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Agenda 06/08/2016 PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, JUNE 8, 2016 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT ? PM ON JUNE 8 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 5/4/16 Regular Session meeting minutes 5. Audience comments 6. Dune swale (20 minutes) 7. Sidewalk connections and lighting from Waterside Shops to Artis-Naples (10 minutes) 8. US 41 berm security and enhancements (30 minutes) 9. Administrator's report (20 minutes) a. `Renewal of Dorrill Management Group annual contract b. Clam Pass dredging project closing c. Phase 2 community signage and decorative posts refurbishment d. May financial report 10. Committee reports (20 minutes) a. Ad-Hoc Cost Saving Strategies b. Clam Bay c. Landscape & Safety d. Water Management * Recommendation to restock blue tilapia in Ridgewood Park island and Community Center lakes 11. Chairman's report 12. Old business 13. New business 14. Adjournment *indicates action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICAN BAYSERVICESDIVISION.NET. 6/1/2016 2:06:09 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MAY 4,2016 The Pelican Bay Services Division Board met on Wednesday,May 4, 2016, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Bohdan Hirniak Ken Dawson, Chairman Susan O'Brien Scott Streckenbein,Vice-Chairman Peggy Pinterich Joe Chicurel Mike Shepherd Tom Cravens Dave Trecker Jacob Damouni (absent) Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill,Administrator Lisa Jacob,Associate Project Manager Marion Bolick, Operations Manager (absent) Barbara Shea,Recording Secretary Also Present Tim Corcoran, Pelican Bay Foundation Robert Naegele, PB Property Owners Assoc. Dave Doern, Pelican Bay Foundation Brandon Reed, County Legislative Affairs Jim Hoppensteadt,Pelican Bay Foundation APPROVED AGENDA(AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 4/6/16 Regular Session meeting minutes 5. Audience comments 6. *Approval of the proposed FY17 budget (30 minutes) 7. Correspondence received from the PBPOA on the street lighting project (20 minutes) 8. PBSD Board summer schedule (10 minutes) 9. Administrator's report (15 minutes) a. Clam Pass dredging update b. PBSD Board meeting schedule c. April financial report 10. Committee reports (20 minutes) a. Budget b. Clam Bay c. Landscape& Safety d. Water Management e. Beach Renourishment (add-on) 11. Chair's report (10 minutes) a. Chair's procedures for final Board agendas 12. Old business 13.New business 14. Adjournment 1 Pelican Bay Services Division Board Regular Session May 4,2016 ROLL CALL Mr. Damouni was absent and a quorum was established AGENDA APPROVAL Mr. Streckenbein motioned, Mr. Cravens seconded to approve the agenda as amended, adding Item #10e. The motion carried unanimously. APPROVAL OF 04/06/16 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 04/06/16 regular session meeting minutes as amended. The motion carried 9-1,with Dr. Chicurel dissenting. AUDIENCE COMMENTS Mr. Henry Bachman commented on landscape easements and services provided by the PBSD to the Foundation. Dr. Ted Raia requested information on the drainage problem in Bay Colony. APPROVAL OF THE PROPOSED FY17 BUDGET Mr. Streckenbein recapped the FY17 budget committee discussions, resulting in the proposed assessment of$587.83 per ERU, or a$79 increase over the current year's assessment. He emphasized the community's goal of maintaining Pelican Bay as a premier community and reiterated that"playing catch up"was the major reason for the proposed budget increase. He stated that the newly created Cost Saving Strategies Ad Hoc Committee will explore alternative labor models and other areas of cost savings which will ultimately be reviewed by the Board and may be included in the FY18 budget, or implemented at an earlier date. Dr. Trecker expressed his support for the proposed budget, providing that the level of increase did not continue in future years. He stated that residents should be aware that approximately $640,000- $990,000 of the current budget is for landscaping for private entities including the Foundation. Ms. O'Brien expressed her opposition to the proposed budget. She stated that the overall budget increase from FY15 to FY17 is 37.7%; the increase in landscaping staff for this time period is 41%. Mr. Dawson expressed his support for the proposed budget, citing serious landscaping maintenance deficiencies in the community which need to be improved and/or corrected. Dr. Chicurel expressed his support for the proposed budget, citing the need for"catch up" for 8-10 years of no budget increases. He stated that the community wants a beautiful safe community and that beautification in our ordinance includes the Foundation. Mr. Henry Bachman expressed his opposition to including funds in the budget for the benefit of private entities as well as forming a committee to explore possible cost saving measures which would result in excessive time to implement such measures. Mr. Robert Naegele expressed his support for the direction of the PBSD Board in the budget process, including the formation of the Cost Saving Strategies Ad Hoc Committee. Dr. Ted Raia expressed his agreement with comments by Mr. Dawson and Dr. Chicurel and his belief that the PBSD's landscape maintenance of Foundation property is the cheapest delivery of service. 2 Pelican Bay Services Division Board Regular Session May 4,2016 Mr. Cravens motioned,Dr. Trecker seconded to approve the proposed FY17 budget. The motion carried 9-1,with Ms. O'Brien dissenting. CORRESPONDENCE RECEIVED FROM THE PBPOA ON THE STREET LIGHTING PROJECT Mr. Robert Naegele recanted the letter sent from the PBPOA to the PBSD concerning the PBSD street lighting project. Mr. Cravens suggested that the PBSD hold a"street lighting workshop"for residents in November/December to (1)provide information learned from the consultant hired to review Pelican Bay street lighting, (2)provide costs for different possible upgrades, and(3)obtain community feedback on this issue. Dr. Chicurel reported that the consultant will be attending the next Landscape& Safety Committee meeting and available for questions by residents. Mr. Henry Bachman supported Mr. Cravens' suggestion. PBSD BOARD SUMMER SCHEDULE After Ms. Shea read the results of the survey of Board members regarding availability to attend a June 8 Board meeting,Mr. Dawson confirmed that the next Board meeting would be held on June 8. The August Board meeting was cancelled by consensus of the Board members. ADMINISTRATOR'S REPORT CLAM PASS DREDGING UPDATE Mr. Dorrill reported on the success of the Clam Bay dredging project which is substantially complete. Remaining tasks include final grading, surveying and demobilization,which are expected to be completed by May 9. He stated that the success of this project has provided Pelican Bay with good credibility to be the steward of Clam Bay now and in the future. Ms. Linda Roth commented on the support for this dredging project by the entire community. She commented on the FWC's review of manatee protection zones in Collier County and requested photos of manatees in Clam Bay be forwarded to the FWC. APRIL FINANCIAL REPORT Mr. Cravens motioned,Mr. Streckenbein seconded to accept the April financial report. The motion carried unanimously. COMMITTEE REPORTS BUDGET Mr. Streckenbein had no additional comments;the budget was sufficiently covered under item#6. CLAM BAY Ms. O'Brien provided a Clam Bay update. She provided an exhibit by Earth Tech which shows the hand-dug channels overlain on the infrared aerial map. This document was added to the record. She reported that recent monthly reports show improvement in phosphorus and nitrogen levels. 3 Pelican Bay Services Division Board Regular Session May 4, 2016 LANDSCAPE & SAFETY Dr. Chicurel reported that the Landscape& Safety Committee did not meet in April. He gave a summary of items to be discussed by this committee in the coming months,to include (1) area by area committee member review of Pelican Bay landscape&hardscape, (2) landscaping needs/maintenance of the 41 berm to improve security and noise levels, (3) Oakmont Lake path safety issues, (4) sharrows showing wear&tear, and(5)the street lighting project. Dr. Chicurel reported on the warnings and citations issued by the CCSO for March. Mr. Dorrill reported on his meeting with staff of the Covenant Presbyterian Church regarding development of a proposal for a future commercial car carrier drop-off on the southwest corner of their property. The Church was amenable to the idea providing that an indemnification agreement is signed. The goal for implementation is the fall season of 2016. WATER MANAGEMENT Mr. Cravens reported that the Water Management Committee did not meet in April. BEACH RENOURISHMENT Dr. Trecker reported that the Board of County Commissioners approved the county FY16 beach renourishment project;the PBSD will be able to piggyback this project. The project will begin after turtle nesting season which is estimated to be sometime in November 2016. CHAIRMAN'S REPORT CHAIR'S PROCEDURES FOR FINAL BOARD AGENDAS Mr. Dawson provided definitions of what a meeting agenda is. He urged Board members to not add items and/or documents to the Board agenda subsequent to the agenda being advertised to the public and agenda packets being distributed to Board members. He urged Board members to submit all agenda items and backup documents to the PBSD office by the Friday before the Board meeting. Mr. Dawson stated that his goal is to provide availability of due diligence of all agenda items and backup documents to Board members and the public. Ms. Linda Roth commented that Florida Sunshine Laws do not require public notice of meeting agendas. She urged maximum transparency of the PBSD. OLD BUSINESS None NEW BUSINESS None ADJOURNMENT IThe meeting was adjourned at 2:40 p.m. Ken Dawson, Chairman Minutes approved [ ] as presented OR [ ] as amended ON [ ] date 4 June 8,2016 Pelican Bay Services Division Board Meeting Agenda Item 9a. Page 1 of 2 ier County Administrative Services Department Procurement Services Division April 15,2016 • Mr.William N. Dorrill Dorill Management Group, Inc. 5672 Strannd Ct. Suite 1 Naples, FL 34110 FAX:592-9115 Email:neil©drngfl.com RE: Contract Renewal for#14-6230"Management Services for Pelican Bay Services Division" Dear Mr.Dorrill: Collier County would like to renew the above agreement under the same terms and conditions for one(1)additional year in accordance with the renewal clause in the agreement.This renewal is contingent upon Project Manager approval. If you are agreeable please indicate your intentions by providing the information a requested below: C P=1-. � 0,Ch++�tz I am agreeable to renewing the ove referenced contract under the same terms,conditions,an racing as the existing contract. The following attached documentation must be provided with response. I am not agreeable to renewal of this contract. By signature this contract will be in effect from July 1,2016 until July 30,2017. Please take a moment to review the Collier County Online Bidding System and refresh your business profile information. Log into the County's site at: htto://bid.collieroov.netfbid/,select My Profile and My Commodities,and review information and commodities to ensure they accurately reflect your business. �c,t Procurement Services I:Won•3327TamiamiTrail East•Naples,Florida 34112-4901•239-252.407•amm_coliergov.netiprocurementservices June 8,2016 Pelican Bay Services DivisionBoard IMeeting AgendaPage 2 of 2 Page 2 of 2 • RE: Contract Renewal for#14-6230"Management Services for Pelican Bay Services Division" Please return this letter to the Purchasing Department with your response at your earliest convenience. If you have any questions you may contact Lissett De La Rosa at 239-252-6020, email lissettdelarosacollierqov.net or FAX 239-252-2860. Respectfully, . ne Markiewicz (11664- Director Els Director—Procurement Services i. , ..Acceptance of,Cpntrract Renewal - Name of Company IOW Company Signature i arta Print Name I c brei �t Signature Date Updated Contact Information (In order to Make sure our contact information is current.) Contact Name t Telephone Number FAX Number Email Address Address C: Mary McCarthy, Pelican Bay Services June 8, 2016 PBSD Board Meeting Item 9c. Phase 2 community signage and decorative posts refurbishment Page 1 of 1 Phase 2 Signage and Decorative Post Refurbishment(17 signs) This is a request for a lump sum quote to *remove one (1) and refurbish and re-install sixteen (16)existing Pelican Bay decorative cast aluminum sign posts, furnish and/or replace existing street name sign inserts to match new Pelican Bay style street name sign inserts, and replace regulatory traffic signs. Contractor is to fabricate the new street name sign inserts to match the new style which includes both capital and lowercase lettering. PBSD will provide contractor with five(5)"Stop,"five (5)"Keep right," six(6)"Speed limit 30,"and other regulatory traffic inserts as needed. Each numbered location is indicated on the attached map Hammock Oak Dr(6 signs) (1) Hammock Oak Dr at L'Ambiance Cir (2) *Remove sign post at Hammock Oak Dr and Vanderbilt Beach Rd, fill-in hole, and repair area to match existing landscaping (3) Keep right (4) Keep right (5) Speed limit 30 . (6) Speed limit 30 30 North Pointe Dr(7 signs) (7) Keep right (8) Speed limit 30 (9) Speed limit 30 (10) Speed limit 30 (11) Speed limit 30 (12) Keep right (13) Keep right Green Tree Dr(4 signs) Stop signs exist at the following locations. At each location add two street name sign paddles, add street name inserts, replace regulatory traffic inserts, and refurbish existing posts. If existing post cannot be used,please indicate which location(s). (14) Green Tree Dr at Katemore Ln (15) Green Tree Dr at Annemore Ln (16) Green Tree Dr at Lismore Ln (17) Green Tree Dr at Ardmore Ln Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-May 31, 2016 Operating Fund 109-FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 1,788,984.28 Interest Receivable - Improvements,Vehicles& Equipment 839,973.99 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 2,628,958.27 Total Assets $ 2,628,958.27 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 35,023.36 Accrued Wages Payable - Goods Received/Inventory Recv'd 27,728.03 Total Liabilities $ 62,751.39 Fund Balance Fund Balance-unreserved $ 758,926.40 Excess Revenues (Expenditures) 1,807,280.48 Total Fund Balance $ 2,566,206.88 Total Liabilities and Fund Balance $ 2,628,958.27 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-May 31,2016 Operating Fund 109-FY 2016 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 525,300.00 $ 525,300.00 $ 525,300.00 $ - Special Assessment-Water Management Admin 881,000.00 810,520.00 815,335.25 4,815.25 Special Assessment-Right of Way Beautification 2,459,700.00 2,385,909.00 2,393,365.65 7,456.65 Plan Review Fees - - - - Miscellaneous(Surplus Sales,Ins.Refunds) - - 34,582.60 34,582.60 Revenue Reserve(est.5%) (167,200.00) - - - Interest 4,000.00 2,666.67 6,102.26 3,435.59 Total Operating Revenues $ 3,702,800.00 $ 3,724,395.67 $ 3,774,685.76 $ 50,290.09 Operating Expenditures: Water Management Administration Payroll Expense $ 75,100.00 $ 52,400.00 $ 48,590.47 $ 3,809.53 Emergency Maintenace and Repairs 8,800.00 - - - IT Direct Capital 700.00 525.00 525.00 - IT Office Automation/Billing Hr. 4,100.00 2,952.00 2,925.00 27.00 Indirect Cost Reimbursement 66,500.00 66,500.00 66,500.00 - Inter Payment/Mnt.Site Ins. Assessment 14,200.00 10,700.00 10,650.00 50.00 Other Contractural Services 49,000.00 32,700.00 33,548.42 (848.42) Telephone 5,200.00 3,000.00 1,857.17 1,142.83 Postage and Freight 1,200.00 200.00 165.00 35.00 Rent Buildings and Equipment 13,500.00 10,100.00 9,391.91 708.09 Insurance-General 900.00 700.00 675.00 25.00 Printing,Binding and Copying 1,800.00 200.00 75.00 125.00 Clerk's Recording Fees 1,000.00 500.00 455.00 45.00 Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 1,500.00 1,000.00 1,027.48 (27.48) Training and Education(Tuition Reimb.) 2,000.00 800.00 792.67 7.33 Total Water Management Admin Operating $ 246,500.00 $ 182,277.00 $ 177,178.12 $ 5,098.88 Water Management Field Operations Payroll Expense $ 142,100.00 $ 88,200.00 $ 86,972.62 $ 1,227.38 Engineering Fees 60,000.00 30,000.00 27,888.00 2,112.00 Flood Control Berm and Swale Mntc. 18,000.00 12,000.00 10,185.00 1,815.00 Flood Control Replanting Littorals 8,500.00 1,400.00 750.00 650.00 Flood Control Water Quality Testing Supplies 1,500.00 400.00 8.43 391.57 Interdepartmental Payment(Water Quality Lab) 18,700.00 12,500.00 13,144.52 (644.52) Plan Review Charges 1,500.00 - - - Other Contractural Services 1,000.00 1,000.00 2,980.53 (1,980.53) Temporary Labor 70,000.00 45,000.00 42,535.36 2,464.64 Cell Phones 500.00 300.00 782.18 (482.18) Trash and Garbage 5,300.00 3,300.00 2,676.88 623.12 Motor Pool Rental Charge 200.00 - - - Insurance-General 2,500.00 1,875.00 1,875.00 - Insurance-Auto 1,000.00 750.00 750.00 - Building Repairs&Mntc. 500.00 150.00 122.17 27.83 Fleet Maintenance and Parts 18,000.00 10,500.00 7,109.07 3,390.93 Fuel and Lubricants 2,400.00 1,400.00 694.14 705.86 Tree Triming 100,000.00 45,000.00 42,672.00 2,328.00 Clothing and Uniforms 1,100.00 900.00 868.70 31.30 Page 1 of 3 Personal Safety Equipment 800.00 400.00 323.01 76.99 Fertilizer and Herbicides 100,600.00 72,100.00 63,655.31 8,444.69 Other Repairs and Maintenance 1,500.00 500.00 323.35 176.65 Other Operating Supplies and Equipment 2,500.00 1,700.00 1,528.07 171.93 Total Water Management Field Operating $ 558,200.00 $ 329,375.00 $ 307,844.34 $ 21,530.66 Right of Way Beautification-Administration Payroll Expense $ 77,100.00 $ 51,400.00 $ 48,354.76 $ 3,045.24 Emergency Repairs and Maintenance 7,400.00 - - - IT Capital 300.00 225.00 225.00 - Office Automation 8,100.00 6,075.00 6,075.00 - Other Contractural Services 49,900.00 33,300.00 32,010.93 1,289.07 Telephone 5,200.00 3,500.00 1,866.18 1,633.82 Postage 2,000.00 300.00 170.00 130.00 Rent Buildings/Equipment/Storage 14,700.00 11,000.00 10,008.61 991.39 Insurance-General 500.00 375.00 375.00 - Printing,Binding and Copying 2,300.00 200.00 100.00 100.00 Clerk's Recording 1,200.00 600.00 456.00 144.00 Legal Advertising 1,200.00 100.00 71.40 28.60 Office Supplies General 2,000.00 1,300.00 740.98 559.02 Training and Education(Tuition Reimb.) 2,200.00 1,300.00 1,131.00 169.00 Total Right of Way Beautification Admin Operating $ 174,100.00 $ 109,675.00 $ 101,584.86 $ 8,090.14 Right of Way Beautification-Field Operations Payroll Expense $ 1,005,800.00 $ 683,900.00 $ 670,155.55 $ 13,744.45 Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 89,900.00 65,800.00 72,490.68 (6,690.68) Pest Control 1,000.00 - - - Landscape Incidentals 2,500.00 1,700.00 1,635.61 64.39 Other Contractural Services 51,900.00 37,200.00 32,457.60 4,742.40 Temporary Labor 367,000.00 231,300.00 231,360.17 (60.17) Cellular Telephone 3,800.00 2,200.00 1,666.95 533.05 Electricity 3,000.00 2,000.00 1,358.78 641.22 Trash and Garbage 15,900.00 11,000.00 10,965.25 34.75 Rent Equipment 5,000.00 1,300.00 722.35 577.65 Motor Pool Rental Charge 100.00 100.00 115.64 (15.64) Insurance-General 8,600.00 6,500.00 6,450.00 50.00 Insurance-Auto 10,200.00 7,700.00 7,650.00 50.00 Auto Insurance Claim Paid - - 948.56 (948.56) Building Repairs and Maintenance 500.00 100.00 52.68 47.32 Fleet Maintenance and Parts 45,300.00 30,200.00 35,338.62 (5,138.62) Fuel and Lubricants 48,300.00 21,200.00 13,963.07 7,236.93 Licenses,Permits,Training 500.00 500.00 2,275.53 (1,775.53) Tree Triming 102,700.00 101,700.00 101,100.00 600.00 Clothing and Uniforms 9,500.00 4,500.00 3,435.29 1,064.71 Personal Safety Equipment 3,500.00 2,300.00 2,449.17 (149.17) Fertilizer and Herbicides 62,000.00 51,200.00 54,583.02 (3,383.02) Landscape Maintenance/Mulch 51,500.00 42,900.00 44,112.00 (1,212.00) Landscape Materials 52,000.00 50,400.00 50,096.65 303.35 Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 5,354.20 (3,354.20) Sprinkler Maintenance 30,000.00 15,000.00 9,652.82 5,347.18 Painting Supplies 500.00 100.00 - 100.00 Traffic Signs 3,000.00 1,300.00 325.00 975.00 Minor Operating Equipment 3,700.00 2,800.00 4,782.94 (1,982.94) Other Operating Supplies 9,000.00 6,800.00 7,364.24 (564.24) Total Right of Way Beautification-Field Operating $ 1,992,000.00 $ 1,383,700.00 $ 1,372,862.37 $ 10,837.63 Total Operating Expenditures $ 2,970,800.00 $ 2,005,027.00 $ 1,959,469.69 $ 45,557.31 Page 2 of 3 Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 54,000.00 $ 48,600.00 $ 47,689.77 $ 910.23 General - - - - Total Water Management Field Operations Capital $ 54,000.00 $ 48,600.00 $ 47,689.77 $ 910.23 Right of Way Beautification-Field Autos and Trucks $ 116,700.00 110,865.00 $ 103,898.32 $ 6,966.68 Other Machinery and Equipment 57,700.00 57,700.00 60,939.87 (3,239.87) Total Right of Way Beautification-Field Capital $ 174,400.00 $ 168,565.00 $ 164,838.19 $ 3,726.81 Total Capital Expenditures $ 228,400.00 $ 217,165.00 $ 212,527.96 $ 4,637.04 Total Operating Expenditures $ 3,199,200.00 $ 2,222,192.00 $ 2,171,997.65 $ 50,194.35 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 86,000.00 68,800.00 61,993.31 6,806.69 Property Appraiser Fees 55,000.00 46,750.00 45,091.99 1,658.01 Reserves(2 1/2 months for Contingencies) 182,700.00 - - - Reserves for Capital 200,000.00 - - - Reserved for Attrition (20,100.00) - - - Total Non-Operating Expenditures $ 503,600.00 $ 115,550.00 $ 107,085.30 $ 8,464.70 Total Expenditures $ 3,702,800.00 $ 2,337,742.00 $ 2,279,082.95 $ 58,659.05 Net Profit/(Loss) $ - $ 1,386,653.67 $ 1,495,602.81 $ 108,949.14 Page 3 of 3 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-May 31,2016 Street Lighting Fund 778- FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 1,281,756.79 Interest Receivable - Improvements, Vehicles& Equipment 23,660.27 Due from Tax Collector - Total Current Assets $ 1,305,417.06 Total Assets $ 1,305,417.06 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 4,352.98 Goods Received/Inventory Recv'd 2,826.07 Accrued Wages Payable - Total Liabilities $ 7,179.05 Fund Balance Fund Balance -unreserved $ 1,019,173.13 Excess Revenue(Expenditures) 279,064.88 Total Fund Balance $ 1,298,238.01 Total Liabilities and Fund Balance $ 1,305,417.06 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-May 31, 2016 Street Lighting Fund 778-FY 2016 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 916,000.00 $ 916,000.00 $ 916,000.00 $ - Curent Ad Valorem Tax 495,900.00 471,105.00 473,062.37 1,957.37 Transfer from Tax Collector - - 18.63 18.63 Miscellaneous (i.e. Ins. Refunds, surplus, eta - - 6,338.47 6,338.47 Revenue Reserve (est. 5%) (25,000.00) - - - Interest 2,500.00 1,666.67 6,399.26 4,732.59 Total Operating Revenues $ 1,389,400.00 $ 1,388,771.67 $ 1,401,818.73 $ 13,047.06 Operating Expenditures: Street Lighting Administration Payroll Expense $ 74,600.00 $ 45,800.00 $ 42,630.97 $ 3,169.03 Indirect Cost& IT Automation 3,800.00 3,700.00 3,650.00 50.00 Other Contractural Services 31,200.00 20,800.00 21,683.10 (883.10) Telephone 5,200.00 3,500.00 1,367.37 2,132.63 Postage and Freight 1,500.00 400.00 265.00 135.00 Rent Buildings/Equipment/Storage 14,300.00 10,700.00 9,767.30 932.70 Insurance -General 400.00 300.00 300.00 - Printing, Binding and Copying - - - - Office Supplies General 800.00 500.00 218.36 281.64 Tuition Reimbursement - - - - Other Operating Supplies 1,000.00 600.00 - 600.00 Total Street Lighting Admin Operating $ 132,800.00 $ 86,300.00 $ 79,882.10 $ 6,417.90 Street Lighting Field Operations Payroll Expense $ 67,200.00 $ 41,300.00 $ 36,656.11 $ 4,643.89 Enginnering Fees 25,000.00 20,800.00 24,026.26 (3,226.26) Emergency Maintenance & Repairs** 51,400.00 18,000.00 15,000.10 2,999.90 Other Contractual Services 800.00 500.00 368.03 131.97 Temporary Labor 37,400.00 24,900.00 23,173.12 1,726.88 Cellular Telephone 1,000.00 700.00 782.18 (82.18) Electricity 35,000.00 23,300.00 19,524.27 3,775.73 Insurance -General 800.00 600.00 600.00 - Insurance-Auto 1,000.00 750.00 750.00 - Building Maintenace & Repairs 500.00 100.00 30.74 69.26 Fleet Maintenance and Parts 1,800.00 1,200.00 1,116.80 83.20 Page 1 of 2 Fuel and Lubricants 800.00 500.00 298.29 201.71 Other Equipment Repairs/Supplies - - - - Personal Safety Equipment 800.00 500.00 597.78 (97.78) Electrical Contractors 16,400.00 10,933.33 - 10,933.33 Light Bulb Ballast 16,800.00 9,600.00 8,119.04 1,480.96 Total Street Lighting Field Operating $ 256,700.00 $ 153,683.33 $ 131,042.72 $ 22,640.61 Total Street Lighting Expenditures $ 389,500.00 $ 239,983.33 $ 210,924.82 $ 29,058.51 Capital Expenditures: Street Lighting Field Operations Other Machinery/Equipment - -General Improvements* - - 9,650.00 (9,650.00) Total Capital Expenditures $ - $ - $ 9,650.00 $ (9,650.00) Total Operating Expenditures $ 389,500.00 $ 239,983.33 $ 220,574.82 $ 19,408.51 Non-Operating Expenditures: Tax Collector Fees $ 14,000.00 $ 10,500.00 $ 9,504.10 $ 995.90 Property Appraiser Fees 8,900.00 - - - Reserve for Future Construction 712,900.00 - - - Reserves (2 1/2 mos. for Contingencies) 100,000.00 - - - Reserves for Capital** 164,100.00 - - - Total Non-Operating Expenditures $ 999,900.00 $ 10,500.00 $ 9,504.10 $ 995.90 Total Expenditures $ 1,389,400.00 $ 250,483.33 $ 230,078.92 $ 20,404.41 Net Profit/(Loss) $ - $ 1,138,288.33 $ 1,171,739.81 $ 33,451.48 *Bollards replaced on Ridgewood **$41,800 transferred for emergency repairs due to safetty Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-May 31,2016 Clam Bay Fund 320- FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 131,006.80 Interest Receivable - Improvements, Vehicles & Equipment 241,318.65 Due from Tax Collector - Total Current Assets $ 372,325.45 Total Assets $ 372,325.45 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received/Inventory Recv'd - Accrued Wages Payable - Total Liabilities $ Fund Balance Fund Balance - unreserved $ 94,233.05 Excess Revenues (Expenditures) 278,092.40 Total Fund Balance $ 372,325.45 Total Liabilities and Fund Balance $ 372,325.45 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-May 31,2016 Clam Bay Fund 320- FY 2016 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 80,003.75 $ 80,003.75 $ 80,003.75 $ - Special Assessment 133,500.00 122,820.00 124,034.73 1,214.73 Transfer from Tax Collector - - - - Fund 111 - - - - Revenue Reserve (est. 5%) (6,700.00) - - - Interest 500.00 300.00 752.74 452.74 Total Operating Revenues $ 207,303.75 $ 203,123.75 $ 204,791.22 $ 1,667.47 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 56,091.10 $ 30,850.11 $ 30,354.42 $ 495.69 Other Contractural Services 18,934.27 12,307.28 11,505.00 802.28 Tree Trimming 60,424.00 35,247.33 35,066.00 181.33 Other Equipment Repairs 1,077.77 - - - Aerial Photography 24,788.60 7,436.58 6,590.00 846.58 Minor Operating 9,188.01 - - - Other Operating Supplies 2,000.00 - - - Total Clam Bay Restoration $ 172,503.75 85,841.29 $ 83,515.42 $ 2,325.87 Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - Licenses and Permits - - - - Other Contractual Services - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ 11,000.00 $ - $ - $ - Total Clam Bay Operating Expenditures $ 183,503.75 $ 85,841.29 $ 83,515.42 $ 2,325.87 Page 1 of 2 Non-Operating Expenditures: Tax Collector Fees $ 3,600.00 $ 2,700.00 $ 2,480.59 $ 219.41 Property Appraiser Fees 2,700.00 1,890.00 1,681.79 208.21 Reserves for Contingencies 17,500.00 - - - Total Non-Operating Expenditures $ 23,800.00 $ 4,590.00 $ 4,162.38 $ 427.62 Total Expenditures $ 207,303.75 $ 90,431.29 $ 87,677.80 $ 2,753.49 Net Profit/(Loss) $ - $ 112,692.46 $ 117,113.42 $ 4,420.96 Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-May 31, 2016 Capital Projects Fund 322-FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 1,581,362.65 Interest Receivable - Improvements,Vehicles & Equipment 2,217,125.64 Due from Tax Collector - Total Current Assets $ 3,798,488.29 Total Assets $ 3,798,488.29 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 17,003.50 Goods Received Inv. Received - Total Liabilities $ 17,003.50 Fund Balance Fund Balance-unreserved $ 1,260,195.31 Excess Revenues (Expenditures) 2,521,289.48 Total Fund Balance $ 3,781,484.79 Total Liabilities and Fund Balance $ 3,798,488.29 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget-May 31, 2016 Capital Projects Fund 322- FY 2016 (Unaudited) Annual Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 1,361,477.09 $ 1,361,477.09 $ 1,361,477.09 $ - Transfer from Fund 109 General - - - Miscellaneous - - - - Special Assessment 400,700.00 368,644.00 371,385.13 2,741.13 Transfer from Tax Collector - - - - Revenue Reserve (est. 5%) (20,300.00) - - Interest 5,000.00 3,333.33 8,066.94 4,733.61 Total Operating Revenues $ 1,746,877.09 $ 1,733,454.42 $ 1,740,929.16 $ 7,474.74 Operating Expenditures: Irrigation &Landscaping Hardscape Project(50066) Engineering Fees $ 56,063.32 $ 11,212.66 $ 6,391.50 $ 4,821.16 Other Contractural Services* 311,987.00 - - - Rent Equipment 635.50 - - - Sprinkler System Repairs 1,650.52 - - - Landscape Materials 88,206.75 - - - Permits - - - - Signs & Posts (Share the Road) - - - - Electrical - - - - Other Operating Supplies 3,489.25 - - - Traffic Sign Restoration Project(50103) Traffic Signs 68,834.00 20,650.20 18,690.00 1,960.20 Lake Aeration (50108) Improvements 100,020.77 - - - North Berm Restoration (50107) Other Contractural Services** - - - - Beach Renourishment(50126) Other Contractural Services 400,000.00 - - - Lake Bank Project(51026) Swale&Slope Maintenance 40,842.75 30,632.06 23,617.70 7,014.36 Engineering Fees 110,500.00 16,575.00 - 16,575.00 Landscape Materials 2,940.86 2,940.86 2,995.00 (54.14) Other Contractural Services 106,306.24 106,306.24 124,990.00 (18,683.76) Upgrade Irrigation System (51145) Page 1 of 2 Improvements 116,000.00 - - - Total Irrigation &Landscaping Expenditures $ 1,407,476.96 $ 188,317.03 $ 176,684.20 $ 11,632.83 *BA moved $300,000 to FY 2017 **Project dosed $25,400.13 BA to FY 2017 Non-Operating Expenditures: Tax Collector Fees $ 8,500.00 $ 7,820.00 $ 7,427.41 $ 392.59 Property Appraiser Fees 5,500.00 5,500.00 5,040.49 459.51 Revenue for Contingencies 325,400.13 - - - Total Non-Operating Expenditures: $ 339,400.13 $ 13,320.00 $ 12,467.90 $ 852.10 Total Expenditures $ 1,746,877.09 $ 201,637.03 $ 189,152.10 $ 12,484.93 Net Profit/(Loss) $ (0.00) $ 1,531,817.40 $ 1,551,777.06 $ 19,959.66 Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget- May 31, 2016 Clam Bay Ecosystem Fund 111-FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Total Operating Revenues $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Operating Expenditures: Clam Bay Dredging Engineering Fees $ - $ - $ - $ - Other Contractural Services 150,000.00 $ 45,000.00 37,885.18 7,114.82 Total Clam Bay Dreging $ 150,000.00 $ 45,000.00 $ 37,885.18 $ 7,114.82 Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ - $ - Total Capital Expenditures $ - $ - $ - $ - Total Clam Bay Operating Expenditures $ 150,000.00 $ 45,000.00 $ 37,885.18 $ 7,114.82 Net Profit/(Loss) $ - $ 105,000.00 $ 112,114.82 $ 7,114.82 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget- May 31, 2016 Clam Bay Dredging Fund 195/88032.1-FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 195 Distribution - $ $ � Total Operating Revenues - $ - $ Operating Expenditures: Clam Bay Dredging Engineering Fees $ 6,128.19 $ 6,128.10 $ 64,928.25 $ (58,800.06) Other Contractural Services 249,377.06 249,377.06 74,566.04 174,811.02 Total Clam Bay Dregirig $ 255,505.25 $ 255,505.25 $ 139,494.29 $ 116,010.96 Capital Expenditures: Clam Bay Restoration Improvements General $ 344,000.00 $ 215,000.00 $ 213,400.00 $ 1,600.00 Total Capital Expenditures $ 344,000.00 $ 215,000.00 $ 213,400.00 $ 1,600.00 Total Clam Bay Operating Expenditures $ 599,505.25 $ 470,505.25 $ 353,894.29 $ 117,610.96 June 8,2016 PBSD Board Meeting Item 10b.Clam Bay Committee Report Page 1 of 2 Clam Bay Update Clam Pass dredging. Dredging was completed on May 9. Kudos to all who helped facilitate the dredging event. Hand-dug channel maintenance. During the week of May 23 a five-man crew from JA Aquatics completed 27 days of work on the hand-dug channels in Clam Bay. Most of the work was done in northern Clam Bay. Copper. Both the County lab and Benchmark Laboratory reported copper results for March 2016. The County lab reported copper for each of the nine sampling sites at values between .5 and 2.08, and Benchmark Lab reported copper for the nine sampling sites at values between .272 and 1.05. Thus all of the copper readings are less than the cut-off number of 3.7 for impairment. This is the first time since November 2015 that all nine sampling sites were under 3.7. This is very good news. Total phosphorus and total nitrogen. PBSD has a contract with Turrell, Hall and Associates for Dr. David Tomasko and his staff to provide quarterly reports on total phosphorus and total nitrogen in Clam Bay. Per the first report which covers November and December 2015 and January 2016, only a single ambient water quality TN measurement exceeded the respective TN Upper Limit and two TP measurements exceeded the respective TP Upper Limit. If this frequency of exceedance is maintained over a calendar year, Clam Bay would not be determined to be impaired for TN or TP. Dave Trecker recently reported that the March TP and TN for the three sampling sites used by FDEP (CB1, CB3,and CB6) are within site- specific criteria. This is very encouraging news. Dr.Tomasko's second quarterly report is expected about August 1. Tidal Data. Included are data for February, March,April, and May from PBSD's new tidal gauges. It appears that the tidal exchange at the northern end of Clam Bay has not benefitted as much from dredging Clam Pass as at the south end. Osprey platform. The Pelican Bay Foundation has indicated that it will work with PBSD to erect an osprey nesting platform on PBF property near Marker 36. A timeline for building it will be developed. Basin 6 drainage work. The results of Agnoli, Barber, and Brundage's topographical survey of the dune swale in Bay Colony in Basin 6 has been completed and will be shared with PBSD Board members. Doing work on this swale may be helpful in decreasing the amount of standing water in the mangroves near Bay Colony. Prepared by Susan O'Brien June 2, 2016 June 8,2016 PBSD Board Meeting I Iumiston& Moore Engineers i ClamPass-TIDE Item 10b.Clam Bay Committee Report Page 2 of 2 CLam Pass Tide Monitoring- Click here for Maintenance Dredging Project details MARkFR 1 M,'RtER 1,1 t 1ARYER 2G ;l,R5ER +? CC2urPa.., • • • Monthly Time Series 2016(Click on Thumbnails to Expand) Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec NA Gulf/Gage Mean Tide Ratios-2016 0.9 PASS 0.8 DREDGING 0.7 W 0.6 kr Marker 4 a 0.5 v • £';Marker 14 • 0.4 • Et Marker 26 p 0.3 2 t, I r:Marker 32 0.2 0.1 - i tf_ : . : , Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mean Low TideTime Lag-2016 300 I PASS DREDGING 250 - W 200 ; Marker 4 to 150 i :Marker 14 w Y c Marker 26 I'o fix: i- 100 1 Marker 32 s 50 - At Jan Feb Mar Apr May Jun lel Aug Sep Oct Nov Dec Definitions: Mean Tide Ratio:ratio of Gulf of Mexico mean tide over gages mean tide,averaged over a month This ratio is representative of the pass's effectiveness in flushing water from the bay.The lower the ratio,the less efficient is flushing,indicating material accumualting in the pass. Mean Low Tide Lagtime difference between low tide in the Gulf of Mexico and at the gage's locations,averaged over a month in minutes.The time lag is also represenattive of the pass's effectiveness in flushing water from the hay The higher the lag the less efficient is flushing,indicating material accumulating in the pass. Background Clam Pass is a small wave dominated inlet on the southwest coast of Florida that provides a tidal connection to 500 acres of the wetland preserve of Clam Bay Natural Resource Protection Area(NRPA).This preserve includes several interconnected hays surrounded by extensive areas of mangrove wetlands. 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