Agenda 07/12/2016 Item #16E6 7/12/2016 16.E.6.
EXECUTIVE SUMMARY
Recommendation to reject the sole response received from Invitation to Bid (ITB) 16-6640
Uninterruptible Power Systems (UPS) for Facilities Management Division, in conjunction with
other County Departments and Divisions, and to authorize County staff to re-solicit.
OBJECTIVE: To competitively solicit and retain a vendor to maintain and repair the County's
Uninterrupted Power Supply(UPS)units and systems.
CONSIDERATIONS: The County utilizes UPS systems in various County owned and leased buildings,
which provide temporary power to key equipment until a generator can kick in during power surges or
power outages. On May 26, 2016, Staff publicly advertised Invitation to Bid No. 16-6640 to obtain a
vendor to maintain and repair these items. Notifications were sent to 188 prospective vendors, with 53
prospective vendors downloading bid packages. On June 14, 2016, only one prospective vendor
responded. The response was deemed non-responsive as the prospective vendor only provided a bid
schedule, with no response to the remainder of the requested and/or required information. County staff
believes that it is in the best interest of the County to re-solicit this ITB, in order to obtain the best value
for the County for these services.
FISCAL IMPACT: None.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
RECOMMENDATION: That the Board rejects the sole response received from Invitation to Bid (ITB)
16-6640 Uninterruptible Power Systems (UPS) for the Facilities Management Division, in conjunction
with other County Departments and Divisions, and authorizes County staff to re-solicit.
Prepared by: Megan Gaillard,Internal Controls Manager,Facilities Management Division
Attachments: 1. ITB 16-6640 Uninterruptible Power Systems
2. ITB 16-6640 Original Bid Tabulation
3. ITB 16-6640 Addendum l
4. ITB 16-6640 Addendum l Bid Tabulation
5. JIB 16-6640 Addendum 2
6. Vendor's Response
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7/12/2016 16.E.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.6.
Item Summary: Recommendation to reject the sole response received from Invitation to
Bid (ITB) 16-6640 Uninterruptible Power Systems (UPS) for Facilities Management Division, in
conjunction with other County Departments and Divisions, and to authorize County staff to re-
solicit.
Meeting Date: 7/12/2016
Prepared By
Name: GaillardMegan
Title: Manager-Internal Controls,Facilities Management
6/21/2016 7:13:27 PM
Submitted by
Title: Manager-Internal Controls,Facilities Management
Name: GaillardMegan
6/21/2016 7:13:29 PM
Approved By
Name: LinguidiDennis
Title: Division Director-Facilities Mgmt,Facilities Management
Date: 6/22/2016 12:27:31 PM
Name: pochopinpat
Title: Operations Coordinator,Administrative Services Department
Date: 6/23/2016 8:51:29 AM
Name: JohnsonScott
Title: Manager-Procurement,Procurement Services
Date: 6/23/2016 10:41:04 AM
Name: BurnsRhonda
Title: Procurement Specialist,Procurement Services
Date: 6/23/2016 11:07:12 AM
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Name: KearnsAllison
Title: Interim Procurement Director
Date: 6/23/2016 1:57:50 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/27/2016 9:16:27 AM
Name: PriceLen
Title: Department Head-Administrative Svc, Administrative Services Department
Date: 6/28/2016 5:09:30 PM
Name: WellsLaura
Title:Management/Budget Analyst, Senior, Office of Management&Budget
Date: 6/29/2016 2:07:10 PM
Name: AshtonHeidi
Title: Managing Assistant County Attorney, CAO Land Use/Transportation
Date: 6/30/2016 1:51:14 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 7/1/2016 3:13:07 PM
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7/12/2016 16.E.6.
Collier County
Administrative Services Department
Procurement Services Division
INVITATION TO BID
Date: May 26, 2016
From: Rhonda Burns, FCCN, CPPB, Procurement Strategist
(239) 252-8941 (Telephone)
(239) 252-6700 (FAX)
RhondaBurns@colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: 16-6640 Uninterruptible Power Systems
As requested by the Information Technology, Public Utilities and Facilities Divisions, the
Collier County Board of County Commissioners Procurement Services Division has
issued this ITB for the purpose of obtaining fair and competitive responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre-ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. All
responses to questions will be posted on the website with electronic notification to all
prospective vendors.
We look forward to your participation in Collier County's competitive procurement
process.
cc: Megan Gaillard, Internal Controls Manager, Facilities Management Division
Dennis Linguidi, Director, Facilities Management
Miguel Carballo, Facilities Manager, Facilities Management
Note: All ITB responses submitted must include one (1) original labeled MASTER,
along with one (1) exact duplicate copies, including all required forms.
r.
Praoaernent SemcesDM on.3327 Tamiarni Trail East•Naples,Florida 34112-4937.239-252947.wwea_colt;erpov_retprocuren ntserMices
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Invitation to Bid
Index
Public Notice 3
Exhibit I: Scope of Work, Specifications and Response Format 4
Exhibit II: General Bid Instructions 14
Exhibit III: Standard Purchase Order Terms and Conditions 20
Exhibit IV: Additional ITB Terms and Conditions 23
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement 30
Attachment 2: Vendor's Check List 31
Attachment 3: Vendor Submittal - Bid Response Form 32
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit 34
Attachment 5: Vendor Submittal — Immigration Affidavit 35
Attachment 6: Vendor Substitute W—9 36
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 37
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Go`-tier County
Administrative Services Department
Procurement Services Division
Public Notice
Sealed bid responses for Solicitation 16-6640 Uninterruptible Power Systems, will be
received electronically or manually only at the Collier County Government, Procurement
Services Division, 3327 Tamiami Trail E, Naples, FL 34112 until 2:30 PM, Collier County local
time on June 9, 2016. Solicitation responses received after the stated time and date will not be
accepted.
Solicitation 16-6640 Uninterruptible Power Systems
All questions regarding this ITB must be submitted online on the Collier County Procurement
Services Division Online Bidding System website: www.colliergov.net/bid. All responses to
questions will be posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only
available for download from the Collier County Procurement Services Division Online Bidding
System website noted herein. ITB Documents obtained from sources other than Collier
County Purchasing may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Joanne Markiewicz
Director, Procurement Services Division
Publicly posted on the Collier County Procurement Services Division website:
www.colliergov.net/purchasinq and in the lobby of the Purchasing Building on May 26, 2016.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Information Technology, Public Utilities and Facilities
Management Divisions (hereinafter, the "Division or Department"), the Collier County Board of County
Commissioners Procurement Services Division (hereinafter, "County") has issued this Invitation to Bid
(hereinafter, "ITB") with the intent of obtaining bids from interested and qualified firms in accordance
with the terms, conditions and specifications stated or attached. The Vendor, at a minimum, must
achieve the requirements of the Scope of Work and specifications stated.
The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
Collier County Divisions are responsible for maintaining the Uninterrupted Power Supply (UPS)
units /systems in various County owned and leased buildings throughout Collier County. This also
includes the battery maintenance and battery replacement. In order to maintain the integrity and
continuous operation of these systems, the County intends to award a contract to perform:
1. Preventative maintenance inspection services for units and batteries;
2. Provide labor and parts for routine repair services for units and batteries; and,
3. Provide labor and parts for on-call repair services for units and batteries.
The County reserves the right to select one, or more than one contractor, for a single service, or
for multiple services. Should the County award the services for two (2) or more contractors, and
one of the contractor(s) consistently does not perform their assigned responsibilities, the County
retains the right and authority to reassign work to one of the other contractors awarded so as not
to leave the equipment vulnerable or in disrepair.
Historically, the Facilities Management Division, Information Technologies Division, and the Public
Utilities Departments have spent approximately $240,000 per annual fiscal year.
Detailed Scope of Work
It is the intent of the Facilities Management Division that the County UPS systems experience
minimal down time; therefore, bidder's response time shall be a factor in the award of this bid.
While the County intends to use the contractor(s) awarded as a part of this solicitation, the County
reserves the right at any time to use the awarded contractors for the services described, or to
request additional quotes or bids from other contractors [per the Board's Purchasing Ordinance].
A qualified bidder will provide preventative maintenance inspection services, repairs services, and
on-call repair services including but not limited to Emerson systems, Liebert systems, Eaton
systems, APC systems, etc., as well as capable of furnishing the following services:
• Battery replacement/ installation
• Battery preventative maintenance
• UPS replacement/ installation
• UPS preventative maintenance
Bidder(s) may also be required to conform to the Facilities Management Division's Work
Management procedures, such as utilizing the Facilities Management Division's work order forms,
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or future online work order system, at no additional cost to the County. The Contractor will be
responsible for utilizing any systems used by the County for work orders.
All bidders must provide requested certifications and licenses necessary to perform the services
outlined in the bid specifications.
The contractor shall use qualified technicians (brand certified) to complete all work in accordance
with the requirements specified in the bid specifications. Hourly time will be paid only for actual
time at the worksite. Travel time will not be an allowable item.
The preventative maintenance covered by this scope of work includes (all checks or processes
may not be applicable to all equipment types or models):
1. Visual Inspections:
• Inspect all printed circuit board connections for cleanliness, swab contacts if
necessary;
• Inspect all power connections for signs of overheating;
• Inspect all subassemblies, bridges, and legs for signs of component defects or
stress;
• Inspect all DC capacitors for signs of leakage;
• Inspect all AC capacitors for signs of leakage;
• Inspect and inventory all customer-owned spare parts;
• Inspect for and perform, as required, any open engineering changes;
• Inspect insulation, overheating, and physical damage; and
• Inspect battery monitoring system.
2. Internal Operating Parameters:
• Control calibrations—check/ adjust, as necessary;
• DC Ground Detection Offset, if applicable;
• Inverter leg current average phase balance, if applicable;
• Output filter current average phase balance;
• Rectified bridge current average leg balance;
• AC Protection settings are checked;
• DC Protection settings are checked;
• Calibrate and record all electronics to system specifications;
• Input and Output Frequency and Voltage Bandwidth settings are checked;
• Verify DC filter capacitance;
• Verify AC tank and trap filter capacitance including balancing of items;
• Power Supply voltages and waveforms;
• Update firmware as necessary with customer approval (parts if required are included
at no charge under service agreements with full parts coverage, otherwise billable);
and
• Evaluate Field Service Bulletins (FSBs)for potential updates (parts if required are
included at no charge under service agreements with full parts coverage, otherwise
billable).
3. External Operating Parameters:
• System Input Voltages, all phases;
• System Input Currents, all phases;
• DC Charging Voltages (float and equalize), record settings, and adjust to nominal;
• Rectifier phase on and walk-up;
• Inverter phase on and walk-up;
• Adjust all panel meters to measured values;
• System Bypass Voltages, all phases;
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• Manual and UV Transfer Testing, verify uninterrupted transfer waveform, if
applicable;
• Outage Simulation, batter capability testing, and verify charger current limit; and
• Generator operation and interface verification, if applicable.
4. Environmental Parameters:
• UPS area ambient temperature and condition of ventilating equipment;
• General Cleanliness of UPS Power Module;
• General Cleanliness of UPS area;
• Replace air filters as applicable and necessary (parts if required are included at no
charge under service agreements with full parts coverage, otherwise billable);
• Clean outside of UPS including control panel/CRT screen; and
• Flywheel only: Drain oil and change oil and filers.
5. Battery Cabinet Checks:
• General appearance of battery systems (all types);
• General cleanliness of batter system areas (all types);
• Verify the integrity of the battery rack/cabinet;
• Inspect all DC connections for abnormalities;
• Inspect cells for physical abnormalities;
• Check batter for current limits, input limits, overload levels, and over temp circuits;
• Check for corrosion on battery terminals and connectors;
• Clean batteries as necessary;
• Verify proper torque on connections;
• Verify the condition of the ventilation equipment, if applicable;
• Check the appearance of the battery room, if applicable;
• Battery system area ambient temperature and condition of ventilating equipment; and
• For internal batters only— measure and record:
i. Overall battery float voltage;
H. Charger output current and voltage;
iii. Negative terminal temperature of one cell/batter per battery cabinet shelf or
rack tier; and
iv. Momentary load testing of cells < 100 watts (e.g. 9E, 9x55, not 9330).
6. Monitoring System Parameters:
• Alarm archive review and printing;
• Alarm lamp test-local and remote, if applicable;
• Replace all open monitor bulbs;
• Inspect battery monitoring system; and
• Review battery test in history, if applicable.
7. Circuit Breakers/ Isolators:
• Check capacitors for swelling or leaks;
• Verify free travel; and
• Check magnetic/thermal settings.
8. Additional Items:
• Synchronizing verification:
i. Utility Snyc and Transfer to bypass;
ii. Transfer from bypass to UPS;
iii. Verify voltage and phase lockout; and
iv. Verify static bypass operation.
• Fuses need verified for type, value, and condition;
• Power Measurements (on-line):
i. Output RMS current (Phase and Neutral); and
ii. Output Peak current (Phase and Neutral).
• Cleaning/Air Flow—check fans, doors, and compartment seals
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i. Replace filters; and
ii. Clean Module.
• Clean normal cell dirt/dust accumulation, when possible.
• Battery recycling as required, is included.
• Check nuts, bolts, screws, and connections for tightness and heat discoloration.
• Operational testing of the system including unit transfer and battery discharge.
9. General:
• Customer consultation;
• Verbal recommendations; and
• General observations.
Following the preventative maintenance inspection, a written report/ check list will be provided
detailing the results of the inspection, services completed, and making specific recommendations for
future remedial action, upgrades, or sparing.
Preventative maintenance on each unit/system / battery is required to be completed in accordance
with the manufacturer's recommendations. Preventative maintenance will be billed by item serviced.
Actual records must be provided for payment. Actual records must be provided for payment. These
records will include but not be limited to: a summary spreadsheet for each unit services with the date
of service and an attestation signed by the Contractor.
Typically preventative maintenance will be completed during normal business hours; however, the
County may request preventative maintenance during off-hours, as deemed necessary by the
Facilities Manager or designee. A surcharge will be allowed for off-hours preventative maintenance, if
necessary and first approved in writing by the Facilities Manager or designee.
Contractors Responsibilities
The Contractor(s) awarded for preventative maintenance inspection services, repair services, and
for on-call services will provide:
1. All necessary labor, materials, equipment, tools, consumables, transportation, skills, and
incidentals required for the preventative maintenance inspection services, repairs, and on-call
services for the County's systems. Except as noted herein, travel, fees and surcharges will
not be accepted in conjunction with this contract, and such charges should be incorporated
into the pricing structure.
All work shall be a "turn key" operation to include all repairs, site clean-up and restoring the
work area to its original condition. This contract provides for any services deemed necessary
to complete the job, through means of Contractor(s) in-house expertise or sub-contracted work
as needed (back-up documentation will be required for sub-contracted work). The contractor
shall ensure that all rooms and equipment (i.e. UPS units and systems, batteries, etc.) be kept
clean and free from dirt, dust and debris.
Where necessary, work shall include proper permitting, as required, and the contractor(s) shall
be responsible for permit submissions, unless otherwise instructed by the County. Permit fees
may be included as a line item on invoices/quotes.
The awarded contractor(s) will maintain sufficient personnel (am and pm/service) to
accomplish County's work schedule.
2. Technicians who are trained and experienced with brands serviced. The Contractor's
technicians will be available for response twenty-four(24) hours a day, seven (7) days a week
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for any emergency repairs. Emergency response shall be provided in no more than two (2)
hours. Non-emergency response within four(4) hours is acceptable.
3. A qualified engineer(with all related licenses and certifications being current and in full force
and effect)with the experience and ability to "pull" all permits required for any and all system
renovations.
There is a multitude and variety of different systems currently in place. All brands must be able
to be serviced by the vendor.
4. ON-CALL SERVICES for regular and emergency equipment maintenance, repair, and
replacement identified in the scope of work.
The two types of maintenance, repair, and replacement services required are:
• On-Call Repair Work: The project manager will provide a scope of work to be performed
to the contractors and request that a "time and materials" or"lump sum" quote be provided.
The County expects that for on-call repair work, the contractor provides a price quote within
a reasonable time (one to two business days)from the point of initial contact. Once a
purchase order is issued, the project manager would expect that the on-call service for
regular maintenance, repair and replacement commence within two (2) business days,
unless otherwise directed by the project manager. In the event that the contractor does not
fulfill these response requirements the County reserves the right to contact other
contractor(s)to perform the scope of work.
• Emergency Repair Work: The project manager will identify the needed maintenance,
repair and replacement for the life, health, safety or equipment/facility emergency and
request that work be completed as soon as reasonably practicable. The project manager
may direct the contractor to commence work through a verbal direction; and a purchase
order will be issued to the contractor as soon as possible. All emergency repair work will be
completed on a time and materials based on the contracted pricing schedule.
In each scope of work the County's project manager reserves the right to specify: the period of
completion; collection of deductions/fines or actual costs in the event of late completion
and/or non-compliant performance and/or vendor caused damages; and "lump sum" or "time
and material" sums.
• If"lump sum" quote is requested, the Contractor shall provide: A not-to-exceed total cost
for the entire scope of work including a brief description of the work to be completed;
• If"time and material" quote is requested, the Contractor shall provide:
➢ A not-to-exceed total estimated cost for the entire scope of work;
➢ The expected number of work hours by each position (and the hourly rate) and the
extended total;
➢ The breakdown of the cost for supplies, parts and equipment used for the scope of
work; the contractor must provide itemized documentation of any supply, part or
piece of equipment that is greater than five hundred ($500) dollars; for
supplies/materials, parts and equipment five hundred ($500) or less, the contractor
does not need to provide itemized documentation;
➢ If applicable, a mark-up of subcontractor's labor, supplies/materials and
equipment may be included; the contractor must provide itemized documentation of
any subcontractor's labor, supplies/ materials, and equipment that is greater than
five hundred ($500) dollars; for labor, supplies / materials and equipment five
hundred ($500) or less, the contractor does not need to provide itemized
documentation.
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5. On-Call Schedule: Contractor(s) awarded will provide an on-call schedule twenty-four(24)
hours a day, seven (7) days per week. Successful bidder(s) shall provide the County with an
on-call telephone number(s)for both standard, technical, and emergency service. Response
time shall not exceed two (2) hours from time of call for emergencies.
6. Replacement/ Repair Parts: All replacement/ repair parts must be approved and be of
genuine and original manufacturer's parts. The Contractor(s)will be required to provide proof
of the Original Manufacturer's parts through providing invoices or photographs at the time of
invoice submission.
The Contractor shall be required to expressly warrant that all replacement are new and free
from defects, warranted for their merchantability and meet the performance specifications of
the original equipment. In the event a portion, or all of an order, is found to be defective when
delivered and/or installed, the Contractor shall immediately replace the equipment at no cost
to the County.
7. Warranties: All new equipment warranty work shall be provided by the original warranty
supplier. All warranty responsibility for previously purchased, but still under warranty,
equipment will continue to be provided by the original warranty supplier until expiration of the
warranty period. Upon expiration of the warranty period, responsibility for maintenance shall
automatically transfer to the contractor, unless otherwise directed by the project manager.
All trouble calls shall be initially reported to the Contractor. If the trouble call involves a
warranty item, the Contractor shall notify the project manager, who will then have the
responsibility of placing and tracking the warranty trouble call with the warranty supplier.
Maintenance of the warranty inventory list and the notification of a warranty trouble call to the
project manager shall be provided by the Contractor at no additional cost to the County.
8. Additions and Deletions of Equipment: The County retains the right to add or to delete any
equipment from service provided under this Contract as described herein, upon written
notification by the County designee to the Contractor. Any additions or deletions shall be
handled by letter from the Project Manager and approved by the Procurement Strategist.
9. Facility Safety and Security: The Contractor(s) employees are to comply with all legal and
safety requirements, including, and without limitation, the requirements of the Occupational
Safety and Health Act (OSHA) and the National Institute for Occupational safety and Health
(NIOSH).
The Contractor will exercise all necessary caution to protect public pedestrian and employee
traffic and to protect all public and private property from injury or damage caused by the
Contractor's operations. Any practice deemed hazardous by qualified County staff will be
immediately halted upon verbal or written notification to the Contractor by the project manager
or designee.
Work must be performed in accordance with industry standards & guidelines. The contractor
will comply with all applicable federal, state and local laws, ordinances, rules and regulations
pertaining to the performance of the services requested herein. Any fines levied due to
inadequacies, or failure to comply with any requirements, will be the sole responsibility of the
Contractor. Any employee or representative of the contractor found not in conformance with
any laws, statutes, rules or regulations will not be allowed on job sites. Violations by a
contractor may constitute cause for immediate termination of the Agreement. The Contractor
shall replace or repair any loss at their cost. The County may withhold payment or make such
deductions as it may deem necessary to insure reimbursement for loss or damage to property
or persons through negligence of the Contractor and its employees.
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The contractor must comply with Federal and State right-to-know laws if hazardous materials
are used. Material Safety Data Sheets (MSDS) will be made available and provided to the
County per the project manager's direction. The Contractor is required to immediately report to
the project manager any spillage or dumping of hazardous material on County property. The
Contractor shall bear all costs associated with the cleanup of any such incidents.
All Contractor personnel will have on their shirts the name of the Contractor's business name
and County issued photo identification available at all times. Site access will be limited to
required company vehicles and delivery vehicles only. Any parking at any of the County
buildings or facilities is to be coordinated, in advance of starting a purchase order, with the
County designee. Contractor parking shall not interfere with County personnel or general
public parking or pedestrian traffic. Violator's will be towed at owner's expense.
Proper behavior and language by all Contractor employees will be enforced at all times while
working on County property. Contractor employees shall be prohibited from disturbing items in
County offices, and from smoking in any County facility.
Background Checks
The successful contractor(s) will be asked to work in the County Jails and other areas
considered being "high security", which require thorough background checks of personnel and
tools taken into the jails. Work to be completed at the Jails and/or Sheriffs locations must be
by appointment only and scheduled with the Collier County Sheriffs Office.
The vendor(s) and their subcontractor(s) are required to comply with County Ordinance 2004-
52, as amended. Background checks are valid for five (5) years and the vendor(s) /
subcontractor(s) shall be responsible for all associated costs. For further information regarding
background checks, please visit the following Website: http://www.colliergov.net/vour-
qovernment/divisions-f-r/facilities-management/background-checks .
Records and Documentation: The contractor is responsible to maintain and update records
for each type of equipment serviced. The documentation will include, and not be limited to,
records of all service calls, preventative maintenance performed, and any system
modifications, if applicable. The Contractor will maintain a service log at the site of each piece
of equipment maintained. The contractor will not charge for any call back work. All recovery
reports shall be sent to the County contract manager, or their designee, noting date, type,
quantity, location, and disposal information.
10. Performance Measures: The Contractor shall maintain compliance with the following
performance measures:
a. The Contractor will provide 100% of all required reports and records within the time
frame specified to the County, or their designee.
b. The Contractor will advise the County, in writing, of any extenuating circumstances that
will prohibit the Contractor from meeting the above-outlined performance measures.
c. The Contractor will furnish all necessary labor, tools, equipment and services to perform
contracted services specified in the contract. The term contract officer or project
manager as used herein, shall mean Facilities Manager or his designee. The Facilities
Manager shall be the final authority on any issues that may arise as to the quality and
acceptability of any work performed under this contract. If, in the opinion of the Contract
Officer, any part if the Contractor's performance becomes unsatisfactory; the County will
immediately levy a deduction on the Contractor's invoice for lack of service. This
deduction will be two hundred and fifty dollars ($150).
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The County shall have the immediate right to complete the work to it's satisfaction,
through the use of County employees or outside contractors as deemed necessary, and
shall immediately deduct from the Contractor's monthly invoice an amount for lack of
service and/or lack of response at the Contract Officer's discretion, plus actual cost to
correct.
13. Contract Deductions: It is the County's intent to have all tasks performed satisfactorily and
completed in accordance with the specifications and frequencies set forth under the contract.
It is important that the Contractor perform all tasks as prescribed. If any tasks are omitted or
not performed satisfactorily and completely and with the frequency designated by the contract,
the entire affected area as defined solely by the Facilities Manager or designee shall be found
to be a non-performance area and a deduction shall be levied.
The deduction will be two hundred and fifty dollars ($150) per occurrence, per day, plus actual
cost to correct violation.
Deductions shall be administered through the County Building Maintenance Supervisor.
Should the Contractor wish to appeal these charges, they may do so in writing to the Facilities
Manager or designee within three (3) days of receiving the fine/deduction notification. The
appeal should state dates, times and other associated facts, along with a clear description of
their argument or disagreement with the fine. The argument should also reference this bid
document and /or other supporting documentation. Should the appeal be rejected by the
Facilities Manager or designee within three (3) days, the next appeal may then be made to the
Director of Facilities Management within three (3) days. Each of these appeals should be
made within three (3) days of the incident or notification (for the appeal to the Facilities
Management Division). f resolution cannot be obtained through the Facilities Management
Appeal process, the vendor will have the right to appeal within three (3) days to the
Procurement Services Division.
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids/projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County's Procurement Services Division reserves the right to clarify a vendor's proposal
prior to the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s).
• For the purposes of determining the bidder with the lowest price for award purposes only the
following methodology will be used:
Responsive: to be deemed responsive the County will evaluate the following
documents
Provide evidence of five (5) years of primary experience working in heating, ventilation and air
condition with commercial, industrial or large corporate businesses.
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a. Provide at least three (3) current customer references, including names, addresses,
phone numbers and email addresses.
b. Provide a current and valid Contractor's license per Florida Statutes 489.105 (I).
c. Provide a Collier or Lee County license to operate business.
d. Provide evidence of contractor's procedure for the recovery of CFC's.
• The County reserves the right to award the contractor who is the lowest responsive bidder
individually per service (one contractor for Preventative Maintenance Inspection Service and
one contractor for On-Call Service), OR, for the lowest (OVERALL TOTAL) responsive
combined bidder's offer(calculated by adding the weighted totals for Preventative
Maintenance Inspection Services plus the On-Call Service).
Lowest Cost per Service (See Attachment 3: Vendor Submittal): Should the County award
to two separate contractors (one contractor for Preventative Maintenance Inspection Services
and one contractor for On-Call Services), each service will be calculated independently of the
other and awarded to the responsive and lowest contractor's TOTAL for each service.
• Preventative Maintenance Inspection Services: Complete information on Attachment 8:
Vendor Bid Schedule via the County's Online Bidding System. The contractors will be
ordered from lowest TOTAL to highest TOTAL (the County's Local Vendor Preference
consideration will be reviewed on this service).
• On-Call Services: Complete information on Attachment 8: Vendor Bid Schedule via the
County's Online Bidding System. The contractors will be ordered from lowest TOTAL to
highest TOTAL (the County's Local vendor Preference consideration will be reviewed on
this service).
Lowest Cost for both Services (See Attachment 3: Vendor Submittal): Should the County
award to one contractor for both services (Preventative Maintenance Inspection Services and
On-Call Services), each service TOTAL will be weighted by the following weighted multiplier:
• Preventative Maintenance Inspection Services x 40% =Weighted TOTAL
• On-Call Services x 60% =Weighted TOTAL
Note: the weighted multiplier is a representative multiplier of the estimated future services in each
category. The weighting is for evaluation purposes only.
The Weighted TOTAL for both services will be added together to determine the contractor with the
lowest OVERALL TOTAL for both services combined. The County's Local Vendor Preference
consideration will then be evaluated using the contractor's OVERALL TOTAL.
• Collier County reserves the right to select one, or more than one suppliers, whichever best
suites the County's needs to ensure that the coverage of the products are fulfilled.
• The County reserves the right to issue a formal contract or standard County Purchase Order
for the award of this solicitation.
Term of Contract
The award term, if an award(s) is/are made is intended to be for one (1) two (2) year term
beginning on the date of award, with three (3) additional one (1) year renewal options.
Prices shall remain firm for the initial term of this award. Price adjustments are only allowed at
contract renewal and are dependent upon the consumer price index (CPI) over the past twelve
(12) months, budget availability and County approval.
Surcharges will not be accepted in conjunction with this contract except as described in the scope
of work.
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Projected Timetable
Event Date
Issue Solicitation Notice May 26, 2016
Last Date for Receipt of Written Questions June 3, 2016, 4:00
PM, Naples Local
Time
Addendum Issued Resulting from Written Questions or Pre- TBD
Proposal Conference
Solicitation Deadline Date and Time June 9, 2016, 2:30
PM, Naples Local
Time
Anticipated Evaluation of Submittals June 2016
Anticipated Board of County Commissioner's Contract June/July 2016
Approval Date
Vendor Required Documents
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
• Attachment 6: Vendor Substitute W-9
• Attachment 7: Insurance and Bonding Requirement
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Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Procurement Services Division (hereinafter, the County)
has issued this Invitation to Bid (hereinafter, the "ITB", or"Bid") with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will
hereinafter be referred to as the "Vendor"
All bids must be submitted on the Bid form furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and/or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and/or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
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5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Procurement Services Division Online Bidding System website: www.colliergov.net/bid. Before
submitting a bid response, please make sure that you have read all, understood clearly and
complied completely with any changes stated in the addenda as failure to do so may result in the
rejection of your submittal.
8. Bid Submission
For electronic submissions...
All electronic bids shall be submitted online via the Collier County Procurement Services Division
Online Bidding System: www.colliergov.net/bid.
For paper submissions...
All paper bids shall be submitted to the County Procurement Director, Collier County Government,
Procurement Services Division, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as
stated in the Legal Notice. The County assumes no responsibility for bid responses received after
the due date and time, or at any office or location other than that specified herein, whether due to
mail delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid
responses shall be returned unopened, and shall not be considered for award.
Vendors must submit one (1) paper copy clearly labeled "Master," and one (1)flash drive
with one copy of the proposal on each flash drive in Word, Excel or PDF. List the Solicitation
Number and Title on the outside of the box or envelope. All bids sent by courier service must
have the bid number and title on the outside of the courier packet.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Procurement Services Division Internet bid site.
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9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
County Procurement Services Division Internet website: www.colliergov.net/bid. Questions will not
be answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Procurement Services Division Online Bidding System website.
For general questions, please call the referenced Procurement Strategist identified in the Public
Notice.
10. Protests
Any prospective vendor/ proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest
with the Procurement Director prior to the time of the bid opening strictly in accordance with the
County's then current purchasing ordinance and policies.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non-responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Purchasing Ordinance.
Local business means the vendor has a current Business Tax Receipt issued by the Collier
County Tax Collector for at least one year prior to bid or proposal submission to do business
within Collier County, and that identifies the business with a permanent physical business address
located within the limits of Collier County from which the vendor's staff operates and performs
business in an area zoned for the conduct of such business. A Post Office Box or a facility that
receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other
non-permanent structure shall not be used for the purpose of establishing said physical address.
In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well-being of Collier County in a verifiable and
measurable way. This may include, but not be limited to, the retention and expansion of
employment opportunities, support and increase to the County's tax base, and residency of
employees and principals of the business within Collier County. Vendors shall affirm in writing their
compliance with the foregoing at the time of submitting their bid or proposal to be eligible for
consideration as a "local business" under this section. A vendor who misrepresents the Local
Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to
claim Local Preference status for a period of up to one year.
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Under this solicitation, bidders desiring to receive local preference will be invited and required to
affirmatively state and provide documentation as set forth in the solicitation in support of their
status as a local business. Any bidder who fails to submit sufficient documentation with their bid
offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where federal or state law, or any other funding source, mandates to the
contrary, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following manner.
Competitive bid (local price match option). Each formal competitive bid solicitation shall
clearly identify how the price order of the bids received will be evaluated and determined.
When a qualified and responsive, non-local business submits the lowest price bid, and the bid
submitted by one or more qualified and responsive local businesses is within ten percent of the
price submitted by the non-local business, then the local business with the apparent lowest bid
offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the
price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In
such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder
are in fact qualified and responsive bidders. Next, the Procurement Services Division shall
determine if the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087
(Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets
the requirements of Fla. Stat. Sec. 287.087, the Procurement Services Division shall invite the
lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days
thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less
one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made
to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local
bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the
lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest
non-local bidder does, award will be made to the bidder that meets the requirements of the
reference state law.
Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude
said Bidder from being considered for local preference on this solicitation.
A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with responsible bidders
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
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used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Procurement Services Division an executed affidavit
certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation
documents. If the Bidder/Vendor does not comply with providing both the acceptable E-
Verify evidence and the executed affidavit the bidder's/vendor's proposal may be deemed
non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify)
program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Procurement Services Division.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
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16. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Procurement Services Division as well
as on the Collier County Procurement Services Division website on Wednesdays and Thursdays
prior to the County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Procurement Director.
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Exhibit III: Standard Purchase Order Terms and Conditions
1. Offer delivery; provided that risk of loss prior to
This offer is subject to cancellation by the actual receipt of the goods by the COUNTY
COUNTY without notice if not accepted by nonetheless remain with VENDOR.
VENDOR within fourteen (14)days of issuance. b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
2. Acceptance and Confirmation specifically stated in this Purchase Order.
This Purchase Order (including all documents Unless otherwise provided in Purchase
attached to or referenced therein) constitutes Order, no invoices shall be issued nor
the entire agreement between the parties, unless payments made prior to delivery. Unless
otherwise specifically noted by the COUNTY on freight and other charges are itemized, any
the face of this Purchase Order. Each delivery of discount will be taken on the full amount of
goods and/or services received by the COUNTY invoice.
from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the
terms and conditions contained in this Purchase same day via the same route must be
Order. consolidated. Each shipping container must
be consecutively numbered and marked to
No additional terms may be added and Purchase show this Purchase Order number. The
Order may not be changed except by written container and Purchase Order numbers must
instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips
is deemed to be on notice that the COUNTY must show Purchase Order number and
objects to any additional or different terms and must be included on each package of less
conditions contained in any acknowledgment, than container load (LCL) shipments and/or
invoice or other communication from VENDOR, with each car load of equipment. The
notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or
payment for any delivery of goods and/or return any shipment or equipment at
services, or any similar act by VENDOR. VENDOR'S expense that is not marked with
Purchase Order numbers. VENDOR agrees
3. Inspection to declare to the carrier the value of any
All goods and/or services delivered hereunder shipment made under this Purchase Order
shall be received subject to the COUNTY'S and the full invoice value of such shipment.
inspection and approval and payment therefore d) All invoices must contain the Purchase Order
shall not constitute acceptance. All payments are number and any other specific information as
subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts
All defective or nonconforming goods will be of prompt payment will be computed from the
returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of
VENDOR'S expense. receipt of invoices, whichever is later.
Payment will be made upon receipt of a
To the extent that a purchase order requires a proper invoice and in compliance with
series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as
COUNTY prospectively reserves the right to the "Local Government Prompt Payment
cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County
Order if goods and/or services provided early in Commissioners Purchasing Policy.
the term of the Purchase Order are
non-conforming or otherwise rejected by the 5. Time Is Of the Essence
COUNTY. Time for delivery of goods or performance of
services under this Purchase Order is of the
4. Shipping and Invoices essence. Failure of VENDOR to meet delivery
a) All goods are FOB destination and must be schedules or deliver within a reasonable time, as
suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment,
lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies
with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR
any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any
the COUNTY at the time and place of expenses incurred in enforcing its rights.
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VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the
delivery of nonconforming goods and/or services COUNTY from any and all claims, including
is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses,
upon further compliance with all specifications. including but not limited to attorneys'fees, arising
from, caused by or related to the injury or death
6. Changes of any person (including but not limited to
The COUNTY may at any time and by written employees and agents of VENDOR in the
notice make changes to drawings and performance of their duties or otherwise), or
specifications, shipping instructions, quantities damage to property (including property of the
and delivery schedules within the general scope COUNTY or other persons), which arise out of or
of this Purchase Order. Should any such change are incident to the goods and/or services to be
increase or decrease the cost of, or the time provided hereunder.
required for performance of the Purchase Order,
an equitable adjustment in the price and/or 11. Warranty of Non-Infringement
delivery schedule will be negotiated by the VENDOR represents and warrants that all goods
COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase
foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws;
to give notice if the changes will decrease costs. b) do not infringe any patent, trademark,
Any claims for adjustment by VENDOR must be copyright or trade secret; and c) do not constitute
made within thirty (30) days from the date the unfair competition.
change is ordered or within such additional
period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the
parties. COUNTY from and against any and all claims,
including claims of negligence, costs and
7. Warranties expense, including but not limited to attorneys'
VENDOR expressly warrants that the goods fees, which arise from any claim, suit or
and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of
will conform to the specifications, drawings, the goods and/or services provided under this
samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S
specified by the COUNTY, and will be of representations and warranties in section 11 (a).
satisfactory material and quality production, free
from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach
intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to
security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option,
claim of any third party. These warranties shall procure for the COUNTY the right to continue
survive inspection, acceptance, passage of title using the goods or services, or replace or modify
and payment by the COUNTY. the goods or services so that they become
non-infringing, (without any material degradation
8. Statutory Conformity in performance, quality, functionality or additional
Goods and services provided pursuant to this cost to the COUNTY).
Purchase Order, and their production and
transportation shall conform to all applicable 12. Insurance Requirements
laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide
Health and Safety Act, the Federal commercial insurance of such type and with such
Transportation Act and the Fair Labor Standards terms and limits as may be reasonably
Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing
face of the Purchase Order. and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
9. Advertising insurance policies shall be executed through
No VENDOR providing goods and services to the insurers authorized or eligible to write policies in
COUNTY shall advertise the fact that it has the State of Florida.
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the 13. Compliance with Laws
COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order,
property without the prior written consent of the VENDOR agrees that it will comply with all
COUNTY'S Procurement Services Division. federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
10. Indemnification this shall include the American with Disabilities
Act and all prohibitions against discrimination on
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the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that
origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of
status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure
without exception or stipulation shall be fully within 10 days of receipt of such notice.
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986 19. General
as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by
regulations relating thereto, as either may be the laws of the State of Florida. The venue
amended. Failure by the awarded firm(s) to for any action brought to specifically enforce
comply with the laws referenced herein shall any of the terms and conditions of this
constitute a breach of the award agreement and Purchase Order shall be the Twentieth
the County shall have the discretion to Judicial Circuit in and for Collier County,
unilaterally terminate said agreement Florida
immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in
be regarded by the COUNTY as a material and response to a breach of this Purchase Order
substantial breach of the contract arising from by VENDOR shall not constitute a waiver of
this Purchase Order. breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
14. Force Majeure deemed a waiver of any subsequent default
Neither the COUNTY nor VENDOR shall be by VENDOR.
responsible for any delay or failure in c) All notices under this Purchase Order shall
performance resulting from any cause beyond be sent to the respective addresses on the
their control, including, but without limitation to face page by certified mail, return receipt
war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by
When VENDOR has knowledge of any actual or personal delivery and will be deemed
potential force majeure or other conditions which effective upon receipt. Postage, delivery and
will delay or threatens to delay timely other charges shall be paid by the sender. A
performance of this Purchase Order, VENDOR party may change its address for notice by
shall immediately give notice thereof, including all written notice complying with the
relevant information with respects to what steps requirements of this section.
VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any
goods and/or services to the COUNTY. travel expenses that may be associated with
this Purchase Order in accordance with
15. Assignment Florida Statute Chapter 112.061, Per Diem
VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers,
nor any money due or to become due without the employees and authorized persons.
prior written consent of the COUNTY. Any e) In the event of any conflict between or
assignment made without such consent shall be among the terms of any Contract Documents
deemed void. related to this Purchase Order, the terms of
the Contract Documents shall take
16. Taxes precedence over the terms of the Purchase
Goods and services procured subject to this Order. To the extent any terms and /or
Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate
and use tax on real property, transient rental or overlap the Terms and Conditions of the
property rented, tangible personal purchased or Contract Documents, the provisions of the
rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most
Chapter 212), and from federal excise tax. favorable to the County and/or provide the
greatest protection to the County shall
17. Annual Appropriations govern.
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and/or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
4. Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non-performance.
5. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
6. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations.
This provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
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7. Florida Wood Products
The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and
other forest products produced and manufactured in the State of Florida as long as the price,
fitness and quality are equal.
8. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119
(including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)),
ordinances, codes, rules, regulations and requirements of any governmental agencies.
9. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
10. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non-responsive. A Vendor with an office within Collier County is required to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license/registration will need to be renewed thereafter to remain "active" in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required Business Tax Receipt(formerly known as Occupational Licenses) should be
directed to the Tax Collector's Office at (239) 252-2477.
11. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair/replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
The County's project manager, shall coordinate with the Vendor/ Contractor the return of any
surplus assets, including materials, supplies, and equipment associated with the scope or work.
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12. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part Ill,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the
individual and/or firm for cause.
13. Invoice and Payments
The County's project manager reserves the right to establish any one, or a combination of, these
industry practices for contracts or purchase orders:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred
from the County to the contractor; and, as a business practice there are no hourly or material
invoices presented, rather, the contractor must perform to the satisfaction of the County's
project manager before payment for the fixed price contract is authorized.
Time and Materials: the County agrees to pay the contractor for the amount of labor time
spent by the contractor's employees and subcontractors to perform the work (number of hours
times hourly rate), and for materials and equipment used in the project (cost of materials plus
the contractor's mark up). This methodology is generally used in projects in which it is not
possible to accurately estimate the size of the project, or when it is expected that the project
requirements would most likely change. As a general business practice, these contracts
include back-up documentation of costs; invoices would include number of hours worked and
billing rate by position (and not company (or subcontractor)timekeeping or payroll records),
material or equipment invoices, and other reimbursable documentation for the project.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including
labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e.
installation price per ton, delivery price per package or carton, etc.). The invoice must identify
the unit price and the number of units received (no contractor inventory or cost verification
required).
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(a�collierclerk.com.
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Collier County, in its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement.
Payment methods include:
• Traditional— payment by check, wire transfer or other cash equivalent.
• Standard —payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant
of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation. The County will
entertain bids clearly stating pricing for standard payment methods. An additional separate
discounted price for traditional payments may be provided at the initial bid submittal if it is clearly
marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
14. Survivability
Purchase Orders: The Vendor agrees that any Purchase Order that extends beyond the
expiration date of the original Solicitation #16-6640 will survive and remain subject to the terms
and conditions of that Agreement until the completion or termination of this Purchase Order.
15. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
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The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO)forms and endorsements or their equivalents. If Vendor has any self-insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self-insured retentions or deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices
of expiration, cancellation, non-renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to
reimburse the County for such costs within thirty (30) days after demand, the County has the right
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
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If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
15. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency (CMA) policies.
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon
request from the Information Technology Department. All vendors will be required to adhere to IT
policies for access to the County network. Vendors are required to notify the County in writing
twenty-four(24) hours in advance as to when access to the network is planned. Included in this
request must be a detailed work plan with actions that will be taken at the time of access. The
County IT Department has developed a Technical Architecture Requirements Document that is
required to be filled out and submitted with your bid response. This document can be found on the
Collier County Procurement Services Division website: www.colliergov.net/purchasinq. On the left
hand side of the menu, click on CC Technical Requirements. If this document is not submitted with
your bid response, your bid response may be deemed non-responsive.
16. Security and Background Checks
If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four(4) years.
17. Grant Compliance
The purchase of any goods and/or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
18. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. If required by the County, the Vendor shall supply a list of equipment and an
hourly rate for each. Hourly rates will commence once equipment arrives at the service site,
unless otherwise agreed in writing by the Project Manager.
In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site, unless otherwise agreed in writing by the Project Manager. The County reserves the
right to request and obtain documentation of the Vendor's cost for time and material projects, and
to withhold payments until documentation is provided.
All County-purchased equipment must be new and of current manufacture in production at the
time of bid opening, and carry industry standard warranties. At the time of delivery, at least two (2)
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complete shop repair manuals and parts lists must be furnished with each type of equipment.
Vendor must service all equipment prior to delivery and/or acceptance by the County.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
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Corer County
Administrative Services Department
Procurement Services Division
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement
The sole intent of the Collier County Procurement Services Division is to issue solicitations that are
clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why
prospective Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB,
please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via
email or fax to the Procurement Strategist listed on the first page or mail to: Collier County
Procurement Services Division, 3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 16-6640 Uninterruptible Power Systems
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature /Title
Type Name of Signature Date:
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Colter County
Administrative Services Department
Procurement Ser/ices Division
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. The mailing envelope must be addressed to:
Procurement Director
Collier County Government
Procurement Services Division
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: 16-6640 Uninterruptible Power Systems
• Opening Date: June 9, 2016
13. The bid will be mailed or delivered in time to be received no later than the specified opening date
and time. (Otherwise bid cannot be considered.)
14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and
receipt). If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net/bid. The system will date and time stamp when the addendum files were
downloaded
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature &Title
Date
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Col.��ier Co14.nty
Administrative Services Department
Procurement Services Division
Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: 16-6640 Uninterruptible Power Systems
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in
accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to
provide the following:
* ** SEE FOLLOWING PAGES
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net_ Days
❑ Bid Response Form is electronic. Please input your prices online.
❑ Bid Response is as follows: Manual submission
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Procurement Director for approval
within fifteen (15) days after being notified of an award.
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 20 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
CCR#or CAGE Code
Telephone Number
FAX Number
Signature/Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
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Goi'Lier Co-runty
Administrative Services Department
Procurement Services Division
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: 16-6640 Uninterruptible Power Systems (Check Appropriate Boxes Below)
State of Florida(Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax
Collector for at least one year prior to bid or proposal submission to do business within Collier County, and
that identifies the business with a permanent physical business address located within the limits of Collier
County from which the vendor's staff operates and performs business in an area zoned for the conduct of
such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a
construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of
establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local
business" unless it contributes to the economic development and well-being of Collier County in a verifiable
and measurable way. This may include, but not be limited to, the retention and expansion of employment
opportunities, support and increase to the County's tax base, and residency of employees and principals of
the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the
time of submitting their bid or proposal to be eligible for consideration as a "local business" under this
section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year under this
section.
Vendor must complete the following information:
Year Business Established in ['Collier County or ❑ Lee County:
Number of Employees (Including Owner(s)or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s)or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Address in Collier or Lee County:
Signature: Title:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day
of , 20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
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Cofer Cott ity
Administrative Services Department
Procurement Services Division
Attachment 5: Vendor Submittal—Immigration Affidavit
Solicitation: 16-6640 Uninterruptible Power Systems
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors/ Bidders are required to enroll
in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/
Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of
the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's/ Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of ,20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
#16-66410 35
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Corer County
Administrative Services Department
Procurement Services Division
Attachment 6: Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
_Individual/Sole Proprietor _Corporation _Partnership
Tax Exempt(Federal income tax-exempt entity Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
#16-66410 36
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Cofer County
Administrative Services Department
Procurement Services Division
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $100,000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement.
4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ® Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
® Pollution $ 1,000,000 Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
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❑ Employee Dishonesty/Crime $ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5%of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A-" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5%of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to
meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance
provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED"on the Insurance Certificate for Commercial
General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all
work performed on behalf of Collier County.
11. ® Thirty(30) Days Cancellation Notice required.
RLC 4/25/2016
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required
within five (5) days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
#16-66410 38
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Collier County
16-6640 Uninterruptible Power Systems
Purchases and Services
Attachment 8:Bid Schedule
Instructions
1 Complete the Price per Unit section for each of the following service area(s)that the contractor is interested in submitting a bid(Preventative Maintenance Inspection
Services and/or On-Call Services).
2 Insert Price per unit;the spreadsheet should automatically multiply that Price per Unit by the Weighted Multiplier which will then calculate the item price and the overall
TOTAL.
3 Insert the hourly rate for personnel categories for the purpose of the County having information in the
event that a quote is requested based on time and material. Include after hours normal business hours
(before 8:00 AM and after 5:00 PM)and Holiday rates
4 Contractors will be reviewed for responsiveness in both service areas and ranked from lowest priced to highest price.
5 The Contractor(s)deemed responsive with the overall lowest price per service area will be recommended as described in the Invitation to Bid.
6 The County reserves the right to award one,or multiple contractor(s)for the services.
Hourly Rate for Personnel Categories for Time and Material Requests(Award will be based on responses to items 1-5 and 6-xx below).
-o
Category Unit of measure Unit Price After Hours and Holidays
Supervisor per hour $- $-
Licensed Journeyman per hour $- $-
a Apprentice per hour $- 6-
Engineering/Design per hour $- $-
Material Markup over cost percentage
Markup over Sub-Contractor cost percentage
Price for Preventative Maintenance Inspection Services:to be considered for an award,the contractor must enter a price for items 1-5 below.
A TOTAL
Item System Description Weighted Price per Unit (Multiply Column A by
Multiplier Column B)
1 0-20 KVA 23 $ -
2 21-40 KVA 41
341-80KVA 23 $ -
4 Greater than 81 KVA 13 $ O
5 Off-hours surcharge 10 $ -
6 Enter Line 6 which represents the Preventative Maintenance Inspection Service TOTAL TOTAL $ -
O)
Fri
O)
Collier County
16-6640 Uninterruptible Power Systems
Purchases and Services
Attachment 8:Bid Schedule
Price for On-call Mechanical Services:to be considered for an award,the contractor must enter a price for items 7-11 below.Items 7-11 below are being used strictly for
evaluation purposes,as general examples of work,and are not specific requests for work.
A TOTAL
Item Typical Scenarios Weighted B (Multiply Column A by
Multiplier Price per Unit Column B)
Typical Scope of Work Under$1,000:The following issues have been found for a unit and needs to be
addressed
-Replace burned battery wiring found on inspection needing replace
7-Replace loose battery terminal connections found on inspection needing replacement 20 $ -
Typical Scope of Work Between$1,000 and$3,000:
-Replace low reading battery found on inspection
8-Replace bad diodes,capacitors,SCR's or fuses found during inspection 15 $ -
Typical Scope of Work Between$3,000 and$20,000:
-Replace worn or damaged controls found during inspection
ate, -Replace bad printed circuit board
9-Replace logic power supplies 45 $ -
Typical Scope of Work Between$20,000—40,000:
-Replace full bank of batteries due to weak batteries or longevity replacement recommendation from
°110 UPS manufacturer 10 $
oc -
ro Typical Scope of Work Between$40,000 and$50,000:
11 -Full turnkey UPS System replacement 5 $ -
o Typical Scope of Work$50,000+:
12-Full turnkey UPS System replacement 5 $ -
13 Enter Line 13 which represents the On-Call Service TOTAL TOTAL
Category Weighted TOTAL
Preventative Maintenance $ - 38% $ -
Typical Scenarios $ - 62% $ -
Totals for final evaluation TOTAL $ -
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Collier County
16-6640 Uninterruptible Power Systems
Purchases and Services
Attachment 8:Bid Schedule
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7/12/2016 16.E.6.
Co tier County Email: rhondaburns@colliergov.net
Administrative Services Division Telephone: (239) 252-8941
Procurement Services FAX: (239) 252-6700
ADDENDUM 1- Corrected version
Memorandum
Date: June 3, 2016
From: Rhonda Burns, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: Addendum 1, ITB 16-6640 Uninterruptible Power Systems
The following is issued as an addendum identifying the following change(s)for the
referenced solicitation and/or clarifying material questions received:
REPLACE: Bid Schedule with Addendum #1 Bid Schedule (attached)
ADDITION/CLARIFICATION: Under Detailed Scope of Work, add the following:
Equipment Manufacturer Service Plans may be added as a separate "turnkey" item for
specific units, as needed by other Divisions. When these services occur, a quote following
the pricing methodology will be obtained.
A qualified bidder must be authorized to work on the manufacturer's equipment without
negating the equipment warranty.
CORRECTION: Item 10. Performance Measures: The Contractor shall maintain compliance
with the following performance measures:
a. The Contractor will provide 100% of all required reports and records within the time
frame specified to the County, or their designee.
b. The Contractor will advise the County, in writing, of any extenuating circumstances
that will prohibit the Contractor from meeting the above-outlined performance
measures.
c. The Contractor will furnish all necessary labor, tools, equipment and services to
perform contracted services specified in the contract. The term contract officer or
project manager as used herein, shall mean the designated employee in each division
Facilities Manager or his designee. The Divisions Representative shall be the final
authority on any issues that may arise as to the quality and acceptability of any work
performed under this contract. If, in the opinion of the Contract Officer, any part if the
Contractor's performance becomes unsatisfactory; the County will immediately levy a
Addendum 1
1
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7/12/2016 16.E.6.
deduction on the Contractor's invoice for lack of service. This deduction will be twe
hundred one hundred and fifty dollars ($150).
CORRECTION: Item 13. Contract Deductions: It is the County's intent to have all tasks
performed satisfactorily and completed in accordance with the specifications and frequencies set
forth under the contract. It is important that the Contractor perform all tasks as prescribed. If any
tasks are omitted or not performed satisfactorily and completely and with the frequency designated
by the contract, the entire affected area as defined solely by the designated employee in each
division Facilities Manager or designee shall be found to be a non-performance area and a
deduction shall be levied. The deduction will be one twe--hundred and fifty dollars ($150) per
occurrence, per day, plus actual cost to correct violation.
CORRECTION: Lowest Cost for both Services (See Attachment 3: Vendor Submittal): Should
the County award to one contractor for both services (Preventative Maintenance Inspection
Services and On-Call Services), each service TOTAL will be weighted by the following
weighted multiplier:
• Preventative Maintenance Inspection Services x 40%38% =Weighted TOTAL
• On-Call Services x 68%62% =Weighted TOTAL
Note: the weighted multiplier is a representative multiplier of the estimated future services in
each category. The weighting is for evaluation purposes only.
Strikethroughs are words that have been deleted from the document and underlined words have
been added to the document.
cc: Megan Gaillard, Facilities Management Division
John Daly, IT Division
Kelly Arnold, Public Utilities Division
Attachments: Addendum #1 Bid Spreadsheet
IT list of equipment
Facilities list of equipment
Public Utilities list of equipment
Please sign below and return a copy of this Addendum with your submittal for the above
referenced solicitation.
(Signature) Date
(Name of Firm)
Packet Page-1406-
Collier County
16-6640 Uninterruptible Power Systems
Purchases and Services
Attachment 8:Addendum#1 Bid Schedule
Instructions
1 Complete the Price per Unit section for each of the following service area(s)that the contractor is interested in submitting a bid(Preventative Maintenance Inspection Services
and/or On-Call Services).
2 Insert Price per unit;the spreadsheet should automatically multiply that Price per Unit by the Weighted Multiplier which will then calculate the item price and the overall TOTAL.
3 Insert the hourly rate for personnel categories for the purpose of the County having information in the
event that a quote is requested based on time and material. Include after hours normal business hours
(before 8:00 AM and after 5:00 PM)and Holiday rates
4 Contractors will be reviewed for responsiveness in both service areas and ranked from lowest priced to highest price.
5 The Contractor(s)deemed responsive with the overall lowest price per service area will be recommended as described in the Invitation to Bid.
6 The County reserves the right to award one,or multiple contractor(s)for the services.
.o Hourly Rate for Personnel Categories for Time and Material Requests(Award will be based on responses to items 1-5 and 6-xx below).
m
m
Category Unit of measure Unit Price After Hours and Holidays
Supervisor per hour $- $-
.A
Licensed Journeyman per hour $- $-
Apprentice per hour $- $-
Engineering/Design per hour $- $-
Material Markup over cost percentage
Markup over Sub-Contractor cost percentage
Price for Preventative Maintenance Inspection Services:to be considered for an award,the contractor must enter a price for items 1-5 below.
A B TOTAL
Item System Description Weighted (Multiply Column A by
Price per Unit
Multiplier Column B)
1 0-20 KVA 18 $ -
2 21-40 KVA 41
N
3 41-80 KVA 18 $ -
4 Greater than 81 KVA 13 $ - Cn
5 Off-hours surcharge 10 $ - CA
Collier County
16-6640 Uninterruptible Power Systems
Purchases and Services
Attachment 8:Addendum#1 Bid Schedule
6 Enter Line 6 which represents the Preventative Maintenance Inspection Service TOTAL TOTAL $ -
Price for On-call Mechanical Services:to be considered for an award,the contractor must enter a price for items 7-11 below.Items 7-11 below are being used strictly for
evaluation purposes,as general examples of work,and are not specific requests for work.
A B TOTAL
Item Typical Scenarios Weighted (Multiply Column A by
Multiplier Price per Unit Column B)
Typical Scope of Work Under$1,000:The following issues have been found for a unit and needs to be
addressed
-Replace burned battery wiring found on inspection needing replace
7-Replace loose battery terminal connections found on inspection needing replacement 20 $ -
Typical Scope of Work Between$1,000 and$3,000:
-Replace low reading battery found on inspection
8-Replace bad diodes,capacitors,SCR's or fuses found during inspection 15 $ -
°' Typical Scope of Work Between$3,000 and$20,000:
-Replace worn or damaged controls found during inspection
-Replace bad printed circuit board
9-Replace logic power supplies 45 $ -
Typical Scope of Work Between$20,000—40,000:
-Replace full bank of batteries due to weak batteries or longevity replacement recommendation from
10 UPS manufacturer 10 $ -
Typical Scope of Work Between$40,000 and$50,000:
11 -Full turnkey UPS System replacement 5 $ -
Typical Scope of Work$50,000+:
12-Full turnkey UPS System replacement 5 $ -
13 Enter Line 13 which represents the On-Call Service TOTAL TOTAL $ -
Category Weighted TOTAL
Preventative Maintenance $ - 38% $ -
Typical Scenarios $ - 62% $ -
Totals for final evaluation TOTAL $ -
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Collier County
16-6640 Uninterruptible Power Systems
Purchases and Services
Attachment 8:Addendum#1 Bid Schedule
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7/12/2016 16.E.6.
Goiter County Email: rhondaburns@colliergov.net
Administrative Services Division Telephone: (239) 252-8941
Procurement services FAX: (239) 252-6700
ADDENDUM 2
Memorandum
Date: June 6, 2016
From: Rhonda Burns, FCCN, CPPB, Procurement Strategist
To: Interested Bidders
Subject: Addendum 2, ITB 16-6640 Uninterruptible Power Systems
The following is issued as an addendum identifying the following change(s)for the
referenced solicitation and/or clarifying material questions received:
CHANGE: Bid Opening date from June 9, 2016 to June 14, 2016
CORRECTION: Replace Addendum 1 with new version that corrects spelling errors and
marks
Strikethroughs are words that have been deleted from the document and underlined words have
been added to the document.
cc: Megan Gaillard, Facilities Management Division
John Daly, IT Division
Kelly Arnold, Public Utilities Division
Attachments: Addendum #1 — Corrected version
Please sign below and return a copy of this Addendum with your submittal for the above
referenced solicitation.
(Signature) Date
(Name of Firm)
Addendum 1
1
Packet Page -1410-
PM: Megan Gaillard Collier County Solicitations Emailed: 188
PS: Rhonda Burns 16-6640 Uninterruptible Power Systems Solicitations downloaded: 53
Purchases and Services Bids: 1
Bid Tabulation No bid: 1
I Alpha Technologies Services
Hourly Rate for Personnel Categories for Time and Material Requests(Award will be based on responses to items 1-5 and 6-xx below).
Category Unit of measure Unit Price After Hours and Holida s
Supervisor per hour
Licensed Journeyman per hour
Apprentice per hour
Engineering/Design per hour
Material Markup over cost percentage
Markup over Sub-Contractor cost percentage
Price for Preventative Maintenance Inspection Services:to be considered for an award,the contractor must enter a price for items 1-5 below.
a ABTOTAL
ru Item System Description Weighted (Multiply Column A by
Price per Unit
Multiplier Column B)
1 0-20 KVA 18
Irs
2 21-40 KVA 41
341-80KVA 18
4 Greater than 81 KVA 13
5 Off-hours surcharge 10
6 Enter Line 6 which represents the Preventative Maintenance Inspection Service TOTAL
Price for On-call Mechanical Services:to be considered for an award,the contractor must enter a price for items 7-11 below.Items 7-11 below are being used strictly for
evaluation purposes,as general examples of work,and are not specific requests for work.
ABTOTAL
Item Typical Scenarios Weighted (Multiply Column A by
Price per Unit N.)
Multiplier Column B)
Typical Scope of Work Under$1,000:The following issues have been found for a unit and needs to be 0
addressed
O)
-Replace burned battery wiring found on inspection needing replace
7-Replace loose battery terminal connections found on inspection needing replacement 20
ill
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PM: Megan Gaillard Collier County Solicitations Emailed: 188
PS: Rhonda Burns 16-6640 Uninterruptible Power Systems Solicitations downloaded: 53
Purchases and Services Bids: 1
Bid Tabulation No bid: 1
Typical Scope of Work Between$1,000 and$3,000:
-Replace low reading battery found on inspection
8-Replace bad diodes,capacitors,SCR's or fuses found during inspection 15
Typical Scope of Work Between$3,000 and$20,000:
-Replace worn or damaged controls found during inspection
-Replace bad printed circuit board
g-Replace logic power supplies 45
Typical Scope of Work Between$20,000—40,000:
-Replace full bank of batteries due to weak batteries or longevity replacement recommendation from
10 UPS manufacturer 10
Typical Scope of Work Between$40,000 and$50,000:
11 -Full turnkey UPS System replacement 5
Typical Scope of Work$50,000+:
12-Full turnkey UPS System replacement 5
13 Enter Line 13 which represents the On-Call Service TOTAL
v
Category Wei hted r TOTAL
Preventative Maintenance
Typical Scenarios
Totals for final evaluation
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