Lely Beautification MSTU Minutes 05/26/2016 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, Fl 34113
Minutes
May 26,2016
I. Call to Order
Chairman Branco called the meeting to order at 2:00 PM.
A quorum of four was established.
II. Attendance
Members: Tony Branco, Robert Slebodnik, Kathleen Dammert(Excused), Linda Jorgensen, Thomas
Connolly
County: Harry Sells - Project Manager; Dan Schumacher—Project Manager
Others: Mike McGee - Landscape Architect; Robert Kindelan- CLM; Wendy Warren—Juristaff
III. Approval of Agenda
Mr. Connolly moved to approve the Agenda subject to the following change:
Delete: Item VI. B—Lighting Inspection Report
Second by Ms. Jorgensen. Carried unanimously 4- 0.
IV. Approval of Minutes—April 28,2016
Mr. Connolly moved to approve the minutes of the April 28, 2016 meeting subject to the following
change:
Page 5,Next Meeting Date—Line 1 - from "...Next Meeting Date: April 26, 2016—2:00 PM)...,"to
... Next Meeting Date: May 26,2016—2:00 PM...). "
Second by Mr. Slebodnik. Carried unanimously 4- 0.
V. Chairman's Report—Tony Branco
Landscape Maintenance Review
Chairman Branco reported:
• Sod installation on median#1 is complete and Palms are pruned.
• The monthly meeting"read ahead" email should be distributed in advance of the meeting to
enable the Committee time to review.
• June 6, 2016 from 4—7 PM the "Meals of Hope" mobile food pantry will be set up at the Lely
Presbyterian Church -Mr. Slebodnik will update the Committee on event traffic patterns at the
June 2016 meeting.
VI. Project Managers Report—Harry Sells
A. Budget Report
Mr. Sells summarized the "Lely MSTU Fund Budget 152 dated May 26 2016" for information
purposes and provided an overview of the budget.
• $200,877 of the $214,000 FY16 Ad Valorem tax revenue has been collected.
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• Operating expenses funds remaining available total$3,085.91.
• Purchase Orders for Hart's Electrical, Inc. and Signs & Things will be closed increasing
operating funds available.
• Committed monies allocated for Forestry Resources will be moved to the Budget category.
• Budgeted funds unspent FY16 will be credited to the Reserve fund FY17.
• Current carry forward funds total $195,000 ($100K line 38- catastrophe reserve plus $95K line
32 - improvements general).
• Estimated cash available of$270,273.46 includes an available balance of$199,159.42 plus
$71,114.04 in expenses committed but not spent.
The Committee queried if financial parameters are established for the Reserve account.
Mr. Sells noted a specific amount is not required; however the target goal is$250K.
B. Lighting Inspection Report
This item was removed from the Agenda.
C. Status of Irrigation
Mr. Sells reported:
Potable Water Accident
• Construction of concrete posts in front of the device for the backflow preventer on Warren
Street requires a Right of Way permit at a cost of$1K and will be effective June 1, 2016.
• Staff has approved an estimate from Commercial Land Maintenance of$200 for time and
materials to install the posts.
• Commercial Land Maintenance will place a structure in front of the device until the posts are
installed
• $700 was spent on repairs to the backflow preventer.
• Public Utilities notified him the request for a reduction of charges for water that leaked onto the
ground unused by the MSTU be delayed until the bill for usage charges has been issued..
Mr. McGee reported typical usage of 800—900 gallons; estimate 1800 gallons was used in
April, 2016 as a result of the accident.
Irrigation System
• The County Manager's office is returning the irrigation water distribution to a central
irrigation system under the direction of the County including incorporating the MSTU
systems.
• Consideration is being given to grouping the MSTU's systems together under one unit.
• The Motorola irrigation system components may be upgraded.
• Staff is scheduled to be trained on the Motorola system on May 31, 2016 which will allow
Staff access to the system to address issues.
• Staff will modify the system removing one old controller at Devonshire.
D. Traffic Director Response to Request
Mr. Sells reported he has received the traffic study and will forward it to the Committee for
review. The study recommends increased police patrols for the area.
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During Committee discussion it was noted traffic on St. Andrews Boulevard has increased with the
opening of the Santa Barbara Boulevard extension and the presence of increased patrols have been
observed.
VII. Landscape Architect Report—McGee & Associates
Mr. McGee submitted the "Landscape Observation Report: -FY 15-16, 05/23/16 for information
purposes and the following items were discussed:
St. Andrews Boulevard
Recommend sod replacement of declining turf on Median#2 and US41 in bound and out bound right
of ways.
Doral Circle
Median#23 —The Jatropha tree has been planted and will be watered daily.
Irrigation
Valley Stream Circle irrigation settings record high water use and should be checked.
During Committee discussion it was noted sod replacement will be addressed for installation during the
rainy season.
VIII. Landscape Maintenance Report—Gary Gorden
Mr. Gorden, Commercial Land Maintenance (CLM), updated the Committee on the landscape
maintenance noting:
• Seasonal fertilizer has been applied.
• Trees are trimmed on a rotational basis.
• Cr "e "'"�Lilies have been cleaned.
• Routine maintenance for Pebble Beach Boulevard and St. Andrews is scheduled for completion
the week of June 4, 2016.
• Twenty eight Flax Lilies adjacent to the golf course on Pebble Beach Boulevard have been
replaced.
• Water bags on Treasure Point Cul-de-Sac Palm will be monitored.
• The Mimosa tree-on Valley Stream Circle has been treated twice with herbicide and condition
will be monitored.
• A lift will be required to prune the Palm tree by the Golf Course.
During Committee Discussion the following was noted:
• The Palm frond on the tree adjacent to the Golf Course will be allowed to fall naturally as it is
not interfering with the LED light.
• Flowers have to be replanted and recommendations for replacement will be discussed at the
June 2016 meeting.
IX. Old Business
A. Unfinished Business
1. Mike McGee's sod replacement.
The Committee decided sod replacement should be considered during the rainy season.
2. Remove foxtail palm, median#7.
Mr. Sells reported the tree has been removed.
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3. Remove sable palm, cul-de-sac median#22.
Mr. Sells reported the tree has been removed.
4. Quote for replacement tree Doral Circle, median#23.
The tree has been replaced.
5. Insurance Pebble beach Light pole
Mr. Sells reported he is awaiting a response on the claim.
B. Meeting Schedule
There is a room conflict for the June meeting.
The Committee discussed the proposed date and asked Mr. Sells to search alternate locations to
accommodate the regularly scheduled meeting.
Mr. Sells will notify the Committee on the available options.
Discussion occurred on the feasibility of changing the regularly scheduled meeting date to the third
Thursday of the month at 2:00 PM given the 4th Thursday of the month is problematic for the months
of November and December due to the holidays.
XI. New Business
A. Project Proposals for the year
The Committee discussed the following projects for consideration:
1. Refurbishment of Entry
2. Traffic Calming Possible Traffic Ops Presentation—on ongoing St. Andrews
This item was discussed under VI. D—Project Managers Report.
3. Study and traffic calming methods
Mr. Sells will forward the compiled results to the Committee.
4. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing, Forest Hills Cart Crossing, and
Pinehurst Entry Sign. Potential for Doral Circle
Mr. Sells is researching substitution of lamps with LED's to determine if they are compatible
with the existing pole fixtures.
XII. Member Comments
None
XIII. Public Comments
George Barton, 110 Doral Circle, requested the MSTU modify the mission of the Committee to
include residential lighting and propose a recommendation to the Board of County Commissioners.
Mr. Sells noted lighting can be installed under the auspices of the current MSTU Beautification
Committee in certain circumstances and revising the Committee Resolution is premature.
The Committee suggested Mr. Barton submit a proposal for the Doral Circle lighting specifications
to them for consideration.
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:10 PM.
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LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Bra co, Chairman
The Minutes were approved by the Committee on 0'(.((N I (•‘-) 2016, as presented , or
as amended X .
NEXT MEETING: JUNE 16, 2016—2:00 PM
EAST NAPLES BRANCH LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES, FL 34112
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