Loading...
Lely Beautification MSTU Minutes 04/28/2016 GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East Suite 103 Naples, Fl 34113 Minutes April 28,2016 I. Call to Order Chairman Branco called the meeting to order at 2:00 PM. A quorum was established. II. Attendance Members: Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen, Thomas Connolly. County: Harry Sells - Project Manager; Dan Schumacher— Project Manager Others: Mike McGee - Landscape Architect; Robert Kindelan - CLM; David Durrell —Juristaff III. Approval of Agenda Ms. Dammert moved to approve the Agenda subject to the following change: Addition: Item X6—Median 1 Sod Replacement Second by Ms. Jorgensen. Carried unanimously 5- 0. IV. Approval of Minutes—March 24,2016 Mr. Slebodnik moved to approve the minutes of the March24, 2016 meeting as presented. Second by Ms. Jorgensen. Carried unanimously 5- 0. V. Welcome to Thomas Connolly Mr. Connolly was welcomed as a new Member of the Committee. Mr. Sells reported Mr. Connolly completed an orientation with Staff. VI. Chairman's Report—Tony Branco Chairman Branco reported on his community tour noting: • The MSTU is in satisfactory condition overall at this point. • Bat houses are being installed in the area. • Staff will provide a report on an accident on Warren St. damaging the irrigation system. He requested Staff to ensure the meeting read ahead is disseminated to the Members at least 2 days prior to the meeting. VII. Project Managers Report—Harry Sells A. Budget Report Mr. Sells provided the"Lely MSTU Fund 152 budget dated April 28, 2016" and noted: • Of the $214k of projected revenue, $17k remains uncollected. • There are $5,000 in open invoices with Hart's Electric and Simmonds Electrical of Naples, Inc. closed out and $1,468 of the funds have been reallocated to the operating budget. 1 B. Lighting Inspection Report Mr. Sells provided the document"Lely MSTU Lighting Inspections"and reported an inspection of the lights was completed with 6 not non functioning fixtures subject to replacement or repairs. C. Status of Irrigation Mr. Sells reported: • The County Manager's office is considering returning the irrigation water distribution to a central irrigation system under the direction of the County including incorporating the MSTU systems. • Consideration is being given to grouping the MSTU's systems together under one unit. • A field inspection identified 4 controllers that were non functional, and were repaired v • The overall system is functioning as intended at this time. D. Potable Water Accident Mr. Sells reported: • There was an accident causing a break in the backflow preventer on Warren St. • Staff is proposing to place concrete posts at a cost of$410 in front of the device to protect it from repeat damage. • A concrete barrier was considered however it is more expensive and not as aesthetically pleasing as the posts. • He is working with Public Utilities on a reduction of charges from water that leaked onto the ground unused by the MSTU. Mr. Connolly moved to approve the installation of the concrete posts at a cost of$410.00... Second by Mr. Slebodnik. Carried unanimously 5—0. E. CLM Quotes Mr. Sells provided a price quote from Commercial Landscape Maintenance (Estimate#1105387) dated April 26, 2016 in the amount of$595.00 for consideration. The work involves removing 2 palm trees infected with Ganoderma which will not be replaced due to the disease. Mr. Kindelan reported if the cost of the work is less than the estimate,the charges will reflect the actual work. Ms. Dammert moved to approve the quote from Commercial Landscape Maintenance for $595.00 per their proposal#1105387 as referenced above. Second by Ms. Jorgensen. Carried unanimously 5—0. F. Donations to MSTU Mr. Sells reported the offer to donate a tree to be planted on Doral Circle is required to be approved by the BCC and the costs will be at least$400—$500 with no guarantee of approval. He recommended the Committee authorize planting of the tree at their expense. Mr. Branco moved to authorize an expenditure up to $750.00 for planting of a Tropicana tree in Median #23. Second by Mr. Slebodnik. Carried unanimously 5—0. 2 G. Traffic Director's Response to Request Mr. Sells contacted the Traffic Director on the Committee's request to meet with him on traffic issues in the community, including an update on a traffic study being performed. He was notified the Director was working with a Homeowner Association on the item and could not meet at this time. Discussion occurred on what if any restrictions could be placed on the roadway(no thru traffic, etc.)to improve traffic calming however it was noted the road is a public road with commercial establishments located in the neighborhood. Mr. Sells stated he would contact the appropriate Staff Members and request they meet with the Committee to discuss the item. VIII. Landscape Architect Report—McGee&Associates Mr. McGee submitted the "Landscape Observation Report—March 2016—April 2016" for information purposes and noted the approximately 105,000 gallons of re-use water and 1,000 gallons of potable water were utilized for irrigation purposes during the time frame. IX. Landscape Maintenance Report—Robert Kindelan Mr. Kindelan, Commercial Land Maintenance(CLM), updated the Committee on the landscape maintenance noting: • The Scorpio irrigation controller at Valley Stream Road is set to operate as a stand-alone controller. • The sod is being replaced in Median#1 as necessary. • The first phase of fertilizer applications will begin next week, with the second phase to be applied in May. Mr. Sells noted the County is looking into a bulk purchase of fertilizer for the MSTU's given some of the materials are difficult to acquire in small quantities. X. Old Business A. Unfinished Business 1. Mike McGee's sod replacement quote request is being held in abeyance. 2. Remove Foxtail Palm, Median #7 Mr. Sells reported he is authorizing the contractor to remove the palm tree due to disease and it will not be replaced at this time. 3. Remove Sabal Palm, Cul-de-Sac median #22 Mr. Sells reported he is authorizing the contractor to remove the palm tree due to disease and it will not be replaced at this time. 4. Quote for Tree Replacement Doral Circle, Median #23 See Item VII.F 5. Insurance Pebble Beach Light Pole 3 Mr. Sells reported he is awaiting a response on the claim. 6. Median #1 Sod Replacement See Item IX above. B. Committee Bylaws Mr. Sells presented the "Lely Golf Estates Beautification Municipal Taxing Unit (MSTU)Advisory Committee Bylaws" for consideration. Discussion occurred on the feasibility of changing the regularly scheduled meeting date given the 4th Thursday of the month is problematic for the months of November and December due to the holidays. Mr. Sells reported he would review the schedule and comprise a list of alternate dates to hold the Committee's meetings. Ms. Dammert moved to approve the "Lely Golf Estates Beautification Municipal Taxing Unit (MSTU)Advisory Committee Bylaws subject to amending Page 4,Section 2, line 3 from "...items not the Agenda..."to "items not on the Agenda..." Second by Ms. Jorgensen. Carried unanimously S—0. XI. New Business A. Project Proposals for the Year 1. Refurbishment of Entry Mr. Sells reported Florida Power and Light, Inc. is still working in the area and the item will be addressed upon completion of the work. 2. Traffic Calming,Possible Traffic Ops Presentation—on ongoing St. Andrews See item VII.G. 3. Study and Traffic Calming Methods See item VII.G. 4. Lighting Pebble Beach Circle,Pebble Beach Cart Crossing,Forest Hills Cart Crossing Pinehurst Entry Sign. Potential for Doral Circle The Committee discussed lighting in the MSTU noting: • Consideration should be given to investigating the feasibility of developing an alternate set of standards for the fixtures. • The study could include items such as whether the poles could be retrofitted with a different lamp such as downward shining LED and if replacement of the entire pole and lamp fixture is required. • The feasibility of powering the fixtures with solar energy may want to be investigated as well. XII. Member Comments None 4 XIII. Public Comments Mark Hoffman, resident reported he is familiar with exterior lighting components and volunteered to assist Staff in researching the feasibility of retrofitting of the existing lights to an alternate lamp and report back to the Committee. Mr. Sells reported he will contact Mr. Hoffman on the issue. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 3:30 P.M. LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE Tony B anC'o, C airman The Minutes were approved by the Committee on pi Y 2016, as presented , or as amended )( NEXT MEETING: APRIL 26, 2016—2:00 PM EAST NAPLES BRANCH LIBRARY 8787 TAMIAMI TRAIL EAST NAPLES, FL 34112 5