04/18/2016 Minutes I ! 6 7
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MINUTES OF MEETING By
HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Greens Community
Development District was held on Monday, April 18, 2016 at the Heritage Greens Community
Center,2215 Heritage Greens Drive,Naples,Florida.
Present and constituting a quorum were:
George Coombs Chairman
Jim Marshall Vice Chairman
Marsha Coghlan Assistant Secretary
Henry Michaelson Assistant Secretary
John Jordan Assistant Secretary
Also present were:
Calvin Teague District Manager
The following is a summary of the minutes and actions taken at the April 18, 2016
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr.Coombs called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
A. March 21,2016 Regular Board Meeting
There being no comments,
On MOTION by Mr. Coombs seconded by Mr. Marshall
with all in favor the minutes of the March 21,2016 meeting
were approved.
o After a brief discussion, the Board decided to add a sentence to the March minutes
indicating there were many more residents in attendance than there usually are.
On MOTION by Mr. Marshall seconded by M. Coombs
with all in favor the minutes of the March 21,2016 meeting
were approved as amended.
THIRD ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
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April 18,2016 Heritage Greens C.D.D.
FOURTH ORDER OF BUSINESS Old Business
A. Swale/Gutter Pan Cleaning
o Mr.Faircloth spoke with PJM about the swale/gutter pan cleaning and was informed they
would handle the work as part of their contract. However,Ms. Coghlan noted that it not
correct and not part of their contract.
o Staff will follow up and get clarification.
o Mr. Teague was informed the work has already been completed.
FIFTH ORDER OF BUSINESS New Business
There not being any,the next item followed.
SIXTH ORDER OF BUSINESS Manager's Report
A. Acceptance of Audit for Fiscal Year 2015
o Mr. Teague noted the District received a good, clean audit.
On MOTION by Mr. Coombs seconded by Mr. Marshall
with all in favor the Audit for Fiscal Year ended September
30, 2015 was accepted and the Chairman was authorized to
sign the Annual Financial Report.
B. Fiscal Year 2017 Budget Discussion
o The proposed budget for Fiscal Year 2017 was briefly reviewed.
o Mr.Jordan requested some changes be made to the Narrative in the Budget.
o Increase Gate Maintenance to$12,000.
o Because some Supervisors will be out of town on May 16th, they decided to change the
next meeting date to May 23'x.
C. Financial Statements
There being no questions or comments,
On MOTION by Mr. Coombs seconded by Ms. Coghlan
with all in favor the financial statements were accepted.
D. Follow-Up Items
o Mr. Teague noted assessment information has been posted on the website.
o At the previous meeting, it was noted the Chairman would send a letter to the residents
regarding drains and gutters. However,due to the large number of homes the letter would
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April 18,2016 Heritage Greens C.D.D.
need to be sent to,the Board decided to revise some wording in the letter and then post on
the website instead. A draft of the letter is attached hereto.
o Mr. Teague noted staff is spending a lot of time trying to resolve the issue of the school
crossing and entering the school grounds. The County told staff to talk to FDOT. Staff
contacted FDOT who were more or less unresponsive.
o Mr. Coombs is trying to enlist the help of several people including Mr. Tom Henning,
Commissioner, and neighboring affected communities with heavy traffic and ask them to
contact the Commissioners about their concerns.
o Staff will order two hand-held signs stating "SLOW" for volunteers assisting at the
school crossing.
o The flagpole rope was replaced with a new one last Tuesday.
o No more people hanging out with the guards.
o Kent Security has supplied a list of residents without clickers.
o Each clicker costs an estimated$25.
o A notice can be posted on the website that clickers are available.
o Staff will request the guards provide a list each month to see how severe the clicker
problem is.
SEVENTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
EIGHTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
NINTH ORDER OF BUSINESS Supervisors' Requests and/or Comments
o Mr.Michaelson noted several months ago the Board spoke about replacing the gates.
o There was a discussion on the value of swing gates versus lift arms.
o Mr. Marshall recommended replacing the swing gates with the lift arms, which would
cost a few thousand dollars.
o The Board wanted this issue placed on the agenda at the next Master HOA meeting for
discussion.
o Staff was requested to get prices for lift arms.
o Mr. Jordan noted the golf course gutters need to be cleaned out. Staff will follow up.
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April 18,2016 Heritage Greens C.D.D.
o Mr.Marshall noted a call box list for the guards needs to be updated and sent on a regular
basis. Staff will create a list.
o The Board asked if there was a way to find out how many hits they receive on their
website.
o The Board wanted the district's website address be added to their letterhead.
TENTH ORDER OF BUSINESS Audience Comments
o Ms. Barbara Pitts noted the tall bush covering the call box needs to be trimmed. She also
commented the Board should consider having a blast email service.
o Audience members commented on sidewalk cleaning, who is responsible, and insurance
issues.
o Ms. Pitts voiced concern if there was a legal lawsuit,the CDD would be responsible.
ELEVENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Jordan seconded by Ms. Coghlan
with all in favor the meeting adjourned at 7:20 p.m.
cttl,
Calvin Teague Ge rge .ombs
Secretary Chairman
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