GG MSTU Minutes 05/17/2016 I
GOLDEN GATE M.S.T.U. ADVISORY
COMMITTEE
3299 East Tamiami Trail, Suite 103
Naples, FL 34112
May 17, 2016
MINUTES
I. Call to Order
The meeting was called to order at 4:32 P.M. by Ms. Spencer. Attendance was called and a quorum was
established.
II. Attendance: Patricia Spencer, Chairman; Herman Haeger, Vice Chairman; Ron Jefferson; (Vacancy)
County: Harry Sells—Project Manager; Dan Schumacher—Project Manager
Others: Michael McGee—McGee & Associates; Janet Acevedo—Hannula Landscaping; Wendy
Warren—JuriSolutions
III. Approval of Agenda
Ms. Spencer moved to approve the Agenda subject to the following change:
Correction: Item IV. Approval of Minutes: April 21, 2016 change to April 19, 2016.
Add: Item IX. New Business: A. Summer Meetings
Second by Mr. Haeger. Carried unanimously 3- 0.
IV. Approval of Minutes: April 19, 2016
Mr. Haeger moved to approve the minutes of the April 19, 2016 meeting as presented.
Second by Mr. Jefferson. Carried unanimously 3- 0.
V. Project Manager's Report
A. Monthly Budget Report
Mr. Sells summarized the Golden Gate MSTU Fund Budget 153 dated May 17, 2016 noting:
• Ad Valorem taxes of$230,220 of the $247,900 have been collected leaving a remaining
balance of$17,680 to collect.
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• Of the $299,000 FY16 Operating Expense Budget, commitments total $142,980 and YTD
expenditures total $115,476.
• Operating Expense funds available are $40,544.41.
• Line items highlighted in red indicate the purchase order is closed.
• Monies are available for mulch;this item will be discussed during landscape review.
• Funds balance available less commitments total $361,501.
B. Irrigation Status
Mr. Sells reported:
• The County Manager's office is returning the irrigation water distribution to a central
irrigation system under the direction of the County including incorporating the MSTU
systems.
• Consideration is being given to grouping the MSTU's systems together under one unit.
• The Motorola system is experiencing trouble with its radios so software program changes
cannot be downloaded.
• The MSTU does not have access to the Motorola software; Contemporary Controls has been
retained to repair the system.
• The Road and Bridge Maintenance division is not committed to implementing necessary
software changes.
• The overall system is functioning as intended at this time.
C. Santa Barbara and Golden Gate Refurbishment Status
Item discussed under VIII. Old Business, Item B.
D. Tropicana Street Lights
Mr. Sells reported:
• The four sodium vapor lights have been received.
• Cost of installation is $1,400.
• Monthly usage cost including maintenance is $32.60 ($8.15 per light).
• The costs are borne by the MSTU.
E. Drainage Status Update
Mr. Sells reported:
• An update on the drainage status will be presented at a future meeting.
• A work order has been issued to pressure wash the guard rails on the Coronado Parkway
Bridge.
The Committee queried regarding existence of an MSTU maintenance schedule to clean the bridge
at the south end of Tropicana Boulevard,north of 31St Avenue SW.
Mr. Sells will research responsibility for bridge maintenance and report to the Committee.
VI. Transportation Maintenance Report—Hannula Landscape
Ms. Acevedo reported on landscape maintenance noting:
• Tropicana Boulevard—Plant material replacement is complete.
• Sunshine Boulevard—Installation of plant material completed.
• Mulch newly planted areas; postpone mulching areas considered for renovation.
Ms. Acevedo suggested development of a plan to replace distressed turf on the medians.
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Mr. McGee recommended a design layout for the medians on Tropicana and Sunshine Boulevards be
developed with a schedule of proposed plant material and a Request for Quote(RFQ) is solicited.
The Committee requested a scope of work proposal from Mr. McGee for the removal of sod and new
plantings for presentation to the Committee at the June 2016 meeting.
Mr. Jefferson motioned for McGee&Associates to proceed with a design and scope of work proposal
(Request for Proposal,RFP)for replacement of turf with plants for Sunshine Boulevard and
Tropicana Boulevard medians. Second by Ms. Spencer. Carried unanimously 3—0.
VII. Landscape Architect's Report—McGee and Associates
A. Maintenance Reports
Mr. McGee submitted the "Landscape Observation Report: -FY15-16, May 2016" for information
purposes and the following items were discussed:
Tropicana Boulevard
• A new design is under consideration due to 80% - 90% decline in turf.
Coronado Parkway and Hunter Boulevard
• The storm drain project is delaying refurbishing of the medians.
• Decision for approval is pending for estimate#15-3309 submitted and under review for
ground cover replacements in beds.
• Hunter Boulevard median#9 is not in a flood area and plantings on the western tip can be
replaced.
Sunshine Boulevard
• Replace one Tabebuia tree on median#3 removed due to storm damage.
• Repair short sod area in three locations due to lack of irrigation.
Golden Gate Parkway
Road& Bridge Division maintains this roadway and Mr. McGee has provided a copy of his report to
them.
Ms. Spencer will contact Pam Lulich, Manager Landscape Operations, to confirm plans to clean
the memorial plaque on the west side of 44`h Street.
Collier Boulevard,Part A& B
A Road& Bridge Division refurbishment plan for 951 Parts A& B is pending.
Ms. Spencer will contact Pam Lulich,Manager Landscape Operations, to confirm status of the
replacement project.
The Committee requested two proposals from Hannula Landscaping to be reviewed at the June
meeting as follows:
Proposal 1: Replacement of plants on Hunter Boulevard median #9.
Proposal 2: Replacement of Tabebuia tree and sod on Sunshine Boulevard median #3.
VIII. Old Business
A. Flag Pole Replacement—Robert Beatty
Mr. Beatty reported on the status of the flag pole project highlighting:
• Signs & Things provided a quote for a flag pole with an external halyard and American flag
including engineering,permitting and installation costs for$3,951.55.
• Signs & Things has requested a down payment on order placement.
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• The pole is relocated seventy feet back to its original location.
The following was noted during Committee discussions:
• Installation must be performed by a licensed contractor.
• The flag pole should be thirty feet high with an internal halyard.
• The County does not authorize down payments on ordered items. Mr. Sells will convey
County payment policy to Signs & Things.
• One or two in ground lights will be installed. Mr. Sells will secure quotes from an
electrician for Committee consideration.
• Mr. Sells noted he will ascertain three price quotes as required by the County for the Flag
pole purchase and installation and the electrical work required.
• Target date for project completion is pre July 4, 2016.
Mr. Haeger left.
IX. New Business
A. Summer Meetings
Discussion on the summer schedule was tabled to the June 2016 meeting.
X. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 5:30 P.M.
GOLDEN GATE MSTU ADVISORY COMMITTEE
Patricia Spencer, Chairman
The Minutes were approved by the Committee on .:�'C<iti k -'1 ,2016 as presented ,
or as amended
NEXT MEETING: JUNE 21,2016—4:30 PM
GOLDEN GATE COMMUNITY CENTER
4701 GOLDEN GATE PARKWAY
NAPLES,FL 34116
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