Forest Lakes MSTU Agenda 07/05/2016 FOREST ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112
JULY 5, 2016
MEETING LOCATION:
1058 FOREST LAKES DRIVE, NAPLES, FL 34112
AGENDA
I. CALL TO ORDER
II. ATTENDANCE
Advisory Committee George E. Fogg—Chair (4/21/2020)
Marianne Fanning—Vice Chair (4/21/2018)
Richard Barry (4/21/2018)
Barbara Bell (4/21/2019)
John Goody (4/21/2019)
Staff Dan Schumacher,Harry Sells—Project Managers
Contractors Aaron Gross—Ground Zero (12/31/2016)
Scott Windham—Windham Studio (09/10/2016)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES-JUNE 7, 2016
V. PROJECT MANAGERS REPORT:
A. Budget Report
B. Bond Amortization Schedule—Update
C. MSTU Maintained Areas
D. ABB Work Order—"Engineering Services"Update
E. Update on Easements—
i. Quail Run GC
ii. A/B/C Drainage Work: easement deferred to time of construction.
VI. LANDSCAPE MAINTENANCE REPORT:
A. Ground Zero—Aaron Gross
B. Windham Studio—
VII. NEW BUSINESS:
A. Light Pole Cleaning—Whodunit?
B. Agenda Sequence
VIII. OLD BUSINESS
VII. COMMITTEE MEMBER COMMENTS
VIII. PUBLIC COMMENTS
IX. ADJOURNMENT
NEXT MEETING: AUGUST 2, 2016 - 10:00 AM
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE, NAPLES, FL 34112
FOREST ROADWAY AND DRAINAGE M.S.T.U.
LAKES
ADVISORY COMMITTEE
3299 East Tamiami Trail Suite 103
Naples, FL 34112
Minis es
June ,2016
I. Call to Order
Mr. Fogg called the meeting to order at 10:00 A.M.
A quorum was established
II. Attendance
Members: George Fogg, Chair; Marianne Fanning, Vice Chair; Richard Barry; Barbara Bell; John
Goody
County: Michelle Arnold, Director; Dan Schumacher, Project Manager; Harry Sells, Project Manager
Other: Doug Burnham, Quail Run Golf Club; Aaron Gross, Ground Zero Landscaping;
Wendy Warren, JuriSolutions
III. Approval of Agenda
Chairman Fogg moved to approve the Agenda as presented. Second by Ms. Fanning. Carried
unanimously 5- 0.
IV. Approval of Minutes-May 3 ,2016
Mr. Barry moved to approve the minutes of the May 3, 2016 Forest Lakes Advisory Committee
meeting as presented. Second by Ms. Bell. Carried unanimously 5- 0.
V. Project Managers Report
A. Budget Report
Mr. Schumacher has assumed responsibility as lead project manager for the Forest Lakes
Roadway and Drainage MSTU. He presented the "Forest Lakes MSTU Fund 159, June 7, 2016"
for information purposes and provided an overview of the budget noting:
• Property taxes collected to date total $172,686 with a balance of$9,714 remaining.
• Of the $133,900 FY16 Operating Expense budget, $62,983 is committed and $67,267 in
invoices has been paid leaving $3,650 available for expenditures excluding reserves.
• A budget amendment request to transfer $25,000 from reserves to fund FY16 expenses,
including the work order implemented for Agnoli, Barber& Brundage for engineering
consulting services for Stormwater Maintenance, has been submitted to the Board of
County Commissioners.
• Budget Line 41, Reserves, will be reduced from $226,100 to $201,100.
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• The July Budget will be revised to cover expenses through FY16.
• $100K balance recorded on Line 34 total will be zero upon transfer to fund 259 (Forest
Lakes Debt).
• Estimated cash available including committed and unspent funds totals $394,552.
The Committee queried if the $25,000 reserve transfer came from the Bond and Staff informed
them it does not.
Mr. Schumacher will present a recap of the amortization schedule for Fund 259, Forest Lakes
Debt,for informational purposes to the Committee at the July 5, 2016 meeting.
B. Lake#14 Fountains
Mr. Schumacher reported investigation of the lake fountain pump house revealed the timer
control function for the #2 fountain had been turned off. The following action was taken by Staff:
• Hart's Electric, Inc. was retained to evaluate the controller in the#2 fountain resulting in a
determination that the fountain starts but the timer was "burned out."
• Hart's Electric, Inc. rewired the controllers and verified both fountains are operational for a
total repair cost of$285.
• The contractor noted an upgrade to a 2 HP pump (original is 1.5 HP) to increase water flow
would cost in the $3K- $4K range for parts plus $10K- $12K for installation.
• Hart's Electric, Inc. discovered the photo cell for the lights was on the wrong circuit and
rewired the cell eliminating the need to replace the lamps.
Chairman Fogg motioned to cancel bid proposal solicitation for replacement of two pumps and
retain the existing Lake 14 fountains pumps. Second by Ms. Bell. Carried 5—0.
C. ABB Work Order—"Engineering Services" PO and Notice to Proceed (NTP)
Mr. Schumacher reported Agnoli, Barber& Brundage acknowledged receipt of the Notice to
Proceed(NTP) sent June 3, 2016 for Stormwater Maintenance Engineering Consulting Services
for the Forest Lakes MSTU. highlighting:
• The scope of work covers Drainage and Water Engineering Services for segments A, B and
C, as documented in Exhibit A (previously distributed to the Committee), for Lakes 18 and
15.
• The cost of the work for the three phases is $12,565.
• Jim Carr, Agnoli, Barber& Brundage, estimates the time frame for the project will be 120
days.
• The work order covers all aspects up to construction.
D. Update on Easements for A/B/C Drainage Work
Drainage Easement
Mr. Sells informed the Committee an easement is required for replacement of the existing
drainage structures with larger structures between Forest Lakes Boulevard and Lake 18.
Depending on the location of the pipe, an easement is required from either Turtle Lake Golf
Colony or the Quail Run Golf Course. Staff will initiate a Right of Entry Easement for
Construction, the land will be surveyed and on competition an easement produced.
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Staff will notice commencement of the construction to Turtle Lake Golf Colony Condominium
Association.
Lake Easements
Mr. Burnham, Quail Run Golf Club, confirmed the easement documents granting the Forest
Lakes Roadway and Drainage MSTU access to maintain the lakes have been received by the
Quail Run Golf Club and is under Board and attorney review. He will update the Committee at
the July 2016 meeting on the status of signature authorization.
E. Pepper Hedge at Forest Lakes Boulevard and Wilshire Lane
Mr. Schumacher reported the Brazilian Pepper Trees on the cart path at the stop sign abutting
golf course holes twelve and thirteen have been removed.
Ms. Arnold noted she met with a supervisor from Code Enforcement and determined the original
investigator misunderstood the complaint. She submitted a copy of the easement required to
remove the vegetation to Code Enforcement who forwarded the request to the Home Owners
Association. The association removed the hedge at their expense, however the hedge area requires
"clean up." She will contact the investigator to determine if additional root removal and cleanup
will be completed and report her findings to the Committee.
Chairman Fogg reported the hedge on Woodshire Lane is "growing back" and he has asked the
contractor to remove it.
VI. Landscape Maintenance Report
A. Ground Zero -Aaron Gross
Mr. Gross reported he had addressed the items cited in Mr. Windham's status report highlighting:
• Cabbage Palm fronds and Ficus trees were pruned to conform to the ten foot vertical
clearance standard.
• Crown of Thorns were pruned.
• Circle entry turf was treated with herbicide.
• Fertilizer is ordered and will be applied to plants and turf as necessary.
• Oak trees over ten feet high are not in Ground Zero's scope of work and were not trimmed.
Chairman Fogg solicited Mr. Gross' input and Committee direction referencing sod replacement
of the grass area on Woodshire Lane in response to the request of the Board Chairman for
Emerald Lakes.
The following was noted during Committee discussions:
• The MSTU originally installed sod and maintains the area.
• Ground Zero mows the berm on the east side of the road from north of the pool to Pine
Ridge Road.
• Herbicide cannot be applied to the Floratam grass due to absence of an irrigation
system.
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Mr. Goody moved to recommend the Forest Lakes Advisory Committee not replace the grass
along the berm on Woodshire Lane and the MSTU will continue to maintain the area. Second
by Chairman Fogg. Carried unanimously S- 0.
B. Landscape Architect's Report
Mr. Schumacher presented the "Forest Lakes Monthly Maintenance Report"dated June 6, 2016
from Scott Windham, Landscape Architect, Windham Studio, Inc. highlighting:
• Directory Sign Area
➢ Spray Orange Geiger Trees for Geiger Beetles.
• Circle Median
➢ Replace one dead Euphorbia(NW side of circle).
> Trim Euphorbia to 12"— 14" and allow to flush out.
• Entry West Row
➢ Remove trash and debris from Ficus hedge.
➢ Trim Cabbage Palm Tree fronds and Ficus Tree to ten foot vertical clearance.
➢ Recommend replacement of Ficus hedge with Clusia -Mr. Sells noted the Ficus hedge
is on private property (located within the MSTU) and the MSTU does not have the
authority to plant in that area. The Committee suggested the owner of the property be
contacted on the proposal.
• Main Entry Island
> Treat weed infestation in the St. Augustine lawn entry medians and directory sign area
with herbicide.
➢ Replace two dead Euphorbia plants on south end of median.
➢ Plant space where the Oleander was to match circle median and directory sign area.
• Forest Lakes Boulevard
> Trim live Oak limbs off light poles and sidewalk as specified in detail report -
Mr. Gross noted trimming trees more than ten feet in height is not in his "scope of
work. "
• Spray all Orange Geiger Trees for Geiger Beetles.
The Committee discussed removal or replacement of the Ficus hedge on the west side of the
entrance to the Quail Run Club House and the following was noted:
• The hedge is on private property(located within the MSTU) and the MSTU cannot plant
that area unless an easement is granted.
• The Committee suggested the owner of the property be contacted with a proposal to clean
the area.
• Staff advised the MSTU can trim the hedge only if it encroaches the right of way.
• Staff will contact homeowners and inquire if they will consider homeowner cleaning and/or
landscaping the area.
VII. New Business
A. Light Pole Cleaning
Mr. Schumacher reported on the condition of the light poles and lamps noting:
• Poles on the south side of Forest Lakes Boulevard, between Wilshire Boulevard and the
Forest Lakes entrance, have a residue resulting from reuse sprinkler water.
• The lamp lenses have not been cleaned.
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Mr. Gross will research methods to remove the residue film from light poles, experiment with
techniques and report the results to the Committee.
B. Walkway Benches
Chairman Fogg reported Emerald Greens Condominium Association and an individual owner
within the Association have offered to donate two benches to the community for placement along
the walkway. He and Mr. Schumacher toured the development and identified potential locations
for benches including one on Woodshire Lane and one on County property where the drainage
swale goes to the Gorden River extension.
The following was noted during Committee Discussion:
• Homeowners historically expressed a lack of support for benches in the development.
• Responsibility for maintenance must be clarified.
• Location selection will be determined by the MSTU Staff and the Advisory Committee.
• Donors will be responsible for cost of concrete pad installation.
• Permission to install the benches should not be an issue.
• Turtle Lake Condominium Association has several benches which they maintain.
Ms. Arnold noted the Committee previously declined a request from Turtle Lakes Golf Colony
Condominium Association for the MSTU to maintain their benches and suggested the Committee
stay with the same course of action pertaining to maintenance.
Chairman Fogg motioned to accept the donation of two benches replicating the style of the
Turtle Lake Golf Colony Condominium Association bench installed on concrete pads with
location placement determined by the County and the Committee. Second by Mr. Barry.
Motion failed 1 "yes"-4 "no." Mr. Barry,Ms. Bell,Ms. Fanning and Mr. Goody opposed.
C. Summer Meeting Schedule
Discussion occurred on the feasibility of modifying the meeting schedule for July and August and
the Committee agreed to maintain the traditional dates of July 5, 2016 and August 2, 2016.
VIII. Old Business
A. Community Notice
Mr. Sells reported the document identifying the MSTU's responsibilities, Committee's contact
information, etc. for distribution to Members of the Homeowner Associations and owners of
Single Family Homes has been finalized.
During Committee Discussion the following was decided:
• Staff will provide copies to the Committee for distribution to the Condominium
Association Presidents who will be responsible for making the letter available to
association members.
• Staff will provide copies to Committee members for distribution to Single Family
homeowners.
IX. Committee Member Comments
None
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X. Public Comment
Joanne Varner, 1057 Forest Lakes Drive, requested Staff provide a large scale map (8-1/2 by 11) of
Forest Lakes designating the areas for which the MSTU is responsible.
Michelle Arnold will direct Staff to create a map of the community.
Next Meeting
July 5, 2016 10:00 A.M.
Forest Lakes Condo Association Clubhouse
1058 Forest Lakes Drive,Naples FL, 34110
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 11:35 AM.
FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE
George Fogg, Chairman
The Minutes were approved by the Committee on 2016 , as presented , or
as amended .
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FOREST LAKES MSTU
FUND 159
July 5,2016
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (182,400.00) $ - $ (175,837.10) $ (6,562.90)
OVERNIGHT INTERST $ (88.64)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD 0/N INTEREST $ - $ - $ -
4 INVESTMENT INTEREST $ (1,000.00) $ - $ (2,652.42) $ 1,652.42
5 INTEREST TAX COLLECTOR $ - $ - $ (6.93) $ 6.93
6 REVENUE STRUCTURE $ (183,400.00) $ - $ (178,585.09) $ (4,814.91)
7 TRANSFERS FROM PROP APP $ - $ - $ - $ -
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (341,200.00) $ - $ - $ (341,200.00)
10 NEG 5%EST REV $ 9,200.00 $ - $ - $ 9.200.00
11 TRANSFERS&CONTRIB $ (332,000.00) $ - $ - $ (332,000.00)
12 TOTAL REVENUE $ (515,400.00) $ - $ (178,585.09) $ (336,814.91)
Agnoli,Barber&Brundage Stormwater Engineering Services 4500164074 $ - $ 9,999.95
Agnoli,Barber&Brundage Stormwater Engineering Services 4500168571 $ 12,565.05
Agnoli,Barber&Brundage Stormwater Engineering Services 4500163806 $ 1,882.00 $ 688.00
Windham Studuio,Inc. Landscape Architect 4500163805 $ 3,470.00 $ 1,080.00
13 ENGINEERING FEES $ 30,000.00 $ 17,917.05 $ 11,767.95 $ 315.00
14 ENGINEERING FEES OTHER $ - $ - $ - $ -
15 INDIRECT COST REIMBURS Direct Pay $ 6,800.00 $ - $ 6,800.00 $ -
16 INTERDEPART PAYMENT Collier Co.Real Property G.C.Ponds Easement Direct Pay $ 408.00
Ground Zero Landscape Incidentals 4500163080 $ 2,096.00 $ 650.10
Ground Zero Storm Cleanup 4500165691 $ - $ 288.00
17 LANDSCAPE INCIDENTALS $ 4,000.00 $ 2,096.00 $ 938.10 $ 965.90
Ground Zero Base Level Maintenance 4500163080 $ 10,073.20 $ 15,126.80 I
Ground Zero Plant Crotons&PTNETAR#16-02-01 4500166758 $ - $ 1,263.95
Harts Electrical Repair&replacement 2 fountains 4500168514 $ 285.00
Municipal Sign Stop Sign Replacement 4500166451 $ - $ 506.51
Prefferred Materials Repair/replace damaged asphalt at 4500167658 $ - $ 10,922.00
Hannula Landscaping Swale Maintenance 4500163409 $ 16,821.90 $ 23,550.66
18 OTHER CONTRACTUAL $ 89,800.00 $ 27,180.10 $ 51,369.92 $ 11,249.98
19 OTHER CONTRACTUAL $ 1,000.00 $ - $ - $ 1,000.00
19 ELECTRICITY FP&L Electricity 4700002751 $ 14,400.00 $ 5,064.23 $ 8,015.77 $ 1,320.00
20 WATER AND SEWER City of Naples Reclaimed Water 4700002775 $ 1,300.00 $ 1,178.88 $ 821.12 $ (700.00)
21 RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) 4500163346 $ 300.00 $ - $ 266.12 $ 33.88
22 INSURANCE GENERAL Collier County Insurance Direct Pay $ 600.00 $ 150.00 $ 450.00 $ -
23 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500166665 $ 500.00 $ 455.97 $ 44.03 $ (0.00)
24 MULCH Forestry Resources Mulch 4500163398 $ 600.00 $ 422.75 $ 452.25 $ (275.00) i
25 LIGHTING MAINTENANCE Harts Electrical Light Troubleshoot&repair 4500166183 $ 5,000.00 $ 327.91 $ 2,427.09 $ 2,245.00
26 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist 4500162805 $ 3,200.00 $ 1,626.80 $ 1,373.20 $ 200.00
27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 300.00 $ 155.21 $ 44.79 $ 100.00
28 COPYING CHARGES JM Todd Monthly CPC (shared) 4500163436 $ 300.00 $ 98.82 $ 201.18 $ -
Siteone Landscape Fertilizer 4500163365 $ - $ 629.11
Diamond Fertilizer Fertilizer 4500163366 $ 231.90 $ -
29 FERT HERB CHEM $ 600.00 $ 231.90 $ 629.11 $ (261.01)
30 MINOR OPERATING EQUIP SHI International Microsolf Desktop Pro 4500163738 $ - $ - $ 189.62 $ (189.62)
OTHER TRAINING New Urban Research GIS Workshope-divided by all mstu' Visa $ 84.29
31 OTHER OPERATING SUPPLIES Municipal Sign Stop Sign Replacement Visa $ 200.00 $ 211.92 $ (11.92)
32 OPERATING EXPENSE $ 158,900.00 $ 56,905.62 $ 86,494.46 $ 15,499.92
33 TRANS TO 111 UNINCOR $ 48,400.00 $ - S 48,400.00 $ -
34 TRANS TO 259 FOREST LAKES DEBT $ 100,000.00 $ - $ - $ 100,000.00
35 TRANSFERS $ 148,400.00 $ - $ 48,400.00 $ 100,000.00
36 Budget Trans from Appraiser $ 3,200.00 $ - $ 1,129.86 $ 2,070.14
37 Budget Trans from Tax Collector $ 3,800.00 $ - $ 4,113.74 $ (313.74)
38 TRANSFERS CONST $ 7,000.00 $ - $ 5,243.60 $ 1,756.40
39 RESERVE FOR CAPITAL OUTLAY $ 1,400.00 $ - $ - $ 1,400.00
40 RESERVES FOR FUTURE CONST $ 199,700.00 $ - $ - $ 199,700.00
41 RESERVES $ 201,100.00 $ - $ - $ 201,100.00
42 TOTAL BUDGET $ 515,400.00 $ 56,905.62 $ 140,138.06 $ 318,356.32
Total Available Balance $ 318,356.32
Plus Commited And Not Spent $ 56,905.62
Estimated Cash $ 375,261.94 I
Estimated Cash Less
Uncollected Ad Valorem Taxes $ 368,699.04
145,888,273 FY 11 Final Taxable Value
132,933,552 FY 12 Final Taxable Value
129,715,669 FY 13 Oct Taxable Value
129,977,881 FY 14 Oct Taxable Value
140,171,072 FY 15 Oct Taxable Value
152,741,666 FY 16 July Taxable Value
8.97% Adj.15 to 16
Property Tax Limitation Impact
FY 16 Gross Taxable Value 152,741,666 FY 16 FY 15 Debt Service Operations Total
Minus:New Const.Annex. 248,866 Millage 1.1940 1.1022 2.7532 0.5228 3.2760
Plus:Amendment#1 TV Component 0 401,700 76,300 478,000
Adj.Taxable Value 152,492,800 Extension 182,374 154,497 2.8060 1.1940 4.0000
FY 15 Levy 154,497 428,600 182,400 611,000
Rolled Back Rate(less Amend.One) 1.0131 Variance 106,100 133,000
91%of Rolled Back Rate 0.9220 91%of 1.2468 1.0865
Co te-r County
Public Services Division
Public Transit & Neighborhood Enhancement
Forest Lakes MSTU 07/05/2016
Debt Service Schedule
Surpu_
(shortfa
Availab
for
FY 15 7/1/2015
1/1/2016 $494,637.50
FY 16 7/1/2016 $61,137.50 $555,775 $19,300 $575,075 $592,100 $17,025
1/1/2017 $501,139.50
FY 17 7/1/2017 $52,338.50 $553,478 $22,800 $576,278 $636,100 $59,822
1/1/2018 $512,337.50
FY 18 7/1/2018 $43,137.50 $555,475 $22,800 $578,275 $648,822 $70,547
1/1/2019 $518,137.50
FY 19 7/1/2019 $33,043.75 $551,181 $22,800 $573,981 $661,798 $87,817
1/1/2020 $528,043.75
FY 20 7/1/2020 $22,525.00 $550,569 $22,800 $573,369 $675,034 $101,665
1/1/2021 $542,525.00
FY 21 7/1/2021 $11,475.00 $554,000 $22,800 $576,800 $688,535 $111,735
1/1/2022 $551,475.00 $551,475 $22,800 $574,275 $702,306 $128,031
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Public Transit&Neighborhood Enhancement•3299 Tamiami Trail E.,Suite 103•Naples.Florida 34112-5746,239-252-5844•FAX 239-252-6628•www.colliergov.net