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04/11/2016 Minutes \_ %vt04 l MINUTES OF MEETING CEDAR HAMMOCK By - -- -" COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, April 11, 2016 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Thomas Cook Chairman Gary McClellan Vice Chairman Larry Minamyer Assistant Secretary Norman Day Assistant Secretary Quentin Greeley Assistant Secretary Also present were: Cal Teague District Manager Ben Bledsaw Banks Engineering Steve Lucas Rose Paving Residents The following is a summary of the discussions and actions taken at the April 11, 2016 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Cook called the meeting to order and Mr. Teague called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the March 14, 2016 Meeting • Edits were made and will be incorporated in the minutes. On MOTION by Mr. Minamyer seconded by Mr. Greeley with all 1 in favor, the minutes of the March 14, 2016 meeting were approved as amended. THIRD ORDER OF BUSINESS Audience Comments • Residents addressed the lakes with regard to algae and aeration. April 11,2016 Cedar Hammock CDD FOURTH ORDER OF BUSINESS Consideration of Proposals for Road Maintenance Project • Mr. Steve Lewis, Rose Paving, presented a proposal for resurfacing Cedar Hammock Circle and Sawgrass Way with Grip Flex. o The product is a combination of coal tar,thermoplastic and aggregate. o The alternate to Grip Flex would be to edge mill along both sides of the roadways and then put down a one inch cap of asphalt. • Q&A o What is the noise level of cars driving on this surface is it different since it looks rougher? Not at all. o The brochure states 25 year useful life - if it was applied now there would be no need to do the roads for 25 years? The roadways have a sub-base, base and then asphalt. Asphalt is like a mirror and reflects whatever is going on underneath so it is only as good as what is going on underneath. If the sub-base and base is good, yes it will last indefinitely. o What is the remedy if the Grip Flex gets cracks? The cracks do not come back very big so there is not anything you would need to do. We can crack fill but it is not as attractive. If a repair needs to be done, it can be cut out, the asphalt replaced, allow the asphalt to cure for 30 days, put the Grip Flex back and it will blend somewhat. o Discussion followed on repairing a small patched area. o A concern was raised regarding the temperature level of a black surface. o What prevents tracking during the process? It does not track. o How soon can cars drive on it? 48 hours. o What kind of contract and warranty is offered? The product has a three year at 100%,fourth year at 50%and the fifth year is 10%. o Discussion followed on road failure versus product failure. • Mr. Marshall noted the first thing they want to do is protect the structural integrity of the road. o Coring is good insurance policy before any activity is done. • Mr. Doug Besteman outlined the different communities they toured with the Grip Flex. • Discussion continued on the road maintenance project. 2 April 11,2016 Cedar Hammock CDD o Speak with the associations regarding parking areas. o Coring. o Heat-is there a way to do a test of this. o Tracking-treat any application as if it will track. o Cost of Grip Flex per yard versus asphalt. o Can a special assessment be created for an association area. • A resident noted the walking path is starting to crack. FIFTH ORDER OF BUSINESS FY 2017 Budget Public Hearing • Mr. Teague reviewed the budget noting there is no increase in non-ad valorem assessments. • Mr. Cook noted the current wells going in are going to make a dent in the total. A. Adoption of the Budget for Fiscal Year 2017(Resolution 2016-4) The public hearing was opened. Hearing no comments the public hearing was closed. On MOTION by Mr.Minamyer seconded by Mr. Greeley,with all in favor, Resolution 2016-4, a resolution of the Cedar Hammock Community Development relating to the annual appropriations of the District and adopting the budget for fiscal year beginning October 1, 2016 and ending September 30, 2017, and referencing the maintenance and benefit special assessments to be levied by the District for the said fiscal year was adopted. B. Levy of Non-Ad Valorem Assessments(Resolution 2016-5) On MOTION by Mr.McClellan seconded by Mr. Greeley,with all in favor, Resolution 2016-5, a resolution levying and imposing a non-ad valorem maintenance and benefit special assessment for the Cedar Hammock Community Development District for fiscal year 2017 was adopted. SIXTH ORDER OF BUSINESS Old Business A. Update on Bulkhead Repairs • Mr. Teague reviewed the drawing addressing the whalers. • The areas are being marked. 3 April 11, 2016 Cedar Hammock CDD B. Update on Recharge Well Project • Mr. Teague provided and reviewed a map with the locations of where the recharge wells are going in. • The electrical connections were addressed with it being noted they arc awaiting the easement for Terrace 1 for Well 4. • The boring was addressed with a question being raised of what happens if the contractor runs into boulders. o Mr. Teague noted the contactor would have to come to them to ask for an increase. o There may be a possibility that they would have to open trench. C. Aerator Project Update • Mr. Cook addressed a meter stand on Wax Myrtle. At the last meeting they discussed having something low that can be hidden behind shrubbery. Is there an electrical or city code that specifies the height? o Mr. Teague responded by code it has to be four feet. o Need to look at it to sec if something can be done to lower the height, relocate it or screen it. • A question was raised regarding aerators effectiveness for algae. • o Mr. Marshall noted he looks at aerators for life in the lake and increasing oxygen. Aerators do promote some churning of the water. o Aerators do improve the appearance of a lake. o Discussion followed on littorals and decreasing chemical levels. • Mr. Teague addressed easement issues noting they will have to go a longer route for Lake 8 which might increase the cost. o Discussion followed on the CDD and other utility/service providers having easement rights in the Master documents. o The consensus is the Board would rather have easements from the residents where possible. o Mr. Teague will contact the homeowner to discuss the need for the easement. 4 April 11,2016 Cedar Hammock CDD • The aerator decibel level was tested and it was found the pool pump on the side of the house has a higher level than the aerator. The residents came down to listen to the aerator and had no problems with it. SEVENTH ORDER OF BUSINESS New Business There being none,the next item followed. EIGHTH ORDER OF BUSINESS Manager's Report A. Financial Report for February,2016 • Mr. Teague noted the project summary has been updated and reflects about $120,000 remaining that has been committed to projects. • Discussion followed on designated reserves,undesignated reserves and fund balance. On MOTION by Mr. McClellan seconded by Mr. Minamyer, with all in favor, the February financials were accepted. B. Resolution 2016-6-General Election • Mr. Teague addressed the General Elections noting Mr. Minamyer and Mr. Greeley's seats are up for election. o The qualifying period is noon,June 20 to noon,June 24. On MOTION by Mr. Greeley seconded by Mr. McClellan,with all in favor, Resolution 2016-6 a resolution of the Board of Supervisors of the Cedar Hammock Community Development District confirming the District's use of the Collier County Supervisor of Elections to continue conducting the District's election of Supervisors in conjunction with the general election was adopted. 9 C. Meeting Schedule for Fiscal Year 2017 • Mr. Teague reviewed the meeting schedule. On MOTION by Mr. Greeley seconded by Mr. Minamyer,with all in favor, the meeting schedule for fiscal year 2017 was approved as presented. 5 April 11,2016 Cedar Hammock CDD D. Follow Up • The bathymetric and coring reports were discussed. NINTH ORDER OF BUSINESS Attorney's Report There being none,the next item followed. TENTH ORDER OF BUSINESS Engineer's Report There being none,the next item followed. ELEVENTH ORDER OF BUSINESS Communication to Master Board There being none,the next item followed. TWELFTH ORDER OF BUSINESS Supervisor Requests • Discussion followed on the community's reaction to road improvement plan. The record will reflect Mr. McClellan left the meeting. • Discussion followed on roadway options- micro-surfacing,milling,paving. • When is the best timeframe to do a roadway project. The record will reflect Mr. Minamyer left the meeting. • Discussion followed on obtaining coring samplings. On MOTION by Mr. Day seconded by Mr. Greeley, with a vote of three to zero, authorizing the Engineer and District Manager to have core samplings taken from Cedar Hammock Circle and Sawgrass Way at a cost not to exceed$2,000 was approved. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Day seconded by Mr. Greeley,with a vote of three to zero,the meeting was adjourned. Calg Teague Tom Cook Secretary Chairman 6