Health and Rehabilitative Services, a Circuit Court Judge sitting in Collier County who is charged with Juvenile cases, and five (5) members of the public selected by the Governor in the manner set forth in Section 125.901, Florida Statutes. Said Membership shall constitute the Board of Directors of the Children's Services Council of Collier County, Florida, and the said Board shall be responsible for establishing the general policies and direction of the Council. ARTICLE II - TERM OF OFFICE Those members of the Council who have been appointed by the Governor of the State of Florida shall serve staggered terms of four (4) years, with the exception of those members who are initially appointed by the Governor, who shall serve staggered terms as set forth in the member's individual certificate of appointment. The Superintendent of Schools shall serve continuously or until such time as the expiration of his or her superintendency. The District VIII Administrator of the Florida Department of Health and Rehabilitative Services shall serve a continuous term for so long as he or she may occupy the position. The Circuit Judge shall likewise serve a continuous term so long as he or she may remain in office and be the primary judge for juvenile matters within Collier County. -1- ARTICLE III - MEETINGS 1. Annual Meeting. There shall be an annual meeting of the Council which shall occur on the first Friday of October. The Council shall elect its Chairperson, Vice-Chairperson and Secretary-Treasurer at the annual meeting by majority vote of those members in attendance. 2 . Regular Meetings. Regular meetings of the Council shall be held monthly at a time and place set by the Council. In the event that a regularly scheduled meeting shall fall on a holiday, the Council shall meet at such date and time as selected by the Council. Written notice of regular meetings shall be given to each Member at least ten (10) days prior to each meeting accompanied by a tentative Agenda. Regular meetings may be canceled or rescheduled only by a majority vote of the Council. 3. Special Meetings. Special meetings of the Council may be called: (a) By the Chairperson; or (b) In the Chairperson's absence, by the Vice- Chairperson; or (c) by motion of the Council. Forty-eight (48) hours' notice of a special meeting shall be given to each member of the Council, accompanied by an Agenda specifying the subject(s) of the special meeting. Only the subject(s) appearing on the special agenda may be discussed at that meeting. The date, time and location of a special meeting shall be determined by the Chairman, Vice-Chairman or Council, as appropriate. 4. Emergency Meetings. Emergency meetings of the Council may be called: (a) By the Chairperson; or (b) In the Chairperson's absence, by the Vice- Chairperson; or (c) by motion of the Council. Twenty-four (24) hours' notice of a special meeting shall be given to each member of the Council. If possible, said notice shall be accompanied by an Agenda specifying the subject(s) of the emergency meeting. Only the subject(s) appearing on the emergency agenda may be discussed at that meeting. The date, time and location of a special meeting shall be determined by the Chairman, Vice-Chairman or Council, as appropriate. If, after reasonable diligence, it is impossible to give notice to each member, or, because of the nature -2- of the emergency, it is impossible to permit twenty-four (24) hours to elapse before the meeting, such failure shall not affect the legality of the meeting provided a quorum is present. 5. Rules of Order. "Roberts Rules of Order", modified, shall be the parliamentary authority for all matters of procedure not specifically provided for in these By-Laws at all meetings. ARTICLE IV - QUORUM AND VOTING 1. Quorum. The presence of a majority of all members then serving on the Council shall be necessary at any meeting in order to constitute a quorum to transact business. 2. Voting. Each member shall have one vote which may be exercised only by the member and not by proxy or by designee. Action on matters relating to amendment of these By-Laws, may be taken only by affirmative vote of two-thirds of all members of the Council. Action on any other proposal or matter, other than that set forth in Article IX, Section 1, below, shall require an affirmative vote of a majority of the members present. ARTICLE V - OFFICERS, ELECTIONS AND VACANCIES 1. Officers. The Officers of the Council shall consist of a Chairman, Vice-Chairman and a Secretary-Treasurer. Each officer shall be elected at the Annual Meeting and shall hold office for a term of one (1) year. The Chairman, Vice-Chairman and Secretary- Treasurer shall be members of the Council. No member may hold more 4 than one office at any given time. (A) The Chairman shall: (1) preside at all meetings of the Council; (2) serve as ex-officio member of all Council committees; (3) appoint all ad hoc committees, the terms of which may not exceed the term of the Chairman; (4) sign all checks. (B) The Vice-Chairman shall: (1) preside at all meetings of the Council in the absence of the Chairman; (2) perform such duties as are usually performed by a Vice-Chairman. -3- • (C) The Secretary-Treasurer shall: (1) ensure that Minutes of each meeting are accurately recorded and preserved; (2) ensure proper custody of all Council records; (3) ensure that proper notice is given for all meetings; (4) ensure that Committee reports are maintained; (5) oversee the fiscal affairs of the Council and ensure that such affairs are properly handled; 2 . Elections. Elections of officers shall be by majority vote of the members present at the Annual Meeting or, in the event of a vacancy, at such meeting where the vacancy is filled. 3 . Vacancies. Elections to fill vacancies of any office shall be held as soon as practicable after a vacancy has occurred. Vacancies in Council membership shall be filled as soon as practicable by the appropriate appointing authority in accordance with Section 125.901, Florida Statutes, and Collier County Ordinance No. 90-64 . 4. Compensation. Members of the Council shall receive no compensation for their services, but shall be entitled to receive reimbursement for per diem and traveling expenses consistent with the provisions of Section 112 .061, Florida Statutes. ARTICLE VI - ORDER OF BUSINESS The order of business at all meetings of the Council shall be as follows: I. Invocation. II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes of previous meeting(s) V. Reports of the President VI. Approval of Agenda (as Amended) VII. Old Business VIII. New Business IX. Consent Agenda X. Recognition of Members of the Public who have requested to be placed on the Agenda XI. Correspondence XII. Comments by Council Members XIII. Adjournment -4- ARTICLE VII - COMMITTEES Committee members shall be members of the Council. Community members may be appointed to advisory committees or may serve as advisors to the Council and its committees as deemed appropriate. Standing Committees not provided for in these By-Laws may be established by majority vote of the members of the Council then present. Ad hoc committees may be established by majority vote of the Council. ARTICLE VIII - FINANCE 1. Fiscal Year. The fiscal year of the Council shall commence October 1 and end September 30. 2. Budget. The President of the Council shall submit a proposed annual budget to the Council at a designated meeting which meeting shall be held so as to permit adoption and presentation to the Collier County Board of Commissioners as provided by law. The annual budget shall be adopted by the majority vote of the members of the Council present no later than the September monthly meeting. ARTICLE IR - EXECUTIVE DIRECTOR 1. Selection. There shall be an Executive Director selected by a majority vote of the Council members present who shall be employed by written contract. The President shall serve as the executive officer of the Council, at the pleasure of the Council, and may be terminated at any time subject to the provisions of the terms of said contract by a two-thirds vote of 4 all members of the Council present. 2. Powers and Duties. The President shall: (a) assist the Council in the development of a comprehensive plan setting forth the needs of youth in Collier County; (b) develop and submit a proposed annual budget to the Council in June of each year; (c) recommend to the Council policies and procedures which relate to the evaluation of funding requests, the monitoring of programs funded by the Council, the employment and evaluation of personnel, and such other matters as may be designated by the Council; (d) perform such other administrative duties as may normally be performed by an administrative officer; (e) countersign checks signed by the Chairperson. -5- • ARTICLE X - CONFLICT OF INTEREST Members of the Council will comply with all Florida Statutes relating to "conflicts of interest. " Members of the Council will, prior to voting on a funding issue which involves any program or agency in which they participate as an employee or member of the governing authority, disclose their interest in said program or agency and file a disclosure statement with the Secretary- Treasurer. ARTICLE XI - COUNCIL ATTENDANCE If a member has three consecutive absences without cause from regular council meetings during a fiscal year, or a total of five absences without cause from regular board meetings during a fiscal year, the Chairman, with approval of the Council, shall request the appropriate appointing authority to remove that member and make a new appointment to the Council. ARTICLE XII - AMENDMENTS Amendment of these By-Laws may be proposed by any member. Members of the Council shall receive at least ten (10) days' notice prior to a meeting at which a proposed amendment is to be considered. Amendments shall become effective upon affirmative vote of two-thirds of all members of the Council. APPROVED AND ADOPTED BY THE CHILDREN'S SERVICES COUNCIL OF COLLIER COUNTY. Secretary-Treasurer Date -6- Mission Statement November 20, 1990 The Mission of the Children's Services Council of Collier County is to deliver a comprehensive plan to provide needed services that enhance the quality of life for the children of Collier County, with special emphasis on prevention and early intervention. The mission is to stimulate, coordinate and fund comprehensive quality services in an integrated, cooperative spirit with the family and community.