Backup Documents 06/14/2016 Item #16A16 ORIGINAL DOCUMENTS CIIECKLISI' & ROUTING SL,IP1 6 A 16
TO ACCOMPANY AI,1, ORIGINAL DOCUMENTS SENT TO
TIM 13OARI) OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received� in the County Attorney Office no later
than Monday preceding the Board meeting. �^+ i2,��,OCY ld
%\7
* **RU ' OarQSLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the(locomen '. already complete with the
exception of the Chairman's signature,draw a line through routin._lines 41 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(S) (List in routing order) Office Initials Date
1. Palllela Lulich GMD/RM-Landscape 5/11/16
Section
2.
3. County Attorney Office County Attorney Office
BCC (. 1/1
Office Board (� ��
4. o rd of
Commissioners 3i.\ (c)-1U-1 (0
5. Minutes and Records Clerk of Court's Office
1\4) 6/*//
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Pamela Lulich/GMD-Road Maintenance, Phone Number 239-252-6291
Contact/ Department Landscape Section
Agenda Date Item was June 14,2016 Agenda Item Number :5:445.1
Approved by the BCC /c ' - -
Type of Document Landscape Maintenance Agreement ✓ Number of Original 3
Attached Documents Attached
PO number or account 111-163801-341490-0 Royal Poinciana,City
number if document is of Naples,and Collier
to be recorded County Need signed
origianals
11 Qc CJS�\ b� `'`" ' 6�INSTRUCTIS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? $vflmP O 118t-
2.
1Y2. Does the document need to be sent to another agency for additional signatures? If yes, N/A(Not
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. Applicable)
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney. Y
4. All handwritten strike-through and revisions have been initialed by the County Attorney's AL—
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date Ms been entered as the date of BCC approval of the Y
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's 6L
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip Y
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 6/14/2016 (enter date)and all changes
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes,if applicable.
•
9. Initials of attorney verifying that the attached document is the version approved by the "AP
BCC,all changes directed by the BCC have been made,and the document is ready for the laid
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16A16
County ofollir
CLERK OF THE CIkCU ! COURT
COLLIER COUNTY CC i41RTHO ti SE
3315 TAMIA Vtl TRL E STE 102 Dwight E. Brock-Cler �af Circuit Court
P.O. BOA3044
NAPLES,FL 34112-5324 NAPLES,FL 34101-3044
Clerk of Courts • Comptroller • Auditor •
p Clusfodian of County Funds
June 29, 2016
City of Naples
Attn: Dana A. Souza
280 Riverside Circle
Naples, Florida 34102
Re: Landscape Maintenance Agreement— Solana Road
Transmitted herewith is one (1) certified copy of the agreement of the above
referenced document for your records per request, as adopted by the Collier County
Board of County Commissioners of Collier County, Florida on Tuesday, June 14,
2016, during Regular Session.
If you have any question feel free to e-mail anytime
(martha.vergara@col lierclerk.com).
Very truly yours,
DWIGHT E. BROCK, CLERK
Martha Vergara, Deputy ICle
Enclosure
Phone- (239) 252-2646 Fax- (239) 252-2755
Website- www.CollierClerk.com Email-CollierClerk@collierclerk.com
_-t_ 1 b A 1 6
County -of Colli'' r
CLERK OF THE CICU . COURT
COLLIER COUNTY C( ,JRTHO SE
Dwight E. Brock-Clerlt f Circuit Court
3315 TA VIIAM['rRL E STE 102 P.O.BOX 413044
NAPLES,FL 34112-5324 ��' NAPLES,FL 34101-3044
Clerk of Courts • Comptroller • Auditor • Cusfodian of County Funds
June 29, 2016
Royal Poinciana Golf Club
Attn: Matt Taylor, CGCS
1600 Solana Road
Naples, Florida 34105
Re: Landscape Maintenance Agreement— Solana Road
Transmitted herewith is one (1) certified copy of the agreement of the above
referenced document for your records per request, as adopted by the Collier County
Board of County Commissioners of Collier County, Florida on Tuesday, June 14,
2016, during Regular Session.
If you have any question feel free to e-mail anytime
(martha.vergara@,co llierclerk.com).
Very truly yours,
DWIGHT E. BROCK, CLERK
/ 71ZEO\ —• /OP.
Martha Vergara, Deput C erk
Enclosure
Phone- (239) 252-2646 Fax- (239) 252-2755
Website- www.CollierClerk.com Email-CollierClerk@collierclerk.com
16A1
b
STATE OF FLORIDA)
COUNTY OF COLLIER)
I, DWIGHT E. BROCK, Clerk of Courts in and for the Twentieth
Judicial Circuit, Collier County, Florida, do hereby certify that
that the foregoing is a true and correct copy of :
Installation and Maintenance of Landscaping
Improvement on Solana Road Agreement
Approved by the BCC at the June 14, 2016 Meeting
under Agenda Item #16A16
WITNESS my hand and the official seal of the Board of County
Commissioners of Collier County, Florida, this 29th day of June,
2016 .
DWIGHT E. BROCK
Clerk of Courts and Clerk':` .3 1
Ex-officio to Board o ', ,, . <<
County Commissionersc, �f ) Y
1 ` C t
By: Martha Vergara, ✓`
Deputy Clerk
1
INSTR 5280734 OR 5286 PG 367
16 � .1
RECORDED 6/21/2016 2:47 PM PAGES 16
DWIGHT E. BROCK, CLERK OF THE CIRCUIT COURT
COLLIER COUNTY FLORIDA
REC$137.50
AGREEMENT CONCERNING THE INSTALLATION AND MAINTENANCE OF LANDSCAPING
IMPROVEMENTS ON SOLANA ROAD
THIS Agreement concerning the installation and maintenance of landscaping
improvements on Solana Road thereinafter referred to as the "Agreement") is made and
entered into on this t day of wn-L , 2016 by and between the Royal Poinciana
Golf Club, Inc., whose mailing address is 1600 Solana Road, Naples, FL 34105, (hereinafter
referred to "Royal Poinciana"), the City of Naples, Florida (the "City"), a Florida Municipal
Corporation, whose address is 735 Eighth Street South Naples, FL 34102, and Collier County, a
political subdivision of the State of Florida (hereinafter referred to as "County"), whose mailing
address is 3299 Tamiami Trail East, Naples, Florida 34112.
WHEREAS, The City constructed Solana Road (0.091 miles) east of Goodlette Frank
Road and installed irrigation sleeving, curbing, and soil in preparation for future landscaping in
accordance with the Collier County Landscape Beautification Master Plan (hereafter, "Solana
Road"); and
WHEREAS, the County has accepted Solana Road as a County roadway; and
WHEREAS, Royal Poinciana has agreed to provide the initial landscaping and irrigation
improvements for that 0.091 mile portion of Solana Road described in Exhibit "A," attached
hereto, with the County assuming future maintenance of those installed landscaping and
irrigation improvements; and
WHEREAS, Royal Poinciana has committed to meeting all County landscaping and
Right-of-Way permitting requirements. Specifically, Royal Poinciana has committed to preparing
landscape and irrigation design plans, and paying all permitting fees and installing the
landscaping and irrigation improvements to enhance the median landscaping along that 0.091
mile stretch of Solana Road (See Exhibit "A", attached for landscape and irrigation
improvements plan); and
WHEREAS, the City is the water service provider in this area, and has an account with
Florida Power and Light to provide electrical service in this area; and
WHEREAS, the City has committed to the County and Royal Poinciana to supply reuse
irrigation water and electrical service to allow for the continuous maintenance of those identified
landscaping improvements for that portion of Solana Road; and
WHEREAS, the County, the City and Royal Poinciana have determined and mutually
agree that it is mutually advantageous and in the best interest of the public to consummate this
Agreement.
NOW THEREFORE, in consideration of these premises, the sum of Ten Dollars
($10.00), and other good and valuable consideration, the receipt and sufficiency of which is
hereby mutually acknowledged, it is agreed by and between the parties as follows:
1. All of the above RECITALS are true and correct and are hereby expressly
incorporated herein by reference as if set forth fully below, and all Exhibits
referenced herein are made a part of this Agreement.
2. The County agrees, represents and warrants the following:
[14-TRO-00234/1252822/1] 4/29/16
1 6 A 1 6
a. After Royal Poinciana installs the landscaping and irrigation
improvements identified in Exhibit "A" , and upon written acceptance of
said improvements, the County shall be responsible for the landscaping
and irrigation improvements future care and maintenance, as part of a
County managed and maintained landscape improvement project, subject
to the supply of reuse irrigation and electrical service as provided below in
Section 5 and subject to the availability of funding by the Collier County
Board of County Commissioners.
b. The County shall be responsible to maintain the points of connection to
the City's reuse water and electrical services and the irrigation system
necessary to irrigate the landscaping installed by Royal Poinciana in
connection with the project, as specified in Exhibit A, after the County
provides written acceptance of the completed improvements.
3. Royal Poinciana agrees, represents, and warrants the following:
a. Royal Poinciana shall provide the County and the City with detailed
landscape and irrigation plans for the area specified in Exhibit A prior to
beginning any work on County or City property.
b. Royal Poinciana shall coordinate and confer with the County, the City and
any other similarly situated parties as necessary throughout the
installation of the landscaping improvements and irrigation improvements
including connections to reuse water, and electrical service for this
project. Said coordination shall take place prior to beginning of any
construction or installation activities on County or City property.
c. Royal Poinciana shall install, subject to a Right-of-Way Permit, the
landscaping improvements and irrigation improvements including
connections to reuse water and electrical service for this project.
d. Following Royal Poinciana's installation of the landscape improvements
and connections to reuse water, and electrical service, the County will
assume maintenance upon written acceptance of the completed
improvements.
e. Royal Poinciana shall communicate and coordinate with the City
regarding the installation of reuse water connections to irrigate landscape
improvements installed along that 0.091 mile stretch of Solana Road east
of Goodlette Frank Road in accordance with the specifications attached
hereto in Exhibit "A". Royal Poinciana shall inform the City of the
anticipated irrigation schedule for said area specified in Exhibit A prior to
beginning any construction or installation activities on City property or to
City assets.
f. Royal Poinciana shall hold harmless, indemnify and defend County, the
City and its agents, officers and employees from any and all claims,
losses, penalties, demands, judgments, and costs of suit, including
114-TRO-00234/1252822/11 4/29/16 CO
16A16
attorney's fees, or any expense, damage or liability incurred by any of
them, whether for personal injury or property damage, arising directly or
indirectly on account of or in connection with Royal Poinciana's
construction of landscape improvements, irrigations improvements
connection to reuse irrigation water, and connection to electrical services
for the project.
g. Royal Poinciana shall be solely responsible for all costs directly and
indirectly associated with the design services, including all Right-of-Way
permits and all other required permits, including any costs to connect to
the City's reuse water and electrical services required to irrigate the
landscaping installed in connection with the project, as specified in Exhibit
A.
h. The County and Royal Poinciana understand and agree that they may
connect to the City's electrical service solely for the purposes of powering
the irrigation system required to irrigate the landscaping installed in
connection with the project, as specified in Exhibit A.
i. Royal Poinciana shall bear the entire cost of the initial landscape and
irrigation improvements and connection to the City reuse water and
electrical services for the identified portion of Solana Road. Upon notice
from County, Royal Poinciana shall remain and be responsible for the
replacement cost of any landscape improvements requiring replacement
within one year due to natural expiration and thereafter such
replacements shall be the responsibility of the County.
4. The City agrees, represents and warrants the following:
a. The City shall allow Royal Poinciana to connect to the existing City
services for electrical service and reuse water, at a location approved by
the City, provided Royal Poinciana shall be responsible for all costs
associated with designing, permitting and constructing said connections.
b. The City shall supply electrical service and reuse water to the project
without cost to the County or Royal Poinciana for the period ending July
1, 2021. The agreement to supply electrical service and reuse water may
be extended for up to two five-year terms thereafter (until July 1, 2031)
provided that Royal Poinciana, County and the City agree to extend the
agreement in writing, 60 days in advance of said ending dates defined
herein. Unless there is in place a new agreement or amendment
thereafter, the City may terminate this agreement for any reason at
anytime after July 1, 2019 with 90 days written notice to the County and
Royal Poinciana.
5. The County and Royal Poinciana agree that if the City ceases to provide reuse
water and electrical service anytime after Royal Poinciana's initial installation of
landscaping on Solana Road, County shall be relieved of its duty to maintain the
landscaping and the County may terminate this Agreement unless Royal
Poinciana provides a source of electrical service and reuse water acceptable to
the County subject to the provisions of paragraph 7 herein.
[14-TRO-00234/1252822/1] 4/29/16
1 6 A 1 6
6. This Agreement and the terms and provisions hereof shall be effective as of the
date this Agreement is executed by both parties and shall insure to the benefit of
and be binding upon the parties hereto and their respective heirs, executors,
personal representatives, successors, successor trustees, and/or assignees,
whenever the context so requires or admits.
7. County shall have the right to terminate this Agreement without cause upon
ninety (90) calendar days' written notice to Royal Poinciana. In the event that the
County terminates this Agreement for any reason, the County shall advise Royal
Poinciana of the reason or reasons for such termination and the parties shall
attempt in good faith for a reasonable period of time to find an alternative
arrangement for the future maintenance of the landscaping that is acceptable to
the County. In the event Royal Poinciana and the County are unable to find a
solution, Royal Poinciana shall have 90 days to remove the landscaping, and
shall restore the site to its original condition. Should Royal Poinciana fail to
remove the landscaping within 90 days, the landscaping shall be deemed
abandoned and the County shall have the right to remove the landscaping.
8. It is further understood and agreed by and between the parties herein that this
agreement is subject to appropriation by the Board of County Commissioners.
9. Whenever necessary, the parties shall cooperate to fulfill their respective
obligations under this Agreement.
10. This Agreement may be amended by mutual written consent of the parties hereto
or by their successors in interest.
11. Should any part of the Agreement be found to be invalid, then such invalid part
shall be severed from the Agreement, and the remaining provisions of this
Agreement shall remain in full force and effect and not be affected by such
invalidity.
12. This Agreement is governed and construed in accordance with the laws of the
State of Florida.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
first above written.
ATTEST BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, Clerk COLLI COUNTY, FLORIDA
BY:
Deputy Clerk Donna Fiala, Chairman
Attest as to Chairman's
signature onl ;
[14-TRO-00234/1252822/1] 4/29/16 Q
0
1 6 A 1 6
Apprbved�T�asito form and legality:
Scott A. Stone
Assistant County Attorney
WITNESSES: CITY OF NAPLES
Mike ke LeLI('e BY:. 6/I/�
Printed Name: A. William Moss
City Manager
DANA- A- - (4)Crtadttr
Printed Name:
Ap roved as to form and legality:
tik).:)c -'- , .,,,,,\,\
Y (---
Robert Pritt
City Attorney
WITNESSES: ROYAL POINCIANA GOLF CLUB, INC.
't, IS (i1(1/�` BY: 'i A A . o2.---
Printed Name: Printed Name:
Title:
frro(W. 6-79
Printed Name
STATE OF FLORIDA
COUNTY OF COLLIER y��
Signed and acknowledged on this 3 day of I r L , 2016, before me,
the undersigned notAry publyi c, bybe-ri- a Ue-C ,
of of i NO 1✓1C i 4-ha- o I- 0/2 ThC , a Florida corporation not-
for-profit, on behalf of theorporation. He/she is personally known to me or produced
p�So naJ�y o w n as identification.
Ei e eh frt. 14 1(1
Notary Public
Printed Name:
My Commission Expires: V 'a?laoir ,-, 4'" EILEEN M. PHILLIPS
MY COMMISSION#FF172426
9r s?' EXPIRES October 28,2018
(407)398-0153 FloridallotaryService,com
[14-TRO-00234/1252822/11 4/29/16el
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