Resolution 2016-02 RESOLUTION 2016-02
A RESOLUTION OF THE BOARD OF SUPERVISORS OF
THE HERITAGE GREENS COMMUNITY
DEVELOPMENT DISTRICT APPROVING THE BUDGET
FOR FISCAL YEAR 2017 AND SETTING A PUBLIC
HEARING THEREON PURSUANT TO FLORIDA LAW
WHEREAS, the District Manager has heretofore prepared and submitted to the Board a
proposed operating and/or debt service budget for Fiscal Year 2017: a copy of which is attached
hereto,and
WHEREAS, the Board of Supervisors has considered said proposed budget and desires to
set the required public hearing thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD
OF SUPERVISORS OF THE HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT;
1. The budget proposed by the District Manager for Fiscal Year 2017 is hereby
approved as the basis for conducting a public hearing to adopt said budget.
2. A public hearing on said approved budget is hereby declared and set for the
following date, hour and place:
Date: August 15,2016 1
Hour: 6:00 p.m.
Place: Heritage Greens Community Center
2215 Heritage Greens Drive
Naples,Florida
Notice of this public hearing shall be published in the manner prescribed in Florida Law.
Adopted this 23rd day of May,2016.
g
Geoor�ibs
Chairman
Calvin Teague 40)
Secretary
1
i
HERITAGE GREENS
Community Development District
Annual Operating Budget
Fiscal Year 2017
Version 3-Proposed Budget
(Printed on 05/10/16 7:30pm)
Prepared by:
SEVERN
TRENT
SERVICES
•
HERITAGE GREENS
Community Development District
Table of Contents
Page#
OPERATING BUDGET
General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances 1 -2
Budget Narrative 3-7
Exhibit A-Allocation of Fund Balances 8
SUPPORTING BUDGET SCHEDULE
Comparison of Assessment Rates 9
HERITAGE GREENS
Community Development District
Operating Budget
Fiscal Year 2017
HERITAGE GREENS
Community Development District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2017 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2014 FY 2015 FY 2016 APR-16 SEP-16 FY 2016 FY 2017
REVENUES
Interest-Investments $ 498 $ 491 $ 500 $ 453 $ 340 $ 793 $ 500
Interest-Tax Collector - 7 - 7 - 7 -
Special Assmnts-Tax Collector 217,904 242,905 242,903 237,028 5,875 242,903 242,904
Special Assmnts-Discounts (7,919) (8,762) (9,716) (8,889) - (8,889) (9,716)
Other Miscellaneous Revenues 15 400 - 1,040 - 1,040 -
Gate Bar Code/Remotes 1,270 1,250 1,100 995 500 1,495 1,100
TOTAL REVENUES 211,768 236,291 234,787 230,634 6,715 237,349 234,788
EXPENDITURES
Administrative
PIR-Board of Supervisors 5,400 6,200 7,200 3,600 3,000 6,600 7,200
FICA Taxes 413 474 551 275 230 505 551
ProfServ-Engineering - 1,099 1,000 225 500 725 1,000
ProfServ-Legal Services 4,016 4,721 4,000 634 2,000 2,634 4,000
ProfServ-Mgmt Consulting Sery 36,973 38,081 39,223 22,880 16,343 39,223 40,401
ProfServ-Property Appraiser 3,269 3,644 3,644 3,644 - 3,644 3,644
ProfServ-Special Assessment 5,463 5,463 5,463 5,463 - 5,463 5,628
ProfServ-Web Site Development 500 814 650 404 208 612 650
Auditing Services 3,200 3,200 3,200 2,800 100 2,900 3,000
Postage and Freight 1,590 580 1,500 231 250 481 1,500
Insurance-General Liability 7,477 7,557 8,691 7,865 - 7,865 8,652
Printing and Binding 887 1,082 1,000 427 575 1,002 1,000
Legal Advertising 2,635 1,302 1,500 453 1,025 1,478 1,500
Misc-Bank Charges 596 696 800 422 350 772 800
Misc-Assessmnt Collection Cost 2,643 2,864 4,855 4,563 118 4,681 4,855
Office Supplies 79 162 175 - 150 150 175
Annual District Filing Fee 175 175 175 175 - 175 175
Total Administrative 75,316 78,114 83,627 54,061 24,848 78,909 84,731
Public Safety
Contracts-MgmtServices - - - 600 500 1,100 1,200
Contracts-Security Services 46,751 49,117 47,000 27,193 19,868 47,061 47,000
Contracts-Cleaning Services - - 1,920 1,219 1,218 2,437 3,016
Contracts-HVAC - 189 350 - 350 350 350
Contracts-Sheriff 2,295 7,013 - - - - -
Communication-Telephone 1,383 1,731 1,750 1,024 729 1,753 1,750
Electricity-Entrance 1,795 1,937 2,200 1,077 900 1,977 2,200
Utility-Water&Sewer 665 712 700 428 300 728 (00
Lease-Carts 1,500 1,500 1,500 - 1,500 1,500 1,500
R&M-Gate 2,542 138 3,000 587 1,700 2,287 12,000
R&M-Gatehouse 1,432 1,020 2,130 1,919 750 2,669 2,130
Op Supplies-Transmitters 1,030 794 1,200 439 500 939 1,200
Op Supplies-Gatehouse 2,431 613 900 786 250 1,036 900
Cap Outlay-Equipment - - 3,800 - 3,800 3,800 3,000
Total Public Safety 61,824 64,764 66,450 35,272 32,365 67,637 76,946
Annual Operating Budget
Fiscal Year 2017 1
HERITAGE GREENS
Community Development District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2017 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2014 FY 2015 FY 2016 APR-16 SEP-16 FY 2016 FY 2017
Landscape
Contracts-Landscape 16,111 21,276 18,000 9,664 6,903 16,567 18,000
Contracts-Preserve Management - 1,760 2,000 880 880 1,760 1,760
Electricity-Irrigation 1,970 2,046 2,200 1,128 875 2,003 2,200
R&M-Renewal and Replacement - - 1,000 225 650 875 900
R&M-Canals - 1,840 2,600 1,188 2,000 3,188 2,000 I
R&M-Fountain 2,300 1,894 2,700 679 1,737 2,416 2,516
R&M-Grounds - 1,763 3,000 125 2,500 2,625 3,000
R&M-irrigation - 828 1,500 200 250 450 1,500
R&M-Preserves 880 - 100 - 42 42 100
Misc-Special Projects 13,339 1,415 7,000 4,600 2,400 7,000 7,000
Total Landscape 34,600 32,822 40,100 18,689 18,236 36,925 38,976
Road and Street Facilities
Electricity-Streetlighting 10,243 10,446 11,000 6,044 4,325 10,369 10,500
R&M-Drainage 12,473 - 1,500 - 1,500 1,500 1,500 I
R&M-Roads&Alleyways 7,345 800 2,000 - 2,000 2,000 2,000
R&M-Sidewalks 3,000 - 4,000 - 3,000 3,000 3,485
Traffic Signage Rehabilitation 440 - 1,260 1,380 - 1,380 1,400
Reserve-Roadways 8,550 9,400 24,850 - - 15,250
Total Road and Street Facilities 42,051 20,646 44,610 7,424 10,825 18,249 34,135
TOTAL EXPENDITURES 213,791 196,346 234,787 115,446 86,275 201,721 234,788
Excess(deficiency)of revenues
Over(under)expenditures (2,023) 39,945 - 115,188 (79,560) 35,628 -
Net change in fund balance (2,023) 39,945 - 115,188 (79,560) 35,628 -
FUND BALANCE,BEGINNING 158,603 156,580 196,525 196,525 - ' 196,525 232,153
FUND BALANCE,ENDING $ 156,580 $ 196,525 $ 196,525 $ 311,713 $ (79,560) $ 232,153 $ 232,153
Annual Operating Budget
Fiscal Year 2017 2
HERITAGE GREENS
Community Development District General Fund
Budget Narrative
Fiscal Year 2017
REVENUES
Interest Income(Investments)
The District earns interest on the monthly average collected balance for their operating account and money market
account.
Special Assessment-On Roll
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay
for the operating expenditures for the Fiscal Year.
Special Assessment—Discount
Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted
amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments.
Gate Bar Code/Remotes
The District receives amounts for gate remotes that operate the gates of the District.
EXPENDITURES
Administrative
PIR—Board of Supervisors
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per
meeting at which they are in attendance.The amount for the Fiscal Year is based upon all supervisors attending all of
the meetings.
Professional Services-Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for
monthly board meetings when requested,review invoices and other specifically requested assignments.
Professional Services-Legal Services
The District's legal counsel provides general legal services to the District, i.e. attendance and preparation for monthly
meetings,review operating and maintenance contracts,etc.
Professional Services-Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Environmental Services, Inc. Also included are costs for Information Technology charges to process all
of the District's financial activities, i.e. accounts payable, financial statements, budgets, etc., on a main frame
computer owned by Severn Trent in accordance with the management contract and the charge for rentals. The
budgeted amount for the fiscal year is based on the contracted fees outlined in Exhibit "A" of the Management
Agreement,with a 3%proposed increase.
Annual Operating Budget
Fiscal Year 2017
3
HERITAGE GREENS
Community Development District General Fund
Budget Narrative
Fiscal Year 2017
Expenditures—Administrative (Continued)
Professional Services-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the
District boundaries, and the names and addresses of the owners of such property. The District reimburses the
Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,
administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data
processing, postage, and programming. The budget for property appraiser costs was based on 1.5% of gross
assessments.
Professional Services-Special Assessment
The District's Collection Agent will be providing financials services which include the collection of prepaid
assessments, maintenance of District's assessment roll and levying the annual operating and maintenance
assessments.
Professional Services-Web Site Development
The District incurs fees as they relate to the development and ongoing maintenance of its own website.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public
Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement
letter.
Postage and Freight
Mailing of agenda packages,overnight deliveries,correspondence,etc.
Insurance—General Liability
The District's General Liability & Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc.
They specialize in providing insurance coverage to governmental agencies. The budgeted amount allows for a
projected 10%increase in the premium.
Printing and Binding
Printing and Binding agenda packages for board meetings, printing of checks,stationary, envelopes,etc.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings, public hearings, etc in a newspaper
of general circulation.
Miscellaneous—Bank Charges
Bank charges that incurred during the year.
Miscellaneous—Assessment Collection Cost
The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida
Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms,
supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax
Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted,
whichever is greater. The budget for collection costs was based on a maximum of 2%of the anticipated assessment
collections.
Annual Operating Budget
Fiscal Year 2017
4
it
HERITAGE GREENS
Community Development District General Fund
Budget Narrative
Fiscal Year 2017
Expenditures—Administrative (Continued)
Office Supplies
Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects
Annual District Filing Fee
The District is required to pay a$175 annual fee to the Department of Community Affairs.
Expenditures-Public Safety
Contracts—Management Services
The District has contracted with Severn Trent Environmental Services, Inc.to take over the data call box service.
Contracts—Security Services
The District has contracted with Kent Security to have a security officer on duty at the front gate for a set period of
time to check guests coming into the community and to tour the property to check for any problems that may need to
be addressed.
Contracts—Cleaning Services
This includes guardhouse cleaning services.
Contracts—HVAC
To service the air conditioning unit at the guardhouse.
Communication—Telephone
This includes any telephone or fax usage for the guardhouse to allow the security officer to be able to communicate
with management and residents. This also allows the gate system to be operable when there is no security officer
present.
Electricity—Entrance
Electricity usage for the guardhouse. Costs are based on historical expenses incurred with Florida Power & Light
(FPL).
Utilities—Water&Sewer
Any cost associated with the water and sewer used at the guardhouse.
Lease—Carts
The District leases a golf cart for $750 every six months. The guard-on-duty uses it to do community patrol and to
lock and unlock the community center.
R&M—Gates
This represents any repairs or maintenance that may need to be done to the gates.
R&M—Gatehouse
Cost associated with any normal repairs and maintenance of the guardhouse along with the cost incurred with Collier
County Utilities to run the tele-entry system.
Annual Operating Budget
Fiscal Year 2017
5
HERITAGE GREENS
Community Development District General Fund
Budget Narrative
Fiscal Year 2017
Expenditures-Public Safety(Continued)
Op Supplies—Transmitters
Cost associated with supplying transmitters to residents for operation of the gate.
Op Supplies—Gatehouse
This is for costs associated with any supplies purchased for use within the guardhouse.
Capital Outlay—Equipment
This is for any capital items needed to improve security within the District.
Expenditures -Landscape
Contracts—Landscape
The District is responsible for cutting all CDD property which are common areas which includes the entry way and
guardhouse.
Contracts—Preserve Maintenance
The District has contracted with Aquatic Weed Control, Inc for the maintenance of the preserves.Currently treatments
are on a semi-annual basis.
Electricity—Irrigation
Any electricity cost incurred to run the irrigation system as well as the fountain that is owned by the District.
R&M—Renewal and Replacement
This line item includes costs associated with renewing or replacing plant material on CDD property. Additionally,
various repair and maintenance costs incurred as needed.
R&M—Canals
The District is responsible for maintaining the canal banks of high weeds and must cut them several times per year or
be subject to property maintenance code violations.
R&M—Fountains
This is to include any repairs or maintenance that need to be addressed to make sure that the fountains the District is
responsible are in proper working order.The amount budgeted for FY16 reflects last year's expenditures.
R&M—Grounds
This is for the maintenance of mulch and pesticides to all CDD property identified as common areas.
R&M—Irrigation
Cost associated with the maintenance of the irrigation system throughout the District.
R&M—Preserves
The District is responsible for having the preserves treated for invasive plants on an annual basis.
Annual Operating Budget
Fiscal Year 2017
6
HERITAGE GREENS
Community Development District General Fund
Budget Narrative
Fiscal Year 2017
Expenditures—Landscape (Continued)
Miscellaneous—Special Projects
This is a contingency in case the District is to incur costs relating to any special projects that are felt to be needed and
identified by the Board of Supervisors.
Expenditures- Road and Street Facilities
Electricity—Streetlightinq
This is for street lighting usage for District facilities and assets. Costs are based on historical expenses occurred
incurred with Florida Power&Light(FPL).
R&M—Drainage
The District is responsible for making any repairs to the storm drainage infrastructure.
R&M—Roads&Alleyways
This represents miscellaneous repairs of the roads and alleyways of the District.
R&M—Sidewalks
This includes all costs associated with sidewalks within the District. •
Traffic Signage Rehabilitation
This is for any costs that are associated with any roadway signage the District may incur.
Reserves—Roadways
This is for the reserve for the road improvements.
Annual Operating Budget
Fiscal Year 2017
7
HERITAGE GREENS
Community Development District General Fund
Exhibit"A"
Allocation of Fund Balances
AVAILABLE FUNDS
Amount
Beginning Fund Balance-Fiscal Year 2017 232,153
Net Change in Fund Balance-Fiscal Year 2017 -
Reserves-Fiscal Year 2017 Additions 15,250
Total Funds Available(Estimated)-9130117 247,403 I
ALLOCATION OF AVAILABLE FUNDS
Assigned Fund Balance
Operating Reserve-Operating Capital 58,697 11l
Reserves-Drainage 6,000
Reserves-Fountains 5,500
Reserves-Irrigation System 7,500
Reserves-Roads and Sidewalks-Previous years 35,251
Reserves-Roads and Sidewalks-FY16 24,850
Reserves-Roads and Sidewalks-FY17 15,250 75,351
Reserves-Signage 1,000
Reserves-Wall Painting 6,000
Reserves-Wall Replacement 12,786
Total Allocation of Available Funds 172,834
Total Unassigned(undesignated)Cash $ 74,569
Notes
(1)Represents approximately 3 months of operating expenditures
Annual Operating Budget
Fiscal Year 2017 8
HERITAGE GREENS
Community Development District
Supporting Budget Schedule
Fiscal Year 2017
HERITAGE GREENS
Community Development District
Comparison of Assessment Rates
Fiscal Year 2017 vs Fiscal Year 2016
FY 2017 FY2O16
Gross Assessments 242,904 242,903
Assessable Units 527 527
Gross Assessments Per Unit $ 460.92 $ 460.92
Annual Operating Budget
Fiscal Year 2017 9