Agenda 07/12/2016 Item #16C2 7/12/2016 16.C.2.
EXECUTIVE SUMMARY
Recommendation to approve Amendment 2 to Contract 11-5782 with CDM Smith, Inc., in the
amount of$597,413 for Basin 101 of the"Wastewater Basin Program" for professional engineering
design services associated with the 8th Street North Gravity Interceptor Sewer and Master Pump
Station 101.12.
OBJECTIVE: To authorize Engineer of Record to perform additional design services in order to remain
in compliance and meet the demand in Master Pump Station (MPS) Basin 101 of the wastewater
col 1 ecti on/transmi ssi on system.
CONSIDERATIONS: The proposed scope of work under Projects Numbers 70043, 70050 and 70051 is
consistent with the Capital Improvement Program (CIP) contained in the 2014 Water, Wastewater,
Irrigation Quality Water, and Bulk Potable Water Master P1an/CIP approved by the Board of County
Commissioners (Board) on November 10, 2015, as Agenda Item 9C, as Appendix III of the 2015
AUIR/CIE. Funding for the projects is available in, and is consistent with,the FY2016 CIP Budget.
On September 11, 2012, as Agenda item 11E, the Board, Ex-officio the Governing Board of the Collier
County Water-Sewer District (CCWSD), approved contract 11-5782 with CDM Smith, Inc., to design
explicitly defined and demonstrable projects as part of the Wastewater Basin Program. The Executive
Summary, provided as Attachment 1, stated that "Subsequent contracts for construction of the required
infrastructure as developed under these engineering designs, as well as construction, engineering and
inspection services (CEI),will be presented to the Board for review and approval."
On October 27, 2015, as Agenda item 16C3, the Board, Ex-officio the Governing Board of the Collier
County Water-Sewer District (CCWSD), approved Amendment 1 which incorporated four construction
phase service tasks and one additional design service task into contract 11-5782.
Likewise, Amendment 2 proposes to incorporate two additional design service tasks which were generally
anticipated in the original design solicitation documents but were not explicitly identified in the initial
design contract approval. As a result of wastewater flow evaluations performed by the engineer, it was
determined that the most operationally cost-effective means to convey wastewater from the MPS 101
basin is to; 1) eliminate three problematic pump stations on 8th Street North by constructing Project 1, the
8th Street North Gravity Interceptor Sewer; and 2) construct Project 2, a new MPS 101.12 on property
recently purchased by the CCWSD on 110`h Avenue North. This approach also eliminates the need to
further expand MPS 101 located on the northwest corner of Vanderbilt Drive and Bluebill Avenue.
In Basin 101, CDM Smith, Inc. has completed the design of the following four projects which are now
ready to be bid and/or constructed:
Subtask 11.3—Bluebill Avenue Force Main
Subtask 11.5 (Phase 1)—Creekside Boulevard to Naples Park Force Main Extension—East
Subtask 11.5 (Phase 2)—Creekside Boulevard to Naples Park Force Main Extension—West
Subtask 11.6—Finger Street Sewer System Replacement
Amendment 2,provided as Attachment 2,performs the following services on a time and material basis.
A breakdown of estimated construction cost and professional fees is summarized below.
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Additional Design Services
Project p Time and Anticipated Fee% of
ID Project Description Materials Construction Construction
Fee Cost Cost
8th Street North Gravity Interceptor Sewer $193,579 $1,500,000 12.9%
2 Master Pump Station 101.12 $403,834 $4,000,000 10.1%
Total Amendment 2 Design Phase Fee $597,413 $5,500,000 10.9%
FISCAL IMPACT: Funding is available in, and is consistent with,the FY2016 Capital Budget approved
by the Board on September 24, 2015. The source of funding is the Wastewater User Fee Fund (414).
Portions of this project are an indirect replacement of assets that have reached the end of their useful
lives; operating costs are anticipated to remain the same or decrease.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project is consistent with and furthers the goals,
objectives, and policies of the Growth Management Plan to ensure the adequacy and availability of viable
public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District,
1. Approve Amendment 2 to Contract 11-5782 with CDM Smith, Inc., in the amount of$597,413
for Basin 101 of the "Wastewater Basin Program" for professional engineering services
associated with the 8th Street North Gravity Interceptor Sewer and Master Pump station 101.12,
and,
2. Authorize the Chairman to execute Amendment 2 to Contract 11-5782 with CDM Smith, Inc.,
after approval by the County Attorney's Office.
Prepared By: Craig Pajer, P.E., Principal Project Manager, Public Utilities Planning and Project
Management Department
Attachments:
1) Attachment 1 -Executive Summary, 9/11/12 BCC Meeting,Item 11E
2) Attachment 2-Amendment 2 to Contract 11-5782
3) Attachment 3 –Funding Sources
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.2.
Item Summary: Recommendation to approve Amendment 2 to Contract 11-5782 with
CDM Smith, Inc., in the amount of$597,413 for Basin 101 of the "Wastewater Basin Program"
for professional engineering services associated with additional design services for Projects
Numbers 70043, 70050 and 70051.
Meeting Date: 7/12/2016
Prepared By
Name: PajerCraig
Title: Project Manager,Principal,Public Utilities Engineering
6/8/2016 8:36:57 PM
Submitted by
Title: Project Manager,Principal,Public Utilities Engineering
Name: PajerCraig
6/8/2016 8:36:59 PM
Approved By
Name:Nagy Steve
Title:Manager-Wastewater Collection, Wastewater
Date: 6/10/2016 8:30:53 AM
Name: HapkeMargie
Title: Recycling Coordinator, Solid&Hazardous Waste Management
Date: 6/10/2016 9:05:25 AM
Name: HallSwainson
Title: Procurement Specialist,Procurement Services
Date: 6/13/2016 4:52:52 PM
Name: ChmelikTom
Title:Division Director-Public Utilities Eng,Public Utilities Engineering
Date: 6/16/2016 1:51:17 PM
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Name: Joseph Bellone
Title: Division Director-Operations Support,Utilities Finance Operations
Date: 6/17/2016 2:36:50 PM
Name: JohnssenBeth
Title: Division Director-Wastewater,Wastewater
Date: 6/20/2016 12:08:21 PM
Name: HerreraSandra
Title: Manager-Procurement,Procurement Services
Date: 6/22/2016 11:46:17 AM
Name: KearnsAllison
Title: Interim Procurement Director
Date: 6/23/2016 1:26:25 PM
Name: YilmazGeorge
Title: Department Head-Public Utilities,Public Utilities Department
Date: 6/24/2016 9:08:32 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/24/2016 12:22:47 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/24/2016 12:27:56 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 7/1/2016 1:45:20 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 7/3/2016 4:30:08 PM
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9/11/2012 Item 11.E.
EXECUTIVE SUMMARY
Recommendation to approve Contract 11-5782 for three design contracts for the "Wastewater
Basin Program," Project Numbers 70043, 70044, 70046, 70050, 70051, and 70064, in the total
amount of S5,730,468, with AECOM Technical Services, Inc., CDM Smith Inc., and Hole Montes,
Inc. to perform professional engineering services; and authorize a budget amendment in the
amount of 51,648,267.31.
OBJECTIVE: Obtain contract approval for expert professional engineering services to
rehabilitate mission critical infrastructure in the wastewater collection system.
CONSIDERATIONS: On June 24, 2008, as Agenda item 10G, the Board of County
Commissioners (Board) adopted the 2008 Wastewater Master Plan Update that identified the
general requirement for rehabilitating. wastewater collection systems. The proposed scope of
work will be executed under multiple projects shown in the attached Table 1. These projects are
consistent with .the 2010 Wastewater CIP Update, pages 2 and 3, as identified in the 2011 User
Fee Rate Study.
On February 14. 2012. as Agenda item .16.C.1, the Board, as Ex-officio the Governing Board of
the Collier County Water-Sewer District, approved the selection committee rankings and
authorized staff to enter into negotiations with AECOM Technical Services, Inc., CDM Smith.
Inc., and Hole Montes, Inc., for three separate contracts under Request for Proposal No. 11-5782.
Multiple technical support projects. Project Numbers 70043, 70044, 70046, 70050, 70051, and
70064, are being combined to fund this portion of the Wastewater Basin Program. At this time
staff is seeking the approval of the proposed contracts for each of the Board-approved
engineering consultants.
On March 27. 2012. the Board requested staff to return with revised contracts that were more
explicitly defined and demonstrable. The resulting scopes of work will now provide tangible,
complete engineering designs and construction drawings for the following prioritized worst-first
areas of the infrastructure:
• Rehabilitate eight aging master pump stations, adding overflow containment and
updating them to meet current Florida Department of Environmental Protection and
Florida Building Code Standards.
• Rehabilitate 111 pump stations, eliminating below grade leak hazards, adding
containment where feasible and emergency back-up pumping at critical pump stations.
• Alleviate potential overflow conditions that exist in Basin 101 (Naples Park).
• Replace a 40-year-old sub-aqueous force main crossing with an aerial crossing at the
111th Street bridge.
• Provide an alternative path for wastewater to reach the South County Water Reclamation
Facility (SCWRF). Currently, 80 percent of the flow to the SCWRF goes through one
force main. Reconstruction of Master Pump Station (MPS) 306 and a force main from
MPS 306 to the SCWRF will provide a parallel path for needed reliability and
maintainability (Saba! Bay).
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9/11/2012 Item 11.E.
• Replace 22.865 feet of gravity sewer clay pipe.
• Replace 660 clay pipe service laterals.
• Replace 14,275 feet of wastewater force main.
The infrastructure being addressed represents the highest priority, worst-first areas based on
internal condition assessments.
Each contract contains a scope of work that has been customized based on the tasks requested in
RFP 11-5782 in order to fit the needs of the particular basin that each vendor is to be working on.
Although not all requested tasks in the RFP are needed for each basin, all of the tasks in each
scope of work were requested in RFP 11-5782.
Subsequent contracts for construction of the required infrastructure as developed under these
engineering designs, as well as construction, engineering and inspection services (CEI), will be
presented to the Board for review and approval.
FISCAL IMPACT: Funding is available in. and is consistent with. the FY2012 Capital Budget
approved by the Board on September 22, 2011. The source of funding is Wastewater User Fees,
Fund (414). A budget amendment is required from Project Numbers 72552, Lift Station Facility
Rehab. 70064, Collection System Lightning Protection, 73050. Wastewater Line Technical
Support, and 70021, Energy Efficiency Studies, all from Fund 414. in the amount of
$1.648,267.31.
LEGAL CONSIDERATIONS: This item has been approved by the County Attorney's Office, the
contracts are each legally sufficient, and the contracts require a majority vote for approval. - ERP
GROWTH MANAGEMENT IMPACT: This project is consistent with and furthers the goals.
objectives, and policies of the Growth Management Plan to ensure the adequacy and availability
of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, as Ex-officio the Governing
Board of the Collier County Water-Sewer District.
1. Approve Contract 11-5782 to AECOM Technical Services, Inc.. CDM Smith Inc.. and
Hole Montes, Inc., for professional engineering services, and authorize funding for the
initial contract phase in the amounts of $1.870.468. $1.940.000 and $1..920.000.
respectively(a total of 55.730,468): and,
2. Authorize the Chairman to execute the contracts with each firm after approval by the
County Attorney's Office: and.
3. Approve the necessary Budget Amendment to transfer funds in the amount of
$1,648,267.31 from Project Number 72552 (Lift Station Facility Rehab), Project Number
70064 (Collection System Lightning Protection), Project Number 73050 (Wastewater
Line Technical Support), and Project Number 70021 (Energy Efficiency Studies) to
Project Number 70046 (Wastewater Pump Station Technical Support).
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9/11/2012 Item 11 .E.
Prepared By: Craig Pajer. PE. Principal Project Manager, Public Utilities Planning and Project
Management Department
A ttachments:
1) Table 1, Funding.Sources:2008 Wastewater Master Plan Update and 2011 Wastewater CIP
Update Reference Table
2) Solicitation Document for I 1-5782
3) Proposed Contracts
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Attachment 3
Project Number Table
Description Project Number
Project 1:8th Street Gravity Interceptor Sewer 70043
Project 2: Master Pump Station 101.12 70050
Project No. Project Name
70043 Gravity Transmission System Technical Support Program
70050 Master Pump Station Technical Support Program
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EXHIBIT A-2 Contract Amendment#2 to Contract#11-5782
"Wastewater Basin Analyses (Basin 1)"
Master Pump Station (MPS Basin 101-Naples Park (Gulfshore Drive and Naples Park);
(Area located North of Vanderbilt Beach Road, West of US 41 and South of 111th Street)
This amendment, dated , 2016 to the referenced Agreement shall be by and
between the parties to the original Agreement, CDM Smith, Inc., (to be referred to as
"Consultant") and Board of County Commissioners for Collier County, Florida, a political
subdivision of the State of Florida (to be referred to as "Owner").
Statement of Understanding
RE: Agreement# 11-5782 "Wastewater Basin Analyses (Basin 1)"
The parties agree to amend the Agreement in accordance with Article II "Additional Services of
Consultant" to include Supplemental Design Services, per Exhibit A2-A Schedule A "Scope of
Services", Exhibit A2-B Schedule B "Basis of Compensation" and Exhibit A2-C Schedule F "Key
Personnel, Subconsultants and Subcontractors", attached to this Amendment and incorporated
herein by reference.
All other terms and conditions of the Agreement shall remain in force.
IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or
agent, have executed this Amendment on the date indicated above.
Dwight E. Brock, Clerk OWNER:
BY: BOARD OF COUNTY COMMISSIONERS
Deputy Clerk OF COLLIER COUNTY, FLORIDA
By:
Consultant's First Witness: Donna Fiala, Chairman
By:
CONSULTANT: CDM Smith, Inc.
Print Name
Consultant's Second Witness: By:
By:
Print Name and Title
Print Name
Approved as to Form and Legality:
Assistant County Attorney
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Contract Amendment#2 to Contract#11-5782
Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc.
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EXHIBIT A2-A Amendment#2 to Contract#11-5782
"Wastewater Basin Analyses (Basin 1)"
Master Pump Station (MPS Basin 101-Naples Park (Gulfshore Drive and Naples Park);
(Area located North of Vanderbilt Beach Road, West of US 41 and South of 111`h Street)
Schedule A
"SCOPE OF SERVICES"
SUPPLEMENTAL DESIGN SERVICES FOR MASTER PUMP STATION 101.12 AND 8TH
STREET NORTH GRAVITY SEWER
This Amendment provides for Supplemental Design Services consisting of the following:
TASK 1 - DESIGN OF MASTER PUMP STATION (MPS) 101.12
Subtask 1.1 - Design of MPS 101.12
The CONSULTANT will prepare for incorporation in the Contract Documents, Drawings
showing the scope, extent and character of the work to be performed and furnished by
Contractor and Technical Specifications (which will be prepared, where appropriate, in
general conformance with the fifty-division format of the Construction Specifications
Institute). The design will include the abandonment of the existing PS 101.12 site,
basically including equipment removal and structural demolition where appropriate.
Design of demolition of the existing PS 101.12 influent flow piping and/or replacement to
direct flows to the proposed MPS 101.12 is included in the 8th Street North Interceptor
Sewer scope. The Drawings and Specifications will be prepared in five phases:
Conceptual Design (10%) — CONSULANT will prepare a conceptual design
memorandum which will:
• Collect and review existing information
• Identify and evaluate key alternatives to be analyzed
• Define basic design criteria
• Confirm code, regulation and standards requirements
• Prepare process and instrumentation diagrams (P&lDs)
• Complete process and hydraulic modeling and system sizing
• Prepare initial equipment data sheets
• Define civil, site and environmental conditions and constraints
• Prepare conceptual site facility layouts, and/or pipeline routing concept plan
Preliminary Design (30%) — CONSULTANT will:
• Evaluate geotechnical, survey and environmental findings
• Finalize design criteria requirements
• Develop preliminary specification table of contents
• Prepare specifications for pre-purchase items (if appropriate)
• Develop 30% complete design Drawings
Contract Amendment#2 to Contract#11-5782
'Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc.
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Design Development (60%) — CONSULTANT will:
• Respond to comments on the preliminary design
• Finalize form of bid
• Update specification table of contents
• Develop 60% specifications
• Develop 60% complete design Drawings
Pre-Final Design (90%) — CONSULTANT will prepare 90% complete design Drawings
and Specifications. These documents will be signed and sealed for permitting purposes.
Final Design (100%) — CONSULTANT will revise the 90% design Drawings and
Specifications based on comments received from the OWNER. The final design
documents will be transmitted electronically (in PDF format) to the OWNER for bidding
of the project.
Subtask 1.2 - Survey and Subsurface Utility Engineering (SUE) Allowance
CONSULTANT will hire a professional subconsultant to perform the survey plan and
subsurface utility engineering (SUE) plan.
Subtask 1.3 - Permitting
The CONSULTANT will prepare the permit applications necessary for the construction
of the designed work, meet with regulatory agencies as required to review the permit
applications and provide responses to additional information requested by the
regulatory agencies. The permits to be to applied for the OWNER by the CONSULTANT
include:
• FDEP Notification/Application For Constructing A Domestic Wastewater
Collection/Transmission System;
• Collier County Site development plan including landscaping;
• Collier County Right-of-Way Permit.
Subtask 1.4 - Opinion of Probable Construction Cost
The CONSULTANT will prepare an opinion of probable construction cost (OPCC) at the
60 and 100 percent design stages.
TASK 2 - PROJECT MANAGEMENT AND QUALITY CONTROL
The CONSULTANT'S proposed project manager shall be approved by the County prior
to beginning work. Activities performed under this task consist of those general
functions required to maintain the project on schedule, within budget, and that the
quality of the work products defined within this scope is consistent with CONSULTANT's
standards and OWNER's requirements. Specific activities included are identified below:
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"Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc.
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Subtask 2.1 - Project Kick-Off and Progress Meetings
CONSULTANT will prepare for and conduct a kick-off meeting for the project. The
CONSULTANT will attend design additional design phase meetings to review the
design definition, conceptual design, preliminary design, design development and
pre-final design as described in Subtask 1.1. The CONSULTANT will prepare and
distribute meeting minutes of each meeting within two days of its occurrence. Additional
meetings for permitting are included under Subtask 1.3.
Subtask 2.2 - Project Quality Control (QC) Technical Review
CONSULTANT maintains a QC program on all projects. Technical Review Committee
(TRC) meetings are budgeted for and will be performed to review various percent
complete submittals. OWNER's representatives are invited to attend and participate at
the TRC meetings.
Subtask 2.3 - Project Status Reports
CONSULTANT's project manager will prepare and submit monthly written status reports
for an anticipated project life of twelve months.
DATA OR COORDINATION ASSISTANCE TO BE PROVIDED BY THE OWNER
Geotechnical services will be procured directly by the OWNER based on the scope of
work provided by the CONSULTANT on October 22, 2014.
1. OWNER will pay all permit application fees.
2. OWNER will promptly review and respond to all submittals by the
CONSULTANT.
3. OWNER will provide standard contract forms and general conditions (i.e.
Division 0).
4. OWNER will provide direction at the project kickoff meeting on the required
screening around the pump station.
ASSUMPTIONS
The above described engineering services have been based upon the following
assumptions:
1. Design of the MPS 101.12 will be based on record drawings provided by the
OWNER, the geotechnical investigation to be performed for the OWNER, and
survey and subsurface utility engineering (SUE) to be obtained by the
CONSULTANT.
2. Structural design will not include deep foundations (i.e. piles).
3. New pump station will tie into existing SCADA system. Modifications will be made
to existing HMI and SCADA.
4. It is assumed that fuel storage will not exceed 660 gallons and that no chemical
storage will occur within the structure. Therefore, no fire protection is anticipated
for this project. If it is determined during design that fire protection is required by
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Contract Amendment#2 to Contract#11-5782
Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc.
frd
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Code, Building Department, Fire Marshall, the Client's Insurance underwriter,
etc., additional design budget will be required.
5. The design will be based on the OWNER's Utility Standards Manual.
6. SCADA for MPS 101.12 will be through fiber cable brought to the site by the
OWNER.
7. Review meetings are scheduled for 7 days from submittals of the associated
work assignments. The scheduling for subsequent work assignments assumes
that all OWNER's comments are provided at the review meetings. If all
comments are not received at the review meetings, the schedule for the next
work assignment may be delayed.
8. The architectural appearance will be made to blend in with the surrounding
residential area which consists primarily of single family, ranch style homes.
9. The wetwell, permanent backup generator, standby diesel pumps, and odor
control system will be located outside of the proposed electrical building.
10. The structure shall house only the electrical equipment and controls.
11. Wet well will be constructed of polymer concrete.
DELIVERABLES:
CONSULTANT will provide the following deliverables to the OWNER:
1. Conceptual design memorandum
2. Preliminary Design Report
3. 60% Design Drawings and Specifications
4. 90% Design Drawings and Specifications
5. Opinion of Probable Construction Cost at 60 and 100 percent design stages
6. 100% Complete contract documents ready for receipt of bids
TASK 1 - DESIGN OF 8TH STREET. NORTH GRAVITY SEWER INTERCEPTOR
Subtask 1.1 - Design of Water Main and Gravity Sewer Replacements
The CONSULTANT will prepare the design of the gravity sewer interceptor within the
area depicted in Figure 1. The overall length of the interceptor will be approximately
6,260 linear feet (LF). The design will include the abandonment of PS 101.13 and PS
101.14. The Drawings and Specifications will be prepared in four phases:
Preliminary Design (10%) — CONSULANT will prepare a preliminary design report
which will:
• Collect and review existing information
• Confirm code, regulation and standards requirements
• Complete process and hydraulic modeling and system sizing
• Define civil, site and environmental conditions and constraints
• Evaluate geotechnical, survey and environmental findings
• Finalize design criteria requirements
• Develop preliminary specification table of contents
• Develop 10% complete design Drawings
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Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc.
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Design Development(50%) — Consultant will:
• Respond to comments on the preliminary design
• Finalize form of bid
• Update specification table of contents
• Develop 50% specifications
• Develop 50% complete design Drawings
Pre-Final Design (90%) — CONSULTANT will prepare 90% complete design
Drawings and Specifications. These documents will be signed and sealed for
permitting purposes.
Final Design (100%) — CONSULTANT will revise the 90% design Drawings and
Specifications based on comments received from the OWNER. The final design
documents will be transmitted electronically (in PDF format) to the OWNER for bidding
of the project.
Subtask 1.2 - Survey and Subsurface Utility Engineering (SUE) Allowance
CONSULTANT will hire a professional subconsultant to perform the survey plan and
subsurface utility engineering (SUE) plan.
Subtask 1.3 - Permitting
The CONSULTANT will prepare the permit applications necessary for the construction
of the designed work, meet with regulatory agencies as required to review the permit
applications and provide responses to additional information requested by the
regulatory agencies. The permits which are to be applied for by the CONSULTANT as
a representative of the OWNER include:
• Notification/Application For Constructing a Domestic Wastewater
Collection/Transmission System
• Collier County Right-of-Way Permit
Subtask 1.4 - Opinion of Probable Construction Cost
The CONSULTANT will prepare an opinion of probable construction cost (OPCC) at
the 50 and 100 percent design stages.
TASK 2 - PROJECT MANAGEMENT AND QUALITY CONTROL
The Consultant's proposed project manager shall be approved by the County prior to
beginning work. Activities performed under this task consist of those general
functions required to maintain the project on schedule, within budget, and that the
quality of the work products defined within this scope is consistent with the
6
Contract Amendment#2 to Contract#11-5782
Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc,
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CONSULTANT's standards and OWNER's requirements. Specific activities included
are identified below:
Subtask 2.1 - Project Kick-Off and Progress Meetings
CONSULTANT will prepare for and conduct a kick-off meeting for the project. The
CONSULTANT will attend design additional design phase meetings to review the
design definition, conceptual design, preliminary design, design development and
pre-final design as described in Subtask 1.1. The CONSULTANT will prepare and
distribute meeting minutes of each meeting as appropriate. Additional meetings for
permitting are included under Subtask 1.3.
Subtask 2.2 - Project Quality Control (QC) Technical Review
CONSULTANT maintains a quality management system (QMS) program on all of your
projects. Technical Review Committee (TRC) meetings are budgeted for and will be
performed to review various percent complete submittals. OWNER's representatives
are invited to attend and participate at the TRC meetings.
Subtask 2.3 - Project Status Reports
CONSULTANT's project manager will prepare and submit monthly written status
reports for an anticipated project life of five months.
DATA OR COORDINATION ASSISTANCE TO BE PROVIDED BY THE OWNER
1. Geotechnical services which will be procured directly by the OWNER based on
the scope of work provided by the CONSULTANT on October 22, 2014.
2. OWNER will pay all permit application fees.
3. OWNER will promptly review and respond to all submittals by the
CONSULTANT.
4. OWNER will provide standard contract forms and general conditions (i.e.
Division 0).
ASSUMPTIONS
The above described engineering services have been based upon the following
assumptions:
1. Design of the gravity sewer interceptor will be based on record drawings
provided by the OWNER, the geotechnical investigation to be performed for the
OWNER, and survey and subsurface utility engineering (SUE) to be obtained by
the CONSULTANT.
2. The design will be based on the OWNER's Utility Standards Manual.
3. The gravity sewer interceptor will be installed via open cut methods. No
consideration or evaluation of trenchless technology installation is included in
this scope of work.
4. Replacement of the gravity sewer manholes may be included as part of the
design.
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"Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc.
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5. Design will require the Contractor to field verify and address water and sewer
service lateral locations.
6. All existing service laterals shall be replaced to the extent of the County Right of
Way limits.
7. Review meetings are scheduled for 7 days from submittals of the associated
work assignments. The scheduling for subsequent work assignments assumes
that all OWNER's comments are provided at the review meetings. If all
comments are not received at the review meetings, the schedule for the next
work assignment may be delayed.
DELIVERABLES
CONSULTANT will provide the following deliverables to the OWNER:
1. Preliminary Design Report
2. 50% Design Drawings and Specifications
3. 90% Design Drawings and Specifications
4. Opinion of Probable Construction Cost at 50 and 100 percent design stages
5. 1 0 0% 'Complete contract documents ready for receipt of bids
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Contract Amendment#2 to Contract#11-5782
Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith, Inc.
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EXHIBIT Al-B Amendment#2 to Contract#11-5782
"Wastewater Basin Analyses (Basin 1)"
Master Pump Station (MPS Basin 101-Naples Park (Gulfshore Drive and Naples Park);
(Area located North of Vanderbilt Beach Road, West of US 41 and South of 111th Street)
"SCHEDULE B - BASIS OF COMPENSATION"
SUPPLEMENTAL DESIGN SERVICES FOR MASTER PUMP STATION 101.12 AND 8TH
STREET NORTH GRAVITY SEWER
TIME AND MATERIAL
1. MONTHLY STATUS REPORTS:
B.1.1. As a condition precedent to payment, CONSULTANT shall submit to OWNER as
part of its monthly invoice, a progress report reflecting the Project design and construction
status, in terms of the total work effort estimated to be required for the completion of the
Basic Services and any then-authorized Additional Services, as of the last day of the
subject monthly billing cycle. Among other things, the report shall show all Service items
and the percentage complete of each item.
B1.1.1. All monthly status reports and invoices shall be mailed to the attention of
Craig Pajer, Principal Project Manager, Collier County Public Utilities, 3339 East
Tamiami Trail, Suite 303, Naples, FL 34112, (239) 252-2554.
2. COMPENSATION TO CONSULTANT:
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make
monthly payments to CONSULTANT based upon CONSULTANT'S Direct Labor Costs and
Reimbursable Expenses in accordance with the terms stated below. Provided, however, in
no event shall such compensation exceed the amounts set forth in the table below.
Tasks Description of Services Time & Material — Not
to Exceed Amount
1 Supplemental Design Services —
Master Pump Station 101.12
Subtask Design of MPS 101.12 $323,070
1.1
Subtask Survey and Subsurface Utility Engineering $9,319
1.2 (SUE) Allowance
Subtask Permitting $15,360
1.3
Subtask Opinion of Probable Construction Cost $19,140
1.4
Task 2 Project Management and Quality Control $36,945
Subtotal for Tasks 1-2, including
subtasks $403,834
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Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc.
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Supplemental Design
8th Street North Gravity Sewer
Interceptor
Task 1 Design Gravity Sewer Interceptor
Subtask Gravity Sewer Replacements $106,548
1.1
Subtask Survey and Subsurface Utility Engineering $55,057
1.2 (SUE) Allowance
Subtask Permitting $7,350
1.3
Subtask Opinion of Probable Construction Cost $10,488
1.4
Task 2 Project Management and Quality Control $14,136
Subtotal for Tasks 1-2 $193,579
(including subtasks)
GRAND TOTAL FEE FOR $597,413
AMENDMENT#2
B.2.2. Direct Labor Costs mean the actual salaries and wages (basic, premium and
incentive) paid to CONSULTANT'S personnel, with respect to this Project, including
all indirect payroll related costs and fringe benefits, all in accordance with and not in
excess of the rates set forth in the Attachment Ito this Schedule B.
B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailed
time records, and any other documentation reasonably required by OWNER,
regarding CONSULTANT'S Direct Labor Costs incurred at the time of billing, to be
reviewed and approved by OWNER.
B.2.4. For Additional Services provided pursuant to Article 2 of the Agreement, OWNER
agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses
based on the services to be provided. The negotiated fee shall be based upon the
rates specified in Attachment 1 to this Schedule B and all Reimbursable Expenses
shall comply with the provisions of Section 3.5.1 below. There shall be no overtime
pay on Basic Services or Additional Services without OWNER'S prior written
approval.
B.2.5. The compensation provided for under Sections 2.1 of this Schedule B, shall be the
total and complete amount payable to CONSULTANT for the Basic Services to be
performed under the provisions of this Agreement, and shall include the cost of all
materials, equipment, supplies and out-of-pocket expenses incurred in the
performance of all such services.
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B.2.1. Notwithstanding anything in this Agreement to the contrary, CONSULTANT
acknowledges and agrees that in the event of a dispute concerning payments for
Services performed under this Agreement, CONSULTANT shall continue to perform
the Services required of it under this Agreement, as directed by OWNER, pending
resolution of the dispute provided that OWNER continues to pay to CONSULTANT
all amounts that OWNER does not dispute are due and payable.
3. SCHEDULE OF PAYMENTS:
B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for
under Section 1.1 of this Schedule B, an invoice for fees earned in the performance
of Basic Services and Additional Services during the subject billing month.
Notwithstanding anything herein to the contrary, the CONSULTANT shall submit no
more than one invoice per month for all fees and Reimbursable Expenses earned
that month for both Basic Services and Additional Services. Invoices shall be
reasonably substantiated, identify the services rendered and must be submitted in
triplicate in a form and manner required by Owner. Additionally, the number of the
purchase order granting approval for such services shall appear on all invoices.
B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of
"laches" as untimely submitted. Time shall be deemed of the essence with respect to
the timely submission of invoices under this agreement.
B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work
done, no signature, etc.) shall be returned to CONSULTANT for correction. Invoices
shall be submitted on CONSULTANT'S letterhead and must include the Purchase
Order Number and the Project name and shall not be submitted more than one time
monthly.
B.3.3. Notwithstanding anything herein to the contrary, in no event may CONSULTANT'S
monthly billings, on a cumulative basis, exceed the sum determined by multiplying
the applicable not to exceed task limits set forth in the table in Section 2.1 by the
percentage Owner has determined CONSULTANT has completed such task as of
that particular monthly billing.
B.3.4. Payments for Additional Services of CONSULTANT as defined in Article 2
hereinabove and for reimbursable expenses will be made monthly upon presentation
of a detailed invoice with supporting documentation.
B.3.5. Unless specific rates have been established in Attachment 1, attached to this
Schedule B, CONSULTANT agrees that, with respect to any subconsultant or
subcontractor to be utilized by CONSULTANT for Additional Services,
CONSULTANT shall be limited to a maximum markup of 5% on the fees and
expenses associated with such subconsultants and subcontractors.
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Consultant:CDM Smith,Inc.
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B.3.5.1. Reimbursable Expenses associated with Additional Services must comply
with section 112.011, Fla. Stat., or as set forth in the Agreement, be
charged without mark-up by the CONSULTANT, and shall consist only of
the following items:
B.3.5.1.1. Cost for reproducing documents that exceed the number of
documents described in this Agreement and postage and handling
of Drawings and Specifications.
B.3.5.1.2. Travel expenses reasonably and necessarily incurred with respect
to Project related trips, to the extent such trips are approved by
OWNER. Such expenses, if approved by OWNER, may include
coach airfare, standard accommodations and meals, all in
accordance with section 112.011, F.S. Further, such expenses, if
approved by OWNER, may include mileage for trips that are
from/to destinations outside of Collier or Lee Counties. Such trips
within Collier and Lee Counties are expressly excluded.
B.3.5.1.3. Permit Fees required by the Project.
B.3.5.1.4. Expense of overtime work requiring higher than regular rates
approved in advance and in writing by OWNER.
B.3.5.1.5. Expense of models for the County's use.
B.3.4.1.1. Other items on request and approved in writing by the OWNER.
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'Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc.
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ATTACHMENT 1 TO SCHEDULE B
Title Standard
Hourly
Principal $ 195.00
Senior Project Manager $ 165.00
Project Manager $ 148.00
Senior Engineer $ 155.00
Engineer $ 119.00
Senior Inspector $ 85.00
Inspector $ 65.00
Senior Planner $ 140.00
Planner $ 110.00
Senior Designer $ 115.00
Designer $ 100.00
Environmental Specialist $ 115.00
Senior GIS Specialist $ 145.00
GIS Specialist $ 100.00
Clerical $ 60.00
Surveyor and Mapper $ 130.00
CADD Technician $ 85.00
Survey Crew- 2 man $ 130.00
Survey Crew- 3 man $ 160.00
Survey Crew- 4 man $ 180.00
The above hourly rates are applicable to Time and Materials projects only. The above list may not
be all inclusive. Additional hourly rates for other personnel may be added upon mutual agreement in
advance and in writing by the Project Manager and the Consultant.
Time and Materials: the County agrees to pay the Consultant for the amount of labor time spent by
the Consultant 's employees and subcontractors to perform the work (number of hours times hourly
rate), and for materials and equipment used in the project (cost of materials plus the contractors
mark up). This methodology is generally used in projects in which it is not possible to accurately
estimate the size of the project, or when it is expected that the project requirements would most
likely change. As a general business practice, these contracts include back-up documentation of
costs; invoices would include number of hours worked and billing rate by position (and not company
(or subcontractor) timekeeping or payroll records), material or equipment invoices, and other
reimbursable documentation for the project.
SUBCONSULTANT:
AIM Engineering & Surveying Inc. Survey and Subsurface
Utility Engineering
END OF SCHEDULE B.
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Contract Amendment#2 to Contract#11-5782
"Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc.
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EXHIBIT A2-C Amendment#2 to Contract#11-5782
"Wastewater Basin Analyses (Basin 1)"
Master Pump Station (MPS Basin 101-Naples Park (Gulfshore Drive and Naples Park);
(Area located North of Vanderbilt Beach Road, West of US 41 and South of 111th Street)
"SCHEDULE F
KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS"
SUPPLEMENTAL DESIGN SERVICES FOR MASTER PUMP STATION 101.12 AND 8TH
STREET NORTH GRAVITY SEWER
KEY PERSONNEL POSITION
Paul Pinault Principal
Jason Sciandra Sr. Project Manager
Clay Tappan Principal
Brian Williams Sr. Engineer
Marc Stonehouse Sr. Project Manager
Donna Friis Principal
Carl Frizzell Sr. Engineer
Kevin Francoforte Sr. Engineer
Spencer Perry Sr. Engineer
William Whitmore Sr. Engineer
Isaac Holowell Engineer
Linda Kraczon Clerical
SUBCONSULTANT:
AIM Engineering & Surveying Inc. Survey and Subsurface
Utility Engineering
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Contract Amendment#2 to Contract#11-5782
Wastewater Basin Analyses(Basin 1)"
Consultant:CDM Smith,Inc.
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