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Agenda 07/12/2016 Item #16D16 7/12/2016 16.D.16. EXECUTIVE SUMMARY Recommendation to approve the Disadvantaged Business Enterprise(DBE) Goal for FY 17, 18, and 19 to ensure that DBE's have an equal opportunity to receive and participate in Federal Transit Administration assisted contracts by ensuring nondiscrimination in their award and administration. OBJECTIVE: To ensure that DBE's have an equal opportunity to receive and participate in Federal Transit Administration assisted contracts by ensuring nondiscrimination in their award and administration. CONSIDERATIONS: The Department of Transportation Disadvantaged Business Enterprise (DBE) program applies to projects funded from traditional Department of Transportation (DOT) sources. It was established to ensure non-discrimination in the award of state and federally funded contracts. The goal of the DBE program is established to remedy past and current discrimination against disadvantaged and small business enterprises, ensuring a "level playing field" in which DBE's can compete fairly for DOT and Federal Transit Administration(FTA) contracts. Collier Area Transit(CAT), as a grantee of both the Department of Transportation and the Federal Transit Administration, is in the triennial process of establishing its goal for its DBE program. The final goal will be in effect for the next three years(Fiscal years 2016/17,2017/18, 2018/19). Collier Area Transit is proposing the following Disadvantaged Business Enterprise (DBE) goal for applicable professional, consulting, construction, and procurement contracts during Fiscal Years 17, 18, and 19 beginning October 1, 2016 and ending September 30, 2019. The overall total DBE goal being proposed will be 1.60%of the DOT and FTA contracts each fiscal year. The proposed Goal is currently available for public comment until August 9th; and will be submitted to Federal Transit Administration (FTA) Civil Rights Office for their review and approval at the conclusion of the public comment period. The proposed DBE Goal is being provided to the BCC prior to the conclusion of the public comment period in order to meet FTA deadlines and provide them sufficient time for their review. The proposed goal will be considered the final DBE Goal unless substantive public comments are received. If necessary a revised Goal will be brought back to the board for approval of revisions. FISCAL IMPACT: No fiscal impact is associated with this item. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for approval. —JAK GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary RECOMMENDATION: That the Board of County Commissioners approves the proposed DBE Goal for FY 17, 18, and 19. Prepared by: Michelle Arnold, Public Transit&Neighborhood Enhancement Division Packet Page-1204- 7/12/2016 16.D.16. Attachments: DBE Goal Setting Process FY 2017-2018-2019 Packet Page-1205- 7/12/2016 16.D.16. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.16. Item Summary: Recommendation to approve the Disadvantaged Business Enterprise (DBE) Goal for FY 17, 18, and 19 to ensure that DBE's have an equal opportunity to receive and participate in Federal Transit Administration assisted contracts by ensuring nondiscrimination in their award and administration. Meeting Date: 7/12/2016 Prepared By Name: DeleonOmar Title: Planner, Senior, Public Transit&Neighborhood Enhancemt 6/28/2016 11:06:36 AM Submitted by Title: Planner, Senior,Public Transit&Neighborhood Enhancemt Name: DeleonOmar 6/28/2016 11:06:38 AM Approved By Name: SotoCaroline Title: Management/Budget Analyst,Public Transit&Neighborhood Enhancemt Date: 6/28/2016 1:16:19 PM Name: AlonsoHailey Title: Operations Analyst,Public Services Department Date: 6/28/2016 1:40:57 PM Name: TownsendAmanda Title: Division Director-Operations Support, Public Services Department Date: 6/28/2016 1:57:43 PM Name: AlonsoHailey Title: Operations Analyst,Public Services Department Date: 6/28/2016 3:45:39 PM Packet Page-1206- 7/12/2016 16.D.16. Name: ArnoldMichelle Title: Division Director-Pub Tran&Nbrhd Enh,Public Transit&Neighborhood Enhancemt Date: 6/28/2016 4:07:51 PM Name: CarnellSteve Title:Department Head-Public Services,Public Services Department Date: 6/29/2016 2:35:54 PM Name: RobinsonErica Title: Accountant, Senior, Grants Management Office Date: 6/30/2016 8:41:20 AM Name: AshtonHeidi Title: Managing Assistant County Attorney, CAO Land Use/Transportation Date: 6/30/2016 2:46:43 PM Name: StanleyTherese Title: Manager-Grants Compliance, Grants Management Office Date: 7/1/2016 12:49:49 PM Name: CasalanguidaNick Title: Deputy County Manager, County Managers Office Date: 7/5/2016 5:31:46 PM Packet Page-1207- 7/12/2016 16.D.16. Collier Area Transit's Disadvantaged Business Enterprises Goal FY 2017-2018-2019 DISADVANTAGED BUSINESS ENTERPRISE (DBE)PROGRAM GOAL SETTING PROCESS FY 2017-2018-2019 The Collier County Board of County Commissioners (BCC) has established a Disadvantaged Business Enterprise (DBE) program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. The BCC has received Federal financial assistance from the Federal Transit Administration (FTA), and as a condition of receiving this assistance, the BCC agrees to comply with 49 CFR Part 26. It is the policy of the BCC to ensure that DBE's as defined in part 26, have an equal opportunity to receive and participate in FTA-assisted contracts. The BCC will not exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR part 26 on the basis of race, color, sex, or national origin. In administering its DBE program, the BCC will not, directly or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE program with respect to individuals of a particular race, color, sex, or national origin. The Goal setting process contained in this Attachment to Collier County's Disadvantaged Business Enterprise Program outlines the adopted process to determine the relative availability of DBE's to perform the types of contracts anticipated in FY 2017; 2018 and 2019. The purpose of this process is to determine the percentage of all ready, willing and able "Establishments"that are DBE'S and to establish a DBE Goal. U.S. Department of Transportation (DOT), 49 CFR Part 26 establishes a Three Step Process. Each step used by Collier County is outlined below. Packet Page -1208- 7/12/2016 16.D.16. Step 1 Collier County / Collier Area Transit has executed the Florida Unified Certification Program Agreement. 49 CFR Part 26 Subpart E- Certification Procedures Section 26.81, requires that all United States Department of Transportation (USDOT) Recipients participate in a statewide Unified Certification Program. Collier County / Collier Area Transit is committed to operate in full compliance with 49 CFR Part 26, Subpart E. Collier County / Collier Area Transit will utilize certified D.B.E. vendors through the Florida Unified Certification Program Agreement. Collier County / Collier Area Transit expects to have contracting or subcontracting possibilities in the following areas, transit and paratransit services, motor vehicle parts, building contractors, and computer software services. Collier Area Transit staff has reviewed past bidders and contracts to establish a region that includes Collier, Lee, Hillsborough, Miami-Dade, Broward, Palm Beach, Martin, Polk and Orange County. This region was used to indentify DBE and Non-DBE firms willing and able to work in Collier County. Collier Area Transit staff utilized the Florida Department of Transportation Disadvantaged Business Enterprise Online Directory (http://www3b.dot.state.fl.us/Equal Opportunity Offi ceB usinessDirectory/CustomSearch.aspx) for certified DBE vendors in the identified region willing to work in Collier County. Staff identified 2647 ready, willing and able certified DBE's (certified by the FDOT, Equal Opportunity Office, in the Disadvantaged Business Enterprise Directory) in the identified region as of June 15, 2016. Collier Area Transit staff utilized the 2014 US Census Bureau County Business Patterns (http://censtats.census.gov/cgi-bin/cbpnaic/cbpsel.p1) for ready, willing and able TOTAL establishments that currently provide service in our service area. Staff identified 46,089 ready, willing and able TOTAL establishments that currently provide service in our service area. The process used to obtain the percent of DBE's to TOTAL establishments for the potential contract percent is illustrated below. Certified by FDOT UCP Program DBE 2647 = 5.74% Total Potential Bidders 46,089 The percent of DBE establishments by NAICS codes available in the Collier County area is 5.74%. Packet Page -1209- 7/12/2016 16.D.16. To ensure that Step One Base Figure is as accurate as possible, weighting was used to make CAT's goal calculation more accurate. Weighting takes into consideration the type of work and what percent of the total anticipated expenses it will consume. Categories where established grouping like NAICS codes to potential federally and state funded projects. Regional Regional Total DBE Estimated Tri- %of Total NAICS Potential Potential Percent Annual Expenditures$ Weighted COMMODITY CODE Bidders Bidders of Total Expenditures 3,171,186.6 Number Motor Vehicle See $ Parts Attached 4995 28 0.561% 1,733,504.00 54.6642% 0.3064% Paratransit See $ Service Attached 346 19 5.491% 164,613.60 5.1909% 0.2851% Building See $ Contractors Attached 40748 2600 6.381% 1,273,069.00 40.1449% 2.5615% Totals 46089 2647 5.743% 3,171,186.60 100.0000% 3.1530% Step 2 Step 2 of the Goal setting process is designed to adjust the Step 1 base figure to make it as precise as possible. After calculating a base figure of the relative availability of DBEs, evidence was examined to determine what adjustment was needed to the base figure in order to arrive at the overall goal. Historical Collier County DBE participation data for FY 14, 15 and 16 was shown to have a median of 0%DBE participation. An adjusted figure was established utilizing median past participation figure and the base figure of Step 1. The adjusted figure resulted in 1.5765% In order to reflect as accurately as possible the DBE participation that would be expected in the absence of discrimination, the adjusted figure of 1.6% will be used for Fiscal Years 2017, 2018, and 2019. Step 3 Race/Gender-Neutral and Race/Gender-Conscious Split methodology. Staff reviewed the "U.S. Department of Transportation Office of Small and Disadvantaged Business Utilization" guidelines prior to preparing the DBE Goal. The guidelines for step 3 provide assistance in determining what factors to consider in projecting the overall portion of the goal that will be met through race/gender-neutral means. With one exception, the examples are Packet Page -1210- 7/12/2016 16.D.16. based on past participation or experience. As in step 2, this is our ninth plan. Therefore, in determining the race/gender-neutral and race/gender-conscious split, staff used the available data below. Percent Race/Gender-Neutral 1.6% Total DBE 1.6% This data will be continually monitored and updated if necessary through the balance of FY 2016, and FY 2017, 2018 and 2019. Packet Page-1211- 7/12/2016 16.D.16. 6/27/2016 Comments received to date Packet Page-1212- 7/12/2016 16.D.16. DeleonOmar From: Mid States Laboratories Schoen [wendi1011@sbcglobal.net] Sent: Tuesday, June 21, 2016 2:12 PM To: DeleonOmar Subject: DBE Goal Omar, Thank you for reaching out to me to fulfill your DBE goals. Mid-States Lab is a DBE firm. We supply chemicals and maintenance supplies. We can supply powder shop floor cleaners, orange citrus cleaners, penetrant oil and glass cleaner, engine cleaner, go-jo soaps to mention a few popular items. Our web site is midstateslab.com. I need some help navigating your procedures and how to be included in your projects. Would you be the one or do you have a contact person that can help me ? I would like to know your interest in utilizing my commodities as well. Thank-you, Wendi Schoen/847-249-7100 Mid-States Lab 1 Packet Page -1213- 7/12/2016 16.D.16. DeleonOmar From: Katherine Lockwood [Katherine.Lockwood@mcengineers.com] Sent: Tuesday, June 21, 2016 2:57 PM To: DeleonOmar Subject: Master Consulting Engineers-Collier Area Transit DBE Omar— Thank you for providing Armando with the information about CAT's DBE goals. We would like to schedule a presentation for next week, if possible. Please let me know what information I can get you, and I look forward to hearing from you! Katherine Lockwood Marketing/Business Development Director Master Consulting Engineers STRUCTURAL CONSULTANTS 5523 W. Cypress St. Suite 200 ( Tampa, FL ( 33607 P I Tampa (813) 287-3600 Orlando (407) 351-2384 Ft. Lauderdale (866)461-2011 F I (813) 287-3622 www.mcengineers.com 1 Packet Page-1214- 7/12/2016 16.D.16. DeleonOmar From: Gerard CG [gerard@cellecgames.com] Sent: Tuesday, June 21, 2016 4:24 PM To: DeleonOmar Subject: Re: Collier Area Transit DBE Goal Attachments: CGSG Capability Statement(1).pdf Importance: High Mr. De Leon, Thank you for the email,we are definitely interested in the opportunity, please find our capability statement attached. Our marketing video below. • Link to Updated Video-https://www.dropbox.com/s/b5dpn0083m735wv/CGSG DEMO Hotel.mp4?d1=0 Please feel free to contact me if you have any question on our services. Regards, Gerard Gerard C. Merritt Founder&CEO 3 iw>-.S p p:407.476.3590 888.749.4970 :gerard@cgsolutionsgroup.com :www.cgsolutionsgroup.com alutionaGrow a Division of CelleC Games,Inc. State of Florida DBE Certified GOAA MBE/LDB Certified City of Orlando MBE Certified Orange County MBE Certified Orange County Public School MBE&LDB Certified CelleC Games,Inc.—DBA CG SolutionsGroup Confidentiality Notice:This e-mail message,including any attachments,is for the sole use of the intended recipient(s) and may contain confidential and privileged information.Any unauthorized review,use,disclosure or distribution of this information is prohibited,and may be punishable by law.If this was sent to you in error,please notify the sender by reply e-mail and destroy all copies of the original message.Please consider the environment before printing this e-mail. Packet Page-1215- 7/12/2016 16.D.16. From: DeleonOmar<OmarDeleon@colliergov.net> Date:Tuesday,June 21, 2016 at 1:23 PM To:Gerard Merritt<gerard@cellecgames.com> Subject: Collier Area Transit DBE Goal ca . 'COLLIER AREA TRANSIT GEREARD C. MERRITT CELLEC GAMES INC 2736 CANDLEWOOD COURT APOPKA, FL 32703 June 20, 2016 RE: Collier Area Transit Disadvantaged Business Enterprise (DBE) Goal Setting Dear GEREARD C. MERRITT„ The Department of Transportation Disadvantaged Business Enterprise (DBE) program applies to projects funded from traditional Department of Transportation (DOT) sources. It was established to ensure nondiscrimination in the award of state and federally funded contracts. The goal of the DBE program is established to remedy past and current discrimination against disadvantaged and small business enterprises, ensuring a "level playing field" in which DBE's can compete fairly for DOT and Federal Transit Administration (FTA) contracts. Collier Area Transit(CAT), as a grantee of both the Department of Transportation and the Federal Transit Administration, is in the triennial process of establishing its goal for its DBE program. The final goal will be in effect for the next three years(Fiscal years 2016/17, 2017/18, 2018/19). Collier Area Transit is recommending the following Disadvantaged Business Enterprise (DBE) goal for applicable professional, consulting, construction, and procurement contracts during Fiscal Years 2016/2017/2018, beginning October 1, 2016 and ending September 30, 2019. The overall total DBE goal being proposed will be 1.60%. The draft goal will be available for public comment for 45 Days and CAT would like to gain your input, CAT staff members are available to speak with you or give a presentation regarding the DBE process. If you would like to schedule a presentation, a one week notice is needed. Please do not hesitate to contact me with any questions you may have. I can be reached at (239) 252-4996 or via email at OmarDeleon@colliergov.net The proposed DBE Goal will be considered the final DBE Goal unless substantive public comments are received within the public comment period. I look forward to hearing from you. Best Regards, Omar De Leon Senior Planner 2 Packet Page-1216- 7/12/2016 16.D.16. Under Fonda Law.e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not sent electronic mail to this entity. Instead.contact this office by telephone or in writing. 3 Packet Page -1217- 7/12/2016 16.D.16. DeleonOmar 'rom: Jane Fagerquist[Jane@rdistructural.com] Sent: Tuesday, June 21, 2016 3:52 PM To: DeleonOmar Subject: RE: Collier Area Transit DBE Goal Good afternoon Deleon. Thank you for providing very important and interesting information! What is our next step? I left a massage on your phone. Please call back. Best Regards, Jane, Yevgeniya Fagerquist, P.E., President Restoration—Design-Inspection 1135 Pasadena Ave. South,Suite 100, St. Petersburg, FL 33707 Phone: 727 388 1344 Fax-727 3886637 Cell: 727 686 6896 www.RDlstructural.com From: DeleonOmar[mailto:OmarDeleon@colliergov.net] Sent:Tuesday,June 21, 2016 1:26 PM fo:JANE@RDISTRUCTURAL.COM Subject:Collier Area Transit DBE Goal d i 40r Y v,' -ot. ILL • COLLIES.AREA P.' , ., .SIT YEVGENIYA FAGERQUIST RDI STRUCTURAL ENGINEERING INC 1135 PASADENA AVE SOUTH STE 100 ST PETERBURG, FL 33707 June 20, 2016 RE: Collier Area Transit Disadvantaged Business Enterprise (DBE) Goal Setting Dear YEVGENIYA FAGERQUIST„ The Department of Transportation Disadvantaged Business Enterprise (DBE) program applies to projects funded from .raditional Department of Transportation (DOT) sources. It was established to ensure nondiscrimination in the award of state and federally funded contracts. The goal of the DBE program is established to remedy past and current 1 Packet Page -1218- 7/12/2016 16.D.16. discrimination against disadvantaged and small business enterprises, ensuring a "level playing field" in which DBE's can compete fairly for DOT and Federal Transit Administration (FTA) contracts. Collier Area Transit(CAT), as a grantee of both the Department of Transportation and the Federal Transit Administration, is in the triennial process of establishing its goal for its DBE program. The final goal will be in effect for the next three years(Fiscal years 2016/17, 2017/18, 2018/19). Collier Area Transit is recommending the following Disadvantaged Business Enterprise (DBE) goal for applicable professional, consulting, construction, and procurement contracts during Fiscal Years 2016/2017/2018, beginning October 1, 2016 and ending September 30, 2019. The overall total DBE goal being proposed will be 1.60%. The draft goal will be available for public comment for 45 Days and CAT would like to gain your input, CAT staff members are available to speak with you or give a presentation regarding the DBE process. If you would like to schedule a presentation, a one week notice is needed. Please do not hesitate to contact me with any questions you may have. I can be reached at (239) 252-4996 or via email at OmarDeleon@colliergov.net The proposed DBE Goal will be considered the final DBE Goal unless substantive public comments are received within the public comment period. I look forward to hearing from you. Best Regards, Omar De Leon Senior Planner tinder Florida Law.. ,.ail addresses are public records If you do not went your e-m_,9 address released in response to a public records request,do not send electronic ..to this entit,. Instead,contact this office oy telephone or in writing. 2 Packet Page -1219- 7/12/2016 16.D.16. DeleonOmar From: Syed Shah [syeds@cabling-solutions.com] Sent: Tuesday, June 21, 2016 1:35 PM To: DeleonOmar; monica@cabling-solutions.com Subject: RE: Collier Area Transit DBE Goal Thank you for the opportunity. Monica from our staff will follow up. Sincerely, Syed Shah Structured Cabling Solutions Inc DBA SCS Technologies. httn://www.cabling-solutions.com/ Gs- Aso Pekb 5Cs Corporate Office: P: (305) 628-9445 EXT 306 5632 NW 161 Street Miami Gardens, Florida 33014 Certified S,Ev I Office Locations: TX 1 SC I From: DeleonOmar[mailto:OmarDeleon@colliergov.net] Sent:Tuesday,June 21, 2016 1:26 PM To: SYEDS@CABLING-SOLUTIONS.COM Subject: Collier Area Transit DBE Goal a • , OMER AREA TRANSIT SYED A. SHAH STRUCTURED CABLING SOLUTIONS INC 5632 NW 161 STREET MIAMI GARDENS, FL 33014 June 20, 2016 RE: Collier Area Transit Disadvantaged Business Enterprise (DBE) Goal Setting Dear SYED A.SHAH„ 1 Packet Page-1220- 7/12/2016 16.D.16. The Department of Transportation Disadvantaged Business Enterprise (DBE) program applies to projects funded from traditional Department of Transportation (DOT) sources. It was established to ensure nondiscrimination in the award of state and federally funded contracts. The goal of the DBE program is established to remedy past and current discrimination against disadvantaged and small business enterprises, ensuring a "level playing field" in which DBE's can compete fairly for DOT and Federal Transit Administration (FTA) contracts. Collier Area Transit(CAT), as a grantee of both the Department of Transportation and the Federal Transit Administration, is in the triennial process of establishing its goal for its DBE program. The final goal will be in effect for the next three years(Fiscal years 2016/17, 2017/18, 2018/19). Collier Area Transit is recommending the following Disadvantaged Business Enterprise (DBE) goal for applicable professional, consulting, construction, and procurement contracts during Fiscal Years 2016/2017/2018, beginning October 1, 2016 and ending September 30, 2019. The overall total DBE goal being proposed will be 1.60%. The draft goal will be available for public comment for 45 Days and CAT would like to gain your input, CAT staff members are available to speak with you or give a presentation regarding the DBE process. If you would like to schedule a presentation, a one week notice is needed. Please do not hesitate to contact me with any questions you may have. I can be reached at (239) 252-4996 or via email at OmarDeleon@colliergov.net The proposed DBE Goal will be considered the final DBE Goal unless substantive public comments are received within the public comment period. I look forward to hearing from you. Best Regards, Omar De Leon Senior Planner Under Florida Law . rail acd esses are pubic records.U you do not want your e-mail address released in response-to a pdblic ie:ords request.do not send E k cu c,Ing to this:nil, instead co _c.ct tnis o :cc .t ,aw ohnne or in watnc 2 Packet Page-1221- 7/12/2016 16.D.16. DeleonOmar Crom: Valerie Seidel [VSeidel@balmoralgroup.us] Sent: Tuesday, June 21, 2016 1:36 PM To: DeleonOmar Subject: RE: Collier Area Transit DBE Goal At 1%, why have a DBE goal at all?That is laughable. Valerie Seidel Th„ I C.* vottiv l OM atlW.Yn"�M"J. MM 165 Lincoln Avenue Winter Park, FL 32789 0:4076292185 ext 104 From: DeleonOmar[mailto:OmarDeleonPcolliergov.net] Sent:Tuesday,June 21, 2016 1:26 PM To:Valerie Seidel Subject: Collier aArea Transit DBE Goal i , . -c . , . 'UJ AREA VALERIE SEIDEL THE BALMORAL GROUP LLC 165 LINCOLN AVE WINTER PARK, FL 32789 June 20, 2016 RE: Collier Area Transit Disadvantaged Business Enterprise (DBE) Goal Setting Dear VALERIE SEIDEL„ The Department of Transportation Disadvantaged Business Enterprise (DBE) program applies to projects funded from traditional Department of Transportation (DOT) sources. It was established to ensure nondiscrimination in the award of state and federally funded contracts. The goal of the DBE program is established to remedy past and current 1 Packet Page-1222- 7/12/2016 16.D.16. discrimination against disadvantaged and small business enterprises, ensuring a "level playing field" in which DBE's can compete fairly for DOT and Federal Transit Administration (FTA)contracts. Collier Area Transit(CAT),as a grantee of both the Department of Transportation and the Federal Transit Administration, is in the triennial process of establishing its goal for its DBE program. The final goal will be in effect for the next three years(Fiscal years 2016/17, 2017/18, 2018/19). Collier Area Transit is recommending the following Disadvantaged Business Enterprise (DBE) goal for applicable professional, consulting, construction, and procurement contracts during Fiscal Years 2016/2017/2018, beginning October 1, 2016 and ending September 30, 2019. The overall total DBE goal being proposed will be 1.60%. The draft goal will be available for public comment for 45 Days and CAT would like to gain your input, CAT staff members are available to speak with you or give a presentation regarding the DBE process. If you would like to schedule a presentation, a one week notice is needed. Please do not hesitate to contact me with any questions you may have. I can be reached at(239) 252-4996 or via email at OmarDeleon@colliergov.net The proposed DBE Goal will be considered the final DBE Goal unless substantive public comments are received within the public comment period. I look forward to hearing from you. Best Regards, Omar De Leon Senior Planner Under Florida Law.e-mail addresses are public records. If you do not want your e-maw'address released In response to a publlo records request_do not send stiectronio mei'to Mis entity-Instead.contact this office by telephone or in L rit ng 2 Packet Page-1223- 7/12/2016 16.D.16. DeleonOmar From: Kelly Eger-Smith [kelly@aeciservices.com] Sent: Tuesday, June 21, 2016 1:33 PM To: DeleonOmar Subject: Re: Collier Area Transit DBE Goal Good afternoon Omar. Am I reading correctly that the proposed DBE goal will be 1.6%? If so, that is by far the lowest goal I've seen for any organization with a DBE program. I respectfully recommend that you consider raising that or there will be very little reason for non-DBE primes to include DBE subs on their teams. Thank you for your consideration. Very best regards, Kelly Eger-Smith, R.E.M. President cell: (407) 718-8802 9009 Terrace Oak Court Windermere, Florida 34786 kelly@aeciservices.com www.aeciservices.com a e come Ican environmental consulting A Woman-Owned Small Business Enterprise DBE/LDB/MWBE/EDWOSB/SBE On Jun 21, 2016, at 1:21 PM,DeleonOmar<OmarDeleon@colliereov.net>wrote: <image001.png> KELLY EGER AMERICAN ENVIRONMENTAL CONSULTING INC 9009 TERRACE OAK COURT WINDERMERE, FL 34786 June 20, 2016 RE: Collier Area Transit Disadvantaged Business Enterprise (DBE) Goal Setting Dear KELLY EGER„ The Department of Transportation Disadvantaged Business Enterprise (DBE) program applies to projects funded from traditional Department of Transportation (DOT) sources. It was established to ensure nondiscrimination in the award of state and federally funded contracts. The goal of the DBE program is Packet Page -1224- 7/12/2016 16.D.16. established to remedy past and current discrimination against disadvantaged and small business enterprises, ensuring a "level playing field" in which DBE's can compete fairly for DOT and Federal Transit Administration (FTA) contracts. Collier Area Transit (CAT), as a grantee of both the Department of Transportation and the Federal Transit Administration, is in the triennial process of establishing its goal for its DBE program. The final goal will be in effect for the next three years(Fiscal years 2016/17, 2017/18, 2018/19). Collier Area Transit is recommending the following Disadvantaged Business Enterprise (DBE) goal for applicable professional, consulting, construction, and procurement contracts during Fiscal Years 2016/2017/2018, beginning October 1, 2016 and ending September 30, 2019. The overall total DBE goal being proposed will be 1.60%. The draft goal will be available for public comment for 45 Days and CAT would like to gain your input, CAT staff members are available to speak with you or give a presentation regarding the DBE process. If you would like to schedule a presentation, a one week notice is needed. Please do not hesitate to contact me with any questions you may have. I can be reached at (239) 252-4996 or via email at OmarDeleon@colliergov.net The proposed DBE Goal will be considered the final DBE Goal unless substantive public comments are received within the public comment period. I look forward to hearing from you. Best Regards, Omar De Leon `"'`" Senior Planner Under Florida Law.email addresses ore pubic records. I you do not want your e-rail address released in response to a oublic records request.co not send electronic mail to,"is entity.instead contact this office by telephone or in wrung. 2 Packet Page -1225- 7/12/2016 16.D.16. DeleonOmar crom: Bernardo Cardenal [bernardoc@rocamareng.com] Sent: Monday, June 27, 2016 1:30 PM To: DeleonOmar Subject: RE: Collier Area Transit DBE Goal Mr Omar: We are willing to participate in your project, we are MEP Engineers, please let me know how we can participated on this project. Bernardo "74.\\-- E HAVE We are pleased to inform you that with effect from June 24th 2016. our company has been relocated to new building as follows address.the main telephone number will remain unchanged. Our new building location at: 6401 Congress Avenue Suite 230, Boca Raton, FL 33487 ,„ „_ _. ___•:,,—\\, is, i 7,47\ Bernardo Cardenal PEI President ROCAMAR ENGINEERING SERVICES INC. 6401 Congress Avenue Suite 230j Boca Raton FL.33487 561.276.9808 Ext 9801 NOTICE: This e-mail message and the attachments to this e-mail message contains confidential information that may be legally privileged. If you are not the intended recipient, you must not review, retransmit, convert to hard copy, copy, use or disseminate this e- mail or any attachments to it. If you have received this e-mail in error, please notify us immediately by return e-mail or by telephone at (561)276-9898 and delete this message. Please note that if this e-mail message contains a forwarded message or is a reply to a prior message, some or all of the contents of this message or any attachments may not have been produced by Rocamar Engineering Services Inc 1 Packet Page -1226- 7/12/2016 16.D.16. From: DeleonOmar [mailto:OmarDeleon@colliergov.net] Sent: Monday,June 27, 2016 1:14 PM To: Bernardo Cardenal Subject: RE: Collier Area Transit DBE Goal Thank you for your response to our letter. You were part of a mass email of 400+ DBE in the region comprised of Collier, Lee, Hillsborough, Polk, Orange, Martin, Miami-Dade, Broward and Palm Beach Counties who were identified as being willing to perform work in Collier County. We appreciate your feedback regarding our DBE goal, and are utilizing your input and our past experience to determine measures required to establish a realistic goal. In the past we have not received any participation from DBE in the region and consequently was not successful in obtaining our DBE goal. In an effort to improve this outcome and increase DBE participation,Collier Area Transit(CAT)will be working with our Purchasing Department to ensure our identified region are properly notified of any and all projects that will be going up for bid. Although the proposed goal may seem low, by establishing a realistic goal based on available DBE Firms and past participation, in addition to conducting initiatives to encourage participation, CAT hopes to meet or exceed the goal and use this time as a stepping stone for justification to increase the goal during the next goal setting period. Omar De Leon, Senior Planner - Transit Public Transit & Neighborhood Enhancement Division From: Bernardo Cardenal [mailto:bernardocc rocamarenq.coml Sent: Tuesday, June 21, 2016 2:17 PM To: DeleonOmar Subject: RE: Collier Area Transit DBE Goal Omar: Thank you for the invitation.The 1.6%overall do not help us as professional services providers.The reason is that the GC will look to address this goal under sub-contractors, and not in the professional services providers.The architect do not going to look at us for engineering services. So it is bad very bad. You want to help us, it need to be 1.6% in the professional services or design phase and 1.6% on the construction phase. I think it need to be higher thatn 1.6%. Bernardo Cardenal P.E. From: DeleonOmar[mailto:OmarDeleon@colliergov.net] Sent:Tuesday,June 21, 2016 1:26 PM To: BERNARDOC@ROCAMARENG.COM Subject:Collier Area Transit DBE Goal ca , . COLLIER AREA TRANSIT BERNARDO CARDENAL 2 Packet Page -1227- 7/12/2016 16.D.16. ROCAMAR ENGINEERING SERVICES INC 900 W LINTON BLVD STE 201B DELRAY BEACH, FL 33444 June 20, 2016 RE: Collier Area Transit Disadvantaged Business Enterprise (DBE)Goal Setting Dear BERNARDO CARDENAL„ The Department of Transportation Disadvantaged Business Enterprise (DBE) program applies to projects funded from traditional Department of Transportation (DOT) sources. It was established to ensure nondiscrimination in the award of state and federally funded contracts. The goal of the DBE program is established to remedy past and current discrimination against disadvantaged and small business enterprises, ensuring a "level playing field" in which DBE's can compete fairly for DOT and Federal Transit Administration (FTA) contracts. Collier Area Transit(CAT), as a grantee of both the Department of Transportation and the Federal Transit Administration, is in the triennial process of establishing its goal for its DBE program. The final goal will be in effect for the next three years (Fiscal years 2016/17, 2017/18, 2018/19). Collier Area Transit is recommending the following Disadvantaged Business Enterprise (DBE) goal for applicable professional, consulting, construction, and procurement contracts during Fiscal Years 2016/2017/2018, beginning October 1, 2016 and ending September 30, 2019. The overall total DBE goal being proposed will be 1.60%. The draft goal will be available for public comment for 45 Days and CAT would like to gain your input, CAT staff members are available to speak with you or give a presentation regarding the DBE process. If you would like to schedule a presentation, a one week notice is needed. Please do not hesitate to contact me with any questions you may have. I can be reached at (239) 252-4996 or via email at OmarDeleon@colliergov.net The proposed DBE Goal will be considered the final DBE Goal unless substantive public comments are received within the public comment period. I look forward to hearing from you. Best Regards, Omar De Leon Senior Planner Under Ronda Law. ..ail and esses are pubic recordsif you do not want your e-mail address released w response to a pubic records request,do not se: .a ..u_. siestrodic mad to trus edcty instead.contact this office by telephone or in wo;ting. 3 Packet Page -1228- 7/12/2016 16.D.16. DeleonOmar From: Anthony Russell [aj_rgh@bellsouth.net] Sent: Monday, June 27, 2016 2:03 PM To: DeleonOmar Subject: RE: Collier Area Transit DBE Goal Hi Omar, You state: ".... In the past we have not received any participation from DBE in the region and consequently was not successful in obtaining our DBE goal " Typically when RFPs are responded to by Prime consultants they automatically consider their favorite DBE and only inform them that they are doing this late in the package submission if forms are to be completed— For SBEs that are never used by these Primes the name of the game is to call the Prime at the "right"time, otherwise Out-of-sight out-of- mind, unfortunately. Since the percentage of the RFP going to DBEs is small it's not a primary concern to Primes. I think you need to give incentive to Primes that reach out early to small professional firms that are not normally used. Share your source of SBEs/DBEs with your Primes. With Primes reaching out to SBEs it builds a more foundational relation verses the other way around. These Primes should submit the names and contact person within these DBE firms that they called or contacted along with the selected DBE within their RFP response package. I hope this helps to improve your process. Thanks for your concern Regards, Anthony Anthony J. Russell, PE° ,04, Russell&Associates Engineering Coral Springs, FL 33076 Website:www.rghinc.com Ph:(954)757-7377,x11 Russell & Associates Engineering * _ From: DeleonOmar [mailto:OmarDeleon@colliergov.net] Sent: Monday, June 27, 2016 1:15 PM To: Anthony Russell Subject: RE: Collier Area Transit DBE Goal Thank you for your response to our letter. You were part of a mass email of 400+ DBE in the region comprised of Collier, Lee, Hillsborough, Polk, Orange, Martin, Miami-Dade, Broward and Palm Beach Counties who were identified as being willing to perform work in Collier County. We appreciate your feedback regarding our DBE goal, and are utilizing your input and our past experience to determine measures required to establish a realistic goal. In the past we have not received any participation from DBE in the region and consequently was not successful in obtaining our DBE goal._In an effort to improve this outcome and increase DBE participation, Collier Area Transit(CAT)will be working with our Purchasing Department to ensure our 1 Packet Page-1229- 7/12/2016 16.D.16. identified region are properly notified of any and all projects that will be going up for bid. Although the proposed goal may seem low, by establishing a realistic goal based on available DBE Firms and past participation, in addition to conducting initiatives to encourage participation, CAT hopes to meet or exceed the goal and use this time as a stepping ;tone for justification to increase the goal during the next goal setting period. Omar De Leon, Senior Planner - Transit Public Transit & Neighborhood Enhancement Division From: Anthony Russell [mailto:aj_rgh@bellsouth.net] Sent: Tuesday, June 21, 2016 1:54 PM To: DeleonOmar Subject: RE: Collier Area Transit DBE Goal Hi Omar, Thanks for the solicitation for my comments. Reviewing your email below, I find the proposed goal of 1.6% very low- I would recommend at least 5%. We at Russell &Associates Engineering are Licensed and Registered Professional Engineers and are primarily Electrical Engineers providing Design and Consulting Services. We do not do installations or put up buildings/construction. We provide design plans for construction. We do not find the DBE program helpful or useful because the implementation and awards are always given to the same Prime and Sub-Consulting firms for professional services. i.e. No effort is made to develop other small businesses by providing the opportunity to show-case their talent and experiences. Regards, Anthony Anthony J. Russell, PE® Russell&Associates Engineering Coral Springs, FL 33076 Website:www.rghinc.com Ph:(954) 757-7377,x11 Russell & Associates E . n , 1 e n From: DeleonOmar [mailto:OmarDeleon@collierqov.net] Sent: Tuesday, June 21, 2016 1:26 PM To: AJ RGH©BELLSOUTH.NET Subject: Collier Area Transit DBE Goal 2 Packet Page-1230- 7/12/2016 16.D.16. co.ca AREA TRANSIT ANSIT ANTHONY RUSSELL RUSSELL GROUP HOLDINGS 11050 WILES ROAD SUITE 103 CORAL SPRINGS, FL 33076 June 20, 2016 RE: Collier Area Transit Disadvantaged Business Enterprise (DBE) Goal Setting Dear ANTHONY RUSSELL„ The Department of Transportation Disadvantaged Business Enterprise (DBE) program applies to projects funded from traditional Department of Transportation (DOT) sources. It was established to ensure nondiscrimination in the award of state and federally funded contracts. The goal of the DBE program is established to remedy past and current discrimination against disadvantaged and small business enterprises, ensuring a "level playing field" in which DBE's can compete fairly for DOT and Federal Transit Administration (FTA) contracts. Collier Area Transit(CAT), as a grantee of both the Department of Transportation and the Federal Transit Administration, is in the triennial process of establishing its goal for its DBE program. The final goal will be in effect for the next three years(Fiscal years 2016/17, 2017/18, 2018/19). Collier Area Transit is recommending the following Disadvantaged Business Enterprise (DBE) goal for applicable professional, consulting, construction, and procurement contracts during Fiscal Years 2016/2017/2018, beginning October 1, 2016 and ending September 30, 2019. The overall total DBE goal being proposed will be 1.60%. The draft goal will be available for public comment for 45 Days and CAT would like to gain your input, CAT staff members are available to speak with you or give a presentation regarding the DBE process. If you would like to schedule a presentation, a one week notice is needed. Please do not hesitate to contact me with any questions you may have. I can be reached at (239) 252-4996 or via email at OmarDeleon@colliergov.net The proposed DBE Goal will be considered the final DBE Goal unless substantive public comments are received within the public comment period. I look forward to hearing from you. Best Regards, Omar De Leon Senior Planner Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity. Instead.contact this office by telephone or in writing. 3 Packet Page -1231- 7/12/2016 16.D.16. DeleonOmar From: Miguel Martin [MMartin@mlm-martin.com] Sent: Tuesday, June 21, 2016 4:33 PM To: DeleonOmar Subject: RE: Collier Area Transit DBE Goal Omar De Leon, I am in receipt of your letter below, although I have not been a direct participant or have information in the development of your DBE goals.At first glance it appears that the goal set is very low for professional services. Our firm provides Architectural Services for projects and based on our past experience with other clients and projects. A higher participation goals achievable based on regional and state wide pool of DBE firms. Regards, Miguel Martin,A.I.A. 0„,,, ,,,,,,,gli MLM-Martin Architects, Inc. AA-C002208 668 N. Orlando Avenue,Suite 107 Maitland, FL 32751 407-897-6764 v 407-894-1338 f mmartin@mlm-martin.com http://www.mlm-martin.com From: DeleonOmar [mailto:OmarDeleonCa>colliergov.net] Sent: Tuesday, June 21, 2016 1:26 PM To: Miguel Martin Subject: Collier Area Transit DBE Goal COLLIE .AREA TRANSIT MIGUEL MARTIN MLM MARTIN ARCHITECTS INC 1 Packet Page-1232- 7/12/2016 16.D.16. 2300 MAITLAND CENTER PARKWAY SUI TE 130 MAITLAND, FL 32751 June 20, 2016 RE: Collier Area Transit Disadvantaged Business Enterprise (DBE)Goal Setting Dear MIGUEL MARTIN„ The Department of Transportation Disadvantaged Business Enterprise (DBE) program applies to projects funded from traditional Department of Transportation (DOT) sources. It was established to ensure nondiscrimination in the award of state and federally funded contracts. The goal of the DBE program is established to remedy past and current discrimination against disadvantaged and small business enterprises, ensuring a "level playing field" in which DBE's can compete fairly for DOT and Federal Transit Administration (FTA) contracts. Collier Area Transit(CAT), as a grantee of both the Department of Transportation and the Federal Transit Administration, is in the triennial process of establishing its goal for its DBE program. The final goal will be in effect for the next three years (Fiscal years 2016/17, 2017/18, 2018/19). Collier Area Transit is recommending the following Disadvantaged Business Enterprise (DBE) goal for applicable professional, consulting, construction, and procurement contracts during Fiscal Years 2016/2017/2018, beginning October 1, 2016 and ending September 30, 2019. The overall total DBE goal being proposed will be 1.60%. The draft goal will be available for public comment for 45 Days and CAT would like to gain your input, CAT staff members are available to speak with you or give a presentation regarding the DBE process. If you would like to schedule a presentation, a one week notice is needed. Please do not hesitate to contact me with any questions you may have. I can be reached at (239)252-4996 or via email at OmarDeleon(c@colliergov.net The proposed DBE Goal will be considered the final DBE Goal unless substantive public comments are received within the public comment period. I look forward to hearing from you. Best Regards, Omar De Leon Senior Planner Under Florida Law;e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request,do not send electronic nail to this entity. Instead_contact tact this office by telephone or in writing. 2 Packet Page-1233- 7/12/2016 16.D.16. Public Comments via Phone Calls 6/27/2016 DBE Firm: EPS Contractor Group, Corp. Contact Person: Mayra Santiago County:Orange Wasn't receiving notice of bids in Collier, I informed her as part of the process we have increased our region to include the Orlando area,so we will be working with our Purchasing Department to include the region for the distribution of information.Also wanted more information regarding our goal, said she will send an email now that she understands the intent of the letter and gather her thoughts. 6/27/2016 DBE Firm: Restoration—Design-Inspection Contact Person:Jane Yevgeniya Fagerquist, P.E., President County: Hillsborough Spoke to Jane regarding the letter sent to her via email about the DBE Goal being proposed for CAT She was curious to know if it was an invitation to bid on a project or a notice of our goal. I formed her it was a notice; she went on to explain that she didn't find being a DBE was beneficial, she is willing to work in Collier but has not won a bid as DBE. She wants to be informed of any bids for Design work. 6/21/2016 DBE Firm: Naples Paving Inc Contact Person: William Lawrence County: Collier Spoke to William regarding the letter sent to him via email about the DBE Goal being proposed for CAT William was calling to inform CAT that his company is available for work in Collier County. I let him know it was a notice that CAT was setting a goal; I also gave him information on the type of work CAT proposes to conduct in the future. He said he hasn't been successful on his bids as a DBE and finds being a DBE is very unproductive. I let him know we would work with the Purchasing Department to make sure the DBE's are aware of any work being placed out for bid. Packet Page-1234-