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Agenda 06/28/2016 Item #16J1 6/28/2016 16.J.1. EXECUTIVE SUMMARY /'\ Recommendation to provide approval to designate the Sheriff as the official applicant and point of contact for the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant (JAG) FY '16 Local Standard grant, authorize the electronic submission of the application, accept the grant when awarded, approve associated budget amendments and approve the Collier County Sheriff's Office to receive and expend 2016 JAG Standard grant funds. OBJECTIVE: To request approval from the Board of County Commission to designate the Sheriff as the official applicant and point of contact for the Bureau of Justice Byrne JAG FY '16 local standard grant application, submit the application electronically, accept the grant when awarded, approve associated budget amendments and authorize CCSO to receive and expend the JAG Standard funds. CONSIDERATION: The Collier County Commission has participated in Edward Byrne Memorial JAG projects for over 20 years. Federal Fiscal Year (FFY) 2016 JAG local standard allocation for Collier County is $61,941. The Sheriff's Office has prepared a grant application to utilize the $61,941 allocation to continue the Juveniles At Risk Comprehensive Action Program (JARCAP) for an additional 12 months. CCSO has implemented a number of successful youth programs over the past 20 years. The JARCAP program was developed in 2009 to provide an intervention model to address an increase in juvenile delinquency throughout the community. Pro-active, multidimensional programs such as JARCAP are needed to address an array of youth and family challenges. The JAG allocation of$61,941 will support the costs of one Delinquency Prevention Specialist(licensed mental health counselor). FISCAL IMPACT: The U.S. Department of Justice will provide $61,941 in JAG grant funds. There is no local match requirement. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney,is approved as to form and legality,and requires majority vote for approval. -JAK GROWTH MANAGEMENT: There are no Growth Management Plan impacts resulting from this grant. RECOMMENDATION: That the Board of County Commissioners provide approval to designate the Sheriff as the official applicant and point of contact for the U.S. Department of Justice, Office of Justice Programs,Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant(JAG) FY '16 Local Standard grant, authorize the electronic submission of the application, accept the grant when awarded, approve associated budget amendments and approve the Collier County Sheriffs Office to receive and expend 2016 JAG Standard grant funds. PREPARED BY:Andrea Marsh,Finance Director /—•\ APPROVED BY: Kevin Rambosk,Sheriff DATE: June 2,2016 Packet Page-2201- 6/28/2016 16.J.1 . COLLIER COUNTY Board of County Commissioners Item Number: 16.16116.1.1. Item Summary: Recommendation to provide approval to designate the Sheriff as the official applicant and point of contact for the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant (JAG) FY '16 Local Standard grant, authorize the electronic submission of the application, accept the grant when awarded, approve associated budget amendments and approve the Collier County Sheriff's Office to receive and expend 2016 JAG Standard grant funds. Meeting Date: 6/28/2016 Prepared By Name: BrockMaryJo Title: Executive Secretary to County Manager,County Managers Office 6/14/2016 2:04:41 PM Submitted by Title: Executive Secretary to County Manager,County Managers Office Name: BrockMaryJo 6/14/2016 2:04:42 PM Approved By Name: KlatzkowJeff Title: County Attorney, Date: 6/16/2016 9:10:42 AM Name: IsacksonMark Title: Division Director-Corp Fin&Mgmt Svc,Office of Management&Budget Date: 6/17/2016 9:37:29 AM Name: StanleyTherese Title:Manager-Grants Compliance,Grants Management Office Date: 6/20/2016 11:38:01 AM Packet Page-2202- 6/28/2016 16.J.1 . Name: CasalanguidaNick Title:Deputy County Manager,County Managers Office Date: 6/21/2016 1:58:20 PM Packet Page-2203- 6/28/2016 16.J.1 . 4.,• 4 t j R vlBOSK • June 2, 2016 Collier County Board of County Commissioners 3299 Tamiami Trail East Naples, FL 34112 RE: Justice Assistance Grant(JAG)—FY 2016 Local Standard Solicitation Dear Chair Fiala: The Bureau of Justice Assistance (BJA), Office of Justice Programs supports initiatives that strengthen the nation's criminal justice system. The Edward Byrne Memorial Justice Assistance Grant(JAG) local standard program has been created to support a broad range of activities to prevent arid control crime. JAG grant funds provide agencies with the flexibility to prioritize and place criminal justice funds where they are most needed. The Collier County Sheriff's Office (CCSO) has applied for and received Byrne JAG grants for over 20 years. Collier County has been allocated $61,941 for JAG 2016 funding with a grant application due in the federal Grants Management System by June 30, 2014, The grant proposal must be made available for review by the governing body. CCSO is providing the Board with a draft application as part of the June 28, 2016 Board agenda requesting authorization for submission of the grant application on June 30, 2016. Board approval will be sought designating CCSO as the official applicant agency and myself as the authorized grantee, signing official, point-of-contact, or my designee, and the receiver and expender of JAG 2016 funding in the amount of$61,941 to continue the Juveniles At Risk Comprehensive Action Program (JARCAP). Should you have any questions about this grant application please contact Sheila Anderson, Grants Fiscal Clerk at 252-0838 or sheila.anderson-3767©colliersheriff.org. Sincerely, /frit Kevin Ra bosk Sheriff Packet Page -2204- 6/28/2016 16.J.1 . - . ' ••- SHURIIF KEVIN j. R \ IOK pr June 2, 2016 RE: Justice Assistance Grant (JAG)—FY 2016 Local Standard Solicitation The Collier County Sheriffs Office does not have any pending applications submitted within the last 12 months for federally funded assistance that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. Should you have any questions please contact Sheila Anderson, Grants Fiscal Clerk at 252- 0838 or Sheila.anderson-3767@colliersheriff.org. Sincerely, \AOLU Sheila Anderson Packet Page -2205- 6/28/2016 16.J.1 . REVIEW NARRATIVE COLLIER COUNTY JARCAP APPLICATION FOR BYRNE/JAG LOCAL STANDARD FUNDING A final application for Juveniles At Risk Comprehensive Action Program (JARCAP) narrative and budget,along with the attached letter dated June 2,2016, were provided to the Collier County Board of County Commissioners (BCC). The grant application was submitted and approved on the June 28, 2016 Collier County Board of County Commissioners' meeting. In addition, the grant narrative and budget were posted on the Collier County Sheriff's Office website www.colliersheriff.org on June 6, 2016. All interested parties are invited to provide comment to Sheila Anderson, Collier County Sheriff's Office Grants Fiscal Clerk at Sheila.Anderson-3767@colliersheriff.org or at (239) 252-0838. As of June 6, 2016,no comments have been received regarding this JAG grant application. The draft grant narrative and budget will remain available on the Collier County Sheriffs Office website for thirty days from the date of posting. Follow-up will be provided if any comments are received from this posting. Packet Page -2206- 6/28/2016 16.J.1 . ABSTRACT Collier County Sheriffs Office Collier County, Florida Juveniles At Risk Comprehensive Action Program (JARCAP) The Collier County Sheriff's Office (CCSO) seeks JAG funding to continue the implementation of its successful Juveniles At Risk Comprehensive Action Program known as JARCAP. JARCAP is a comprehensive, case management program that includes services from a collaborative network of community partners who have developed a multi-faceted intervention strategy to help at-risk youth and their families. The primary goal is to reduce juvenile delinquent risk factors through a comprehensive approach that includes providing targeted, at-risk youth with early identification, assessment and services before their problems escalate and increase delinquent behavior. The JARCAP model is prevention focused and utilizes early intervention, assessment and a strong community service provider network for the youth and their family. The Delinquency Prevention Specialist (DPS), a licensed mental health counselor, performs assessments, develops individualized case plans for services for each youth and family from community partners, and provides family building blocks. The CCSO JAR Deputy and DPS coordinate with youth, families, schools, service providers,Truancy Court and others to minimize risk factors for future criminal behavior, ensure case plan is being implemented,provide follow-up, and documentation. The community service partners, JAR Deputy, DPS and others involved with JARCAP and the youth resource center meet monthly to coordinate services for teens and families. This regular communication has assisted in identifying gaps in services and coordinated outreach to at risk youth. JAG funding is utilized to pay for the majority of the cost for the Delinquency Prevention Specialist through a contractual agreement. The Sheriff's operating budget will be used to pay for the remaining cost for the Delinquency Prevention Specialist and for the full-time JAR Deputy's salary. Project Identifiers: The following are five(5)project identifiers that accurately depict aspects of the Juveniles At Risk Comprehensive Action Program. • Case Management • Community Based Programs • Mentoring • Prevention -Delinquency • Screening and Assessment Packet Page -2207- 6/28/2016 16.J.1 . EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - FY 2016 LOCAL SOLICITATION PROBLEM IDENTIFICATION: The Collier County Sheriff's Office seeks continued Bureau of Justice Assistance funding through a Byrne JAG grant to maintain an innovative program to reduce and prevent juvenile delinquency and youth violence by providing children, families, and neighborhoods with the resources necessary to foster the development of productive and responsible citizens. The Florida Department of Juvenile Justice statistics found a correlation between school history and delinquency. These statistics reflect a continued increase in truancy and delinquency over previous years. In the 2011-2012 school year, 88%of juveniles arrested had a history of out-of-school suspension; 64% of juveniles arrested had a history of in-school suspension; and 53%of juveniles arrested were considered chronic/habitual truants. According to Collier County data, the population of juveniles age 10-17 increased each year for the past five years; In 2014, 233 girls were arrested and in 2015 there were 256 girls arrested; which is an 11% increase. During the 2013-2014 school year, 6.1 out of every 1,000 students in Collier County Schools have been arrested for school related offenses-a rate just lower that the current national average of 6.8. Misdemeanor arrests have been steadily decreasing over the past few years as many non- serious misdemeanors have been enrolled in a civil citation or other diversion program in lieu of getting arrested. In school year 2013-2014, 123 middle and high school juveniles were identified as habitual truants (missing 20%or more days)and exhibiting multiple at-risk behaviors. In school year 2014-2015, 141 middle and high school juveniles were identified as habitual truants. This is a slight increase from the past school year with the number of habitual truants in a significant Collier County,FL JAG Local Standard Narrative Page 1 of 8 Packet Page-2208- 6/28/2016 16.J.1 . problem area. As a result of the continued high suspension and truancy data, and the increased stress on children and families as a result of the continuing home foreclosures,job loss, and the economic crisis, the Collier County Sheriff's Office (CCSO) is even more determined to continue implementation of programs to provide prevention services for juveniles at risk of commiting crimes. Effective juvenile delinquency programs require multiple community partners who coordinate on numerous levels to address a variety of delinquency issues and prevention alternatives. Prior prevention efforts have often failed to recognize and implement strategies to deal with multiple at-risk behaviors. The identification of at-risk juveniles and solutions to tackle their multiple issues are numerous and complex. Prevention is the key to averting juvenile delinquency. A combination of dedicated staff, willing partners and a comprehensive and focused plan to address the needs of these juveniles and their families are key to addressing this complex issue. Juvenile delinquency prevention requires a multi-faceted approach. Since 1985, CCSO has been working with various state agencies and NGOs on juvenile delinquency prevention. Even with a long history of collaborative partnerships,gaps exist within the juvenile delinquency prevention arena. Collier County faces multiple challenges in reaching an increased level of prevention and providing adequate services to youth and families in need of prevention and diversion. This gap can be addressed through continued grant funding and partnerships which bring local law enforcement and NGOs together under a multi-faceted evidenced-based approach to provide wraparound services to the juveniles and families in need. CCSO has implemented a number of successful youth programs over the past 20 years. Youth Relations Deputies were placed in school settings in the late 1970's to foster a better Collier County,FL JAG Local Standard Narrative Page 2 of 8 Packet Page-2209- 6/28/2016 16.J.1 . working relationship with the schools in recognizing youth with at-risk behaviors. Later the Sheriff's Office began to implement several programs dealing with delinquency issues. The Serious Habitual Offender Comprehensive Action Plan(SHOCAP)program was implemented to supervise serious juvenile habitual offenders. As a result of the success with SHOCAP, CCSO created a Juvenile Arrest and Monitoring (JAM) program to monitor first time offenders on probation. A Street Gang Unit was initiated to combat and prevent juvenile criminal street gang activity. A Juvenile Delinquency/Gang Prevention program was developed as a resource for pre- arrest juveniles exhibiting at-risk behaviors such as truancy, drug use, and gang involvement. This program consists of mentoring the at-risk juveniles while providing education for the juveniles and parents. A diversion program called Civil Citation is also in place as an alternative to arrest for minor juvenile offenses. MI of these successful juvenile programs were begun with the help of state or federal grant funds. Additionally, the Sheriff's Office has also been involved with the Collier County Drug Court. This program closely supervises youth on probation with substance abuse issues. All of these programs, including Drug Court, SHOCAP,JAM, and Civil Citation, provide services and include specific accountability measures. Without specific sanctions requiring them to receive services, some juveniles would not address their issues and their needs would remain unmet. Even with the above programs in place, a need was identified to provide services to at- risk,underserved youth and families who had not yet been placed into the juvenile court system. As a result of this unmet need, CCSO developed the Juveniles At Risk Comprehensive Action Program (JARCAP). This comprehensive, case management program includes services from a collaborative network of community based partners who have developed a multi-faceted intervention strategy designed to service the individualized needs of the targeted at-risk youth Collier County,FL JAG Local Standard Narrative Page 3 of Packet Page -2210- 6/28/2016 16.J.1 . and their families. A comprehensive action plan, with accountability measures, insures that services are being directed in the right area. This juvenile delinquency prevention initiative effectively targets an emerging problem and lessens the burden on the criminal justice system and the courts. Given the severe constraints on the local economy as a result of high housing foreclosure, unemployment, and the continuing recession, CCSO needs continued grant funding for the JARCAP case management program. PROJECT SUMMARY: CCSO developed Juvenile At Risk Comprehensive Action Program(JARCAP)as a wrap around, case management program that includes services from a collaborative network of community based partners created to foster a multi-faceted intervention strategy designed to service the individual needs of the targeted at-risk youth and their families. Youth need to be reached prior to arrest. Reaching at-risk juveniles and their families is significant and crucial to redirecting potential criminal tendencies. The CCSO's main goal is to reduce juvenile risk factors by creating a comprehensive approach that will provide an opportunity for targeted at- risk juveniles to be identified early, assessed quickly, and receive the services they need before their problems spiral out of control and increase delinquent behavior. The on-going economic decline and the housing foreclosure crisis have resulted in multiple strains, and cuts, in the existing State and local systems. The increasing incidence of juveniles' at-risk behavior has placed an increased strain on existing social and health services systems. Families that are not a part of the Florida Department of Children and Families (DCF) or the Florida Department of Juvenile Justice (DJJ) system have increasing difficulty accessing Collier County,FL JAG Local Standard Narrative Page 4 of 8 Packet Page -2211- 6/28/2016 16.J.1 . public services due to funding cuts and long waiting lists. The lack of community education and activities for juveniles that promote positive social behavior are also a serious concern. The JARCAP program is prevention focused and utilizes a model to intervene at an early stage and provide the youth and family with much needed resources. A Delinquency Prevention Specialist(DPS) coordinates with CCSO Deputies and community service network providers to ensure the needs of underserved at-risk juveniles and their families are met. The DPS is a licensed mental health counselor who provides the following services: works with youth identified as at-risk by Truancy Court,schools, Deputies,parents,and the public;performs initial assessments based on risk factors such as truancy, etc.; develops case plans for services that can be offered by community partners; follows-up to ensure the case plan is being implemented; documents contacts and share information with collaborative partners;minimizes the risk factors causing future criminal behavior, offers families building blocks for basic needs; and minimizes risk factors as a long term solution for youth to become responsible,productive citizens. A Juveniles At Risk(JAR)Deputy works with the DPS licensed mental health counselor to: work with youth identified as at-risk by Truancy Court, schools, Deputies, Parents, and the public; mentor youth and families and provide guidance while educating on possible future criminal consequences if patterns of behavior are not corrected; provide an educational component to the program for both parents and youth; follow up to ensure case plans are being followed; coordinate and make referrals to appropriate community service providers; and document contacts and share information with collaborative partners. Based on recent successes with the JARCAP program, CCSO seeks BJA funding to continue this innovative, prevention focused juvenile delinquency and youth violence reduction case management program to provide juveniles and families with the resources necessary to Collier County,FL JAG Local Standard Narrative Page 5 of 8 Packet Page -2212- 6/28/2016 16.J.1 . foster the development of productive and responsible citizens. The program and services will address those youth who are most likely to become chronic juvenile offenders as determined by an assessment that indicates that the youth have multiple risk factors present in their life including, but not limited to: significant school troubles, substantial family problems, drug/alcohol use, and pre-delinquent behavior. One of the goals of this at-risk program is that a majority of youth served should remain crime-free while in the program and for six months thereafter. CCSO will provide access to wraparound/case management services for targeted youth and families to address multiple risk factors. The Delinquency Prevention Specialist (DPS) (a licensed mental health counselor) and JAR. Deputy are critical to leading the collaborative, community-based interagency team to reach goals established for the youth and their families. Some of the prevention services coordinated through the DPS, Deputy, and community service providers include, but not be limited to, mentoring, parenting skills education, individnnt/family counseling, random drug screening, drug counseling, gang awareness education, community work projects, and truancy education awareness. Individualized case plans are formulated and followed up on to ensure the recommended services are being received. The Collier County Juveniles At-Risk Comprehensive Action Program (JARCAP) focuses on youth between the ages of 6 and 16 with each youth expected to participate in the the program for 30-90 days. The program will reduce the risk factors present in youth served through educating the parents and juveniles in reference to the issues that surround the at-risk behavior, explaining potential consequences, and providing services as outlined in each individualized case management plan. Furthermore, a follow up phase from 30-90 days will be implemented to ensure accountability and to assist with intervention strategies. The program Collier County,FL JAG Local Standard Narrative Page 6 of 8 Packet Page -2213- 6/28/2016 16.J.1 . will focus on staying in school, keeping busy, getting a job (where applicable), and living violence free. Substance abuse prevention services and education will be made available through referrals for substance abuse treatment services. With grant funding,it is estimated that over 100 youth will be served each year through this program. Some of the JARCAP community partners include the Collier County Public Schools, Lutheran Services (T.U.R.N.), Substance Abuse Coaltion of Collier County, Juvenile Assessment Center, David Lawrence Center, Florida Department of Juvenile Justice, State Attorney's Office, and the Judiciary. Referrals may come from any of the community partners, parents,churches or others. The JARCAP program has been developed and implemented with a strong focus on addressing truant/at risk behavior by ensuring family accountability for their juvenile's behavior. A key element of the program is the collaborative effort between the DPS and the CCSO JAR. Deputy in the accountability of seeing that any family member's criminal activity that is detrimental to the child/youth, such as substance abuse, child neglect/abuse, domestic violence, etc., is addressed. The involvement of the JAR Deputy and the DPS are crucial to ensuring services are received and participants are held accountable. Reaching these at-risk juveniles and their families early on is significant to redirecting potential criminal tendencies. Once the youth and family have agreed to participate in the program, the DPS will develop a case plan for the specialized needs of the juvenile and his/her family. Based on the results of an assessment, services such as mental illness, medical services, substance abuse treatment,and social services will be provided. The DPS and the JAR Deputy will also be responsible for following up on the case plan to assure that the youth and their family are participating and receiving services. In the event Collier County,FL JAG Local Standard Narrative Page 7 of 8 Packet Page -2214- 6/28/2016 16.J.1 . that the case plan is not being followed, accountability measures will be put in place - i.e. referral to Truancy Court, or Children in Need of Services/Families in Needs of Services (C1NS/FINS)petition filed to allow a Judge to review and decide if services need to be mandated by a court order. At that time, the DPS and the JAR Deputy, along with a panel of community partners including the Judge,will work as a team to assure accountability. The DPS and JAR Deputy utilize the CCSO Youth Tracking System (YTS) to track juveniles in all CCSO youth related prevention and enforcement programs The Contractual Services costs related to the implementation of this program will be $63,609.60 for the support of one DPS/mental health counselor for a total request of$61,941. Collier County, FL JAG Local Standard Narrative Page 8 of 8 Packet Page -2215- 6/28/2016 16.J.1 . Budget Worksheet Complete the budget worksheet,with computations. (Note: Fields expand in size as data and text is entered.) A.Personnel $ 0 Name Computation Cost N/A B.Fringe Benefits $ 0 Name Computation(Rate) Cost N/A C.Travel 52.1 Purpose Location Item Computation Cost N/A D.Equipment $ 0 1 N/A E.Supplies Lc_ Supply Item Computation Cost N/A F.Construction N/A Description Computation Cost N/A G.Consultants/Contracts $63,609.60 Consultant Fees Name Service Computation Cost Contracts Item Cost ARMOR provides a Delinquency Prevention $63,609.60 Collier County, FL JAG Local Standard Budget 2016 Page 1 of 3 Packet Page -2216- 6/28/2016 16.J.1 . Specialist(DPS),who is a licensed mental health counselor,to provide initial assessment, case planning for services,building blocks for families, coordination with collaborative partners,follow-up,and documentation. Funding will provide 97.4%of the annual contractual cost for full-time DPS,the remaining 2.6%will be provided using CCSO Operational Funds. H.Other SO Description Computation Cost N/A Total Direct Costs S63,609.60 I. Indirect Costs N/A Collier County,FL JAG Local Standard Budget 2016 Page 2 of 3 Packet Page -2217- 6/28/2016 16.J.1 . Budget Summary Page A. Personnel/Salary Costs $ 0 B. Fringe Benefits $ 0 C. Travel $ 0 D. Equipment $ 0 E. Supplies $ 0 F. Construction Unallowable G. Consultants/Contracts $63,609.60 H. Other $ 0 I. Indirect Costs $ 0 TOTAL PROJECT COSTS $63,609.60 Federal Request $61,941.00 Non-Federal Amount $1,668.60 Collier County,FL JAG Local Standard Budget 2016 Page 3 of 3 Packet Page-2218- 6/28/2016 16.J.1 . Budget Narrative: G. Consultants/Contracts-The Collier County Sheriffs Office contracts with ARMOR to provide a wide array of medical related services to the inmates in the local jail. ARMOR retains the Delinquency Prevention Specialist(DPS)who provides a range of services to youth and their families who participate in the JARCAP program. The DPS coordinates with CCSO Deputies and community service network providers to ensure the needs of underserved at-risk juveniles and their families are being met. The DPS,a licensed mental health counselor,is needed to work with at-risk youth identified by Truancy Court, Collier County Public Schools,parents,Deputies, and the public. The DPS will perform initial assessments based on risk factors such as truancy; develop case plans for services that are offered by community partners;monitor to ensure case plan is being followed; document contacts and share information with collaborative partners; minimize the risk factors causing future criminal behavior, offer families building blocks for direction of basic needs;and identify long term solutions for youth to become responsible, productive citizens. SUMMARY: • This budget is complete, detailed,reasonable, allowable,and cost effective in relation to the proposed activities. • These project costs are not allocated or included as a cost to any other federally financed program. • Grant funds will be used to pay 97.4%of the Delinquency Prevention Specialist's contracted cost. • Federal funds will not be used to supplant local funds. • All project costs will be expended or obligated during the approved grant period. • Maximum open and free competition is required in the Agency's procurement process. • The OCO threshold established by the Collier County Sheriffs Office is$1,000. Packet Page -2219-