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Agenda 07/06/2016 PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, JULY 6, 2016 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON JULY 6 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 6/8/16 Regular Session meeting minutes 5. Audience comments 6. Agnoli, Barber & Brundage work on SWFMD permit document (10 minutes) 7. Administrator's report (40 minutes) a. Project closing — Oak Lake Sanctuary flow-way b. Update on community signage contracts c. Update on central irrigation control system d. Update on blue tilapia e. Update on street lighting project f. June financial report 8. Committee reports (40 minutes) a. Ad-Hoc Cost Saving Strategies b. Clam Bay c. Landscape & Safety i. *Approval of cul-de-sac landscaping project d. Water Management i. *Approval of monitoring algae treatments on 10 PBSD lakes ii. *Approval of bacterial treatment of two additional lakes 9. Chairman's report 10. Old business 11. New business 12. Adjournment *indicates action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 6/30/2016 2:06:09 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JUNE 8, 2016 The Pelican Bay Services Division Board met on Wednesday, June 8, 2016, at 2:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Bohdan Hirniak Ken Dawson, Chairman Susan O'Brien Scott Streckenbein,Vice-Chairman (absent) Peggy Pinterich Joe Chicurel Mike Shepherd Tom Cravens Dave Trecker Jacob Damouni Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager (absent) Barbara Shea, Recording Secretary (absent) Also Present Jim Carr,Agnoli, Barber&Brundage Jim Hoppensteadt, Pelican Bay Foundation Dave Cook,Pelican Bay Foundation Brandon Reed, County Legislative Affairs Mohamed Dabees, Humiston&Moore Jeremy Sterk,Earth Tech APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 5/4/16 Regular Session meeting minutes 5. Audience comments 6. Dune swale (20 minutes) 7. Sidewalk connections and lighting from Waterside Shops to Artis-Naples (10 minutes) 8. US 41 berm security and enhancements (30 minutes) 9. Administrator's report (20 minutes) a. *Renewal of Dorrill Management Group annual contract b. Clam Pass dredging project closing c. Phase 2 community signage and decorative posts refurbishment d. May financial report 10. Committee reports (20 minutes) a. Ad-Hoc Cost Saving Strategies b. Clam Bay c. Landscape& Safety d. Water Management * Recommendation to restock blue tilapia in Ridgewood Park island and Community Center lakes 11. Chairman's report 1 Pelican Bay Services Division Board Regular Session June 8,2016 12. Old business 13. New business 14. Adjournment *indicates action items ROLL CALL Mr. Streckenbein was absent and a quorum was established AGENDA APPROVAL Mr. Cravens motioned, Dr. Trecker seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 05/04/16 REGULAR SESSION MEETING MINUTES Mr. Henry Bachman commented that the summary of Dr. Raia's comments under "Approval of the proposed FY17 budget" on page 2, last paragraph, was incorrect. He suggested the minutes be amended to show that Dr. Raia stated that the Foundation reimbursing the PBSD for landscape maintenance is impractical. Dr. Raia was not present to comment. Mr. Cravens motioned, Mr. Hirniak seconded to approve the 05/04/16 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS Dr. Joseph Doyle commented on the renewal of the Dorrill Management Group contract and the lack of any annual performance evaluation. DUNE SWALE Mr. Jim Carr, with Agnoli, Barber, & Brundage, provided a presentation on the topographical survey recently completed of the dune swale in Bay Colony. The survey results were compared to 2003 results which showed little change. He suggested that the next task should be to obtain a maintenance permit to clear, excavate, and restore the dune swale by removing the "overgrowth"which is blocking runoff flow. Mr. Dorrill agreed to obtain pricing and permitting information for clearing and grubbing the overgrown swale. Additionally, he will follow up with Bay Colony to explore their cost participation. SIDEWALK CONNECTIONS AND LIGHTING FROM WATERSIDE SHOPS TO ARTIS-NAPLES Mr. Dorrill reported on the proposed sidewalk project planned by Waterside Shops and Artis-Naples. He has asked our civil engineer, Agnoli, Barber& Brundage to review the project plans to determine what additional lighting may be appropriate. The increase in pedestrian 2 Pelican Bay Services Division Board Regular Session June 8,2016 activity, resulting from the completion of this project, may require the PBSD to contribute supplemental lighting. US 41 BERM SECURITY AND ENHANCEMENTS Mr. Dorrill reported on recent resident concerns regarding noise and visual pollution along the US 41 berm. Dr. Chicurel proposed a joint effort of the Landscape & Safety Committee, Pelican Bay Foundation, and staff to discuss replanting areas of the berm to address the noise and security issues raised by residents. ADMINISTRATOR'S REPORT RENEWAL OF DORRILL MANAGEMENT GROUP ANNUAL CONTRACT Mr. Dorrill summarized the Dorrill Management Group annual contract which includes a request for a cost of living increase, and is the first of three options to renew the 2015 one year contract. Ms. O'Brien discussed her reasons for not supporting renewal of the contract. Dr. Trecker pointed out that Mr. Dorrill's management services are not exclusive to Pelican Bay. Ms. Linda Roth commented on her concerns over the request for a cost of living increase as well as new board members' lack of knowledge of the performance by Dorrill Management Group. Mr. Cravens motioned, Dr. Trecker seconded to renew the Dorrill Management Group annual contract for the upcoming year. The motion carried 9-1, with Ms. O'Brien dissenting. CLAM PASS DREDGING PROJECT CLOSING Mr. Dorrill summarized the success of the Clam Pass dredging project, which ultimately came in $14,500 under budget and required only one change order for a brief extension of time. He gave special praise to the efforts of Associate Project Manager Lisa Jacob and Coastal Engineer Mohamed Dabees. Mr. Dabees summarized the tasks and accomplishments achieved in this project. Ms. Linda Roth commented on the historical intervals between dredges of Clam Pass. PHASE 2 COMMUNITY SIGNAGE AND DECORATIVE POSTS REFURBISHMENT Mr. Dorrill provided a list of the 17 signs included in phase 2 of our signage and decorative post refurbishment program. Staff is in the process of obtaining bids for the project. Mr. Dorrill confirmed that these signs are reflective for better night visibility. Mr. Shepherd commented on Bonita Bay's sign contractor who continuously replaces/refurbishes the signs in their entire community for a contracted price of$250/sign. He suggested that the PBSD obtain a quote from their contractor. MAY FINANCIAL REPORT Mr. Cravens motioned, Ms. O'Brien seconded to accept the May financial report. The motion carried unanimously. 3 Pelican Bay Services Division Board Regular Session June 8,2016 COMMITTEE REPORTS AD HOC COST SAVING STRATEGIES Mr. Shepherd reported that the Cost Savings Strategies Committee has had one meeting and is in the process of exploring alternatives. He expects to report findings back to the board after 3 or 4 committee meetings. CLAM BAY Ms. O'Brien provided an update on Clam Bay. Highlights included, (1) both the County lab and Benchmark lab reported March copper levels at values under 3.7 (the level for impairment) at all nine sampling sites, (2) Dr. Tomasko's quarterly report (November and December 2015 and January 2016) shows improvement in total phosphorus and total nitrogen levels in Clam Bay, (2) real time data is being received from the new tidal gauges; although the gulf/gage mean tide ratios show significant improvement after the Clam Pass dredging event at the south end of Clam Pass (Markers 4 and 14), there is no improvement in the tidal exchange at the north end. LANDSCAPE & SAFETY Dr. Chicurel reported that the Landscape& Safety Committee did not meet in June as a result of scheduling conflicts. A committee meeting is scheduled for June 29 to discuss the US 41 berm, the street lighting project, and the new Waterside Shops/Artis-Naples pathway proposal. Ms. Jacob is working on obtaining additional information on a possible censor-trigger device for the Pebble Creek/north tram station #8 crosswalk. WATER MANAGEMENT Mr. Cravens discussed the effectiveness of stocking blue tilapia to combat algae in the Community Center Lake and the Ridgewood Park Lake and recommended restocking both lakes for a third time. Dr. Trecker commented on the need for a better method to evaluate the effectiveness of blue tilapia. Alternatively, Mr. Dawson suggested that staff explore/study the chemical being used by"The Crescent"for algae control. Mr. Henry Bachman commented on possible negative environmental effects of blue tilapia. Mr. Cravens motioned, Dr. Trecker seconded that we direct Marion to restock both the Community Center Lake and the Ridgewood Park Lake with blue tilapia. The motion carried 9-1,with Ms. O'Brien dissenting. CHAIRMAN'S REPORT Mr. Dawson requested that fellow board members be responsible when using PBSD resources. OLD BUSINESS None NEW BUSINESS 4 Pelican Bay Services Division Board Regular Session June 8, 2016 Mr. Dawson directed staff to go back to the original PBSD board regular session monthly meeting setup whereby board members could more easily view presentations projected on the screen. Mr. Cravens questioned whether the County will reassess beach renourishment needs as a result of the recent storm which caused severe erosion. Dr. Trecker volunteered to look into this. ADJOURNMENT IThe meeting was adjourned at 4:19 p.m. I Ken Dawson, Chairman Minutes approved [ ] as presented OR [ ] as amended ON [ ] date 5 -!--7-c—r .'. ,-.*ti-,,,-„Ta#L.t .,:::_.-2',.-• ,,.„1 cz Ex w. 'It ' ' n 1,,,,, ,,:,,,,,,ti':::a4-17'' ,:,',',E',1'„:.".,'',.-:' , s k X` t.• .i; , IF _ 4' • 7.i ' a ' : p-- -',ic - . 4 - ' "'All ' w ...... f , .,. W. ,... , .., 4 ..4-A. .... , .. . .. ,. „. ,,: ... ...,4,.., ..,, ..,... 42.,., _.. 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' -: * ''''''*. ' 411111111'''40, . . , , „? „. i° _ .0 0.. , .., ....., itt, 4iticiiiot , ,,. , ik, , , s ,, ..... .1,1,.....0 , ,... • ilf , _ , 0 „tit. ,„ , - --_. ..... 4„, ...„ ;00,ipiirt. ,..7.._, .v11,p _ ,... ., . 401.... t„ ..:„ - . - -1;,- 0- - , .. - - . ,4 ;iv if , ..,,,, ,..., „ . : ' ,... ,, .. $ 4 -= ' irits osk ii, 4.27 ND 3 , liti:*'' ' . iii‘... -1, 811111;1'1111111:f ' * ilk� 4. „4 , ,44 r f Update °jj Phase 2 a�d�rne 6,2016, a . COjntnunit�,SignageDecorativerequest quotes Project Page 1 #fb Doe to of� Jobs by awardingdiffer erreRefurbishment foru s(1w as distributed AND awarding le amrnoek between overall quotes On June prospective vendors ertdo. July 1,2p16 Phase 2 Pelican en Tree I ee k to LYki sand or North pointe be fair; the awa two Specialties tioere re PI e 2 Signa B srgntek f signs to e r ecei ved le Tab Results a CDnununit COrnrnU��was split into tw Si�na_e for pecialties fo�separate Naminoc X3,73 kO L ki 0 North pointe�r.Dr (6 signs) ns,si ntek S°mrnurut Total Tree Dr.�q s gn ns) 1,850epjalties Bost 2,2g 1,665 Dif rence `.D 2,920 fi 2 065 $ 185 Ro` d�Y Regulator $7,410 3,180 1 ) no h'ltrrllrl al indicated ndicate Y sign inserts ose ( 75) quote ' Oak and No there ray be have beers olden `�6,910 $000)$260 no response Pointe. 0 0p) purchase ordero week de/ay n�elivh�County's 'was issued sign.shop; issue Green Tree• ued t ejY of the speed lr of however, the vendor Tree. Ae°der clay, July-1 Ytaffisawaiting wai nit sign Insert, the sign shop to schedule theto Cy°onrntrnitY Spey wait whohasbeen authorized uth s fOI•�atnmk k on ammo k Oaklties once issues proct redrto schedule the k and North ued,authorization crVI ces Dept.rt°n an be given to Agenda Item#7c Page 1 of 1 Update on Irrigation Central Control System July 1,2016 On 4/11/16,Invitation to Bid#16-6612 for"Calsense Irrigation Control System and Supplies" was sent to four-hundred seventy-four(474)prospective vendors,with twenty-five(25) downloading bid packages. On April 27, 2016,four(4) bids were received and opened and the offers are summarized below. VENDOR QUOTATION SiteOne Landscape Supply $ 105,290.34 Central Turf $ 108,291.00 Ewing Irrigation $ 123,778.88 Horizon No quote provided On 5/24/16,the Board of County Commissioners awarded Invitation to Bid#16-6612 for Calsense Irrigation Control System and Supplies to SiteOne Landscape Supply as the lowest, qualified,responsive bidder. On 6/3/16, a purchase order was issued and equipment ordered shortly thereafter. Equipment delivery is expected during the week of 7/18/16. On 6/27/16,staff sent a request for quotes for installation of Calsense irrigation equipment to fifty-five (55)prospective contractors. A non-mandatory pre-quote meeting is scheduled for 7/7/16 and the quotation due date is 7/19/16. Agenda Item#7f Page 1 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-June 30,2016 Operating Fund 109-FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 1,630,622.32 Interest Receivable - Improvements,Vehicles& Equipment 842,878.34 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 2,473,500.66 Total Assets $ 2,473,500.66 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 17,905.10 Accrued Wages Payable - Goods Received/Inventory Recv'd 38,832.58 Total Liabilities $ 56,737.68 Fund Balance Fund Balance-unreserved $ 758,926.40 Excess Revenues(Expenditures) 1,657,836.58 Total Fund Balance $ 2,416,762.98 Total Liabilities and Fund Balance $ 2,473,500.66 Agenda Item#7f Page 2 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement W/Budget-lune 30,2016 Operating Fund 109-FY 2016 (Unaudited) Annual YTD YTD Budget Budget Actual Variance _ Operating Revenues: Carryforward $ 525,300.00 $ 525,300.00 $ 525,300.00 $ - Special Assessment-Water Management Admin 881,000.00 810,520.00 818,430.84 7,910.84 Special Assessment-Right of Way Beautification 2,459,700.00 2,385,909.00 2,414,459.72 28,550.72 Plan Review Fees - - - Miscellaneous(Surplus Sales,Ins.Refunds) - - 34,876.76 34,876.76 Revenue Reserve(est.5%) (167,200.00) - - - Interest 4,000.00 2,666.67 10,527.12 7,860.45 Total Operating Revenues $ 3,702,800.00 $ 3,724,395.67 $ 3,803,594.44 $ 79,198.77 Operating Expenditures: Water Management Administration Payroll Expense $ 75,100.00 $ 57,100.00 $ 55,438.98 $ 1,661.02 Emergency Maintenace and Repairs 8,800.00 - - - IT Direct Capital 700.00 525.00 525.00 - IT Office Automation/Billing Hr. 4,100.00 2,952.00 2,925.00 27.00 Indirect Cost Reimbursement 66,500.00 66,500.00 66,500.00 - Inter Payment/Mnt.Site Ins. Assessment 14,200.00 10,700.00 10,650.00 50.00 Other Contractural Services 49,000.00 36,800.00 36,051.42 748.58 Telephone 5,200.00 3,500.00 2,088.19 1,411.81 Postage and Freight 1,200.00 200.00 165.00 35.00 Rent Buildings and Equipment 13,500.00 11,300.00 10,417.50 882.50 Insurance-General 900.00 700.00 675.00 25.00 Printing,Binding and Copying 1,800.00 200.00 75.00 125.00 Clerk's Recording Fees 1,000.00 500.00 455.00 45.00 Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 1,500.00 1,100.00 1,027.48 72.52 Training and Education(Tuition Reimb.) 2,000.00 1,200.00 1,131.25 68.75 Total Water Management Admin Operating $ 246,500.00 $ 193,277.00 $ 188424.82 $ 5,152.18 Water Management Field Operations Payroll Expense $ 142,100.00 $ 96,800.00 $ 95,491.38 $ 1,308.62 Engineering Fees 60,000.00 30,000.00 28,318.00 1,682.00 Flood Control Berm and Swale Mntc. 18,000.00 13,500.00 11,535.00 1,965.00 Flood Control Replanting Littorals 8,500.00 1,400.00 750.00 650.00 Flood Control Water Quality Testing Supplies 1,500.00 400.00 8.43 391.57 Interdepartmental Payment(Water Quality Lab) 18,700.00 15,600.00 15,023.88 576.12 Plan Review Charges 1,500.00 - - Other Contractural Services 1,000.00 1,000.00 3,038.26 (2,038.26) Temporary Labor 70,000.00 49,900.00 47,637.80 2,262.20 Cell Phones 500.00 400.00 782.18 (382.18) Trash and Garbage 5,300.00 3,600.00 2,786.07 813.93 Motor Pool Rental Charge 200.00 - - - Insurance-General 2,500.00 1,875.00 1,875.00 - Insurance-Auto 1,000.00 750.00 750.00 - Building Repairs&Mntc. 500.00 150.00 122.17 27.83 Fleet Maintenance and Parts 18,000.00 10,500.00 11,208.49 (708.49) Fuel and Lubricants 2,400.00 1,400.00 810.61 589.39 I Tree Triming 100,000.00 45,000.00 45,168.00 (168.00) Clothing and Uniforms 1,100.00 900.00 906.31 (6.31) Page 1 of 3 Agenda Item#7f Page 3 of 15 Personal Safety Equipment 800.00 400.00 323.01 76.99 Fertilizer and Herbicides 100,600.00 72,100.00 68,470.31 3,629.69 Other Repairs and Maintenance 1,500.00 500.00 364.35 135.65 Other Operating Supplies and Equipment 2,500.00 1,900.00 2,404.56 (504.56) Total Water Management Field Operating $ 558,200.00 $ 348,075.00 $ 337,773.81 $ 10,301.19 Right of Way Beautification-Administration Payroll Expense $ 77,100.00 $ 56,100.00 $ 52,648.15 $ 3,451.85 Emergency Repairs and Maintenance 7,400.00 - - - IT Capital 300.00 225.00 225.00 - Office Automation 8,100.00 6,075.00 6,075.00 - Other Contractural Services 49,900.00 37,400.00 34,719.43 2,680.57 Telephone 5,200.00 3,900.00 2,098.20 1,801.80 Postage 2,000.00 300.00 170.00 130.00 Rent Buildings/Equipment/Storage 14,700.00 12,300.00 11412.24 1,187.76 Insurance-General 500.00 375.00 375.00 - Printing,Binding and Copying 2,300.00 200.00 100.00 100.00 Clerk's Recording 1,200.00 600.00 456.00 144.00 Legal Advertising 1,200.00 100.00 71.40 28.60 Office Supplies General 2,000.00 1,500.00 740.98 759.02 Training and Education(Tuition Reimb.) 2,200.00 1,700.00 1,712.50 (12.50) Total Right of Way Beautification Admin Operating $ 174,100.00 $ 120,775.00 $ 110,503.90 $ 10,271.10 Right of Way Beautification-Field Operations Payroll Expense $ 1,005,800.00 $ 741,000.00 $ 728,454.45 $ 12,545.55 Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 89,900.00 71,800.00 81,457.59 (9,657.59) Pest Control 1,000.00 - - - Landscape Incidentals 2,500.00 1,900.00 1,635.61 264.39 Other Contractural Services 51,900.00 40,900.00 33,657.60 7,242.40 Temporary Labor 367,000.00 257,800.00 258,006.60 (206.60) Cellular Telephone 3,800.00 2,500.00 2,030.07 469.93 Electricity 3,000.00 2,300.00 1,508.24 791.76 Trash and Garbage 15,900.00 12,500.00 12,461.52 38.48 Rent Equipment 5,000.00 1,500.00 774.91 725.09 Motor Pool Rental Charge 100.00 100.00 115.64 (15.64) Insurance-General 8,600.00 6,500.00 6,450.00 50.00 Insurance-Auto 10,200.00 7,700.00 7,650.00 50.00 Auto Insurance Claim Paid - - 948.56 (948.56) Building Repairs and Maintenance 500.00 100.00 52.68 47.32 Fleet Maintenance and Parts 45,300.00 37,800.00 44,654.13 (6,854.13) Fuel and Lubricants 48,300.00 24,700.00 16,173.43 8,526.57 Licenses,Permits,Training 500.00 500.00 2,275.53 (1,775.53) Tree Triming 102,700.00 101,700.00 101,100.00 600.00 Clothing and Uniforms 9,500.00 4,800.00 3,618.56 1,181.44 Personal Safety Equipment 3,500.00 2,900.00 2,842.47 57.53 Fertilizer and Herbicides 62,000.00 54,800.00 60,294.49 (5,494.49) Landscape Maintenance/Mulch 51,500.00 42,900.00 43,112.00 (212.00) Landscape Materials 52,000.00 51,000.00 50,096,65 903.35 Road/Pathway Repairs(Sharrows) 2,000.00 2,000.00 5,354.20 (3,354.20) Sprinkler Maintenance 30,000.00 16,800.00 11,257.06 5,542.94 Painting Supplies 500.00 100.00 - 100.00 Traffic Signs 3,000.00 1,500.00 332.47 1,167.53 Minor Operating Equipment 3,700.00 3,700.00 6,690.19 (2,990.19) Other Operating Supplies 9,000.00 7,500.00 8,032.57 (532.57) Total Right of Way Beautification-Field Operating $ 1,992,000.00 $ 1,499,300.00 $ 1,491,037.22 $ 8,262.78 Total Operating Expenditures $ 2,970,800.00 $ 2,161,427.00 $ 2,127,439.75 $ 33,987.25 Page 2of3 Agenda Item#7f Page 4 of 15 Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 54,000.00 $ 54,000.00 $ 51,383.40 $ 2,616.60 General - - - - Total Water Management Field Operations Capital $ 54,000.00 $ 54,000.00 $ 51,383.40 $ 2,616.60 Right of Way Beautification-Field Autos and Trucks $ 116,700.00 116,700.00 $ 103,898.32 $ 12,801.68 Other Machinery and Equipment 57,700.00 57,700.00 70,314,87 (12,614.87) Total Right of Way Beautification-Field Capital $ 174,400.00 $ 174,400.00 $ 174,213.19 $ 186.81 Total Capital Expenditures $ 228,400.00 $ 228,400.00 $ 225,596.59 $ 2,803.41 Total Operating Expenditures $ 3,199,200.00 $ 2,389,827.00 $ 2,353,036.34 $ 36,790.66 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 86,000.00 68,800.00 62,246.37 6,553.63 Property Appraiser Fees 55,000.00 46,750.00 45,091.99 1,658.01 Reserves(2 1/2 months for Contingencies) 182,700.00 - - - ReservesforCapital 200,000.00 - - - Reserved for Attrition (20,100.00) - Total Non-Operating Expenditures $ 503,600.00 $ 115,550.00 $ 107,338.36 $ 8,211.64 Total Expenditures $ 3,702,800.00 $ 2,505,377.00 $ 2,460,374.70 $ 45,002.30 Net Profit/(Noss) $ - $ 1,219,018.67 $ 1,343,219.74 $ 124,201.07 ty! it Page 3 of 3 Agenda Item#7f Page 5 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-June 30,2016 Street Lighting Fund 778-FY 2016 (Unaudited) Assets Current Assets Cash and investments $ 1,264,394.89 Interest Receivable - Improvements,Vehicles& Equipment 23,660.27 Due from Tax Collector - Total Current Assets $ 1,288,055.16 Total Assets $ 1,288,055.16 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received/Inventory Recv'd 2,120.38 Accrued Wages Payable Total Liabilities $ 2,120.38 Fund Balance Fund Balance- unreserved $ 1,019,173.13 Excess Revenue(Expenditures) 266,761.65 Total Fund Balance $ 1,285,934.78 Total Liabilities and Fund Balance $ 1,288,055.16 Agenda Item#7f Page 6 of 15 Pelican Bay Services j Municipal Services Taxing Unit , Income Statement w/Budget-June 30, 2016 Street Lighting Fund 778-FY 2016 (Unaudited) Annual YTD YTD I i Budget Budget Actual Variance Operating Revenues: Carryforward $ 916,000.00 $ 916,000.00 $ 916,000.00 $ - Curent Ad Valorem Tax 495,900.00 476,064.00 476,709.19 645.19 Transfer from Tax Collector - - 18.63 18.63 Miscellaneous(i.e. Ins. Refunds,surplus, et( - - 6,338.47 6,338.47 Revenue Reserve (est. 5%) (25,000.00) - - - Interest 2,500.00 1,875.00 7,580.26 5,705.26 Total Operating Revenues $ 1,389,400.00 $ 1,393,939.00 $ 1,406,646.55 $ 12,707.55 E i Operating Expenditures: Street Lighting Administration Payroll Expense $ 74,600.00 $ 50,300.00 $ 45,296.09 $ 5,003.91 Indirect Cost& IT Automation 3,800.00 3,700.00 3,650.00 50.00 Other Contractural Services 31,200.00 23,400.00 24,116.60 (716.60) Telephone 5,200.00 3,900.00 1,536.58 2,363.42 Postage and Freight 1,500.00 400.00 265.00 135.00 Rent Buildings/Equipment/Storage 14,300.00 11,900.00 10,839.81 1,060.19 Insurance-General 400.00 300.00 300.00 - Printing, Binding and Copying - - - - Office Supplies General 800.00 600.00 218.36 381.64 Tuition Reimbursement - - - - Other Operating Supplies 1,000.00 700.00 - 700.00 Total Street Lighting Admin Operating $ 132,800.00 $ 95,200.00 $ 86,222.44 $ 8,977.56 Street Lighting Field Operations Payroll Expense $ 67,200.00 $ 45,500.00 $ 40,198.13 $ 5,301.87 Enginnering Fees 25,000.00 22,900.00 24,026.26 (1,126.26) i Emergency Maintenance &Repairs** 51,400.00 18,000.00 15,000.10 2,999.90 Other Contractual Services 800.00 600.00 425.76 174.24 Temporary Labor 37,400.00 28,100.00 25,724.34 2,375.66 Cellular Telephone 1,000.00 800.00 782.18 17.82 Electricity 35,000.00 26,300.00 21,889.94 4,410.06 Insurance-General 800.00 600.00 600.00 - Insurance-Auto 1,000.00 750.00 750.00 - Building Maintenace & Repairs 500.00 100.00 30.74 69.26 Fleet Maintenance and Parts 1,800.00 1,200.00 907.35 292.65 Page 1 of 2 Agenda Item#7f Page 7 of 15 Fuel and Lubricants 800.00 500.00 298.29 201.71 Other Equipment Repairs/Supplies - - - - Personal Safety Equipment 800.00 600.00 640.78 (40.78) Electrical Contractors 16,400.00 12,300.00 - 12,300.00 Light Bulb Ballast 16,800.00 11,000.00 8,119.04 2,880.96 Total Street Lighting Field Operating $ 256,700.00 $ 169,250.00 $ 139,392.91 $ 29,857.09 Total Street Lighting Expenditures $ 389,500.00 $ 264,450.00 $ 225,615.35 $ 38,834.65 Capital Expenditures: Street Lighting Field Operations Other Machinery/Equipment $ - $ - $ - $ - General lmprovements* - - 9,650.00 (9,650.00) Total Capital Expenditures $ - $ - $ 9,650.00 $ (9,650.00) Total Operating Expenditures $ 389,500.00 $ 264,450.00 $ 235,265.35 $ 29,184.65 Non-Operating Expenditures: Tax Collector Fees $ 14,000.00 $ 10,500.00 $ 9,577.04 $ 922.96 Property Appraiser Fees 8,900.00 - - - Reserve for Future Construction 712,900.00 - - - Reserves(2 1/2 mos.for Contingencies) 100,000.00 - - - Reserves for Capital** 164,100.00 - - - Total Non-Operating Expenditures $ 999,900.00 $ 10,500.00 $ 9,577.04 $ 922.96 Total Expenditures $ 1,389,400.00 $ 274,950.00 $ 244,842.39 $ 30,107.61 Net Profit/(Loss) $ - $ 1,118,989.00 $ 1,161,804.16 $ 42,815.16 *Bollards replaced on Ridgewood **$41,800 transferred for emergency repairs due to safetty Page 2 of 2 Agenda Item#7f Page 8 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-June 30, 2016 Clam Bay Fund 320-FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 129,146.91 Interest Receivable - Improvements,Vehicles& Equipment 241,318.65 Due from Tax Collector - Total Current Assets $ 370,465.56 Total Assets $ 370,465.56 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received/Inventory Recv'd - I Accrued Wages Payable - Total Liabilities $ Fund Balance Fund Balance-unreserved $ 94,233.05 Excess Revenues(Expenditures) 276,232.51 Total Fund Balance $ 370,465.56 Total Liabilities and Fund Balance $ 370,465.56 Agenda Item#7f Page 9 of 15 k Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-June 30,2016 Clam Bay Fund 320-FY 2016 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: I Carry Forward $ 80,003.75 $ 80,003.75 $ 80,003.75 $ - Special Assessment 133,500.00 122,820.00 124,541.04 1,721.04 Transfer from Tax Collector - - - - Fund 111 - - - - Revenue Reserve(est. 5%) (6,700,00) - - - Interest 500.00 400.00 892.67 492.67 Total Operating Revenues $ 207,303.75 $ 203,223.75 $ 205,437.46 $ 2,213.71 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 56,091.10 $ 30,850.11 $ 30,354.42 $ 495.69 Other Contractural Services 18,934.27 12,307.28 11,505.00 802.28 Tree Trimming 60,424.00 40,282.67 37,562.00 2,720.67 Other Equipment Repairs 1,077.77 - - - Aerial Photography 24,788.60 7,436.58 6,590.00 846.58 Minor Operating 9,188.01 - - - Other Operating Supplies 2,000.00 - - - Total Clam Bay Restoration $ 172,503.75 90,876.63 $ 86,011.42 $ 4,865.21 Clam Bay Ecosystem Engineering Fees $ - $ - $ - $ - Licenses and Permits - - - - Other Contractual Services - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ 11,000.00 $ - $ - $ - Total Clam Bay Operating Expenditures $ 183,503.75 $ 90,876.63 $ 86,011.42 $ 4,865.21 Page 1 of 2 Agenda Item#7f Page 10 of 15 Non-Operating Expenditures: Tax Collector Fees $ 3,600.00 $ 2,700.00 $ 2,490.72 $ 209.28 Property Appraiser Fees 2,700.00 1,890.00 1,681.79 208.21 Reserves for Contingencies 17,500.00 - - - Total Non-Operating Expenditures $ 23,800.00 $ 4,590.00 $ 4,172.51 $ 417.49 Total Expenditures $ 207,303.75 $ 95,466.63 $ 90,183.93 $ 5,282.70 Net Profit/(Loss) $ - $ 107,757.12 $ 115,253.53 $ 7,496.41 Page 2 of 2 Agenda Item#7f Page 11 of 15 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-June 30, 2016 Capital Projects Fund 322-FY 2016 (Unaudited) Assets Current Assets Cash and Investments $ 1,581,264.83 Interest Receivable - Improvements,Vehicles&Equipment 2,217,125.64 Due from Tax Collector - Total Current Assets $ 3,798,390.47 Total Assets $ 3,798,390.47 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 20,762.04 • Goods Received Inv. Received 49,925.00 • Total Liabilities $ 70,687.04 • • Fund Balance • Fund Balance-unreserved $ 1,260,195.31 Excess Revenues(Expenditures) 2,467,508.12 •• Total Fund Balance $ 3,727,703.43 Total Liabilities and Fund Balance $ 3,798,390.47 Agenda Item#7f Page 12 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-June 30,2016 Capital Projects Fund 322-FY 2016 (Unaudited) Annual Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 1,361,477.09 $ 1,361,477.09 $ 1,361,477.09 $ - Transfer from Fund 109 General - - - - Miscellaneous - - - - Special Assessment 400,700.00 368,644.00 372,901.12 4,257.12 Transfer from Tax Collector - - - - Revenue Reserve(est. 5%) (20,300.00) - - Interest 5,000.00 3,750.00 9,478.45 5,728.45 Total Operating Revenues $ 1,746,877.09 $ 1,733,871.09 $1,743,856.66 $ 9,985.57 Operating Expenditures: Irrigation&Landscaping Hardscape Project(50066) Engineering Fees $ 56,063.32 $ 11,212.66 $ 11,145.50 $ 67.16 Other Contractural Services* 311,987.00 - - - Rent Equipment 635.50 - - - Sprinkler System Repairs 1,650.52 - - - Landscape Materials 88,206.75 - - - Permits - - - - Signs& Posts(Share the Road) - - - - Electrical - - - - Other Operating Supplies 3,489.25 - - - Traffic Sign Restoration Project(50103) Traffic Signs 68,834.00 20,650.20 18,690.00 1,960,20 Lake Aeration (50108) Improvements 100,020.77 - - - North Berm Restoration(50107) Other Contractural Services** - - - - Beach Renourishment(50126) Other Contractural Services 400,000.00 - - - Lake Bank Project(51026) Swale & Slope Maintenance 40,842.75 40,842.75 75,542.24 (34,699.49) Engineering Fees 110,500.00 55,250.00 - 55,250.00 Landscape Materials 2,940.86 2,940.86 2,995.00 (54.14) Other Contractural Services 106,306.24 106,306.24 124,990.00 (18,683.76) Upgrade Irrigation System (51145) Page 1 of 2 Agenda Item#7f Page 13 of 15 Improvements 116,000.00 - - .. Total Irrigation&Landscaping Expenditures $ 1,407,476.96 $ 237,202.71 $ 233,362.74 $ 3,839.97 *BA moved$300,000 to FY 2017 **Project closed$25,400.13 BA to FY 2017 Non-Operating Expenditures: Tax Collector Fees $ 8,500.00 $ 7,820.00 $ 7,457.73 $ 362.27 Property Appraiser Fees 5,500.00 5,500.00 5,040.49 459.51 Revenue for Contingencies 325,400.13 - - - Total Non-Operating Expenditures: $ 339,400.13 $ 13,320.00 $ 12,498.22 $ 821.78 Total Expenditures $ 1,746,877.09 $ 250,522.71 $ 245,860.96 $ 4,661,75 Net Profit/(Loss) $ (0.00) $ 1,483,348.38 $1,497,995.70 $ 14,647.32 Page 2 of 2 Agenda Item#7f Page 14 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-June 30, 2016 Clam Bay Ecosystem Fund 111-FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 111 Distribution $ 150,000.00 $ 150,000.00 $ 150,000.00 $ - Total Operating Revenues $ 150,000.00 $ 150,000.00 $150,000.00 $ - Operating Expenditures: Clam Bay EcoSystem Engineering Fees $ - $ - $ - $ - Other Contractural Services 150,000.00 $ 75,000.00 72,526.25 2,473.75 Total Clam Bay Dreging $ 150,000.00 $ 75,000.00 $ 72,526.25 $ 2,473.75 Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ - $ - Total Capital Expenditures $ - $ - $ - $ - Total Clam Bay Operating Expenditures $ 150,000.00 $ 75,000.00 $ 72,526.25 $ 2,473.75 Net Profit/(Loss) $ - $ 75,000.00 $ 77,473.75 $ 2,473.75 Agenda Item#7f Page 15 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget-June 30,2016 Clam Bay Dredging Fund 195/88032.1-FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Fund 195 Distribution $ - $ - $ - $ - Total Operating Revenues $ - $ - $ - $ Operating Expenditures: Clam Bay Dredging Engineering Fees $ 6,128.19 $ 6,128.19 $ 16,781.75 $ (10,653.56) Other Contractural Services 249,377.06 249,377.06 13,420.98 235,956.08 Total Clam Bay Dreging $ 255,505.25 $ 255,505.25 $ 30,202.73 $ 225,302.52 Capital Expenditures: Clam Bay Restoration Improvements General $ 344,000.00 $ 344,000.00 $ 474,522.00 $ (130,522.00) Total Capital Expenditures $ 344,000.00 $ 344,000.00 $ 474,522.00 $ (130,522.00) Total Clam Bay Operating Expenditures $ 599,505.25 $ 599,505.25 $ 504,724.73 $ 94,780.52 Agenda Item#8b Page 1 of 6 Clam Bay Update Mangrove die-off. Tim's report and exhibit showing the die-off areas in January and June are included. The die-off in June is estimated at about 15 acres or about twice the size as in January. Turrell, Hall will continue to monitor and will prepare written updates in 30 and 60 days that will include information about new growth among the dying trees,the percentage of white, red,and black mangroves in the die- off areas,and the location of the hand-dug channels vis-à-vis the die-off. The Clam Bay Committee will meet on August 31 at 1:00pm to discuss the monitoring reports and intervention strategies, as needed. Hand-dug channels. Please note in Tim's report the explanation for the "three missing"hand-dug channels in Upper Clam Bay and the process for obtaining permits should new hand-dug channels be needed. Copper. Copper results are included and look very good. Please note that in both March and April, 2016 all nine sampling sites in Clam Bay met the FDEP's criteria for copper. This is in contrast to 2015 when three sampling sites in March and three in April failed to meet the criteria. Total phosphorus and total nitrogen. Dave Trecker recently reported that the sampling sites used by FDEP (CB1, CB3, and CB6) are within site-specific criteria, except for TP for CB1 in Upper Clam Bay. The TP level at this site has previously been an issue and will continue to be monitored. Dr.Tomasko's second quarterly report on TP and TN (for February, March,and April samples) is expected about August 15. Tidal Data. Included are data for February, March,April, May,and June 1-27 from PBSD's new tidal gauges. At this time the tidal exchange at the northern end of Clam Bay is similar to what it was prior to dredging. Osprey platform. The Pelican Bay Foundation has agreed to allow PBSD to build an osprey nesting platform near marker 36. Estimated costs are not yet known. FDEP dredging permit. This permit has been extended to 2027 so that it will expire at about the same time as the USACE dredging permit. Prepared by Susan O'Brien July 1, 2016 Agenda Item#8b Page 2 of 6 TU LL, HALL ASSOCIATES, INC ' MARINE &ENVIRONMENTAL CONSULTING 3584 Exchange Avenue, Suite B •Naples,Florida 34104-3732 • (239)643-0166• Fax(239) 643-6632 MEMORANDUM TO: PBSD Clam Bay Committee c/o Neil Dorrill FROM: Tim Hall DATE: June 24,2016 RE: Die-off status,hand-dug channels,and future permitting Neil, Since I will be out of town during the upcoming Committee and Board meetings I have provided a written summary in response to a few questions that have been asked. DIE-OFF STATUS At the request of the Board we have been keeping an eye on the status and extent of the new die-off area up near the Strand. I had estimated about 7.76 acres of dead areas back in January 2016. Based on the most recent aerials flown this month and some ground truthing,the area dying back has doubled in size since January. The area where vegetation was largely dead now totals approximately 15.04 acres,with other nearby areas showing signs of stress as well. There were small seedlings present in the northern die-off area and some signs of leave growth on a few of the larger trees which did not die completely,but the area behind the strand was mostly dead white mangroves. I still believe that the die-off was mainly the result of lower exchange through the Pass and the inability of water to get out of the north end of the system,not a result of any blocked hand-dug channels. The heavy rains in January and February simply overwhelmed the capacity of the Pass at that time and so water stacked up in the mangroves similar to what happened in 1995. We have included some photographs from the site visit,a map of the January die-off limits and a map of the June die-off limits for your use. HAND-DUG CHANNELS The simple explanation for the three"missing"channels is that we messed up with the exhibit. Back in 2004/05 when we originally laid out the remaining channels we had shown three channels at the very north end of the system. However,further investigation when the channels were being dug in 2006 indicated that that area was in very good shape and the channels were not needed so they were never installed. Those three channels were not shown on any annual report exhibits prior to 2013 or on the FDEP maintenance permit. Jump forward to 2013 when we were updating exhibits for the management plan,somehow we used the GPS points for the 2004/05 proposed channels instead of the installed channels and I did not catch the error. I don't use that exhibit when checking the channels and just didn't realize that those three had been added back on. We have corrected that and sent the right layout to Lisa. Agenda Item#8b Page 3 of 6 PERMITTING I am still not convinced that any new channels are needed through the mangroves though we are looking at one channel that would run parallel to the strand wall from north to south and help move water that does look to be stuck in places along the wall. It is immediately next to the wall where some of the new die-off seems to be concentrated as well. Permitting would involve a new permit application to FDEP to add the new channel into our existing network. The construction portion of the FDEP permit expired in 2015 but the operation portion of it allows us to keep maintaining the existing channels. We would also have to modify the USACE permit to add any new channel. The USACE permit is good until 2021 so a simple modification is all that would be needed. The USACE is still backed up a bit so I would expect to spend 9 to 12 months with them to get the modification. FDEP should take 6 to 9 months for the new permit. If you have any further questions while I am away please contact Arielle,Jeff or Marielle. Arielle will be attending the meeting in my stead on the 6th. Sincerely, Tim Hall Senior Ecologist Agenda Item#8b Pas e4of6 w * d 7,'; (O O' ,, N r. N W 0. CC Z I -100 OD. !tail:0 ,i., 01 1 . -71000 \\\\. D.e '- !` a 0,o c w o • .4, 1: '-i't; I ‘1. 0 4 .;— - - o ill .,.\\\\ , . , ,.. \\ ./.. -,,i,,,,, ,.,..,,_ b ..,*,„ ..,..,,,. --:-., ��< y r } 1 rt �" Z 4 •„ ..): . 06 ; ` a ter _ •�' .. 2 --> 1,13::,-'74*----?,..-, ; ,-Z-','-',;.- h '4+, 'i` �< rl — '-tr ' -i -...;. 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I Marker 14 0.4 rJ Marker 26 0.3 ' I . .iMarker 32 0.2 - 0.1 r : li, Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mean Low TideTime La• -2016 300 - PASS DREDGING 250 N I I e 200I Marker 9 j r 'i i f -, - 150 - , • I.Marker 14 ei t7 Market 26 i- w 100 t I •Marker 32 o 50 t 1 1 I. I ' 'I I I Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Definitions: Mean Tide Ratio:ratio of Gulf of Mexico mean tide over gages mean tide,averaged over a month.This ratio is representative of the pass's effectiveness in flushing water from the bay. The lower the ratio, the less efficient is flushing, indicating material accurrualting in the pass. Mean Low Tide Lag:time difference between low tide in the Gulf of Mexico and at the gage's locations,averaged over a month in minutes.The time lag is also represenattive of the pass's effectiveness in flushing water from the bay.The higher the lag the less efficient is flushing,indicating material accumulating in the pass. http:i(www.humistonandmoore.comi#Iclampass-tidelt35s0 1/2 Agenda Item#8b Page oms Clam Gay Copper agv Clam Clam Clam ClamClamClamClam Clam Clam Bay Bay2 Bay3 Bay4 Bay5 Bay Bay7 Bay8 Bay9 3/2 15 1.54 20.10 1.12 0.50 0.35 0.35 0.35 0.35 0.35 3 26 15 4.97 3.93 4.68 3.50 3.00 3.58 3.00 3.00 3.00 4/29/15 4.70 | 4.49 3.39 0.65 4.73 171 0.94 1.69 1.51 5/26/15 4.49 2.66 1,24 1.37 0.27 0.27 0.35 0.36 1.91 6/30/15 3.04 2.16 0.47 3.08 0.27 0.27 3.04 0.27 0.27 7 16 15 4.91 I1.20 4.15 2.66 1.58 4.14 7.12 3.28 1.53 8/26/15 0.88 1.46 1.89 1.43 2.10 1.05 4.36 3.68 3.61 9 10/15 2.77 11,60 3.10 2.19 0.54 0.50 0.90 0.27 0.39 10 21 15 1.85 1.30 0.835 1.76 0.272 1.20 3.36 0.551 0.547 11/17/15 2.39 2.21 2.16 1.75 1.09 0.864 1.37 0.9I0 0.684 12 09/15 2.037 4.306 2.631 0.272 0.272 0.538 0.901 1.415 0.272 1 13 16 3.89 8.91 4.29 2.15 1.44 1.17 0.854 0.558 0.510 2 25 16 3.46 9.48 1.70 2.14 0.272 0.272 0.411 0.278 0.272 3/23/16 1.88 2.08 0.679 0.500 0.500 0.500 0.508 0.500 0,500 County Lab 3/23/16 0.272 1.05 0.272 0.272 0.272 0.272 0.272 0.272 0.272 Benchmark 4 27 16 0.270 0.270 0.370 0.270 0.270 0.270 0.270 0.270 0.370 E'..'CCsoQ8n5TATE S7&I.ID&RD8F�3.TnQ/i, ' - n � `. � � ,=� to�� m it" CO . � �!~. 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(..., kt.Li.„ ; ,...,„,,,,„,, .• . _-„, , ,, _ . ..,,.... , „,,,,,,,..„ =...e ,c Y +..vi" f t 3^ 4 aN,p `+FeT' t • t' .;; • N g�L `3 E #, t RY4', *t fes. +..,. j '� ✓'k- r4\. ! a g f—" t R �RK 3r y, , .: 4 { s �t w vi 1,4'.1:1,.y � c� { �� l f a 4 .1 I 1 ti c m r< ato. .,.,. RI, ;+E ., s ' .`.y. F t 2 _, w • ,M lei 3 1 ayte , r:, u":LT: : �,. . . ANN.9MEaftroe,,,S.ErN,,NttpNYalRE.N.MM.-VT 9,5+4;R2Lascn REPORT nt}i'.,q ,..1-41134.127,3,4NJC0110 Agenda Item#8c Page 1 of 1 L&S COMMITTEE MEETING of 6/29/2016 REPORT The L&S Committee met at the Pelican Bay Community Center on on June 29, 2016. The following items were discussed and actions were taken: 1 . Neil Dorrill, PBSD Administrator, updated the committee on the Waterside pedestrian walkway project to connect Artis-Naples and the Waterside shops and restaurants. The project will create a pedestrian friendly and safe walkway between the two entities. The project will require a small number of additional street lights. Staff will finalize the number, review if sidewalk lighting is needed, and find out the timetable of construction. 2. Jim Hollis, lighting consultant, and Jim Carr, our engineering consultant, reported on the legal requirements, best practices design, and the results of a Pelican Bay Street Lighting Study. a. It is good practice but not a code requirement to place street lights at crosswalks. b. Pelican Bay's street lights are structurally sound and well engineered. It is not necessary to replace our lighting fixtures or poles. c. There are some areas where street lights are lacking. d. Mike Shepherd reported that it is possible to replace current light bulbs with LED bulbs without replacing our current fixtures. e. The committee directed staff to test the utility and effect of LED bulbs vs. our present bulbs at the intersection of Pelican Bay Blvd. and Gulf Park Drive and report on the results. The results will help decide which bulb type to use throughout the community. f. Staff will determine and report back on conflicts between trees and effective illumination of existing street lights, and where new poles and lights maybe needed. 3. The committee recommended that the PBSD Board fund no more than $91,000 for re-landscaping 30 cul-de-sacs and several smaller projects. "CIP" notation was changed to "LIP" (Landscape Improvement Project). Submitted by: Joe Chicurel, Chairman L&S Committee PBSD RELANDSCAPING 38000 PLANTS AND SOD 2400 SOIL 3700 PINE STRAW 2500 RENTAL EQUIPMENT 22000 TEMPORARY HELP 12800 ESTIMATED IRRIGATION 9150 TREE WORK 90550 CUL DE SACS BOBWHITE TAMARIND KILLDEER HOLLYBRIAR (2) WHIMBREL KNOLLWOOD TEAL TALLOW TREE BENTWOOD EAST BENTWOOD WEST SLASH PINE BUTTON BUSH BAY TREE KINGBIRD LAKE VISTA ARROWHEAD PINE SIDE EAST PINE SIDE WEST WILLOWWOOD EAST WILLOWWOOD WEST PINECREEK EAST PINECREEK WEST TURKEY OAK EAST TURKEY OAK WEST SHADOW LAKE EAST SHADOW LAKE WEST WOODHAVEN PITCH APPLE EAST PITCH APPLE WEST