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Backup Documents 06/28/2016 Item #16D21 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENTIA6ua2 1 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SI Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW**ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s)(List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office JAK frf2474-6. b\-2-1\ 4. BCC Office Board of County .%)F Commissioners \f\S7'$ c) qVk, 5. Minutes and Records Clerk of Court's Office `gym 6(2,SAf 3*-08seyn PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Tanya Williams,Interim Library Director 593-593-3511 Contact/Department Agenda Date Item was 6/28/16 Agenda Item Number 16-D-21 Approved by the BCC Type of Document Amendment 1 to Libraries Grant Agreement Number of Original 3 Attached Documents Attached PO number or account n/a number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signae STAMP OK JAK 2. Does the document need to be sent to another agency for ...itional si a,: es? If yes, JAK SEE provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. ATTACHED EMAIL 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JAK should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 6/28/16 and all changes made during the JAK meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by e BCC,all changes directed by the BCC have been made,and the document is ready or th Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 161J2 NeetVirginia From: WilliamsTanya Sent: Monday, June 27, 2016 4:21 PM To: NeetVirginia Subject: 6/28 BCC Agenda Item 16.D.21 Importance: High The signed amendment can be scanned and sent electronically to the State Library. It must be received by 6/29/16. Email document to: Marian Deeney Marian.Deeney@DOS.MyFlorida.com Subject: 16-ST-08,State Aid Amendment Thank you, Toga Interim Division Director,Collier County Public Library 2385 Orange Blossom Drive,Naples,FL 34I09 239.252.539I,ext.22 TanyaWilliams@colliergov.net "Whatever the cost of our libraries, the price is cheap compared to that of an ignorant nation." —Walter Cronkite From: Deeney, Marian [inailto:Marian.Deeney@DOS.MyFlorida.com] Sent:Wednesday,June 22, 2016 5:48 PM Subject: State Aid Grant Agreement Amendments Hello, I wanted to take a moment and check in with you regarding your State Aid to Libraries Grant Agreement Amendment. As of this email, we have not received your signed amendment back here at the Division. If you are still working on obtaining signatures, not to worry. With ALA coming up in the next few days, I just wanted to be sure that things did not fall through the cracks! However, if you have sent something to me via email and are receiving this message, it means that I have not received the signed amendment back from you. Can you resend it to me? I will acknowledge receipt so that you will know that we have received it. We have had some hiccups in our email system and network, so I am double checking to be sure that something did not get lost in the ether Remember, the amendments need to be returned to us by June 29, or we will not be able to get the amendment and you additional payment processed. You can send it to us electronically, it does not have to be mailed to us. 1 Marian Deeney 1. 602 1 Library Program Administrator Division of Library and Information Services R.A. Gray Building, 2nd Floor North 500 South Bronough Street Tallahassee, FL 32399-0250 850.245.6620 phone 850.245.6643 fax email: Marian.DeeneyDOS.MyFlorida.com The Department of State is committed to excellence. Please take our Customer Satisfaction Survey. Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 2 Coiy`of Cd;llier 1 CLERK OF THE CRC IT COURT 1. D 2 COLLIER COUNTX�q�'OUR OUSE 3315 TAMIAMI TRL E STE 102 Dwight E.Brock-dkerk of circuit Court P.O.BOX 413044 NAPLES,FL 34112-5324 NAPLES,FL 34101-3044 Clerk of Courts • Comptroller • Audito*ustadian of County Funds June 28, 2016 Marian Deeney Library Program Administrator Division of Library and Information Services R.A. Gray Building, 2nd Floor North 500 South Bronough Street Tallahassee, FL 32399-0250 Ms. Deeney, Attached for further processing is Amendment No. 1 to the Grant Agreement (Project 16-ST-08) between the State of Florida, Department of State and the Collier County Board of County Commissioners on behalf of the Collier County Public Library. This amendment is being submitted on behalf of Tanya Willians, Interim Library Director for Collier County and was approved by the Collier County Board of County Commissioners during their meeting held today, Tuesday, June 28, 2016. If I can be of any further assistance, please feel free to contact me at 239-252-8406. Respectfully Submitted, DWIGHT E. BROCK, CLERK Ann Jennejohn, Deputy Clerk Attachment Phone- (239) 252-2646 Fax- (239) 252-2755 Website- www.CollierClerk.com Email- CollierClerk@collierclerk.com 1 6 0 21 PROJECT NUMBER: 16-ST-08 STATE AID TO LIBRARIES GRANT AGREEMENT AMENDMENT NUMBER 1 TO THE GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA,DEPARTMENT OF STATE AND Collier County Board of County Commissioners for and on behalf of Collier County Public Library This Amendment is to the State Aid to Libraries Grant Agreement between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to as the DIVISION, and the Collier County Board of County Commissioners for and on behalf of Collier County Public Library, hereinafter referred to as the "Grantee." The parties entered into a grant agreement dated 2/11/2016, for implementation of a State Aid to Libraries Grant. The parties now mutually desire to amend certain terms and conditions of the grant agreement. In consideration of the covenants contained herein, it is agreed as follows: 1. All sections of the original grant agreement not specifically amended by this or a prior written amendment and all prior written amendments are hereby reaffirmed. 2. Section 1.b)of the grant agreement is hereby revised as follows: b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payment to be awarded. Payment 1, Deliverable/Task 1: • The first payment will be a fixed price in the amount of 100%of the grant award $219,849. The Grantee will have at least one library, branch library or member library open 40 hours or more each week. Payment 2, Deliverable/Task 2: • The second payment will be a fixed price in the amount of$399.The Grantee will have at least one library, branch library or member library open 40 hours or more each week. 3. Section 5 of the grant agreement is hereby revised as follows: 5. Grant payments. • . • .. .-. . - - •. .. . . - - '. -• _. . into.florida.gov/services for libraries/grants/cooperative/guidelines applications and forms/. The total grant award shall not exceed the amount specified on the"Fiscal Year 2015-16 1 1 6 0 21 State Aid to Libraries Final Grants"document(Attachment B),which shall be paid by the Division in consideration for the Grantee's minimum performance as set forth by the terms and conditions of this Agreement. The grant payment schedule is outlined below: a) The first payment will be a 100%fixed price in the amount of the grant award as specified in Attachment B $219,849. Payment will be made in accordance with the completion of the Deliverables. b) The second payment will be a fixed price in the amount of$399.Payment will be made in accordance with the completion of the Deliverables. 4. Attachment B, shall be replaced with the revised Fiscal Year 2015-16 State Aid to Libraries Final Grants list. 5. This amendment shall be effective upon execution. This amendment is executed and entered into (Date to be entered by the Dept. of State) THE APPLICANT/GRANTEE BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF STATE: COLLI COUNTY, FLORIDA vnio Donna Fiala, Chairman Amy Johnson,Director Division of Library and Information Services Department of State, State of Florida Typed name and title Witness ATTEST: Dwight'E. Brock,Clerk By: �1 . ,t, 1,,,,, (.J,l • , .� , Deputy Clerk Item# k(DIV � Attest as to 1 sig ••tut ,•it . Agenda 60-25110 0 ��0 /� Date fii A ro 1i'-• • H` an. legality: � ),, pP _..,, , k(firmDate (0.--21/0 � Redd -- Jeffrey.i' . K tzkow, County Attorney `"` 2 Ann P. Jennejohn 16021 From: Ann P.Jennejohn Sent: Tuesday, June 28, 2016 4:42 PM To: 'Marian.Deeney@DOS.MYFlorida.com' Subject: Collier County State Aid Grant Agreement Amendment (16-ST-08) Attachments: Collier County State Aid Grant Agreement Amendment.pdf Good Afternoon Ms. Deevtey, This signed amendment document is being submitted ovt behalf of Tanya Williams, Interim Division Director, Collier county Public Library. Thank you. Ann Jennejohn, Deputy Clerk Clerk of the Circuit Court Clerk to the Value Adjustment Board Collier County Board Minutes & Records Dept. 239-252-8406 Fax 239-2.52-8408 1 1 6 0 21 Ann P. Jennejohn From: Deeney, Marian <Marian.Deeney@DOS.MyFlorida.com> Sent: Wednesday,June 29, 2016 9:27 AM To: Ann P.Jennejohn Cc: Williams, Tanya Subject: RE: Collier County State Aid Grant Agreement Amendment (16-ST-08) Thank you. We have received it and will get it processed. Marian Deeney Library Program Administrator Division of Library and Information Services R.A. Gray Building, 2nd Floor North 500 South Bronough Street Tallahassee, FL 32399-0250 850.245.6620 phone 850.245.6643 fax email: Marian.Deeney@DOS.MyFlorida.com From:Ann P.Jennejohn [mailto:Ann.Jennejohn@collierclerk.com] Sent:Tuesday,June 28, 2016 4:42 PM To: Deeney, Marian Subject: Collier County State Aid Grant Agreement Amendment (16-ST-08) Good Afternoon Ms. Deeney, This sigvted avvtevtdvvtevtt document is being submitted on behalf of Tavtya Williams, Interim Division Director, Collier Couvtty Public Library. Thavtk you. Avtvt Jevtvtejohvt, Deputy Clerk Clerk of the Circuit Court Clerk to the Value Adjustvvtevtt Board Collier County Board Minutes & Records Dept. 239-z52-8406 Fax 239-252-8408 Please visit us on the web at www.collierclerk.com This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not be used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient,you must not copy,distribute or take any action induced by or in reliance on information contained in this message. 1 Memorandum 1 6 0 2 1 25 July 2016 To: Ann Jennejohn, Deputy Clerk From: Tanya Williams, Interim Director-Library Re: 16-ST-08. State Aid to Libraries Executed Project Amendment Enclosed is the original fully executed project amendment to the Library's FY 2016 State Aid to Libraries Grant. I have made a copy for our records. The enclosed is for Minutes and Records to include with the corresponding Executive Summary approved 06/28/2016 (Item # 16.D.21). Should you have any questions, please ask. Thank you, 1 410 ,41-177%,, 16021 if i,,,,H:,7,-L:7-Httetv.;.. ..4--tferi FLORIDA DEPARTMENT Of STATE RICK SCOTT KEN DETZNER Governor Secretary of State July 21, 2016 Ms. Tanya Williams, Interim Director/Assistant Director Collier County Public Library 2385 Orange Blossom Drive Naples, Florida 34109-8840 Subject: Executed Project Amendment Project: 16-ST-08, State Aid to Libraries Dear Ms. Williams: Please find enclosed one executed original copy of the project amendment and revised notification of grant award for the project noted above for your files. Please include the project identification number in any future correspondence with our office regarding this project. If you have questions or need assistance please contact me at marian.deeney@dos.myflorida.com or 850.245.6620. Sincerely, --7/1"-------- °Ce4C"›,_ Marian A. Deeney Library Program Administrator MD/js Enclosures L...4.. Division of Library and Information Services Ilia-I R.A. Gray Building • 500 South Bronough Street. Tallahassee, Florida 32399 850.245.6600 • 850.245.6735 (Fax) info.florida.gov ,l REVISED 16132 1 STATE AID TO LIBRARIES GRANT NOTIFICATION OF GRANT AWARD Fiscal Year 2015-16 Recipient: Project Start Date: Upon execution of grant agreement Collier County Public Library 2385 Orange Blossom Drive Naples, Florida 34109-8840 Ms. Tanya Williams, Interim Director PROJECT PROJECT # CSFA* # AWARD State Aid to Libraries 16-ST-08 45.030 $220,248 *Catalog of State Financial Assistance Grant Payment The additional grant payment will be requested upon execution of the grant agreement amendment. 11111, cLhJ) �.. "N." Arry L. .�4hnson, Dir- ctor rite , Div'sior of Library and Information Services Florida Department of State, Division of Library and Information Services 500 South Bronough Street, Tallahassee, Florida 32399-0250, 850.245.6620 16021 PROJECT NUMBER: 16-ST-08 STATE AID TO LIBRARIES GRANT AGREEMENT AMENDMENT NUMBER 1 TO THE GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA,DEPARTMENT OF STATE AND Collier County Board of County Commissioners for and on behalf of Collier County Public Library This Amendment is to the State Aid to Libraries Grant Agreement between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to as the DIVISION, and the Collier County Board of County Commissioners for and on behalf of Collier County Public Library, hereinafter referred to as the "Grantee." The parties entered into a grant agreement dated 2/11/2016, for implementation of a State Aid to Libraries Grant. The parties now mutually desire to amend certain terms and conditions of the grant agreement. In consideration of the covenants contained herein, it is agreed as follows: 1. All sections of the original grant agreement not specifically amended by this or a prior written amendment and all prior written amendments are hereby reaffirmed. 2. Section 1.b)of the grant agreement is hereby revised as follows: b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payment to be awarded. Payment 1, Deliverable/Task 1: • The first payment will be a fixed price in the amount of $219,849.The Grantee will have at least one library, branch library or member library open 40 hours or more each week. Payment 2, Deliverable/Task 2: • The second payment will be a fixed price in the amount of$399. The Grantee will have at least one library, branch library or member library open 40 hours or more each week. 3. Section 5 of the grant agreement is hereby revised as follows: 5. Grant payments. • . • .. -•- . - . . -•-• . _ : '. -- ' -. . The total grant award shall not exceed the amount specified on the"Fiscal Year 2015-16 1 16021 State Aid to Libraries Final Grants"document(Attachment B),which shall be paid by the Division in consideration for the Grantee's minimum performance as set forth by the terms and conditions of this Agreement. The grant payment schedule is outlined below: a) The first payment will be a 100%fixed price in the amount of speeif-ted-iii-Attaehmelit-B-$219,849. Payment will be made in accordance with the completion of the Deliverables. b) The second payment will be a fixed price in the amount of$399. Payment will be made in accordance with the completion of the Deliverables. 4. Attachment B, shall be replaced with the revised Fiscal Year 2015-16 State Aid to Libraries Final Grants list. 5. This amendment shall be effective upon execution. This amendment is executed and entered into Vk...l hc_ (/ anu, • (Date to be entered by the Dept. of State) THE APPLICANT/GRANTEE BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF STATE: COLLI COUNTY, FLORIDA Donna Fiala,Chairman A Jo -.n, Dirfflr Divisior1e'Library and Information Services Department of State, State of Florida Typed name and title (d-A 04^' W itnes ATTEST: Dwight E. Brock,Clerk By t r ��.,( 1 " z' Deputy Clerk Attest as tb v , sig tur:� Appro j. . an. egality: • Jeffrey.A. Ki.tzkow, County Attorney Ii '; 2 1 6 0 2 1 Attachment B Fiscal Year 2015-16 State Aid to Libraries Final Grants Revised 6/6/2016 This table shows the final State Aid to Libraries grant that each eligible library will receive in 2015-16. For 2015-16, the available funding for State Aid grants is $22,298,834, which is 17.02 percent of what would be required for full funding. At this level, Operating Grants pay 3.04 cents on the dollar of expenditure by a participating library during the second preceding year. Operating Grants total $14,807,416; Equalization Grants total $4,616,375; and Multicounty Grants total $2,875,043. COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT GRANT GRANT ALACHUA COUNTY $478,610 $478,610 BAKER COUNTY $4,386 $49,174 $53,560 BAY COUNTY $61,746 $61,746 BRADFORD COUNTY $15,071 $337,173 $352,244 BREVARD COUNTY $460,400 $460,400 BROWARD COUNTY $1,723,290 $1,723,290 CALHOUN COUNTY $8,541 $193,266 $201,807 CHARLOTTE COUNTY $123,708 $123,708 CITRUS COUNTY $77,027 $77,027 CLAY COUNTY $60,934 $60,934 COLLIER COUNTY $220,248 $220,248 COLUMBIA COUNTY $16,054 $173,626 $189,680 DESOTO COUNTY $4,962 $54,760 $59,722 DIXIE COUNTY $4,620 $52,120 $56,740 DUVAL COUNTY $1,024,351 $1,024,351 ESCAMBIA COUNTY $135,469 $135,469 FLAGLER COUNTY $29,530 $29,530 FRANKLIN COUNTY $6,592 $72,549 $79,141 GADSDEN COUNTY $16,656 $369,086 $385,742 GILCHRIST COUNTY $3,458 $38,920 $42,378 GLADES COUNTY $1,366 $15,393 $16,759 GULF COUNTY $4,363 $48,175 $52,538 HAMILTON COUNTY $12,056 $270,304 $282,360 HARDEE COUNTY $5,029 $55,396 $60,425 HENDRY COUNTY $14,991 $163,861 $178,852 HERNANDO COUNTY $39,990 $377,874 $417,864 HIGHLANDS COUNTY $17,998 $183,098 $201,096 HILLSBOROUGH COUNTY $1,147,564 $1,147,564 HOLMES COUNTY $3,493 $39,467 $42,960 INDIAN RIVER COUNTY $98,318 $98,318 JACKSON COUNTY $10,451 $115,269 $125,720 JEFFERSON COUNTY $6,700 $151,160 $157,860 LAFAYETTE COUNTY $4,024 $91,339 $95,363 State Aid to Libraries grant Agreement Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 4-2015 Page 17 of 17 1 6 0 21 COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT GRANT GRANT LAKE COUNTY $210,968 $210,968 LEE COUNTY $702,507 $702,507 LEON COUNTY $184,255 $184,255 LEVY COUNTY $9,154 $100,696 $109,850 LIBERTY COUNTY $2,462 $55,965 $58,427 MADISON COUNTY $11,625 $261,368 $272,993 MANATEE COUNTY $195,018 $195,018 MARION COUNTY $162,077 $162,077 MARTIN COUNTY $103,869 $103,869 MIAMI-DADE COUNTY $1,353,774 $1,353,774 MONROE COUNTY $82,500 $82,500 NASSAU COUNTY $35,590 $35,590 OKALOOSA COUNTY $99,834 $99,834 OKEECHOBEE COUNTY $10,386 $114,231 $124,617 ORANGE COUNTY $953,268 $953,268 OSCEOLA COUNTY $196,683 $196,683 PALM BEACH COUNTY $1,230,021 $1,230,021 PASCO COUNTY $168,253 $168,253 PINELLAS COUNTY $834,455 $834,455 POLK COUNTY $311,069 $311,069 PUTNAM COUNTY $20,126 $211,835 $231,961 SAINT JOHNS COUNTY $149,719 $149,719 SAINT LUCIE COUNTY $103,152 $103,152 SANTA ROSA COUNTY $51,862 $51,862 SARASOTA COUNTY $305,567 $305,567 SEMINOLE COUNTY $165,014 $165,014 SUMTER COUNTY $64,120 $229,441 $293,561 SUWANNEE COUNTY $31,090 $481,987 $513,077 TAYLOR COUNTY $6,203 $68,729 $74,932 UNION COUNTY $4,148 $94,363 $98,511 VOLUSIA COUNTY $456,234 $456,234 WAKULLA COUNTY $6,433 $71,753 $78,186 WALTON COUNTY $21,412 $21,412 WASHINGTON COUNTY $6,612 $73,997 $80,609 State Aid to Libraries Grant Agreement Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 4-2015 16021 COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT GRANT GRANT ALTAMONTE SPRINGS $12,110 $12,110 BOYNTON BEACH $72,488 $72,488 DELRAY BEACH $68,656 $68,656 FORT MYERS BEACH $34,244 $34,244 HIALEAH $38,217 $38,217 LAKE PARK $7,116 $7,116 LAKE WORTH $14,186 $14,186 LANTANA $5,215 $5,215 MAITLAND $18,324 $18,324 NEW PORT RICHEY $28,163 $28,163 NORTH MIAMI $27,917 $27,917 NORTH MIAMI BEACH $23,183 $23,183 NORTH PALM BEACH $22,162 $22,162 OAKLAND PARK $17,419 $17,419 PALM SPRINGS $21,633 $21,633 RIVIERA BEACH $21,419 $21,419 SANIBEL $45,723 $45,723 TEMPLE TERRACE $21,267 $21,267 WEST PALM BEACH $122,736 $122,736 WILTON MANORS $17,285 $17,285 WINTER PARK $76,497 $76,497 Total $14,807,416 $4,616,375 $19,423,791 Multicounty Grants HEARTLAND LIBRARY COOPERATIVE $450,000 NEW RIVER PUBLIC LIBRARY COOPERATIVE $327,356 NORTHWEST REGIONAL LIBRARY SYSTEM $350,000 PAL PUBLIC LIBRARY COOPERATIVE $350,000 PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM $392,990 SUWANNEE RIVER REGIONAL LIBRARY SYSTEM $350,000 THREE RIVERS REGIONAL LIBRARY SYSTEM $339,953 WILDERNESS COAST PUBLIC LIBRARIES $314,744 Total $2,875,043 Grand Total $22,298,834 -In FY 2015-16, Plant City is receiving funding as a part of the Hillsborough County Library Cooperative. -Indian Rocks Beach is not eligible for funding in FY 2015-16. Operating Grant amounts were revised in 6/2016 to reflect newly submitted local expenditure information. State Aid to Libraries Grant Agreement Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 4-2015