Agenda 06/28/2016 Item #16D24 6/28/2016 16.D.24.
EXECUTIVE SUMMARY
Recommendation to approve substantial amendments to Collier County's U.S Department of
Housing and Urban Development Annual Action plans for FY 2013-2014, FY 2014-2015, and FY
2015-2016 to increase funding for the previously approved Community Development Block Grant
(CDBG) Pineland Stormwater (Bayshore CRA) project and the CDBG Youth Haven Shelter and
Transitional Living project, add a new Emergency Solutions Grant (ESG) project to fund the
Homeless Management Information System, reduce funding for the ESG rental assistance
program;and approve First Amendments to the associated subrecipient agreements.
OBJECTIVE: To further administer the Housing and Urban Development(HUD)entitlement funding to
enhance affordable housing opportunities in Collier County and meet other defined needs for low to
moderate income persons.
CONSIDERATIONS: The U.S. Department of Housing and Urban Development (HUD) provides
CDBG and ESG,funds to address program-specific needs in the community.
The Board of County Commissioners of Collier County previously approved the Collier County One
Year Action Plans as follows: FY2013-2014 at the August 13,2013 Absentia Meeting and ratified at the
September 10, 2013 Board meeting, FY2014-2015 at the June 24, 2014 Board meeting, and 2015-2016
August 11,2015 in absentia and ratified on September 8,2015.
Community and Human Services (CHS) staff has identified changes to various programs that are
requested to be made. The changes require substantial amendments for each of the impacted Annual
Action Plans. HUD regulations and the Five-Year HUD Consolidated Plan require citizen participation
whenever a substantial plan amendment is proposed. The required notice was published in the Naples
Daily News on May 28, 2016. The advertisement identified a thirty-day public comment period from
May 28, 2016 to Tune 27, 2016. As of the agenda publication, no comments regarding the
substantial amendments were received.
The following substantial amendment changes are proposed to the FY 2013-2014,FY 2014-2015, and FY
2015-2016 HUD Annual Action Plans and listed below by project and funding year:
FY 2013-2014:
Amend Project:Project Name:Pineland—Stormwater Improvements(CDBG)
Funding amount: Eliminate funding for Project Delivery($5,000 from FY 2013-2014)and move
this funding to be available for the drainage improvements.
Modify scope as follows: Construction costs and all related activities including permitting fees
and construction inspection services, for the removal and improved replacement of an existing
drainage system with miscellaneous structures, swales,culverts and the necessary site restoration
on Pineland Avenue in Naples,Florida.
FY 2015-2016:
Amend existing project:Youth Haven—Shelter and Transitional Living Home for Collier County
Youth Project(CDBG):
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Modify scope as follows: To fund project management, required environmental mitigation, /-"•\
permitting, and construction activities for the construction of a youth facility to house homeless
youth.
Funding Amount: Add $12,500 in funding (from unused or unallocated FY 2014-FY2015
funding year).
FY 2014-2015 and 2015-2016:
Add a New Program: Program Name: Homeless Management Information (HMIS) Operations
(ESG)
ESG Program: Fund Homeless Management Information System program component in the
amount of $40,000, with any unused portion available for rapid re-housing and homelessness
prevention program. ($40,000 each from FY 2014-2015 and FY 2015-2016)
Project Level Accomplishments: 1 organization
FY2014-2015:
Modify Funding Amount:ESG Rental Assistance program: Reduce funding by$40,000.
FY2015-2016:
Modify Funding Amount:ESG Rental Assistance program: Reduce funding by$40,000.
The required First contract amendments for the Youth Haven and Bayshore CRA projects are also
included for approval as part of this item. The amendments reflect the changes noted above for each
project.
FISCAL IMPACT: The proposed actions described in this executive summary have no new fiscal
impact. The funding source for the grant award is the Community Development Block Grant and the
Emergency Solutions Grant. The Pineland-Stormwater Improvements project is budgeted in the Housing
Grant Fund(705), CDBG project 33289 and the Youth Haven-Shelter and Transitional Living Home for
Collier County Youth project is budgeted in the Housing Grant Fund(705),CDBG projects 33434, 33236
and 33176. The Homeless Management Information (HMIS) Operations project will be budget in the
Housing Grant Fund(705),ESG project 33366 and 33436.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board approval. -JAB
GROWTH MANAGEMENT IMPACT: Acceptance and implementation of this new sub recipient
agreement furthers the Goals,Objectives,and Policies of the Growth Management Plan.
RECOMMENDATION: The Board of County Commissioners approves the substantial amendment and
the subrecipient agreement amendments between Collier County the Bayshore CRA and Collier County
and Youth Haven.
Prepared By:Kim Grant,Director,Community and Human Services
Attachments:
1. SA-Pineland Youth Haven and ESG HMIS Rental Assistance
2. Bayshore First Amendment
3. Youth Haven First Amendment
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.24.
Item Summary: Recommendation to approve substantial amendments to Collier County's
U.S Department of Housing and Urban Development Annual Action plans for FY 2013-2014, FY
2014-2015, and FY 2015-2016 to increase funding for the previously approved Community
Development Block Grant (CDBG) Pineland Stormwater(Bayshore CRA) project and the CDBG
Youth Haven Shelter and Transitional Living project, add a new Emergency Solutions Grant
(ESG) project to fund the Homeless Management Information System, reduce funding for the
ESG rental assistance program; and approve First Amendments to the associated subrecipient
agreements.
Meeting Date: 6/28/2016
Prepared By
Approved By
Name: LopezMaggie
Title: Supervisor-Accounting,Community&Human Services
Date: 6/15/2016 8:34:59 AM
Name: GrantKimberley
Title: Division Director-Cmnty&Human Svc, Community&Human Services
Date: 6/15/2016 8:42:08 AM
Name:AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 6/15/2016 9:43:01 AM
Name: OienLisa
Title: Grants Coordinator,Community&Human Services
Date: 6/15/2016 9:51:28 AM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 6/15/2016 10:27:49 AM
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Name: BelpedioJennifer
Title: Assistant County Attorney,CAO General Services
Date: 6/16/2016 4:58:04 PM
Name: RobinsonErica
Title:Accountant, Senior,Grants Management Office
Date: 6/17/2016 2:13:21 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/17/2016 5:37:16 PM
Name: StanleyTherese
Title: Manager-Grants Compliance,Grants Management Office
Date: 6/20/2016 12:26:51 PM
Name: CasalanguidaNick
Title:Deputy County Manager, County Managers Office
Date: 6/20/2016 4:38:13 PM
P"'•\
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THE HUD SUBSTANTIAL AMENDMENT
TO THE FY 2013-2014 and FY 2014-2015 and FY 2015-2016
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)
ANNUAL ACTION PLANS
Jurisdiction(s): Collier County,Naples CDBG Contact Person:Kimberley Grant
Lead Agency: Collier County Address:3339 E.Tamiami Trail,Suite 211,
Jurisdiction Web Address:www.colliergov.net Naples,FL 34112
(URL where CDBG Substantial Amendment Telephone: (239)252-6287
materials are posted) Email:Kimberleygrant@colliergov.net
THE FOLLOWING SUBSTANTIAL AMENDMENT CHANGE IS PROPOSED TO THE FY
2013-2014 HUD ANNUAL ACTION PLAN:
Amend Project:Project Name:Pineland—Stormwater Improvements(CDBG)
Funding amount: Eliminate funding for Project Delivery($5,000 from FY 2013-2014)and move this
funding to be available for the drainage.improvements.
Modify scope as follows: Construction costs and all related activities including permitting fees and
construction inspection services, for the removal and improved replacement of an existing drainage
system with miscellaneous structures, swales, culverts and the necessary site restoration on Pineland •
Avenue in Naples,Florida.
THE FOLLOWING SUBSTANTIAL AMENDMENT CHANGE IS PROPOSED TO THE FY
2015-2016 HUD ANNUAL ACTION PLAN:
Amend existing project: Youth Haven—Shelter and Transitional Living Home for Collier County
Youth Project(CDBG):
Modify scope as follows: To fund project management, required environmental mitigation, permitting,
and construction activities for the construction of a youth facility to house homeless youth.
Funding Amount: Add$12,500 in funding(from unused or unallocated FY 2014-FY2015 funding year).
THE FOLLOWING SUBSTANTIAL AMENDMENT CHANGES ARE PROPOSED TO TEE FY
2014-2015 and 2015-2016 HUD ANNUAL ACTION PLANS:
Add a New Program:Program Name:Homeless Management Information(JMLS)Operations
(ESG): The following substantial amendment is proposed to the FY2014-2015 and FY2015-2016 Annual
Action Plans:
ESG Program:Fund Homeless Management Information System program component in the amount of
$40,000,with any unused portion available for rapid re-housing and homelessness prevention program.
($40,000 each from FY 2014-2015 and FY 2015-2016)
1
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Project Level Accomplishments: 1 organization
The following substantial amendment is proposed to the FY2014-2015 Annual Action Plan:
Modify Funding Amount:Program Name:ESG Rental Assistance program:Reduce funding by
$40,000.
The following substantial amendment is proposed to the FY2015-2016 Annual Action Plan:
Modify Funding Amount:Program Name:ESG Rental Assistance program: Reduce funding by
$40,000.
Note: The remaining pages of the Action Plans are also amended to reflect project
changes/amendment/modification as applicable.
2
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Grant# B-13-UC-12-0016
CFDA/CSFA# 14.218
Subrecipient Bayshore Gateway Triangle
Community Redevelopment
Agency
FAIN B-13-UC-12-0016
DUNS# 76997790
FEIN# 59-6000558
Fiscal Year End 9/30
Monitor End: 8/2021
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND �!
BAYSHORE GATEWAY TRIANGLE COMMUNITY REDEVELOPMENT AGENCY
This Amendment is made and entered into this day of 2016, by and between Collier County
Community Redevelopment Agency - Bayshore Gateway Triangle Area (CRA)", a community
redevelopment agency, hereinafter referred to as "SUBRECIPIENT" and Collier County, Florida
hereinafter to be referred to as"County",collectively stated as the "PARTIES".
RECITALS
WHEREAS, on September 8, 2015, the COUNTY entered into an Agreement awarding
Community Development Block Grant Program funds to be used for Pineland Avenue Drainage
Improvements(hereinafter referred to as the"Agreement");
WHEREAS,the parties desire to amend the agreement to increase the amount of project funds,
clarify the inclusion of permitting fees and construction inspection services and adjust performance
deliverables; and
WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan
concerning the preparation various Annual Action Plans, the County advertised a substantial
amendment on May 28, 2016 with a 30 day Citizen Comment period from May 28, 2016 to June 27,
2016.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged,the Parties agree
to amend the Agreement as follows:
Bayshore Gateway Triangle CRA
B-13-UC-12-0016
CD 14-16
First Amendent
Pineland Avenue Drainage Improvements 1
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Words Strueeugh are Deleted;Words Underlined are added
* *
PART I
SCOPE OF WORK
The Subrecipient shall, in a satisfactory and proper manner and consistent with any standards required
as a condition of providing CDBG assistance, as determined by Collier County Community and Human
Services(CHS) Division,to perform the tasks necessary to conduct the program as follows:
CHS, as an administrator of the CDBG program, will make available CDBG funds up to the
gross amount of $98,050.00 $103,050 to the Bayshore Gateway Triangle CRA for
construction costs and all related activities including permitting fees and construction
inspection services, for the removal and improved replacement of an existing drainage
system with miscellaneous structures,swales, culverts and the necessary site restoration on
Pineland Avenue in Naples, Florida.
1.2 PROJECT DETAILS
A. Project Description/Project Budget
Pineland Avenue Drainage Improvements Federal Amount
Proiect Component: construction costs and all related activities including permitting $98,050$103,050
fees and construction inspection services, for the removal and improved
replacement of an existing drainage system with miscellaneous structures, swales,
culverts and the necessary site restoration on Pineland Avenue in Naples, Florida.
Total Federal Funds: $050$103,050
Bayshore Gateway Triangle CRA
B-13-UC-12-0016
CD 14-16
First Amendent
Pineland Avenue Drainage Improvements 2
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* * *
D. Performance Deliverables
Program Deliverable Deliverable Supporting Submission Schedule
Documentation
Special Grant Condition Policies Policies as stated in this Within thirty(30)days of
(Section 1.1) agreement agreement execution
Insurance Insurance Certificate Annually within thirty(30)days
of renewal
Detailed project Schedule Project Schedule Within thirty(30)days of
agreement execution
Project Plans and Specifications Site Plans and Specifications Prior to Invitation to Bid
Submission of Progress Report Exhibit C Quarterly reports Until the
project's final close out
compliance notification has been
issued by CHS.
Financial and Compliance Audit Exhibit E Annually e^^hundred eighty
(180) days 9 months after FY end
until 2021
Continued Use Certification Continued Usc Affidavit, if Annually until 2021
applicable
- Plan approved by the Countyand Capital Reserve -
thcrcafter until 2029
E. Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component: • Construction:Submission of • Monthly invoices
construction costs and all supporting documents must be
related activities,including provided as back up as
permitting fees and evidenced by, but not limited to,
construction inspection services signed AlA G702-1992 form
for the removal and improved (attached as Exhibit"G")or
replacement of an existing equivalent document
drainage system with accompanied by the
miscellaneous structures, contractor's Schedule of Values,
Bayshore Gateway Triangle CRA
B-13-UC-12-0016
CD 14-16
First Amendent
Pineland Avenue Drainage Improvements 3
OVD
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swales,culverts and the proof of payment and
necessary site restoration on associated photos. Exhibits"8"
Pineland Avenue in Naples, and "C" if applicable.
Florida. • Detailed time sheets
employee(s)activities for each
inspections for this project and
the associated activity log(s).
Invoices for construction
inspections services with
payment amount reflected in • Submit request
Exhibit"B". after final close
• Proof of payment and the out monitoring
Exhibit"B". clearance
• 10% Retainage will be withheld
with each request for payment
and will be released upon
completion of activities and final
close out monitoring
Final 10% (an estimated $9,805$10,305) of retainage held will be released upon documentation that a
CDBG National Objective has been met. Failure on behalf of the subrecipient in achieving the national
objective under this agreement will require repayment of the CDBG investment under this agreement.
1,4 AGREEMENT AMOUNT
The COUNTY agrees to make available ' ••- - •- •- ' One Hundred Three
Thousand and Fifty Dollars ($98,050.00 $103,050) for the use by the SUBRECIPIENT during the
term of the agreement (hereinafter, the aforestated amount including, without limitation, any
additional amounts included thereto as a result of a subsequent amendment(s) to the
agreement,shall be referred to as the"Funds").
Signature Page to Follow
Bayshore Gateway Triangle CRA
B-13-UC-12-0016
CD 14-16
First Amendent
Pineland Avenue Drainage Improvements 4
0 Packet Page 1705
6/28/2016 16.D.24.
IN WITNESS WHEREOF,the Subrecipient and the County, have each respectively, by an authorized
person or agent, hereunder set their hands and seals on the date first written above.
ATTEST BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK OF COLLIER COUNTY, FLORIDA
By: By:
, Deputy Clerk DONNA FIALA, CHAIRMAN
Date:
Bayshore Gateway Triangle Community
Redevelopment Agency
Approved as to form and
legality:
By:
Tim Nance,CHAIRMAN
Jennifer A. Belpedio
Assistant County Attorney oP
cj �tiD Date:
t9-
id
Bayshore Gateway Triangle CRA
B-13-UC-12-0016
CD 14-16
First Amendent
Pineland Avenue Drainage Improvements 5
ONO
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p7
FAIN# B-15-UC-12-0016
B-12-UC-12-0016
B-11-UC-12-0016
Federal Award Est.10/15
Date(s)
Federal Award HUD
Agency
CFDA Name CDBG
CFDA/CSFA# 14.218
Total Amount of FY 2011$34,067
Federal Funds FY 2012$61,087
Awarded FY 2015$489,821
Subrecipient Youth Haven, Inc.
Name
R&D No
DUNS# 077283349
Indirect Cost No
Rate
FEIN# 23-7065187
Period of From execution of
Performance agreement to March 31,
2018
Fiscal Year End 06/30
Monitor End: 03/31/2023
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
YOUTH HAVEN,INC.
SHELTER AND TRANSITIONAL LIVING HOME FOR COLLIER COUNTY YOUTH PROJECT
This Amendment is entered into this day of 2016, by and between Youth
Haven, inc., a private not-for-profit corporation existing under the laws of the State of Florida, herein
after referred to as SUBRECIPIENT and Collier County, Florida, hereinafter to be referred to as
"COUNTY,"collectively stated as the"Parties."
RECITALS
WHEREAS, on October 27, 2015, the COUNTY entered into an Agreement for awarding
Community Development Block Grant Program funds to be used for the Shelter and Transitional Living
Home for Collier County Youth Project(hereinafter referred to as the"Agreement");and
Youth Haven Inc.
CDBG CD 15-04 IDIS#517—First Amendment
Shelter and Transitional Living Home for
Collier County Youth Project Page 1 of 5
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WHEREAS, the Parties desire to amend the Agreement to increase the amount of project funds,
include environmental mitigation activities, remove design activity, clarify project management as an
activity and adjust performance deliverables; and
WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan
concerning the preparation various Annual Action Plans, the County advertised a substantial
amendment on May 28, 2016 with a 30 day Citizen Comment period from May 28, 2016 to
June 27, 2016.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree
to amend the Agreement as follows:
Words Struck-Through are deleted;Words Underlined are added
* *
PART I
SCOPE OF WORK
The Subrecipient shall, in a satisfactory and proper manner and consistent with any standards required
as a condition of providing CDBG assistance, as determined by Collier County Community and Human
Services(CHS) Division, perform the tasks necessary to conduct the program as follows:
[CHS, as an administrator of the CDBG program, will make available CDBG funds up to the gross
amount of $584,975- $597,475 to Youth Haven, Inc. to fund design project management,
required environmental mitigation, permitting, and construction activities for the construction
of a youth facility to house homeless youth.
* * *
1.1 PROJECT DETAILS
A. Project Description/Project Budget
Description Federal Amount
Project Component 1: Construction and applicable project fees to include but not $69,915
limited to; inspection/project management/application/permit
Project Component 2: Construction related activities including environmental $515,060
mitigation $527,560
Youth Haven Inc.
CDBG CDI5-04 IDIS#517—First Amendment
Shelter and Transitional Living Home for
Collier County Youth Project Page 2 of 5
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Total Federal Funds:
Cn-5ao�;o
$597,475.00
• Details will be provided in the schedule of values '
}
}
* * *
D. Performance Deliverables
Program Deliverable Deliverable Supporting Submission Schedule
Documentation
!Special Grant Condition Policies (Policies as stated in this Within thirty(30)days of
(Section 1.1) I agreement I agreement execution I
Insurance I 'Insurance Certificate 1 Annually within thirty(30)days
of renewal until 2023
Detailed project Schedule I Project Schedule I Within thirty(30)days of
agreement execution
(Project Plans and Specifications Site Plans and Specifications Prior to Construction Start
(Submission of Progress Report � Exhibit C Quarterly reports.Annually after
closeout for the period of
continued use.
Financial and Compliance Audit I ]Exhibit E I 'Annually 9 months after FY end
until 2023 I ,�-�
Continued Use Certification Continued Use Affidavit Annually until 2023
Revenue Plan for maintenance Plan approved by the County I Initial Plan due after completion
and Capital Reserve I of rehabilitation and annually
thereafter until 2023
Program Income Reuse Plan Plan Approved by the County 1 [Due upon completion of
Certification I construction and annually
thereafter until 2023
* * *
E. Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component 1: Submission of supporting documents must Submission of monthly
Construction and applicable be provided as backup as evidenced by, invoices.
project fees to include but not banking documents, invoices and any
limited to; inspection/protect additional documents as needed.
managmentJapplication/permit
Project Component 2: Submission of supporting documents must Submission of monthly
Youth Haven Inc. ��
CDBG CD 15-04 IDIS#517—First Amendment
Shelter and Transitional Living Home for
Collier County Youth Project Page 3 of 5
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6/28/2016 16.D.24.
Construction and mitigation be provided as backup as evidenced by, invoices.
related activities banking documents, invoices and any
additional documents as needed.
Final 10% ($58,497.50$59,750)of retainage held will be released upon documentation of a certificate of
occupancy has been obtained and Youth Haven, Inc. and a beneficiary count of 100 homeless youth, in
order to meet a CDBG National Objective.'Failure on behalf of the subrecipient in achieving the National
Objective under this agreement will require repayment of the CDBG investment under this agreement
and aforementioned acquisition agreement.
D. AGREEMENT AMOUNT
'The COUNTY agrees to make available • - - •- - • - - • •- - -
Seventy Five Five Hundred Ninety Seven Thousand Four Hundred Seventy Five Dollars
($584 79-1-5,00$597,475) for the use by the SUBRECIPIENT during the term of the agreement
(hereinafter, the aforestated amount including, without limitation, any additional amounts
included thereto as a result of a subsequent amendment(s)to the agreement, shall be referred
to as the"Funds"). I
Signature Page to Follow
Youth Haven Inc.
CDBG CD 15-04 IDIS#517—First Amendment
Shelter and Transitional Living I-lome for
Collier County Youth Project Page 4 of 5
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IN WITNESS WHEREOF, the SUBRECIPIENT and the County, have each, respectively, by an
authorized person or agent,hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF COLLIER
DWIGHT E. BROCK,CLERK COUNTY, FLORIDA I
By: By:
•
Donna Fiala,CHAIRMAN
, Deputy Clerk
Date:
YOUTH HAVEN, INC.
By:
BRENDA O'CONNOR, PRESIDENT
Date:
Approved as to form and legality:
Jennifer A. Belpedio ) ��
Assistant County Attorney (p\�
Youth Haven Inc.
CDBG CDI5-04MIS#517—First Amendment
Shelter and Transitional Living Home for
Collier County Youth Project Page 5 of 5
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8