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Minutes 05/04/2016 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MAY 4,2016 The Pelican Bay Services Division Board met on Wednesday, May 4, 2016, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Bohdan Hirniak Ken Dawson, Chairman Susan O'Brien Scott Streckenbein, Vice-Chairman Peggy Pinterich Joe Chicurel Mike Shepherd Tom Cravens Dave Trecker Jacob Damouni (absent) Gary Ventress Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager (absent) Barbara Shea, Recording Secretary Also Present Tim Corcoran, Pelican Bay Foundation Robert Naegele, PB Property Owners Assoc. Dave Doern, Pelican Bay Foundation Brandon Reed, County Legislative Affairs Jim Hoppensteadt, Pelican Bay Foundation APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 4/6/16 Regular Session meeting minutes 5. Audience comments 6. *Approval of the proposed FY17 budget (30 minutes) 7. Correspondence received from the PBPOA on the street lighting project (20 minutes) 8. PBSD Board summer schedule (10 minutes) 9. Administrator's report (15 minutes) a. Clam Pass dredging update b. PBSD Board meeting schedule c. April financial report 10. Committee reports (20 minutes) a. Budget b. Clam Bay c. Landscape & Safety d. Water Management e. Beach Renourishment (add-on) 11. Chair's report (10 minutes) a. Chair's procedures for final Board agendas 12. Old business 1 Pelican Bay Services Division Board Regular Session May 4,2016 13. New business 14. Adjournment *indicates action items ROLL CALL Mr. Damouni was absent and a quorum was established AGENDA APPROVAL Mr. Streckenbein motioned, Mr. Cravens seconded to approve the agenda as amended, adding Item #10e. The motion carried unanimously. APPROVAL OF 04/06/16 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 04/06/16 regular session meeting minutes as amended. The motion carried 9-1,with Dr. Chicurel dissenting. AUDIENCE COMMENTS Mr. Henry Bachman commented on landscape easements and services provided by the PBSD to the Foundation. Dr. Ted Raia requested information on the drainage problem in Bay Colony. APPROVAL OF THE PROPOSED FY17 BUDGET Mr. Streckenbein recapped the FY17 budget committee discussions, resulting in the proposed assessment of$587.83 per ERU, or a$79 increase over the current year's assessment. He emphasized the community's goal of maintaining Pelican Bay as a premier community and reiterated that"playing catch up"was the major reason for the proposed budget increase. He stated that the newly created Cost Saving Strategies Ad Hoc Committee will explore alternative labor models and other areas of cost savings which will ultimately be reviewed by the Board and may be included in the FY18 budget, or implemented at an earlier date. Dr. Trecker expressed his support for the proposed budget, providing that the level of increase did not continue in future years. He stated that residents should be aware that approximately $640,000-$990,000 of the current budget is for landscaping for private entities including the Foundation. Ms. O'Brien expressed her opposition to the proposed budget. She stated that the overall budget increase from FY15 to FY17 is 37.7%; the increase in landscaping staff for this time period is 41%. Mr. Dawson expressed his support for the proposed budget, citing serious landscaping maintenance deficiencies in the community which need to be improved and/or corrected. Dr. Chicurel expressed his support for the proposed budget, citing the need for"catch up" for 8-10 years of no budget increases. He stated that the community wants a beautiful safe community and that beautification in our ordinance includes the Foundation. 2 Pelican Bay Services Division Board Regular Session May 4,2016 Mr. Henry Bachman expressed his opposition to including funds in the budget for the benefit of private entities as well as forming a committee to explore possible cost saving measures which would result in excessive time to implement such measures. Mr. Robert Naegele expressed his support for the direction of the PBSD Board in the budget process, including the formation of the Cost Saving Strategies Ad Hoc Committee. Dr. Ted Raia expressed his agreement with comments by Mr. Dawson and Dr. Chicurel and his belief that the PBSD's landscape maintenance of Foundation property is the cheapest delivery of service. Mr. Cravens motioned,Dr. Trecker seconded to approve the proposed FY17 budget. The motion carried 9-1,with Ms. O'Brien dissenting. CORRESPONDENCE RECEIVED FROM THE PBPOA ON THE STREET LIGHTING PROJECT Mr. Robert Naegele recanted the letter sent from the PBPOA to the PBSD concerning the PBSD street lighting project. Mr. Cravens suggested that the PBSD hold a"street lighting workshop" for residents in November/December to (1) provide information learned from the consultant hired to review Pelican Bay street lighting, (2) provide costs for different possible upgrades, and (3) obtain community feedback on this issue. Dr. Chicurel reported that the consultant will be attending the next Landscape & Safety Committee meeting and available for questions by residents. Mr. Henry Bachman supported Mr. Cravens' suggestion. PBSD BOARD SUMMER SCHEDULE After Ms. Shea read the results of the survey of Board members regarding availability to attend a June 8 Board meeting, Mr. Dawson confirmed that the next Board meeting would be held on June 8. The August Board meeting was cancelled by consensus of the Board members. ADMINISTRATOR'S REPORT CLAM PASS DREDGING UPDATE Mr. Dorrill reported on the success of the Clam Bay dredging project which is substantially complete. Remaining tasks include final grading, surveying and demobilization, which are expected to be completed by May 9. He stated that the success of this project has provided Pelican Bay with good credibility to be the steward of Clam Bay now and in the future. Ms. Linda Roth commented on the support for this dredging project by the entire community. She commented on the FWC's review of manatee protection zones in Collier County and requested photos of manatees in Clam Bay be forwarded to the FWC. APRIL FINANCIAL REPORT Mr. Cravens motioned, Mr. Streckenbein seconded to accept the April financial report. The motion carried unanimously. COMMITTEE REPORTS BUDGET 3 Pelican Bay Services Division Board Regular Session May 4,2016 Mr. Streckenbein had no additional comments; the budget was sufficiently covered under agenda item#6. CLAM BAY Ms. O'Brien provided a Clam Bay update. She provided an exhibit by Earth Tech which shows the hand-dug channels overlain on the infrared aerial map. This document was added to the record. She reported that recent monthly reports show improvement in phosphorus and nitrogen levels. LANDSCAPE & SAFETY Dr. Chicurel reported that the Landscape & Safety Committee did not meet in April. He gave a summary of items to be discussed by this committee in the coming months, to include (1) area by area committee member review of Pelican Bay landscape &hardscape, (2) landscaping needs/maintenance of the 41 berm to improve security and noise levels, (3) Oakmont Lake path safety issues, (4) sharrows showing wear &tear, and(5)the street lighting project. Dr. Chicurel reported on the warnings and citations issued by the CCSO for March. Mr. Dorrill reported on his meeting with staff of the Covenant Presbyterian Church regarding development of a proposal for a future commercial car carrier drop-off on the southwest corner of their property. The Church was amenable to the idea providing that an indemnification agreement is signed. The goal for implementation is the fall season of 2016. WATER MANAGEMENT Mr. Cravens reported that the Water Management Committee did not meet in April. BEACH RENOURISHMENT Dr. Trecker reported that the Board of County Commissioners approved the county FY16 beach renourishment project; the PBSD will be able to piggyback this project to add sand to the most badly eroded areas of the Pelican Bay beach. The project will begin after turtle nesting season, in November 2016. CHAIRMAN'S REPORT CHAIR'S PROCEDURES FOR FINAL BOARD AGENDAS Mr. Dawson provided definitions of what a meeting agenda is. He urged Board members to not add items and/or documents to the Board agenda subsequent to the agenda being advertised to the public and agenda packets being distributed to Board members. He urged Board members to submit all agenda items and backup documents to the PBSD office by the Friday before the Board meeting. Mr. Dawson stated that his goal is to provide availability of due diligence of all agenda items and backup documents to Board members and the public. Ms. Linda Roth commented that Florida Sunshine Laws do not require public notice of meeting agendas. She urged maximum transparency of the PBSD. OLD BUSINESS 4 Pelican Bay Services Division Board Regular Session May 4, 2016 None NEW BUSINESS None ADJOURNMENT lThe meeting was adjourned at 2:40 p.m. ( - K- , Dawson, Chairman Minutes approved [ ] as presented OR [' /] as amended ON [ s",,—K--iC, ] date 5