Agenda 07/26/2016 (In Absentia) Item #11A07/26/2016
EXECUTIVE SUMMARY
Recommendation to approve after-the-fact contracts, attestation statements and budget to reflect
actual award of the Community Care for the Elderly, Alzheimer’s Disease Initiative, and Home
Care for the Elderly grants from Area Agency on Aging for Southwest Florida, Inc. (Net Fiscal
impact $119,524.44).
OBJECTIVE: To provide uninterrupted support services to Collier Services for Seniors’ frail, elderly
clients.
CONSIDERATIONS: Collier County Services for Seniors, managed within the Community and Human
Services (CHS) Division, has provided support services to Collier County’s qualified seniors for over
thirty years through the Community Care for the Elderly (CCE), Alzheimer’s Disease Initiative (ADI),
and Home Care for the Elderly (HCE) grant programs. T hese grants are funded by the Florida
Department of Elder Affairs through the Area Agency on Aging of Southwest Florida, Inc. (Agency).
These grants fund services to seniors and their caregivers, allowing them to remain in their homes and
live with independence and dignity.
On July 8, 2014, the Board approved the current Master Contract for Federal and State Programs (Agenda
item 16D15). The Master Contract provides the Agency’s standard terms and conditions for CCE, ADI
and HCE programs and end on June 30, 2017.
Under this Master Contract, the Agency provided program funding allocation contracts for the current
year, July 1, 2016 through June 30, 2017. To prevent a disruption of service, an estimated budget that
included award amounts, Agency retained amounts, match and co-payment amounts, based upon the
previous year’s allocation, was presented to the Board and approved May 10, 2016 (Agenda item 16D1).
Actual allocations are more than the estimated budget for CCE and ADI awards, local match and co -
payment. The allocation has remained the same for HCE. These contracts shall have an effective date of
July 1, 2016. The following table provides a detailed breakdown of the necessary adjustments to the
awards, local match budgets and co-payment budgets set forth in the proposed contracts:
Program Project Approved
Estimated
Budget
Actual
Awarded
Budget
Award
Difference
Local
Match
Difference*
Community Care for the
Elderly (CCE)
33462 $747,745.00 $802,100.00 $54,355.00 $831.44
Alzheimer’s Disease
Initiative (ADI)
33461 $236,025.00 $312,015.00 $75,990.00
Home Care for the
Elderly (HCE)
33463 $35,894.00 $22,538.00 ($13,356.00)
Total $1,019,664.00 $1,136,653.00 $116,989.00 $831.44
*10% Match is Award divided by .9, multiplied by .1, per grantor requirements, rounded up to nearest
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dollar to ensure compliance with matching requirements. **The estimated HCE Basic Subsidy of
$26,712.00 is to be retained by the grantor agency, and therefore is not included within Collier County’s
budget .
Program
Project
Estimated
Budget
Actual Co-Payment
Budget
Increase /
(Decrease)
CCE Co-Payment Budget 33351 $21,240.00 $26,448.00 $5,208.00
ADI Co-Payment Budget 33352 $9,720.00 $6,216.00 ($3,504.00)
Total $1,704.00
The Agency routinely sends Collier County Services for Seniors contracts which require a few weeks
turnaround time. This time frame makes it impossible to process the documents for Boards approval in
the time requested by the Agency. The contracts for the CCE, ADI and HCE programs are being
presented as “after-the-fact” because Collier County received the grant contracts on June 28, 2016 with an
effective contract date of July 1, 2016. Consequently, pursuant to CMA 5330 and Resolution No. 2010-
122, the County Manager authorized Steve Carnell, Public Services Department Head to sign the
contracts. These contracts are being presented for Board Ratification. County as the Lead Agency is
responsible to respond to seniors needs and manage the spending authority for CCE, ADI, and HCE
program services.
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: Budget amendments are required to recognize the actual grant revenue of
$1,136,653.00 for the SFY CCE, ADI, and HCE grant programs funded by the Florida Department of
Elder Affairs which reflects an increase of $116,989.00 in grant revenue from the estimated budget
previously approved. Budget amendments are also required for the increase of $831.44 in required CCE
local match and for the increased co-payment goals for CCE of $5,208 and ADI decrease of $3,504.
Funding will reside in Human Services Grant Fund 707 Projects 33462 (CCE), 33461 (ADI), 33463
(HCE), 33351 (CCE Co-Pays), and 33352 (ADI Co-Pays).
GROWTH MANAGEMENT: There is no growth management impact from this recommendation.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board action. - JAB
RECOMMENDATIONS: That the Board of County Commissioners approves the “after-the-fact”
contracts and attestation statements with Area Agency on Aging for Southwest Florida, Inc. and authorize
the budget amendments.
Prepared by: Lisa N. Carr, Grants Coordinator, Community and Human Services, Public Services
ATTACHMENT(S)
1. CCE CONTRACT 203.16 (PDF)
2. ADI CONTRACT 203.16 (PDF)
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3. HCE CONTRACT 203.16 (PDF)
4. FEDERAL AND STATE MASTER CONTRACT (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 11.A
Item Summary: Recommendation to approve after-the-fact contracts, attestation
statements and budget to reflect actual award of the Community Care for the Elderly,
Alzheimer’s Disease Initiative, and Home Care for the Elderly grants from Area Agency on
Aging for Southwest Florida, Inc. (Net Fiscal impact $119,524.44).
Meeting Date: 07/26/2016
Prepared by:
Title: Grants Coordinator – Community & Human Services
Name: Lisa Carr
07/25/2016 2:56 PM
Submitted by:
Title: Division Director - Cmnty & Human Svc – Public Services Department
Name: Kimberley Grant
07/25/2016 2:56 PM
Approved By:
Review:
Community & Human Services Kristi Sonntag Level 1 Sim. Reviewer 1-8 Completed 07/25/2016 3:13 PM
Community & Human Services Dora Carrillo Level 1 Sim. Reviewer 1-8 Completed 07/25/2016 3:14 PM
Public Services Department Hailey Margarita Alonso Level 1 Division Reviewer Completed 07/25/2016 4:01 PM
Community & Human Services Maggie Lopez Level 1 Sim. Reviewer 1-8 Completed 07/25/2016 4:21 PM
Public Services Department Kimberley Grant Level 1 Sim. Reviewer 1-8 Completed 07/25/2016 6:14 PM
Public Services Department Hailey Margarita Alonso Level 1 Sim. Reviewer 1-8 Skipped 07/26/2016 8:56 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 07/26/2016 8:58 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 07/26/2016 9:11 AM
Grants Erica Robinson Level 2 Grants Review Completed 07/26/2016 12:00 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 07/26/2016 12:11 PM
Budget and Management Office Mark Isackson Level 3 OMB 1st Reviewer 1-4 Completed 07/26/2016 1:40 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/26/2016 2:40 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 07/26/2016 4:18 PM
Board of County Commissioners MaryJo Brock Meeting Pending 07/26/2016 12:00 AM
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