Backup Documents 11/18/2014 Item #16A19 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SL6 A
IP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 9
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order). Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
4. BCC Office Board of County
Commissioners tZ\'2_ 1k
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Gene Shue—Growth Management Phone Number 252-5169
Contact/ Department Division— dministration
Agenda Date Item was 11/18/14 Agenda Item Number 16A19
Approved by the BCC
Type of Document Resolution for the removal of a ed accounts Number of Original 1
Attached receivables 2-0 I - 2,60 Documents Attached
PO number or account
number if document is
to be recorded
Please return a executed copy to Diane Lynch in Road Maintenance. Thank you
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? GS
2. Does the document need to be sent to another agency for additional signatures? If yes, NA
provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed GS
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's .
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the GS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's GS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip 41:5s
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/18/14 and all changes made during GS A is not
the meeting have been incorporated in the attached document. The County option for
Attorney's Office has reviewed the changes,if applicable. is line.
9. Initials of attorney verifying that the attached document is the version approved by t 'EtEr A is not
BCC,all changes directed by the BCC have been made,and the document is ready 'sr the SAS\ + intt=,for
Chairman's signature. \IANSMit.
1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16 A 1 9
RESOLUTION NO. 2014 -2 3.6.
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA TO REMOVE AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE FINDING
THAT DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE
FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE
REQUIRE REMOVAL FROM COUNTY FINANCIAL RECORDS.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
has established a procedure to remove past due accounts from active accounts receivable where
diligent efforts at collection have proved unsuccessful; and
WHEREAS, Collier County attempted, without success, to research and collect 42 past
due transactions listed within active accounts receivable records and determined the accounts are
uncollectible; and
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1. The Board finds that Collier County has made diligent efforts to collect the total debt
amount by researching the balances and reviewing any applicable records for further
information.
2. Despite diligent efforts, Collier County is unable to collect $3,175.72.
3. The Board finds that the total amount of $3,175.72 may be removed from active
accounts receivable in accordance with generally accepted account procedures and
pursuant to law. r
This Resolution adopted on this l NA-% day of ,,NoNcxrnrn_oc)•r- , 2014, after
motion, second and majority vote favoring adoption.
ATTEST: .." .,.<<., BOARD OF COUNTY COMMISSIONERS
DW.IG I`I . CK,CLERK OF COLLIE CO i Y, FLORIDA
TIP By:
W Deputy t ler TOM HENNING, C an
ttest%as to Chairm:q-
signature�'' ,
[14-TRO-00238/1125316/1]4 1 of 2
16A19
App oval as t form and legality:
Scott R. Stone
Assistant County Attorney
[14-TRO-00238/1125316/11 4 2 of 2