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TDC Agenda 06/27/2016 MEETING AGENDA & NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center, Administration Bldg. F, 3rd Floor 3299 Tamiami Trail East, Naples, FL 34112 June 27, 2016 8:30 am * Requires TDC Action 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. *Changes and Approval of Agenda 5. *Approval of TDC Minutes a. *Regular Meeting 5/23/16 6. Presentations/Public Comment- (3 minutes each) 7.New Business a. *FY 17 Proposed Tourism Budget b. *FY 17 Proposed Museum Budget c. *ITB 16-6645 "Production of Tourism Visitor Guides d. *Sports Event Assistance Request for 2016 Scheduled Events e. *Funding of the Sea Level Rise Study f *BMX Events in Golden Gate g. *TDC Category"A"Fund 195 Grant Applications h. *RFP 16-6629 Beach Renourishment Services i. *Modification to Physical Monitoring Plan j. *2017-2018 Local Government Funding Request k. *Beach Wheelchairs 1. *Clam Pass Electrical Repairs m.*Summer Meeting Schedule 8. Old Business a. Quarterly Financial Review—continued from 5-23-16 b. Restripe Parking Garage—Information Only 9. Marketing Partner Reports a. Research Data Services—Walter Klages b. Paradise Advertising-Nicole Delaney c. Lou Hammond& Associates—PR Services- JoNell Modys d. Tax Collections-Jack Wert e. Miles Media- Website Activity f. Atilus- Search Engine Optimization g. Phase V - Fulfillment Services 10. Tourism Staff Reports a. Director—Jack Wert b. Sales &Marketing—Debi DeBenedetto c. Public Relations& Communications—JoNell Modys d. Film Office—Maggie McCarty e. Sports Marketing—Michael Obyc f. International Representatives—Jack Wert g. Visitor Centers—Lori Lou Waddell 11. Detailed Staff Reports 12. Council Member Discussion 13. Next Scheduled Meeting Date/Location—July 25, 2016 Collier County Government Center, Administration Bldg. F, 3rd Floor, 3299 Tamiami Trail East,Naples, Florida 34112 14. Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing,to the board prior to the meeting if applicable. For more information, please contact Jack Wert at(239) 252-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you,to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112-5356, (239)252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners)before the Board of County Commissioners and its advisory boards,register with the Clerk to the Board at the Board Minutes and Records Department. May 23, 2016 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, May 23, 2016 LET IT BE REMEMBERED the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 8:30 AM in a REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: Commissioner Penny Taylor Vice Chairman: Susan Becker Larry Sacher (Excused) Clark Hill Robert Miller Ed (Ski) Olesky Mac Chaudhry Michelle McLeod Nancy Kerns ALSO PRESENT: Jack Wert, Tourism Director Colleen Greene, Assistant County Attorney Kelly Green, Tourist Development Tax Coordinator Michael Obyc, Sports Marketing 1 May 23, 2016 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order—Commissioner Taylor Commissioner Taylor called the meeting to order at 8:30 A.M. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call A quorum was established. 4. Changes and Approval of Agenda Mr. Olesky moved to approve the Agenda. Second by Ms. Becker. Carried unanimously 8—0. 5. Approval of TDC Minutes a. Regular Meeting 4/25/16 Ms. Becker moved to approve the minutes of the April 25, 2016 meeting as presented. Second by Mr. Olesky. Ms. Becker amended the motion to include attaching a verbatim transcript of Item 7.b to the minutes. Second by Mr. Olesky. Carried unanimously 8—0. 6. Presentations/Public Comment- (3 minutes each) None 7. New Business a. Sports Facilities Study Presentation—Hunden & Associates Mr. Wert presented the Executive Summary "Review and recommend approval for the BCC to review the Collier County Market and Needs Assessment Analysis for sports and make a finding that this item promotes tourism"dated May 23, 2016 for informational purposes. He provided an overview of the Assessment highlighting: • The scope of work was approved in summer 2015 and completed at a cost of$65k—$75k. • The purpose was to undertake a market and needs assessment regarding community sports, training, special event and performance facilities and related infrastructure throughout the County. • The team assessed each County facility's physical condition, activity levels, opportunity for renovation/expansion of programming, overall operations, financial performance(as available), potential future revenue opportunities, and other opportunities for renovation, expansion or new facilities. • The assessment also analyzed items such as the existing local and regional sports supply mix, the current supply or quality of fields, courts and other sports facilities, is there enough potential activity and demand in the market to support the development of a youth sports complex, the current and future likely market demand for local,regional and tournament- based sports at a new complex in Collier County, market opportunities, hospitality availability and services, costs for a new multi purpose sports complex, impacts to the area 2 May 23, 2016 on expanding opportunities and the key marketing strategies required to ensure events are successful, etc. • One key finding was there is a medium to high participation by individuals in activities such as soccer,basketball, softball baseball, pickle ball volley ball,but a minimal availability of facilities for local residents or large scale events serving those outside the area. • Several County sites that could house a multi purpose complex to serve the demand were identified (I75 County Tract, City Gate, Collier County Fairgrounds/Big Corkscrew Regional Park, Future Vanderbilt Beach Road Extension Park,North Collier Regional Park, Manatee and the Thomasson Drive School listed on Table 13 of the Assessment) and preliminary findings indicate the 175 County Tract is the most likely candidate for a facility at a cost of approximately$58.5M. • The next step would be to develop a feasibility study to analyze the top ranked sites identified above. Under Committee discussion, the following was noted about a site: • It would require temporary seating facilities, adequate parking, locker rooms,rest rooms, concessions, 8 multi purpose and 8 baseball/softball diamonds with lighting and WIFI capabilities. • To adequately attract youth sporting events, the site needs to be located in close proximity to food and other services. • It could potentially act as a national teams training facility(i.e. Olympic field hockey). • Permanent stadium seating would allow for other events (music concerts, etc.). • The facility would be funded out of the TDC capital accounts. • The site would be adaptable to other sports should the current demand change. Mr. Hill moved to support the findings in the study including the identification of sites listed in Table 13 and recommend the Board of County Commissioners review the Collier County Market and Needs Assessment Analysis for sports and hereby finds the item promotes tourism. Second by Mr. Chaudhry. Carried unanimously 8—0. b. Naples Chamber Visitor Information Center Move to Naples Depot Mr. Wert presented the Executive Summary "Recommendation to approve the Letter of Agreement (LOA) between Southwest Heritage, Inc. and Collier County for leasehold improvements to a railroad car at Naples Depot to house the Greater Naples Chamber of Commerce Visitor Information Center, approve all budget amendments, and make a finding that the project expenditure promotes tourism"dated May 23, 2016 for consideration. He noted the following: • The site is owned by Southwest Heritage, Inc., located in downtown Naples on 5th Ave South and will be leased from the County by the Naples Chamber of Commerce via a Memorandum of Understanding with the owner. • The project includes renovations to the interior of the baggage car and construction of an ADA compliant entrance ramp. • The work was originally estimated at$100,000 but more recent information indicates the costs will be closer to $200,000. • The improvements will be funded using Tourist Development County funds and the item will be returned to the Council when the construction contract becomes available. 3 May 23, 2016 Ms. Becker moved to approve the Letter of Agreement(LOA) between Southwest Heritage, Inc. and Collier County for leasehold improvements to a railroad car at Naples Depot to house the Greater Naples Chamber of Commerce Visitor Information Center, approve all budget amendments, and hereby finds the project expenditure promotes tourism. Second by Mr. Olesky. Carried unanimously 8— 0. c. FY 17 TDC Category B and C-2 Grant Applications Mr.Wert presented the Executive Summary "Tourist Tax Grant Application Review and Recommendation for FY 17 Category B ($73,000) and Category C-2 ($411,176) and make a finding that these expenditures promote tourism"dated May 23, 2016 for consideration. He noted that a Citizens Committee reviewed the applications and provided recommendations for the Grant amounts as follows: Category B -Naples Marco Region of Antique Automobile Club of America, Inc. - $13,000; Betterment Association of the Everglades - $15,000;Kiwanis Club of Pelican Bay, Naples - $25,000; Olde Naples Waterfront Association - $20,000. The following was noted during Council discussions: Category B: Naples Marco Region of Antique Automobile Club of America, Inc. - $13,000 Mr. Hill moved to recommend that the Board of County Commissioners approve a Category "B" Tourist Tax Grant in for the Naples Marco Region of Antique Automobile Club of America,Inc. (AACA) in the amount of$13,000.00 and hereby finds the expenditure promotes tourism. Second by Mr. Olesky. Carried unanimously 8— 0. Betterment Association of the Everglades - $15,000 Colleen Greene,Assistant County Attorney reported the funds for this portion of the Grant request that included souvenir cups/mugs, etc. needs to be removed as these items do not qualify for funding under the approved guidelines. Mr. Miller reported he would notify the applicant that all funds to be rewarded are required to be allocated to the out of area marketing. Mr. Miller moved to recommend that the Board of County Commissioners approve a Category "B"Tourist Tax Grant in for the Betterment Association of the Everglades in the amount of $25,000.00 subject to no funds being utilized for souvenir cups and local signage. He finds the expenditure promotes tourism. Second by Mr. Olesky. Carried unanimously 8—0. Kiwanis Club of Pelican Bay,Naples - $25,000 Ms. Kerns moved to recommend that the Board of County Commissioners approve a Category "B"Tourist Tax Grant in for the Kiwanis Club of Pelican Bay, Naples in the amount of $25,000.00 and hereby finds the expenditure promotes tourism. Second by Mr. Miller. Carried unanimously 8— 0. It was noted that the data provided with the application indicates the amount of the request per overnight visitor generated represents approximately$100 per guest. Council discussion occurred on if the funds are being utilized as intended. 4 May 23, 2016 Mr. Wert reported the expectation is not to totally recoup Grant funds directly or indirectly, but provide overall marketing for the area. Speaker Guy Clarke, Kiwanis of Pelican Bay Club reported that the information on overnight stays is an estimate. The event will be held at the Naples Airport and is a family oriented event that draws approximately 7,000 attendees. The funds will be utilized for out of area marketing in the form of highway billboards and tourism magazine ads. Ms. Greene reported that the application request for funds are for promotional items such as mugs, and are recommending they be removed from the request or reallocated to out of area marketing. Mr. Clarke reported that he would ensure the funds are reallocated. Mr. Wert reported that the format for the Grants requires the funds to be expended by the applicant who then seeks reimbursement from the County. Staff can ensure all expenditures meet the requirements of the approved guidelines. The Council noted tracking mechanisms should be in place to aid in identifying the number of room nights generated from the Grant expenditures. Olde Naples Waterfront Association- $20,000 Ms. Becker moved to recommend that the Board of County Commissioners approve a Category "B"Tourist Tax Grant in for the Old Naples Waterfront Association $20,000.00 and hereby finds the expenditure promotes tourism. Second by Ms. Kerns. Carried unanimously 8— 0. Category C-2 Mr.Wert presented the following Category C-2 Grant requests: Artis Naples - $150,000.00; Naples Botanical Garden - $150,000.00 and the Golisano Children's Museum of Naples - $111,176.00. The Council requested clarification on the rational for large number of room nights (7,000) estimated for the Artis Naples event. Speakers Denise Bealin,Artis Naples reported that the events last over a prolonged time frame (3 —6 months). Teresa Stohs, Golisano Children's Museum of Naples noted that the funds will be utilized for advertising in parenting magazines which target the Miami, Broward, Hillsborough, Orange Counties, etc. Mr. Miller moved to recommend that the Board of County Commissioners approve a Category "C- 2"Tourist Tax Grant in for Artis Naples,Naples Botanical Garden and the Golisano Children's Museum of Naples in the amounts of$150,000.00, $150,000.00 and$111,176.00 respectively and hereby finds the expenditure promotes tourism. Second by Mr. HilL Carried unanimously 8—0. d. FY 17 United Arts Council Calendar and Gallery Guide Project Mr.Wert presented the Executive Summary "Recommendation to approve a Tourism Division marketing expenditure to the United Arts Council of Collier County to produce a monthly cultural 5 May 23, 2016 arts calendar and a separate Gallery Guide and make a finding that these expenditures promote tourism"dated May 23, 2016 for consideration. He noted the funds will be utilized for production of an art events calendar issued 9 times annually and gallery guide updated quarterly. The publications will be available in print and digital formats. Marcia Clark, United Arts Council provided an overview of the publications noting they continue to move to from print to electronic formats. They will be selling advertising to be displayed in the Guides. The Council noted consideration should be given to increasing the funding to reduce the need for advertising in the Guides. Mr. Hill moved to recommend that the Board of County Commissioners approve a Tourism Division Marketing expenditure to the United Arts Council of Collier County to produce a monthly cultural arts calendar and a separate Gallery Guide and hereby finds these expenditures promote tourism. Second by Ms. Becker. Carried unanimously 8—0. e. Sports Event Assistance Request for June—September 2016 Scheduled Events Mr. Obyc presented the Executive Summary "Recommend approval of Tourist Development Tax Category "B"funding to support the three upcoming FY 16 Sports Events up to $17,200.00 and make a finding that these expenditures promote tourism"dated May 23, 2016 for consideration. He noted the Grants are for the YBOA (Youth Basketball of America) Gulf Coast Remix tournament (8/5/16— 8/7/16) in the amount of$1,000, the Naples Sports Festival (8/25/16— 8/28/16) in the amount of$4,500 and the Naples Cup(9/16/16—9/18/16) soccer tournament in the amount of $11,700. Mr. Olesky moved to recommend that the Board of County Commissioners approve Tourist Development Tax Category "B"funding to support the three upcoming FY 16 Sports Events up to $17,200.00 and hereby finds these expenditures promote tourism. Second by Mr. Olesky. Carried unanimously 8—0. f. Destination NEXT Assessment Mr.Wert presented the Executive Summary "Recommendation to approve a Destination NEXT Workshop and Diagnostic Assessment as part of our annual tourism Marketing Summit on June 29, 2016 and make a finding that this item promotes tourism"dated May 23, 2016 for consideration. He noted: • The purpose of the Assessment is for a consultant from the Destination Marketing Association International (DMAI)to obtain tourism data on the area. • The Assessment intends to measure the destination's strength and weaknesses, the level of success in measures employed to attract visitors, area support for visitation, etc. • The data will be collected via a survey of local tourism stakeholders, elected officials, and others business interests in the community. • The questions will be prepared and administered by the consultant and the findings are expected to be presented at the June 29, 2016 Destination Marketing Summit. • Similar assessments have been completed by the consultant in approximately 50 destinations world wide. 6 May 23, 2016 Council discussion occurred noting it may be beneficial for the Council to assist in identifying the questions to be utilized and the participants involved. Most Members were in favor of delaying the item to give the Council the opportunity to aid in the process. The data could be utilized for preparation of the Strategic Plan. Mr.Wert reported that under this scenario, the item would need to be presented at a quarterly roundtable event regularly held by the CVB (Convention and Visitor's Bureau) as opposed to the Annual Summit. Commissioner Taylor moved to continue the item so the Council may participate in developing the questions and respondent's required for the assessment with the goal of utilizing the information for development of the Strategic Plan. Second by Ms. Becker. Motion carried 7 "yes"—1 "no." Mr. Olesky voted "no." g. Duties and Responsibilities of the TDC Mr. Wert presented an Office of the County Attorney Inter Office Memorandum from County Attorney Jeff Klatzkow dated May 18, 2016— "Re: Tourist Development Council Purpose and Role"for information purposes. 8. Old Business a. Paradise Advertising Payment Analysis—requested follow up from 3-28-16 Mr. Wert presented the Executive Summary "Review and discuss the Paradise Advertising and Marketing, Inc. expenditures for Fiscal Year 2015 and to date Fiscal Year 2016"for information purposes. b. Update on Unpaid Paradise Advertising Invoices—Crystal Kinzel Ms. Kinzel provided the update noting they reported to the BCC on 5/10/16 that $134,000 worth of invoices had been paid upon receipt of the necessary backup data. The following week, $26,000 was paid with the remainder of the invoices submitted back to County Staff for clarification. One additional meeting with County Staff is anticipated, (to occur this week) to finalize the remaining invoices due for payment. c. Quarterly Financial Review Commissioner Taylor moved to continue the item to the next meeting. Second by Ms. Becker. Carried unanimously 8—0. 9. Marketing Partner Reports Mr. Wert presented the Slideshow"Marketing Partner Reports—May 23, 2016"including the following reports presented by Staff and Consultants: a. Research Data Services—Dr. Walter Klages "Research Report—Klages Research and Research Data Services, Inc. It was noted the occupancy statistics may be skewed for the year given the renovations to the Marco Island Marriot The Council requested Dr. Klages to revise the statistics to reflect the loss of available rooms at the facility. The changes should reflect statistics back to the beginning of 2016(or further as necessary) to ensure the most accurate data is available. 7 May 23, 2016 Mr.Wert requested that in the interest of time, Council Members pose any questions as necessary on the following reports submitted by Staff or Consultants as opposed to the normal presentations. b. Paradise Advertising—Cedar Hames/Nicole Delaney Paradise Advertising and Marketing, Inc—Marketing Report c. Lou Hammond & Associates—PR Services—Jonell Modys "Lou Hammond&Associates and CVB PR Team Public Relations Report" d. Tax Collections—Jack Wert "Collier County Tax Collector Tourist Tax Collections" e. Miles Media,Inc.—Website Activity—Buzzy Ford "Web Site Analytics" f. Atilus—Search Engine Optimization "Digital/Social Media Marketing" g. Phase V- Fulfillment Services—Jack Wert "Phase V Fulfillment Services" 10. Tourism Staff Reports The following reports were submitted by Staff: a. Director—Jack Wert b. Sales & Marketing—Debi Benedetti c. Public Relations & Communications—Jonell Modys d. Film Office—Jack Wert e. Sports Council—Jack Wert f. International Representatives—Jack Wert g. Visitor Centers—Lori Lou Waddell 11. Detailed Staff Reports Submitted 12. Council Member Discussion Mr. Hill requested that an update on the reef documentary. Mr.Wert reported that the 3-minute video is available on the CVB website and the 30 second advertising spots due the County have been completed. The documentary will premiere in Naples in the near future. Jonell Modys reported that the US Pickleball Association Championships held in Naples is being aired on CBS Sports Network. 8 May 23, 2016 Commissioner Taylor noted that the Annual Destination Marketing Summit will be held on June 29, 2016 and urged members to attend. Colleen Greene,Assistant County Attorney reminded Members to not sit and/or converse together during the event. Commissioner Taylor noted that it may be advantageous to hold a Workshop on the marketing plans (Strategic Marketing Plan, Five Year Strategic Plan, etc.). Mr. Wert reported that the plan is developed in July and August with input from Stakeholders and heard by the TDC at their September meeting. He noted August would be a beneficial time to hold the workshop. 13.Next Scheduled Meeting Date/Location—June 27,2016—8:30 A.M. Collier County Government Center, Administration Bldg. F,3rd Floor, 3299 East Tamiami Trail,Naples, Florida 34112 There being no further business for the good of the County, the meeting was adjourned by order of the chair at 12:10 P.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Chairman, Commissioner Penny Taylor These minutes approved by the Board/Committee on as presented or as amended 9 June 27,2016 New Business 7-a 1 of 18 EXECUTIVE SUMMARY Recommendation to approve the FY 17 Proposed Tourism Department Budget and make a finding that this action promotes tourism OBJECTIVE: Review and recommend for approval to the BCC the proposed Tourism Department budget for FY 17. CONSIDERATIONS: The Tourism Department administers the Tourist Development Council(TDC)budget and promotes the destination as a Convention&Visitors Bureau(CVB).The budget process begins in early March as a draft document to the County Manager. Guidelines this year were to allocate modest increases in destination marketing expenditures based on the slowing rate of growth in economic conditions in the U.S.and in Europe. Each Tourism Division staff member was asked to look at their current year budget items and project expenditures from March to September 30, 2016 and then to budget each of the budget line items pertaining to their area of responsibility for the FY 17 budget year. Those calculations were then uploaded to the County's GovMax on-line budgeting system. The proposed department budget was reviewed by the County Manager on May 25 and minor edits were agreed upon. The revised budget was then reviewed in a workshop by the County Commission on June 16,2016. Revenue from the Tourist Development Tax for the funds under the supervision of the Tourism Department is currently 3.3% above the same eight month period in FY 15. We project that by Fiscal year end (FY 16) TDT revenue will be 2%over FY 15. The slowing of TDT revenue is a direct result of a slowing economy in the US and in Europe. Additionally, Research Data Services, Inc. monthly surveys of our hotel partners for their business projections indicate a cautious outlook for the balance of 2016. Other secondary research indicates that weakened International exchange rates and a slowing growth in the US economy will result in a leveling off of growth in visitation and spending for the coming year. Based on this data, we have requested that the County Budget Office consider adjusting the TDT revenue projection for FY 16 to a more modest 2% increase over the actual FY 15 revenue,and project a similar 2%increase of TDT revenue for FY 17.The chart below indicates the percent change relative to actual FY 15: FY15 Actual FY 1 FC FY17 Budget Amount 21,158191 217629 400 22 062 000 Change 441209'. ... 4326 %Change 2: There are eight funds that receive an allocation of tourist tax revenue per County Ordinance 92-60, as amended. Below is an explanation of the uses of each of those funds. The Funds listed below with an asterisk(*) are under the supervision of the Tourism Division and are the subject of this TDC budget review. Funds 195 and 185 are managed by Coastal Zone Management Department. Fund 183 is managed by Parks and Recreation and Fund 198 is managed by the County Museum Division. Both Divisions will present their budget requests at a future TDC meeting. Fund 184* (Category B)for Tourism Promotion and Marketing(Includes Cat. B Grants) Fund 194*(Category B)for Tourism Department Administration Fund 196*(Category B)for Tourism Promotion Reserve(includes transfers from Fund 184) Fund 193*(Category C-2)for Grants to Non-County Owned or Operated Museums Fund 198 (Category C-1)for County Owned Museums-managed by Museum Division Fund 195 (Category A)for Beach&Inlet Management-managed by Coastal Zone Div. Fund 183 (Category A)for Beach Park Facilities-managed by Parks&Recreation Div. Fund 185 (Category A)for Beach&Inlet Management Staff Support June 27,2016 New Business 7-a 2 of 18 Budget Highlights: Fund 194-Tourism Administration: Tourism Division staff positions remain at 11.75 FTE's.Modest salary increases are planned at 3.2%based on BCC budget guidance. Indirect costs reimbursement to cover County support functions increases by 33.7%and overall operating expenses by 1.5%. Total Administrative costs are at 15.22%of total Category B Revenue,well within our limit of 32%for administrative costs. Fund 184-Advertising&Promotions: Destination marketing expenditures in paid advertising remains at the FY 16 level of $5 million. Our overall operating expense request for Fund 184 is up 2.9%over FY 16. Indirect costs are up 47.2% due to increased support from Purchasing and Finance. We are maintaining our tournament facilities support for Parks and Recreation of $100,000 for FY 17. We have four Category "B" marketing grants totaling $83,000 to Naples, Marco Region of Antique Auto Club of America($13,000); Betterment Association of the Everglades for their Seafood Festival ($25,000); Kiwanis Club of Pelican Bay for their Bacon Fest ($25,000); Old Naples Waterfront Assoc for their Stone Crab Festival ($20,000). $200,000 is allocated for the Naples Visitor Center baggage car project at Naples Depot. Group Meeting Support is $150,000 for FY 17 and a like amount for FY 18. Support for United Arts for their monthly event calendar and a separate quarterly Gallery Guide is budgeted at$27,134. Fund 196-Disaster Recovery(Emergency Reserve)Fund: The FY 17 budget maintains $500,000 of defined emergency advertising reserves pursuant to Tourism Ordinance 92-60 as amended. There are carryover dollars from prior years of$263,900 that would also be used in the event of an emergency situation. The balance of Category B reserves are maintained in Fund 184. Fund 193-Non County Owned Museum Grants: We have three grant requests for a joint promotion between Ards Naples ($150,000) and Naples Botanical Garden ($150,000) for an Origami Festival; and the Golisano Children's Museum ($111,176) for two traveling exhibits. The remaining funds in Fund 193 are in reserve lines for future grant requests. The Tourism Division Budget has been prepared with assistance from the County Budget Office. Upon TDC recommendation of the Tourism Division budget, it will be incorporated into the complete County budget and presented at two public meetings in September before adoption and subsequently takes effect October 1, 2016. FISCAL IMPACT: Each fund's expenditures, reserves and transfers are balanced with the associated projected revenue. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATION: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Staff requests the TDC review the proposed FY 17 Tourism Division budget for Funds 184, 194, 193 and 196 under this Division's control, recommend approval to the County Commission, and make a finding that this action promotes tourism. PREPARED BY: Jack Wert,Tourism Director June 27,2016 New Business 7-a Collier County Government Fiscal Year 2017 Recom'd Budget Office of the County Manager Tourist Development Council (TDC) Division FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 900,427 1,017,500 999,700 1,050,000 - 1,050,000 3.2% Operating Expense 6,286,976 9,720,700 9,569,300 9,998,400 - 9,998,400 2.9% Indirect Cost Reimburs 94,700 116,800 116,800 165,500 - 165,500 41.7% Capital Outlay 1,990 4,000 4,000 10,000 - 10,000 150.0% Remittances 56,667 40,000 40,000 425,000 - 425,000 962.5% Net Operating Budget 7,340,760 10,899,000 10,729,800 11,648,900 - 11,648,900 6.9% Trans to Tax Collector 208,072 192,400 212,400 217,500 - 217,500 13.0% Trans to 184 TDC Promo 643,400 999,900 845,600 845,600 31.4% Trans to 196 TDC Eco Disaster - 3,432,500 - - n - (100.0%) Reserves for Contingencies 109,300 - 98,000 98,000 (10.3%) Reserves for Capital 2,696,700 - - - (100,0%) '; Restricted for Unfunded Requests - 3,672,200 8,946,600 • 8,946,600 143.6% Reserve for Disaster Stimulus - 500,000 - 500,000 na "` t Advertising is Reserves for Attrition - (16,700) - (17,400) - (17,400) 4.2% r.,' Total Budget 7,548,832 21,628,800 11,942,100 22,239,200 22,239,200 2,8% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Appropriations try Program Actual Adopted Forecast Current Expanded Recom'd Change TDC Category B-Promotion 1,329,126 1,505,600 1,476,400 1,568,700 - 1,568,700 4.2% Administration-Fund(194) TDC Category B Disaster Recovery 2,600 100 100 300 - 300 200.0°% Promotion-Fund(196) TDC Category B Tourism Promotion- 5,950,966 9,352,600 9,212,600 9,653,100 9.653,100 3.2% Fund TDC Category C Non County Museum- 58,067 40,700 40,700 426,800 426,800 948.6% Fund(193) Total Net Budget 7,340,760 10,899,000 10,729,800 11,648,900 - 11,648,900 6.9% Total Transfers and Reserves 208,072 10,729,800 1,212,300 10,590,300 - 10,590,300 (1.3%) Total Budget 7,548,832 21,628,800 11,942,100 21239,200 22,239,200 2.8% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Tourist Devel Tax 10,403,613 9,626,700 10,620,300 10,832,700 - 10,832,700 12.5% Miscellaneous Revenues 36,838 - 41,000 - . - na Interest/Misc 65,443 50,000 117,000 34,000 - 34,000 (32.0%) Trans frm Tax Collector 80,789 - - - - - na Trans fm 183 TDC Beach Pk - 60,000 60,000 - - - (100.0%) t Trans fm 184 TDC Promo - 3,432,500 - - - - (100.0%) I Trans fm 194 TDC Prom Fd - 631,400 987,900 833,600 - 833,600 32.0% 1 Trans fm 195 TDC Cap Fd - 90,000 90,000 - - - (100.0%) r Trans fm 196 TDC Dis - 12,000 12,000 12,000 - 12,000 0.0% Trans fm 198 Museum Fd - 140,700 140,700 - - - (100.0%) _ I Carry Forward 7,642,100 8,069,600 10,955.600 11,082,400 - 11,082.400 37.3% Less 5%Required By Law - (484,100) - (555,500) - (555,500) 14.7% Total Funding 18,228,783 21,628,800 23,024,500 22,239,200 - 22,239,200 2.8% f I I 1 i I Fiscal Year 2017 20 Office of the County Manager June 27, 2016 New Business 7-a 4 of 18 Collier County Government Fiscal Year 2017 Recom'd Budget Office of the County Manager Tourist Development Council (TDC) Division FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change ?OC Category B-Promotion 10.00 11.75 11.75 11.75 - 11.75 0.0% Administration-Fund(194) Total FTE 10.00 11.75 11.75 11.75 - 11.75 0.0% Fiscal Year 2017 21 Office of the County Manager I June 27,2016 New Business 7-a Collier County Government Fiscal Year 2017 Recom'd Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Category C Non County Museum - Fund(193) Mission Statement To provide funding for Non-County Museums. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Grant Distributions to Non-County Museums 426,800 426,800 - To allocate tourist tax revenues to Non-County Museums consistent with the Tourist Development Plan based on applications received. Reserves,Transfers&Misc.Overhead2,092,900 2,092,900 Current Level of Service Budget - 2,519,700 2,519,700 - FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Indirect Cost Reimburs 1,400 700 700 1,800 - 1,800 157.1% Remittances 56,667 40,000 40,000 425,000 - 425,000 962.5% Net Operating Budget 58,067 40,700 40,700 426,800 426,800 948.6% Trans to Tax Collector 10,094 9,300 10,300 10,500 - 10,500 12.9% Restricted for Unfunded Requests - 1,772,200 - 2,082,400 - 2,082,400 17.5% Total Budget 68,161 1,822,200 51,000 2,519,700 - 2,519,700 38.30 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Tourist Devel Tax 504,703 467,000 515,200 525,500 525,500 12.5% . InterestlMisc 8,129 6,000 14,000 20,000 20,000 233.3% Trans frm Tax Collector 3,919 - - - na Trans frn 198 Museum Fd 140,700 140,700 - - - (100.0%) Carry Forward 942,200 1,232,300 1,382,600 2,001,500 - 2,001,500 62.4% Less 5%Required By Law - (23,800) - (27,300) - (27,300) 14.7% Total Funding 1,458,951 1,822,200 2,052,500 2,519,700 - 2,519,700 38.3% Notes: During FY 05,the administration of Museum Category"C"funding was amended to provide for direct deposit of TDC County Museum proceeds into Fund(198)in lieu of the previous method that deposited all Museum Category TDC proceeds into this fund, Fund(193), and transferred a portion out to County Museums Fund(198). Non-County Owned Museum TDC revenues represent 2.28%of the Tourist Tax collected. Forecast FY 2016: The remittance forecast reflects staffs estimate of awards that will be granted in FY 16. A transfer in of$140,700 from County Museum Fund(198)is provided to reimburse this fund for donations made to the Freedom Memorial in 2009 that subsequently were deemed un-allowable. Current FY 2017: Anticipated grant awards are$425,000 and include Artis Naples, Naples Botanical Gardens and Golisano Children's Museum. f Revenues: Non-County Museum TDC revenue is budgeted at$525,500. The accumulated balance carrying forward is$2,001,500. Fiscal Year 2017 22 Office of the County Manager June 27,2016 New Business 7-a 6 of 18 Collier County Government Fiscal Year 2017 Recom'd Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Category B -Promotion Administration -Fund (194) Mission Statement To promote year-round distinctive,world-class vacation and group meeting experiences,resulting in positive economic growth and stability for Collier County. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost TDC Management,Marketing&Promotion 11.75 1,568,700 1,568,700 - To provide tourist development management over TDC marketing and promotional programs,sales,and public relations, Reserves&Transfers - 868,200 868,200 - Current Level of Service Budget 11.75 2,436,900 2,436,900 - FY 2015 FY 2016 FY 2016 FY 2017 Program Performance Measures Actual Budget Forecast Budget TDC Promotion Administration expenses less than or equal to 32%of Cat B 14.65 16.44 14.30 15.22 Revenue FY2015 FY2016 FY2016 FY2017 FY2017 FY2017 FY2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 900,427 1,017,500 999,700 1,050,000 - 1,050,000 3.2% Operating Expense 365,709 429,800 418,400 436.100 - 436,100 1.5% Indirect Cost Reimburs 61,000 54,300 54,300 72,600 - 72,600 33.7% Capital Outlay 1,990 4,000 4,000 10,000 - 10,000 150.0% Net Operating Budget 1,329,126 1,505,600 1,476,400 1,568,700 - 1,568,700 4.2% Trans to Tax Collector 49,233 45.500 50.300 52.000 - 52,000 14.3% Trans to 184 TDC Promo - 631,400 987,900 833.600 - 833,600 32.0% Reserves for Attrition - (16,700) - (17,400) (17,400) 4.2% Total Budget 1,378,359 2,165,800 2,514,600 2,436,900 - 2,436,900 12.50! Total FTE 10.00 11.75 11.75 11.75 - 11.75 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Tourist Devel Tax 2,461,644 2,277,800 2,512,900 2,563,200 - 2,563.200 12.5% Interest/Misc 5,910 2,000 10,000 2,000 - 2.000 0.0% Trans frm Tax Collector 19,116 - _ - - - na Carry Forward (5,100) - (8,300) - na Less 5%Required By Law (114,000) (128,300) - (128,300) 12.5% Total Funding 2,481,569 2,165,800- 2,,514,600 2,436,900 - 2,436,900 12.5% Notes: The Board of County Commissioners authorized collection of an additional one(1)percent tourist tax-fourth penny-on July 26,2005, Proceeds from this fourth penny are devoted exclusively to tourism marketing and promotion.Pursuant to terms contained within ordinance 2005-43,collections began on October 1,2005.This ordinance provided that the existing 23 236%of the first two(2) percent collected will be allocated to Fund(194) providing for TDC administrative and overhead expenses,replenishing the Disaster Recovery Fund(196);and providing supplemental dollars to Beach RenourishmentlPass Maintenance(Fund 195)and Beach Park Facility(Fund 183)initiatives.With passage of Ordinance 2011-02 on January 25,2011,the distribution requirements changed with all year ending proceeds within Fund 194 swept to Disaster Recovery Fund(196)in an amount sufficient to achieve a$1,000,000 cash balance.Thereafter, Marketing and Promotion Fund(184)will receive all remaining swept dollars. Fiscal Year 2017 23 Office of the County Manager June 27,2016 New Business 7-a • Collier County Government Fiscal Year 2017 Recom'd Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Category B -Promotion Administration -Fund(194) On April 23, 2013 the Board authorized amendments to the Ordinance that increased the overall distribution of Tourist Taxes to Category B from 36 7%to 46.7%of total TOT collections,decreased County Museum operations distribution from 11%to 9.6%, decreased Category A(Beach Park Facilities portion only)from 50%to 41.2%of total collections and reduced the required Disaster Recovery fund balance from$1,000,000 to$500,000. The change to Disaster Recovery administration also included making the General Fund responsible for maintaining the required fund balance. These changes were reflected in the various TDC funded FY 14 budgets. On February 26,2013,the Board authorized the addition of three positions in the areas of direct sales,sports marketing,and digital and social media marketing bringing the authorized number of positions to ten. In the FY16 budget,the Board authorized the addition of an Event Sales and Marketing position and a fiscal position bringing the authorized position count to 11.75. Forecast FY 2016: Forecast personal services,operating expenses and capital expenditures are in line with budget. At the end of the year any residual funds remaining in Fund(194)are transferred to Tourism Promotion Fund(184). Based on the FY 16 forecast,the transfer to Fund(184)is expected to be$987,900. Total FY 16 TDC revenue distributed to Fund(194)is forecast to be$2,512,900. Current FY 2017: The personal service and operating expense budgets are consistent with budget guidance. $10,000 is included in the Capital Outlay budget for replacing computers. Total tourism promotion administrative costs,net of non-applicable transfers,total$1,568,700. Pursuant to Ordinance 2005-43 as amended,tourism promotion administrative costs shall not exceed 32%of the total amount collected each fiscal year from Category "B"uses and shall be financed solely out of Fund(194). FY 17 budgeted tourism promotion administration costs represent 15.22%of budgeted Category"B"collections($10,307,200). Remaining funds programmed to be swept at year-end into Marketing and Promotion Fund(184)are$833,600. Revenues: Within Category B(Promotion),the Fund(194)distribution is$2,563,200 and the distribution to Tourism Promotion Fund(184)is $7,744,0000. Revenues distributed to Tourism Administration Fund(194)represent 11.6%of total tourist taxes collected. Revenues distributed to Tourism Promotion Fund(184)represent 35.1%of total tourist taxes collected. The Total FY 17 TDC tax collections for all expenditure categories is budgeted at$22,062,000. Fiscal Year 2017 24 Office of the County Manager June 27,2016 New Business 7-a 8 of 18 Collier County Government Fiscal Year 2017 Recom'd Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Category B Disaster Recovery Promotion-Fund (196) Mission Statement To provide funding for emergency promotional campaigns or other efforts designed to assist economic recovery of the tourism industry in the event of natural or economic disaster. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Post Disaster Stimulus Reserves&Transfers - 776,200 776,200 - Funds maintained in reserve for stimulus advertising to be used in wake of a disaster. Current Level of Service Budget - 776,200 776,200 - FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Indirect Cost Reimburs 2,600 100 100 300 300 200.0% Net Operating Budget 2,600 100 100 300 - 300 200.0% Trans to 184 TDC Promo 12,000 12,000 12,000 12,000 0.0% Reserves for Capital - 2,696,700 (100.0%) Restricted for Unfunded Requests - 1,500,000 - 263,900 - 263.900 (82.4%) Reserve for Disaster Stimulus Advertising - 500,000 - 500,000 na Total Budget 2,600 4,208,800 12,100 776,200 776,200 (81.6%) , FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change interest/Misc 5,597 12,000 12,000 12,000 - 12,000 0,0% Trans fm 184 TDC Promo - 3,432,500 - - - - (100,0%) Carry Forward 767,600 765,000 765,000 764,900 764,900 0.0°!0ti Less 5%Required By Law - (700) - (700) - (700) 0:0% Total Funding 773,197 4,208,800 777,000 776,200 776,200 (81.6%) ' Notes: Reserves within this fund are available to provide funding for emergency promotional campaigns or other efforts to promptly respond to t any disaster-natural or economic-which adversely impact tourism in Collier County, Pursuant to Ordinance 2005-43,Tourism ` Disaster Recovery Fund(196)received$500,000 per year as a transfer from Tourism Administration and Overhead Fund(194) beginning in FY 06 and this transfer amount(or some lesser amount)continued for three(3)years until reserves in Fund(196) il reached$1,500,000. Reserves reached$1,500,000 at fiscal year ending 2008.With passage of Ordinance 2011-02,the required fund balance ceiling within the disaster recovery fund was dropped to$1,000,000. Consistent with Ordinance changes approved on April i' 23,2013,the required balance in the Disaster Recovery Fund(196)was reduced to$500,000 with the County General Fund(001) becoming responsible for maintaining the balance in the future. i' Expenditure History: In March 2005,the Board of County Commissioners approved-based on an emergency designation-the expenditure of up to an additional$500,000 for use in promoting Collier County as a tourist destination in the wake of four(4) hurricanes during the 2004.. Similarly, the BCC during FY 09 approved an emergency advertising stimulus package responding to the economic recession and its negative effects upon tourism travel and leisure spending.The use of emergency advertising dollars totaling$1,066,000 continued in FY 10 under Board authorization recognizing the global economic slowdown.In FY 11,$500,000 of emergency reserves was once again dedicated to marketing the destination in anticipation of building tourism visitation in the wake of a stagnate economy. These funds were designated to promote the Group Meeting Market. Current FY 2017: In accordance with County Ordinance No.92-60,as amended,a reserve for disaster stimulus advertising is provided at$500,000. Funding is sourced from the Category"8"Promotion distribution. Fiscal Year 2017 25 Office of the County Manager June 27,2016 New Business 7-a 9 of 18 Collier County Government I Fiscal Year 2017 Recom'd Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Category B Tourism Promotion -Fund (184) Mission Statement To promote year-round distinctive,world-class vacation and group meeting experiences,resulting in positive economic growth and stability for Collier County. E FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Contracted Private Sector Marketing Services 2,333,000 2,333,000 - Sports Event Venue Support - 100,000 100,000 - Provide reimbursement for incremental operating,maintenance and other costs associated with sports tournaments and training events that promote tourism to Collier County. Direct Sales(Show Registration&Travel) - 563,200 563,200 - ( Group Meeting Support - 426,000 426,000 - Destination Marketing,Promotion&Sponsorships - 6,107,800 6,107,800 - Insurance&Indirect Costs - 123,100 123,100 - Reserves&Transfers - 6,053,300 6,053,300 i Sports Venue Support Future Reserve - 800,000 800,000 - A reserve has been established to support sports venue costs associated with tournaments and training events that promote tourism to Collier County. •.' Current Level of Service Budget - 16,506,400 16,506,400 - FY 2015 FY 2016 FY 2016 FY 2017 Program Performance Measures Actual Budget Forecast Budget Economic Impact-Spending by Visitors(%Increase) 12 12 2 3 ( Hotel Room Nights 2,512,400 2,650,000 2,386,800 2,409,000 1. FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 5,921,266 9,290,900 9,150,900 9,562,300 • 9,562,300 2.9% ) Indirect Cost Reimburs 29,700 61,700 61,700 90,800 - 90.800 47.2% Net Operating Budget 5,950,966 9,352,600 9,212,600 9,653,100 9,653,100 3.2% Trans to Tax Collector 148,745 137,600 151,800 155,040 155,000 12.6% Trans to 196 TDC Eco Disaster - 3,432,500 - - - (100.0%) Reserves for Contingencies - 109,300 - 98,000 - 98,000 (10.3%) Restricted for Unfunded Requests - 400,000 - 6,600,300 - 6,600,300 1,550 1% Total Budget 6,099,712 13,432,000 9,364,400 16,506,400 16,506,400 22.9% 1 Fiscal Year 2017 26 Office of the County Manager I June 27,2016 New Business 7-a 10 of 18 Collier County Government Fiscal Year 2017 Recom'd Budget Office of the County Manager Tourist Development Council (TDC) Division TDC Category B Tourism Promotion -Fund(184) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Tourist Devel Tax 7,437,267 6,881,900 7,592,200 7,744.000 - 7,744,000 12.5% Miscellaneous Revenues 36,838 41,000 - - na Interest/Misc 45,807 30,000 81,000 - - - (100,0%) Trans frm Tax Collector 57,754 - - - - - na Trans fm 183 TOG Beach Pk 60,000 60,000 - - (100.0%) Trans fm 194 TDC Prom Fd - 631,400 987,900 833,600 833,600 32.0% Trans fm 195 TDC Cap Fd - 90,000 90,000 - - (100.0%) Trans fm 196 TDC Dis - 12,000 12,000 12,000 12,000 0.0% Carry Forward 5,937,400 6,072,300 8,816,300 8,316,000 8,316,000 36.9% Less 5%Required By Law - (345,600) - (399,200) (399,200) 15.5% Total Funding 13,515,066 13,432,000 17,680,400 16,506,400 16,506,400 22.9% Notes: The Board of County Commissioners authorized collection of an additional one percent tourist tax-fourth penny-on July 26,2005. Proceeds from this fourth penny are devoted exclusively to marketing and promotion.Pursuant to terms contained within Ordinance 2005-43,collections began on October 1,2005.Further regulation on the distribution of swept proceeds from Administrative and Overhead Fund(194)into TDC Tourism Promotion Fund(184)is contained within Ordinance 2011-02. On April 23,2013,the Board authorized amendments to the Ordinance that,among other things,increased the overall distribution of tourist taxes to Promotion Category B from 36.7%to 46.7% This change went into effect in June 2013. I Forecast FY 2016: Noteworthy operating expenses include paid advertising,professional advertising,promotion fees and other contract support services and marketing/promotion related travel.The transfer to TDC Fund(196)is on hold because current reserve levels in Fund(196) currently meet Ordinance ordained levels, The anticipated sweep of residual fund balance from the TDC Administrative and Overhead Fund(194)is somewhat greater than budgeted reflecting TDC tax receipts above budgeted levels. Current FY 2017: Budgeted Tourist Tax revenues for Fund(184)in FY 17 are$7,744,000 representing a 2%increase above expected collections in FY 16. The advertising and marketing plan will be maintained at the level established in FY 16.Expenditures will be split between advertising and promotion. Destination advertising,production,and service fees total$5,500,000;contracted services for website,fulfillment, research and search engine optimization total$1,624,300. Four Category"B"marketing grants totaling$83,000 to Naples,Marco Region of Antique Auto Clubs of America($13,000);Betterment Association of the Everglades for their Seafood Festival($25,000);Kiwanis Club of Pelican Bay for their Bacon Fest($25,000);Old Naples Waterfront Assoc for their Stone Crab Festival($20,000).$200,000 is provided for leasehold improvements for the Visitor Information Center at the County Depot Museum.Group Meeting support is budgeted at $150,000 for FY 17 and a contingency budget of$150,000 for future requests because group meetings are bid on and booked several years out. The Tourism Division Sports Marketing function provides financial assistance to the Parks&Recreation Division to support the incremental costs associated with sports tournaments and training events that promote tourism to Collier County.The amount of funding is$100,000. i The reserve for unfunded requests reflects a general Category"B"Promotion reserve and a sports venue/facility reserve of$800,000. Revenues: Within Category"B", Promotion,the distribution to Tourism Promotion Fund(184)is$7,744,000. Fiscal Year 2017 27 Office of the County Manager June 27,2016 New Business 7-a 11 of 18 Expenditure Line Item Budget Report grouped by Account Major, Business Unit Collier County Government Fiscal Year 2017 Account FY 2015 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Code Account Description Actual Adopted Amended Budget Budget Budget Budget Budget 50 Personal Services 0704 Tourist Development Council(TDC)Division i 101540-194 Tdc Advertisements&Promotions Cat B 512100 Regular Salaries 613209 694,073 694,073 716,382 0 0 0 0 512500 Auto Use Benefit 1,205 0 0 0 0 0 0 0 512600 Er 457 Deferred Comp 3,000 3,500 3,500 3,500 0 0 0 0 513100 Other Salaries And Wages 22,331 1 1 0 0 0 0 0 515000 Vacation Sell Back 0 7,232 7,232 4,402 0 0 0 0 518100 Termination Pay 6,752 0 0 0 0 0 0 0 519100 Reserve For Salary Adjustment 0 15,414 15,414 21,491 0 0 0 0 521100 Social Security Matching 46,635 54,633 54,633 56,305 0 0 0 0 522100 Retirement Regular 64,375 71,473 71,473 77,903 0 0 0 0 523150 Health Insurance 131.000 157,200 157,200 157,200 0 0 0 0 523152 Dental Insurance 4,900 5,880 5,880 5,880 0 0 0 0 523153 Short Term Disability Ins 900 1,080 1,080 1,080 0 0 0 0 523154 Long Term Disability Ins 1,900 2,280 2,280 2,280 0 0 0 0 523160 Life Insurance Short-Long 2,320 2,634 2,634 2,077 0 0 0 0 Term 524100 Workers Compensation Regular 1,900 2,100 2,100 1,500 0 0 0 0 1 01 540-1 94 Tdc Advertisements& 900.427 1.017,500 1,017,500 1,050,000 0 0 0 0 0704 Tourist Development Council 900,427 1,017,500 1,017,500 1,050,000 0 0 0 0 50 Personal Services 900,427 1,017,500 1,017,500 1,050,000 0 0 0 0 _ 60 Operating Expense 1 0704 Tourist Development Council(TDC)Division II 101540-194 Tdc Advertisements&Promotions Cat B 631820 Clerk Of Board Secretarial 3,366 3,800 3,800 3,800 0 0 0 0 Services 634207 IT Capital Allocation 2,000 4,900 4,900 6,000 0 0 0 0 634210 Info Tech Automation Allocation 32,600 29,900 29,900 36,800 0 0 0 0 634212 IT Microsoft Office Allocation 0 0 0 1,400 0 0 0 0 634970 Indirect Cost Reimbursement 61,000 54,300 54,300 72,600 0 0 0 0 634980 Interdept Payment For Sery 0 1 1 0 0 0 0 0 634999 Other Contractual Services 137,835 177,699 179,972 146,600 0 0 0 0 639964 Storage Contractor 381 800 800 800 0 0 0 0 640200 Mileage Reimbursement 4,109 9,000 9,000 10,000 0 0 0 0 Regular 640300 Out Of County Travel Prof Devel 6,384 25,000 25,000 25,000 0 0 0 0 640410 Motor Pool Rental Charge 0 200 200 0 0 0 0 0 641230 Telephone Access Charges 2,842 2,800 2,800 3,000 0 0 0 0 641700 Cellular Telephone 15,986 4,800 4,800 14,000 0 0 0 0 641900 Telephone Sys Support 1,368 2,300 2,300 2,500 0 0 0 0 Allocation 641950 Postage Freight And Ups 5,559 14,400 14,400 15,900 0 0 0 0 643100 Electricity 4,191 6,400 6,400 7,000 0 0 0 0 644100 Rent Buildings 54,958 58,400 58,400 64,600 0 0 0 0 644650 Lease Purchase Equipment 4,268 0 0 0 0 0 0 0 645100 Insurance General 5,800 6,300 6,300 5,700 0 0 0 0 645260 Auto Insurance 500 600 600 500 0 0 0 0 646180 Building R And M Isf Billings 655 0 0 0 0 0 0 0 646430 Fleet Maint Isf Labor And 533 100 100 0 0 0 0 0 Overhead 646445 Fleet Non Maint ISF Parts and 5,397 3,400 3,400 5,300 0 0 0 0 Sublet 648170 Marketing And Promotional 10,674 14,000 14,000 16,000 0 0 0 0 648174 Registration Fees 20,025 0 0 0 0 0 0 0 649000 Sales Tax Expense 65 0 0 0 0 0 0 0 649100 Legal Advertising 0 500 500 500 0 0 0 0 GovMax V5 1 6/13/2016 1:58:58PM-ET June 27,2016 New Business 7-a 12 of 18 Expenditure Line Item Budget Report grouped by Account Major, Business Unit Collier County Government Fiscal Year 2017 Account FY 2015 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Code Account Description Actual Adopted Amended Budget Budget Budget Budget Budget 60 Operating Expense 0704 Tourist Development Council(TDC)Division 1 101540-194 Tdc Advertisements&Promotions Cat B 651110 Office Supplies General 10,320 10,400 10,400 10,400 0 0 0 0 651210 Copying Charges 0 4,000 4,000 4,000 0 0 0 0 651930 Minor Office Furniture 2,838 10,000 10,000 0 0 0 0 0 651950 Minor Data Processing 1,428 0 0 2,000 0 0 0 0 Equipment 652490 Fuel and Lubricants ISF Billings 1,262 2,900 2,900 1,600 0 0 0 0 652920 Computer Software 2,340 10,000 10,000 0 0 0 0 0 652990 Other Operating Supplies 70 0 0 0 0 0 0 0 654110 Books Publ&Subscriptions 1,942 3,700 3,700 2,200 0 0 0 0 654210 Dues And Memberships 26,014 23,500 23,500 45,500 0 0 0 0 654360 Other Training Ed Exp 0 0 0 5,000 0 0 0 0 101540-194 Tdc Advertisements& 426,709 484,100 486,373 508,700 0 0 0 0 101541-193 Tdc Special Events Category C 634970 Indirect Cost Reimbursement 1,400 700 700 1,800 0 0 0 0 101541-193 Tdc Special Events 1,400 700 700 1,800 0 0 0 0 101542-196 Tdc Adv And Prom B Disaster 634970 Indirect Cost Reimbursement 2,600 100 100 300 0 0 0 0 101542-196 Tdc Adv And Prom B 2,600 100 100 300 0 0 0 0 101543-184 Tdc Tourism Promotion(additional 1%) 634211 IT Billing Hours Allocation 0 300 300 400 0 0 0 0 634970 Indirect Cost Reimbursement 29,700 61,700 61,700 90,800 0 0 0 0 634980 Interdept Payment For Sery 7,200 100,000 100,000 100,000 0 0 0 0 634999 Other Contractual Services 1,445,212 2,226,500 2,811,777 2,124,300 0 0 0 0 639990 Other Contractual Service 0 0 0 200,000 0 0 0 0 640300 Out Of County Travel Prof Devel 114,554 210,100 210,100 257,000 0 0 0 0 645100 Insurance General 26,500 28,600 28,600 32,300 0 0 0 0 647110 Printing Binding Outside 2,405 5,300 5,300 8,900 0 0 0 0 . Vendors 648170 Marketing And Promotional 4,117,400 6,381,100 6,858,903 6,488,400 0 0 0 0 648174 Registration Fees 207,740 339,000 339,000 351,000 0 0 0 0 649000 Sales Tax Expense 100 0 0 0 0 0 0 0 652920 Computer Software 155 0 0 0 0 0 0 0 101543-184 Tdc Tourism Promotion 5,950,966 9,352,600 10,415,679 9,653,100 0 0 0 0 0704 Tourist Development Council 6,381,676 9,837,500 10,902,852 10,163,900 0 0 0 0 60 Operating Expense 6,381,676 9,837,500 10,902,852 10,163,900 0 0 0 0 70 Capital Outlay I 0704 Tourist Development Council(TDC)Division II 101540-194 Tdc Advertisements&Promotions Cat B 764900 Data Processing Equipment 1,990 4,000 4,000 10,000 0 0 0 0 101540-194 Tdc Advertisements& 1,990 4,000 4,000 10,000 0 0 0 0 0704 Tourist Development Council 1,990 4,000 4,000 10,000 0 0 0 0 70 Capital Outlay 1,990 4,000 4,000 10,000 0 0 0 0 80 Grants and Aids 1 0704 Tourist Development Council (TDC)Division 101541-193 Tdc Special Events Category C 882100 Remittances Private 56,667 40,000 40,000 425,000 0 0 0 0 Organizations GovMax V5 2 6/13/2016 1:58:58PM-ET June 27,2016 New Business 7-a 13 of 18 Expenditure Line Item Budget Report grouped by Account Major, Business Unit Collier County Government Fiscal Year 2017 Account FY 2015 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Code Account Description Actual Adopted Amended Budget Budget Budget Budget Budget 80 Grants and Aids I 0704 Tourist Development Council(TDC) Division II 101541-193 Tdc Special Events 56,667 40,000 40,000 425,000 0 0 0 0 0704 Tourist Development Council 56,667 40,000 40,000 425,000 0 0 0 0 80 Grants and Aids 56,667 40,000 40,000 425,000 0 0 0 0 91 Transfers Out 0704 Tourist Development Council(TDC) Division 929010-184 Transfer 911960 Transfer To 196 Tdc Eco 0 3,432,500 3,432,500 0 0 0 0 0 Disaster 929010-184 Transfer 0 3,432,500 3,432,500 0 0 0 0 0 929010-194 Transfer 911840 Transfer To 184 Tdc Promo 0 631,400 631,400 833.600 0 0 0 0 929010-194 Transfer 0 631,400 631,400 833,600 0 0 0 0 929010-196 Transfer 911840 Transfer To 184 Tdc Promo 0 12,000 12,000 12,000 0 0 0 0 929010-196 Transfer 0 12,000 12.000 12,000 0 0 0 0 0704 Tourist Development Council 0 4,075,900 4,075,900 845,600 0 0 0 0 91 Transfers Out 0 4,075,900 4,075,900 845,600 0 0 0 0 93 Transfers to Constitutional Officers I 0704 Tourist Development Council(TDC) Division II 959010-184 Transfers-Elected Officers 930700 Budget Transfers Tax Collector 148,745 137,600 137,600 155,000 0 0 0 0 959010-184 Transfers-Elected Officers 148,745 137,600 137,600 155,000 0 0 0 0 959010-193 Transfers-Elected Officers 930700 Budget Transfers Tax Collector 10,094 9,300 9,300 10,500 0 0 0 0 959010-193 Transfers-Elected Officers 10,094 9,300 9,300 10,500 0 0 0 0 959010-194 Transfers-Elected Officers 930700 Budget Transfers Tax Collector 49,233 45,500 45,500 52,000 0 0 0 0 959010-194 Transfers-Elected Officers 49,233 45,500 45,500 52,000 0 0 0 0 0704 Tourist Development Council 208,072 192,400 192,400 217,500 0 0 0 0 93 Transfers to Constitutional Officers 208,072 192,400 192,400 217,500 0 0 0 0 99 Reserves 0704 Tourist Development Council(TDC) Division i 919010-184 Reserves 991000 Reserve For Contingencies 0 109,300 0 98,000 0 0 0 0 991300 Restricted For Unfunded 0 400.000 0 6,600,300 0 0 0 0 Requests 919010-184 Reserves 0 509,300 0 6,698,300 0 0 0 0 919010-193 Reserves 991300 Restricted For Unfunded 0 1,772,200 1,772,200 2,082,400 0 0 0 0 Requests 919010-193 Reserves 0 1,772,200 1,772,200 2,082,400 0 0 0 0 919010-194 Reserves 992100 Reserve For Attrition-Salary 0 -16,700 -16,700 -17,400 0 0 0 0 Savings GovMax V5 3 6/13/2016 1:58:58PM-ET June 27, 2016 New Business 7-a 14 of 18 Expenditure Line Item Budget Report grouped by Account Major, Business Unit Collier County Government Fiscal Year 2017 Account FY 2015 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Code Account Description Actual Adopted Amended Budget Budget Budget Budget Budget 99 Reserves II 0704 Tourist Development Council (TDC) Division II 919010-194 Reserves 0 -16,700 -16,700 -17,400 0 0 0 0 919010-196 Reserves 991300 Restricted For Unfunded 0 1,500,000 1,500,000 263,900 0 0 0 0 Requests 991500 Reserve for Disaster Stimulus 0 0 0 500,000 0 0 0 0 Advertising 993000 Reserve For Capital Outlay 0 2,696,700 2,696,700 0 0 0 0 0 919010-196 Reserves 0 4,196,700 4,196,700 763,900 0 0 0 0 0704 Tourist Development Council 0 6,461,500 5,952,200 9,527,200 0 0 0 0 99 Reserves 0 6,461,500 5,952,200 9,527,200 0 0 0 0 Report Total 7,548,832 21,628,800 22,184,852 22,238,200 0 0 0 0 GovMax V5 4 6/13/2016 1:58:58PM-ET June 27, 2016 New Business 7-a 15 of 18 JL Code Expenditure Detail Item Budget grouped by Fund, Fund Center Collier County Government Fiscal Year 2017 Service FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Expenditure Detail Item Description Level Issue# Budget Budget Budget Budget Budget 184 TDC Tourism Promotion 101543-184 Tdc Tourism Promotion(additional 1%) 070404-10 Contracted Private Sector Marketing Services 101543-184 634999 Other Contractual Services Atilus-Search Engine Optimization 1 34,800 0 0 0 0 Category B Sports Marketing Grants(reimbursable grants 1 175,000 0 0 0 0 to sports organizers) Constant Contact 1 1,000 0 0 0 0 Dia Monde-Germany Representation 1 200,000 0 0 0 0 DMAI Empowermint Module 1 10,000 0 0 0 0 Latin America Representation 1 125,000 0 0 0 0 Lou Hammond&Associates-Public Relations Agency 1 175,000 0 0 0 0 Media Database,Monitoring&Evaluation 1 15,000 0 0 0 0 Miles Media Group-Visitor Guide Production 1 50,000 0 0 0 0 Miles Media Group-Website(Tourism,Film,Sports, 1 250,000 0 0 0 0 Blueway) Ommac-UK Representation 1 200,000 0 0 0 0 Paradise Advertising Agency Fee 1 500,000 0 0 0 0 Phase V 1 75,000 0 0 0 0 Research Data Services,Inc. 1 126,000 0 0 0 0 Smith Travel Research 1 7,500 0 0 0 0 TDC Category B Marketing Grants-Non Sports 1 125,000 0 0 0 0 United Arts Council Events Brochure and Gallery Guide 1 30,000 0 0 0 0 Video,Audio,Still Production 1 25,000 0 0 0 0 101543-184 634999 Other Contractual Services 2,124,300 0 0 0 0 101543-184 639990 Other Contractual Service Depot Baggage Car-Visitor Info Center Cony 1 200,000 0 0 0 0 101543-184 647110 Printing Binding Outside Vendors Outside Printing(Historical Guide,etc.) 1 7,500 0 0 0 0 Printing-PR(Invitations,Press Releases,PR Kits) 1 200 0 0 0 0 Printing-Sales/Marketing(Invitations,Flyers,Rack Cards) 1 1.000 0 0 0 0 101543-184 647110 Printing Binding Outside Vendors 8,700 0 0 0 0 070404-10 Contracted Private Sector Marketing Services 2,333,000 0 0 0 0 070404-15 Sports Event Venue Support 101543-184 634980 Interdept Payment For Sery Sports Event Venue Support 1 100,000 0 0 0 0 070404-15 Sports Event Venue Support 100,000 0 0 0 0 070404-20 Direct Sales(Show Registration &Travel) 101543-184 640300 Out Of County Travel Prof Devel Film Office Travel Professional Travel Expenses 1 17,000 0 0 0 0 Leisure Sales Travel Professional Expenses 1 40,000 0 0 0 0 PR Travel Expenses 1 35,000 0 0 0 0 Sports Marketing Travel Expenses 1 60,000 0 0 0 0 Travel for Director-Trade Shows,Other Out of Market 1 60,000 0 0 0 0 Travel 101543-184 640300 Out Of County Travel Prof Devel 212,000 0 0 0 0 101543-184 647110 Printing Binding Outside Vendors Printing-Film Commission(Trade Show Collateral 1 200 0 0 0 0 Materials) 101543-184 648174 Registration Fees Registration for Brazil Tradeshows 1 25,000 0 0 0 0 Registration for Europe Shows 1 30,000 0 0 0 0 Registration for Trade Shows-Group Sales 1 90,000 0 0 0 0 Registration for Trade Shows-Leisure Sales 1 60,000 0 0 0 0 Registration for Trade Shows-Sports Mktg. 1 33,000 0 0 0 0 Registration for UK Shows 1 50,000 0 0 0 0 Registration forMisc Intl Trade Shows 1 20,000 0 0 0 0 Registrations for Film Office 1 18,000 0 0 0 0 Registrations for Trade Shows-PR 1 25,000 0 0 0 0 GovMax V5 1 6/13/2016 1:45:56PM-ET June 27,2016 New Business 7-a 16 of 18 JL Code Expenditure Detail Item Budget grouped by Fund, Fund Center Collier County Government Fiscal Year 2017 Service FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Expenditure Detail Item Description Level Issue# Budget Budget Budget Budget Budget 184 TDC Tourism Promotion` 101543-184 Tdc Tourism Promotion(additional 1%1 070404-20 Direct Sales(Show Registration&Travel) 101543-184 648174 Registration Fees 351,000 0 0 0 0 070404-20 Direct Sales(Show Registration&Travel) 563,200 0 0 0 0 070404-30 Group Meeting Support 101543-184 640300 Out Of County Travel Prof Devel Group Sales Travel Professional Travel Expenses 1 45,000 0 0 0 0 101543-184 648170 Marketing And Promotional Group Meeting Support-FY 17 RFP Enhancement 1 150,000 0 0 0 0 Group Meeting Contingency FY18 1 150,000 0 0 0 0 Sales Dept.Planner Site Visit Support 1 6,000 0 0 0 0 Sponsorships of Meetings/Events-Group 1 75,000 0 0 0 0 101543-184 648170 Marketing And Promotional 381,000 0 0 0 0 070404-30 Group Meeting Support 426,000 0 0 0 0 070404-40 Destination Marketing.Promotion &Sponsorships 101543-184 634211 IT Billing Hours Allocation Dedicated Shares 102.37GB 1 400 0 0 0 0 101543-184 648170 Marketing And Promotional Air Service Marketing 1 300,000 0 0 0 0 Brochure Distribution(Domestic/Int'I Trade Shows) 1 8,000 0 0 0 0 Coop Brazil Promotions 1 50,000 0 0 0 0 Coop European Promotions 1 75,000 0 0 0 0 Coop UK Promotions 1 75,000 0 0 0 0 Film Commission Ads 1 1,500 0 0 0 0 Freelance Art and Video Translations 1 8,000 0 0 0 0 Heritage Marketing 1 100,000 0 0 0 0 Paid Advertising&Production-Contracted Ad Agency 1 5,000,000 0 0 0 0 PR Award Submission Fees 1 1,000 0 0 0 0 PR Fam Support 1 40,000 0 0 0 0 PR Press and Event Sponsorships 1 15,000 0 0 0 0 PR Social Media Boosts 1 10,000 0 0 0 0 Promo Items-Sports 1 20,000 0 0 0 0 Promo Items PR 1 3,000 0 0 0 0 Promotional Items-Film Office 1 300 0 0 0 0 Promotional Items-Sales Dept. 1 10,000 0 0 0 0 Sales Fam Trip Support-Group 1 16,000 0 0 0 0 Sales Fam Trip Support-Leisure 1 24,000 0 0 0 0 Sales Missions-Group and Leisure 1 40,000 0 0 0 0 Sponsorships of Meetings/Events-Leisure 1 10,000 0 0 0 0 Sport Bid Fees 1 20,000 0 0 0 0 Sports Dept.-Event Operating Labor Assistance 1 71,600 0 0 0 0 Sports Dept.-Major Event Operations Expenses 1 155,000 0 0 0 0 Sports Dept.Site Visits 1 20,000 0 0 0 0 Sports Dept.Sponsorships 1 30,000 0 0 0 0 Sports Event Signage-Booth Decor,Mktg.Banners 1 4,000 0 0 0 0 101543-184 648170 Marketing And Promotional 6.107,400 0 0 0 0 070404-40 Destination Marketing,Promotion&Sponsorships 6,107,800 0 0 0 0 070404-50 Insurance&Indirect Costs 101543-184 634970 Indirect Cost Reimbursement Indirect Cost Allocation 1 90,800 0 0 0 0 101543-184 645100 Insurance General Genral Ins per Risk Mgt 1 32,300 0 0 0 0 070404-50 Insurance&Indirect Costs 123,100 0 0 0 0 101543-184 Tdc Tourism Promotion(additional 1%) 9,653,100 0 0 0 0 GovMax V5 2 6/13/2016 1:45:56PM-ET June 27,2016 New Business 7-a 17 of 18 JL Code Expenditure Detail Item Budget grouped by Fund, Fund Center Collier County Government Fiscal Year 2017 Service FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Expenditure Detail Item Description Level Issue# Budget Budget Budget Budget Budget 184 TDC Tourism Promotion 919010-184 Reserves` 070404-90 Reserves&Transfers 919010-184 991000 Reserve For Contingencies Fund Reserves 1 98,000 0 0 0 0 919010-184 991300 Restricted For Unfunded Requests June FC Adjustnment 1 5,800,300 0 0 0 0 070404-90 Reserves&Transfers 5,898,300 0 0 0 0 070404-95 Sports Venue Support Future Reserve 919010-184 991300 Restricted For Unfunded Requests June Adjustment 1 800,000 0 0 0 0 070404-95 Sports Venue Support Future Reserve 800,000 0 0 0 0 919010-184 Reserves 6,698,300 0 0 0 0 959010-184 Transfers-Elected Officersi 070404-90 Reserves&Transfers 959010-184 930700 Budget Transfers Tax Collector Transfer to Tax Collector 1 155,000 0 0 0 0 070404-90 Reserves&Transfers 155,000 0 0 0 0 959010-184 Transfers-Elected Officers 155,000 0 0 0 0 184 TDC Tourism Promotion 16,506,400 0 0 0 0 GovMax V5 3 6/13/2016 1:45:56PM-ET June 27, 2016 New Business 7-a 18 of 18 Account Minor Fund Line Item Detail Proforma Collier County Government Fiscal Year 2017 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Adopted Actual Adopted Amended Forecast Current Expanded Budget %Change 196 TDC - Disaster Recovery` 610 Indirect Cost Reimburs Expenditures 101542-196 634970 Indirect Cost 2,600 100 100 100 300 0 300 200.00 Expenditures 2,600 100 100 100 300 0 300 200.00 9231 Trans to 184 TDC Promo Expenditures 929010-196 911840 Transfer To 184 0 12,000 12,000 12,000 12,000 0 12,000 0.00 Expenditures 0 12,000 12,000 12,000 12,000 0 12,000 0.00 993 Reserves for Capital Expenditures 919010-196 993000 Reserve For Capital 0 2,696,700 2,696,700 0 0 0 0 100.00 Expenditures 0 2,696,700 2,696,700 0 0 0 0 100.00 995 Restricted for Unfunded Requests Expenditures 919010-196 991300 Restricted For 0 1,500,000 1,500,000 0 263,900 0 263,900 -82.41 Expenditures 0 1,500,000 1,500,000 0 263,900 0 263,900 -82.41 995c Reserve for Disaster Stimulus Advertising Expenditures 919010-196 991500 Reserve for 0 0 0 0 500,000 0 500,000 0.00 Expenditures 0 0 0 0 500,000 0 500.000 0.00 361 Interest/Misc Revenues 989010-196 361170 Interest Sba 188 0 0 0 0 0 0 0.00 989010-196 361180 Investment Interest 5.409 12,000 12,000 12,000 12,000 0 12,000 0.00 Revenues 5,597 12,000 12,000 12,000 12,000 0 12.000 0.00 438f Trans fm 184 TDC Promo Revenues 929010-196 481184 Trans fm 184 TDC 0 3,432,500 3,432,500 0 0 0 0 100.00 Revenues 0 3,432,500 3,432,500 0 0 0 0 100.00 498 Carry Forward Revenues 919010-196 489200 Carryforward 767,600 765,000 765,000 765,000 764,900 0 764,900 -0.01 Revenues 767,600 765,000 765,000 765,000 764,900 0 764,900 -0.01 499 Less 5% Required By Law Revenues 919010-196 489900 Less 5%Required 0 -700 -700 0 -700 0 -700 0.00 Revenues 0 -700 -700 0 -700 0 -700 0.00 Fund Total Expenditure: 2,600 4,208,800 4,208,800 12,100 776,200 0 776,200 -81.56 Fund Total Revenue: 773,197 4,208,800 4,208,800 777,000 776,200 0 776,200 -81.56 Fund Balance: 770,597 0 0 764,900 0 0 0 0.00 GovMax V5 5 6114/2016 June 27,2016 New Business 7-b 1 of 8 EXECUTIVE SUMMARY Presentation of the recommended FY 17 Museum Funds 198 and 314 budget. OBJECTIVE: To appropriately fund the Collier County Museum system so that it may carry out its mission: To preserve Collier County's non-renewable historical and archaeological resources and promote a fuller public knowledge and appreciation of our community's heritage and cultural development. CONSIDERATIONS: Collier County Museums are funded via a 9.607% appropriation of tourist taxes as authorized by the Tourist Tax Ordinance. The recommended Fund 198 (Operating) budget is $2,664,500 including transfers and reserves. Highlights include an expanded service request in the amount of $32,000 for an additional vehicle to allow staff travel between museum locations and $75,000 for job bank, contracted, or intergovernmental fee-based project management services. The latter is to assure smooth and timely delivery on the nearly $1.5 million in current and planned capital projects. Also included in the operating budget, though not explicitly delineated in the attached roll-up, is$150,000 for paid advertising and promotion. The recommended Fund 314 (Capital Projects) budget is $648,500 including transfers and reserves. Highlights include $70,000 for re-design of the Main Museum gardens, $100,000 for a children's interactive exhibit at the Naples Depot Museum, and $66,000 for facility improvements to facilitate the anticipated exhibit at the Marco Island Museum of the Key Marco Cat on loan from the Smithsonian Institution. FISCAL IMPACT: This budget fully appropriates authorized funding and maintains required and historical reserves. The budget is sufficient to properly maintain and operate the five Collier County Museums. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this item. RECOMMENDATION: That the Tourist Development Council recommends to the Board of County Commissioners adoption of the FY 17 Recommended Budget for County Museums. Prepared by: Amanda Townsend,Interim Director,Collier County Museums Attachment: FY 17 Recommended Budget for County Museums June 27,2016 New Business 7-b Collier County Government Fiscal Year 2017 Recom'd Budget Public Services Department Museum Division FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 981,430 1,121,300 1,121,900 1,198,800 - 1,198,800 6.9% Operating Expense 495,432 514,300 511,000 552,000 76,500 628,500 22.2% Indirect Cost Reimburs 219,800 244,900 244,900 217,800 - 217,800 (11.1%) Capital Outlay 59,770 2,000 2,000 4,200 30,500 34,700 1,635,0% Net Operating Budget 1,756,432 1,882,500 1,879,800 1,972,800 107,000 2,079,800 10.5% Trans to Tax Collector 40,711 40,400 42,000 42,500 - 42,500 5.2% Trans to 193 MC Museum - 140,700 140,700 - - - (100.0%) Trans to 314 Museum Cap 282,000 452,100 452,100 311,600 - 311,600 (31.1%) Reserves for Contingencies - 51,700 - 50,000 - 50,000 (3.3%) Reserves for Cash Flow - 200,000 - 200,000 - 200,000 0.0% Reserves for Attrition - (17,800) - (19,400) - (19,400) 9.0% Total Budget 2,079,143 2,749,600 2,514,600 2,557,500 107,000 2,664,500 (3.1%) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change TOG Category C County Museums- 1,756,432 1,882,500 1,879,800 1,972,800 107,000 2,079,800 10.5% Fund(198) Total Net Budget 1,756,432 1,882,500 1,879,800 1,972,800 107,000 2,079,800 10.5% Total Transfers and Reserves 322,711 867,100 634,800 584,700 - 584,700 (32.6%) Total Budget 2,079,143 2,749,600 2,514,600 2,557,500 107,000 2,664,500 (3.1%) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Tourist Devel Tax 2,035,549 1,883,500 2,077,900 2,119,500 - 2,119,500 12.5% Charges For Services 14,615 27,000 21,000 15,000 - 15,000 (44.4%) Miscellaneous Revenues 35,415 33,000 22,000 15,000 - 15,000 (54.5%) Interest/Misc 4,530 2,400 6,000 4,000 - 4,000 66.7% Trans frm Tax Collector 15,807 - - - - - na Trans fm 001 Gen Fund 140,700 200,000 - 200,000 - 200,000 0.0% Carry Forward 643,400 701,000 806,400 311,700 107,000 418,700 (40.3%) Less 5%Required By Law - (97,300) - (107,700) - (107,700) 10.7% Total Funding 2,890,016 2,749,600 2,933,300 2,557,500 107,000 2,664,500 (3.1%) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change TDC Category C County Museums- 14.00 15.00 15.00 15.00 - 15.00 0.0% Fund(198) Total FTE 14.00 15.00 15.00 15.00 - 15.00 0.0% Fiscal Year 2017 42 Public Services Department June 27, 2016 New Business 7-b Collier County Government Fiscal Year 2017 Recom'd Budget Public Services Department Museum Division TDC Category C County Museums -Fund (198) Mission Statement To preserve Collier County's non-renewable historical and archaeological resources and promote a fuller public knowledge and appreciation of our community's unique heritage and cultural development through the use of permanent and traveling exhibits,artifact,document and photographic collections,historic sites,visitor tours,historical research,school and educational programs,preservation and historic marker programs,community outreach,lectures,publications,and family-shared cultural events and activities. FY 2017 FY 2017 FY 2017 FY 2017 Program Summary Total FTE Budget Revenues Net Cost Museums&Historic Sites Administration/Overhead 2.00 754,296 754,296 Funding to administer and maintain the Museum's main facility, its historic sites,structures,markers and botanical gardens. To minimize loss and deterioration of the artifact and photographic collections,County documents, maps,records and other non-renewable historical, archeological and cultural resources. Collections,Exhibition&Information Services 3.00 224,590 224,590 Provide regular operating schedule for public visitation, resources for exhibit research,exhibit development,professional management and conservation of the collections,and maintain permanent exhibits to interpret the history and development of Collier County for both residents and visitors. Education&Community Services 3.00 195,214 195,214 Provides curriculum-based student programs,volunteer training,outreach activities and lectures to civic groups and organizations,special exhibitions,and family-centered learning experiences such as the Old Florida Festival,Archaeology Fair, Native Plant Exhibition,Tamiami Trail Commemoration, and Roberts Ranch Historical Re-enactment. Museum of the Everglades 2.00 218,300 218,300 Provide funding to maintain and operate a County Museum branch facility in Everglades City. The restored structure is a nationally recognized and registered historic landmark. Roberts Ranchllmmokalee Pioneer Museum 2.00 180,400 180,400 Provide funding to develop,maintain and operate a County Museum branch facility at the Roberts Ranch in Immokalee. The restored property is a nationally recognized and registered historic landmark. Naples Depot 2.00 235,600 235,600 Provide funding to develop,maintain and operate a County Museum branch facility at the Naples Depot. Marco Island Museum 1.00 164,400 164,400 Provide funding to develop,maintain and operate a County Museum branch facility on Marco Island. Reserves/Transfers - 584,700 584,700 Current Level of Service Budget 15.00 2,557,500 2,557,500 FY 2017 FY 2017 FY 2017 FY 2017 Program Enhancements Total FTE Budget Revenues Net Cost Museum Staff Transport Vehicle - 32,000 32,000 Fiscal Year 2017 43 Public Services Department June 27, 2016 New Business 7-b Collier County Government Fiscal Year 2017 Recom'd Budget Public Services Department Museum Division TDC Category C County Museums -Fund (198) FY 2017 FY 2017 FY 2017 FY 2017 Program Enhancements Total FTE Budget Revenues Net Cost Vehicle to be used for Museum educational and curatorial initiatives as well as volunteer training and coordination. Project Management Funding - 75,000 75,000 - Provide for Museum capital project delivery through contract,job bank or intergovernmental fee based project management funding. Expanded Services Budget - 107,000 107,000 - Total Recom'd Budget 15.00 2,664,500 2,664,500 - FY 2015 FY 2016 FY 2016 FY 2017 Program Performance Measures Actual Budget Forecast Budget #of Visitors 98,000 100,000 95,000 95,000 Volunteer Hours Contributed 6,875 7,400 5,000 5,000 FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Personal Services 981,430 1,121,300 1,121,900 1,198,800 - 1,198,800 6.9% Operating Expense 495,432 514,300 511,000 552,000 76,500 628,500 22.2% Indirect Cost Reimburs 219,800 244,900 244,900 217,800 - 217,800 (11.1%) Capital Outlay 59,770 2,000 2,000 4,200 30,500 34,700 1,635.0% Net Operating Budget 1,756,432 1,882,500 1,879,800 1,972,800 107,000 2,079,800 10.5% Trans to Tax Collector 40,711 40,400 42,000 42,500 42,500 5.2% Trans to 193 TDC Museum - 140,700 140,700 - - - (100.0%) Trans to 314 Museum Cap 282,000 452,100 452,100 311,600 - 311,600 (31.1%) Reserves for Contingencies - 51,700 - 50,000 - 50,000 (3.3%) Reserves for Cash Flow - 200,000 - 200,000 - 200,000 0.0% Reserves for Attrition - (17,800) - (19,400) - (19,400) 9.0% Total Budget 2,079,143 2,749,600 2,514,600 2,557,500 107,000 2,664,500 (3.1%) Total FTE 14.00 15.00 15.00 15.00 - 15.00 0.0% FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Tourist Devel Tax 2,035,549 1,883,500 2,077,900 2,119,500 - 2,119,500 12.5% Charges For Services 14,615 27,000 21,000 15,000 - 15,000 (44.4%) Miscellaneous Revenues 35,415 33,000 22,000 15,000 - 15,000 (54.5%) Interest/Misc 4,530 2,400 6,000 4,000 - 4,000 66.7% Trans frm Tax Collector 15,807 - - - - - na Trans fm 001 Gen Fund 140,700 200,000 - 200,000 - 200,000 0.0% Carry Forward 643,400 701,000 806,400 311,700 107,000 418,700 (40.3%) Less 5%Required By Law - (97,300) - (107,700) - (107,700) 10.7% Total Funding 2,890,016 2,749,600 2,933,300 2,557,500 107,000 2,664,500 (3.1%) Notes: On April 23,2013,the Board authorized amendments to the Tourist Tax Ordinance that reduced the distribution of Tourist Taxes to I County Museums from 11.0%to 9.607%. Effective with the FY14 budget the Board approved two further steps designed to mitigate any reduction in Museum funding. The first is to direct staff to develop a plan to generate revenue to support the museum through fundraising,grants and aids,admission fees or other means. The second is to provide a backstop of General Fund dollars to be held Fiscal Year 2017 44 Public Services Department June 27, 2016 New Business 7-b Collier County Government Fiscal Year 2017 Recom'd Budget Public Services Department Museum Division TDC Category C County Museums -Fund (198) in reserve in the event of shortfalls in fundraising. Forecast FY 2016: Personal services and operating expense forecasts are in line with budget. Tourism Development Tax Revenues are forecast 4.1%above FY15 collections reflecting the current TDC tax collection trend.The forecast for other revenue includes,$22,000 for contributions, $15,000 for museum facility rentals,and$6,000 in adult guided tours. The forecast transfer to 193 TDC Museum is for reimbursement to TDC Non-County Museums Fund(193)for 2009 donations to the Freedom Memorial that were made from that fund and have subsequently been deemed unallowable.The appropriate TDC source for the donation is County Museum Fund(198). Current FY 2017: The personal services and operating expense budgets are in compliance with budget guidance. Transfer to Museum Capital Fund (314)is established at$311,600. Contingency Reserve level is consistent with the prior year. Cash flow reserves,supported by a contingent transfer from General Fund(001), remain at the prior year level. Revenues: TDC revenue is budgeted at 2%above the anticipated FY16 revenue forecast. Operating revenue is budgeted somewhat lower reflecting recent experience with revenue producing alternatives. A$200,000 transfer from the General Fund is provided as a contingency source of funding in the event of revenue shortfalls. Fiscal Year 2017 45 Public Services Department June 27,2016 New Business 7-b Collier County Government Fiscal Year 2017 Recom'd Budget Public Services Capital Museum Division Capital Museum Capital Projects Fund (314) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 59,521 180,000 330,900 243,500 - 243,500 35.3% Capital Outlay 180,377 340,000 515,400 266,000 - 266,000 (21.8%) Net Operating Budget 239,899 520,000 846,300 509,500 - 509,500 (2.0%) Reserves for Contingencies - - - 50,900 - 50,900 na Reserves forCapital - 132,100 - 88,100 - 88,100 (33.3%) Total Budget 239,899 652,100 846,300 648,500 - 648,500 (0.6%) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change InterestiMisc 841 - 2,000 2,000 - 2,000 na Trans fm 001 Gen Fund 250,000 200,000 200,000 200,000 - 200,000 0.0% Trans fm 198 Museum Fd 282,000 452,100 452,100 311,600 - 311,600 (31,1%) Carry Forward 34,200 - 327,200 135,000 - 135,000 na Less 5%Required By Law (100) - (100) na Total Funding 567,041 652,100 981,300 648,500 - 648,500 (0.6%) FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 CIP Category I Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget Museum CC Exhibit Repair and Development - 17,983 18,000 - - - - - CC Gen Repair 11,000 11,000 11,000 60,000 - - - - CC Hurricane Protection - 6,500 6,500 - - - - - CC Landscape-Gardens - - 0 70,000 - .. - - Ev Gallery Space Master Plan 20,000 20,000 20,000 - - - - - Ev General Repairs&Painting 20,000 67,230 67,200 - - - - - Gen Repairs and Maint by Fac Mgt .. - 0 203,500 - - - - Im Pathways,Gates,Lighting 42,000 51,000 51,000 - - - ., - Im Permanent Exhibits - 40,000 40,000 - - - - Im Quonset Hut Storage 30,000 30,000 30,000 - - - - - MI Modern Exhibit Gallery,Phase 1 - 33,500 33,500 - - - - - MI Pioneer Exhibit 300,000 300,000 300,000 - - - - - Museum Lighting - - 0 50,000 - - - - ND Childrens Interative Exh - - 0 100,000 - - - - ND General Repairs&Improvements 37,000 67,059 67,100 - - - - - ND Railroad Club Car Restoration - 142,000 142,000 26,000 - - - - ND Signs&Exhibits 60,000 60,000 60,000 - - - - - X-fers/Reserves-Fund 314 132,100 132,100 0 139,000 - - - - Museum 652,100 978,372 846,300 648,500 - - - - Program Total Project Budget 652,100 978,372 846,300 648,500 - - - - Fiscal Year 2017 Capital- 24 Public Services Capital June 27, 2016 New Business 7-b Collier County Government Fiscal Year 2017 Recom'd Budget Public Services Capital Museum Division Capital FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change Operating Expense 59,521 180,000 330,900 243,500 - 243,500 35.3% Capital Outlay 180,377 340,000 515,400 266,000 - 266,000 (21.8%) Net Operating Budget 239,899 520,000 846,300 509,500 - 509,500 (2.0%) Reserves for Contingencies - - - 50,900 - 50,900 na Reserves for Capital - 132,100 - 88,100 - 88,100 (33.3%) Total Budget 239,899 652,100 846,300 648,500 - 648,500 (0.6%) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change Museum Capital Projects Fund(314) 239,899 520,000 846,300 509,500 - 509,500 (2.0%) Total Net Budget 239,899 520,000 846,300 509,500 - 509,500 (2.0%) Total Transfers and Reserves - 132,100 - 139,000 - 139,000 5.2% Total Budget 239,899 652,100 846,300 648,500 - 648,500 (0.6%) FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017 Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change Interest/Misc 841 - 2,000 2,000 - 2,000 na Trans fm 001 Gen Fund 250,000 200,000 200,000 200,000 - 200,000 0.0% Trans fm 198 Museum Fd 282,000 452,100 452,100 311,600 - 311,600 (31.1%) Carry Forward 34,200 - 327,200 135,000 - 135,000 na Less 5%Required By Law - - - (100) - (100) na Total Funding 567,041 652,100 981,300 648,500 - 648,500 (0.6%) FY 2016 FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 CIP Category I Project Title Adopted Amended Forecasted Budget Budget Budget Budget Budget Museum CC Exhibit Repair and Development17,983 18,000 - - - - - CC Gen Repair 11,000 11,000 11,000 60,000 - - - - CC Hurricane Protection - 6,500 6,500 - - - - - CC Landscape-Gardens _ - - 70,000 - - - - Ev Gallery Space Master Plan 20,000 20,000 20,000 - - - - - l Ev General Repairs&Painting 20,000 67,230 67,200 - - - - - Gen Repairs and Maint by Fac Mgt _ - - 203,500 - - - - Im Pathways,Gates,Lighting 42,000 51,000 51,000 - - - - - Im Permanent Exhibits - 40,000 40,000 - - - - - Im Quonset Hut Storage 30,000 30,000 30,000 - - - - - MI Modern Exhibit Gallery,Phase 1 - 33,500 33,500 - - - - - MI Pioneer Exhibit 300,000 300,000 300,000 - - - - - Museum Lighting - - - 50,000 - - - ND Childrens Interative Exh _ - - 100,000 - - - - ND General Repairs&Improvements 37,000 67,059 67,100 - - - - - ND Railroad Club Car Restoration - 142,000 142,000 26,000 - - - - ND Signs&Exhibits 60,000 60,000 60,000 - - - - - X-ferslReserves-Fund 314 132,100 132,100 - 139,000 - - - - Museum 652,100 978,372 846,300 648,500 - - - - Department Total Project Budget 652,100 978,372 846,300 648,500 - - - - Fiscal Year 2017 Capital- 23 Public Services Capital I June 27, 2016 New Business 7-b Collier County Government Fiscal Year 2017 thru 2021 Capital Improvement Program -Project Descriptions by CIP Category FY 2017 Project# Project Title/Description Recom'd Museum 50510 CC Gen Repair 60,000 Collier County Museum. Redesign the Huntoon Gallery. M314_1 CC Landscape-Gardens 70,000 Collier County Museum. Redesign Gardens. M314_2 Gen Repairs and Maint by Fac Mgt 203,500 The Facilities Management Division will assist in repairs, replace, renovate various museum buildings as follows: $ 13,500 Pressure wash,patch, seal and repaint Naples Depot building. $124,000 Repair,mill and fill the Naples Depot parking lot. $ 51,000 Install security system for various exhibits at the Marco Island Museum $ 15,000 Install a back-up generator at the Marco Island Museum 80196 Museum Lighting 50,000 Systematically replace and upgrade exhibit case and gallery lighting at all Museum facilities with solid state LED technology for enhanced presentation,improved artifact conservation,and greater efficiency and economy(6 to 8 year bulb life). This is a multi-year project. The Marco Island Museum and the traveling exhibit gallery will be upgraded in FY 17. M314_3 ND Chitdrens Interative Exh 100,000 Naples Depot Museum. Construct a children's interactive exhibit. 50502 ND Railroad Club Car Restoration 26,000 Naples Depot Museum.Historic restoration and repair of the railroad caboose. 99314 X-fersiReserves-Fund 314 139,000 Reserve for future capital projects for the Museum Capital Fund 314 is recorded in this project. Total Museum 648,500 Fiscal Year 2017 Capital-29 CIP Summary Reports June 27,2016 New Business 7-c EXECUTIVE SUMMARY 1 of 81 Recommendation to award ITB 16-6645 "Production of Tourism Guide" to Florida Homes Magazine, LLC d/b/a Fuse Media ("Fuse Media") and printing of the Tourism Guide to Customer First Inc. of Naples d/b/a Presstige Printing ("Presstige Printing") and make a finding that this action promotes tourism. OBJECTIVE: Recommendation of staff selection of vendor to produce our annual Visitor Guide. CONSIDERATIONS: Annually the Tourism Department produces a printed and digital Visitor Guide for the destination. At the conclusion of each contract term,Collier County requires a competitive bidding process. The Collier County Procurement Division developed ITB 16-6645- Production of Tourism Guide. The ITB was publicly advertised on May 10, 2016. E-mail notices were sent to 639 firms with 35 firms requesting full solicitation packages. Three bid responses were received by the due date of May 27, 2016. Two bids were for the full production and printing of the guide, and one bid was for the printing only of the guide.The recap of the bids is attached. Staff recommends award of the production of the Tourism Guide to the responsive,qualified bidder, Fuse Media, Sarasota,Florida,and the printing of the Tourism Guide to Presstige Printing,Naples,Florida. The results of the bid response from Fuse Media are as follows: Turn Key printed Visitor Guide including, data collection, ad sales, $52,700 design,composition, set-up,production and proofing Cost for digital version of guide for website posting $1,000 Total Production Cost $53,700 Ad Revenue($119,000)shared with County(70%of total ad sales) ($83,300) Net Cost to County ($29,600) Ad Revenue retained by vendor for sales expenses(30%of ad sales) $35,700 Total Cost to County including vendor retained ad revenue $6,100 The result of the bid response for the printing from Presstige Printing is as follows: Presstige Printing $45,393 FISCAL IMPACT: The net production cost with Fuse Media for the 2017 Guide is projected to be a credit to the County of$29,600 based on advertising revenue of$119,000 and 70% credited to the total production cost. The printing cost with Presstige Printing is projected to be $45,393. Total gross cost for Production and Printing of the 2017 Visitor Guide is $99,093 or $0.991 per copy and the net cost is $15,793. The net cost history to produce the annual Visitor Guide has ranged between $25,000 and $42,124 over the past five years. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality,and requires majority vote for Board approval.—SRT RECOMMENDATION: Recommendation to award ITB 16-6645 "Production of Tourism Guide"to Fuse Media and printing of the Tourism Guide to Presstige Printing and make a finding that this action promotes tourism. Prepared by: Jack Wert,Tourism Director Attachments: Bid Tabulation;Bid Solicitation;Fuse Proposal,Presstige Proposal,Agreements (D U W O ~ '..- CN N u, O N N.:. O N N C O N C C C m N z az C 4•40 0 .0;. '.. O -0M Q. a1 O Z Z m Z 0 >- >- >- >- Cl) >- Cl) >- OA z � Z Hcl- a) L a °i 2 L o 0 0 0 � O v, v, v, N v, o a N N N 0 111 '411, ,!} Z ? >- M O C! LD In al a) 4 lD ;> r* l0 O 2 — ,vin, �..., ON M N O La\ N O n O Q N a) O o 0 o a; 0 v, v, O v, v, v, v, v, 2 0 0 w 0 o 1, Cl) a) Cl) Cl) a, Cl) a) M Lcu ' .n am - >_ >- z >- � >_ > r O 1 3 � 00 N t La 1`:' Z U- t!} �. , {f} .t1}, .,^ c c -; Q N i3' C C C O C > ro = a) +, 4A U dA co O a) .O a-+ -O CU teN z , v) vi a+ '47, Y Q C C Q- � v n 0 C. o '13 a+ C _cO O C IP CU v, O OC c %;,, a) co tv U Q of E n" bA O a) dA a O 4) Q Cl) f� C -O ti +_• C O t-) 0 = c v Ol z 5- a) a) > i y a. • •'" 0 0 +, ++ Q OC Q Z +, N M r tf1 lD 00 O co ro c moo C C< '0,' C C C C C C U as 0 O O •c O 0 . " Cl) Cl) Cl) Cl) v a) 0 ._ .. \ � .L 0 Sr) CA - t t t t -C C 0 > Cl) v aJ .— U U U U U 0 , C �O > c-I 0 C 0 t : rEs z 4 ate' ate+ ate+ ate+ > J Q +_+ a Q -v). a` 1.44 C < < < < < < o w 0 June 27,2016 New Business 7-c 3 of 81 Caber County Administrative Services Department Procurement Services Division INVITATION TO BID Date: From: Adam Northrup, Procurement Strategist (239) 252-6098 (Telephone) (239) 252-6302 (FAX) Adamnorthrup@colliergov.net (Email) To: Prospective Vendors Subject: Solicitation: 16-6645—Production of Tourism Guides As requested by the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB), the Collier County Board of County Commissioners Purchasing Department has issued this ITB for the purpose of obtaining fair and competitive responses. Please refer to the Public Notice included in this document for the opening date and time and any applicable pre-ITB conference. All questions regarding this ITB must be submitted online on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. We look forward to your participation in Collier County's competitive procurement process. cc: Jack Wert Procurement Services Dr,sion•3327 Tatman Trail East•Naples,Florida 34112-490i•239252E407•www.colliergov.netJprocurementservices June 27,2016 New Business 7-c 4 of 81 Invitation to Bid Index Public Notice 3 Exhibit I: Scope of Work, Specifications and Response Format 4 Exhibit II: General Bid Instructions 9 Exhibit III: Standard Purchase Order Terms and Conditions 15 Exhibit IV: Additional ITB Terms and Conditions 18 Attachment 1: Vendor Submittal -Vendor's Non-Response Statement 24 Attachment 2: Vendor's Check List 25 Attachment 3: Vendor Submittal - Bid Response Form 26 Attachment 4: Vendor Submittal—Local Vendor Preference Affidavit 28 Attachment 5: Vendor Submittal—Immigration Affidavit 29 Attachment 6: Vendor Substitute W—9 30 Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 31 June 27,2016 New Business 7-c 5 of 81 Colt-ter County Administrative Services Department Procurement Services Division Public Notice Sealed bid responses for Solicitation 16-6645, will be received electronically only at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112 until 3:00PM, Collier County local time on Date. Solicitation responses received after the stated time and date will not be accepted. Solicitation 16-6645—Tourism Guides A mandatory or non-mandatory (or remove completely if not having a meeting) pre-bid conference will be held on Date, commencing promptly at Time AM or PM and held at Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. All prospective bidders must attend this conference in order to submit a bid response or be considered for an award. All questions regarding this ITB must be submitted online on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. All solicitation responses must be made on the official ITB response form included and only available for download from the Collier County Purchasing Department Online Bidding System website noted herein. ITB Documents obtained from sources other than Collier County Purchasing may not be accurate or current. Collier County encourages vendors to utilize recycled paper on all manual bid response submittals. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /s/Joanne Markiewicz Director, Procurement Services Division Publicly posted on the Collier County Purchasing Department website: www.colliergov.net/purchasinq and in the lobby of the Purchasing Building on Date. June 27,2016 New Business 7-c 6 of 81 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Tourism Division operating as the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB) (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB")with the intent of obtaining bids from interested and qualified firms in accordance with the terms, conditions and specifications stated or attached. The Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Brief Description of Purchase Create, produce, print and deliver a turnkey destination visitor guide in both print and digital formats.. Historically, County departments have spent approximately $35,000 annually for this guide. Background The Naples, Marco Island, Everglades Convention &Visitors Bureau (CVB) is the official destination marketing organization for Collier County. The County covers a large geographic area and has a diversified tourism product. There is currently a Visitor Guide for the entire destination and the County is desirous of continuing with a consolidated approach. This publication will be used as a fulfillment piece for the combined tourism marketing effort of the overall destination. The quality and content of the fulfillment piece must accurately reflect the destination brand and provide compelling reasons for consumers to visit the Collier County area. Detailed Scope of Work The CVB is requesting responses from interested and qualified firms to provide turn-key production of the official destination visitor guide for Collier County, including all ad sales, creative, production and set up, printing of the guide and production and posting of a digital version of the guide to the tourism website. The firm must demonstrate: 1. At least five (5) years of successful experience in providing a "turn-key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, feature writing, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. 2. The proposer should supply a suggested rate card for the ad sales phase and indicate if agency discounts and prepay options would be offered. Publisher should also explain their procedures for creating a marketing and sales plan to include all tourism related businesses in Collier County that might have an interest in advertising in the print and digital guide. As a part of the resultant agreement, the successful publishing firm is expected to provide: 1. A complete "turn-key" delivery for both a print and digital format for Internet media including, but not limited to: advertising sales and management, design, photography, editorial research June 27, 2016 New Business 7-c 7 of 81 writing and composition, set-up, proofing, printing and delivery. 2. Advertisements and ad revenue with no additional cost to the County. Additionally: • The advertising to editorial ratio should not exceed 40% of the book. • Only accommodations, attractions, restaurants, shopping venues and other tourism related businesses with a presence in Collier County are eligible to advertise in the publication. • Publisher will be responsible for all ad sales and collections. • Ad revenue should be shared with the County either as a percentage of gross sales or as an offset to the total production cost of the guide. 3. Editorial contents shall include, but not be limited to: • Area overview with highlights for each city and visitor area in the County • Accommodations listings for hotels, vacation rentals and campgrounds • Restaurant listings, menu highlights, photos and special dining features • Attractions listings and editorial • Shopping listings and editorial • Sports venues and activities • Beaches and parks listings and editorial • Golf course listings and editorial • History and cultural activities • Eco tourism listings and editorial • Transportation options • Maps of area and region • Community services information • Suggested itineraries and related editorial 4. Provide an annual destination visitor guide. 5. Print publication must be a maximum of 8" x 10-1/2". The County is open to suggestions on size and format. The book will be a minimum of 48 pages. The County reserves the right to quote other printers for the printing of the final paper copy guides 6. Print guide quantity is up to 100,000 copies and: • The CVB has a supply of photography, but the publisher should be prepared to provide photography that they have obtained full permission to use, or to shoot additional photography as needed. • Format both the print and Internet media ads for publishing consistency unless full page advertisers request their own design. • Cover: minimum 8 point, number 3. • Body: minimum 60 pound, number 3 text. • A map of the entire Collier County area with inset maps of each of the cities will be a part of the publication. The map will need to be keyed to listings of tourism related businesses and advertisers in the publication. • Proof out the publication as each section is completed and allow the Tourism staff and their advertising agency of record to review and approve all photography, content, listings and advertising that will appear in the product. The Tourism staff must approve all final pages before going to the printer and the County will hold the publisher responsible for providing a product that matches the proofs that were approved. • Four(4) color process with ultraviolet coating on covers one (1) and four(4). • The publication must be saddle stitched. • Pack printed guides in sturdy boxes clearly marked as to quantity and product. Individual June 27,2016 New Business 7-c 8 of 81 box weight not to exceed fifty (50) lbs. Delivery will be FOB Destination to at least two locations in Southwest Florida to be designated by the Tourism staff. 7. The successful firm must provide the tourism staff with weekly sales and revenue reports, and make available all sales call information for review by the tourism staff 8. The County shall retain ownership of all materials produced as a part of the print and digital publications. Award Criteria ITB award criteria is as follows: • All questions on the Bid document shall be answered as to price(s), time requirements, and required document submissions. • Award shall be based upon the responses to all questions on the Bid Response Page(s). • Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids/projects. • Prices will be read in public exactly as input on the electronic bid response form or written on the manually submitted Bid Response Page(s) at the time of the bid opening; however, should an error in calculations occur whenever unit pricing and price extensions are requested, the unit price shall prevail. Mathematical miscalculations may be corrected by the County to reflect the proper response. • The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to the award of the solicitation. • It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s). • For the purposes of determining the bidder with the lowest price for award purposes only the following methodology will be used: Section 1 —Category pricing Insert pricing and or percentages requested in lines 1-6. Line# Description Price "Turn-key"service including travel and out of pocket expenses, 1 advertisement sales and management,design, research,composition, set- up, and proofing. $ 2 Cost for printing, binding, packaging and distribution(100,000 copies). $ 3 Total cost for Internet media developing, uploading and coordination with CVB vendor. $ 4 Percent of Advertising Revenue kept by your company(line 4 and 5 should add up to 100%) $ Percent of Advertising Revenue shared with the CVB(line 4 and 5 should 5 add up to 100%) $ Based on XXX,XXX in advertising revenue, how much money would be 6 kept by your company? (xxx,xxx x XX% (from line 4)) $ Section 2—Total Cost to the County June 27,2016 New Business 7-c 9 of 81 Follow the directions in line 7 to determine the total cost to the County. The responsive bidder with the lowest line 7 price will be awarded the bid. Line# Description Price 7 Total Cost to the County(Add lines 1, 2, 3, and 6) Section 3—Responsiveness Provide at least five (5) years of successful experience in providing a "turn-key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. Provide a suggested rate card and include whether or not agency discounts and prepay options to be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. • Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to select a single awardee. • The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. Term of Contract The contract term, if an award(s) is/are made is intended to be for five (5) years. Requests for consideration of a price adjustment can only be made on the 2nd and 4th anniversary periods. Requests must be made, in writing to the Procurement Director, at least 14 days prior to the contract anniversary date. Price adjustments are dependent upon the consumer price index (CPI) over the previous twelve (12) months, budget availability and/or program manager approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Timetable Event Date Issue Solicitation Notice Date Last Date for Receipt of Written Questions Date, Time, Naples Local Time Mandatory or Non-mandatory pre-solicitation meeting(Include Date, Time, Naples if applicable) Local Time and Locations Addendum Issued Resulting from Written Questions or Pre- Date Proposal Conference (Include if applicable) Solicitation Deadline Date and Time Date, Time, Naples Local Time Anticipated Evaluation of Submittals Date Range Vendor Presentations if Required (Include if applicable) Date Range Anticipated Completion of Contract Negotiations (Include if Date Range applicable) Anticipated Board of County Commissioner's Contract Date Range June 27,2016 New Business 7-c 10 of 81 Approval Date Vendor Required Documents • Attachment 2: Vendor's Check List • Attachment 3: Vendor Bid Response Form • Attachment 4: Local Vendor Preference • Attachment 5: Immigration Law Affidavit • Attachment 6: Vendor Substitute W-9 • Attachment 7: Insurance and Bonding Requirement June 27,2016 New Business 7-c 11 of 81 Exhibit II: General Bid Instructions 1. Purpose/Objective As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier County Board of County Commissioners Purchasing Department(hereinafter, the County) has issued this Invitation to Bid (hereinafter, the "ITB", or"Bid")with the sole purpose and intent of obtaining bid responses from interested and qualified firms in accordance with the terms, conditions, and specifications stated and/or attached herein/hereto. The successful vendor will hereinafter be referred to as the "Vendor" All bids must be submitted on the Bid form furnished by the County noted in Attachments 2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly signed. Vendor is responsible to read and follow the instructions very carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid submitted as being rejected as non-responsive. 2. Pricing Vendors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period of one hundred and eighty (180) calendar days from date of bid opening. After award by the Board of County Commissioners, prices may only be adjusted as outlined in Exhibit I: Term of Contract. 3. Alternate Bid Pricing In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted price will be the basis for the rejection of the submitted bid response. All bids responses received without pricing for all alternates as listed will be considered technically non-responsive and will not be considered for award. 4. Equal Product Manufacturer's name, brand name and/or model number are used in these specifications for the purpose of establishing minimum requirements of level of quality, standards of performance and/or design required, and is in no way intended to prohibit the bidding of other manufacturer's items of equal or similar material. An equal or similar product may be bid, provided that the product is found to be equal or similar in quality, standard of performance, design, etc. to the item specified. Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid as equal or similar. Equal product samples, if required for evaluation, and at no cost to the County, must be submitted with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless samples are delivered to specified address by bid due date. The County shall be sole judge of equality or similarity, and its decision shall be final in the best interest. June 27,2016 New Business 7-c 12 of 81 5. Discounts Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In no instance should payment terms less than fifteen (15) calendar days be offered. 6. Exceptions Vendors taking exception to any part or section of these specifications shall indicate such exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully comply with the specifications as written. The County, at its sole discretion, shall determine if the exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for rejection of bid proposal. 7. Addenda The County reserves the right to formally amend and/or clarify the requirements of the bid specifications where it deems necessary. Any such addendum/clarification shall be in writing and shall be distributed electronically to all parties who received the original bid specifications prior to the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through a notice of addendum or questions and answers to all vendors registered under the applicable commodity code(s) at the time when the original ITB was released, as well as those vendors who downloaded the ITB document. Additionally, all addendums are posted on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting a bid response, please make sure that you have read all, understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the rejection of your submittal. 8. Bid Submission All electronic bids shall be submitted online via the Collier County Purchasing Department Online Bidding System: www.colliergov.net/bid. Vendors who wish to receive copies of bids after the bid opening may view and download same from the Collier County Purchasing Department Internet bid site. 9. Questions If the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to this ITB only to the Collier County Purchasing Department Internet website:www.colliergov.net/bid. Questions will not be answered after the date noted on the ITB. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist identified in the Public Notice. 10. Protests June 27,2016 New Business 7-c 13 of 81 Any prospective vendor/ proposer who desires to protest any aspect(s)or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current purchasing ordinance and policies. 11. Rejection and Waiver The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to select the bid that best meets the requirements of the County. Vendors whose bids, past performance or current status do not reflect the capability, integrity or reliability to fully and in good faith perform the requirements denoted may be rejected as non- responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide all required information, documents or materials may be rejected as non-responsive. 12. Local Vendor Preference (LVP) The County is using the Competitive Sealed Quotation methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Purchasing Ordinance. Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their status as a local business.Any bidder who fails to submit sufficient documentation with their bid offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the contrary, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner. Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the price order of the bids received will be evaluated and determined. When a qualified and responsive, non-local business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local businesses is within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest bid offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the price(s), less one (1)dollar, offered by the overall lowest, qualified and responsive bidder. In June 27,2016 New Business 7-c 14 of 81 such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder are in fact qualified and responsive bidders. Next, the Purchasing Department shall determine if the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets the requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest non-local bidder does, award will be made to the bidder that meets the requirements of the reference state law. Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude said Bidder from being considered for local preference on this solicitation. A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one (1)year. The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 13. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security(DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bidder's/vendor's proposal may be deemed non-responsive. June 27,2016 New Business 7-c 15 of 81 Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.qov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s)to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 14. Lobbying All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied either individually or collectively about a project for which a firm has submitted a bid. Firms and their agents are not to contact members of the County Commission for such purposes as meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to final Board approval, no firm or its agent shall contact any other employee of Collier County with the exception of the Purchasing Department. 15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. General Information When it is deemed by the County that a bid cannot be awarded as originally intended, the County reserves the right to award this bid through an approach which is the best interest of the County. Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying as low bid, the County shall ask vendors to submit certification that they have a drug-free workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said certification; the County will give local vendor preference. 17. Bid Award Process Award of contract will be made by the Board of County Commissioners in public session. Award shall be made in a manner consistent with the County's Purchasing Policy. Award recommendations will be posted outside the offices of the Purchasing Department as well as on June 27,2016 New Business 7-c 16 of 81 the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the County Commission meetings. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2)calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. June 27,2016 New Business 7-c 17 of 81 Exhibit III: Standard Purchase Order Terms and Conditions 1. Offer delivery; provided that risk of loss prior to This offer is subject to cancellation by the actual receipt of the goods by the COUNTY COUNTY without notice if not accepted by nonetheless remain with VENDOR. VENDOR within fourteen (14)days of issuance. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise 2. Acceptance and Confirmation specifically stated in this Purchase Order. This Purchase Order (including all documents Unless otherwise provided in Purchase attached to or referenced therein) constitutes Order, no invoices shall be issued nor the entire agreement between the parties, unless payments made prior to delivery. Unless otherwise specifically noted by the COUNTY on freight and other charges are itemized, any the face of this Purchase Order. Each delivery of discount will be taken on the full amount of goods and/or services received by the COUNTY invoice. from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the terms and conditions contained in this Purchase same day via the same route must be Order. consolidated. Each shipping container must be consecutively numbered and marked to No additional terms may be added and Purchase show this Purchase Order number. The Order may not be changed except by written container and Purchase Order numbers must instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips is deemed to be on notice that the COUNTY must show Purchase Order number and objects to any additional or different terms and must be included on each package of less conditions contained in any acknowledgment, than container load (LCL) shipments and/or invoice or other communication from VENDOR, with each car load of equipment. The notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or payment for any delivery of goods and/or return any shipment or equipment at services, or any similar act by VENDOR. VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees 3. Inspection to declare to the carrier the value of any All goods and/or services delivered hereunder shipment made under this Purchase Order shall be received subject to the COUNTY'S and the full invoice value of such shipment. inspection and approval and payment therefore d) All invoices must contain the Purchase Order shall not constitute acceptance. All payments are number and any other specific information as subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts All defective or nonconforming goods will be of prompt payment will be computed from the returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of VENDOR'S expense. receipt of invoices, whichever is later. Payment will be made upon receipt of a To the extent that a purchase order requires a proper invoice and in compliance with series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as COUNTY prospectively reserves the right to the "Local Government Prompt Payment cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County Order if goods and/or services provided early in Commissioners Purchasing Policy. the term of the Purchase Order are non-conforming or otherwise rejected by the 5. Time Is Of the Essence COUNTY. Time for delivery of goods or performance of services under this Purchase Order is of the 4. Shipping and Invoices essence. Failure of VENDOR to meet delivery a) All goods are FOB destination and must be schedules or deliver within a reasonable time, as suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment, lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any the COUNTY at the time and place of expenses incurred in enforcing its rights. June 27,2016 New Business 7-c 18 of 81 VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the delivery of nonconforming goods and/or services COUNTY from any and all claims, including is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses, upon further compliance with all specifications. including but not limited to attorneys'fees, arising from, caused by or related to the injury or death 6. Changes of any person (including but not limited to The COUNTY may at any time and by written employees and agents of VENDOR in the notice make changes to drawings and performance of their duties or otherwise), or specifications, shipping instructions, quantities damage to property (including property of the and delivery schedules within the general scope COUNTY or other persons), which arise out of or of this Purchase Order. Should any such change are incident to the goods and/or services to be increase or decrease the cost of, or the time provided hereunder. required for performance of the Purchase Order, an equitable adjustment in the price and/or 11. Warranty of Non-Infringement delivery schedule will be negotiated by the VENDOR represents and warrants that all goods COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws; to give notice if the changes will decrease costs. b) do not infringe any patent, trademark, Any claims for adjustment by VENDOR must be copyright or trade secret; and c) do not constitute made within thirty (30) days from the date the unfair competition. change is ordered or within such additional period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the parties. COUNTY from and against any and all claims, including claims of negligence, costs and 7. Warranties expense, including but not limited to attorneys' VENDOR expressly warrants that the goods fees, which arise from any claim, suit or and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of will conform to the specifications, drawings, the goods and/or services provided under this samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S specified by the COUNTY, and will be of representations and warranties in section 11 (a). satisfactory material and quality production, free from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option, claim of any third party. These warranties shall procure for the COUNTY the right to continue survive inspection, acceptance, passage of title using the goods or services, or replace or modify and payment by the COUNTY. the goods or services so that they become non-infringing, (without any material degradation 8. Statutory Conformity in performance, quality, functionality or additional Goods and services provided pursuant to this cost to the COUNTY). Purchase Order, and their production and transportation shall conform to all applicable 12. Insurance Requirements laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide Health and Safety Act, the Federal commercial insurance of such type and with such Transportation Act and the Fair Labor Standards terms and limits as may be reasonably Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing face of the Purchase Order. and maintaining adequate insurance coverage is a material obligation of the VENDOR. All 9. Advertising insurance policies shall be executed through No VENDOR providing goods and services to the insurers authorized or eligible to write policies in COUNTY shall advertise the fact that it has the State of Florida. contracted with the COUNTY for goods and/or services, or appropriate or make use of the 13. Compliance with Laws COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order, property without the prior written consent of the VENDOR agrees that it will comply with all COUNTY'S Purchasing Department. federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, 10. Indemnification this shall include the American with Disabilities Act and all prohibitions against discrimination on June 27,2016 New Business 7-c 19 of 81 the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure without exception or stipulation shall be fully within 10 days of receipt of such notice. responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 19. General as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by regulations relating thereto, as either may be the laws of the State of Florida. The venue amended. Failure by the awarded firm(s) to for any action brought to specifically enforce comply with the laws referenced herein shall any of the terms and conditions of this constitute a breach of the award agreement and Purchase Order shall be the Twentieth the County shall have the discretion to Judicial Circuit in and for Collier County, unilaterally terminate said agreement Florida immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in be regarded by the COUNTY as a material and response to a breach of this Purchase Order substantial breach of the contract arising from by VENDOR shall not constitute a waiver of this Purchase Order. breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be 14. Force Majeure deemed a waiver of any subsequent default Neither the COUNTY nor VENDOR shall be by VENDOR. responsible for any delay or failure in c) All notices under this Purchase Order shall performance resulting from any cause beyond be sent to the respective addresses on the their control, including, but without limitation to face page by certified mail, return receipt war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by When VENDOR has knowledge of any actual or personal delivery and will be deemed potential force majeure or other conditions which effective upon receipt. Postage, delivery and will delay or threatens to delay timely other charges shall be paid by the sender. A performance of this Purchase Order, VENDOR party may change its address for notice by shall immediately give notice thereof, including all written notice complying with the relevant information with respects to what steps requirements of this section. VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any goods and/or services to the COUNTY. travel expenses that may be associated with this Purchase Order in accordance with 15. Assignment Florida Statute Chapter 112.061, Per Diem VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers, nor any money due or to become due without the employees and authorized persons. prior written consent of the COUNTY. Any e) In the event of any conflict between or assignment made without such consent shall be among the terms of any Contract Documents deemed void. related to this Purchase Order, the terms of the Contract Documents shall take 16. Taxes precedence over the terms of the Purchase Goods and services procured subject to this Order. To the extent any terms and /or Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate and use tax on real property, transient rental or overlap the Terms and Conditions of the property rented, tangible personal purchased or Contract Documents, the provisions of the rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most Chapter 212), and from federal excise tax. favorable to the County and/or provide the greatest protection to the County shall 17. Annual Appropriations govern. The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and June 27,2016 New Business 7-c 20 of 81 Exhibit IV: Additional ITB Terms and Conditions 1. Additional Items and/or Services During the contract term, Collier County reserves the right to add related items and/or services upon negotiation of a satisfactory price by the Project Manager and Vendor. 2. Conflict of Interest Vendor shall provide a list of any businesses and/or organizations to which the firm has any affiliation or obligations within the past five (5) years; whether paid or donated, which could be construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 3. Vendor Performance Evaluation Collier County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon completion/termination of agreement. 4. Deductions for Non-Performance The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not performed in accordance with requirements, including required timeframe. The County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies directly related to the Vendor's non-performance. 5. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 6. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. June 27,2016 New Business 7-c 21 of 81 7. Florida Wood Products The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and other forest products produced and manufactured in the State of Florida as long as the price, fitness and quality are equal. 8. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 9. Standards of Conduct The Vendor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Vendor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 10. Protection of Property The Vendor shall ensure that the service is performed in such manner as to not damage any property. In the event damage occurs to any property as a direct result of the Vendor or their Sub vendor in the performance of the required service, the Vendor shall repair/replace, to the County's satisfaction, damaged property at no additional cost to the County. If the damage caused by the Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will be deducted from the monies due the Vendor. The County's project manager shall coordinate with the Vendor/Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 11. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 12. Invoice and Payments The County's project manager reserves the right to establish any one, or a combination of, these industry practices for contracts or purchase orders: Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from the County to the contractor; and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. June 27, 2016 New Business 7-c 22 of 81 Time and Materials: the County agrees to pay the contractor for the amount of labor time spent by the contractor's employees and subcontractors to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the contractor's mark up). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subcontractor)timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.)for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of units received (no contractor inventory or cost verification required). Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerkcollierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: • Traditional —payment by check, wire transfer or other cash equivalent. • Standard —payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees)as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. June 27, 2016 New Business 7-c 23 of 81 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees)to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 13. Survivability Purchase Orders: The Consultant/Contractor/Vendor agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 16-6645 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Purchase Order. 14. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in Insurance and Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify"For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The "Certificate Holder" should read as follows: Collier County June 27,2016 New Business 7-c Board of County Commissioners 24 of 81 Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services Office (ISO)forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty(30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s)purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 15. Collier County Information Technology Requirements All vendor access will be done via VPN access only. All access must comply with current published County Manager Agency(CMA) policies. Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request from the Information Technology Department. All vendors will be required to adhere to IT policies for access to the County network. Vendors are required to notify the County in writing twenty-four(24) hours in advance as to when access to the network is planned. Included in this request must be a detailed work plan with actions that will be taken at the time of access. The County IT Department has developed a Technical Architecture Requirements Document that is required to be filled out and submitted with your bid response. This document can be found on the Collier County Purchasing Department website: www.colliergov.net/purchasinq. On the left hand side of the menu, click on CC Technical Requirements. If this document is not submitted with your bid response, your bid response may be deemed non-responsive. June 27, 2016 New Business 7-c 25 of 81 16. Debris Vendor shall be responsible for the removal and disposal of all debris from the site and the cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses; or upon the request of the County's representative, shall remove and dispose such debris and materials from the property. The Vendor shall leave all affected areas as they were prior to beginning work. 17. Direct Material Purchase The County reserves the right to require Vendor to assign some or all of its agreements with material suppliers directly to the County. Any such goods and/or materials purchased by the County pursuant to such an assignment of a material supply agreement shall be referred to as "County Furnished Materials" and the responsibilities of both the County and the Vendor relating to said materials shall be governed by the terms and conditions of this solicitation. Additionally, the County at its sole option may choose to purchase some or all of the goods and/or materials from other suppliers. In either instance the County may require the following information from the Vendor: • Required quantities of material. • Specifications relating to goods and/or materials required for job including brand and/or model number or type if applicable • Pricing and availability of goods and/or materials provided under Vendor's agreements with material suppliers 18. Grant Compliance The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the State of Florida, or any other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency. 19. Equipment Vendor shall have available and in good working condition, the necessary equipment to perform the required service. If required by the County, the Vendor shall supply a list of equipment and an hourly rate for each. Hourly rates will commence once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager. In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is needed, the Project Manager must be notified in advance for approval. The reimbursement of additional equipment expense shall be at cost and will commence once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager. The County reserves the right to request and obtain documentation of the Vendor's cost for time and material projects, and to withhold payments until documentation is provided. All County-purchased equipment must be new and of current manufacture in production at the time of bid opening, and carry industry standard warranties. At the time of delivery, at least two (2) complete shop repair manuals and parts lists must be furnished with each type of equipment. Vendor must service all equipment prior to delivery and/or acceptance by the County. The scope of these specifications is to ensure the delivery of a complete unit ready for operation. Omission of any essential detail from these specifications does not relieve the Vendor from furnishing a complete unit. June 27,2016 New Business 7-c 26 of 81 Colter County Administrative Services Department Procurement Services Division Attachment 1: Vendor Submittal -Vendor's Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department, 3327 Tamiami Trail East, Naples, Florida 34112. We are not responding to this ITB for the following reason(s): Solicitation: 16-6645—Production of Tourism Guides ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Firm's Complete Legal Name Address City, State, Zip Telephone Number FAX Number Signature/Title Type Name of Signature Date: June 27,2016 New Business 7-c 27 of 81 Colter County Administrative services Department Procurement Services Division Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashier's check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12. The mailing envelope must be addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: Solicitation: 16-6645—Production of Tourism Guides Opening Date: Date 13. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Company Name Signature &Title Date June 27,2016 New Business 7-c 28 of 81 colter county Administrative services Department Procurement Services Division Attachment 3: Vendor Submittal -Bid Response Form FROM: Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 16-6645— Production of Tourism Guides Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to provide the following: *** SEE FOLLOWING PAGES *** Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net_ Days ❑ Bid Response Form is electronic. Please input your prices online. Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen (15) days after being notified of an award. June 27,2016 New Business 7-c IN WITNESS WHEREOF, WE have hereunto subscribed our names on this dai :14t 81 , 20 in the County of , in the State of Firm's Complete Legal Name Address City, State, Zip Florida Certificate of Authority Document Number Federal Tax Identification Number CCR#or CAGE Code Telephone Number FAX Number Signature/Title Type Name of Signature Date **************************************************************************************************** Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address June 27,2016 New Business 7-c 30 of 81 Coter County Administrative Services Department Procurement Services Division Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit Solicitation: 16-6645—Production of Tourism Guides (Check Appropriate Boxes Below) State of Florida(Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a"local business" under this section.A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: Year Business Established in ['Collier County or❑ Lee County: Number of Employees(Including Owner(s)or Corporate Officers): Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s)or Corporate Officers): If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Address in Collier or Lee County: Signature: Title: STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of , 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) June 27,2016 New Business 7-c CO ler COunty 31 of 81 Administrative Services Department Procurement Services Division Attachment 5: Vendor Submittal—Immigration Affidavit Solicitation: 16-6645— Production of Tourism Guides This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP)submittals. Further,Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of ,20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. June 27,2016 New Business 7-c Colter County 32 of 81 Administrative Services Department Procurement Services Division Attachment 6:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual/Sole Proprietor _Corporation Partnership _Tax Exempt(Federal income tax-exempt entity Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number June 27,2016 New Business 7-c 33 of 81 Cooicr County Administrative Services Department Procurement Services Division Attachment 7: Vendor Submittal - Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $ single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $ single limit per occurrence, $2,000,000 aggregate for Bodily ISO form Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. 4. ❑Automobile Liability $ Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ❑ Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence ❑ Valuable Papers Insurance $ Per Occurrence June 27,2016 New Business 7-c ❑ Employee Dishonesty/Crime $ Per OcctMeA Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. 0 Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal.All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc.of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30) Days Cancellation Notice required. Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five(5)days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number June 27,2016 New Business 7-c 35 of 81 Coier County Administrative services Department Procurement Services Division Attachment 7: Quotation Response Form (Complete and submit all information below) Section 1 —Category pricing Insert pricing and or percentages requested in lines 1-6. Line ft Description Price "Turn-key" service including travel and out of pocket expenses, 1 advertisement sales and management, design, research, composition, set- up, and proofing. $ 2 Cost for printing, binding, packaging and distribution (100,000 copies). $ 3 Total cost for Internet media developing, uploading and coordination with CVB vendor. $ Percent of Advertising Revenue kept by your company(line 4 and 5 4 should add up to 100%) $ Percent of Advertising Revenue shared with the CVB (line 4 and 5 should 5 add up to 100%) $ Based on XXX,XXX in advertising revenue, how much money would be 6 kept by your company? (xxx,xxx x XX% (from line 4)) $ Section 2—Total Cost to the County Follow the directions in line 7 to determine the total cost to the County. The responsive bidder with the lowest line 7 price will be awarded the bid. Line tt Description Price 7 Total Cost to the County(Add lines 1, 2, 3, and 6) Section 3—Responsiveness Provide at least five (5) years of successful experience in providing a "turn-key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. Provide a suggested rate card and include whether or not agency discounts and prepay options to be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. Company Print Name Signature Date June 27,2s ;IIS`LI New Busin -. 36 of 81 CIL CioiiYity Administrative Services Department Procurement Services Division Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings,descriptive literature,etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashier's check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12.The mailing envelope must be addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: Solicitation: 16-6645—Production of Tourism Guides Opening Date: 05/27/2016; 3:00PM 13.The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 14. If submitting a manual bid, include any addenda(initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.netlbid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. FLORIDA HOMES MAGAZINE, LLC DBA FUSE MEDIA mpany Narr .._ j,_,,.t.„„-A.A ,-a <xsh....r PRESIDENT S. attire&Title 5/24116 Date 16-6645-Production of Tourism Guides 25 ITB Template_01202016 June 27,2016 New Business 7-c 37 of 81 Colter County Administrative Sentices Department Procurement services Dnnsion Attachment 3: Vendor Submittal -Bid Response Form FROM: FLORIDA HOMES MAGAZINE, LLC DBA FUSE MEDIA Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 16-6645—Production of Tourism Guides Dear Commissioners: The undersigned, as Vendor,hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith,without collusion or fraud. The Vendor proposes and agrees if this bid is accepted,to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to provide the following: ***SEE FOLLOWING PAGES*** • Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any,will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15)days payment be offered. Prompt Payment Terms: 2% 15 Days; Net 30 Days Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages.The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required,and present the format contract to the County Procurement Director for approval within fifteen (15)days after being notified of an award. 16-6645—Production of Tourism Guides 26 ITS Template 01202016 June 27,2016 New Business 7-c IN WITNESS WHEREOF,WE have hereunto subscribed our names on this 24 day of 38 of 81 MAY, 2016 in the County of SARASOTA, in the State of FLORIDA. Firm's Complete Legal Name FLORIDA HOMES MAGAZINE, LLC DBA FUSE MEDIA Address 1900 MAIN ST, SUITE 209 City, State, Zip SARASOTA, FL 34236 Florida Certificate of Authority L08000099575 Document Number Federal Tax Identification 80-0782751 Number CCR#or CAGE Code Telephone Number 941-227-7331 OF 941-549-5960 FAX Number 941-227-7331 Signature/Title 44)1.• PRESIDENT Type Name of Signature JULIE LEWIS GIBSON Date 5/24/2016 ********************************************************************************************+kir****** Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address 16-6645—Production of Tourism Guides 27 ITS Tempiate_01202016 E-Verify-Employer Wizard-Company information5/25116,2:12 PM June 27,2016 New Business 7-c z/81 ,..,,,,,. 4... E..ver 1 fy 6 Welcome User ID Last Login Employment Eligibility Verification JULIE LEWIS GIBS JLEW1717 10:07 AM-05/2=016 Log Out Click any 44for help Home Company information New Case Company Name: FLORIDA HOMES MAGAZINE,LLC View Cases View i Edit Search Cases Company 10 Number: 974608 Doing Business As(DBA) FUSE MEDIA Edit Profile Name: Change Password DUNS Number Change Security Questions , ,•,:-c,,i,,i;I: Physical Location: Mailing Address: Edit Company Profile Address 1: 1900 MAIN ST Address 1: Add New User Address 2: SUITE 209 Address 2: View Existing Users City: SARASOTA City: Close Company Account State: FL State: Le Code: 34236 Zip Code: View Reports County: SARASOTA ;,,v1-‘ ..,..,),•r-'T View Essential Resources Additional Information: Take Tutonal Employer Identification Number:800782757 View User Manual Total Number of Employees: 5 to 9 Share Ideas Parent Organization: Contact Us Administrator: Organization Designation: Employer Category: None of these categories apply NAICS Code: 323-PRINTING AND RELATED SUPPORT ACTIVITIES View!Edit Total Hiring Sites: 1 I View i Edit I Total Points of Contact: 2 i View!Edit 1 hapS:ife-yerify.uscis.goidempiEmptoyerWizard.aspx Page 1 of 2 June 27,2016 ler County New Business 7-c 40 of 81 Adn inistrative Services Department Procurement services Division Attachment 5:Vendor Submittal—Immigration Affidavit Solicitation: 164645—Production of Tourism Guides This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals(RFP)submittals. Further,Vendors/Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E Verify program.may deem the Vendor I Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers,constituting a violation of the employment provision contained in 8 U.S.C.Section 1324 a(e)Section 274A(e)of the Immigration and Nationality Act(`INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verity) operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name FLORIDA HOMES MAGAZINE, LLC DBA FUSE MEDIA Print Name JULIE LEWIS GIBSQN Title PRESIDENT Signature Date 5/25/2016 State of FLORIDA County of SARASOTA 54 The foregoing instrument was signed and acknowledged before me s 2 thiday of Amy ,20/6•by J i it lie Le LA) 6i n who has produced Dr t1ers LiLe/Ise. as identification. (Print or Type Name) (Type of Identification and Number) ry Public Signature . , JAS COUNTRYMAN .! NOTARY PUBUC �r ' STATE OF Printed Name of Notary Public .'6'i';r, Comity FF155760 FLORIDA.ORI Expires 10/17/2018 Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. 16-6645—Production of Tourism Guides 29 ITB Template_01202016 1 June 27,2016 ComitNew Business 7-c 76V � 41 of 81 Administrative Serbs Department {�rnston Procurement Services 4 Attachment 6:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal 1. General information(provide all information) Taxpayer Name FLORIDA HOMES MAGAZINE, LLC DBA FUSE MEDIA (as shown on income tax return) Business Name (if different from taxpayer name) Address 1900 MAIN ST,SUITE 209 City SARASOTA State FLORIDA Zip 34236 Telephone 941-2274331 FAX 941-227-7331 Email JULES c@FUSEMEDIAINC.COM Order Information Remit I Payment Information Address Address City State Zip- City State Zip FAX FAX Email Email 2. Company Status(check only one) Individual/Sole Proprietor Corporation .,.Partnership Tax Exempt(Federal income tax-exempt entity X Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) C Enter the tax classification (0=Disregarded Entity, C=Corporation,P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax identification Number(TIN)80-0782757 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification:Under penaltie .of perr , I certify that the information shown on this form is correct to my knowledge. Signature , SL.t sex (:'11 1t .--- Date 5/24/16 Title PRESIDENT Phone Number 941-2274331 16-6645—Production of Tourism Guides 30 ITB Temp1ate_01202016 June 27,2016 New Business 7-c 42 of 81 Cor ler Covetty Administrative Services Department Procurement Services Division Attachment 7: Vendor Submittal -insurance and Bonding Requirements insurance/Bond Type Required Limits 1. t21 Worker's Statutory Limits of Florida Statutes,Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. 12:1 Employer's Liability $100,000 single limit per occurrence 3. 44 Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence,$2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. Indemnification To the maximum extent permitted by Florida law,the ContractorNendor/Consultant shall indemnify and hold harmless Collier County,its officers and employees from any and ail liabilities,damages, losses and costs, including,but not limited to,reasonable attorneys'fees and paralegals'fees,to the extent caused by the negligence,recklessness,or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consuttant in the performance of this Agreement. 4. 0 Automobile Liability Each Occurrence; Bodily Injury&Property Damage, Owned/Non-owned/Hired;Automobile Included 5. 0 Other insurance as 0 Watercraft $ Per Occurrence noted: 0 United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. Per Occurrence 0 Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. Per Occurrence 0 Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence 0 Pollution Per Occurrence 0 Professional Liability per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate 0 Project Professional Liability $ Per Occurrence 0 Valuable Papers Insurance Per Occurrence 31 16-6645-Production of Tourism Guides ITB Template 01202016 June 27,2016 New Business 7-c 0 Employee Dishonesty/Crime Per OCCIAleilel Including Employee Theft,Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. 0 Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk,or proposal bond in a sum equal to 5%of the cost proposal.All checks shalt be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. 0 Performance and For projects in excess of$200,000,bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award,and written for 100%of the Contract award amount,the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner;provided, however,the surety shall be rated as*A-."or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5%of the reported policy holderssurplus,all as reported in the most current Best Key Rating Guide, published by A.M.Best Company, Inc.of 75 Fulton Street,New York,New York 10038. 8. in Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ei Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. El The Certificate Holder shall be named as Collier County Board of County Commissioners, OR,Board of County Commissioners in Collier County,OR Collier County Government,OR Collier County. The Certificates of Insurance must state the Contract Number,or Project Number,or specific Project description,or must read: For any and all work performed on behalf of Collier County. 11. 14 Thirty(30)Days Cancellation Notice required. RLC 4/11/2016 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five(5)days of the award of this solicitation. Name of Firm FLORIDA HOMES MA( INE,LLC DBA FUSE MEDIA Date 5/24/16 Vendor Signature (.,- ..9.-4-1,..- Print Name JULES LEWIS GIBSON Insurance Agency GIBSON FINANCIAL&INSURANCE Agent Name GREG GIBSON Telephone Number 941-323-6500 16-6645-ProductiOn of Tourism Guides 32 ITS Template 01202016 June 27, 2016 New Business 7-c 44 of 81 Colter County Administrative Services Department Procurement Services Divislon Attachment 7: Quotation Response Form (Complete and submit all information below) Section 1 —Category pricing Insert pricing and or percentages requested in lines 1-6. Line# Description Price -Tum-key service including travel and out of pocket expenses, 1 advertisement sales and management,design, research,composition,set- $52,700 up,and proofing. 2 Cost for printing,binding,packaging and distribution(100,000 copies). $65,500 3 Total cost for Internet media developing, uploading and coordination with $1�� CVB vendor. 4 Percent of Advertising Revenue kept by your company(line 4 and 5 30% should add up to 100%) Percent of Advertising Revenue shared with the CVB(line 4 and 5 should 5 70% add up to 100%) Based on$119,000 in advertisingrevenue,how much money would be 6 $.1) 0 i_36-' mon kept by your company?( , (percentage Section 2—Total Cost to the County Follow the directions in line 7 to determine the total cost to the County. The responsive bidder with the lowest line 7 price will be awarded the bid. Line# Description P LTJ 7 Total Cost to the County(Add lines 1, 2,3, and 6) $3 00 7` - k + Section 3—Responsiveness 1. Provide at least five(5)years of successful experience in providing a"turn-key" destination publication in both print and digital format for Internet media including, but not limited to:ad sales, design,photography, research, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. 2. Provide a suggested rate card and include whether or not agency discounts and prepay options to be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. 3. Provide at least three(3)examples of publications that your company created for government agencies of similar size. FLORIDA HOMES MAGAZINE,LLC DBA FUSE MEDIA Company iSc`k 0 c.... 2`446 Print Name Signature Date 16-6645—Production of Tourism Guides 33 ITB Template_01202016 June 27, 2016 Publishers of FlItielda9l leinretEssMagazine, Mc c � Florida Boating Magazine and GRAV14�49�$gazine 1900 Main St,#209,Sarasota,FL 34236 941-227-7331 sales@fusemediainc.com 2017 Paradise Coast Visitors Guide Bid ABOUT US FUSE Media is an award-winning regional magazine group catering to niche luxury markets through its distinctive lifestyle publications. Renowned for reaching and motivating highly affluent consumers, both residents and visitors, our publications celebrate coastal lifestyles, luxury real estate,travel and Women on the Gulf Coast. For our clients,we develop custom marketing strategies weaving together a cohesive message and compelling experience across all legacy and new media platforms. We specialize in niche publishing solutions, creative development, strategic planning,content marketing products and social media engagement. Our History In 2008, our first publication, Florida Homes Magazine was produced as primarily a relocation guide for Canadians. Jules Lewis Gibson bought the company in 2008 expanding the vision of the publication to include tourism guides to the Southwest Gulf Coast. Covering Tampa to Marco Island, Florida Homes Magazine uniquely combines travel and luxury real estate in a unique editorial style targeting affluent demographics in key feeder markets in the US and Canada. Since then she has used her twenty plus years of experience as a marketing and advertising leader to grow the company to include two additional publications: Florida Boating Magazine and GRAVITAS Magazine. In addition to our proprietary publications,we produce turn-key publications for our clients including Michael Saunders& Company and Fannie Hillman and Associates. Testimonial— "Working with Jules Gibson and the Fuse Media team to put together our bi-annual SaundersBEST magazine is always a positive experience. I know that her expertise with luxury consumer goods will result in a powerful branding tool for our company. The quality is superb. Her keen eye for beautiful layout and execution is much appreciated." Jennifer Horvat, Chief Marketing Officer, Michael Saunders&Company FUSE Media is proud to be a Woman-Owned Small Business FuseMedialnc.com FloridaHomesMag.com I FloridaBoatingMag.com I GravitasMag.com June 27,2016 s Publishers of Fidefd d IVlBgazine, A1'\ FloridaFUSE e d I l.�(�1 1900 Main St,#209,Sarasota, FL 34236 941-227-7331 sales@fusemediainc.com 2017 Paradise Coast Visitors Guide Bid Marketing Strategy Our local Naples publisher, Nella DeCesare will begin contacting previous advertising clients immediately to set up appointments to review the 2017 Naples, Marco Island, Everglades Convention and Visitors Bureau (CVB)Tourism Guide. DeCesare is a native of Naples and highly respected marketing professional in the region. In addition to previous clients,we have a proprietary list of over 2500 prospective clients in the Southwest Florida region that may have interest in advertising in the publication as well.We will target those prospective clients specifically in the tourism industry to contact about the opportunity. Digital In addition to the print publication,a digital version of the publication can be hosted on our online platform which allows videos to be embedded into the pages of the issue.Video-Malts are an excellent way to build the online exposure of Collier county. Current videos produced by the Naples, Marco Island, Everglades Convention and Visitors Bureau (CVB) can be added to the digital publication included in the cost of the bid. FUSE Media is proud to be a Woman-Owned Small Business FuseMedialnc.com I FloridaHomesMag.com I FloridaBoatingMag.com ( GravitasMag.com June 27, 2016 Publishers of Fltdeida3Hainumrilagazine, 0. FUSE Medio Florida Boating Magazine and GRAVE 7A9fliAlgazine \�X 1900 Main St,#209, Sarasota, FL 34236 941-227-7331 sales@fusemediainc.com 2017 Paradise Coast Visitors Guide Suggested Rate Card The 2017 rate card will be incorporated into a beautifully designed media kit that powerfully captures the value proposition for advertisers by providing information about the CVB's mission and vision, marketing and advertising campaign initiatives, guide distribution, website statistics, visitor demographics, advertising opportunities,ad rates and ad specs. 2017 Recommended Rates Full Page $6,425 Half Page $4,195 Third Page $3,225 Sixth Page $2,150 Premium Positions Inside Front Cover $7,495 DISCOUNTS 10% Agency Discount Page 1 $7,495 5% Pre-Pay Discount Table of Contents $7,495 Inside Back Cover $6,995 Back Cover $7,995 Two-Page Spread $11,995 FuseMedialnc.com ( FloridaHomesMag.com I FloridaBoatingMag.com I GravitasMag.com June 27, 2016 New Business 7-c 48 of 81 coder County Administrative Services Department Procurement Services Division Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: /: / The Bid has been signed. The Bid prices offered have been reviewed. 37 The price extensions and totals have been checked. The payment terms have been indicated. Any required drawings, descriptive literature. etc. have been included. i �` Any delivery information required is included. /. If required. the amount of bid bond has been checked, and the bid bond or cashier's check has been included. Addendum have been signed and included, if applicable. /,Affidavit for Claiming Status as a Local Business, if applicable. 14Y, Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 4/1. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. . The mailing envelope must be addressed to: i Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: Solicitation: 16-6645 — Production of Tourism Guides Opening Date: 05/27/2016; 3:00PM ,j3.flhe bid will be mailed or delivered in time to be received no later than the specified opening date Jr and time. (Otherwise bid cannot be considered.) 14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Presstige Printing Company Name ' -�r``��7t'-;,, t 11,'k I '_ Lif4;''4 'cam Signature'&-tile( 5/26/16 Date 16-6645—Production of Tourism Guides 25 ITB Template_01202016 June 27,2016 New Business 7-c 49 of 81 Collier County Administrative Services Department Procurement Services Division Attachment 3: Vendor Submittal - Bid Response Form FROM: PRESSTIGE PRINTING Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 16-6645—Production of Tourism Guides Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to provide the following: * * * SEE FOLLOWING PAGES * ** Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Netiri Days Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen (15) days after being notified of an award. / tk 16-6645—Production of Tourism Guides 26 ITB Template_01202016 June 27, 2016 New Business 7-c IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 27th dip_o� 1 May , 2016 in the County of Lee , in the State of Florida. Y Firm's Complete Legal Customer First Inc. of Naples d/b/a Presstige Printing Name Address 10940 Harmony Park Drive City, State, Zip Bonita Springs, FL 34135 Florida Certificate of H78012 Authority Document Number Federal Tax Identification 59-3737129 Number CCR#or CAGE Code Registration is undergoing IRS Consent Validation Telephone Number 239.949.8518 FAX Number ?39.949.8522 Signature/Title 4 Senior Account Manager Type Name of Signature Wendy Gexler Date 5/27/16 **************************************************************************************************** Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address 16-6645—Production of Tounsm Guides ITB Template_01202016 27 June 27, 2016 New Business 7-c 51 of 81 Colter County Administrative Services Department Procrm.ment Sei ees Drawn Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit Solicitation: 16-6645—Production of Tourism Guides (Check Appropriate Boxes Below) State of Florida (Select County if Vendor is described as a Local Business D Collier County ® Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business"unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business"under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: Year Business Established in ❑Collier County or® Lee County: Number of Employees(Including Owner(s)or Corporate Officers): 27 Number of Employees Living in ❑ Collier County or® Lee(Including Owner(s) or Corporate Officers): 21 If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name:_Presstige Printing Date: 5/27/16 Address in Collier or Lee County: _10940 Harmony Park Drive, Bonita Springs FL 34135 Signature: Title:_Senior Account Manager STATE OF FLORIDA COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this ! Day of , 20 . Ndtaty Publi�C My Commission Expires: f_? !1(1/ , P" 0% JACQUELINE L SHIFFLETT / Commission SEE838438 (AFFIX OFFICIAL SEAL) .v� My Commission Expires Se i tember 26,2016 16-6645—Production of Tourism Guides 28 ITB Template_01202016 � June 27, 2016 Cattier County New Business 7-c 52 of 81 Administrative Services Department Procurement Services Division Attachment 5:Vendor Submittal—Immigration Affidavit Solicitation: 16-6645—Production of Tourism Guides This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals(RFP) submittals. Further, Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor I Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name _Presstige Printing Print Name Wendy Gexler • / Title Signature '} Date 5/27/16 (\\ State of County of t tl i i_ IR-- The foregoing instrument was signed and acknowledged before me this 7day of ` ,20 r , by (. { r 1 s, 1. i1(1' 1' t� ,/‘7 47 who has produced Pt VV-4 "1 C-14/21-e—/ as identification. (Pri Type Name (Type of Identification and Number) Notary P tioSignaure „,, , v� JACQUELINE L SH1fFCETT i% f 1 (Ilii f r�( i f r: Commission#EE838438 I 1J, My Commission Expires Printed Name of Notary Public 1 1 5ptember 26,2016 ' o Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 16-6645—Production of Tourism Guides 29 1TB Template_01202016 Enpiger+Aizerd June 27, 2016 New Business 7-c ;§3 0„, E-VeruFy Uwe to Employment Eligibility Verification ww1L3399 Home Company Information My Cases New Case Company Name: Customer First View Cases View/Edit Search Cases Company ID Number: 768565 My Profile Doing Business As(DBA)Name:Presstige Printing Edit Profile DUNS Number: 050354927 Change Password Change SecurityQuesffons Physical Location: Mailing Address: MY Company Address 1: 10940 Harmony Park Drive Address 1: Edit Company Profile Address 2: Address 2: Add New User City: Bonita Springs City: View Erdsting Users State: FL State: Close CompanyAocount I Zip Code: 34135 Zip Code: My Reports County: LEE View Reports My Resources Additional Information: View Essential Resources Employer Identification Number:593737129 Take Tutorial Total Number of Employees: 20 to 99 View User Manual Parent Organization: Share Ideas Administrator: Contact Us Organization Designation: Employer Category: None of these categories apply NAICS Code: 339-MISCELLANEOUS MANUFACTURING View/Edit Total Hiring Sites: t View/Edit Total Points of Contact: ? View/Edit U.S.Depersront of Horrele id Security-www.dhs.gov U.S.Cil2snsrdp and hmgrason Services-www.uscts.gov Accessibility Download Viewers httpsl/e-%erify.uscis.goilemp/Employerwzard.aspx 1/1 June 27,2016 Coder County New Business 7-c 54 of 81 Administrative Services Department Procurement Services avlsior Attachment 6:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) i Taxpayer Name_Customer First Inc.of Naples (as shown on income tax return) Business Name Presstige Printing (if different from taxpayer name) Address 10940 Harmony Park Drive City Bonita Springs State FL Zip 34135 Telephone 239.949.85185 FAX Email ,. Fit • SV't•c, . r,1 -t Order Information Remit/Payment Information Address Address } �t City State Zip City State Zip FAX FAX Email Email 2. Company Status(check only one) _Individual/Sole Proprietor { Corporation _Partnership _Tax Exempt(Federal income tax-exempt entity I _Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) ';`j - 7 = / E.. (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, l certify that the information shown on this form is correct to my knowledge. 4a' I Signature Date L. 16-6645-Production of Tourism Guides 30 ITB Template_01202016 June 27,2016 New b.usiness 7-c Title ',r. \ > r `' U 'L w _ Cti Phone Number-4 `. A 155_of$!4 J 16-6645—Production of Tourism Guides 31 ITB Template 01202016 June 27,2016 New Business 7-c 56 of 81 Corer County Administrative Services Department Procurement Services Division Attachment 7: Vendor Submittal -Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100.000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. 4. ❑Automobile Liability $ Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ❑ Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence ❑Valuable Papers Insurance $ Per Occurrence 16-6645—Production of Tourism Guides ITB Template 01202016 32 June 27,2016 New Business 7-c ❑ Employee Dishonesty/Crime $ Per OcaRgtbe Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100%of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. Z Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30) Days Cancellation Notice required. RLC 4/11/2016 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five(5)days of the award of this solicitation. Name of Firm lam;. ,1;11(a r it x17141 Date (-)L Vendor Signature .1\41L- Print Name % �_� L Insurance Agency �� �.�At_" 1�. '� ►~�� ��tE �� t�'Cr� _;, l�, �/ _ t"}k_t(:fa\''C Agent Name i;-t /ILA AfiC-CV4 Telephone Number ;tI . 7,41- a)( 3 ,a) . 7L1 ( 16-6645—Production of Tourism Guides 33 ITB Template_01202016 June 27, 2016 New Business 7-c 58 of 81 Coder County Administrative Services Department Procurement Services Division Attachment 7: Quotation Response Form (Complete and submit all information below) Section 1 -Category pricing Insert pricing and or percentages requested in lines 1-6. Line# Description Price "Turn-key" service including travel and out of pocket expenses, 1 advertisement sales and management, design, research, composition, set- $ up, and proofing. 2 Cost for printing, binding, packaging and distribution (100,000 copies). $ 3 Total cost for Internet media developing, uploading and coordination with $ CVB vendor. 4 Percent of Advertising Revenue kept by your company (line 4 and 5 � y should add up to 100%) LITC- 5 Percent of Advertising Revenue shared with the CVB(line 4 and 5 should SCC- �� add up to 100%) S,4)C6 6 Based on $119,000 in advertising revenue, how much money would be $ kept by your company? ($119,000 x XX% (percentage from line 4)) Section 2-Total Cost to the County Follow the directions in line 7 to determine the total cost to the County. The responsive bidder with the lowest line 7 price will be awarded the bid. Line# Description Price 1i 7 Total Cost to the County(Add lines 1, 2, 3, and 6) $ 24 3 . a) Section 3-Responsiveness 1. Provide at least five (5) years of successful experience in providing a "turn-key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. 2. Provide a suggested rate card and include whether or not agency discounts and prepay options to be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. 3. Provide at least three(3)examples of publications that your company created for government agencies of similar size. Company Print I arr a 64te, re Date 16-6645—Production of Tourism Guides 34 ITB Template_01202016 June 27, 2016 New Business 7-c 59 of 81 Presstiga Pri 10940 Harmony Park Drive nting Bonita Springs,Florida 34135 Phone:239-949-8518 DESIGN • PRINT MAIL. Fax:239-949-8522 Date:05-24-2016 Estimate:99937 COLLIER COUNTY ADMINISTRATIVE SERVICES Billing Contact DIVISION COLLIER COUNTY ADMINISTRATIVE ADAM NORTHRUP SERVICES DIVISION 3327 TAMIAMI TRAIL EAST ADAM NORTHRUP NAPLES,FL 34112 3327 TAMIAMI TRAIL EAST Email:adamnorthrup@colliergov.net NAPLES,FL 34112 Email:adamnorthrup@colliergay.net We are pleased to submit our ESTIMATE for the following job: Description: TOURISM GUIDE SOLICITATION#16-6645 Size/Pages: 9.5 X 8.75(OBLONG STITCHES ON 8.75 SPINE)-48 PAGE PLUS COVER Graphics: IMAGE READY FILES PROVIDED Proofs: EPSON ULTRACHROME COLOR MATCH PROOF Paper One: 80#COVER GLOSS WHITE Paper Two: 70#TEXT GLOSS WHITE Bindery: FOLD,COLLATE,SADDLE STITCH Inks: 4 COLOR-2 SIDES Bleeds: YES Quantity Price Price/Unit 50,000 $23,577 $ 0.4715 75,000 $34,486 $ 0.4598 100,000 $45,393 $ 0.4539 This estimate is based on current rates and costs and is subject to review in 30 days. Thank you for this opportunity-we hope to be of service to you. Sincerely, 4 Wendy Gexler 239-207-0711-wendy@presstigeprinting.com Accepted by Date i• i I June 27,2016 New Business 7-c 60 of 81 EXPERIENCE & EQUIPMENT Presstige Printing started as a local quick print company in Naples, FL and has grown into one of the largest commercial printing companies in Southwest Florida serving Naples,Fort Myers,Cape Coral and beyond. With a long history in quality and customer service and an eye toward technology and innovation, hundreds of local customers find what they are looking for in Presstige Printing. Our 15,000 sq.ft facility houses: • graphic design department • full service mail house • prepress • customer service department • bindery(stitcher,folder,die cut,etc.) • sales department • offset presses including Shinohara 5-color press with in-line aqueous coating • digital presses Over the past five years Presstige has made significant investments in technology to improve quality and consistency of our product. Through partnering with Fuji,a leader in commercial printing color control, we have made our ability to match proof to press nearly flawless. Their proprietary ColorMatch software points both our press and proofing devices to the same color target(GraCol 7)and then we calibrate each until the desired target is achieved. Our new Fuji Dart platesetter and Rampage RIP work together to make sure our press is up to color in the fewest possible sheets. Our mail facility staff is trained and educated in the most current USPS regulations and our equipment is the most efficient in the industry. ii June 27,2016 New Business 7-c 61 of 81 AGREEMENT 16-6645 for Production of Tourism Guides THIS AGREEMENT, made and entered into on this day of 2016, by and between Florida Homes Magazine, LLC d/b/a Fuse Media, authorized to do business in the State of Florida, whose business address is 1900 Main St, Suite 209, Sarasota, FL 34236 (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. AGREEMENT TERM. The Agreement shall be for a one (1) year period, commencing on date of Board award and terminating one (1) year from that date or until all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for four (4) additional one (1) year periods, subject to an annual approval by the Board of County Commissioners. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a Purchase order. 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of Invitation to Bid (ITB) #16-6645, Exhibit A — Scope of Work, and the Contractor's proposal referred to herein and made an integral part of this Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement an annual not to exceed amount of Fifty Three Thousand, Seven Hundred Dollars ($53,700.00), to be offset by subtracting seventy percent (70%) of every One Dollar ($1.00) collected in advertising revenue from the total cost of Page 1 of 11 June 27,2016 New Business 7-c 62 of 81 producing the Tourism Visitors' Guide and returned to the County in the form of a credit and the remaining thirty percent (30%) of every one dollar ($1.00) collected in advertising revenue will be retained by the Contractor. In the event that the proceeds due to the County from advertising revenue exceed the total annual amount of Fifty Three Thousand, Seven Hundred Dollars ($53,700.00), payment will be made to the County for the difference. Documentation demonstrating Contractor's actual collected advertising revenue shall be provided to the County. Payment will be made upon receipt of a proper invoice and upon approval by the Tourism Director or his designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act." 4.1 Price Methodology: Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from the County to the contractor; and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. 4.2 Any County agency may purchase products and services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C-2. 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or faxed to the Contractor at the following Address: Julie Lewis Gibson, President Florida Homes Magazine, LLC DBA Fuse Media 1900 Main Street, Suite 209 Sarasota, FL 34236 Telephone: 941-549-5960 Page 2 of 11 June 27, 2016 New Business 7-c 63 of 81 Facsimile: 941-227-7331 All Notices from the Contractor to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Procurement Services Division 3327 Tamiami Trail, East Naples, Florida 34112 Attention: Director, Procurement Services Division Telephone: 239-252-8407 Facsimile: 239-252-6480 The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors/Subconsultants. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence Page 3 of 11 June 27, 2016 New Business 7-c 64 of 81 operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Contractor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $100,000 for each accident. Special Requirements: Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County ten (10) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: ten (10) days prior written notice, or inaccordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. Page 4 of 11 June 27,2016 New Business 7-c 65 of 81 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Division. 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), Exhibit A, Bid #16-6645 Scope of Work and Addendum. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by Page 5 of 11 June 27,2016 New Business 7-c 66 of 81 the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a Page 6 of 11 June 27, 2016 New Business 7-c 67 of 81 format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. 21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 24. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete the Agreement on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service delivery dates. Page 7 of 11 June 27,2016 New Business 7-c 68 of 81 26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Invitation to Bid, the Contractor's Proposal, and/or the County's Board approved Executive Summary, this Agreement shall take precedence. 27. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 28. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS( colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of$500 per incident. 29. RECORDS, AUDIT. Contractor shall establish and maintain such records as now exist and may hereafter be prescribed by the County in the future to provide evidence that all terms of this Agreement have been and are being observed. The Contractor grants to the County the right and authority to audit all records, documents, and books pertaining to the services provided in this Agreement. Such audit will be conducted at locations and at a frequency determined by the County and communicated to the Contractor. The Contractor agrees to provide materials for the audit at the place designated by the County within three (3) business days after the County's notice to do so is received by Contractor, all at no cost to the County. ��a Page8of11 June 27,2016 New Business 7-c 69 of 81 I•N WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA Dwight E. Brock, Clerk of Courts By: By: Donna Fiala, Chairman Dated: (SEAL) Florida Homes Magazine, LLC DBA Fuse Media Contractor By: First Witness Signature TType/print witness name TType/print signature and titleT Second Witness TType/print witness nameT Approved as to Form and Legality: Assistant County Attorney Print Name Page 9 of 11 iia June 27, 2016 New Business 7-c 70 of 81 Exhibit A Scope of Work As a part of this Agreement, the CONTRACTOR expected to provide: Production and Delivery of a proof to reproduce a printed Tourism Guide, and digital format for Internet media, including but not limited to; creative, production set up, advertising sales, management, design, photography, editorial research, writing and composition, set-up, proofing, and delivery of master proof. The Contractor will provide the County with a creation of a hardcopy tourism guide, to be distributed at various locations around the County. The digital format internet version of the Tourism Guide provided by the Contractor is to be posted on the County's Tourism Website (Paradisecoast.com). The reproduction of the hard copy Tourism Guides shall be performed by a different Contractor as indicated in Section 3 below. 1. Advertisements and ad revenue sales: • Only accommodations, attractions, restaurants, shopping venues and other tourism related businesses with a presence in Collier County are eligible to advertise in the publication. • Contactor is responsible for all ad sales and collections. • All advertising revenue should be fully documented and shared with the County at a ratio of seventy percent (70%) to County and thirty percent (30%) to the Contractor. The advertising revenue to the County will offset the total production cost of the guide. • In the event that the proceeds of advertising sales returned to the County exceeds the total annual amount, the Contactor shall return the difference to the COUNTY. 2. Editorial contents shall include, but not be limited to: • Area overview with highlights for each city and visitor area in the County • Accommodations listings for hotels, vacation rentals and campgrounds • Restaurant listings, menu highlights, photos and special dining features • Attractions listings and editorial • Shopping listings and editorial • Sports venues and activities • Beaches and parks listings and editorial • Golf course listings and editorial • History and cultural activities • Eco tourism listings and editorial • Transportation options • Maps of area and region • Community services information • Suggested itineraries and related editorial 3. The actual reproduction of the printed Tourism Guide is not included in this Agreement, and will be performed by a different Contractor. Digital proof must be formatted to the specifications below. 019 Page 10 of 11 June 27, 2016 New Business 7-c 71 of 81 Size of print publication must be a maximum of 8" x 10-1/2". The book will be a minimum of 48 pages. • The CVB has a supply of photography, but the publisher should be prepared to provide photography that they have obtained with full permission to use, or be prepared to shoot additional photography as needed. • Format both the print and Internet media ads for publishing consistency unless full page advertisers request their own design. • Cover: minimum 8 point, number 3. • Body: minimum 60 pound, number 3 text. • A map of the entire Collier County area with inset maps of each of the cities will be a part of the publication. The map will need to be keyed to listings of tourism related businesses and advertisers in the publication. • A Proof of the publication as each section is completed should be provided to the COUNTY staff. Tourism staff and their advertising agency of record will review and approve all photography, content, listings and advertising that will appear in the product. The Tourism staff must approve all final pages before going to the printer and the County will hold the publisher responsible for providing a product that matches the proofs that were approved. • Four (4) color process with ultraviolet coating on covers one (1) and four (4). • The publication must be saddle stitched unless pre-approved by the Tourism Director. 4. The Contractor must provide the tourism staff with weekly sales and revenue reports, detailing all ad sales and make available all sales call information for review by the tourism staff. 5. The County shall retain ownership of all materials produced as a part of the print and digital publications. 6: Tourism industry partner database, which will be included in the publication and interfaced with the CVB website. Includes contacts, and data regarding their company. (hours, prices, location, description on their offerings). Database is owned by County and will be transferred upon request. Tourism partners should be contacted on an annual basis to verify that their listing information that will be printed in the Visitor Guide is correct and up to date. That annual contact should consist of several attempts by phone, e-mail, fax, snail mail. If a partner still does not respond after those multiple attempts, then those listings will be forwarded to the CVB staff for one final attempt to verify the listing information prior to the guide being published. Page 11 of 11 June 27,2016 New Business 7-c 72 of 81 AGREEMENT16-6645 for Production of Tourism Guides THIS AGREEMENT, made and entered into on this day of 2016, by and between Customer First Inc. of Naples d/b/a Presstige Printing, authorized to do business in the State of Florida, whose business address is 10940 Harmony Park Drive, Bonita Springs, FL 34135, (the "Contractor') and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. AGREEMENT TERM. The Agreement shall be for a one (1) year period, commencing on date of Board award and terminating one (1) year from that date or until all outstanding Purchase Orders issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for four (4) additional one (1) year periods, subject to an annual approval by the Board of County Commissioners. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a Purchase order. 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of Invitation to Bid (ITB) #16-6645, Exhibit A — Scope of Work, and the Contractor's proposal referred to herein and made an integral part of this Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement an annual not to exceed lump sum fixed price of Forty-Five Thousand Page 1of10 Acireement#16-6645"Production of Tourism Guides" 115 Contractor:Customer First Inc.of Naples d/b/a Presstige Printing June 27, 2016 New Business 7-c 73 of 81 Three Hundred and Ninety-Three Dollars ($45,393) and pursuant to Section 4.1 Price Methodology for the printing of the Tourism Guides. Payment will be made upon receipt of a proper invoice and upon approval by the Tourism Director or his designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act." 4.1 Price Methodology: Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from the County to the contractor, and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. 4.2 Any County agency may purchase products and services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption#85-8015966531C-2. 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or faxed to the Contractor at the following Address: Customer First Inc. of Naples d/b/a Presstige Printing 10940 Harmony Park Drive Bonita Springs, FL 34135 Telephone: 239-949-8518 Facsimile: 239-949-8522 Attn: Wendy Gexler, Senior Account Manager All Notices from the Contractor to the County shall be deemed duly served if mailed or faxed to the County to: Page 2 of 10 Agreement#16-6645"Production of Tourism Guides" i Contractor:Customer First Inc.of Naples d/bla Presstige Printing June 27, 2016 New Business 7-c 74 of 81 Collier County Government Center Procurement Services Division 3327 Tamiami Trail, East Naples, Florida 34112 Attention: Director, Procurement Services Division Telephone: 239-252-8407 Facsimile: 239-252-6480 The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors/Subconsu!tants. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate Page 3 of 10 Agreement#16-6645 Production of Tourism Guides" do Contractor. Customer First Inc.of Naples d/b/a Presstige Printing June 27, 2016 New Business 7-c 75 of 81 said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non- performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Contractor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $100,000 for each accident. Special Requirements: Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County ten (10) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: ten (10) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Page 4 of 10 Agreement#16-6645"Production of Tourism Guides' Contractor:Customer First Inc.of Naples d/b/a Presstige Printing 044,) June 27, 2016 New Business 7-c 76 of 81 Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Division. 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), Exhibit A, Bid #16-6645 Scope of Work and Addendum. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part Ill, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. Page 5 of 10 Agreement#18-6645"Production of Tourism Guides" Contractor.Customer First Inc.of Naples d/b/a Presstige Printing €44 June 27,2016 New Business 7-c 77 of 81 19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a Page 6 of 10 Agreement#16-6645 Production of Tourism Guides" Contractor:Customer First Inc.of Naples d/b/a Presstige Printing is June 27, 2016 New Business 7-c 78 of 81 format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful proposer. 21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 24. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The.County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete the Agreement on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service delivery dates. Page 7 of 10 Agreement#16-6645"Production of Tourism Guides" Contractor.Customer First Inc.of Naples d/b/a Presstige Printing o'1/4(‘, June 27, 2016 New Business 7-c 79 of 81 26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Invitation to Bid, the Contractor's Proposal, and/or the County's Board approved Executive Summary, this Agreement shall take precedence. 27. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 28. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS( collieraov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of$500 per incident. 29. RECORDS, AUDIT. Contractor shall establish and maintain such records as now exist and may hereafter be prescribed by the County in the future to provide evidence that all terms of this Agreement have been and are being observed. The Contractor grants to the County the right and authority to audit all records, documents, and books pertaining to the services provided in this Agreement. Such audit will be conducted at locations and at a frequency determined by the County and communicated to the Contractor. The Contractor agrees to provide materials for the audit at the place designated by the County within three (3) business days after the County's notice to do so is received by Contractor, all at no cost to the County. Page 8 of 10 Agreement#16-6645"Production of Tourism Guides' Contractor.Customer First Inc.of Naples d/b/a Presstige Printing June 27, 2016 New Business 7-c 80 of 81 * * * * * IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA Dwight E. Brock, Clerk of Courts By: By: Donna Fiala, Chairman Dated: (SEAL) Customer First Inc. of Naples d/b/a Presstige Printing Contractor By: First Witness Signature TType/print witness name TType/print signature and title Second Witness TType/print witness name Approved as to Form and Legality: Assistant County Attorney Print Name Page 9 of 10 Agreement#16-6645"Production of Tourism Guides" 1, Contractor:Customer First Inc.of Naples d/b/a Presstige Printing , �fr� June 27, 2016 New Business 7-c 81 of 81 Exhibit A Scope of Work The actual production and digital proof of the Tourism Guide is not included in this Agreement, and will be performed by a different Contractor. As a part of this Agreement, the Contractor is expected to provide the reproduction of the hard copy Tourism Guides as indicated below. 1. Size of print publication must be a maximum of 8" x 10-1/2". The book will be a minimum of 48 pages. The Print guide quantity is up to 100,000 copies and: • The CVB has a supply of photography, but the publisher should be prepared to provide photography that they have obtained with full permission to use, or be prepared to shoot additional photography as needed. • Format both the print and Internet media ads for publishing consistency unless full page advertisers request their own design. • Cover: minimum 8 point, number 3. • Body: minimum 60 pound, number 3 text. • A map of the entire Collier County area with inset maps of each of the cities will be a part of the publication. The map will need to be keyed to listings of tourism related businesses and advertisers in the publication. • A Proof of the publication as each section is completed should be provided to the COUNTY staff. Tourism staff and their advertising agency of record will review and approve all photography, content, listings and advertising that will appear in the product. The Tourism staff must approve all final pages before going to the printer and the County will hold the publisher responsible for providing a product that matches the proofs that were approved. • Four(4) color process with ultraviolet coating on covers one (1) and four(4). • The publication must be saddle stitched unless pre-approved by the Tourism Director. • Pack printed guides in sturdy boxes clearly marked as to quantity and product. Individual box weight not to exceed fifty (50) pounds. Delivery will be FOB destination to at least two locations in Southwest Florida to be designated by the Tourism staff. 2. The County shall retain ownership of all materials produced as a part of the print and digital publications. Page 10 of 10 Agreement#16-6645 Production of Tourism Guides" Contractor:Customer First Inc.of Naples d/b/a Presstige Printing ob June 27,2016 New Business 7-d 1 of 2 EXECUTIVE SUMMARY Recommend approval of Tourist Development Tax Category "B" funding to support the four upcoming FY 16 Sports Events up to $12,800.00 and make a finding that these expenditures promote tourism. OBJECTIVE: Approve funding support for managing and promoting three upcoming sports events in Collier County during FY 16. CONSIDERATIONS: Collier County is scheduled to host the following events in August and October of 2016. The Tourism Division Sports Marketing Team has attracted these prestigious events to our community. The projected hosting costs to manage and promote these events are based on our past experience with similar events. The Tourism Division proposes to pay Parks and Recreation for the field rental and event support expenses for each event. Field rental and event assistance is an authorized expenditure for the BCC approved Sports Assistance Program. Funding for these events is subject to Board approval. Florida State Soccer Association 7v7 Tournament will take place August 5-7, 2016. This is a premier soccer organization, which hosts a myriad of events all throughout the state of Florida. This event is expected to feature 50 teams, and has been hosted in Collier County for the past five years. Historically this event has grown in recent years, and looks to attract 500 out-of-county visitors this year. The expenses to be paid for this event will be facility rental to North Collier Regional Park up to a total cost of $3,200.00. Florida Fire Columbus Day Tournament will take place October 8-9, 2016. This is a very large event hosted annually in Collier County. The tournament field garnered over 500 athletes last year and nearly 300 visitors to the county, and looks to increase participation for the upcoming tournament. The expenses to be paid for this event will be facility rental to North Collier Regional Park up to a total cost of $3,200.00. Warrior Citrus Meltdown Laxpalooza will take place from October 15-16, 2016. This event features lacrosse and will attract the best youth club teams and high school teams from the southeast region of the country. The event will feature tournament competition, and also provide exposure to college coaches attending the event which features top high school talent. This event promotes Collier County as a lacrosse showcase destination. The expenses to be paid for this event will be facility rental to North Collier Regional Park up to a total cost of$3,200.00. Alligator Alley Lacrosse Classic will take place from October 29-30, 2016. This event has been hosted in Collier County for the past two years, and features both adult and high school lacrosse teams. The tournament looks to attract 400 out-of-county visitors, and will aid in featuring Collier County as a growing destination for lacrosse. The expenses to be paid for this event will be a facility rental to North Collier Regional Park up to a total cost of$3,200.00. FISCAL IMPACT: Funding of up to $12,800.00 for these four events is included in the BCC approved FY 16 Tourism Department budget in Fund 184 for Sports Marketing Event support. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. June 27,2016 New Business 7-d 2 of 2 ADVISORY BOARD RECOMMENDATION: This item will be presented to the TDC on June 27, 2016. LEGAL CONSIDERATION: This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: That the Tourist Development Council approves Tourist Development Tax Category"B"funding to support four upcoming FY 16 sports events up to $12,800.00 and make a finding that these expenditures promote tourism. Prepared By: Michael Obyc, Senior Sports Marketing Manager June 27,2016 New Business 7-g 1 of 56 EXECUTIVE SUMMARY Recommendation to approve Category "A" Tourist Development Council Grant applications from the City of Naples,the City of Marco Island and Collier County for FY-2016-2017 in the amount of $10,999,000; authorize the Chairman to sign Grant Agreements following County Attorney's approval; approve the 10-year capital planning document for Fund 195-Beach Renourishment and Pass Maintenance and Fund 185 Program Management and Administration, and make a finding that these expenditures will promote tourism. OBJECTIVE: To obtain approval of Category "A" Tourist Development Fund 195 Grant application requests for 2016-2017 in the amount of$10,999,000. CONSIDERATIONS: Category"A"Tourist Development Council Grant applications To review and approve the received TDC Category"A"Grant Applications as follows: FY2016/2017 PROJECT/DESCRIPTION: REQUESTED 1. Regulatory and Permit Compliance Sea Turtle Protection Program—Collier County-99999 $166,500 Beach Tilling—Collier County-80171 $40,000 Physical Beach and Pass Monitoring—(Vanderbilt,Clam Pass Beach,Park Shore, $165,000 Naples and Marco South Beaches along with Wiggins,Doctors,Collier Creek and Caxambas Pass)—90536 Biological Monitoring(Vanderbilt,Clam Pass Beach,Park Shore,Naples and Marco $165,000 South)—90033 Shorebird Monitoring(Vanderbilt,Clam Pass Beach,Park Shore,Naples and Marco $28,000 South)—90297 SUB-TOTAL $564,500 2. Beach Renourishment Projects Local Government Funding Request(LGFR)—90065 $15,000 Vanderbilt Beach Engineering,NTP&Renourishment—90066 $2,500,000 Park Shore Beach engineering,NTP& Renourishment —90067 $1,500,000 Clam Pass Beach engineering,NTP&Renourishment —90069 $1,250,000 Pelican Bay Beach engineering,NTP&Renourishment —90070 $1,250,000 SUB-TOTAL $6,515,000 3. Inlet Projects Wiggins Pass Dredging/Monitoring-80288 $750,000 Clam Pass Monitoring(Pelican Bay)-88032 $20,000 Collier Creek Modeling Jetty Rework&Channel Training—90072 $750,000 Doctors Pass Monitoring—90549 $25,000 Erosion Control Structure Doctor's Pass—90073 $1,000,000 SUB-TOTAL $2,545,000 4. Beach Maintenance Beach Maintenance—Collier County/Marco Island—90533 $190,000 June 27, 2016 New Business 7-g 2 of 56 Beach Maintenance—City of Naples—90527 $175,000 Vegetation Repairs/Exotic Removal—County Wide—90044 $75,000 SUB-TOTAL $440,000 5. Administration 185 Project Management and Administration $779,100 Tax Collector Fee's(2.5%) $155,400 SUB-TOTAL $934,500 TOTAL GRANTS $10,999,000 Regulatory and Permit Compliance: All these items are required by FDEP permit, required by law or required to maintain critical programs between required permit activities. Approval is recommended. Planned Projects: Projects required to maintain the beaches, inlets and the engineering and permitting required to support construction. Approval is recommended. Beach Maintenance: Exceptional beach experience for our residents and visitors has been at the heart of our success in the past.These items are required to maintain that experience. Approval is recommended. Administration: A summary spreadsheet outlining all administrative program and project management cost is attached. Approval is recommended. FY 2016/2017 10-year Capital,Planning Document A 10-year capital planning document has been developed by Collier County staff to identify and balance long-term capital requirements/expenses and revenues received from the tourist development tax Fund 195 for beach renourishment and pass maintenance. This document is strictly used for planning. All grant requests and expenditure requests will be reviewed and approved by the Coastal Advisory Committee, the Tourist Development Council, and the Board of County Commissioners. Additionally, the Florida Department of Environmental Protection (FDEP) Local Government Funding Request (LGFR) program requires that a 10-year planning document be utilized and approved for all municipalities seeking cost-share funding for Beach Management projects. Approval of this document for planning purposes satisfies the intent of this program. FISCAL IMPACT: The Fiscal Year 2016/2017 proposed Beach Renourishment Fund 195 budget appropriates funding for these grant applications. The source of funds is Category "A" Tourist Development Tax dollars. GROWTH MANAGEMENT IMPACT: There is no impact to the growth management plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the May 12, 2016 Coastal Advisory Committee meeting this item was unanimously recommended for approval by an 8 to 0 vote. Staff is recommending approval if the 2016/2017 TDC Fund 195 and Fund 185 grant applications along with the 2016/2017 10-year capital planning document. June 27,2016 New Business 7-g 3 of 56 LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: To approve Category "A" Tourist Development Council Grant applications from the City of Naples,the City of Marco Island and Collier County for FY-2016/2017 in the amount of $10,999,000; authorize the Chairman to sign Grant Agreements following County Attorney's approval; approve the 10-year capital planning document for Fund 195 Beach Renourishment and Pass Maintenance and Fund 185 Program Management and Administration and make a finding that these expenditures promote tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division,Growth Management Department Attachments: 1)Grant Applications 2)FY 2016 10-year Capital Planning Document 3)City of Naples Agreement June 27,2016 New Business 7-g NC 4 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Collier County Sea Turtle Protection Program/Environmental Compliance 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples,FL 34109 2. Contact Person,Title and Phone Number: Name: Barry Williams,Director Address: 15000 Livingston Road City:Naples,FL,34109 Phone: 239-252-4035 FAX: 239-514-8657 Other: 239-280-7035 3. Organization's Chief Official and Title: Barry Williams,Director Collier County Parks and Recreation Department 4. Details of Project-Description and Location: The following activities require coastal construction permits from the State of Florida and thus a sea turtle monitoring program. 1. Beach nourishment; 2. Construction,excavation or maintenance of coastal inlet and related shoals; 3. Beach cleaning and grooming activities landward of the mean high-water line. 4. Beach cleaning following a red tide or storm event. The following excerpts from current regulations(Chapter 16B-41 Rules and Procedures for Application for Coastal Construction Permits,Florida Administrative Code),provides for the scope of the permitting process and protection of marine turtles as it relates to the aforementioned activities. 16B-41.001 Scope This chapter provides the requirements and procedures for the issuance,denial,transfer, renewal,modification, suspension and revocation of coastal construction permits. In this Chapter Coastal Construction is defined as "any work or activity on or encroaching upon June 27,2016 New Business 7-g 5 of 56 sovereignty lands of Florida,below the mean high-water line of any tidal water of the state,which is likely to have a material physical effect on existing coastal conditions or natural shore and inlet processes." 16B-41.0055 Protection of Marine Turtles(Florida Administrative Code) (1) In keeping with the Departments Authority to protect marine turtles pursuant to Section 370.12,Florida Statutes,any application for a permit under this Chapter for coastal construction that affects marine turtles shall be subject to the conditions and requirements for marine turtle protection as part of the permitting process. (2) The Department shall require appropriate measures to protect marine turtles and their habitat,such as:nest surveys,nest relocation,nest marking,modification of coastal construction,measures to reduce sand compaction,and short and long term monitoring to assess the impacts of the permitted coastal construction on marine turtles and their habitat. The Parks and Recreation Department,marine turtle permit holders for Collier County, monitor the following beaches for sea turtle activities as State and federal permit requirements for beach renourishment,beach raking, allowance for the use of vehicles on the beach for surveys,beach cleanup following a red tide or storm event and special events . Barefoot Beach: construction,excavation or maintenance of Wiggins Pass(only that area included within the area of influence of Wiggins Pass; 1 mile north of Pass south to Wiggins Pass);pass material disposal location(renourishment);beach cleaning following a storm event and red tide Vanderbilt Beach: beach nourishment; construction,excavation or maintenance of a coastal inlet and related shoals (Wiggins Pass and Clam Pass);beach cleaning and grooming activities landward of the mean high-water line. Park Shore: beach nourishment; construction,excavation or maintenance of a coastal inlet and related shoals(Clam Pass and Doctors Pass). Upland sand temperature studies as required by the State. City of Naples: beach nourishment;construction,excavation or maintenance of a coastal inlet and related shoals(Doctors Pass and Gordon Pass) City of Marco Island: construction,excavation or maintenance of a coastal inlet and related shoals(Big Marco Pass and Caxambas Pass);Beach nourishment;Hideaway Beach T-Groin;beach cleaning and grooming activities landward of the mean high-water line. The duties and associated costs of the program are as follows: 1. Administrative/permitting 2. Reconnaissance and beach zoning including installation and maintenance of DNR location reference monuments for CZM and Sheriff department 500 feet increments along 26 miles of beach 3. Daily monitoring(7 days/wk./beach-April 01-May 01 depending on renourishment schedules through Oct.31) 4. Evaluation, mapping and data entry June 27, 2016 New Business 7-g 6 of 56 5. Responding to sea turtle disorientations(associated with renourishment and beach profile,as required by the State) 8. Reports(Sea Turtle Protection Plan-Annual Report; special reports per each beach nourishment and T-groin units,Index Nesting Beach Reports(Vanderbilt); State Productivity Reports,Beach Compaction Reports) 9. Mobilization/demobilization- 10. Vehicle maintenance-ATV's,penetrometers, data loggers 11. Supplies-acquisition,maintenance, inventory 12. Sand studies including beach compaction,sand temperature and ground/surface water studies and associated reporting requirements 13. Dune vegetation monitoring and exotic removal 14.Nest relocation in construction areas 15. Monitoring and reporting of escarpments 16.Additional studies required as required State/Federal permits (Florida Statute Chapter 161-053 F.A.C. Chapter 62b-33) 17. Stranding reports and removal of injured, sick and dead sea turtles from all County beaches(average 50-100/yr). 18 Public awareness-news media and public speaking upon request. 19. State mandated beach lighting compliance inspections and follow-up 21. Assist with maintaining rope and posting along the dunes 22. Other duties as requested by CZM Department 23. Provide technical assistance and respond to data requests from coastal engineering consultants upon request. The purpose of this application is to obtain funds to perform the requirements of a sea turtle protection program in the specified locations. 5. Estimated project start date: October 1,2016 6. Estimated project duration: One(1)year 7. Total TDC Tax Funds Requested: $ 166,500 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes ( ) No ( X) June 27,2016 New Business 7-g 7 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Collier County Sea Turtle Protection Program/Environmental Compliance PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 166,500 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 166,500 PROJECT EXPENSES: (Engineering,Mobilization, Contractor,Monitoring etc) Personnel and Operating $ 166,500 TOTAL $ 166,500 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will co/. ly with a1 _ � •elines and criteria. Iii 60/0.0. Sponsor Sigg Si nat,re of Organization's s Chief Official June 27,2016 New Business 7-g 8 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Beach Tilling—County Wide (80171) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Beach tilling is required by FDEP permit and is performed directly prior to turtle nesting Season. Tilling is paid on an acre basis for re-nourished beaches. Approval is recommended 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $40,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes ( ) No(X) June 27,2016 New Business 7-g 9 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Beach Tilling PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $40,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 40,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) _Contractual Services $ 40,000.00 $ $ $ $ TOTAL $ 40,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. /1.4 -5/61/6 Sig re of S A nsor Organiza on's Chief Official Date June 27,2016 New Business 7-g 10 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL . CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance City/County Physical Beach and Pass Monitoring (Vanderbilt, Clam Pass Beach,Park Shore,Naples,Marco South beaches along with Wiggins,Doctors, Collier Creek and Caxambas Passes) (No.90536) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: This Physical Beach Monitoring is required by FDEP permit and future renourishment. Beaches monitored will be Vanderbilt, Clam Pass Beach, Park Shore, Naples, Marco South and the southern portion of Barefoot Beach. Passes monitored will be Wiggins,Doctors, Collier Creek and Caxambas. Approval is recommended. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: 5165,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes( ) No(X) ii June 27, 2016 New Business 7-g 11 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 City/County Physical Beach and Pass Monitoring (Vanderbilt,Clam Pass Beach,Park Shore,Naples,Marco South beaches alone with Wiggins,Doctors, Collier Creek and Caxambas Passes) (No. 90536) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 165,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 165,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Engineering Fees $ 165,000.00 $ $ $ $ TOTAL $ 165,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. A4"" 4✓ sir/zo/6 Signature of onsor Or .,1ization' 97144 s Chief Official P g Date June 27,2016 New Business 7-g 12 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Near Shore Hard Bottom Monitoring (No. 90033) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Biological Monitoring is required by FDEP permit to determine the health of the near shore hardbottom as a result of the recent renourishment. Approval is recommended 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $165,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes ( ) No (X) June 27,2016 New Business 7-g 13 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Near Shore Hard Bottom Monitoring (No. 90033) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 165,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 165,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Engineering Fees $ 165,000.00 $ $ $ $ TOTAL $ 165,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. e k,- s',`�D!-6 Si ur� onsor Ora ization's Chief Official Date Sig P g June 27, 2016 New Business 7-g 14 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Shorebird Monitoring (Vanderbilt,Park Shore,Naples & Marco South) (No.90297) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Shorebird Monitoring is required for Vanderbilt, Park Shore, Naples and Marco South Beaches by FDEP permit. Approval is recommended. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $28,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes ( ) No(X) June 27,2016 New Business 7-g 15 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Shorebird Monitoring (Vanderbilt,Park Shore,Naples&Marco South) (No.90297) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $28,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $28000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Contractual Services $ 28,000.00 TOTAL $ 28,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. 5`5 2-0 /6 Si aturl� onsor Or niz p g anon s Chief Official Date June 27,2016 New Business 7-g 16 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Local Government Funding Request(LGFR) (No.90065) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Support required to prepare and submit the LGFR to FDEP as required to secure cost-share FDEP funding. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months June 27,2016 New Business 7-g 17 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Local Government funding Request(LGFR) (No.90065) 7. Total TDC Tax Funds Requested: $15,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No ( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 15,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 15,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Analysis and Submittal $ 15,000.00 TOTAL $ 15,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. m7s�i� Sig ture of ponsor O anization's Chief Official Date June 27,2016 New Business 7-g 18 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Vanderbilt Beach Engineering,NTP&Renourishment (No.90066) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N.Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Beach renourishment of the Vanderbilt Beach; approximately 30,000 CY's; R-22.5 to R30.5. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months June 27,2016 New Business 7-g 19 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Vanderbilt Beach Engineering, NTP & Renourishment (No. 90066) 7. Total TDC Tax Funds Requested: $2,500,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No ( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $2,500,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $2,500,000.00 PROJECT EXPENSES: (Engineering, Mobilization,Contractor,Monitoring etc) Engineering and Construction $2.500,000.00 $ $ $ $ TOTAL $2,500,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Si ature of onsor Organ ation's Chief Official Date June 27, 2016 New Business 7-g 20 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Park Shore Beach Engineering,NTP & Renourishment (No. 90067) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Renourish Park Shore Beach with approximately 25,000-30,000 CY's between monuments R-44 to R53. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months June 27,2016 New Business 7-g 21 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Park Shore Beach Engineering,NTP & Renourishment (No.90067) 7. Total TDC Tax Funds Requested: $1,500,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes (X) No( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 1,500,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 1,500,000.00 PROJECT EXPENSES: (Engineering, Mobilization, Contractor,Monitoring etc) Engineering and construction $ 1,500,000.00 TOTAL $ 1,500,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. ,§75-//‘ S nature f Sponsor rganization's Chief Official Date June 27,2016 New Business 7-g 22 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Clam Pass Beach Engineering,NTP& Renourishment (No.90069) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Truck Haul Beach Renoruishment of Clam Pass Beach Park was not renourishmed by the dredging of Clam Pass in 2015. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months June 27,2016 New Business 7-g 23 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Clam Pass Beach Engineering,NTP& Renourishment (No. 90069) 7. Total TDC Tax Funds Requested: $1,250,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes(X) No ( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 1,250,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 1,250,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor, Monitoring etc) Engineering and Construction $ 1,250,000.00 $ $ $ $ TOTAL $ 1,250,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. , G sS/16 Suture o Sponsor O ganization's Chief Official Date June 27, 2016 New Business 7-g 24 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A"GRANT APPLICATION Beach Renourishment and Pass Maintenance Pelican Bay Beach Engineering,NTP & Renourishment (No.90070) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Allocate funding up to a maximum of $1,250,000 to renourishment the Pelican Bay Beaches. These funds will be reimbursed by the Pelican Bay Services Division. This is for budget allocation only and will match budgets established by the Offices of management and budget. Currently Pelican Bay is only planning to renourish up to $400,000 of sand on their beach. All expenditures will be 100% reimbursed by Pelican Bay. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months June 27,2016 New Business 7-g 25 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Pelican Bav Beach Engineering,NTP& Renourishment (No.90070) 7. Total TDC Tax Funds Requested: $1,250,000.00 S. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes(X) No( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 1,250,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ L250,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Analysis and Submittal $ 1,250,000.00 TOTAL $ 1,250,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. Si ature Sponsor Or anization's Chief Official Date June 27,2016 New Business 7-g 26 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Wiggins Pass Dredging/Monitoring (No.80288) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala, Chairman Board of County Commissioners 4. Details of Project- Description and Location: Major maintenance dredging of Wiggins Pass (4 year cycle)including Pass monitoring. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $750,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes (X) No( ) June 27,2016 New Business 7-g 27 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Wiggins Pass Dredging/Monitoring No. 80288 PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $750,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $750,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Contractual Services $ 750,000.00 $ $ $ $ TOTAL $ 750,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. 440". �, c/��6 Si ature of onsor Or �nization's Chief Official Date P g June 27,2016 New Business 7-g 28 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Clam Pass Monitoring(Pelican Bay) No.88032 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Pass monitoring for Clam Pass. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $20,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes (X) No ( ) June 27, 2016 New Business 7-g 29 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Clam Pass Monitoring(Pelican Bay) No. 88032 PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $20,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $20,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Engineering Design $ 20,000.00 $ $ $ $ TOTAL $20,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. /G� �`d"`Zaf6 S nature onsor O anization's Chief Official Date p g June 27, 2016 New Business 7-g 30 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Collier Creek Modeling Jetty Rework& Channel Training (No.90072) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Develop a long term solution to Collier Creek entrance shoaling through system modeling, jetty rebuilding and/or channel training. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $750,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes (X) No( ) June 27, 2016 New Business 7-g 31 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Collier Creek Modeling Jetty Rework& Channel Training (No. 90072) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $750,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $750,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Contractual Services $ 750,000.00 TOTAL $ 750,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. /4 Si atur e Sponsor Or amzation s Chief Official Date �� II June 27,2016 New Business 7-g 32 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Doctors Pass Monitoring (No.90549) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Monitoring of the Wiggins Pass channel as required to determine annual shoaling and required by FDEP permit. Budgeted: $25K. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months June 27,2016 New Business 7-g 33 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Doctors Pass Monitoring (No.90549) 7. Total TDC Tax Funds Requested: $25,000.00 8. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes (X) No( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $25,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $25,000.00 PROJECT EXPENSES: (Engineering, Mobilization,Contractor,Monitoring etc) Monitoring Activities $25,000.00 $ $ $ TOTAL $25,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. S ature Sponsor O'.anization's Chief Official Date June 27,2016 New Business 7-g 34 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Erosion Control Structure Doctor's Pass (No. 90073) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N.Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambriaht,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Provide erosion control structures south of Doctors Pass to control annual hotspot erosion. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months June 27,2016 New Business 7-g 35 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Erosion Control Structure Doctor's Pass (No. 90073) 7. Total TDC Tax Funds Requested: $1,00,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes (X) No( ) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 1,000,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 1,000,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Contractual Services $ 1.000,000.00 TOTAL $ 1,000,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. it‘ iL.J 51,5/t Si ature of onsor O� a�hization's Chief Official Date Sig P g June 27, 2016 New Business 7-g 36 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Beach Cleaning/Maintenance Collier County/Marco Island (No. 90533) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: This item is required to maintain the beaches and is recommended for approval. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $190,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes (X) No ( ) June 27,2016 New Business 7-g 37 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Beach Cleanina/Maintenance Collier County/Marco Island (No. 90533) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 190,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 190,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Operating Expenses $ 190,000.00 $ $ $ $ TOTAL $ 190,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. J /11 s�fs`ib Si ure of Sponsor Organization's Chief Official Date June 27,2016 • COWER COUNTY TOURIST DEVELOPMENT COUNCIL New Business 7-g 38 of 56 CATEGORY"A" GRANT APPLICATION 2017 Beach Renourishment and Pass Maintenance Naples Beach Maintenance (Project Title) 1. Name and Address of Project Sponsor Organization: City Of Naples 735 Eighth Street South Naples, Florida 34102 2. Contact Person, Title and Phone Number: Name: Dana A. Souza,Community Services Director Address: 280 Riverside Circle City: Naples State: FL ZIP: 34102 Phone: 2391213-7120 FAX: 239/213-7130 Email: dsouzatltnaplesoov.com 3. Organization's Chief Elected Official and Title: Hon. John F.Sorey III, Mayor—Through April 6,2016 Hon. Bill Barnett, Mayor—Beginning April 6, 2016 4. Details of Project- Description and Location: Description: This is an annual TDC funded project essential for support of maintenance on local beaches. The City, in recent years, has taken over the upkeep and grooming of TDC eligible beaches from the County. Under this project, the City removes litter, accumulation of algae and rocks along public access beach portions of the Gulf within the City's jurisdictional limits, and custodial servicing of the Naples Pier and Lowdermilk Park The Naples Pier receives over 1.0 million visitations annually resulting.in a high level of maintenance needs. Funding Is a benefit to both residents and tourist populations, and to the preservation of the beach, shoreline and overall appearance and investment in beachfront facilities. This year's request includes; 1) maintenance equipment operator, service workers and tradesworker salaries and benefits, 2) beach cart, and 3) equipment fuel and maintenance. Requested amount is an increase from last year's amount of $160,922 due to an increase in the cost of the beach cart and salary and benefit increases for beach maintenance staff. Location: Signification coordination of effort continues between the City and Collier County concerning beach maintenance, The project boundary location is from southernmost State- permitted beach cleaning area within the City's jurisdictional boundary to Clam Pass in Collier County. 5. Estimated project start date: October 1, 2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $175.000 6. If the full amount requested cannot be awarded, can the program/project be restructured to accommodate a smaller award? Yes( ) No(X) i June 27,2016 7-g • Collier County Tourist Development Council New Busi 39 of 56 Category "A"Grant Application-Page 2 Naples Beach Maintenance (Project Title) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $175.000 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 175.000 PROJECT EXPENSES: (Engineering, Mobilization, Contractor, Monitoring etc) Beach Maintenance Staff Salaries and Benefits $ 154.000 Equipment Fuel and Maintenance $ 7.000 Additional Beach Cart-Gas w/Manual Bed Lift $ 14.000 $ $ TOTAL $175.000 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and crite ria. .• ,g City anager 3/,u/4, J. William Moss,CI ana er Date June 27,2016 • New Bu- { A u NA ADDITIONAL INFORMATION ELIGIBILITY: Beach Maintenance activities will take place on beach area that are least 80% classified as eligible under the TDC guidelines. The project boundary location is from southernmost State-permitted beach cleaning area within the City's jurisdictional boundary to Clam Pass in Collier County. ORGANIZATIONAL CAPACITY: The City of Naples will be the primary recipient and lead agency for controlling and completing all aspects and activities proposed in this grant application. The City will remain the lead agency for the duration of funding and will be the sole point of contact for all matters related to this proposal. The City has the managerial and financial capability to ensure proper planning, management, and completion of the project described in this application. BUDGET ASSURANCES: Dual Compensation: If a City project staff member or consultant is involved simultaneously in two or more projects, the staff will not be compensated for more than 100% of their lime for any such dual involvement. PROJECT LOCATION MAP: •V -+ , r:-. .+fir s , i ter• . , • �,,, .�,. ,• _ _`J. .t f .,. , c 'max i'j., t A' June 27,2016 New Business 7-g 41 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Vegetation Repair/Exotic Removal County Wide (90044) 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N. Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: Dune planting and exotic removal greatly contribute to a healthy beach environment. Each year the county sets aside $75,000 to repair dune vegetation and remove exotics on all our county beaches. Approval is recommended. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested: $75,000.00 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes (X) No ( ) June 27,2016 New Business 7-g 42 of 56 Collier County Tourist Development Council Category"A" Grant Application Page 2 Vegetation Renair/Exotic Removal County Wide (90044) PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $75,000.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $75,000.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) Planting/Removal $ 75,000.00 TOTAL $ 75,000.00 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. son's o Sponsor Or anization's Chief Official Date June 27, 2016 New Business 7-g 43 of 56 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Beach Renourishment and Pass Maintenance Fund 185 Administration 1. Name and Address of Project Sponsor Organization: Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples,Florida 34104 2. Contact Person,Title and Phone Number: Name: Gail Hambright,Accountant Address: Collier County Government 2800 N.Horseshoe Drive City Naples ST FL ZIP 34104 Phone: 252-2966 FAX: 252-2950 3. Organization's Chief Official and Title: Donna Fiala,Chairman Board of County Commissioners 4. Details of Project- Description and Location: This item funds County staff to manage the projects, maintain the beaches, administer the program and is broken down as follows: Staff includes the Manager; Clerical Support; a Project Manager; a Field Supervisor; 2 equipment operators to clean and maintain the County and Marco Beaches. Indirect Administrative Costs required for administrative functions like purchasing, information technology, motor pool and human resources; Current rent; Division Fiscal Support; and charges for the Tax Collector are also included. Approval is recommended. 5. Estimated project start date: October 1,2016 6. Estimated project duration: 12 Months 7. Total TDC Tax Funds Requested:$934,500, 8. If the full amount requested cannot be awarded,can the program/project Collier County Tourist Development Council Category"A" Grant Application Page 2 June 27,2016 New Business 7-g 44 of 56 be restructured to accommodate a smaller award? Yes (X) No ( ) Fund 185 Administration PROJECT BUDGET PROGRAM ELEMENT AMOUNT TDC Funds Requested $ 934,500.00 City/Taxing District Share $ State of Florida Share $ Federal Share $ TOTAL $ 934,500.00 PROJECT EXPENSES: (Engineering,Mobilization,Contractor,Monitoring etc) 185 Project Management&Administration $ 648,400 Indirect Administration Cost(indirect Costs) $ 49,700 Department Rent $ 10,000 Fund 195 Administration Cost(Fiscal Support) $_ 71,000 Tax Collector Fee's (2.5%) $ 55,400 TOTAL $ 934,500 I have read the Tourist Development Category "A" Beach Funding Policy covering beach renourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. 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WZt _mcVYcm 00 It rr QWa wad g 2 ,,EZc g'-` 'fmy aEa ;11 9 E y u VanE ,.a 1 5msmaEs $ o " 10 c i .1 d dl' ; e r� 2 / d -go 1 as 4 zs v xa 2";=M- ! -ng§26E` 31.61-018.1 3_-5 or i££miu a , ug,ia € g 33 eaS u ! G .:_ 8338affs> gaf1§§a21012. 1a AM * a as e,5 _.4 § dE . T $ j 7;1:1111111110 !ggUH ssP&i ill ia a�aaM £li :LhhgPaz €l fa Itf ..r M< Me �mM ..,VM... . ................444FirMA44rr,VMMMM2MmmMMg<^ees44a«2�.2x44 Me..�M<�,M�Mao..�Me�,��MMo..M June 27,2016 New Business 7-g 48 of 56 2016-2017 TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND THE CITY OF NAPLES FOR FY 17 CATEGORY "A" CITY OF NAPLES PROJECTS. THIS AGREEMENT is made and entered into this day of 2016, by and between the City of Naples, hereinafter referred to as "GRANTEE" and Collier County, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY". RECITALS: WHEREAS, CITY has submitted applications for Category "A" Tourist Development Tax Funds in the aggregate amount of One Hundred Seventy-five Thousand Dollars ($175,000.00) for the City of Naples Projects for fiscal year 2016-2017 as described in Exhibit "A"to this Agreement (the "Projects"); and WHEREAS, the COUNTY desires to fund the Projects as a valid and worthwhile public purpose and finds that these expenditures promote tourism. NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES PROVIDED HEREIN AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY AGREED AS FOLLOWS: 1. SCOPE OF WORK. GRANTEE prepared detailed applications and proposals outlining the Project to be accomplished, along with a project budget, as part of the grant application process, hereinafter referred to as "Proposals," attached as Exhibit "A." GRANTEE shall provide the project activities outlined in the Proposal within the budgeted amounts provided in the Proposal. GRANTEE shall not be reimbursed for any expenditures not included in the Proposal nor be reimbursed for amounts in excess of those provided in the Proposal unless an amendment to this Agreement is entered into by GRANTEE and COUNTY. 0 June 27,2016 New Business 7-g 49 of 56 2. PAYMENT AND REIMBURSEMENT. The aggregate maximum reimbursement under this Agreement shall be One Hundred Seventy-Five Thousand Dollars and No/100 ($175,000.00). GRANTEE shall be paid in accordance with the fiscal procedures of COUNTY upon submittal of an invoice and upon verification that the services described in the invoice are completed or that goods have been received. 2.1 GRANTEE shall determine that the goods and services have been properly provided and shall submit invoices to the County Manager or his designee. The County Manager, or his designee, shall determine that the invoice payments are authorized and the goods or services covered by such invoice have been provided or performed in accordance with such authorization. The budget for each project, attached as Exhibit "B," shall constitute authorization of the expenditure described in the invoices provided that such expenditure is made in accordance with this Agreement. 2.2 Each invoice submitted by GRANTEE shall be itemized in sufficient detail for audit thereof and shall be supported by copies of corresponding vendor invoices and proof of receipt of goods or performance of the services invoiced. GRANTEE shall certify in writing that all subcontractors and vendors have been paid for work and materials from previous payments received prior to receipt of any further payments. COUNTY shall not pay GRANTEE until the Clerk of the Board of County Commissioners pre-audits payment invoices in accordance with the law. 2.3 GRANTEE shall be paid for its actual cost not to exceed the maximum amount budgeted pursuant to the attached Exhibit "B." 3. ELIGIBLE EXPENDITURES. Only eligible expenditures described in Proposals will be paid by COUNTY. Any expenditures paid by COUNTY which are later deemed to be 2 1°1/41./0 June 27,2016 New Business 7-g 50 of 56 ineligible expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY'S written request to repay said funds. COUNTY may request repayment of funds for a period of up to one (1) year after termination of this Agreement or any extension or renewal thereof. 4. PAYMENT REQUESTS. Payment requests for interim draws and final payment must be submitted to the County in the form of the Request for Funds form attached to this Agreement as Exhibit "C." All payments are on a reimbursement basis only after proof of paid invoices are presented to the County. County may withhold any interim draw for failure to provide the interim status report, and County shall withhold final payment until receipt of the final status report or other final report acceptable to County. All invoices and requests for payment including the final payment must be received within sixty (90) days of termination of this Agreement. Any invoices and requests for payment not received in this time frame shall be returned to the Grantee and rejected for payment. 5. INSURANCE. GRANTEE is required to submit a Certificate of Insurance naming Collier County, and its Board of County Commissioners and the Tourist Development Council as additional insured. The insurance coverages identified in the Certificate of Insurance shall be maintained without interruption from the date of commencement of the Projects until the date of completion of all Projects required hereunder or as specified in this Agreement, whichever is longer. The Certificate of Insurance shall be issued by a company licensed in the State of Florida, with a current A.M. Best Financial rating of"Class VI" or higher, and provide General Liability Insurance for no less than the following amount: Bodily Injury Liability - $300,000 each claim per person Property Damage Liability - $300,000 each claim per person Personal Injury Liability - $300,000 each claim per person Worker's Compensation and Employer's Liability—Statutory 3 0� June 27,2016 New Business 7-g 51 of 56 The Certificate of Insurance must be delivered to the County Manager, or his designee, within ten (10) days of execution of this Agreement by COUNTY. GRANTEE shall not commence activities which are to be funded pursuant to this Agreement until COUNTY has received the Certificate of Insurance. 6. CHOICE OF VENDORS AND FAIR DEALING. GRANTEE may select vendors or subcontractors to provide services as described in Proposal. COUNTY shall not be responsible for paying vendors and shall not be involved in the selection of subcontractors or vendors. GRANTEE agrees to disclose any relationship between GRANTEE and subcontractors and/or vendors, including, but not limited to, similar or related employees, agents, officers, directors and/or shareholders. COUNTY may, in its discretion, object to the reasonableness of the expenditures and require repayment if invoices have been paid under this Agreement for unreasonable expenditures. The reasonableness of the expenditures shall be based on industry standards. 7. INDEMNIFICATION. To the extent permitted by law, GRANTEE shall hold harmless and defend COUNTY, and its agents and employees, from any and all suits and actions including attorney's fees and all costs of litigation and judgments of any name and description arising out of or incidental to the performance of this Agreement or work performed thereunder. This provision shall also pertain to any claims brought against the COUNTY by any employee of the named GRANTEE, any subcontractor, or anyone directly or indirectly employed or authorized to perform work by any of them. GRANTEE'S obligation under this provision shall not be limited in any way by the agreed upon Agreement price as shown in this Agreement or GRANTEE'S limit of, or lack of, sufficient insurance protection. 4 June 27,2016 New Business 7-g 52 of 56 8. NOTICES. All notices from COUNTY to GRANTEE shall be in writing and deemed duly served if mailed by registered or certified mail to GRANTEE at the following address: Dana A. Souza, Community Service Director City of Naples 280 Riverside Circle Naples, Florida 34102 All notices from GRANTEE to COUNTY shall be in writing and deemed duly served if mailed by registered or certified mail to COUNTY at the following address: Gary McAlpin, Manager Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, Florida 34104 GRANTEE and COUNTY may change their above mailing address at any time upon giving the other party written notification pursuant to this section. 9. NO PARTNERSHIP. Nothing herein contained shall be construed as creating a partnership between COUNTY and GRANTEE, or its vendor or subcontractor, or to constitute GRANTEE,or its vendor or subcontractor, as an agent or employee of COUNTY. 10. TERMINATION. COUNTY or GRANTEE may cancel this Agreement with or without cause by giving thirty (30) days advance written notice of such termination pursuant to Section 8 and specifying the effective date of termination. If COUNTY terminates this Agreement, COUNTY will pay GRANTEE for all expenditures incurred, or contractual obligations incurred with subcontractors and vendors, by GRANTEE up to the effective date of the termination so long as such expenses are eligible. 11. GENERAL ACCOUNTING. GRANTEE is required to maintain complete and accurate accounting records and keep tourism tourist development tax funds in a separate checking 5 0�7 June 27,2016 New Business 7-g 53 of 56 account. All revenue related to the Agreement should be recorded, and all expenditures must be incurred within the terms of this Agreement. 12. AVAILABILITY OF RECORDS. GRANTEE shall maintain records, books, documents, papers and financial information pertaining to work performed under this Agreement. GRANTEE agrees that COUNTY, or any of its duly authorized representatives, shall, until the expiration of three (3) years after final payment under this Agreement, have access to, and the right to examine and photocopy any pertinent books, documents, papers, and records of GRANTEE involving transactions related to this Agreement. 13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all or part of this agreement, the COUNTY may upon written notice, at any time during the terms of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement. 14. PROHIBITION OF ASSIGNMENT. GRANTEE shall not assign, convey, or transfer in whole or in part its interest in this Agreement without the prior written consent of COUNTY. 15. TERM. This Agreement shall become effective on October 1, 2016, and shall remain effective until sixty (60) days after completion of the Project described in Exhibit "A", but no later than November 29, 2017. 16. AMENDMENTS. This Agreement may only be amended in writing by mutual agreement of the parties and after recommendation by the Tourist Development Council. 17. REQUEST FOR EXTENSION. Any request for additional time to complete the project described herein or any request for additional tourist development tax funds must be made in writing and received by the County Manager or designee at least thirty (30) days prior to the end date of this Agreement as provided in Section 15,TERM. 6 �.�7 June 27,2016 New Business 7-g 54 of 56 18. RECORDATION. This Agreement shall be recorded in the public records of Collier County, Florida. IN WITNESS WHEREOF, GRANTEE and COUNTY have each respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. DATED: BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA DWIGHT E. BROCK, Clerk By: , Deputy Clerk DONNA FIALA, Chairman Approved as to form and legality: Colleen M. Greene Assistant County Attorney ATTEST: (corporate seal) CITY OF NAPLES By: PATRICIA RAMBOSK, City Clerk BILL BARNETT, Mayor Approved as to form and legal sufficiency: ROBERT D. PRITT, City Attorney 7 June 27,2016 New Business 7-g 55 of 56 EXHIBIT"B" BUDGET—CITY OF NAPLES Beach Maintenance $175,000.00 AGGREGATE TOTAL $175,000.00 June 27,2016 New Business 7-g 56 of 56 EXHIBIT "C" REQUEST FOR FUNDS COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL EVENT NAME ORGANIZATION ADDRESS CONTACT PERSON TELEPHONE ( ) REQUEST PERIOD FROM TO REQUEST# ( ) INTERIM REPORT ( ) FINAL REPORT TOTAL CONTRACT AMOUNT $ EXPENSE BUDGET REIMBURSEMENT REQUESTED TOTALS NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your application. Copies of paid invoices,cancelled checks,tear sheets, printed samples or other backup information to substantiate payment must accompany request for funds. The following will not be accepted for payments: statements in place of invoices; checks or invoices not dated; tear sheets without date,company or organizations name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad will not be accepted. Each additional request for payment subsequent to the first request,Grantee is required to submit verification in writing that all subcontractors and vendors have been paid for work and materials previously performed or received prior to receipt of any further payments. If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet to show which category each invoice is being paid from and total of category before payment can be made to Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days for the County to process a check. Furnishing false information may constitute a violation of applicable State and Federal laws. CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our official accounting system and records, consistently applied and maintained and that the cost shown have been made for the purpose of and in accordance with, the terms of the contract. The funds requested are for reimbursement of actual cost made during this time period. SIGNATURE TITLE 0 June 27, 2016 New Business 7-h 1 of 41 EXECUTIVE SUMMARY Recommendation to approve the ranked list of design professionals pursuant to RFP No. 16-6629, "2016 Beach Renourishment," and authorize staff to negotiate a contract with the top ranked firm CB&I Environmental & Infrastructure, Inc. for subsequent Board approval, or, if contract negotiations are not successful with CB&I Environmental & Infrastructure, Inc., then to authorize staff to commence contract negotiations with the second ranked proposer, Environmental Science Associates,and make a finding that this item promotes tourism. OBJECTIVE: To obtain professional engineering services for the 2016 beach renourishment of the Vanderbilt,Pelican Bay,and Park Shore Beaches. CONSIDERATIONS: Engineering services (as described below) are required to obtain a Notice to Proceed (NTP) authorization from Florida Department of Protection/United States Army Corps of Engineers (FDEP/USACE)to conduct a truck haul beach renourishment project within Collier County in the Fall of 2016 utilizing the existing 15-year Joint Coastal Permit (JCP) for Collier County's beach renourishment program. The physical beach surveys conducted in January/February 2016 indicated that the Vanderbilt Beach, Park Shore Beach and parts of the Pelican Bay Beach need renourishment in 2016. The beach width measurements and three years of advanced renourishment placement indicated that these beaches will require the following: • Vanderbilt Beach(R22-R30)—Approximately 30,000 CY's(cubic yards)of renourishment; • Park Shore Beach(R44-R53)will require 25,000 CY's to 30,000 CY's of renourishment; • Pelican Bay Beach will require approximately 10,000 CY's of renourishment. Based on this analysis, The Board of County Commissioners (Board) approved a 2016 Renourishment Program to be built after November 1, 2016 using truck haul construction and either off road vehicle transport on the beach or sand fluidization and pipeline transport. The sand fluidization and pipeline transport placement approach is being considered to enhance public safety and will be bid as an option. Stated quantities will be adjusted prior to construction during the pre-construction survey that the contractor performs. The scope of work the engineering consultant is required to perform is as follows: 1. Analyze recent survey data on existing beach for actual beach conditions and make recommendations; 2. Develop, plan, design, specifications, Construction Drawings, NTP documentation, bid package and other related services as required to engineer the project utilizing a truck haul renourishment; 3. Complete application for and obtain a FDEP NTP to accomplish this work; 4. Estimate of most probable costs; 5. Bid Package generation; 6. Evaluation and Recommendation of bidders; 7. Coordinate as needed to complete this project; 8. Certify the project at completion; 9. Time is of the essence. Engineering must be accomplished to allow beach renourishment to begin on 11/1/2016 and be complete by 1/1/2017. The Sudgen Park lake shoreline will also be renourished with approximately 10,000 CY of beach quality sand in the sailboat launch area,the main park beach and the water ski beach/stands area.No engineering, design or permitting is required for this work but coordination during construction is anticipated. June 27, 2016 New Business 7-h 2 of 41 The area south of Doctors Pass and the Naples Beaches are not part of this solicitation and will not be renourished in 2016. The Pelican Bay Services Division will reimburse Collier County to renourish their beach. No sand will be placed on the Pelican Bay Beaches without an executed Memorandum of Understanding (MOU) outlining the terms and conditions of the Pelican Bay beach renourishment. A Request for Proposal (RFP)was solicited in order for the project's design to be in compliance with the applicable Consultants' Competitive Negotiations Act (CCNA) requirements. On April 6,2016 RFP No. 16-6629, "2016 Beach Renourishment,"was posted. One thousand three hundred and ninety-four(1,394) notices were sent out and forty two(42)firms downloaded full document packages. Three(3)responsive proposals were received on April 26,2016. On May 17,2016,a selection committee short-listed the three (3)firms based on an evaluation of their technical proposals. The selection committee ranked the firms as shown below: Name of Firm Final Ranking CB&I Environmental&Infrastructure,Inc. 1 Environmental Science Associates 2 Coastal Systems International 3 The top firm, CB&I Environmental & Infrastructure, Inc., is sufficiently familiar with the scope of this project and is qualified with similar experience in Collier County. Staff recommends approval of the final ranking and requests authorization to commence contract negotiations with CB&I Environmental & Infrastructure, Inc. for this work. This is in compliance with CCNA policies and procedures. If contract negotiations are not successful with CB&I Environmental & Infrastructure, Inc., then staff is seeking authorization to commence contract negotiations with the second ranked proposer Environmental Science Associates with the objective of bringing an acceptable negotiated contract back to the Board for approval. FISCAL IMPACT: There is no fiscal impact at this time. Once negotiations are completed and approved, funding is available in Fund 195 Renourishment Reserves for this project. Funding for this contract will not be requested for reimbursement from any grantor agency. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. ADVISORY COMMITTEE RECOMMENDATIONS: At the June 9, 2016 CAC meeting this item was unanimously recommended for approval by a 7 to 0 vote. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality,and requires majority vote for approval. -JAK RECOMMENDATION: To approve the ranked list of design professionals pursuant to RFP No. 16- 6629,"2016 Beach Renourishment",authorize staff to negotiate a contract with the top ranked firm CB&I Environmental & Infrastructure, Inc., for subsequent Board approval, or, if contract negotiations are not successful with CB&I Environmental & Infrastructure, Inc., then authorize staff to commence contract negotiations with the second ranked proposer,Environmental Science Associates,and make a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division,Growth Management Department Attachments: 1. Request for Proposal June 27,2016 New Business 7-h 3 of 41 2. Final Ranking June 27,2016 New Business 7-h 4 of 41 REQUEST FOR PROPOSALS In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act. Co ler County Administrative Services Department Procurement Services Division COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS CCNA Solicitation 16-6629 — 2016 Beach Renourishment Design Adam Northrup, Procurement Strategist (239) 252-6098 (Telephone) (239) 252-6302(Fax) adamnorthrup@colliergov.net(Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. • �Yda �n PoaserrentSen esONison•3327TamamiTrailEast•Naples,Florida 34112-4901•239-Z5243407•www.eoliergov.netiprocurementservices June 27,2016 New Business 7-h 5 of 41 Table of Contents LEGAL NOTICE 3 EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4 EXHIBIT II: GENERAL RFP INSTRUCTIONS 11 EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 16 EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP 20 ATTACHMENT 1: CONSULTANT'S NON-RESPONSE STATEMENT 28 ATTACHMENT 2: CONSULTANT CHECK LIST 29 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT 30 ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT 31 ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION 33 ATTACHMENT 6: CONSULTANT SUBSTITUTE W—9 34 ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 35 ATTACHMENT 8: REFERENCE QUESTIONNAIRE 37 June 27,2016 New Business 7-h 6 of 41 Colter County Administrative Services Department Procurement Services Division Legal Notice Pursuant to approval by the County Manager, Sealed Proposals to provide Design Services will be received until 3:00PM, Naples local time, on 04/26/2016 at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. CCNA Solicitation 16-6629—2016 Beach Renourishment Design Services to be provided may include, but not be limited to the following: Engineering Design Services for the 2016 Beach Renourishment Project. ® A pre-proposal conference is not applicable for this solicitation. All statements should be made upon the official proposal form which must be obtained only on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Joanne Markiewicz Director, Procurement Services Division This Public Notice was posted on the Collier County Purchasing Department website: www.colliergov.net/purchasinq and in the Lobby of Purchasing Building "G", Collier County Government Center on 04/06/2016. June 27,2016 New Business 7-h 7 of 41 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Natural Resources Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP")with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Brief Description of Purchase The Board of County Commissioners of Collier County is seeking qualified firms capable of providing engineering services as required to obtain a Notice to Proceed (NTP) authorization from FDEP/USACE to conduct a truck haul beach renourishment project within Collier County in the Fall 2016 utilizing the existing 15 year Joint Coastal Permit (JCP)for Collier County's beach renourishment program. Time is of the essence. Renourishment activities must begin on 11/1/2016 and be complete by 1/1/2017. Detailed Scope of Work The physical beach surveys conducted in January/February 2016 indicated that the Vanderbilt Beach, Park Shore Beach and parts of the Pelican Bay Beach need renourishment in 2016. The beach width measurements and three years of advanced renourishment placement was included in the calculations and indicate these beaches will require the following: • Vanderbilt Beach (R22-R30)—Approximately 30,000 CY's (cubic yards) of renourishment; • Park Shore Beach (R44-R53)will require 25,000 CY's to 30,000 CY's of renourishment; • Pelican Bay Beach will require approximately 34,000 CY's of renourishment. Based on this analysis, staff is recommending that the County proceed for planning purposes with a project to be built after November 1, 2016 using truck haul construction and either off road vehicle transport on the beach or sand fluidization and pipeline transport. The sand fluidization and pipeline transport placement approach is being considered to enhance public safety and will be bid as an option. Stated quantities will be used for planning and bidding purposes and will be adjusted prior to construction during the pre-construction survey that the contractor performs. The awarded firm will perform the following: 1. Analyze recent survey data on existing beach for actual beach conditions and make recommendations June 27,2016 New Business 7-h 8 of 41 2. Develop, plan, design, specifications, Construction Drawings, NTP documentation, bid package and other related services as required to engineer the project utilizing a truck haul renourishment 3. Complete application for and obtain a FDEP NTP to accomplish this work 4. Estimate of most probable costs 5. Bid Package generation 6. Evaluation and Recommendation of bidders 7. Coordinate as needed to complete this project. 8. Certify the project at completion Background Information The Sudgen Park lake shoreline will be renourished with 10,000 CY of beach quality sand in the sailboat launch area, the main park beach and the water ski beach/stands area. No engineering, design or permitting is required for this work but coordination during construction is anticipated. The area south of Doctors Pass will be renourished when Doctors Pass is dredged when the installation of the Erosion Control Structures is complete. These quantities have been confirmed by an independent Peer Review consultation. No renourishment is recommended for the Naples Beach (R58- R79). Preliminary discussions with the Beach Committee Chairman of the for the Pelican Bay Services Division indicated that a more realistic renourishment quantity that the Services Division is willing to compensate the County for would be approximately 7,500 CY's to 10,000 CY's. No sand will be placed on the Pelican Bay Beaches without an executed Memorandum of Understanding (MOU) outlining the terms and conditions of the Pelican Bay beach renourishment. Term of Contract The contract term, if an award(s) is/are made is intended to be for current needs. Prices shall remain firm for the full term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event " Date Issue Solicitation Notice 04/06/2016 Last Date for Receipt of Written Questions 04/21/2016; 3:00PM Solicitation Deadline Date and Time 04/26/2016; 3:00PM Anticipated Evaluation of Submittals May 2016 Anticipated Completion of Contract Negotiations May 2016 June 27,2016 New Business 7-h 9 of 41 Anticipated Board of County Commissioner's Contract June 2016 Approval Date Response Format The Consultant understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Consultant further agrees that if the contract is awarded the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non-responsive. Proposals should be prepared simply and economically, providing a straightforward concise description of the Consultant's approach and ability to meet the County's needs, as stated in the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for proposal submission is strongly encouraged. The items listed below are to be submitted with each proposal and submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Consultant to include all listed items may result in the rejection of its proposal. 1. Tab I, Cover Letter/ Management Summary In this tab, include: • Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. • Include the name(s), telephone number(s) and email(s)of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Consultant's certification that the Consultant will accept any awards as a result of this RFP. 2. Tab II, Business Plan (20 Points) In this tab, include: • Describe how your firm will meet the specific needs of the County. • Describe how your firm plans to take on this contract while balancing work from other clients. • Demonstrate the fiscal stability of your company. • Detailed plan of approach (including major tasks and sub-tasks). • Detailed time line for completion of the project. June 27,2016 New Business 7-h 10 of 41 • Include with the Business Plan or as an attachment, a copy of a report as an example of work product. This should be for one of the projects listed as a reference. 3. Tab III, Firm Credentials and Experience (30 Points) In this tab, include: • Provide a "not to exceed"two page "Firm Credential and Experience" narrative that identifies and highlights the firms credentials and experience relative to JCP multi-year beach renourishment permitting, success and cost effectiveness. • Provide information that documents Consultant's and subcontractors' qualifications to produce the required deliverables, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services. • Complete the following form, titled "Firm Experience" and include with your submittal for this tab. ***Remainder of this page intentionally left blank*** June 27,2016 New Business 7-h 11 of 41 Tab III—Firm Experience Name of Firm: 1. Identify the number of years the firm has provided engineering or architectural services to the public sector(under the same name and/or the same principle owners). (number of years) 2. Identify the number of"industry awards and/or recognitions"that the firm has received from peer group (i.e. American Council of Engineering Companies, American Institute of Architects, National Society of Professional Engineers, etc.) in the past five (number of awards) (5) years (1/1/2010 - 12/31/2014). 3. Identify the number of licensed engineering or architectural professionals who hold offices in engineering professional organization (i.e. American Council of Engineering Companies, (number of office National Society of Professional Engineers, etc.). holders) 4. Identify the firm's number of"published articles" in professional engineering or architectural journals that the firm has been recognized for in the past five (5) years (1/1/2010— 12/31/2014) (number of published articles) 5. Identify the number of licensed engineers or architects in the firm who have at least four(4)years of engineering experience. (number of license engineers >4 yrs) 6. Identify the total number of Collier County projects in the past five (5)years (1/1/2010— 12/31/2014)where the firm has been the lead consultant. (number of"lead" Collier County • Provide a list of those projects, the year, and projects) the Collier County project manager. 7. Identify the total number of Collier County projects in the past five (5) years (1/1/2010— 12/31/2014)where the firm has been a sub-consultant. (number of "subcontractor" • Provide a list of those projects, the year, and Collier County the Collier County project manager. projects) June 27,2016 New Business 7-h 12 of 41 4. Tab IV, Discipline Experience and Specialized Expertise of Team Members (20 Points) In this tab, include: • Description of the proposed contract team and the role to be played by each member of the proposed team. • Describe the various team members' successful experience in working with one another on previous projects. • Provide the resumes of key individual and qualifying experience relative to major beach renourishment JCP permitting that are available resources and assigned to this project. Include details of unique benefits that the firm offers on this project. • Attach resumes of any sub-consultants. If sub-consultants are being utilized, letters of intent from stated sub-consultants must be included with proposal submission. • Provide a list of projects that includes sufficient detailed description and outlines the firms experience in JCP multi-year beach renourishment permitting, success and cost effectiveness. Include start date, end date, original budget, final project cost and number of change orders. 5. Tab V, References—5 Completed and Returned (10 Points) In order for the Consultant to be awarded any points for this tab, the County requests that the Consultant submits five (5) completed reference forms from clients whose projects are of a similar nature to this solicitation as a part of their proposal. The County will only use the methodology calculations for the first five (5) references (only) submitted by the Consultant in their proposal. Prior to the Selection Committee reviewing proposals, the following methodology will be applied to each Consultant's information provided in this area: • The County will total each of the Consultant's five reference questionnaires and create a ranking from highest number of points to lowest number of points. References marked with an N/A(or similar notation will be given the score of zero (0)). Consultants who do not turn in reference forms will be counted as zero (0). • The greatest number of points allowed in this criterion will be awarded to the Consultant who has the highest score. • The next highest Consultant's number of points will be divided by the highest Consultant's points which will then be multiplied by criteria points to determine the Consultant's points awarded. Each subsequent Consultant's point score will be calculated in the same manner. • Points awarded will be extended to the whole number per Microsoft Excel. For illustrative purposes only, see chart for an example of how these points would be distributed among the five proposers. Consultant Total Consultant Name Points Awarded Reference Score June 27,2016 New Business 7-h 13 of 41 Consultant ABC 445 10 Consultant DEF 435 9.8 Consultant GI-II 425 9.6 Consultant JKL 385 8.7 Consultant MNO 385 8.7 Consultant PQR 250 5.6 Note:Sample chart reflects a 20 point reference criterion. The points awarded by Consultant will be distributed to the Selection Committee prior to their evaluation of the proposals. The Selection Committee will review the Consultant's proposal to ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per Consultant. The Selection Committee may, at their sole discretion, contact references, and/or modify the reference points assigned after a thorough review of the proposal and prior to final ranking by the final Selection Committee. 6. Tab VI, Availability and Responsiveness (20 Points) Provide a "not to exceed" two (2) page "Firm Availability and Responsiveness" narrative that identifies demonstrated responsiveness to County's needs and availability of resources. Firms will be awarded points for demonstrating the ability to take on and successfully complete this project with demonstrated knowledge of FDEP, FWC and Army Corps of Engineers requirements. 7. Tab VII, Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in the RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Consultant may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. 8. Tab VIII, Required Form Submittals • Attachment 2: Consultant Checklist • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Consultant Declaration Form' • Attachment 5: Immigration Affidavit and company's E-Verify profile page and memorandum of understanding • Attachment 6: Consultant Substitute W9 • Attachment 7: Insurance Requirements • Attachment 8: Reference Questionnaire • Other: Licenses, Certifications, etc. June 27, 2016 New Business 7-h 14 of 41 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Consultants must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding the RFP with all prospective Consultants having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of the RFP as an addendum. All prospective Consultants are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory", prospective Consultants must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Purchasing Department. 5. Proposal, Presentation, and Protest Costs The County will not be liable in any way for any costs incurred by any Consultant in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals June 27, 2016 New Business 7-h 15 of 41 All proposals are to be delivered before 3:00pm, Naples local time, on or before 05/06/2016 to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Adam Northrup, Procurement Strategist The County does not bear the responsibility for proposals delivered to the Purchasing Department past the stated date and/or time indicated, or to an incorrect address by Consultant's personnel or by the Consultant's outside carrier. However, the Procurement Director, or designee, reserves the right to accept proposals received after the posted close time under the following conditions: • The tardy submission of the proposal is due to the following circumstances, which may include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or courier where delivery was scheduled before the deadline. • The acceptance of said proposal does not afford any competing firm an unfair advantage in the selection process. Consultants must submit one (1) paper copy clearly labeled "Master," and six (6) compact disks (CD's)with one copy of the proposal on each CD in Word, Excel or PDF. List the Solicitation Number and Title on the outside of the box or envelope. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Consultant makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 8. Method of Source Selection The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Purchasing Policy. If the County receives proposals from less than three (3)firms, the Procurement Director shall review all the facts and determine if it is in the best interest of the County to solicit additional proposals or request that the Selection Committee rank order the received proposals. The County may, as it deems necessary, conduct discussions with qualified Consultants determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 9. Evaluation of Proposals Collier County will evaluate and select these Services in accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act. June 27,2016 New Business 7-h 16 of 41 The County's procedure for selecting is as follows: 1. The County Manager or designee shall appoint a selection committee to review all proposals submitted. 2. The Request for Proposal is issued. 3. Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP. 4. Selection committee meetings will be open to the public and the Procurement professional will publicly post prior notice of such meeting(s) in the lobby of the Purchasing Building and on the County's Procurement Services Internet site. 5. Prior to the first meeting (Organization Meeting) of the selection committee, the Procurement professional will post a notice announcing the date, time and place of the meeting at least three (3)working days prior to the meeting. At the initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publically announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be posted with at least one (1)day advanced notice. 6. Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the request for proposal using the Individual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals. 7. At the scheduled selection meeting, the members will present their independent findings/conclusions/comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. At the conclusion of that discussion, members of the public will be offered an opportunity (not to exceed three (3) minutes)to provide comments. 8. At the conclusion of public comments (provided for in number 7), the selection committee members will individually rank order each proposer. Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, public comments, and/or additional credit information. 9. Once the individual ranking has been completed, the Procurement professional will direct selection committee members to read their individual ranking publically. The Procurement professional will record individual rankings on the Final Ranking Sheet which will mathematically compile into an overall selection committee rank of proposers. 10. In any of the selection committee meeting deliberations, by consensus, members may request to invite proposers in to clarify their proposals, ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their individual ranking and subsequent selection committee overall ranking and final ranking. June 27, 2016 New Business 7-h 17 of 41 11.The selection committee's overall rank of firms in order of preference (from highest beginning with a rank of one (1)to the lowest)will be discussed and reviewed by the Procurement Strategist. By final consensus, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will create a final ranking and staff will subsequently enter into negotiations. Award of the contract is dependent upon the successful and full execution of a mutually agreed contract, pending the final approval by the Board of County Commissioners. The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, addendums, and/or amendments as it may deem appropriate, including, but not limited, to requesting supplemental proposal information. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Consultant nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances may not be considered. 10. References The County reserves the right to contact any and all references submitted as a result of this solicitation. 11. Proposal Selection Committee and Evaluation Factors The County Manager or designee will appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Business Plan 20 Tab III, Firm Credentials and Experience 30 Tab IV, Discipline Experience and Specialized Expertise of Team 20 Tab V, References 10 Tab VI, Availability and Responsiveness 20 TOTAL 100 Points Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with the lowest paid dollars by Collier County to the Consultant (as obtained from the County's financial system)within the last five (5)years will receive the higher individual ranking. This information will be based on information provided by the Consultant, subject to verification at the County's option. If there is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. 12. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and June 27, 2016 New Business 7-h 18 of 41 justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and Collier County. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Consultant, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of any other Consultant or to re-advertise using the same or revised documentation, at its sole discretion. June 27,2016 New Business 7-h 19 of 41 Exhibit III: Collier County Purchase Order Terms and Conditions 1. Offer regulations. Risk of loss of any goods This offer is subject to cancellation by the sold hereunder shall transfer to the COUNTY without notice if not accepted by COUNTY at the time and place of VENDOR within fourteen (14) days of delivery; provided that risk of loss prior issuance. to actual receipt of the goods by the COUNTY nonetheless remain with 2. Acceptance and Confirmation VENDOR. This Purchase Order (including all b) No charges will be paid by the COUNTY documents attached to or referenced for packing, crating or cartage unless therein) constitutes the entire agreement otherwise specifically stated in this between the parties, unless otherwise Purchase Order. Unless otherwise specifically noted by the COUNTY on the provided in Purchase Order, no invoices face of this Purchase Order. Each delivery shall be issued nor payments made of goods and/or services received by the prior to delivery. Unless freight and COUNTY from VENDOR shall be deemed to other charges are itemized, any be upon the terms and conditions contained discount will be taken on the full amount in this Purchase Order. of invoice. c) All shipments of goods scheduled on the No additional terms may be added and same day via the same route must be Purchase Order may not be changed except consolidated. Each shipping container by written instrument executed by the must be consecutively numbered and COUNTY. VENDOR is deemed to be on marked to show this Purchase Order notice that the COUNTY objects to any number. The container and Purchase additional or different terms and conditions Order numbers must be indicated on bill contained in any acknowledgment, invoice of lading. Packing slips must show or other communication from VENDOR, Purchase Order number and must be notwithstanding the COUNTY'S acceptance included on each package of less than or payment for any delivery of goods and/or container load (LCL) shipments and/or services, or any similar act by VENDOR. with each car load of equipment. The COUNTY reserves the right to refuse or 3. Inspection return any shipment or equipment at All goods and/or services delivered VENDOR'S expense that is not marked hereunder shall be received subject to the with Purchase Order numbers. COUNTY'S inspection and approval and VENDOR agrees to declare to the payment therefore shall not constitute carrier the value of any shipment made acceptance. All payments are subject to under this Purchase Order and the full adjustment for shortage or rejection. All invoice value of such shipment. defective or nonconforming goods will be d) All invoices must contain the Purchase returned pursuant to VENDOR'S instruction Order number and any other specific at VENDOR'S expense. information as identified on the Purchase Order. Discounts of prompt To the extent that a purchase order requires payment will be computed from the date a series of performances by VENDOR, the of receipt of goods or from date of COUNTY prospectively reserves the right to receipt of invoices, whichever is later. cancel the entire remainder of the Purchase Payment will be made upon receipt of a Order if goods and/or services provided proper invoice and in compliance with early in the term of the Purchase Order are Chapter 218, Fla. Stats., otherwise non-conforming or otherwise rejected by the known as the "Local Government COUNTY. Prompt Payment Act," and, pursuant to 4. Shipping and Invoices the Board of County Commissioners a) All goods are FOB destination and must Purchasing Policy. be suitably packed and prepared to secure the lowest transportation rates 5. Time Is Of the Essence and to comply with all carrier June 27,2016 New Business 7-h 20 of 41 Time for delivery of goods or performance of the Occupational Health and Safety Act, the services under this Purchase Order is of the Federal Transportation Act and the Fair essence. Failure of VENDOR to meet Labor Standards Act, as well as any law or delivery schedules or deliver within a regulation noted on the face of the Purchase reasonable time, as interpreted by the Order. COUNTY in its sole judgment, shall entitle the COUNTY to seek all remedies available 9. Advertising to it at law or in equity. VENDOR agrees to No VENDOR providing goods and services reimburse the COUNTY for any expenses to the COUNTY shall advertise the fact that incurred in enforcing its rights. VENDOR it has contracted with the COUNTY for further agrees that undiscovered delivery of goods and/or services, or appropriate or nonconforming goods and/or services is not make use of the COUNTY'S name or other a waiver of the COUNTY'S right to insist identifying marks or property without the upon further compliance with all prior written consent of the COUNTY'S specifications. Purchasing Department. 6. Changes 10. Indemnification The COUNTY may at any time and by VENDOR shall indemnify and hold harmless written notice make changes to drawings the COUNTY from any and all claims, and specifications, shipping instructions, including claims of negligence, costs and quantities and delivery schedules within the expenses, including but not limited to general scope of this Purchase Order. attorneys' fees, arising from, caused by or Should any such change increase or related to the injury or death of any person decrease the cost of, or the time required for (including but not limited to employees and performance of the Purchase Order, an agents of VENDOR in the performance of equitable adjustment in the price and/or their duties or otherwise), or damage to delivery schedule will be negotiated by the property (including property of the COUNTY COUNTY and VENDOR. Notwithstanding or other persons), which arise out of or are the foregoing, VENDOR has an affirmative incident to the goods and/or services to be obligation to give notice if the changes will provided hereunder. decrease costs. Any claims for adjustment by VENDOR must be made within thirty(30) 11. Warranty of Non-Infringement days from the date the change is ordered or VENDOR represents and warrants that all within such additional period of time as may goods sold or services performed under this be agreed upon by the parties. Purchase Order are: a) in compliance with applicable laws; b) do not infringe any 7. Warranties patent, trademark, copyright or trade secret; VENDOR expressly warrants that the goods and c)do not constitute unfair competition. and/or services covered by this Purchase Order will conform to the specifications, VENDOR shall indemnify and hold harmless drawings, samples or other descriptions the COUNTY from and against any and all furnished or specified by the COUNTY, and claims, including claims of negligence, costs will be of satisfactory material and quality and expense, including but not limited to production, free from defects and sufficient attorneys' fees, which arise from any claim, for the purpose intended. Goods shall be suit or proceeding alleging that the delivered free from any security interest or COUNTY'S use of the goods and/or other lien, encumbrance or claim of any third services provided under this Purchase Order party. These warranties shall survive are inconsistent with VENDOR'S inspection, acceptance, passage of title and representations and warranties in section 11 payment by the COUNTY. (a). 8. Statutory Conformity If any claim which arises from VENDOR'S Goods and services provided pursuant to breach of section 11 (a) has occurred, or is this Purchase Order, and their production likely to occur, VENDOR may, at the and transportation shall conform to all COUNTY'S option, procure for the COUNTY applicable laws, including but not limited to the right to continue using the goods or June 27, 2016 New Business 7-h 21 of 41 services, or replace or modify the goods or this Purchase Order, VENDOR shall services so that they become non-infringing, immediately give notice thereof, including all (without any material degradation in relevant information with respects to what performance, quality, functionality or steps VENDOR is taking to complete additional cost to the COUNTY). delivery of the goods and/or services to the COUNTY. 12. Insurance Requirements The VENDOR, at its sole expense, shall 15. Assignment provide commercial insurance of such type VENDOR may not assign this Purchase and with such terms and limits as may be Order, nor any money due or to become due reasonably associated with the Purchase without the prior written consent of the Order. Providing and maintaining adequate COUNTY. Any assignment made without insurance coverage is a material obligation such consent shall be deemed void. of the VENDOR. All insurance policies shall be executed through insurers authorized or 16. Taxes eligible to write policies in the State of Goods and services procured subject to this Florida. Purchase Order are exempt from Florida sales and use tax on real property, transient 13. Compliance with Laws rental property rented, tangible personal In fulfilling the terms of this Purchase Order, purchased or rented, or services purchased VENDOR agrees that it will comply with all (Florida Statutes, Chapter 212), and from federal, state, and local laws, rules, codes, federal excise tax. and ordinances that are applicable to the conduct of its business. By way of non- 17. Annual Appropriations exhaustive example, this shall include the The COUNTY'S performance and obligation American with Disabilities Act and all to pay under this Purchase Order shall be prohibitions against discrimination on the contingent upon an annual appropriation of basis of race, religion, sex creed, national funds. origin, handicap, marital status, or veterans' status. Further, VENDOR acknowledges 18. Termination and without exception or stipulation shall be This Purchase Order may be terminated at fully responsible for complying with the any time by the COUNTY upon 30 days provisions of the Immigration Reform and prior written notice to the VENDOR. This Control Act of 1986 as located at 8 U.S.C. Purchase Order may be terminated 1324, et seq. and regulations relating immediately by the COUNTY for breach by thereto, as either may be amended. Failure VENDOR of the terms and conditions of this by the awarded firm(s) to comply with the Purchase Order, provided that COUNTY has laws referenced herein shall constitute a provided VENDOR with notice of such breach of the award agreement and the breach and VENDOR has failed to cure County shall have the discretion to within 10 days of receipt of such notice. unilaterally terminate said agreement immediately. Any breach of this provision 19. General may be regarded by the COUNTY as a a) This Purchase Order shall be governed material and substantial breach of the by the laws of the State of Florida. The contract arising from this Purchase Order. venue for any action brought to specifically enforce any of the terms and 14. Force Majeure conditions of this Purchase Order shall Neither the COUNTY nor VENDOR shall be be the Twentieth Judicial Circuit in and responsible for any delay or failure in for Collier County, Florida performance resulting from any cause b) Failure of the COUNTY to act beyond their control, including, but without immediately in response to a breach of limitation to war, strikes, civil disturbances this Purchase Order by VENDOR shall and acts of nature. When VENDOR has not constitute a waiver of breach. knowledge of any actual or potential force Waiver of the COUNTY by any default majeure or other conditions which will delay by VENDOR hereunder shall not be or threatens to delay timely performance of June 27,2016 New Business 7-h 22 of 41 deemed a waiver of any subsequent Expenses for Public Officers, employees default by VENDOR. and authorized persons. c) All notices under this Purchase Order e) In the event of any conflict between or shall be sent to the respective among the terms of any Contract addresses on the face page by certified Documents related to this Purchase mail, return receipt requested, by Order, the terms of the Contract overnight courier service, or by personal Documents shall take precedence over delivery and will be deemed effective the terms of the Purchase Order. To the upon receipt. Postage, delivery and extent any terms and /or conditions of other charges shall be paid by the this Purchase Order duplicate or overlap sender. A party may change its address the Terms and Conditions of the for notice by written notice complying Contract Documents, the provisions of with the requirements of this section. the Terms and/or Conditions that are d) The Vendor agrees to reimbursement of most favorable to the County and/or any travel expenses that may be provide the greatest protection to the associated with this Purchase Order in County shall govern. accordance with Florida Statute Chapter 112.061, Per Diem and Travel June 27,2016 New Business 7-h 23 of 41 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance and Bonding Requirements The Consultant shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Consultant waive against each other and the County's separate Consultants, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Consultant and County shall, where appropriate, require similar waivers of subrogation from the County's separate Consultants, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Consultant under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Consultant must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Consultant's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide June 27,2016 New Business 7-h 24 of 41 notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Consultant under this Agreement or any other agreement between the County and Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Consultant to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful Consultant extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful Consultant. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Purchasing Policy. 4. County's Right to Inspect The County or its authorized Agent shall have the right to inspect the Consultant's facilities/project site during and after each work assignment the Consultant is performing. 5. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 6. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County contract within twenty one (21) days of Notice of Selection for Award. The resultant contract(s) may include purchase or work orders issued under one, or any combination of price methodologies by the County's project manager: June 27,2016 New Business 7-h 25 of 41 Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from the County to the contractor; and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. Time and Materials: the County agrees to pay the contractor for the amount of labor time spent by the contractor's employees and subcontractors to perform the work (number of hours times hourly rate), and for materials and equipment used in the project(cost of materials plus the contractor's mark up). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subcontractor)timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.)for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of units received (no contractor inventory or cost verification required). The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Consultant. The County's project manager, shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 7. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 8. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk(a collierclerk.com. June 27,2016 New Business 7-h 26 of 41 Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: • Traditional— payment by check, wire transfer or other cash equivalent. • Standard— payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non- payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees)to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 9. Environmental Health and Safety All Consultants and Sub Consultants performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Consultant's work operations. This provision is non-negotiable by any department and/or Consultant. June 27, 2016 New Business 7-h 27 of 41 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 10. Licenses The Consultant is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Consultant to submit the required documentation may be grounds to deem Consultant non-responsive. A Consultant, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 11. Survivability Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase Order that extends beyond the expiration date of Solicitation 16-6629 resultant of this solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of any Work Order/Purchase Order. 12. Principals/Collusion By submission of this Proposal the undersigned, as Consultant, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 13. Relation of County It is the intent of the parties hereto that the Consultant shall be legally considered an independent Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Consultant, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 14. Termination June 27, 2016 New Business 7-h 28 of 41 Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. 15. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 17. Single Proposal Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub- consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 18. Protest Procedures Any prospective vendor/ proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current purchasing ordinance and policies. The Board of County Commissioners will make award of contract in public session. Award recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. June 27, 2016 New Business 7-h 29 of 41 19. Public Entity Crime A person or affiliate who has been placed on the convicted Consultant list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted Consultant list. 20. Security and Background Checks If required, Consultant / Vendor / Contractor / Proposer shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4)years. 21. Conflict of Interest Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 23. Immigration Law Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. June 27, 2016 New Business 7-h 30 of 41 Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Consultant's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Consultants are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Consultant does not comply with providing the acceptable E-Verify evidence and the executed affidavit the bidder's / Consultant's proposal may be deemed non-responsive. Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.qov/E-Verify. It shall be the Consultant's responsibility to familiarize themselves with all rules and regulations governing this program. Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. June 27,2016 New Business 7-h 31 of 41 Colter County Administrative Services Department Procurement Services Division Attachment 1: Consultant's Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. We are not responding to CCNA Solicitation 16-6629—2016 Beach Renourishment Design for the following reason(s): ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date June 27,2016 New Business 7-h 32 of 41 Colter County Administrative Services Department Procurement Services Division Attachment 2: Consultant Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Consultant should check off each of the following items as the necessary action is completed: ❑ The Proposal has been signed. ❑ All applicable forms have been signed and included, along with licenses to complete the requirements of the project. ❑ Any addenda have been signed and included. ❑ The mailing envelope has been addressed to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Adam Northrup, Procurement Strategist CCNA Solicitation: 16-6629 —2016 Beach Renourishment Design ❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due Date. ❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date and time. (Otherwise Proposal cannot be considered.) ❑ If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date June 27,2016 New Business 7-h 33 of 41 Cotter County Administrative Services Department Procurement Services Division Attachment 3: Conflict of Interest Affidavit By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise)which relates to the proposed work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully disclosed. Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract and/or project duration. Firm: Signature and Date: Print Name Title of Signatory State of County of SUBSCRIBED AND SWORN to before me this day of 20 by , who is personally known to me to be the for the Firm, OR who produced the following identification • Notary Public My Commission Expires June 27,2016 New Business 7-h 34 of 41 CoiLier County Administrative Services Department Procurement Services Division Attachment 4: Consultant Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: CCNA Solicitation: 16-6629—2016 Beach Renourishment Design Dear Commissioners: The undersigned, as Consultant declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Consultant states that the proposal is based upon the proposal documents listed by the above referenced CCNA Solicitation. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of 200_in the County of , in the State of Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number Federal Tax Identification Number CCR # or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: June 27,2016 New Business 7-h 35 of 41 Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State,ZIP Telephone: Email: June 27,2016 New Business 7-h 36 of 41 Colter County Administrative Services Department Procurement Services Division Attachment 5: Immigration Affidavit Certification CCNA Solicitation: 16-6629—2016 Beach Renourishment Design This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals (RFP)submittals. Further, Consultants/Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Consultant's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verifv program may deem the Consultant/Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Consultant's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. June 27,2016 New Business 7-h 37 of 41 Cotter County Admne Services Det Procurement Services Cms.ion Attachment 6: Consultant Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual/Sole Proprietor _Corporation Partnership _Tax Exempt (Federal income tax-exempt entity Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Consultants who do not have a TIN,will be required to provide a social security number prior to an award). 4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number June 27,2016 New Business 7-h 38 of 41 Colter County Administrative Services Department Procurement Services Division Attachment 7: Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. 4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury&Property Damage, Owned/Non-owned/Hired; Automobile Included 5. El Other insurance as ❑ Watercraft $ Per Occurrence noted: El United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence El Pollution $ Per Occurrence ® Professional Liability $1,000,000 per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate El Project Professional Liability $ Per Occurrence El Valuable Papers Insurance $ Per Occurrence June 27,2016 ❑ Employee Dishonesty/Crime $ Pe1V@ceusiees97-h Including Employee Theft, Funds Transfer Fraud, Include a Joint3Bst#5t1 Payee endorsement naming Collier County. 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5%of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders'surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Consultant shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. RLC 4/1/2016 Consultant's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Consultant Signature Print Name Insurance Agency Agent Name Telephone Number June 27,2016 New Business 7-h Co, ler County 40 of 41 Administrative Services Department Procurement Services Division Attachment 8: Reference Questionnaire Solicitation: 16-6629 —2016 Beach Renourishment Design Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: Company: (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: FAX: Telephone: Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Project Description: Completion Date: Project Budget: Project Number of Days: Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS Please FAX this completed survey to: By _ _ � / ? ?R 7 « / - ? ? / amo \ 0 C4 / 7 E . w •& •a og Cr \ \ / i z w $ 9 CO m E k c - N M i K 1 _ N M C0 J a r A M a) _ c / ¢. E @ 2 E c U _ Co) � � Ck E C.) E co co _ N r n 2 x -c c)o 0 6- E o \ < J c \ n o E / / E / U co 0 \ k \ ƒ § % @ § E g Ce E f c Cl) q `� t E § / / 0 § J$ to RI @ E f $ a. Cl)] 7 - % 'ill c ._ is / E m E ltd. 1} « N 2 § f I- « _ > co }— CO k / O / June 27,2016 New Business 7-i 1 of 4 EXECUTIVE SUMMARY Recommendation to approve a work order with CB&I Coastal Planning & Engineering, Inc. to provide professional engineering services for modifications to physical monitoring plans under Contract No.15-6382 for time and material not to exceed $5,976, authorize the County Manager or his designee to execute the work order, and make a finding that this item promotes tourism. OBJECTIVE: To modify the physical monitoring plans for County Beaches and inlets. CONSIDERATIONS: Currently there are physical monitoring plans for the County's beaches and inlets that have varying survey requirements. Annual monitoring activities are dictated by these State approved physical monitoring plans. The County seeks to modify the plans to align the monitoring survey dates and to provide data on a timeline that is beneficial to the beach renourishment schedule. This will allow the beach surveys that are performed in the January/February of each year to also be used as the annual beach monitoring surveys that is required by FDEP permit. These surveys determine the condition of the beaches and if beach renourishment is necessary later in the Fall of each year. Staff has been successful in convincing FDEP to allow this to happen in the past however, FDEP is now requiring this practice be formalized for it to continue into the future. This permit modification request will include the Vanderbilt,Pelican Bay, Park Shore,Naples and Marco Island beaches along with the Vanderbilt,Doctors Pass, Collier Creek,Caxambas Pass Inlets. FISCAL IMPACT: Funding for the proposed work order is available in the amount of$5,976, in the Tourist Development Tax Fund 195, Project No. 90536, County/Naples Beach. Funding for this work order will not be requested for reimbursement from any grantor agency. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the June 9, 2016 CAC meeting this item was unanimously recommended for approval by a 7 to 0 vote. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: To approve a work order with CB&I Coastal Planning & Engineering, Inc. to provide professional engineering services for modifications to physical monitoring plans under contract No. 15-6382 for time and material not to exceed$5,976, authorize the County Manager or his designee to execute the work order, and make a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division, Growth Management Department Attachments: A. Proposal B. Work Order June 27,2016 ew Business 7-i CB&I Environmental Infrastruo jp4 Inc. 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 Tel:+1 561 391 8102 Fax: +1 561 391 9116 www.CBl.com May 11, 2016 Gary McAlpin Director Collier County Coastal Zone Management 2800 N. Horseshoe Drive Naples, FL 34104 Re: Modifications to Physical Monitoring Plans (Contract No. 15-6382 "Grant Funded Professional Services for Coastal Zone") Dear Gary: This scope of work details the tasks necessary for CB&I Environmental & Infrastructure, Inc. (CB&I) to assist the County in modifying the physical monitoring plans for the County's beaches and inlets. Currently there are physical monitoring plans for the County's beaches and inlets that have varying survey requirements. Annual monitoring activities are dictated by these State approved physical monitoring plans. The County seeks to modify the plans to align the monitoring survey dates and to provide data on a timeline that is beneficial to the beach renourishment schedule. CB&I will review the existing physical monitoring plans for the County's beaches and inlets and propose modifications to meet the County's goals. Through conference calls CB&I will coordinate with the Florida Department of Environmental Protection (FDEP) in gaining acceptance of the proposed modifications. The modified physical monitoring plans will be submitted to the agencies for approval and incorporation into existing permits. Included as Attachments are the Fee Proposal (Exhibit A), and the Rate Schedule (Exhibit B). These services will be performed on a time and materials basis not to exceed $5,976.00 under the terms and conditions of Contract No. 15-6382 between Collier County and CB&I dated June 9, 2015. Barring any unforeseen circumstances work will be completed within 180 days of receiving the notice to proceed. Very truly yours, Thomas P. Pierro, P.E., D.CE. Director CB&I Environmental & Infrastructure, Inc. Cc: Steve Keehn, P.E., CB&I Tara Brenner, P.G., CB&I Confidentiality Statement The information contained in this proposal is confidential commercial information and shall not be disclosed,except for evaluation purposes,provided that if a contract is awarded to CB&l Environmental&Infrastructure,Inc.as a result of or in connection with the submission of this proposal,the requester shall have the right to use or disclose the data to the extent provided in the contract. This restriction does not limit the requestor's right to use or disclose any technical data obtained from another source without restriction. > -= \ ii a e £ 2 N- CO _ - _ � Z 0 m CO « ® aE \ ) � a N0 c co -, © - 0ca I l ` &kk > | G11 CL - a) C A t 5 \ 2a2369- 69- ° t LI- .1) U) 2 \ 5 / E c = / } ] co te- co § _ - 2 7 \ 2 § k a) x m2 \ LI 0 a E a - m £ 22 71_ - 2 0 (0 ° & 0 n q 2 uj § § 0 C 0 ~ $ csi I- w u 0 ® 0 © ? m CO U. . Q \ ■ & 77 � \ Ccn \ o 2 § Fe- e 2 �� �� �� J < 0 ( E2a7 � § $ a) § f / 0 \ 4 u Q � I — w ® Is- cm To § 2 2 13 / 2 \ Q cz) 0 R I- C/)m . < C§ 2 F_ ILI ICct E o 013 / w ■ / j R a_ 2 k k k 2 June 27,2016 New Business 7-i 4 of 4 SCHEDULE B RATE SCHEDULE Title Rate Principal $207.00 Senior Project Manager $173.00 Project Manager $148.00 Senior Engineer $158.00 Engineer $124.00 Senior Inspector $97.00 Inspector $77.00 Senior Planner $140.00 Planner $111.00 Senior Designer $115.00 Designer $95.00 Environmental Specialist $110.00 Senior Environmental Specialist $135.00 Scientist/Geologist $94.00 Senior Scientist/Geologist $119.00 Marine Biologist/Hydrogeologist $111.00 Senior Marine Biologist/Hydrogeologist $139.00 Senior GIS Specialist $146.00 GIS Specialist $103.00 Clerical/Administrative $63.00 Senior Technician $86.00 Technician $73.00 Surveyor and Mapper $121.00 CAD Technician $82.00 Survey Crew- 2 man $136.00 Survey Crew - 3 man $172.00 Survey Crew-4 man $205.00 Senior Architect $155.00 Architect $122.00 This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and other services shall be mutually negotiated by Collier County and firm on a project by project basis as needed. B-1 June 27,2016 New Business 7-j 1 of 14 EXECUTIVE SUMMARY Recommendation to approve a work order with CB&I Coastal Planning & Engineering, Inc. to provide professional engineering services for 2017-2018 Local Government Funding Request under Contract No.15-6382 for time and material not to exceed$10,920,authorize the County Manager or his designee to execute the work order,and make a finding that this item promotes tourism. OBJECTIVE: To move forward with preparation of the 2017-2018 Local Government Funding Request (LGFR)for Collier County's shore protection projects. CONSIDERATIONS: CB&I Environmental & Infrastructure, Inc. (CB&I) will assist the County with Preparation of the 2017-2018 LGFR for Collier County's shore protection projects; South Marco Island and Collier County Beach Renourishment projects. All the elements of the projects as they apply to Rule 62B-36 and the LGFR application and guidance documents will be evaluated in order to increase Florida Department of Environmental Protection (FDEP) ranking and cost sharing opportunities where practical. Additionally, CB&I will update the application response to account for the modification of the LGFR based on the latest rating guidelines and rules and current project cost information. Once CB&I has completed a draft of the LGFR application they will provide it to Collier County for review and comment prior to submittal to FDEP. FDEP will review the application and may request additional information (RAI). CB&I will respond to FDEP's RAI and provide additional information to the FDEP on behalf of Collier County as needed. FDEP then reviews the applications in detail and provides initial project rankings and initial project assessments. Collier County will then have the opportunity to respond to the initial project assessment. CB&I will then perform a review of the initial project assessment on behalf of Collier County and, if warranted, provide the County with a draft letter to the FDEP identifying the area within the application that may provide additional points to the County. FISCAL IMPACT: Funding for the proposed work order is available in the amount of$10,920, in the Tourist Development Tax Fund 195, Project No. 90065, FDEP LGFR Analysis. Funding for this work order will not be requested for reimbursement from any grantor agency. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: This item will be reviewed for approval by the Tourist Development Council meeting on June 27, 2016. This request was received on June 1,2016 with a submittal deadline of August 1,2016. CB&I provided a proposal on June 13, 2016 and therefore were unable to be presented to the Coastal Advisory Committee (CAC) at their June 9, 2016 meeting. As this it time sensitive this item will go, after the fact, for review to the CAC on August 11,2016. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board of County Commissioners approves a work order with CB&I Coastal Planning & Engineering, Inc. to provide professional engineering services for 2017-2018 Local Government Funding Request under Contract No.15-6382 for time and material not to exceed $10,920, June 27,2016 New Business 7-j 2 of 14 authorizes the County Manager or his designee to execute the work order, and makes a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division,Growth Management Department Attachments: A. Proposal B. Work Order s ne 27, 2016 CB&I Environmental f4a,t tc} r j Inc. GB" 2481 NW Boca AR o Blvd. Boca Raton, FL 33431 Tel: +1 561 391 8102 Fax:+1 561 391 9116 www.CBl.com June 9, 2016 Gary McAlpin, Director Collier County Coastal Zone Management 2800 N. Horseshoe Drive Naples, FL 34104 Re: 2017-2018 Local Government Funding Request(LGFR) Preparation (Contract No 15-6382) Dear Gary: This letter is in response to Collier County's request for a proposal for CB&I Environmental & Infrastructure, Inc. (CB&I) to support the County with submittal of the 2017-2018 Local Government Funding Request (LGFR) and subsequent requests for additional information. CB&I will assist the County with preparation of the 2017-2018 LGFR for Collier County's shore protection projects; South Marco Island and Collier County Beach Renourishment projects. All the elements of the projects as they apply to the 62B-36 Rule and the LGFR application and guidance document will be evaluated in order to increase FDEP ranking and cost sharing opportunities where practical. Additionally, we will update the application response to account for the modification of the LGFR based on the latest rating guidelines and rules and current project cost information. The FDEP's ranking methodology document will serve as a guide for the responses we formulate on behalf of the County. Once we have completed a draft of the LGFR application we will provide it to Collier County for review and comment prior to submittal to the FDEP. Following application submission, the FDEP will review the application and may request additional information (RAI). CB&I will respond to FDEP's RAI and provide additional information to the FDEP on behalf of Collier County as needed. Following application review and response, the FDEP reviews the applications in detail and provides initial project rankings and initial project assessments. The applicant then has the opportunity to respond to the initial project assessment. We will perform a review of the initial project assessment on behalf of Collier County and, if warranted, provide the County with a draft letter to the FDEP identifying the areas within the application that may provide additional points to the County. Included as Attachments are; the Fee Proposal (Exhibit A), and the Rates Schedule (Exhibit B). The cost to provide the Services is $10,920.00 on a time and materials not-to-exceed basis. Barring any unforeseen circumstances, all work will be completed within 180 days of receiving the Notice to Proceed. Very truly yours, S/114 Thomas P. Pierro, P.E., D.CE Vice President CB&I Environmental & Infrastructure, Inc. cc: Tara Brenner, P.G., CB&I June 27,2016 New Business 7-j 4of14 Exhibit A Fee Proposal 7 � \ } \ I 7 co '7'_ QE 64 ow %/ � V) � :TS U /g ! E B co\ \ , co } U) I G 2 § 0 , o2 o a 3 k re a w ce I- CNJ in z OC 0 / / CO G > « $ c ƒ _ � w { \ . ca z « f k n : ii 0Cs1 Q2 G � � ® E § § } } - I & a 2 § $ \ 0 § /f II II II § moo ; u 0 j } \ o i 4 � � 0 0 wenI- E k d I d in ± m22Q & o I Ko re / /a @ / o � � CL § ® ) zqu_ § ix z1 - L -I < 0 0 w f / a To 2 w I- <>Lu / 2 o , k 4) 2 \ o ] \ t F- E(11 ) k § § as ) B. re r" g U) To F June 27,2016 New Business 7-j 6of14 13 C , Exhibit B Rate Schedule June 27,2016 New Business 7-j 7 of 14 SCHEDULE B RATE SCHEDULE Title Rate Principal $207.00 Senior Project Manager $173.00 Project Manager $148.00 Senior Engineer $158.00 Engineer $124.00 Senior Inspector $97.00 Inspector $77.00 Senior Planner $140.00 Planner $111.00 Senior Designer $115.00 Designer $95.00 Environmental Specialist $110.00 Senior Environmental Specialist $135.00 Scientist/Geologist $94.00 Senior Scientist/Geologist $119.00 Marine Biologist/Hydrogeologist $111.00 Senior Marine Biologist/Hydrogeologist $139.00 Senior GIS Specialist $146.00 GIS Specialist $103.00 Clerical/Administrative $63.00 Senior Technician $86.00 Technician $73.00 Surveyor and Mapper $121.00 CAD Technician $82.00 Survey Crew- 2 man $136.00 Survey Crew -3 man $172.00 Survey Crew-4 man $205.00 Senior Architect $155.00 Architect $122.00 This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and other services shall be mutually negotiated by Collier County and firm on a project by project basis as needed. B-1 i J June 27, 2016 New Business 7-j 8 of 14 ,WORK ORDER/PURCHASE ORDER Contract 15-6382 "Grant Funded Professional Services for Coast Zone" Contract Expiration Date: June 8. 201gf ,...- This iThis Work Order is for professional Engineering services for work known as: 2017-2018 Local tiovernment Funding Request(LGFR) Preparation. Project Name: FDEP LGFR Analysis Project No: 195-90065 The work is specified in the proposal dated June 9. 2016 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: CB&1 Environmental & Infrastructure. Inc. / Scope of Work: As detailed in the attached proposal and the following: " * Task I Initial Submittal, RAI. Applicg9pn Review and Assessment r Schedule of Work: Complete work within 180 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 15-6382 tcill survive and remain subject to the terms and conditions ol'that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with folio ng method(s): Negotiated Lump Sum (NLS) ❑Lump Sum P�,us Reimbursable Costs (I,S+RC ®Time& Material (T&M) (established hourly rate— Schedule A) ❑ Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the attached proposal. Task I $10,920.00 / TOTAL FEE $10.920.00 PREPARF,I) BY: 6' lr diary M Alpin, P.E. Date APPROVED BY ,..,w _., il, --1 '..'.- i it ,ollo Am} Plitt , Div sion Director Date 1V -4` APPROVED '` i f. ,/ f Dm,id S. Wilkison,Department !lead Date By the signature below. the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present,or currently planned interest or activity (financial. contractual. organizational, or otherwise) which Page 1 of 2 June 27, 2016 New Business 7-j 9 of 14 relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: CB&l Environmental&Infrastructure,Inc. k.5L 6/14/16 Thomas P. Pierro, P.E. Director Date Page 2 of 2 June 27, 2016 CB&I Environmental& P'ag �' �7jhc. 2481 NW Bocatti 8 Blvd. Boca Raton,FL 33431 Tel:+1 581 391 8102 Fax:+i 581 391 9116 www.CBL.corn June 9, 2016 Gary McAlpin, Director Collier County Coastal Zone Management 2800 N. Horseshoe Drive Naples, FL 34104 Re: 2017-2018 Local Government Funding Request(LGFR) Preparation(Contract No 15-6382) Dear Gary: This letter is in response to Collier County's request for a proposal for CB&I Environmental & Infrastructure, Inc. (CB&I) to support the County with submittal of the 2017-2018 Local Government Funding Request (LGFR) and subsequent requests for additional information. CB&I will assist the County with preparation of the 2017-2018 LGFR for Collier County's shore protection projects; South Marco Island and Collier County Beach Renourishment projects. All the elements of the projects as they apply to the 62B-36 Rule and the LGFR application and guidance document will be evaluated in order to increase FDEP ranking and cost sharing opportunities where practical. Additionally, we will update the application response to account for the modification of the LGFR based on the latest rating guidelines and rules and current project cost information. The FDEP's ranking methodology document will serve as a guide for the responses we formulate on behalf of the County. Once we have completed a draft of the LGFR application we will provide it to Collier County for review and comment prior to submittal to the FDEP. Following application submission, the FDEP will review the application and may request additional information (RAI). CB&I will respond to FDEP's RAI and provide additional information to the FDEP on behalf of Collier County as needed. Following application review and response, the FDEP reviews the applications in detail and provides initial project rankings and initial project assessments. The applicant then has the opportunity to respond to the initial project assessment. We will perform a review of the initial project assessment on behalf of Collier County and, if warranted, provide the County with a draft letter to the FDEP identifying the areas within the application that may provide additional points to the County, Included as Attachments are; the Fee Proposal (Exhibit A), and the Rates Schedule (Exhibit B). The cost to provide the Services is$10,920.00n a time and iterials not-to-exceed b5sis. Barring any unforeseen circumstances, all work will be completed within 180 days of receiving the Notice to Proceed. Very truly yours, , Thomas P. Pierro, P.E., D.CE Vice President CB&I Environmental & Infrastructure, Inc. cc: Tara Brenner, P.G., CB&I June 27, 2016 New Business 7-j 11 of 14 Exhibit A Fee Proposal June 27,2016 New Business 7-j Z 712 12 of 14 E x 4, sok e Si 0 r'.1 CV LG? U Zt `tr n r V O 2En as Q CA p VC3 4 i W a opt Z c 'r' r N 3Z Q SO C 4., N W W6.51. �1 w CO 8 J 0 # 10 3 Lx CI N W en4;" Mt N w X b Z to as 4 *- yp e W' 4X .--,z H Rf II P 0 CCw c oo o rE m O tii V er di. a " I rt U N it0. 134 ° a } U U. z U 2W I 3 J J h- zv 0 W J 2 it, g g E a C7 a a S U t 3 J c 51 m O W N y A N C Y C. V 1 a. I I a E co 4 c June 27, 2016 New Business 7-j 13 of 14 Exhibit B Rate Schedule June 27, 2016 New Business 7-j 14 of 14 SCHEDULE B RATE SCHEDULE Title Rate Principal $207.00 Senior Pro'ect Manager $173.00 Project Manager $148.00 Senior En.ineer $158.00 Engineer * $124.00 Senior Inspector $97.00 Inspector $77.00 Senior Planner I $140.00 Planner $111.00 Senior Designer $115.00 Designer 1 $95.00 Environmental Specialist $110.00_ Senior Environmental S.ecialist y $13500 Scientist/Geologist $94.00 Senior Scientist/Geologist $119.00 Marine Biologist/Hydrogeologist $111.00 Senior Marine Biologist/Hydrogeologist $139.00 i Senior GIS Specialist $14$.00 GIS Specialist $103.00 Clerical/Administrative $63.00 Senior Technician $86.00 _A Technician $73.00 g_ Surveyor and Mapper $121.00 CAD Technician $82.00 Survey Crew-2 man $136.00 Survey Crew-3 man $172.00 Survey Crew-4 man $205.00 Senior Architect $155.00 Architect $122.00 This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and other services shall be mutually negotiated by Collier County and firm on a project by project basis as needed. B-1 June 27,2016 New Business 7-k 1 of 9 EXECUTIVE SUMMARY Recommendation to approve the expenditure of Beach Park Facilities Tourist Development Tax funds in the amount of$9,280 for the purchase of(4)ADA beach wheelchairs with Deming Designs, Inc. and make a finding that this expenditure promotes tourism. OBJECTIVE: To purchase 4 beach ADA wheel chairs for Beach Park Facilities. CONSIDERATIONS: On April 27, 2015, the Tourist Development Council (TDC) approved the Category"A" grant applications submitted by the Parks and Recreation Division for beach park facilities (Item 7i). The grant approval included$12,000 to purchase beach wheelchairs for four County beach park facilities (Clam Pass, Tigertail, Barefoot, and Vanderbilt). Quotes were solicited from several companies and three were submitted as follows: 1) Deming Designs Inc.: $9,280 2) Top Mobility: $9,916 3) Active Forever: $9,999.96 Deming Designs, Inc. has been selected as the lowest, qualified, and responsive bidder. The purchase will be made via County standard Purchase Order. FISCAL IMPACT: Funds in the amount of$9,280 are available in TDC Beach Park Facilities Fund (183)in Project No. 80331 (Beach Wheel Chairs). GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board approved this project with a 5-0 vote on April 15, 2015. The Tourist Development Council will review this item at its regularly scheduled meeting on June 27th,2016. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: That the Tourist Development Council approve the expenditure of$9,280 for the purchase of(4)ADA beach wheelchairs and make a finding that this expenditure promotes tourism. Prepared by: Nancy E. Olson, Manager Collier County Parks and Recreation Attachments: 1)Quotes for Beach Wheel Chairs 5)Email extending low quote for 90 days. Vsteel De Bug Beach Wheelchair rage 1 of Z June 27,2016 New Business 7-k 2 of 9 FREE Ground Shipping!(click for details) Log in Checkout My Account My Wishlist Torever INDEPENDENT LOVING PRODUCTS OI CART What are you looking for today? lvaSearch AdvancedSearch WHAT'S NEW FREE SHIPPING BRANDS CATALOG HEALTH ARTICLES BATH SAFETY BRACES OXYGEN DIABETES SUPPLEMENTS SHOP BY CATEGORIES SHOP BY TOPIC CLEARANCE GIFT IDEAS F-cme Vsteel De Bug Beach Wheelchair Affirm Buy with monthly payments LEARN MORE Vsteel De Bug Beach Wheelchair Olt SKU:A17409x Be the first to review this product Deming Designs Inc $2,499.99 The Vsteel De Bug Beach Wheelchair is an innovative wheelchair designed to accommodate mobility impaired individuals.Durable and safethis unique all terrain wheelchair utilizes rear suspension casters that keep all four wheels in contact with the ground when going across uneven terrain,making it much more stable than standard outdoor wheelchairs 'Variations Choose an Option.. Oty. 1 ADD TO CART Add to Wshlisl Add to Compare Email to a Fnend 11I • fir , JitJr More Information Reviews Shipping 8 Returns With the Vsteel De Bug Beach Wheelchair you can easily navigate over grass,sand,gravel and snowl Unlike the Exsteel De Bug Beach Wheelchair(A17408),which has elevated legs,the Vsteel De Bug Beach Wheelchair only has fixed legs The frame is constructed using#316L Stainless Steel tubing which is a higher grade than standard"mane grade"stainless steel for added safety and support A convenient 33 5 inch chair width allows users to easily fit through 36'doorways,while a sling seating system material made from Phiffertex provides superior comfort Additional features include removable arms rests,standard wheelchair brakes,lap seat belt and anti-tip wheels The Vsteel De Bug Beach Wheelchair also includes optional reclining and tilt n space features,as well as an optional headrest and chest strap with D Ring release Buy your Vsteel De Bug Beach Wheelchair from ActiveForever com today!Vsteel Beach Wheelchair Features:High grade#316L stainless steel tubing Articulat View more Simple returns and quick ,PBYPal Mon-Fri 7-5:30 MST.Sat 9-4 - delivery © a$'w MST r J S (800)377-8033 Sign up for our newsletter Enter email address Submit CO�MPAANY iNFOI8NAT10N- CUSTOMER SERVICE USEFUL TIPS AND INFORMATION AbWr05 @PIS R In@.F+gj De-rociS S Rare' Our Slug https://www.activeforever.com/vsteel-de-bug-beach-wheelchair 5/3/2016 June 27, 2016 New Business 7-k 3 of 9 Deming Designs Inc. Quote 1090 Cobblestone Dr. Pensacola, FL 32514 Date 3/9/2016 Bill To Ship To Collier County Collier County Park Attn,Accounts Payable Jack Sullivan 3299 Tamiami Tri E Ste 700 North Collier Regional Park Naples,FL 34112 5749 1500 Livingston Rd bccapclerk@collierclerk.com Naples,FL 34109 P.O. No. Terms Description Qty Cost Total 316L Stainless Steel Beach Wheelchair with seatbelts,removable, 4 2,250.00 9.000.00 swing away armrest and castering rear wheels, Ten year warranty on frame included Shipping 4 140.00 560.00 Freight deduction for multiple unit order -280.00 -280.00 Sales Tax 0.00% 0.00 Total $9,280.00 Phone# Fax# E-mail Web Site 850-478-5765 850-476-3361 kmdeming@aol.com www.beachwheelchair.com De-Bug Stainless Steel Beach Wheelchair De-Bug - Deming Designs Ligntweignt DCilctlJune 2 i., i 2016 L New Business 7-k 4 of 9 MOTHERS DAY SALEt SAVE$100 OFF YOUR SCOOTER ORDER$700+Enter Promo Code:TOMO et Checkout.Learn more WOP ,�� Order Status My Account la My Cart(0) ',hop by Phone ��. �CRIE �, f-888-364-3813 ;Price Beater *Site Map *Heip S Today's Deal *Outlet Store *Scooter Store Mon-Fri 9am-7pm Sat Siam-3pm EST Home Medical Equipment Superstore h r Go Home Shopping Tools Service&Parts RentalsSea SearchContact Us ..._.._-. .. -..... Scooters Power Chairs Mobility Lifts Accessibility Ramps Lift Chairs Wheelchairs Walking Aids More» Clearance Store You're shopping in Home Manual Wheelchairs Lightweight Beach Wheelchairs De-Bug Stainless Steel Beach Wheelchair � De-Bug Stainless Steel Beach Wheelchair Model: De-Bug Wish List Printer Friendly Email a Friend Write a Review List Price: $2,895 00 g DEMING i 1 4 Save: 28 des ens Our Price: $2,479.00 Free Shipping eerie IF*, 7 {'BICE ' . Custom Order:6 to 8 Weeks Production Time ilk j �—i •YYE,.v .IfAT ANY PIM' � iii . PayPal CREDIT i r';bemo Get 6 Months to pay on 599+ ,mag•+ (�VVao Check out with FayPal and :-:-t ltrrct tnrtc R Answt•r, TECH SPECS DOCUMENTS WARRANTY RETURNS 0&A RENEWS CUSTOMIZE a BUY De-Bug Stainless Steel Beach Wheelchair Overview Deming Designs De-Bug articulating rear suspension allows all four wheels to remain In contact with the ground when going across uneven terrain.It fits easily through a 36"doorway,to the maneuverability thisidby castering rear wheels.The De-Bug Is unique, patented design provides a comfortable ride.The body is properly supported The Seating material is phiffertex nylon,anti absorbant,U.V.resistant.It is removable and machine washable. The Tires are 3 ply poly urathene,low pressure,to specifically enable easy operation In grass,gravel,sand,snow and uneven terrain. It turns easily and quickly while users sit at a comfortable tilt angle which may be adjusted. Features: • High grade#316L stainless steel tubing • Articulating rear-wheel suspension and casters • Poly-nylon material to eliminate salt water corrosion • Lap Seat belt and swing away removable armrests for easy transfer • Standard wheelchair brakes • Lap seat belt and anti-tip wheels for safety • Made in the USA De-Bug Stainless Steel Beach Wheelchair Documents More Manuals ?rndsc Resor;,v ProcutL aiMr10 Ask Questions.Share Your Answers. Exchange ideas,leave your opinions and share tips with other mobility products users. t 7 ASK A NEW QUESTION Questions With Answers .. 1 answer https://www.topmobility.com/de-bug-stainless-steel-beach-wheelchair-p1832.htm 5/3/2016 .7Lcui neaen w nw Cnatr Lk-Bug - Deming Designs lightweight BeacJne 2R§str62 of 4 New Business 7-k 5 of 9 HNIo We are Iookin fora tilt i •ace. ch wheelchair that can be folded or broken dow into chill ,=1111 9 MfCQM��kf�,'�eiii Ai@�- .'. r r��t 13fEFr1��E✓is�� m , e. P 100 at CJt Product Name:De-Bug Stain : Steel =each Wheelchair Model:De-Bug Asked by Wendy-02/2 '015 Q:I discuss with you by phone tothe b 4• price with a Drink Holder.33"width. Product Name:De-Bug Stalnl' Steel ach Wheelchair Model:De-Bug 1 answer Asked by Joseph Sara •-0 , 2013 r: 1 Q:Justwondering about shipment t. nada ntl If you know anything about how much duty on this k piece of medical equipment We cant d anything like this In Canada and I would love to get k on the II i beach at her family's cottage, 1 air Product Name:De-Bug Stalni-. Steel ach Wheelchair Model:De-Bug Asked by Jennifer Prev. 04/ `014 De-Bug Stainless Steel Beach Wheel r • Already own it?Write a Review - --- You Have No Reviews. Customize Options Debug Model Q Stainless Steel with Adjustable Fixed Leg Rest :44 o Stainless Steel with Adjustable Extending Ele g Leg st(+)$220.00 Frame Finish ? Q High Gloss Stainless Steel-Standard Q Colored Powder Coating-Custom(please •_ s the colt below)(+)5400.00 Seat Width 118 in. v) DeBug Optional Accessories ❑ Swing Away Lateral Supports(+)$350 00 Siet r ❑ Butterfly Chest Strap(+)$100.00 )11(❑ Chest Strap with D Ring Release(+)$50 00 ❑ Cushion 2 piece Phiffertex(Zippered Open Cell .m)(+• .'.00 a ❑ Drink Holder(+)$24.50 ) 0 Fishing Pole Holder 1.5 in diameter(+)$6000 ❑ Head rest(+)$230.00 ❑ Interchangeable Indoor Front Wheels(for Pools. •Il•In 5 Owers)Rear axle&casters are extra(+)$350,00 ❑ Interchangeable Pool Rear Casters&Wheels to.f for Athatic Access(+)$300.00 https://www.topmobility.com/de-bug-' .inlei s-steel-beach-wheelchair-p 1 :4 2.htm 5/3/2016 June 27, 2016 New Business 7-k 6 of 9 From: SullivanJake To: OlsonNancv Subject: FW: Beach Wheel Chair Quotes Date: Wednesday,April 20,2016 10:31:06 AM Pdee From: kmdeming@aol.com [mailto:kmdeming@aol.com] Sent: Tuesday, April 19, 2016 6:27 PM To: SullivanJake Subject: Re: Beach Wheel Chair Quotes Hello Jake, The quote is good for 90 days. Look forward to hearing from you and lets make this happen! Have a great day! Thank You. Sincerely, Karen Deming Deming Designs, Inc. 1090 Cobblestone Dr. Pensacola, FL 32514 850-478-5765 www.beachwheelchair.com https://www.facebook.com/beachwheelchair http://www.linkedin.com/pub/karen-deming/1/515/595 Original Message From: SullivanJake <JakeSullivan@colliergov.net> To:All Terrain/Beach Wheelchair<kmdeming@aol.com> Cc: OlsonNancy<JVancyOlson©colliergov.net> Sent: Mon,Apr 11, 2016 10:30 am Subject: FW: Beach Wheel Chair Quotes Good morning Karen — Happy Monday morning! I know it seems like we've been working on this project forever— Nancy Olson is currently working on our request to the Board of County Commissioners for funding to purchase several beach wheelchairs. Could you please update the pricing list for 2016 and quote me for four chairs w/shipping and tell me if the quote will stand for 90 days? Many thanks June 27, 2016 New Business 7-k 7 of 9 Pae Jake Sullivan Supervisor of Park Rangers Collier County Park Ranger Service North Collier Regional Park 15000 Livingston Road Naples, Fl 34109 Tel: 239.252.4060 JakeSullivan@colliergov.net Co ttr Count)/ PSemes Pis&Recreatm Div s+pi "To enrich the quality of life for the community and visitors and to protect the natural resources of Collier County." From: OlsonNancy Sent: Monday, April 11, 2016 11:21 AM To: SullivanJake Subject: RE: Beach Wheel Chair Quotes I am working on the ES for BOCC. Can you email Karen and ask her if this quote will stand for 90 days? It will take that long to get this going. Thanks. Nancy E. Olson, CPRP Region Manager, Beach and Water 239-252-4000 nancyolsonOcolliergov.net Mission: "To enrich the quality of life for the community and visitors and protect the natural resources of Collier County." From: SullivanJake Sent: Wednesday, March 23, 2016 3:56 PM To: OlsonNancy Subject: FW: Beach Wheel Chair Quotes Nancy— Did you get this from the wheelchair lady? Paz From: All Terrain/ Beach Wheelchair [mailto:kmdemingCa�aol.com] Sent: Wednesday, March 09, 2016 4:58 PM To: SullivanJake Subject: Re: Beach Wheel Chair Quotes Dear Jake, June 27, 2016 New Business 7-k 8 of 9 Attached are the quotes that you requested, however,just to double check I quoted you for the fixed leg rest chairs as opposed to the elevating leg rests that you previously purchased. Please let me know if I should make any changes. Thank You. Sincerely, Karen Deming Deming Designs, Inc. 1090 Cobblestone Dr. Pensacola, FL 32514 850-478-5765 www.beachwheelchair.com https://www.facebook.com/beachwheelchair http://www.linkedin.com/pub/karen-deming/1/515/595 Original Message From: SullivanJake <JakeSullivantcolliergov.net> To: All Terrain/Beach Wheelchair<kmdeming@aol.com> Sent: Tue, Mar 8, 2016 2:45 pm Subject: FW: Beach Wheel Chair Quotes Good afternoon Karen — Hope all is well - As you can see from the email from Nancy Olson, we have received some grant money from our Tourist Development Council and are interested in purchasing some additional beach wheelchairs. Could you do me a favor and prepare two (2) separate quotes— One quote for an individual chair w/shipping One quote for four(4)chairs w/shipping We are trying to get this item on the Board of Count yCommissioners agenda to spend the grant money, so any help on this request you can provide would be appreciated. As always Many Thanks - Palee Jake Sullivan Supervisor of Park Rangers Collier County Park Ranger Service North Collier Regional Park 15000 Livingston Road Naples, Fl 34109 Tel: 239.252.4060 JakeSullivan@colliergov,nef June 27, 2016 New Business 7-k 9 of 9 CAT C01411tV Fblk:Sergi Department Parks&Rc-eabnr 0ivis'r "To enrich the quality of life for the community and visitors and to protect the natural resources of Collier County." From: OlsonNancy Sent: Thursday, March 03, 2016 4:10 PM To: kmdeming(aaol.com Cc: SullivanJake Subject: Beach Wheel Chair Quotes Ms. Deming, You sent this quote to Jake Sullivan in November of last year. I am preparing the documentation needed for approval for purchase (the wheels of government move very slowly). Can you please provide me with an updated quote? Thank you so much. Nancy Olson, Manager Collier Parks and Recreation Under Florida Law,e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. From: All Terrain I Beach Wheelchair [mailto:kmdemingaol.com] Sent: Wednesday, January 27, 2016 1:30 PM To: SullivanJake Subject: Re: Sales Order 2370 from Deming Designs Inc. Jake, Our pricing hasn't changed. I'm so pleased that you and the council are happy enough with our chairs you have decided to purchase more. If you do purchase several at a time I would be happy to offer some type of discount. Please let me know when you are ready for a formal quote Best Wishes Karen Deming Deming Designs, Inc. 1090 Cobblestone Dr. Pensacola, FL 32514 850-478-5765 www.beachwheelchair.com https://www.facebook.com/beachwheelchair http://www.linkedin.com/pub/karen-deming/1/515/595 June 27, 2016 New Business 7-I 1 of 20 EXECUTIVE SUMMARY Recommendation to approve a Collier County Tourist Development Council Category "A" Grant Application for Beach Park Facilities for Fiscal Year 2016/2017 in the amount of $800,000 to provide an upgrade to the existing Clam Pass Beach Park Electrical system and to make the finding that the projects promotes tourism. OBJECTIVE: To obtain Collier County Tourist Development Council grant funding to renovate the Clam Pass Beach Park electrical system. CONSIDERATIONS: The Collier County Board of County Commissioners through the Parks and Recreation Division has an agreement with the Naples Grande to provide services to both the public who visit the park and the guests of the Naples Grande. This mutual agreement provides benefits to both public and hotel guests and visitors at a considerable benefit to both organizations. Facilities Management staff have completed an assessment of the electrical system that powers the beach park facility and has determined that an upgrade is required for this system that was installed 20 years ago and has been deteoriated from the harsh coastal conditions. Currently, the Parks and Recreation Division and Naples Grande have a joint relationship for operations, and the Naples Grande indicated that they provide and have provided the attached improvements and contributions towards operations. The Parks and Recreation Division also provides operational costs associated with Clam Pass Park including Park Rangers, maintenance staff, and toll booth attendants, which provides support of the park and provides for the beach park's operational needs. As part of the inspection of the beach park facility, Facilities Management Division's assessment of Clam Pass Park revealed that the entire electrical system is in need of renovation. The Facilities Management Division indicated that due to the inadequacy of the current electrical system, the electrical feeders that supply power to the system have failed four times during the last year. The repairs have revealed the need to totally renovate the electrical system in order to ensure power is provided at the beach park facility including the concession/restroom area in the future. Attached is an outline of expenditures related to the renovation of the electrical system. An additional amount is requested to cover any unforeseen contingencies associated with the project. The electrical renovations are not the result of the current operations of the concession, but just basic power supply to the facility including the concession, restrooms,and lift station. The major capital improvements required at Clam Pass Park including the electrical renovation are eligible for consideration of from the TDC Category"A"Beach Park Facility Funds. While a cost share currently exists for operational expenses, major capital project expenditures are available through TDC Category"A"Beach Park Facility Funds. Staff recommends that this major capital project be funded with TDC funds. FISCAL IMPACT: Funds in the amount of$800,000 are available for appropriation for FY 17 from Category"A"Tourist Taxes Fund 183 reserves. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. June 27, 2016 New Business 7-I 2 of 20 LEGAL CONSIDERATIONS:.This item has been approved as to form and legality and requires majority vote for approval.—CMG PARKS AND RECREATION ADVISORY BOARD RECOMMENDATION(S): At the April 20, 2016 Parks and Recreation Advisory Board meeting, the Board recommended to staff to approach the Naples Grande Beach Resort regarding if they would assist in funding of the electrical upgrade needed for the Park. The Naples Grande provided as part of the May 18, 2016 to PARAB information related to their current contribution to both operations and capital improvements from the hotel. At that meeting, PARAB approved the grant request with a provision that the Naples Grande provide a cost share proposal regarding the project(please see proposal attached). TOURIST DEVELOPMENT COUNCIL RECOMMENDATIONS: The Tourist Development Council at their April 25, 2016 meeting requested that the item be removed from other Category"A" FY 17 requests until clarification of potential funding sources for repairs could be identified. The TDC indicated that once all funding sources were identified that an out of cycle grant request be presented to them for consideration. RECOMMENDATION: That the Tourist Development Council approve the above-referenced Category"A" grant application to fund electrical improvements at Clam Pass Beach Park in the amount of$800,000 and make a finding that these expenditures promote tourism. Prepared by: Barry Williams,Director,Collier County Parks and Recreation Division Attachment(s) TDC Application; Probable Cost Estimate; Naples Grande Lease Agreement; Cost Share Proposal Naples Grande June 27,2016 New Business 7-I 3 of 20 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL CATEGORY"A" GRANT APPLICATION Clam Pass Beach Park Electrical Upgrade 1. Name and Address of Project Sponsor Organization: Collier County Parks and Recreation Department North Collier Regional Park 15000 Livingston Road Naples,Florida 34109 2. Contact Person,Title and Phone Number: Name: Barry Williams,Director Address: 15000 Livingston Road City: Naples; ST: FL; ZIP 34109 Phone: 239-252-4035 FAX: 252-530-6538 Other: 239-280-7035 3. Organization's Chief Official and Title: Barry Williams,Director Collier County Parks and Recreation Department 4. Details of Project-Description and Location: The existing electrical service at Clam Pass Beach Park is inadequate to serve the amenities in the park. On June 4, 2015 a public meeting was held to solicit input into the scope of work for this beach park location and the electrical upgrade was discussed in the overall scope of improvements at this location. AECOM Technical Services, Inc., provided an assessment of current conditions and an estimated cost to upgrade. 5. Estimated project start date: October 2016 6. Estimated project duration: (see below for milestones). 7. Total TDC Tax Funds Requested: $800,000 8. If the full amount requested cannot be awarded,can the program/project be restructured to accommodate a smaller award? Yes( ) No(X) June 27,2016 New Business 7-I 4 of 20 Collier County Tourist Development Council Category"A" Grant Application Page 2 PROJECT BUDGET PROJECT ELEMENT AMOUNT TDC Funds Requested $800,000 City/Taxing District Share $N/A State of Florida Share $N/A Federal Share $N/A TOTAL PROJECT EXPENSES: Permitting $5,000 Post Design $25,000 Upgrade $770,000 TOTAL $800,000 Milestones: Solicit proposals for scope 30 days after scope is defined Proposals due 30 days after solicitation Approve Work Order 30 days after quotes received Issue NTP 2 weeks after PO is issued Permitting 6 months after NTP is issued Replacement Cost Estimate 6 months after NTP is issued Solicit quotes for upgrade 30 days after drawings and permitting are complete Quotes due 30 days after solicitation Approve work order 30 days after quotes received Issue NTP 2 weeks after PO is issued Upgrade completion 6 months after NTP issued June 27,2016 New Business 7-I 5 of 20 I have read the Tourist Development Category "A" Beach Funding Policy covering beach re-nourishment and pass maintenance and agree that my organization will comply with all guidelines and criteria. 01/A0--- C Signat re of Sponsor Organizations Chief Official Da e June 27, 2016 New Business 7-I 6 of 20 ESTIMATE OF PROBABLE CONSTRUCTION COST Material Cost Labor Costs Unit Line Item of Quantity Line No. Measure Unit Total Unit Total Total Clam Pass 400A,3P NEMA 4Xfused Disconnect Sw EA 2 5750.00 11500.00 545.00 1090.00 12590.00 Meter EA 1 720.00 720.00 257.00 257.00 977.00 30x30x10 Nema 4x SS Enclosure EA 1 1150.00 1150.00 182.00 182.00 1332.00 36x36x10 Nema 4x PVC Enclosure EA 17 1775.00 30175.00 208.00 3536.00 33711.00 600kcmil lugs EA 102 9.00 918.00 75.00 7650.00 8568.00 600kcmil splice EA 24 62.00 1488.00 109.00 2616.00 4104.00 Ground rod EA 2 80.00 160.00 120.00 240.00 400.00 Channel(rack) LF 50 26.00 1300.00 55.00 2750.00 4050.00 Channel(under boardwalk) LF 150 26.00 3900.00 55.00 8250.00 12150.00 1 Cadweld EA 2 12.00 24.00 62.00 124.00 148.00 Trench and backfill LF 400 2.48 992.00 3.20 1280.00 2272.00 1"PVC Conduit LF 40 2.11 84.40 3.50 140.00 224.40 3"PVC Conduit LF 10100 6.30 63630.00 7.95 80295.00 143925.00 2-1/2"PVC Conduit LF 20 3.90 78.00 4.86 97.20 175.20 #250 THWN Wire LF 100 5.20 520.00 2.19 219.00 739.00 #350 THWN Wire LF 200 6.25 1250.00 2.30 460.00 1710.00 #600 THWN Wire LF 19000 13.00 247000.00 3.35 63650.00 310650.00 #4 THWN Wire LF 60 0.87 52.20 0.82 49.20 101.40 #1/0 THWN Wire LF 20 2.17 43.40 1.33 26.60 70.00 #3/0 THWN Wire LF 10000 3.40 34000.00 1.75 17500.00 51500.00 #12 THWN Wire LF 150 0.11 16.50 0.40 60.00 76.50 #535 Type'P'Marine cable LF 200 40.00 8000.00 4.00 800.00 8800.00 167KVA 480-120/240V Transformer EA 1 9325.00 9325.00 1350.00 1350.00 10675.00 600 Amp panel 120/240V,Nema 4X EA 1 7800.00 7800.00 1700.00 1700.00 9500.00 2P.-300A BKR EA 1 350.00 350.00 146.00 146.00 496.00 2P.-20A BKR EA 3 36.00 108.00 54.00 162.00 270.00 3'x3'x4'inground pullbox EA 4 2000.00 8000.00 775.00 3100.00 11100.00 Remove#350kcmil cable LF 13500 0.00 0.13 1755.00 1755.00 Remove Meter and Disc.SW EA 2 0.00 87.00 174.00 174.00 Misc.Hardware EA 34 4.00 136.00 20.00 680.00 816.00 Directional drill LF 2000 0.00 2.87 5740.00 5740.00 Directional drill preperation LS 1 0.00 3800.00 3800.00 3800.00 Directional drill operator LF 2000 0.00 0.10 200.00 200.00 Threaded rod LF 70 8.00 560.00 3.50 245.00 805.00 SUBTOTAL 398985 190412 589397 Contractor O&P(25%) 147349 TOTAL 736746 June 27,2016 New Bupek,7-I 7 of 20 CaNtY AS LESSOR Lease# c 027 LEASE AGREEMENT THIS LEASE AGREEMENT entered into this .?2' day of 0444'641-2007,between LeHill Partners LLC, whose mailing address is 475 Seagate Drive, Naples FL 34103, hereinafter referred to as "LESSEE", and COLLIER COUNTY, a political subdivision of the State of Florida, whose mailing address is 3301 East Tamiami Trail,Naples, Florida 34112,hereinafter referred to as"LESSOR". W1TNESSETH THE PARTIES AGREE AS FOLLOWS: ARTICLE 1. Demised Premises LESSOR hereby leases to LESSEE and LESSEE hereby leases from LESSOR the property described in Exhibit "A" OR, (located at Clam Pass Park) which is attached hereto and made a part of this Lease, hereinafter called the "Demised Premises",situated in Collier County,Florida,for the following purpose(s): ARTICLE 2 Term of Lease etigoia2, LES E s all have and hold the Demised Premise for a term of ten(10)year(s),commencing on 073 ,2007 and ending aas„2017. LESSEE is granted the option,provided it is not then in default of any of the provisions of this Lease, to renew same for two additional term of five(5) year(s) each, under the same terms and conditions, as provided herein, except as to the rental amount, as provided herein, by delivering_written notice of LESSEE'S unconditional intention to do so to the LESSOR not less than thirty(30)days prior to the expiration of the leasehold estate hereby created.Said notice shall be effective upon actual receipt by the County. LESSOR, however, reserves the right to terminate this Lease, with or without cause, upon sixty (60) days prior written notice of such termination to LESSEE at the address set forth in ARTICLE 13 of this Lease. Said notice shall be effective upon actual receipt by LESSEE. Should LESSOR exercise the aforementioned option to terminate this LEASE,LESSOR shall reimburse LESSEE for LESSEE's capital expenditures set forth in ARTICLE 4 according to the following schedule: If said termination occurs during the first twelve(12)months of the LEASE LESSOR shall reimburse LESSEE all monies spent,due,owed,or committed,whether invoiced or not, through the effective date of the termination. If said termination occurs during the thirteenth (136) through the twenty-fourth (24a1) month of the LEASE,LESSOR shall reimburse LESSEE fifty(50%)percent of all monies spent,due,owed or committed,whether invoiced or not,through the effective date of the termination. Should LESSOR terminate the LEASE at anytime in the twenty-fifth(25th)month or thereafter,the LESSOR shall have no reimbursement obligation to the LESSEE. In addition, LESSEE covenants and agrees not to use, occupy, suffer or permit said Demised Premises or any part thereof to be used or occupied for any purpose that is contrary to law or rules or regulations of any public authority having jurisdiction over the Leased Premises. ARTICLE 3 Rent LESSOR agrees to Lease the Demised Premises to the LESSEE without cost to the LESSEE. ARTICLE 4. Other Expenses,Charges and Considerations LESSEE shall pay all costs associated with the Demised Premises including and not limited to, janitorial services and any and all utility charges. Utility charges shall include and not be limited to electricity, light, heat, air conditioning, power, water, sewer and telephone or other communication services, used, rendered or supplied thereupon or in connection with the Demised Premises. (A) The Lessee shall,at its expense, but not to exceed two-hundred thousand dollars($200,000) fund capital improvements of the concession facilities. The Lessee shall obtain any and all permits necessary for the construction at its sole cost and expense. Lessee shall design the plans for the capital improvements and submit same to Director of Parks for approval, and said approval shall not be unreasonably withheld. See June 27,2016 New Business 7-I • 8 of 20 to the construction,operation,and maintenance of any subsequent boardwalk beyond what exists as of the •• effective date herein. The tram drivers shall be uniformed neatly and cleanly in uniforms provided by the Lessee.The tram drivers shall wear insignia approved by the Director of Parks and Recreation identifying them as representatives of the Collier County Parks and Recreation Department. (C) The Lessee shall be responsible to lease, purchase, maintain, clean, charge and service the trams as required and subject to the County's recommendations. (D) Business of Lessee may conduct the following kinds of business and provide the following services: 1. Food and Beverage sales. The sale of food and beverages from permanent designated locations or mobile pushcarts in accordance with the provisions of this agreement. 2. Alcohol sales will be permitted on the inside seated area and the outside deck area and will not be permitted on the beach except for private party events as permitted in Article 16 herein, and said events shall be restricted to occurring in the area bounded by the mangroves on the east to the water line on the west and from the northern beach access ramp connecting the concession deck and the beach and proceeding one-thousand feet north . See Article 16 herein. Lessee shall remit 12% of gross sales of all alcoholic beverages, excluding private party events, will be paid directly to Collier County Parks and Recreation Department each month with a statement showing gross sales for the period and shall be received without any taxes due. Payments will be due by the 20th of the following month.; any payment received late may be subject to a$100 per day charge. 3. Beach Equipment Rentals and Sales. The rental by hour/half day/full day of beach equipment such as chairs, cabanas, towels, umbrellas, rafts, or other equipment and flotation devices and the sale of beach sundries in accordance with the provisions of this Agreement. Kayak and Canoe rentals to Collier County Residents showing proof of residency will be charged$25.00 for 3 hours(half day)or$50.00 for 6 hours(full day). 4. Water Recreational Equipment Sales. The rental or lease of special recreational equipment on the beach including but not limited to, surfboards, windsailers, catamarans, in accordance with the provisions of this Agreement. Any special recreational equipment or activity to be promoted,rented or sold by the Lessee is subject to Lessee's ability to acquire the required insurance and the approval of the Director of Parks and Recreation, said approval shall not unreasonably be withheld.The Lessee must have a motorized chase boat or jet ski, in good running condition during all hours of operation which meets all U.S. Coast Guard safety requirements. 5. The Concession Agreement may be amended to authorize the Lessee to expand the services provided. ARTICLE 5. Modifications to Demised Premises Prior to making any changes, alterations, additions or improvements to the Demised Premises, LESSEE must provide to LESSOR all proposals and plans for alterations, improvements, changes or additions to the Demised Premises for LESSOR'S written approval, specifying in writing and in meaningful detail,the nature and extent of the desired alteration, improvement, change, or addition, along with the contemplated starting and completion time for such project.LESSOR or its designee will then have sixty(60) days within which to approve or deny in writing said request for changes, improvements, alterations or additions. LESSOR shall not unreasonably withhold its consent to required or appropriate alterations,improvements,changes or additions proposed by LESSEE..If after sixty(60)days there has been no response from LESSOR or its designee to said proposals or plans, then such silence shall be deemed as a DENIAL to such request to LESSEE. LESSEE covenants and agreesin connections with any maintenance, repair work, erection, construction, improvement, #: improvement, addition or alteration of any authorized modifications, additions or improvements to the Demised Premises, to observe and comply with all then and future applicable laws, ordinance, rules, regulations, and requirements of the United Sates of America, State of Florida,County of Collier, and any and all other governmental agencies;however nothing contained herein shall be construed as the LESSEE covenanting or warranting the work of third-party contractors retained to do any of the aforementioned work. All alterations,improvements and additions to said Demised Premises shall at once,when made or installed,be deemed as attached to the freehold and to have become property of LESSOR. June 27,2016 New Business 7-I 9 of 20 extint dud the LESSEE has the express right to assign this agreement to any entity which acquires LESSEE'S interest the adjoining hotel, and said entity expressly agrees to assume LESSEE's interests and obligations in this agreement. ARTICLE 8. Indemnity In consideration of Ten Dollars ($10.00), the receipt and sufficiency of which is hereby acknowledged, LESSEE shall indemnify, defend and hold harmless LESSOR, its agents and employees from and against any and all liability (statutory or otherwise), damages, claims, suits, demands,judgments, costs, interest and expenses (including but no limited to attorneys'fees and disbursements both at trial and all appellate levels)arising, directly or indirectly, from any injury to,or death of,any person or persons or damage to property(including loss of use thereof)related to (A) LESSEE'S use of the Demised Premises, (B)any work or thing whatsoever done, or any condition created(other than by LESSOR,its employees,agents or contractors)by or on behalf of LESSEE in or about the Demised Premises, (C) any condition of the Demised Premises due to or resulting from any default by LESSEE in the performance of LESSEE'S obligations under this Lease or otherwise,or(D)any act,omission or negligence of LESSEE or its agents, contractors,employees,subtenants,licensees or invitees.In case any action or proceeding is brought against LESSOR by reason of any one or more thereof, LESSEE shall pay all costs, attorneys' fees, expenses and liabilities resulting therefrom and shall defend such action or proceeding if LESSOR shall so request, at LESSEE'S expense,by counsel reasonably satisfactory to LESSOR. LESSOR shall be liable for any injury or damage to person or property caused by the elements, or from the street or sub-surface, from their agents, or from any other place, or for any unreasonable interference caused by operations by or for a governmental authority in construction of any public or quasi-public works or otherwise LESSOR shall not be liable for any damages to or loss of, including loss due to petty theft, any property, occurring on the Demised Premises or any part thereof, and the LESSEE agrees to hold the LESSOR harmless from any claims for damages, except where such damage or injury is the result of the negligence or misconduct of the LESSOR or its employees. ARTIC1.F 9.Insurance LESSEE shall provide and maintain general liability and property liability insurance policy(ies), approved in writing by the Collier County Risk Management Department. 1. Minimum Insurance Requirements: Risk Management in no way represents that the insurance required is sufficient or adequate to protect the vendor's interest or liabilities,but are merely minimums. a. Workers'Compensation-The vendor shall maintain in force for the duration of this contract statutory workers' compensation benefits as defined by FS 440 encompassing all operations contemplated by this contract or agreement to apply to all employees regardless of the number of employees. Owners, partners and or corporate officers may be exempted per State Law.Employers' liability will have minimum limits of: $100,000 per accident $500,000 disease limit $100,000 disease limit per employee b. Commercial General Liability-The vendor shall maintain in force for the duration of this contract commercial general liability. Coverage shall apply to premises and/or operations, products and/or completed operations, independent contractors,contractual liability exposures with minimum limits of: $1,000,000 bodily injuries per person(131) $1,000,000 bodily injury per occurrence(BI) $500,000 property damage(PD)or $1,000,000 combined single limit(CSL)of BI and PD osimm. June 27, 2016 New Business 7-I • 10 of 20 a.. - ten (10) days prior to the commencement of any work under this contract a certificate of insurance will be - grovided to the Risk Manager for review and approval. The certificate shall provide for the following: b. "Collier County, its agents, employees, and public officials" will be named as an "Additional Insured" on the General Liability policy and Liquor Liability. c. Collier County will be given thirty (30) days notice prior to cancellation or modification of any stipulated insurance. Such notification will be in writing by registered mail,return receipt requested and addressed to the Collier County Risk Management Department(3301 Tamiami Trail East,Building ),Naples,FL 34112). 3. AU insurance policies required shall be issued and written with a company or companies authorized to engage in the business of general liability insurance in the State of Florida and authorized to do business under the laws of the State of Florida, with the following qualifications as to management and financial strength: The Company must be rated no less than "A" as to financial rating in accordance with the latest edition of Best's Key Waiting Guide published by AM Best Company,Inc. 4. The Naples Grande general contractor shall delivery to the County customary insurance certificates of insurance prior to the construction of the Expanded Facilities which certificate shall clearly indicate and evidence such paid up insurance and that said general contractor has obtained insurance in a type,amount and classification as required for strict compliance with this Agreement. The said general contractor shall agree to make no changes or cancellations of the insurance without thirty(30)days prior written notice to the County.The said general contractor shall assure that the insurance coverage provided shall require the company or companies writing such insurance policy shall provide to the County written notice of cancellation thirty (30) days prior to any such proposed cancellation. The County reserves the right to reasonably amend the insurance requirements by issuance of notice in writing to the general contractor. Said insurance shall not exceed that required by the County for similar projects. Upon receipt of such notice, the General Contractor shall have thirty (30) days in which to obtain such additional insurance. 5. County Responsibilities: (1) The County shall maintain the same kinds of insurance with the same kinds of coverage on County-owned Facilities provided for in this Agreement as the County maintains on all other County-owned real and personal property. (2) In the event that the County does not maintain such insurance on all County-owned personal and real property and funds are not available for repair or replacement of Facilities provided for herein,nothing contained in this Agreement shall be construed as imposing on the County the obligation to repair or replace the County-owned Facilities provided herein. Should the Premises,during the Term of this Agreement,then become inoperable or if any required operating permit be revoked as a result of any failure of County to repair or replace any County-owned Facilities, Lessee shall have the option, with the prior written approval of the Director of Parks and Recreation, of providing such repair or replacement at its own expense and to seek to obtain reimbursement from County for all costs thereby incurred. ARTICLE 10.Maintenance LESSEE shall, at its sole cost and expense, keep the Demised Premises clean at all times. If said Demised premises arc not kept clean in the reasonable opinion of LESSOR,LESSEE will be so advised in writing.If corrective action is not taken within twenty(20)days of the receipt of such notice, LESSOR may cause the same to be cleaned and corrected and LESSEE shall assume and pay all such necessary reasonable cleaning costs, and such costs shall constitute ADDITIONAL RENT which shall be paid by LESSEE within ten(10) days of receipt of written notice of costs incurred by LESSOR. LESSEE, at its sole cost, shall repair all damage to the Demised premises caused by LESSEE, its employees, agents,independent contractors,guests,invitees,licensees,or patrons. LESSEE,at its sole cost,shall remove from the Demised premises in accordance with all applicable rules,laws and regulations, all solid, liquid, semisolid, and gaseous trash and waste and refuse of any nature whatsoever which accumulates or arises from LESSEE'S use of the Demised Premises. Such trash, waste and refuse shall be stored in June 27, 2016 New Business 7-I 11 of 20 ' (a) Abandonment of Demised Premises or discontinuation of LESSEE'S operation. (b) Material intentional falsification of LESSEE or an agent of LESSEE of any report required to be furnished to LESSOR pursuant to the terms of this Lease. (c) Filing of insolvency,reorganization,plan or arrangement of bankruptcy. (d) Adjudication as bankrupt. (e) Making of a general assignment of the benefit of creditors. (f) If LESSEE suffers this Lease to be taken under any writ of execution. In the event of the occurrence of any of the foregoing defaults in this ARTICLE 10, LESSOR, in addition to any other rights and remedies it may have, shall have the immediate right to re-enter and remove all persons and property from the Demised Premises. such property may be removed and stored in a public warehouse or elsewhere at the cost of and for the account of LESSEE, all without service of notice or resort to legal process and without being deemed guilty of trespass,or being liable for any loss or damage which may be occasioned thereby. LESSOR may at its option terminate this Lease after receipt by LESSEE of thirty(30)days notice in writing if a lien is filed against the leasehold interest of the LESSEE and is not satisfied,bonded-off, or removed within sixty (60)days pursuant to the Florida Mechanics Lien Law or otherwise. ARTICLE 12.Default by LESSOR LESSOR shall in no event be charged with default in the performance of any of its obligations hereunder unless and until LESSOR shall have failed to perform such obligations within thirty(30)days(or such additional time as is reasonably required to correct such default) after written notice to LESSOR by LESSEE properly and in meaningful details specifying wherein LESSOR has failed to perform any such obligation(s). ARTICLE 13.FACILITIES (A) This Agreement shall control in the event of any direct conflict with the Beach Access Facilities Agreement date November 15, 1983, as amended. The County owns the parking lot, the gatehouse, the Boardwalk, and the Beach Facilities. The County shall operate and maintain, at its cost, the parking lot, the gatehouse, and the boardwalk,and any future facilities,and shall be responsible for repairs,maintenance and capital improvements at the Beach Facilities. The Lessee shall provide daily cleaning and upkeep at the Beach Facilities. The County shall establish and collect all fees and charges for use of all facilities owned and operated by the County. (B) The Lessee, at its own expense, may provide a stand or other facility beside or underneath the dune walkover near the Beachside Facilities from which to rent recreational equipment to the users of Clam Pass Park. (C) The Lessee is authorized to provide movable umbrella pushcarts for the sale of food and non-alcoholic beverages subject to the restrictions of Sections 3, 19 and 20,hereof. ARTICLE 14.MODIFICATIONS TO S l'RUC'TURES AND IMPROVEMENTS. The Lessee accepts the facilities and space provided in this Agreement in their present condition, as modified pursuant to Section 2(A) above, and is responsible for all interior modifications and maintenance, including entrance doors, windows and screens. Except as provided in Sections 2(A)above,the Lessee shall obtain the County's prior written consent for any alteration,additions,or improvements to structural facilities and then pay and be liable for such modifications,which become County assets upon completion; said consent shall not be unreasonably withheld. Detailed plans for any substantial improvements shall be submitted to the County for approval. The Lessee shall provide, install and maintain, at its own cost and expense, all equipment required to operate the concession, but shall have the right, upon approval by the Director of Parks and Recreation, to use the County equipment,furnishings,and fixtures that may presently exist on the Premises. June 27,2016 New Business 7-I ' • 12 of 20 (A) The Lessee shall have the express right to hold no more than twenty-six(26)private events per calendar year such as barbeques and similar functions at the Demised Premises. Private events may not occur prior to two hours before sunset. All •, , •••.•- events shall complete a Rental Permit Agreement form and pay a usage fee in the amount of two-h • =I (UMW: lars per hour to County or a use of the Premises. This usage fee aIle subject to modifiesi"1 agreement between the County and Lessee. (B) All groups holding special private events at the Demised Premises and desiring to provide tram transportation shall be required to use Lessee's trains,which shall be operated only be authorized Lessee employees, and such groups shall not be permitted to provide their own tram or other motorized transportation to and from the Premises. Members of groups not using tram transportation shall be able to walk freely to and from the Demised Premises on the boardwalk. (C) All groups shall retain the Lessee to cater their event at the Demised Premises. (D) No group holding a private event shall be permitted to provide disruptive amplified music or steel-drum bands. All groups shall be subject to all County noise ordinances and shall be responsible to ensure full compliance therewith. (E) Private Events shall be described as either sponsored thru or contracted with Naples Grande. The Lessee shall be permitted to serve alcohol at private events and the proceeds of such sales shall be subject to a six (6%)percent gross revenue share formula as otherwise set forth in Article 4,Section D,Paragraph 2. ARTICLE 17. USE OF THE BEACH IS PRIMARY. The Park is for the use of the public for recreation and other public purposes, and the Lessee's activity shall not infringe upon the public's right to such use, subject to only Article 16 above. The location of any equipment,cart or any other materials of the Lessee are subject to approval of the Parks & Recreation Department. However, this does not preclude the Lessee, upon obtaining prior written approval of the Director of Parks and Recreation,from scheduling promotional events,including events which might temporarily limit access to the Premises,or any portion thereof. ARTICLE 18. COUNTY CONTROLS BEACH. Nothing in this Agreement will preclude the County from using the public areas of the beach for public and/or civic purposes as deemed necessary;however,these areas of the beach may not be closed to other public use during normal hours of operation. ARTICLE 19. SERVICES AND DUTIES. The Lessee agrees that the operation and Maintenance of the Park and concession stand(s) is to be handled by trained personnel, with emphasis on safety and maintaining the Beachside Facilities and immediately adjacent beach in a neat and orderly fashion. The Lessee hereby agrees to perform the following duties: (A) Maintain the bathroom facilities in a clean and sanitary condition at all times. (B) Qualify customers and give instructions on the operation of the various rental equipment. (C) Oversee the general use of the Boardwalk, Beachside Facilities, and the immediately adjacent beach, and shall report all misuse,damage and violations to the authorities and notify the Director of Parks and Recreation as appropriate. Nothing herein shall be construed or interpreted as imposing any obligation or duty on the Lessee for the public's safety in their use of the ocean. (D) Furnish all soap and other consumable supplies for the restroom facilities. (E) Collect,bag and place the garbage in containers,and have the containers removed from the Premises. (F) Remove trash daily and provide litter pickup for all trash and debris not in containers for the immediately adjacent beach, Beachside Facilities, Boardwalk, and surrounding areas, excluding the County Public Parking Area. (G) (Reserved) (H) (Reserved) (I) Open and close the Park according to established Park hours. June 27,2016 New Business 7-I ' 4 13 of 20 ARTICLE 21, NO DISCRIMINATION. The Lessee agrees that there shall be no discrimination as to race, sex, color, creed or national origin in its operations under this Agreement; and further, there shall be no discrimination regarding any use, service, maintenance, or operation of the Premises. All facilities located on the Premises shall be made available to the public,subject to the right of the Lessee to establish and enforce rules and regulations to provide for the safety,orderly operation and security of the facilities. ARTICLE 22. ORDERLY OPERATION, ETC. The Lessee shall at all times have a neat and orderly operation and shall maintain all necessary housekeeping services for the Premises. There shall be no living quarters nor shall anyone be permitted to live on the Premises. ARTICLE 23. HOURS OF OPERATION. Lessee shall open the concession stand(s)no later than 9:00 a.m.and close not earlier than 6:00 p.m., seven (7) days a week, unless otherwise agreed with the Director of Parks and Recreation. The Lessee also agrees to open and close the public Park from dawn to dusk unless specifically authorized in writing by the Director of Parks and Recreation to do otherwise or the premises are in use in accordance with Section 8 above. During inclement weather, the Lessee shall use its own best judgment regarding closing the concession. County shall have the right to request Lessee to extend its normal operating hours to accommodate County-sponsored events for up to 15 hours of such extended operations per year, to require a written guarantee from County of revenues to be generated during such extended hours,in amount(s)to mutually agreed upon by the parties. ARTICLE 24, PRICES. All prices must be visibly displayed to Lessee's customers. ,and must be approved in writing by the Director of Parks and Recreation. The Lessee shall rent or sell only those items approved in writing by the County. ARTICLE 25. SIGNAGE. Lessee shall, at it sole cost,provide and remove signs at all public approaches to its concessions. All advertising„ signage and posting shall be approved in writing by the Director of Parks and Recreation. ARTICLE 26. VEHICLES IN PARK. Vehicles,other than authorized pedestrian tram, emergency vehicles and authorized construction vehicles, are only allowed in areas where roadways are provided and vehicles will park only in areas designated for vehicle parking. The Lessee shall have the right to use vehicles on the beach only to load and unload equipment and supplies,and for septic tank maintenance and cleaning. ARTICLE 27. CONTAINERS/BIODEGRADABLE. The sale or dispensing of beverage in bottles is not permitted nor shall bottle or glass containers be permitted in the Park. Beverages may be sold or dispensed in cans, plastic,or paper cups, although biodegradable containers are most desired from a County standpoint. The dispensing and use of straws is also prohibited. ARTICLE 28. STORAGE. Lessee agrees that there will be no overnight storage of any kind, west of the Beachside Facilities,unless a special exception is issued by the County.Lessee shall comply with all applicable laws, statutes,ordinances,and local rules,concerning storage on public lands. ARTICLE 29. NO DANGEROUS MATERIALS. The Lessee shall not use or permit in the Boardwalk,Beachside Facilities, or Park the storage of illuminating oils,oil lamps, turpentine, benzene,naptha,or other similar substances, or explosives of any kind, or any substance or articles prohibited in the standard policies of fire insurance companies doing business in the state of Florida. ARTICLE 30. LESSEE NOT TO REMOVE PROPERTY. The Lessee agrees not to remove any fixtures brought into the Park for the purpose of this Agreement,except such items as may be reasonably necessary for Lessee to meet requirements of : (a) seasonal demands; (b) special events conducted by Lessee; and (c) the repair or replacement of property. The parties recognize that Lessee's service requirements under this Agreement shall not be limited or reduced by the removal of its property. Provided Lessee satisfies its obligations under this Agreement, it shall,within thirty(30)days after expiration of this Agreement,remove its personal property and equipment from the Premises,provided such removal can be accomplished without damaging the Premises. Should Lessee fail to remove such personal property and equipment, the County may cause same to be removed and stored at the cost and expense of the Lessee, and the County shall have a continuing lien thereon in the amount of the cost and expense of such removal and storage until paid, and may sell such personal property and reimburse itself for such cost and expense, June 27,2016 New Business 7-I , • 14 of 20 ' Article 33. INSPECTION.The Lessee agrees that the concession facilities and Premises may be inspected at any time by authorized representatives of the County Administrator or by any other state,county,or agency official having responsibilities for inspections of such operations.The Lessee agrees to immediately undertake the correction of any deficiency cited by such inspectors. Article 34. RECORDS AUDIT. The Lessee agrees to establish and maintain such records as may be prescribed by the County to provide as evidence that all terms of this agreement have been and are being observed.The Lessee grants to the County the right and authority to audit all records and documents pertaining to the concession operation. Such audit will be conducted at locations and at a frequency determined by the County and communicated to the Lessee. The Lessee agrees to provide materials for the audit at the designated place within seven (7) business days after the County's notice is received. Article 35. ENFORCEMENT. (A) The parties agree that the County shall have a continuing lien on such personal property or trade fixtures of the Lessee located at the Clam Pass Park, said lien against such personal property or trade fixtures for the sum of which may, from time to time,become due and unpaid to the County under this Agreement.Upon default of any required payment(s)by the Lessee, the County shall have the right to take possession of and retain Lessee's personal property and/or trade fixtures to the extent of the herein described lien value until the full amount shall be paid, or to sell the same at public auction, and after deducting the expenses of sale and reasonably attorney's fees apply the balance of the proceeds to such payment,and if there should be any deficiency to resort to any other legal remedy available to the County. Simultaneously with the execution of this Agreement to Lessee will furnish the County with two (2) complete UCC-1 Statements,to cover such personal property or rental equipment at Clam Pass Parking in an amount equal to the County's lien under this Agreement, one to be filed locally and one to be filed in Tallahassee. The UCC-1 Statement shall evidence the County's secured status for the performance of the Lessee's obligations. Any change or amendment to the UCC-1 Statement(s) indicating'different property of Lessee to secure County's lien hereunder shall require a written amendment duly executed by the parties. (B) In the event of any willful violation of this Agreement by the Lessee, or if the County or its authorized representative shall deem any conduct on the part of the Lessee to be noted on the Lessee Inspection Report, the County shall notify the Lessee in writing of alleged willful violation or Inspection Report notation, and afford the Lessee a reasonable opportunity, of not less than thirty (30) days, to cure alleged violation. After the requisite cure period, the County shall have the right to suspend the operation of the concession should the Lessee fail to correct any such violation,conduct,or practice to the satisfaction of the County.County will not suspend operation during the pendency of the cure period. The Lessee shall not commence operation during such suspension until the violation has been corrected to the satisfaction of the County. Article 36. PERFORMANCE BOND. Upon executing this Agreement, Lessee shall post with the County a performance bond in the amount of FIFTEEN THOUSAND($15,000.00)DOLLARS.(Best's Guide of rating of A-or above.)The performance bond shall be issued by a surety company authorized to do business in the state of Florida, and shall be released at the termination of this Agreement, provided Lessee has satisfied its obli i lions under this Agreement. Article 37. INSURANCE. [See Article 9] • Article 38. INDEMNIFICATION.The Lessee agrees to protect,defend,indemnify and hold harmless the County and its officers, employees and agents from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or relating to any and all claims,liens demands,obligations,actions,proceedings or causes of action of every kind and character with or arising directly or indirectly out of our obligations under this Agreement or our performance of this Agreement. Article 39. PERMITS; LICENSES; TAXES. The Lessee and the County agree to cooperate and to obtain all required government permits and licenses necessary for conducting business, and Lessee shall pay for all permits obtained. The Lessee agrees to comply with all laws governing the responsibility of an employer with respect to person employed by the Lessee.The Lessee shall be solely responsible for payment of any and all taxes levied on the concession operation. In addition,the Lessee shall comply with all rules,regulations and laws of Collier County,the state of Florida,or the U.S.Government now in force or hereafter adopted. June 27,2016 New Business 7-I , • 15 of 20 ' Article 41. MONTHLY REPORT. A monthly report of activities, in a form developed by the Lessee and approved by the Director of Parks and Recreation, shall be submitted to the Director of Parks and Recreation by the 15th of each month. Article 42. DEFAULT AND TERMINATION. If either party fails to comply with any of the material terms a conditions hereof, and such non-compliance is not cured within thirty (30) days after written notice is given to the nc complying party, the non-offending party may terminate this Agreement. Should County,under the terms of this Agreeme: be entitled to declare Lessee in default and terminate the Agreement, then the County may revoke the privilege of the Less to enter the Premises for the purposes for which this concession was granted,and the County may oust all parties present up the Premises attempting to exercise any of the rights so revoked. Continued occupancy of the facility by Lessee au termination of this agreement shall constitute trespass, and may be prosecuted as such.In addition,the Lessee shall pay to t County ONE HUNDRED ($100.00) DOLLARS per day as liquidated damages for such trespass and holding over. Shot LESSOR terminate this LEASE during the first twenty-four(24)months,LESSOR shall be bound by the obligations impos by Article 2 hereof. Article 43. ADMINISTRATION. This agreement shall be administered on behalf of the County by the Count Administrator or his designee. Article 44. NOTICES. (A) All notices from the County to the Lessee shall be deemed duly served if hand delivered or mailed b registered or certified mail to: Naples Grande Resort 475 Sea te Drive Naples,FL 34103 With a courtesy copy of all led notices to: LXR Legal Department 595 S.Federal Highway,Ste.600 Boca Raton,FL 33432 (B) All notices from the Lessee to the County shall be deemed duly served if hand delivered or mailed b registered or certified mail to: Director of Parks and Recreation Parks and Recreation Department 150(X)Livingston Road Naples,Florida 34109 (C) The Lessee and the County may change the above mailing addresses at any time upon giving t other party written notification.All notices under this concession agreement must be in writing. Article 45. Section intentionally deleted Article 46. NO PARTNERSHIP.Nothing herein contained shall create or be construed as creating a partnership betwe the County and the Lessee or to constitute the Lessee as an agent of the County. Article 47. ASSIGNMENT.Article 7 herein shall control. Article 48. COOPERATION. The Lessee agrees to reasonably cooperate with the County in conducting surveys and provide reports of visitor usage of concession services. Where this Agreement provides for the County to provide for t County to provide a response or perform an act upon the Lessee's request,the County shall promptly respond or act upon su request, and shall not unreasonably withhold its consent where County consent is required. Any right, power, privilege obligation allocated to the County Administrator under this Agreement,may also be performed by the County Administrator designee. Further, the County agrees to provide the Lessee with advance notice of any special event and top coordinate w: the Lessee regarding same. County also agrees to provide Lessee regarding same. County also agrees to provide Lessee w notice of the availability of plans for any remodeling of the Beachside Facilities or the Boardwalk. June 27,2016 New Business 7-I • 16 of 20 occas. ion of the same or any other covenant or condition hereof,nor shall the inaction of County at any time when Lessee is ' default hereof be construed as a waiver of such default or County's rights to terminate this Agreement due to such default,n shall any waiver of indulgence granted by County to Lessee be taken as an estoppel against County. Article 52. WAIVER OF LOSS FROM HAZARDS. The Lessee hereby expressly waives all claims against the Cour for loss or damage sustained by the Lessee from or by the public,its guests and patrons. Article 53. CONFLICT AND SEVERABILITY. The parties agree that in case any one or more of the provisio contained in this Agreement shall be held invalid, or unenforceable in any respect, such invalidity, illegality, unenforceability shall not effect any other provisions thereof,and said Agreement shall be construed as if such invalid,Wei or unenforceable provisions had never been contained therein. Article 54. ENTIRE UNDERSTANDING. This Concession Agreement contains the final and entire understanding a agreement between the parties hereto, and supersedes any prior concession agreement or extensions thereof between su parties or any term, statement, representation, warranty or condition, oral or written, not contained in this Agreeme: However, the Beach Access Facilities Agreement of November 15, 1983 shall not be affected by this Agreement except expressly provided herein.Any modification of this Agreement must be in writing and signed by both parties. Article 55. FLORIDA LAWS. This Agreement shall be construed and enforced in accordance with the laws of the sta of Florida. Lessee must be registered to conduct business in the state of Florida and be able to furnish satisfactory proof such registration. Article 56. COMPONENT PARTS. This Agreement consists of the following component parts attached hereto, ea component being a part of this Agreement as if herein set out verbatim: (A) Insurance Certificate(s); and (B) Performance Bond. (C) Exhibit"A" ARTICLE 57.Surrender of Premises LESSEE shall deliver up and surrender to LESSOR possession of the Demised Premises and any improvements upon expiration of this Lease,or earlier termination,broom clean and in as good condition and repair as the same shall be at the commencement of the term of this Lease or may have been put by LESSOR or LESSEE during the continuance thereof,ordinary wear and tear and damage by fire or the elements beyond LESSEE'S control excepted. ARTICLE 58.General Provisions LESSF.F expressly agrees for itself, its successor and assigns, to refrain from any and all use of the Demised Premises which would interfere with or adversely affect the operation or maintenance of LESSOR'S operations where any such operations share common facilities or otherwise. (a) Rights not specifically granted the LESSEE by this Lease are hereby reserved to the LESSOR. (b) LESSEE agrees to pay all taxes imposed on the leasehold interest or otherwise related to the rental of the Demised Premises to the extent applicable under law. (c) LESSEE agrees to pay all intangible personal property taxes that may be imposed due to the creation,by this Lease,of a leasehold interest in the Demised Premises or LESSEE'S possession of said leasehold interest in the Demised Premises. ARTICLE 59.Environmental Concerns LESSEE represents, warrants and agrees to indemnify, reimburse, defend and hold harmless LESSOR, from and against all costs (including attorneys fees and all appeals) asserted against, imposed on or incurred by LESSOR directly or indirectly pursuant to or in connection with the application of any federal, state, local or common law relating to pollution or harm to the environment directly caused by and linked to the Lessee. AR'FIC.I.F.60, Radon Gas June 27,2016 New Business 7-I • 17 of 20 • LESSOR fully understands that the police and law enforcement security protection provided by law enforcement agencies to the Demised premises is limited to that provided to any other business or agency situated in Collier County, and LESSOR acknowledges that any special security measures deemed necessary for additional protection of the Demised Premises shall be the sole responsibility and cost of LESSOR and shall involve no cost or expense to LESSEE. ARTICLE 62.Extent of Liens All persons to whom these presents may come are put upon notice that no interest of the LESSOR in the Demised Premises shall be subject to liens for improvements made by the LESSEE,also liens for improvements made by the LESSEE are specifically prohibited from attaching to or becoming a lien on the interest of the LESSOR in the Demised Premises or any part of either. This notice is given pursuant to the provisions of and in compliance with Section 713.10,Florida Statutes. ARTICLE 63. Effective Date This Lease shall become effective upon execution by both LESSOR and LESSEE. ARTICLE 64.Governing Law This Lease shall be governed by,and construed in accordance with,the laws of the State of Florida. IN WITNESS WHEREOF,the parties hereto have hereunder set forth their hands and seals. AS TO THE LESSOR.: DATE { i61101) BOARD OF COUNTY CO STONERS DWIGHT E.aficicic,42irkti,. COLLIER CO V ,FLO: la • air Adir ,ar/ 40.j4 • 04 BY : -.0.1.0,41111Alaiir 0";nil 4 dot as James Coletta,Chairman AS TO 44'1 LESSEE LeHill Partners, L.L.C. d/b/a Naples Grande Resort & Club DATED: 6c,..4.77 bey. 75 24O7 BY: WITNESS(signature) Name in CAPS (pri t name) / / Jr SS(signatur, 0;m's SAPi004— ' (print name) Anpro - ,1 s. and • . - -• As: . it • 4 Attorney UPDATED: September 2007 June 27,2016 New Business 7-I 18 of 20 Exhibit A ''..,°,§41.4.0" ,,,,,-441 Site of 26 Private Events 10003 �; north of end of Boardwalk �„ 4 see Concession/n ck Area ft �' e k .1 i ", k•. '` x ,, 4 r IL 1 ,�, ,, ,4,14,4 ,0,.....:,,,a„,„, , ... ,,,,,,k4,,,:„..,,,^� it au.. ,,,,.. �ki 1L !S: � 32ff' -.' {1e.....�* E .Tcam, q June 27,2016 New Business 7-I 19 of 20 NAPLES GRANDE BEACH RESORT June 7, 2016 Barry Williams Director Collier County Parks and Recreation 15000 Livingston Road Naples, FL 34109 Dear Barry, Based on our earlier conversations and email correspondence, please see below the contributions made to the County and Clam Pass. Cost to maintain bathrooms and leaf blow the boardwalk: Labor: AVG. 12 HRS/Day x$14.00 HR+ Benefits(40%)=$235.20/Day $7154/MO $85,848/YR • Supplies: Chemicals AVG 1 CS/MO(All Purpose 86.74/CS+TX& Bathroom Cleaner 59.61/CS+TX) $155.13/MO$1861.56/YR Waste Bags AVG 1 CS/WK(23.87/CS+TX)$25.30/WK $109.63/MO $1315.60/YR Toilet Paper AVG 1CS/WK(31.60/CS+TX)$33.49/WK $145.12/MO $1741.48/YR Total Supplies: $409.88/MO $4918.64/YR Total HSK: $90,766.64/YR Cost to maintain and rent trams: $79,666 Number of guests transported to the beach in 2015: County Guests 139,131 Resort Guests 81,160 Total 220,291 June 27,2016 New Business 7-I Room Tax 20 of 20 $1.240 Million (4%County)—2015 $704,394(YTD 2016) Beverage Commission $71,470k(2015) $30,840 (YTD 2016) Licenses Registrations, Business Licenses, Beach Vendor Permit $1,866 Banquet Event Permits $1484.00 Amplified Event Permits $300.00 Real Estate Property Tax $1,041,613 (2015) $1,093,694(2016 Estimated) Capital Expenditures $232k Northwood Beach Enhancement $18k Electrical In total for 2015-$2,777,165 I would be happy to answer any questions you may have. Sincerely, , cf:" ans Schmitt rea Vice President Florida and Naples Grande Beach Resort General Manager June 27,2016 Old Business 8-a 1 of 13 EXECUTIVE SUMMARY Tourist Development Tax Quarterly Financial Review OBJECTIVE: Review tourist development tax fund balances for Q 2 FY 16. CONSIDERATIONS: The financial position of all funds that the Tourist Development Council (TDC) oversees is reviewed on a quarterly basis in accordance with County Ordinance 92-60. The attached spreadsheets are presented in a reorganized format as requested by the TDC at their February 22, 2016 meeting. This format indicates a greater level of detail in each expense category and is derived directly from the County's SAP financial accounting system. The FY 16 2015 2°d quarter report (October 1-March 31, 2016) represents the financial activity in TDC funds in both Operating Fund and Project Fund formats. Those Operating Funds conforming to a typical operating budget, (i.e. personnel, operating expenses, operating capital outlay) Beach Renourishment Operations (185), TDC Program Management (194) and Museum (198), are expending funds consistent with the budget. Project Funds (183 and 195) do not make monthly expenditures like Operating Funds do. These funds are best evaluated on a project by project basis with a focus on progressing through project cycle milestones and achieving individual project schedules. Fund 184 showing marketing and promotion expenditures is tracking a bit slower than budgeted due to lagging payments for advertising and marketing services. Fund 196 shows transfers in for additional reserves for future capital projects on a quarterly basis and is tracking with the budget. TDC Museum Fund 193 will not show expenditures until reimbursement requests are received and processed for payment. All the tourist tax funds are in balance, and the expenditures are in line with the FY 16 County Commission approved budget for the Tourism Division. This report is prepared by the County Budget Office staff. FISCAL IMPACT: This item is for review and comment with no financial impact. RECOMMENDATION: Staff requests the TDC review the reorganized Q 2 report in these new formats. This item is for information only. SUBMITTED BY: Jack Wert, Tourism Director June 27,2015/2016 Old Business 8-a 2 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Summary 2nd Qtr Expenditure Summary Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act ***Grand Total-Fund/CI 66,054,100 74,769,448 8,268,214 9,970,116 56,531,119 24.4% ** 183 TDe0ACH PARK FAC 9,896,70 14,760,301 ,85,758 1,056,067 13,218,478 r- 190% * OPERATING EXPENSE 536,600 611,441 145,393 71,765 394,282 35.5% * CAPITAL OUTLAY 672,000 5,455,760 340,363 376,833 4,738,565 13.1% * GRANTS AND DEBT SERVICE - - - 600,000 (600,000) n/a * TRANSFERS 60,000 60,000 - - 60,000 0.0% * TRANSFER CONST 20,000 20,000 - 7,469 12,531 37.3% * RESERVES 8,608,100 8,613,100 - - 8,613,100 0.0% '" 184 TDC TOURISM PROMO 13,432,000 13,98527V ?; s su-tt,a : 5,562,113 3,838,161 * OPERATING EXPENSE 9,352,600 10,415,679 4,585,506 3,787,288 2,042,885 80.4% * TRANSFERS 3,432,500 3,432,500 - 1,716,250 1,716,250 50.0% * TRANSFER CONST 137,600 137,600 - 58,575 79,025 42.6% * RESERVES 509,300 - - - - n/a *' 185 TDC-B ,, t4 APS 742,1300 ")375.211 266,394 300,996 "' * PERSONAL SERVICE 546,100 546,100 43,781 236,845 265,474 51.4% * OPERATING EXPENSE 162,800 160,550 131,430 22,308 6,812 95.8% * CAPITAL OUTLAY - 2,250 - 2,241 9 99.6% * TRANSFERS 10,000 10,000 - 5,000 5,000 50.0% * RESERVES 23,700 23,700 - - 23,700 0.0% ** 193 TDC-MUSEUM 1,822,200 1,822,200 700 3,975 1,817,525 03% * OPERATING EXPENSE 700 700 700 - - 100.0% * GRANTS AND DEBT SERVICE 40,000 40,000 - - 40,000 _ 0.0% * TRANSFER CONST 9,300 9,300 - 3,975 5,325 42.7% * RESERVES 1,772,200 1,772,200 - - 1,772,200 0.0% ** 194 TDC-PROMOTION/SPEC' 2,165;800 2,168;073 227,462 613,642 1,326,970 38.8% * PERSONAL SERVICE 1,017,500 1,017,500 85,587 437,366 494,547 51.4% * OPERATING EXPENSE 484,100 486,373 141,783 155,747 188,843 61.2% * CAPITAL OUTLAY 4,000 4,000 92 1,141 2,767 30.8% * TRANSFERS 631,400 631,400 - - 631,400 0.0% * TRANSFERCONST 45,500 45,500 - 19,388 26,113 42.6% * RESERVES (16,700) (16,700) - - (16,700) 0.0% 195 TDC-BEACH RENOUR :' 3103 34 331,095- 2,260.444 1,441,493 30,629,157 10.8% * PERSONAL SERVICE 14,484 - - 14,484 0.0% * OPERATING EXPENSE 3,090,900 4,968,672 2,260,071 790,584 1,918,017 61.4% * CAPITAL OUTLAY 3,079,000 4,549,944 373 90,123 4,459,448 2.0% * TRANSFERS 923,900 923,900 - 499,350 424,550 54.0% * TRANSFERCONST 145,000 145,000 - 61,437 83,563 42.4% * RESERVES 23,797,600 23,729,095 - - 23,729,095 0.0% '*" 196 TOC,- TER RECOV 4,208,800 +3 `, 100 - . 'Q'.;:C.- 'gip .0.4% * OPERATING EXPENSE 100 100 100 - - 100.0% * TRANSFERS 12,000 12,000 - - 12,000 0.0% * RESERVES 4,196,700 4,196,700 - - 4,196,700 0.0% ** 198 MUSEUM 2,749, 2, 533,035 1028,432 `s`a ' # :., 56.7% * PERSONAL SERVICE 1,121,300 1,121,300 110,800 414,243 596,257 46.8% * OPERATING EXPENSE 759,200 760,200 422,235 298,617 39,348 94.8% * CAPITAL OUTLAY 2,000 2,000 - 1,141 859 57.1% * TRANSFERS 592,800 592,800 - 296,400 296,400 50.0% * TRANSFER CONST 40,400 40,400 - 16,032 24,368 39.7% * RESERVES 233,900 233,900 - - 233,900 0.0% 2nd Qtr Revenue Summary Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act **"Grand Total-Fund/CI (66,054,100) (74,769,448) - (63,672,388) (11,097,060) 85.2% ** 183''rOCBEACH PARK FAC (9,896,700) (14,760,301) - i < :r c) (1,689,053) * REVENUE-OPERATING Sub- (937,600) (937,600) - (429,048) (508,552) 45.8% * CONTRIBUTION AND TRANSFE (8,959,100) (13,822,701) - (12,642,200) (1,180,501) 91.5% ** 184~ICC TOURISM PROMO (13,432,000) (13,985;779) - (11,814203) '4,14,1;50)-- ' 845% * REVENUE-OPERATING Sub- (6,911,900) (6,911,900) - (2,997,903) (3,913,997) 43.4% * CONTRIBUTION AND TRANSFE (6,520,100) (7,073,879) - (8,816,300) 1,742,421 124.6% ** 185 BEACH REN OPS (742,600) (742,600) (413;548); (328,952) 55.7% * REVENUE-OPERATING Sub- (300) (300) - (898) 598 299.5% * CONTRIBUTION AND TRANSFE (742,300) (742,300) - (412,750) (329,550) 55.6% ** 193'. ;=MUSEUM (1,822,200) (1,822,200) - r ,, (1,658,038) (164,162P-'[..: 91.0% * REVENUE-OPERATING Sub- (473,000) (473,000) - (205,088) (267,912) 43.4% * CONTRIBUTION AND TRANSFE (1,349,200) (1,349,200) - (1,452,950) 103,750 107.7% ** 194 TDC-PROMOTION/SPEC (2,165,800) (2,168,073) - ,801)- (1202,272) 44.5% * REVENUE-OPERATING Sub- (2,279,800) (2,279,800) - (974,101) (1,305,699) 42.7% * CONTRIBUTION AND TRANSFE 114,000 111,727 - 8,300 103,427 7.4% ** 195 TDC-BEACH RENOUR (31,036,400) (34,331,095) (31,629; (2,702,058) 92.1% * REVENUE-OPERATING Sub- (7,308,100) (7,308,100) - (3,226,637) (4,081,463) 44.2% * CONTRIBUTION AND TRANSFE (23,728,300) (27,022,995) - (28,402,400) 1,379,405 105.1% ** 196 TDC-DISASTER RECOV (4,208,800) (4,208,800) - (2,488,188)' (1,722,612) 59.1% * REVENUE-OPERATING Sub- (12,000) (12,000) - (4,938) (7,062) 41.2% • CONTRIBUTION AND TRANSFE (4,196,800) (4,196,800) - (2,481,250) (1,715,550) 59.1% *" 198 MUSEUM (2,749,800) (2,750,600) . '., ' (1,634,224) (1,116,376) 59.4% * REVENUE-OPERATING Sub- (1,945,900) (1,946,900) - (827,824) (1,119,076) 42.5% * CONTRIBUTION AND TRANSFE (803,700) (803,700) - (806,400) 2,700 100.3% June 27, 2016/15/2016 Old Business 8-a 3 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report Grand Total Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act **•Grand Totat-Expenditures 66054,100 74,769,448 8,268,214 9,970,116 56,531,119 24.4% ***Grand Total-Revenue (66,054,100) (74,769,448) - (63,672,388) (11,097,060) 85.2% 2nd Qtr FY16-Expenditures Fund Prog/Com Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act ***183 BEACH PARK FACILITIES 9,896,700 14,760,301 485,756 1,056,067 13,218,478 10.4% ** 31183 Operating Fund 183 11,600 11,600 11,600 - ' OPERATING EXPENSE 11,600 11,600 11,600 - - ** 80141 Rem Vand Beach Acc - 225,000 - - 225,000 * CAPITAL OUTLAY - 225,000 - 225,000 ** 80143 Delnor Park Entran - 750,000 20,925 1,275 727,800 * OPERATING EXPENSE - - 13,725 1,275 (15,000) ' CAPITAL OUTLAY - 750,000 7,200 - 742,800 *' 80187 CB TumaroundFacil - - - - - * OPERATING EXPENSE - - - - - ' CAPITAL OUTLAY - - - - - ** 80194 BF Park Drainage I - 280,000 3,555 1,445 275,000 * OPERATING EXPENSE - - 3,555 1,445 (5,000) * CAPITAL OUTLAY - 280,000 - - 280,000 •* 80242 Barefoot Beach ADA - 163,120 9,072 42,225 111,823 • OPERATING EXPENSE - - 9,072 42,225 (51,297) * CAPITAL OUTLAY - 163,120 - - 163,120 ** 80243 Wildlife Proof Can 60,000 60,000 - - 60,000 * CAPITAL OUTLAY 60,000 60,000 - - 60,000 *' 80244 Clam Pass EZ Paddl - 28,000 2,815 5,080 20,105 • OPERATING EXPENSE - - - - - ' CAPITAL OUTLAY - 28,000 2,815 5,080 20,105 *' 80246 Tigertail Bch Towe - 198,986 19,689 150,514 28,783 • OPERATING EXPENSE - 1,995 561 1,434 - • CAPITAL OUTLAY - 196,991 19,128 149,081 28,783 '* 80291 Naples Pier Restm - 600,000 - 600,000 - • CAPITAL OUTLAY - 600,000 - - 600,000 * GRANTS AND DEBT SERVICE - - - 600,000 (600,000) ** 80292 EXOTIC REMOVAL 5,000 - - - - * OPERATING EXPENSE 5,000 - - - - " 80330 BarefootBch Bwalk 200,000 200,000 7,485 2,515 190,000 • OPERATING EXPENSE - - 7,485 2,515 (10,000) * CAPITAL OUTLAY 200,000 200,000 - - 200,000 ** 80331 Beach Wheel Chairs 12,000 12,000 - - 12,000 * CAPITAL OUTLAY 12,000 12,000 - - 12,000 • 80332 Clam Pass Restroom 300,000 300,000 9,475 5,525 285,000 * OPERATING EXPENSE - - 9,475 5,525 (15,000) * CAPITAL OUTLAY 300,000 300,000 - - 300,000 ** 80333 ClamPass Brdwlk Re 100,000 100,000 - - 100,000 * OPERATING EXPENSE 100,000 100,000 - - 100,000 • 80334 ClamPass Trim Mang 50,000 50,000 - 6,700 43,300 * OPERATING EXPENSE _ 50,000 50,000 - 8,700 43,300 • 80335 N Gulf Shore Acces 40,000 40,000 3,275 455 36,270 * OPERATING EXPENSE 40,000 40,000 3,275 455 36,270 " 80336 S Marco Parking Lo 90,000 90,000 4,895 - 85,105 * OPERATING EXPENSE 90,000 90,000 4,895 - - 85,105 80337 S Marco Boardwalk _ _ 110,000 110,000 _ 3,730 - 106,270 * OPERATING EXPENSE 110,000 110,000 3,730 - 106,270 ** 80338 Tigertail Entr Imp 50,000 50,000 - - 50,000 * OPERATING EXPENSE 50,000 50,000 - - 50,000 ** 80339 Vand Park Restripi 80,000 80,000 - - 80,000 * OPERATING EXPENSE 80,000 80,000 - - 80,000 ** 80340 BEACH SECURITY CAM 100,000 100,000 - - 100,000 ' CAPITAL OUTLAY 100,000 100,000 - - 100,000 *' 88038 Tigertail Beach 8a - 200,000 690 3,310 196,000 • OPERATING EXPENSE - - 690 3,310 (4,000) * CAPITAL OUTLAY - 200,000 - - 200,000 • 88039 Seagate Bathroom S - 48,993 660 340 47,993 * OPERATING EXPENSE - - 660 340 (1,000) * CAPITAL OUTLAY - 48,993 - - 48,993 ** 88040 ClamPass Piling In - 28,907 3,680 - 25,227 * OPERATING EXPENSE - 28,907 3,680 - 25,227 " 88041 Clam Pass Concessi - 93,419 20,392 1,784 71,244 * OPERATING EXPENSE - 22,176 20,392 1,784 - * CAPITAL OUTLAY - 71,244 - - 71,244 " 88042 CP Derelict Mated - 25,000 - - 25,000 ' OPERATING EXPENSE - 25,000 - - 25,000 " 88043 CP Parking Renovat - 475,000 50,834 4,250 419,916 * OPERATING EXPENSE - - 50,834 4,250 (55,084) * CAPITAL OUTLAY - 475,000 - - 475,000 " 88044 CP Bdwalk Ren 16 - 650,000 311,220 223,181 115,599 • OPERATING EXPENSE - - - 509 (509) • CAPITAL OUTLAY - 650,000 311,220 222,672 116,108 ** 90046 Vanderbilt Restroo - - - 3,697 1,763 - 1,934 * OPERATING EXPENSE - 1,763 1,763 - - • CAPITAL OUTLAY - 1,934 - - 1,934 ** 90093 Tigertail Restroom 1,093,479 - - 1,093,479 • CAPITAL OUTLAY - 1,093,479 - 1,093,479 " 99183 Fund 183 Res/Xfers 6688,100 6693100 - .;" r.-. i��l�M •�.; ;. 0.1% ' TRANSFERS 60,000 60,000 - - 60,000 0.0% 911840 TRANS TO 184 TD 60,000 60,000 - - 60,000 * TRANSFER CONST 20,000 20,000 7,469 12,531 37.3% ' RESERVES 8,608,100 8,613,100 - - 8,613,100 0.0% H:\ENF\Deesions\TDC\Finanual Reports\FY2016\Qb 2\F 116052 SAP Reports-Excelxisx 1 June 27, 2016/15/2016 Old Business 8-a 4 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report 2nd Qtr FY16-Revenue Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available *" 183 TDC BEACH PARK FACILITI (9,896,700) (14,760,301) - (13,071,248) (1,689,053) 88.6% • REVENUE-OPERATING Sub- (937,600) (937,600) - (429,048) (508,552) 45.8% 314300 3%TOURIST DEVE (877,600) (877,600) (373,466) (504,134) 361170 OVERNIGHT INTER ---- _--- (1,764) 1,764 --- 361180 INVESTMENT INTE (60,000) (60,000) - (53,785) (6,215) 361320 INTEREST TAX CO - - - - (33) 33 ' CONTRIBUTION AND TRANSFE (8,959,100) (13,822,701) - (12,642,200) (1,180,501) 91.5% 486700 TRANS FROM TAX - - _ 489200 CARRY FORWARD G (9,006,100) (9,006,100) (12,642,200) 3,636,100 489201 CARRY FORWARD 0 - (4,863,601) - - (4,863,601) 489900 NEG 5%EST REV 47,000 47,000 - - 47,000 H:\ENF'OMsia,s\TDC\Fina,cial Reports\FY20161Qtr 2\FY16 Qtr2 SAP Rapala-Eecu.4sx 2 June 27, 2016/15/2016 Old Business 8-a 5 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report 2nd Qtr FY16-Expenditures Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act "" 184 TOC TOURISM PROMO 13,432,000 13,985,779 4, 5,562113 3,838,161 72.6% * OPERATING EXPENSE 9,352,600 10,415,679 4,5 _ 3,787,288 2,042,885 80.4% 634211 IT BILLING HOUR 300 300 - - _300 634970 INDIRECT COST R 61,700 61,700 81,700 - 634980 INTERDEPT PAYME _ 100,000 100,000 - - 100,000 634999 OTHER CONTRACTU 2,226,500 2,811,777 1,271,617 898,315 641,844 640300 TRAVEL PROF DEV 210,100 210,100 - 74,482 135,618 645100 INSURANCE GENER 28,600 28,600 14,300 14,300 - 647110 PRINTING AND OR 5,300 5,300 - - 5,300 648170 MARKETING AND P 6,381,100 6,858,903 3,212,348 2,690,697 955,857 648174 REGISTRATION FE 339,000 339,000 25,540 109,556 203,904 649000 SALES TAX EXPEN - - - (62) 82 " TRANSFERS 3,432,500 3,432,500 - 1,716,250 1,716,250 50.0% 911960 TRANS TO 196 EC 3,432,500 3,432,500 - 1,716,250 1,716,250 ' TRANSFER CONST 137,600 137,600 - 58,575 79,025 42.6% 930700 TC BUDGET TRANS 137,600 137,600 - 58,575 79,025 • RESERVES 509,300 - - - - n/a 991000 RESERVE FOR CON 109,300 - - 991300 RESTRICTED FOR 400,000 - - - - 2nd Qtr FY16-Revenue Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act *e 184 TDC TOURISM PROMO ''(13,432000)''- ' (13,955,779) - (11,814,203) (2,171,576) 84.5% ▪ REVENUE-OPERATING Sub- (6,911,900) (6,911,900) - (2,997,903) (3,913,997) 43.4% 314300 3%TOURIST DEVE (6,881,900) (6,881,900) - (2,928,735) (3,953,165) 361170 OVERNIGHT INTER - - (954) 954 361180 INVESTMENT INTE (30,000) (30,000) - (31,219) 1,219 361320 INTEREST TAX CO - - (50) 50 366900 CONTRIBUTIONS - - - - - 369300 REIMB FOR PY EX - - - (23,916) 23,916 369801 REIMB CHILD DEP - - __ _ (200) 200 369802 REIMB FOR CURRE - - - (12,829) 12,829 * CONTRIBUTION AND TRANSFE (6,520,100) (7,073,879) - (8,816,300) 1,742,421 124.6% 481183 TRANS FRM 183 B (60,000) (60,000) - - (60,000) 481194 TRANS FRM 194 T (631,400) (631,400) - - (631,400) 481195 TRANS FRM 195 T (90,000) (90,000) - - (90,000) 481196 TRANS FRM 196 T (12,000) (12,000) - - (12,000) 486700 TRANS FROM TAX - - - - - 489200 CARRY FORWARD G (6,072,300) (6,072,300) - (8,816,300) 2,744,000 489201 CARRY FORWARD 0 - (553,779) - - (553,779) 489900 NEG 5%EST REV 345,600 345,600 - - 345,600 H:\?ENF\Drviaions\TDC\Financial Repcns\FV2a16 atr2\FV16012 SAP Reports-Excelbsx 3 June 27,2016115/2016 Old Business 8-a 6 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report 2nd Qtr FY16-Expenditures 1 -- Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act TDC-BEACH REN OPS 742,600 742,600 175,211 266,394 300,996 59.5% ' PERSONAL SERVICE 546,100 546,100 43,781 236.845 265,474 51.4% 512100 REGULAR SALARIE 355,586 355,586 151,003 204,583 512600 ER457 1,000 1,000 - 1,000 - 513100 OTHER SALARIES 29,100 29,100 - 12,485 16,615 514100 OVERTIME - - - - - 515000 VACATION SELL-8 1,582 1,582 - - 1,582 518100 TERMINATION PAY - - - 2,944 (2,944) 519100 RESERVE FOR SAL 9,136 9,136 - - 9,136 521100 SOCIAL SECURITY 30,328 30,328 - 12,510 17,818 522100 RETIREMENT REGU 31,806 31,806 - 13,122 18,684 523150 HEALTH INSURANC 78,600 78,600 39,300 39,300 - 523152 DENTAL INSURANC 2,940 2,940 1,470 1,470 - 523153 SHORT TERM DISA 540 _ 540 270 270 - 523154 LONG TERM DISAB 1,140 1,140 570 570 - 523160 LIFE INSURANCE 1,342 1,342 _ 671 671 - 524100 WORKERS COMPENS 3,000 3,000 1,500 1,500 - • OPERATING'EXPENSE 162,800 160,550 131,430 22,308 6,812 95.8% 634207 IT CAP ALLOCAT 2,400 2,400 1,200 1,200 634210 IT OFFICE AUTOM 15,500 15,500 7,750 7,750 634970 INDIRECT COST R 45,200 45,200 45,200 - - 634980 INTERDEPT PAYME 70,000 70,00070,000 - - 634999 OTHER CONTRACTU 4,800 2,550 _.. 1,825 175 550 639964 STORAGE CONTRAC 400 400 - 96 304 640300 TRAVEL PROF DEV 2,000 2,000 - 966 1,034 641230 TELEPHONEACCES 1,800 1,800 - 928 872 641700 CELLULAR TELEPH 3,900 3,900 2,612 888 400 641900 TELEPHONE SYSTE 400 400 - 71 329 641950 POST FREIGHT UP 500 500 214 89 ' 198 644620 LEASE EQUIPMENT 2,200 2,200 1,240 1,060 (100) 647110 PRINTING AND OR 500 500 - - 500 649010 LICENSES AND PE 200 200 - - 200 651110 OFFICE SUPPLIES 3,500 3,500 601 1,399 1,500 651210 COPYING CHARGES 200 200 288 12 (100) 652110 CLOTHING AND UN 300 300 - - 300 652140 PERSONAL SAFETY 200 200 - - 200 852990 OTHER OPERATING 500 500 500 179 (179) 654110 BOOKS PUB SUBS 200 200 - 7,120 (6,920) 654210 DUES AND MEMBER 6,600 6,600 - - 6,600 654360 OTHER TRAINING 1,500 1,500 - 375 1,125 • CAPITAL OUTLAY - 2,250 - 2,241 9 99.6% 764900 DATA PROCESSING 2,250 - 2,241 9 764990 OTHER MACHINERY - '. TRANSFERS 10,000 10,000 - 5,000 5,000 50.0% 911130 TRANS TO 113 CO 10,000 10,000 - 5,000 5,000 * RESERVES 23,700 23,700 - - 23,700 0.0% 991000 RESERVE FOR CON 23,700 23,700 - 23,700 2nd Qtr FY16-Revenue ' Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act ** 195 TDC-BEACH REN OPS (742,600) (742,800) - (413,648) (328,952) 55.7% ' REVENUE-OPERATING Sub- (300) (300) - (898) 598 299.5% _ 361170 OVERNIGHT INTER - - _ - (30) 30 361180 INVESTMENT INTE (300) (300) - (869) 569 * CONTRIBUTION AND TRANSFE (742,300) (742,300) - (412,750) (329.0560) 55.8% 481195 TRANS FRM 195 T (669,100) (669,100) (334,550) (334,550) 489200 CARRY FORWARD G (73,200) (73,200) - (78,200) 5,000 4 H1ENFDivisions\TDPFircial RepMs1FY2016\atr 2\FY16012 SAP Reports-Excei sx m, June 27, 2016/15/2016 Old Business 8-a 7 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report 2nd Qtr FY16-Expenditures Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act " 193 TDC-MUSEUM 1,822,200 1,822,200 700 3,975 1,817,525 0.3% * OPERATING EXPENSE 700 700 700 - - 100.0% 634970 INDIRECT COST R 700 700 700 - - * GRANTS AND DEBT SERVICE 40,000 40,000 - - 40,000 882100 REMITT PRIVATE 40,000 40,000 - - 40,000 ' TRANSFER CONST 9,300 9,300 - 3,975 5,325 42.7% 930700 TC BUDGET TRANS 9,300 9,300 - 3,975 5,325 * RESERVES ;x`,,,;1,772,200 1,772,200 - - 1,772,200 0.0% 991300 RESTRICTED FOR 1,772,200 1,772,200 - 1,772,200 2nd Qtr FY16-Revenue Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %EnclAct TM.193 TDC-MUSEUM (1,822,200) (1,822,200) - (1,658,038) (164,162) 91.0% • REVENUE-OPERATING Sub- (473,000) (473,000) - (205,088) (267,912) 43.4% 314300 3%TOURIST DEVE (467,000)_ (467,000) - (198,748) (268,252) 361170 OVERNIGHT INTER _ - (216) 216 361180 INVESTMENT INTE (6,000) (6,000) - (6,119) 119 361320 INTEREST TAX CO - - (5) 5 " CQ ., ON AND TRANSFE (1,349,200) (1,349,200) - (1,452,950} 103,750 107.7% 481198 TRANS FRM 198 M (140,700) (140,700) (70,350) (70,350) 486700 TRANS FROM TAX - - - - - 489200 CARRY FORWARD G (1,232,300) (1,232,300) (1,382,600) 150,300 489900 NEG 5%EST REV 23,800 23,800 - - 23,800 H\ENF\Dioslans\TDC\Rummel Reports vvu016\Qtr 2\FY16 002 SAP Reports-Exoel.xlsx 5 June 27, 2016/15/2016 Old Business 8-a 8 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report 2nd Qtr FY16-Expenditures Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act ** 194 TDC-PROMOTION/SPEC 2,165,800 2,169;073`. 227,462 "` 613,642 1,326,970 38.8% * PERSONAL SERVICE 1,017,500 1,017,500 85,587 437,366 494,547 51.4% 512100 REGULAR SALARIE 694,073 694,073 - 291,760 402,313 512500 AUTO USE BENEFI - - - 510 (510) 512600 ER457 3,500 3,500 - 2,300 1,200 513100 OTHER SALARIES 1 1 - 4,903 (4,902) 514100 OVERTIME - - - 193 (193) 515000 VACATION SELL-B 7,232 7,232 - - 7,232 518100 TERMINATION PAY - - - - - 519100 RESERVE FOR SAL 15,414 15,414 - - 15,414 521100 SOCIAL SECURITY 54,633 54,633 - 21,470 33,163 522100 RETIREMENT REGU 71,473 71,473 - 29,248 42,225 523150 HEALTH INSURANC 157,200 157,200 78,600 78,600 - 523152 DENTAL INSURANC 5,880 5,880 2,940 _ 2,940 I - 523153 SHORT TERM DISA 1,080 1,080 540 540, - 523154 LONG TERM DISAB 2,280 2,280' 1,140 _ 1,140 - 523160 LIFE INSURANCE 2,634 2,634 1,317 1,317 - 524100 WORKERSCOMPENS 2,100 2,100 1,050 1,050 - 528100 ALLOWANCES MOVI - - 1,395 (1,395)' a,•"5 g . >" I .... - 141.783 156,747 188,643••; 612% 631820 CLERK OF BOARD-� 3,800 3,800 - 1,739 2,061 634207 IT CAP ALLOCAT 4,900 4,900 2,450 2,450 - 634210 IT OFFICE AUTOM 29,900 29,900 14,950 14,950 - 634970 INDIRECT COST R 54,300 54,300 54,300 - - 634980 INTERDEPT PAYME 1 1 - - 1 634999 OTHERCONTRACTU 177,699 179,972 34,274 51,499 94,199 639964 STORAGE CONTRAC 800 800 - 191 610 640200 MILEAGE REIMBUR 9,000 9,000 - 1,056 7,944 640300 TRAVEL PROF DEV 25,000 25,000 - 7,262 17,738 840410 MOTOR POOL RENT 200 200 - 104 96 641230 TELEPHONE ACCES 2,800 2,800 - 2,866 (66) 641700 CELLULAR TELEPH 4,800 4,800 - 5,945 (1,145) 641900 TELEPHONE SYSTE 2,300 2,300 - 229 2,071 841950 POST FREIGHT UP 14,400 14,400 3,615 2,372 8,413 643100 ELECTRICITY 6,400 6,400 - 1,663 4,737 644100 RENT BUILDINGS 58,400 58,400 23,864 32,608 1,928 645100 INSURANCE GENER 6,300 6,300 3,150 3,150 - 645260 AUTO INSURANCE 600 600 300 300 - 646180 BUILDING RM ISF - - - 374 (374) 646430 FLEET MAINT ISF 100 100 - 50 50 646445 FLEET NON MAINT 3,400 3,400 - 85 3,315 648170 MARKETING AND P 14,000 14,000 - 859 13,141 648174 REGISTRATION FE - - - 5,675 (5,675) 649000 SALES TAX EXPEN - - - (26) 26 649100 LEGAL ADVERTISI 500 500 - - 500 651110 OFFICE SUPPLIES 10,400 10,400 3,097 3,646 3,657 651210 COPYING CHARGES 4,000 4,000 1,783 2,217 - 651930 MINOR OFFICE FU 10,000 10,000 - - 10,000 652490 FUEL AND LUB IS 2,900 2,900 - 191 2,709 652920 COMPUTER SOFTWA 10,000 10,000 480 9,520 654110 BOOKS PUB SUBS 3,700 3,700 - 40 3,660 654210 DUES AND MEMBER 23,500 23,500 - 13,772 9,728 * CAPITAL OUTLAY 4,000 4,000 92 '.1w- 1,141 2,767 30.8% 764900 DATA PROCESSING 4,000 4,000 92 1,141 2,767 * TRANSFERS 631,400 631,400 - - 631,400 0.0% 911840 TRANS TO 184 TD 631,400 631,400 - - 631,400 ' TRANSFER CONST 45,500 46500 - ,..? 19888 26113 42.6% 930700 TC BUDGET TRANS 45,500 45,500 - 19.388 26,113 * RESERVES _:_.; (16,700) (16,700) - - (16,700) 0.0% 992100 RESV ATTRITION (16,700) (16,700) - (16,700) 2nd Otr FY16-Revenue _ Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act ** 194 TDC-PROMOTION/SPEC (2,165,800) (2,168,073) - (965,801) (1,202,272) 44.5% ' REVENUE-OPERATING Sub- (2,279,800) (2,279,800) - (974,101) (1,305,699) 42.7% 314300 3%TOURIST DEVE (2,277,800) (2,277,800) - (969,375) (1,308,425) 361170 OVERNIGHT INTER _ - _ (134) 134 361180 INVESTMENT INTE (2,000) (2,000) - (4,375) 2,375 361320 INTEREST TAX CO - _ - (23) _ 23 369400 PRIOR YEAR REV - _- - (194) 194 * CONTRIBUTION AND TRANSFE 114,000 111,727 - 8,300 103,427 7.4% 486700 TRANS FROM TAX - - 489201 CARRY FORWARD 0 (2,273) - 8,300 (10,573) 489900 NEG 5%EST REV 114,000 114,000 - 114,000 H:\ENF\DMsbns\TDC\Fmanual Reports\FY2016\Qtr 2\FY16 002 SAP Repels-ExcelAax 6 June 27,2016/1512016 Old Business 8-a 9 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report 2nd Qtr FY16-Expenditures Fund Prog/Com Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act *195 MC-BEACH RENOURISHMli 31,036,409"''" k"" _ "* 80165 Co Beach Analysis 50,000 55,643 12,489 1,350 41,804 • OPERATING EXPENSE 50,000 55,643 12,489 1,350 41,804 " 80171 Beach Tilling 40,000 51,356 - - - 51,356 ' OPERATING EXPENSE - - - - - • CAPITAL OUTLAY 40,000 51,356 - - 51,356 " 80210 WP ChaStraightDike - 275 - - 275 • OPERATING EXPENSE - 275 - - 275 " 80288 Wiggns Pass Dredge 25,000 287,751 5,027 255,093 27,631 * OPERATING EXPENSE 25,000 287,751 5,027 255,093 27,631 " 80301 Beach Renourish-Ge 2,500,000 2,500,000 - - 2,500,000 * CAPITAL OUTLAY 2,500,000 2,500,000 - - 2,500,000 " 88032 Clam Pass Dredge 178,000 529,505 95,444 8,672 425,390 * OPERATING EXPENSE 178,000 185,505 95,444 8,672 81,390 * CAPITAL OUTLAY - 344,000 - - 344,000 *• 90020 TDC-Administrati 68,700 112,665 68,700 - 43,965 * OPERATING EXPENSE 68,700 112,665 88,700 - 43,965 '" 90029 Doctors Pass S Jet 500,000 602,361 36,888 74,024 491,449 * OPERATING EXPENSE 500,000 602,361 36,888 74,024 491,449 ** 90033 Near Shore Hard Bo 165,000 234,316 9,185 60,131 165,000 " OPERATING EXPENSE 165,000 234,316 9,185 60,131 165,000 •* 90038 TS Debbie Naples B - 27,737 - - 27,737 * PERSONAL SERVICE - 14,484 - - 14,484 * OPERATING EXPENSE - 5,164 - - 5,164 • CAPITAL OUTLAY - 8,090 - - 8,090 " 90044 Vegetation Repairs - 277,121 - 711 276,410 * OPERATING EXPENSE - 115,121 - 711 114,410 " CAPITAL OUTLAY - 162,000 - - 162,000 " 90061 TS Debbie Marco Is 525,000 525,000 37,072 20,577 467,351 ' OPERATING EXPENSE - - 37,072 20,577 (57,649) * CAPITAL OUTLAY 525,000 525,000 - - 525,000 " 90062 Marco Ctr Bch Regr 1,000,000 1,120,234 80,741 51,090 988,403 * OPERATING EXPENSE 1,000,000 1,120,234 80,741 51,090 988,403 " 90064 Collier Creek Feas 500,000 540,869 25,267 15,454 500,147 • OPERATING EXPENSE 500,000 540,869 25,267 15,454 500,147 * CAPITAL OUTLAY - - - - - " 90065 FDEP LGFR ANALYSIS 14,000 14,009 - - 14,009 • OPERATING EXPENSE - 9 - - 9 * CAPITAL OUTLAY 14,000 14,000 - - 14,000 " 90069 CLAM PASS BCH MAIN - 68,505 62,776 5,728 1 * OPERATING EXPENSE - 68,505 62,778 5,728 1 " 90096 Naples Pier Annual - 1,464,464 1,464,414 - 50 • OPERATING EXPENSE - 571,965 1,464,414 - (892,449) * CAPITAL OUTLAY - 892,499 - - 892,499 " 90297 Shorebird Monitori 28,000 28,000 - - 28,000 * OPERATING EXPENSE 28,000 28,000 - - 28,000 " 90527 County/Naples Beac 200,000 360,922 160,922 160,922 39,078 * OPERATING EXPENSE 200,000_ 360,922 160,922 160,922 39,078 *• 90533 Beach Cleaning 186,200 336,097 2,673 132,642 200,782 * OPERATING EXPENSE 186,200 283,097 2,300 42,519 238,278 * CAPITAL OUTLAY - 53,000 373 90,123 (37,496) " 90536 County/Naples Beac 165,000 371,269 198,847 94,312 78,111 * OPERATING EXPENSE 165,000 371,269 198,847 94,312 78,111 •' 90549 Doctors Pass Dredg 25,000 25,000 - - 25,000 • OPERATING EXPENSE 25,000 25,000 - - 25,000 '•.99195 Fund 195 Res/Xfers 24,866,500 24,797,995 - 560,787 24,237,208 2.3% * TRANSFERS923,900 923,900 499,350 424,550 54.0% _ 910010 TRANS TO 001 GE _ 164,800 164,800 - 164,800 911840 TRANS TO 184 TD 90,000 90,000 - - 90,000 911850 TRANS TO 185 TD 669,100 669,100 334,550 334,550 * TRANSFER CONST 145,000 145,000 - 61,437 83,563 * RESERVES 23,797,600 23,729,095 - - 23,729,095 0.0% 991100 RESERVE FOR CON 13,200,000 13,200,000 - - 13,200,000 993000 RESERVE FOR CAP 4,527,600 4,459,095 - - 4,459,095 994500 RES FOR FUTURE 6,070,000 6,070,000 - - 6,070,000 7 H:\ENF\DMoons\TDC\Financlel Reports\FY2016\Qtr 2\FY16 012 SAP Reports-Excel,dsx June 27,2016/15/2016 Old Business 8-a 10 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report 2nd Qtr FY16-Revenue Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available "x 195 TDC-BEACH RENOUR (31,036,400) (34,331,095) - (31,629,037) (2,702,058) 92.1% REVENUE-OPERATING Sub- (7,308,100) (7,308,100) - (3,226,637) (4,081,463) 44.2% 314300 3%TOURIST DEVE (7,218,100) (7.218,100) - (3,071,830) (4,146,270) 331220 FEMA FED EM MGT - -- (8,873) 8,873 334225 PUBLIC SAFETY-F -- . (1,479) 1,479 334391 FLORIDA DEP - - - - - 361170 OVERNIGHT INTER - _ - - (4,045) 4,045 361180 INVESTMENT INTE (90,000) _ (90,000) - (118,205) 28,205 361320 INTEREST TAX CO - - - . - (67) 67 369802 REIMB FOR CURRE ----- - _-- - -- - (22,138) 22,138 CONTRIBUTION AND TRANSFE (23,728,300) (27,022,995) - (28,402,400) 1,379,405 105.1% 486700 TRANS FROM TAX _ - - - 489200 CARRY FORWARD G (24,093,800) (24,093,800) - (25,107,705) 1,013,905 489201 CARRY FORWARD 0 _ - (3,294,695) - (3,294,695) - 489900 NEG 5%EST REV 365,500 365,500fi - - 365,500 N:IENF\DiWsions\TDC\Financie!Reports\F'Y2016\Db 2\FV16O 2 SAP Reports-ExcelAsx 8 June 27, 2016/1512016 Old Business 8-a 11 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report 2nd Qtr FY16-Expenditures Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act 'e 196 TDC-DISASTER RECOV 4,208,800 ;.4,208,800 100 - 4,208,700 0.0% ` OPERATING EXPENSE 100 100 100 - - 100.0% 634970 INDIRECT COST R 100 100 100 - - • TRANSFERS 12,000 12,000 - - 12,000 0.0% 911840 TRANS TO 184 TD 12,000 12,000 - - 12,000 • RESERVES 4,196,700 4,196,700 - - 4,196,700 0.0% 991300 RESTRICTED FOR 1,500,000 1,500,000 1,500,000 993000 RESERVE FOR CAP 2,696,700 2,696,700 - - 2,696,700 2nd Qtr FY16-Revenue _ Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act '• 196 TDC-DISASTER RECOV (4,208,800) (4,208,800) (2,486;188) (1,722,612) 99.1% * REVENUE-OPERATING Sub- (12,000) (12,000) - (4,938) (7,062) 41.2% 361170 OVERNIGHT INTER _ - (217) 217 361180 INVESTMENT INTE (12,000) (12,000) - (4,721) (7,279) • CONTRIBUTION AND TRANSFE (4,196,800) (4,196,800) - (2,481,250) (1,715,550) 59.1% 481184 TRANS FRM 184 T (3,432,500) (3,432,500) - (1,716,250) (1,716,250) 489200 CARRY FORWARD G (765,000) (765,000) __. - (765,000) - 489900 NEG 5%EST REV 11 700 - - _ 700 H-ENFD'niebns\TDC\Flna,cial Reports\FY20161Otr 2\FY16 0172 SAP Repots-Excel4sx 9 June 27, 2016/15/2016 Old Business 8-a 12 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report 2nd Otr FY16-Expenditures _ 1 Fund/Comm Item Adopted Budget Amended Budget Commitment Actual Available %Enc/Act • 198 MUSEUM 2,749,600 2,750,600 533,035 1,026,432 1,191,133 56.7% 1 * PERSONAL SERVICE 1.121,300 1,121,300 110,800 414,243 596,257 46.8% 512100 REGULAR SALARIE 749,674 749,674 - 250,543 499,131 512600 ER457 _ 2,500 2,500 - - 2,500 513100 OTHER SALARIES - - - 6,148 (6,148) 514100 OVERTIME - - - 437 (437) 515000 VACATION SELL-B 5,750 5,750 - - 5,750 518100 TERMINATION PAY - - - - 6,848 (6,848) 519100 RESERVE FOR SAL 23,612 23,612 - - 23,612 521100 SOCIAL SECURITY 59,870 59,870 - 19,115 40,755 522100 RETIREMENT REGU 58,294 58,294 - 19,164 39,130 523150 HEALTH INSURANC 196,500 196,500 98,250 98,250 - 523152 DENTAL INSURANC 7,350 7,350 3,675 3,675 - 523153 SHORT TERM DISA 1,350 1,350 675 675 - 523154 LONG TERM DISAB 2,850 2,850 1,425 1,425 - 523180 LIFE INSURANCE 2,850 2,850 1,425 1,425 - 524100 WORKERS COMPENS 10,700 10,700 5,3505,350 - _ 528700 EDUCATIONAL EXP - - _._ 1,189 (1,189) " OPERATIWEXPENSE 759,200 760,200 422,235 298,617 39,348 94.8% 634207 IT CAP ALLOCAT 5,200 5,200 2,600 2,600 634210 IT OFFICE AUTOM 30,200 30,200 _ 15,100 15,100 - 634211 IT BILLING HOUR 1,600 1,600 - - 1.60 634970 INDIRECT COST R 244,900 244,900 244,900 - - 634990 LANDSCAPE INCID - - - - - 634999 OTHER CONTRACTU 48,800 48,800 16,661 26,792 5,347 639965 LOCKSMITHS SERV 500 500 - - 500 639967 TEMPORARY LABOR 73,200 73,200 8,243 35,914 29,043 640200 MILEAGE REIMBUR - - - 10 (10) 640300 TRAVEL PROF DEV _ 500 500 - 1,824 (1,324) 640310 TRAVEL REGULAR 1,500 1,500 - 976 524 640410 MOTOR POOL RENT 300 300 - - 300 641100 TELEPHONE BASE 16,950 16,950 6,687 8,613 1,650 641230 TELEPHONE ACCES 2,400 2,400 20 1,114 1,266 641400 TELEPHONE DIREC _ - 888 (888) 641700 CELLULAR TELEPH 2,400 2,400 378 2,022 641900 TELEPHONE SYSTE 100 100 - 15 85 641950 POST FREIGHT UP 2,000 2,000 - 27 1,973 643100 ELECTRICITY 40,450 40,450 18,270 18,443 3,738 643300 TRASH AND GARB 3,200 3,200 1,631 1,782 (213) 643400 WATER AND SEWER 20,300 20,300 11,128 10,172 (1,000) 645100 INSURANCE GENER 9,200 9,200 4,600 4,600 - 645200 PROPERTY INSURA 72,400 72,400 - 55,422 16,978 645260 AUTO INSURANCE 1,100 1,100 550 550 - 646180 BUILDING RM ISF 1,600 1,600 - 1,299 301 646320 LANDSCAPE MATER 1,200 1,200 824 376 - 646430 FLEET MAINT ISF 1,600 1,600 - 800 800 646440 FLEET MAINT PAR 1,100 1,100 - 520 580 846445 FLEET NON MAINT - 13 (13) 646910 DATA PROCESSING - - - 272 (272) 646920 STORAGE RENTAL 5,800 5,800 2,522 3,998 (720) 647110 PRINTING AND OR 6,000 6,000 925 3,941 1,134 647210 PHOTO PROCESSIN 500 500 - - 500 648170 MARKETING AND P 120,000 120,000 76,705 85,694 (42,399) 648174 REGISTRATION FE - - - 325 (325) 649980 REIMBURSEMENT P - - - 274 (274) 649990 OTHER MISCELLAN - - 1,495 - (1,495) 649992 VOLUNTEERRECOG 1,500 2,500 - 116 2,384 651110 OFFICE SUPPLIES 8,000 8,000 3,953 4,047 - 652110 CLOTHING AND UN 1,100 1,100 27 123 950 652210 FOOD OPERATING _ 1,500 1,500 68 592 840 652490 FUEL AND LUB IS 2,800 2,800 - 1,075 1,726 652720 MEDICAL SUPPLIE 800 800 540 _ 60 200 652920 COMPUTER SOFTWA 500 500 - 352 148 652989 LUMBER AND LAMI _ 500 500 - - 500 652990 OTHER OPERATING 17,500 17,500 _ 4,409 6,566 6,526 652999 PAINTING SUPPLI 500 500 _ - - 500 654110 BOOKS PUB SUBS _ 1,200 1,200 - - 1,200 654210 DUES AND MEMBER 2,900' 2,900 - 1,310 1,590 654310 TUITION 4,900 4,900 - _ - 4,900 654360 OTHER TRAINING 500 500 - - 500 " CAPITAL OUTLAY 2,000 2,000 - 1,141 859 57.1% 764900 DATA PROCESSING 2,000 2,000 - 1,141 859 * TRANSFERS 592,800 592,80 - 296,400 296,400 50.0% 911930 TRANS TO 193 TD 140,700 140,700 - 70,350 70,350 913140 TRANS TO 314 MU 452,100 452,100 - 226,050 226,050 * TRANSFER CONST 40,400 40,400 - 16,032 24,388 39.7% 930700 TC BUDGET TRANS 40,400 40,400 - 16,032 24,368 " RESERVES 233,900 233,900 - - 233,900 0.0% 991000 RESERVE FOR CON 51,700 51,700 - 51,700 992100 RESV ATTRITION _ (17,800)� (17,800) _ (17,800) 998000 RESV FOR CASH B 200,000 200,000 - - 200,000 H:\ENBDresions\TDClfina,ciel Reports\FY2016\002\FY16 052 SAP Reports-Excelbsx 10 June 27,2016115/2016 Old Business 8-a 13 of 13 Tourist Development Tax Funded Funds 2nd Quarter FY16 Expense&Revenue Detail Report I 2nd Qtr FY16-Revenue I � � Fund/Comm Item Adopted Budge t Amended Budget Commitment Actual Available %Enc/Act " 198 MUSEUM (2,749,600) (2,750,600) - (1,634,224) (1,116,376) 59.4% • REVENUE-OPERATING Sub- (1,945,900) (1,946,900) - (827,824) (1,119,076) 42.5% 314300 3%TOURIST DEVE (1,883,500) (1,883,500) (801,583) (1,081,917) 347310 GROUP TOUR TAXA (2,000) (2,000) - (1,197) (803) 347311 GROUP TOUR NON (1,000) (1,000) - (1,892) 892 347321 COPYING SERV NO - - - (990) 990 347910 BOAT LAUNCH FEE - - - (110) 110 347911 FACILITY RENTAL (20,000) (20,000) - (6,024) (13,976) 347940 FACILITY RENTAL (4,000) (4,000) - - (4,000) 361170 OVERNIGHT INTER - - - (96) 96 361180 INVESTMENT INTE (2,400) (2,400) - (3,304) 904 361320 INTEREST TAX CO - - (22) 22 366900 CONTRIBUTIONS (33,000) (34,000) - (11,418) (22,582) 369300 REIMB FOR PY EX - - - (1,140) 1,140 369301 SETTLEMENTS - - - (13) 13 369400 PRIOR YEAR REV - - - (36) 36 ' CONTRIBUTION AND TRANSFE (803,700) (803,700) (809,400) 2,700 100.3% 481001 TRANS FRM 001 G (200,000) (200,000) - - (200,000) 486700 TRANS FROM TAX - - - - - -_ 489200 CARRY FORWARD G (701,000) (701,000) - (806,400) 105,400 489900 NEG 5%EST REV 97,300 97,300 - - 97,300 • H:IENF\Diasione\TDC1Finen./RepalPFY2016\Ov 2V,16052 SAP Reports-Excel.dsx 11 June 27,2016 Old Business 8-b 1 of 4 EXECUTIVE SUMMARY Recommendation for the Tourist Development Council (TDC) to re-approve the expenditure of Category "A" Beach Park Facility Tourist Tax funds for restriping the parking garage at the County's Vanderbilt Beach Park for $19,278.65, a $9,068.35 savings, and make a finding that this expenditure promotes tourism. OBJECTIVE: To apply thermoplastic traffic stripes and markings for Collier County parking garage at Vanderbilt Beach Road for the safety of beach goers. CONSIDERATIONS: On April 27, 2015, the Tourist Development Council (TDC) approved the budget for restriping of the parking garage spaces at Vanderbilt Beach Road. The budget includes restriping the parking space markings, handicapped spaces and arrows using Thermoplastic stripes and markings. The present markings in the County parking garage are deteriorating. On April 6, 2016, staff secured a proposal from McShea Contracting, LLC who is the primary contractor for Board approved contract 16-6541 — Roadway Paint, Thermoplastic Markings, and Raised Markers; unfortunately the original contract does not include the 4" thermoplastic that is required in the project. On May 26, 2016, staff sent a request for quote (RFQ) for the 4" thermoplastic to three (3) additional vendors and the contract vendor McShea Contracting, LLC. Paramount Asphalt Sealcoating Corporation responded with a quote 44% lower than McShea Contracting, LLC. The quote tabulation for restriping of the parking garage is below: Vendors Total Cost Paramount Asphalt Sealcoating Corporation $19,278.65 McShea Contracting, LLC $28,347.00 Southern Stripping No Quote Preferred Materials No Quote Staff reviewed the proposal and recommends award to Paramount Asphalt Sealcoating Corporation the amount of$19,278.65, the lowest, qualified and responsive bidder. FISCAL IMPACT: Funding in the amount of$19,278.65 from Tourist Development revenues are available and appropriated for Project No. 80339 (Vanderbilt Park Restriping) within the Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Park Facilities). The TDC approved budget for this item was $80,000 (April 27, 2015). GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with this action. ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board (PARAB)previously approved this project with a 5-0 vote on April 15, 2015. June 27,2016 Old Business 8-b 2 of 4 TDC RECOMMENDATION: This item will be reviewed by the TDC at its regularly scheduled meeting on June 27, 2016. On April 25, 2016, the Tourist Development Council approved the expenditure of funds to McShea Contracting, LLC for restriping of the parking garage at Vanderbilt Beach Park, in the amount of $28,347 with a 9-0 vote. On June 3, 2016, a new quote was received from Paramount Asphalt Sealcoating Corporation in the amount of $19,278.65 which is 32% less than McShea Contracting LLC. Staff will provide a report back to the TDC on the savings. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. - CMG RECOMMENDATION: For the TDC to approve the expenditure of Category "A" Beach Park Facility Tourist Tax funds to Paramount Asphalt Sealcoating Corporation for restriping of the parking garage at Vanderbilt Beach Park in the amount of $19,278.65, a savings of $9,068.35, and make a finding that this project expenditure promotes tourism. PREPARED BY: Vicky Ahmad, Project Manager, Facilities Management Division Attachment: 1. Proposals -Paramount Asphalt Sealcoating Corporation and McShea Contracting, LLC 1 June 27, 2016 Old Business 8-b 1/1f4 v C3 N O LID 00 V 01 U1 A W N F-� u (D 7 rr 70 N -I - -i n z N -i -1 -i v K v rD '< m CD rD n rD -G 3- S ? 01 Cu D 33 <O O 3 3 3 rD O a- . g g S- ;z_. 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N W WN N Q y 000 OO A A 0 0 0 W I--,, N V O W 01 N W O O N V U1 0 0 0 0 0 O O U� (!i June 27, 2016 Old Business 8-b 4 of 4 MCSHEA CONTRACTING • Revised Date:04/08/2016 Parks & Rec Parking Garage 100 Vanderbilt Beach Rd. April 6, 2016 LOCATION:Naples LINE ITEM ITEM UNIT # # DESCRIPTION QUANTITY UNIT PRICE TOTAL PAVEMENT MARKINGS THERMOPLASTIC,SOLID,TRAFFIC STRIPE, MANUAL APPLICATION, 4", WHITE 6765 LF $ 1.35 $ 9,132.75 THERMOPLASTIC,SOLID,TRAFFIC STRIPE, MANUAL APPLICATION, 4",YELLOW 1615 LF $ 1.35 $ 2,180.25 THERMOPLASTIC,SOLID,TRAFFIC STRIPE, MANUAL APPLICATION, 4", BLUE 288 LF $ 1.35 $ 388.80 SYMBOLS,NUMBERS&PAVEMENTS MESSAGES(HANDICAP,ARROWS,VAN MSG) 270.6 SF $ 5.00 $ 1,353.00 REMOVE THERMOPLASTIC 4604.6 SF $ 3.00 $ 13,813.80 CIRCLE BEACH PARKING @ END OF VANDERBILT BEACH RD. THERMOPLASTIC,SOLID,TRAFFIC STRIPE, MANUAL APPLICATION, 6", WHITE 240 LF 1.50 $ 360.00 THERMOPLASTIC,SOLID,TRAFFIC STRIPE, MANUAL APPLICATION, 6", YELLOW 80 LF 1.50 $ 120.00 THERMOPLASTIC,SOLID,TRAFFIC STRIPE, MANUAL APPLICATION, 6", BLUE 144 LF 1.50 $ 216.00 SYMBOLS,NUMBERS&PAVEMENTS MESSAGES(HANDICAP SYMBOL) 10.8 SF 5.00 $ 54.00 REMOVE THERMOPLASTIC 242.8 SF 3.00 $ 728.40 TOTAL $ 28,347.00 NOTES A) MCSHEA CONTRACTING WILL REQUIRE COLLIER COUNTY TO CLOSE EACH SECTION OF THE PARKING GARAGE WHILE WORK IS TAKING PLACE. SINCERELY, MCSHEA CONTRACTING .GIt Steve Maitland Phone:239 368-5200•Fax:239 368-7095 508 Owen Ave.North•Lehigh Acres,FL 33971 An Equal opportunity Employer. ....."1 r . /*. I mer, t- • ,,,, •. -15 ..; - o se 7 tl ...., x., .4.... ,,.,,,..... . . ,c) ..„.....,„,...,... ,... .„,„ 1‘..) z 0 m 1--1 70 al 11 (7) rrl > 73 T. .., 0 o X kri ZM K cv , . 0 . -„, ., VI r ft ill Cje) , c_. 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N 9 tvceffi June 27, 2016 Tourism Staff Reports 10 a-g 1 of 50 DIRECTOR ACTIVITIES-Jack Wert May-June 2016 PERIOD AT A GLANCE Number of Advocacy Contacts 2 Number of Tour Operator Contacts 60 Number of Tourism Industry Events 5 Number of PR Interviews 1 Advocacy • Meetings with TDC Chairman on TDC agenda • Advocacy Committee Meeting DMAI Tourism Industry • Destination Marketing Accreditation Board and Education Conference calls • Naples Depot meeting with Naples Chamber on baggage car Information Center • Discussion with UF/IFAS on new Sea Grant position • Visit Florida International Tourism Committee meeting • Presentation to Naples Newcomers group Trade Shows/Tourism Industry Conferences • IPW- New Orleans. Met with 60 tour operators and journalists on bringing customers to Collier County. Public Relations • Press interviews with Naples News, Fort Myers News Press,ABC TV Promotional Activities • Meetings on Storytelling project • Meetings on Stone Crab festival and golf event promotions June 27,2016 Tourism Staff Reports 10 a-g 2 of 50 GROUP MEETING SALES REPORT Debi DeBenedetto—Group Sales Manager May 11,2016—June 16,2016 PERIOD AT A GLANCE Number of Meeting Planner Contacts 59 plus 36 at NYC Number of RFP's Collected/Distributed 52 Rfp's distributed worth over $21 million EOC and 32,147 room nights Number of Groups booked 5 booked groups Total Room Nights/Econ. Impact for Period booked 3032 Room nights booked $1,055,936.30 EOC Number of RFP Enhancement (RFPE) Requests 7 new requests granted funds Number of RFPE's to Contract 2 booked with 2 lost Number of FAM's/Sites 6 sites arranged and escorted Number of Shows Attended 3 shows • New York City Sales Mission 40 attendees +staff& partners • NYC Visit Florida Event—16 planners • Florida Attractions Association Annual Meeting—partner relations Events Attended • New York City Sales Mission 40 attendees+staff& partners—May 31—June 3 • NYC Visit Florida Event—16 planners-June 2 • Florida Attractions Association Annual Meeting—partner relations June 12-15 Sales Activities this Period • Cancelled DC event—poor planner attendance projected • Begin planning 2017 Trade shows and sales plan • Budget planning 2017 • Meetings Landing page with ad agency-again • Preparations for Strategic Summit June 27,2016 Tourism Staff Reports 10 a-g 3 of 50 • Registered for IMEX—3 partners Oct. 18-21 • Registered for Xsite show—August 26-28 Hosted by NMIE CVB and Naples Grande • Preparations for Florida Encounter—Sponsorship secured • Pushed to host DMAI annual event—all hotels declined • Pushed to host Questex Spa conference 2017 or 2018- pending • Pushed to host Florida Attractions Association Annual Meeting 2018—site in August Rfp open • Meetings Today lead generation program preparations and script work—start date July 1st • Preparations for Smart Meetings June 24th • Michelle Pirre—sales admin attended Idss training conference—Philadelphia, PA 4 days of training on our data base system • Special Award—CVB 7th win for Successful Meetings Pinnacle Award—this is a write in vote by readers for best CVB service June 27,2016 Tourism Staff Reports 10 a-g 4 of 50 TRAVEL INDUSTRY&LEISURE MARKET SALES REPORT Claudia Cianfero Dates May 14—June 17,2016 PERIOD AT A GLANCE Number of Travel Agent Contacts 18 Number of Tour Operator Contacts 32 Number of FAM's/Site Visits 5 Number Trade Shows Attended 1 EVENTS RECAP #NEXT 2016 Location: Cancun, Mexico Trends/Comments: This was a Latin American Tour Operator(TO) Show in which I participated in 32 face to face appointments with luxury, high-end Tour Operators in the Latin American market. I had extremely positive feedback when presenting the destination to the operators. Argentina, Columbia, Panama and Mexican Tour Operators to name a few are very interested in the Paradise Coast as an alternative to Miami and Orlando as their clients are looking to do something different than the usual. This seems to be the trend in the Latin American market.The Sun Country direct flight from Cancun to Fort Myers really opens up the Mexican market as well. FAM's/Site Visits: Location: Florida's Paradise Coast 1. British Airways Holidays—May 19—21, 2016 (8 agents—UK Market) 2. Tenzing—May 24—25, 2016(2 agents—German Market) 3. NATS—June 3—6, 2016—(7 agents—UK Market) 4. American Holidays—June 7—9, 2016 (1 agent—UK Market) 5. HotelPlan—June 15-17, 2016 (2 Agents—German Market) Trends/Comments: Now that season is over we are busy hosting both large and small FAM's/Site visits. This is the best way to get the agents to talk about our destination to their clients. By seeing and experiencing the Paradise Coast first-hand agents are able to recommend hotels, attractions, restaurants etc... and really give their clients the extra personal touch. All feedback from agents has been extremely positive. June 27, 2016 Tourism Staff Reports 10 a-g 5 of 50 Upcoming FAM Trips • Brazil Tour Operator FAM August 1—August 3, 2016. We will be hosting the top 8-10 product managers/decision makers from Brazil. June 27,2016 Tourism Staff Reports 10 a-g 6 of 50 PUBLIC RELATIONS&COMMUNICATIONS REPORT May 2016 PERIOD AT A GLANCE Number of Media Submissions from CVB 130 Number of Media Outlets/Journalists Hosted in 40 journalists plus 12 social media influencers at May two Instameet events. Group Press Trips: • Mangrove Madness outdoor media • Mexico media • Ritz-Carlton luxury FAM support Individual Press Trips: • Bill Clevlen—Pickleball Coverage • Parm Parmer—PlanetBlueAdventure.com • Lake Norman Magazine Number of News Releases Written by and/or 13 Issued by CVB Total Media Impressions TBD Top Projects MAY • Tourism Week-Collier Tourism Press Conference • Host Mangrove Madness retreat with outdoor product manufacturers and 27 outdoor media • Instameets at Naples Zoo and Marco Island Marriott • NYC media mission first week of June • Prep for major IPW international media marketplace Adds to Website Effort by Public Relations to improve website: 30 events added; multiple listings added, enhanced Top Media Placements: Bill on the Road—Two one-hour syndicated radio programs. One focused on the first U.S. Open Pickleball Championships held in Naples,the other focused on Naples as a travel destination. Coastal Living magazine—Top Ten Beaches in Florida. Barefoot Beach Preserve County Park ranked at #4 USA Today—Naples ranks as one of the Top Ten Small Town Food Scenes June 27,2016 Tourism Staff Reports 10 a-g 7 of 50 Behind the Headlines—JoNell/CVB interviewed about Best Small Town Food Scene ranking Sport Fishing magazine—online stories about huge goliath group catch during the Marco Island Mangrove Madness media trip The News-Press, Marco Island Sun Times—Collier Tourism column tells the story of the Mangrove Madness media trip June 27,2016 Tourism Staff Reports 10 a-g 8 of 50 PARADISE COAST FILM OFFICE June 2016 PERIOD AT A This Year Last Year Spending Estimate New or Repeat GLANCE Productions 2 1 50,150 1 New/1 Repeat Working Leads 8 12 Meetings 1 1 Attended Events/Trade Shows 2 0 Media Assisted 0 0 Location Scout 1 1 Production/Lead Highlights • The Produced By Conference, is a signature event of the Producers Build of America, showcasing influential decision-makers in the entertainment industry who represent the best of the diverse creative community working in film,television, and digital. Attendees had the opportunity to network with Oscar®-winning filmmakers, Emmy®-winning showrunners, and the next generation of creative and innovative entrepreneurs. Prior to the conference, Film Florida hosted a reception for PGA participants. • — f ' ' ffr ',.-,;' Actors/producers Morgan Freeman and A Elizabeth Bank both shared their experiences '� O. working behind the camera. 71 ,� .,,, , 06(61,3‘e( Invitation to Film Florida's Florida Native Producer's Club Reception. 0'' 4," ,4,0‘ •y' Past Project Highlights • Rarely do we get to see the final product when a production shoots locally but here is a commercial shot in Naples featuring MLB player, Big Papi, and New England Patriots', Rob Gronkowsk,i AKA"Gronk" for Dunkin' Donuts http://www.youtube.com/watch?v=Y1OhlVv3KRc&sns=em June 27, 2016 Tourism Staff Reports 10 a-g 9 of 50 SPORTS MARKETING REPORT- Michael Obyc May Activity 2016 PERIOD AT A GLANCE # EVENTS(May 2016) #ATTENDEES # ROOM DIRECT VISITOR NIGHTS SPENDING 4 4,620 1814 $749,700.00 Event Analytics Event Name Event Dates #Attendees # Room Nights Direct Spending FHSAA Boys'Volleyball State Championship 5/6—5/7 140 55 $21,450.00 Florida Fire State Cup 5/7-5/8 1190 929 $178,500.00 Sweetbay Memorial Cup 5/28-5/30 2250 678 $393,750.00 USSSA KCCO Softball 5/28-5/30 1040 152 $156,000.00 Tournament Comparison Report May 2015 May 2016 Change Number of Events 5 4 -1 (20%decrease) YTD Events 22 31 9 (30% increase) Monthly Attendees 6,915 4,620 -2295 (24%decrease) YTD Attendees 25,824 38,151 12,327 (33% increase) Monthly Room Nights 1,550 1,814 264(15% increase) YTD Room Nights 9,674 13,649 3,975 (30% increase) Monthly Est. Direct Spending $1,953,750.00 $749,700.00 -$1,204,050.00(38%decrease) YTD Est. Direct Spending $12,707,437.00 $14,720,550.00 $2,013,113.00 (14%increase) Development Activities this Period • Attended the Lee County Sports Event Monthly Meeting • Attended Sanchez-Casal USTA Press Conference • Attended the monthly TDC Meeting • Attended the Football University Pre-Event Planning Meeting • Attended the Florida Sports Foundation Annual Summit • Met with USA Waterski to discuss potential future events June 27, 2016 Tourism Staff Reports 10 a-g 10 of 50 • Upcoming Events • USSSA State A&B Fastpitch (July 1-3) North Collier Regional Park • YBOA Basketball (August 5-7) North Collier Regional Park • ASA Men's D Southern National Championship (August 26-28) North Collier Regional Park June 27,2016 Tourism Staff Reports 10 a-g 11 of 50 HIGHLIGHT OF THE MONTH: GTMC Overseas Conference, 16th— 19th May Our major focus this month was final planning, confirmation and hosting the GTMC Overseas Conference to Florida's Paradise Coast — the first time the event has ever been held in Florida. Up to 160 leading decision makers from the business travel sector travelled out to Marco Island where the conference was held at the Marco Island Marriott Beach Resort, Golf Club and Spa, Marco Beach Ocean Resort and Inn on 5th. We were instrumental in securing additional co-host sponsorship from both VISIT FLORIDA and Brand USA, who confirmed significant support during the event and had the opportunity to attend, present and network with GTMC delegates. The event was a huge success with an excellent attendance and many delegates taking the opportunity to enjoy the diversity of experiences that our region has to offer. VIP's included Head of Global Sales from British Airways, Managing Director, Strategic Accounts and Regional Director, UK/Ireland, Middle East, Africa, American Airlines among others. GTMC is the only representative body for Travel Management Companies and the business travel community in the UK. The diverse membership accounts for over 80% of UK expenditure on managed business travel, equating to an estimated $10 billion in revenue OMMAC secured Jack Wert prime podium position on the opening morning. Debi DeBenedetto and Oonagh McCullagh also had an opportunity to address the delegation at the Tuesday evening dinner. The True Value of Business Travel Tuesday 17th May Welcome To The Paradise Coast Session One 109.00 - 10.30 Welcome I Graham Ramsey, Chairman, GTMC Conference Logistics I David Kurk, Moderator Welcome To Paradise 1 Jack Wert, Director Naples, Marco Island, & Everglades Convention Bureau Panel Discussion I Jack Wert(Convention Bureau)Hank Benedetti(American Airlines), Stephen Humphreys(British Airways), Karyn Gruenberg (Brand USA) GTMC Conference .. L-R Jack Wert, CEO, CVB;Oonagh McCullagh, CVB — UK & Ireland office David Giles, GTMC Board Member June 27,2016 Tourism Staff Reports 10 a-g 12 of 50 MARKET UPDATE: MPs and industry figures clash in heated Brexit debate Fears that holiday prices will rise in the event of a Brexit (British exit from the European Union, which is up for a vote in June 2016) are unfounded, according to Leave supporters, who took part in a lively debate at the 2016 ITT conference. The debate which comprised a mixture of politicians and industry figures provoked both admiration and anger from delegates. Asked by TTG whether easyJet chief executive Carolyn McCall was right to suggest that holiday prices would rise or if she was scaremongering, Clive Jacobs, chairman of Jacobs Media Group responded: "Willie Walsh, IAG chief executive, has said there would be no impact, and his is a much bigger business than easyJet. Carolyn McCall has got a knighthood recently, and then she comes and says there will be an impact - on air fares. If she says that, why doesn't Walsh?" Elsewhere delegates quizzed the Remain advocates, who comprised McCauley, former Labour MEP Michael Cashman and ex-Labour MP Peter Snape, as to why the EU had been allowed to not file its accounts and lose€5 billion a year due to corruption. "If I did the same with my business I would be in handcuffs,"said Stephen Bath, founder of Bath Travel. Speakers offered passionate arguments for both sides throughout the debate. A poll of delegates before and after showed instead a notable increase for support in staying in Europe. Prior to the debate some 65% said they were in favour of Remain, compared with 28% Leave and 8% who said they were unsure. However by the end, the Remain side had managed to win over 76%, while 21% said they were still in favour of Leave and 3% were undecided. Brexit would not change much in aviation sector, claims IATA Leading airline figures have contradicted claims that a British exit (Brexit) from the EU would hit travel by calling into question existing aviation agreements. Asked about the impact of a vote to leave, IATA director general Tony Tyler said: "The European Common Aviation Area is already wider than the EU and includes non-EU member states such as Norway and Iceland. "One very plausible outcome is that Britain would remain within the Common Aviation Area, in which case nothing very much would change." The Treasury has forecast a year-long recession if Britain votes `leave', and the IMF warned of "reduced global growth"and "major challenges for the UK and the rest of Europe". "It would affect traffic in the UK. But airlines in the UK are international and some have hubs elsewhere, so it might not have a substantial effect." Uncertainty about the outcome of the June 23 referendum intensified after polls narrowed in recent days. June 27,2016 Tourism Staff Reports 10 a-g 13 of 50 Airlines Emirates predict the demise of UK regional flights connecting major airline hubs such as London Heathrow, Gatwick and Manchester over the next decade due to falling consumer demand. It believes that existing routes from Heathrow will continue to be squeezed due to lack of capacity, and this will be countered by a significant rise in long-haul flying operating directly from UK regional airports. When viewed against the current expansion in transatlantic flying from the regions by both legacy carriers and new market entrants the prediction appears to have considerable likelihood. Only a small number of UK routes, such as those connecting the capital with Glasgow and Edinburgh, would survive in the long term because of a decline in passenger numbers. The drop in demand is likely to be hastened by the construction of the HS2 high speed rail line, which will connect Manchester to London in one hour and eight minutes, roughly the same time that it takes to fly - Sir Richard Branson's Little Red, Virgin's UK domestic arm, ceased operations last year. Only 380,000 passengers flew between Heathrow, Britain's only hub airport, and regional airports in March this year, a drop of 14% in a yea - over the past 12 months, domestic traffic has dropped by 6.2%. Ultimately, passengers increasingly wish to fly on long-haul services directly from UK regional airports, rather than connecting through London via domestic flights The theory appear to be more than just anecdotal when viewed against the Heathrow runway debate and lack of available slots, it is clear that domestic traffic will be squeezed and squeezed as the slot value escalates ever further. Heathrow has been officially full for more than a decade, forcing airlines to prioritise more profitable long-haul routes. Many transatlantic carriers are augmenting their Heathrow presence by concentrating on building its UK network regionally outside of London because of the pressure on Heathrow and Gatwick. Delta has announced a new Glasgow-New York daily service for summer 2017 to add to its Edinburgh-]FK operation which launched on May 27. Managing director of Glasgow Airport, Amanda McMillan, said the newly announced service was "fantastic news for Scotland". "Routes such as this enable Scotland to maintain and increase its global competitiveness. Not only will it play a major role in supporting our growing tourism industry, it will also provide Scottish businesses with yet another direct link to the world's largest economy," she said. "New York is an iconic city for which there is huge demand, and passengers will be able to take advantage of Delta's extensive route network through its hub at New York-JFK." Delta have also announced the launch of the first service between Heathrow and Portland, Oregon from May, 2017 - it will offer four flights a week on the route for the summer. Adding the new service to Portland while increasing the scale of Delta's reach across the Atlanta and June 27,2016 Tourism Staff Reports 10 a-g 14 of 50 Detroit hubs will provide a comprehensive network of nonstop and connecting destinations for both Delta and Virgin customers. At the same time, they will strengthen their partnership with Virgin Atlantic, with the two carriers swapping some of their routes as follows: Delta will take over Virgin's Heathrow to Detroit service from March 26 to enable it to offer a twice daily service and from May 2. They will also take over Virgin's second daily Heathrow to Atlanta flight. Virgin will continue to operate one daily Heathrow to Atlanta flight and from March 26 it will take over Delta's Heathrow to Seattle service and will also take over Delta's Manchester to New York-JFK summer service - Delta will resume the service for winter 2017. Norwegian reveal plans for long-haul route expansion from Edinburgh In keeping with theme of UK regional airport growth, Norwegian have revealed plans for long- haul route expansion from Edinburgh — options are being weighed up by low-cost carrier Norwegian. The disclosure came as the carrier's boss urged Scottish businesses and policymakers to support the case for expansion of Gatwick to promote more competition in the UK airports market and more choice for travellers from Scotland - Norwegian began flying from Edinburgh in 2009 and has flown more than one million passengers to six destinations in Scandinavia, Spain and the Mediterranean. The airline outlined its ambitions for further new routes from Edinburgh, including the possibility of new transatlantic flights using new aircraft such as the Boeing 737MAX. They believe that Edinburgh will play an important role in their future UK growth and that their long-term ambition is to deliver new, direct long-haul flights from Edinburgh. Norwegian are focused on the newer fuel-efficient aircraft they have on order and believe it will make it possible to launch low-cost transatlantic routes, creating affordable fares and more choice for business and leisure passengers in. Scotland is now far less dependent on London than it ever was with Scots specifically valuing the choice to fly from their local airport. Norwegian claims widespread support for Irish subsidiary ahead of US decision Norwegian is claiming large scale support for its Irish subsidiary Norwegian Air International (NAI), which is awaiting approval from the US Department of Transportation for a foreign carrier permit. NAI says it has received broad support from dozens of stakeholders on both sides of the Atlantic and is looking forward to the DoT's final order finalising its decision and serving the US market. The transportation department issued an order proposing to grant a foreign air carrier June 27,2016 Tourism Staff Reports 10 a-g 15 of 50 permit to NAI on April 15 despite protests from US airlines over the impact of low-cost transatlantic flight competition. Norwegian chief executive, Bjorn Kjos, commented that they are extremely grateful for the support they have received in the US and in Europe, including the Irish government. He added that they were confident the Department of Transportation will approve Norwegian Air International's application and we hope they will do so shortly. Their belief is that approval of NAI will result in more US aviation sector jobs, enable Norwegian to expand its already large pool of American-based cabin crew, and deliver much needed competition and affordable fares to consumers on both sides of the Atlantic, as well as open up new transatlantic routes currently not served by any other airline. Norwegian currently operates a network of low fare flights between Gatwick and the US but hopes to further expand its operations through its subsidiary in Ireland. Norwegian commences year-round Oakland route Norwegian started year-round flights from Gatwick to Oakland, California earlier this month. Three flights a week using 344-seat, two-class Boeing 787 Dreamliner aircraft are scheduled with one-way fares leading in at £159. Oakland-San Francisco becomes Norwegian's seventh US destination from Gatwick following the recent introduction of direct flights to Boston. The journey time from Oakland international airport to San Francisco is estimated at around 35 minutes. The airline commented that over half a million UK passengers have flown transatlantic with them and are now adding even more great value flights to the US. Norwegian has put a record 425,000 transatlantic seats on sale from Gatwick this summer. Huge rise in number of agents competing for places on USA fam trip The number of agents logging flights to the US for a chance to win a place on this year's Brand USA MegaFam was up 87%. During the entry period from January 1 to April 3, more than 930 agents registered their international flight bookings from the UK and Ireland to the US. This is the fourth year in a row that Brand USA has organized its MegaFam in partnership with American Airlines and British Airways. Flights with a total of 100 agents on board departed in May from London Heathrow and Gatwick. They will take part in seven different itineraries, visiting 18 states and taking in National Parks in honour of the centennial of the National Park Service this August. Brand USA president & CEO Christopher Thompson said: "We are delighted with this incredible result. "We are in our fourth year of activation in the UK and Irish markets and the substantial rise in this year's MegaFam entries is a reflection of the direct impact that Brand USA's marketing and partnership efforts with American Airlines and British Airways have made on consumer demand in the market. "The increase in agent bookings comes from the reignited June 27,2016 Tourism Staff Reports 10 a-g 16 of 50 passion that holidaymakers in the UK and Ireland have for the USA, as well as the agents who are selling it, and we thank all our partners for making the MegaFam happen year after year." Awareness of alternative Destination in market activity Uganda Tourism will launch its first marketing campaign in the UK and Ireland next month. The 'Your Uganda' campaign will launching on June 1 — starting with a four-week TV sponsorship on National Geographic Wild, focusing on Uganda's wildlife experiences, they will undertake a 12- day familiarisation Trip to discover the country's highlights including mountain gorilla and chimpanzee trekking, big 5 safaris, birding and adventure activities. For the first time in the nation's history, Uganda will have public relations and marketing representatives in three major source markets - North America, Ireland & UK, and German speaking Europe. UPCOMING EVENTS DATE SPECIAL EVENT LOCATION May/June Virgin Holidays Coop Marketing Campaign UK May/June BA Holidays Coop Marketing Campaign UK June 18-22 IPW 2016 New Orleans June 26-29 IAGTO North American Convention North Carolina July 5 -7 Brand USA, British Airways and American Airlines co- London hosted industry networking event events July 7 Visit USA Independence Ball London July 12 Ireland — US Embassy/Visit USA /Travel Media industry Dublin networking event June 27,2016 Tourism Staff Reports 10 a-g 17 of 50 MARKETING/SALES/PROJECTS &ACTIVITIES: Visit Florida Tour Operator Advisory Luncheon — 20 May - London OMMAC attended the VISIT FLORIDA tour operator advisory meeting and luncheon in London. The very successful event had an excellent attendance from UK tour operators. A business session was held prior to the luncheon. Each region and each tour operator had the opportunity to give an update on current trading. Visit Florida updated on the market and future outlook on business and trends were discussed including a new air service from Norwegian. Both British Airways and Virgin were very pleased with their Florida business overall, following a record breaking 2015, seeing a good 12% growth year on year with 2016 looking even better. There was also a discussion on general feelings surrounding the US Election and the UK referendum. The full list of attendees follows at the end of the report. IAGTO North American Convention OMMAC continue to ensure we secure appointments for the IAGTO — NAC Convention with the key global Golf tour operators providing the majority of business into our region. The schedule is now full and we are finalising discussions with the operators who are still keen to meet with us during alternative times throughout the convention. IPW 2016 OMMAC will attend IPW 2016 and will continue to work with the CVB to ensure the scheduling of meetings with our key tour operator partners to ensure maximum return on investment at the show. Managing additional invitations to maximise on time during the convention. North American Travel Service FAM Trip OMMAC worked closely with the NATS, the CVB and local industry partners to facilitate a sales fam trip for during the 2nd — 4th June. We liaised over the itinerary to ensure the attendees receive a comprehensive overview of the destination and to ensure IP, Ritz-Carlton, host accommodation provider receive maximum time. Gulf Coast Clays We liaised with industry partner Gulf Coast Clays who are sponsoring the CPSA World Sportrap 2016 in June. We have shared with our local industry partners whenever relevant. British Airways Holidays / Visit Florida Co-op Campaign Ongoing final activity for the co-op marketing campaign. Additional focus with the BA Holidays team to secure appropriate online visual creative resulting in driving traffic throughout the campaign. Ensuring they have good tactical offers from the hotel partners they work with to encourage strohg consumer bookings. Virgin Holidays / Visit Florida Co-op Campaign Final ongoing discussions with Virgin Holidays regarding the Visit Florida co-op marketing campaign. Florida's Paradise Coast will be featured in a double page spread advertorial in The Times, social media and Newsletter. Additional time allocated to reviewing copy for the June 27,2016 Tourism Staff Reports 10 a-g 18 of 50 information presented on the destination as we are keen to ensure the target market is reached and the copy is accurate and appealing to the UK consumer. Again we ensure the operator has strong tactical offers from the hotel partners they work with to encourage solid consumer bookings. Tour Operators Ongoing and additional follow-up regarding expanding the destination offerings, opportunities and co-op support—working closely with our main suppliers on a number of mixed activity from co-op advertising/ promotions & PR support. VISIT FLORIDA e-learning program Visit Florida are building their own online training program for the travel industry and have approached us for information and images. There is no cost involved and we have worked with them to provide up to date information and assets to ensure that our region is well represented in the site and will help to encourage more awareness of and sales to the destination. Travel Agents Online Training: 'USA Discovery Program' Final stages of completion - working to ensure all copy approval is completed and Brand USA has everything required. We aim to launch our badge by end of June. We will seek to introduce an incentive for the launch in order to encourage more agents to participate & complete our badge. Consumer requests OMMAC process all consumer requests coming through and liaise with the mailing house in the UK and Ireland to ensure that brochures and maps are distributed to consumers and trade interested in visiting our region within a timely manner. PUBLIC RELATIONS AND SOCIAL MEDIA ACTIVITIES: CONTACT ACTIVITY STATUS /RESULT GTMC Press Release UK Press Release to Early this month we sent a press release announce Paradise Coast to announce the fact that Paradise Coast as the host destination for is hosting the GTMC Overseas GTMC Overseas Conference. This was sent to travel trade Conference titles, business and incentive media. Incentive Travel and Online coverage —full OMMAC secured an online article on Corporate Meetings page article ITCM following the distribution of our press release 45,000 monthly unique browsers June 27,2016 Tourism Staff Reports 10 a-g 19 of 50 Travel Weekly GTMC Coverage in weekly trade publication, Travel Weekly, for the GTMC Convention. Circulation: 14,523 Naples Florida Weekly GTMC inclusion in OMMAC worked with JoNell Modys to Enewsletter supply photos, names &company name + 200,000 weekly readers in for Florida Weekly re: GTMC Overseas print, smartphones &tablets, Conference - Coverage below. on social media &online. Irish Travel Trade News Print coverage secured OMMAC secured coverage in ITTN In e-news following our attedance at the Visit Circulation: 25,000 hits per Florida sales mission & providing prize — month —via 5,000 travel April '16 industry professionals Travel Biz—Ireland Print coverage secured in OMMAC secured coverage following our 21,000 hits per month — e-news attedance at the Visit Florida sales via 5,000 travel industry mission & providing prize —April '16 professionals Travmedia IMM OMMAC attended We are doing specific follow-ups with the Travmedia's IMM in March,journalists who expressed most interest holding face to face in a press trip to Florida's Paradise Coast meetings with 12 — specifically Paul Sharman, a journalists and networking freelancer focusing on Outdoor with many more Adventure and keen to work with us on a fishing trip. We're also following up with Simon Burrell of OurManOnTheGround, who has a writer due to visit in the Autumn time. The Irish Independent Confirmed Saturday On-going — Conor Power is interested Readership: .5m double page spread — to travel for his first visit to USA. Circ: 200,000 doing a piece for early Following up with Visit Florida on status. Online — largest in Ireland next year based around Florida beyond the theme parks and perhaps using the Paradise Coast as an Visit - TBC area of focus. June 27,2016 Tourism Staff Reports 10 a-g 20 of 50 VIP Magazine — largest VIP Magazine has agreed On-going - Dates now moved — selling in Ireland to a 6-8 page feature with checking with partners to establish Cir: Monthly sales 25,500 a contact we approached suitable dates. Monthly readership: on family holiday in 152,000 Florida! Plus cover feature Visit -TBC Visit Florida 'Florida Friday' OMMAC submitted OMMAC submitted information on 4th e-newsletter comprehensive July celebrations and the swamp buggy information for the VF races for an enewsletter focusing on enewsletter, which is motoring events in Florida. The 4th July distributed via Travelmole celebrations information was included and is shown in the example below. Social Media: Weekly channel updates. OMMAC continues to share posts across Facebook and Twitter OMMAC also followed key Facebook and Twitter in order to increase travel influencers on traffic to Paradise Coast UK Facebook and Twitter to expand our Twitter pages. Focus this month has social network included: outdoor adventure, food and wine and beach June 27,2016 Tourism Staff Reports 10 a-g 21 of 50 Diamonde, European Representation TOUR OPERATOR ACCOUNTS Key Accounts Tour Operator Achievement Cost Canusa We accomplished our joined campaign: The USD 3,500 on-page banners and links, facebook & instagramm posts, performance & display advertising campaign was a great success. Canusa reported 85% new visitors on their website with a duration of 2:57 min which is very high and indicates that we reached qualified customers with high interest. The average session duration from Canusa repeating customers is even 2 times higher. As a result, Canusa can report 177 booking requests which increased inquiries for the NAP by 6% and bookings for NAP by 4,5%. Please find the detailed report attached. The out of home metro campaign surrounded the customers on their everyday lifes and created strong public awareness. The metro posters assured a broad visibility in the selected cities. Secondary Accounts Tour Operator Achievement Cost Explorer Fernreisen We accomplished a NAP training to the Stuttgart team, a total of 4 agents were trained, including the new Agency Manager. They were very interested -we also handed over our map, VG, tip list. Explorer Fernreisen Completed online campaigns-which will USD 2,500 start running in June 2016. Layouts were approved accordingly. Tour Consult Continued with our facebook campaign on Part of agreed Tourconsult fan page. Provided input for next marketing June 27,2016 Tourism Staff Reports 10 a-g 22 of 50 post. Please find screenshot attached. We campaign also provided input for next post and placed third blog post on Tour Consult blog. TRAVEL AGENTS Sales calls: Total of 73 personal visits to travel agents in Karlsruhe, Mannheim, Essen, Dusseldorf, Constance, Black forest, Switzerland near Lake Constance - - Booking Assistance: We received a request of a TA for closer information to NAP, which secured the agency with information about the region, our VG and insider tip list. Furthermore, we supported one agency with tips on renting a boat in NAP. We also provided an agent with places to see manatees in NAP. We received a private request from an agent that we met on our VUSA Austria Seminar in January, secured her with our VG, Tip List & Visitor Map. Support: There was a high demand on NAP brochures during the sales calls in Mannheim and Karlsruhe and therefore we sent NAP brochures to 4 agencies. EVENTS - - Visit Florida Roadshow o Dates: 09-13 May, 2016 o Cities: Bielefeld, Trier, Baden-Baden, Constance o Visit USA booth members: SeaWorld, Orlando, Tampa, Frt. Myers, Keys, St. Pete, Bradenton o Profile /Number of attendees: all in all, we trained 180 travel agents o Feedback: The evenings started with a reception for a first introduction and great networking opportunities, followed by a presentation of Dertouristik and Visit Florida. The core part of the event was the 11 minutes workshops held on round tables to small groups of 6-8 agents each. In order for the TAs to take notes, we provided them with a booklet consisting of destination information which we have prepared before. The evening was completed by a joint dinner followed by a raffle for which NAP sponsored a choice of gift prizes. This time the roadshow took place in secondary cities to which all Visit Florida members have agreed before as we had not have a strong joint presence in these cities before. We experienced high appreciation and a lot of interest in the destination by the agents based in the areas in which usually not many events take place. The feedback from the TAs was excellent. They enjoyed the concept of the event as well as the presentations especially the insider tips, most of the agents took notes during the workshops and they asked many questions about NAP and we could present NAP perfectly. June 27, 2016 Tourism Staff Reports 10 a-g 23 of 50 - - General Tour Training Belgium o Dates: 24 May 2016 o City: Liege Airport, Belgium o Profile /Number of attendees: 43 travel agents o Feedback: This was the first joint event we took part in with General Tour as it was also their first USA evening. 10 USA partner were participating (Alamo, United Airlines, The Keys, Miami, Kissimmee, SeaWorld, St. Petersburg, Visit Florida, North American Vacation Homes). We had the whole arrival and departure hall of the airport exclusively for this event. The event started off with a reception, followed by a presentation of General Tour. The evening event was in workshop style. We had our own table and held a 10 minutes presentation to small groups of 3-4 agents each. The standing dinner gave time to network with General Tour and the agents. A short summary of the destination was given by each partner at the end of the evening while we showed our leisure destination video. The evening was rounded off by a raffle to which we contributed a selection of gift prizes. The event was a great success, there is definitely potential for that market, most of all the agents haven't been to Florida at all and where really interested in what we told them, they enjoyed our presentation about NAP and asked questions as well as they took many notes. 4 CANUSA Training Camp o Dates: 27-29 May 2016 o Cities: Ostseebad Boltenhagen, Germany o Profile /Number of attendees: Canusa in-house staff including reservation team and sales agents from Canusa regional sales offices o Feedback: On a bi-annual basis, Canusa organizes a training camp, a team building event for all Canusa staff including the regional sales offices. For the first time, they focused on USA (usually Canada is the main sponsor) and chose NAP as the only beach destination to be presented. In cooperation with Florida Keys, we hosted the closing evening event. An event located was hired and decorated in Florida theme. All windows of the room were decorated with NAP and FL Keys posters, a selection of NAP videos were shown during the evening and Canusa had additionally a surf simulator branded with NAP and FL Keys. Thus, a very strong branding and perfect presentation of NAP was given throughout the evening. During the entire weekend, which we were part of, different activities with the Canusa team offered additional excellent networking opportunities with nearly the entire Canusa team in Germany. All in all, the outcome of this event and our presence at the same was excellent. Registrations / Preparations o Preparation for IPW (June 2016) o Registration for VUSA Austria Seminar (Jan 2017) o Registration for VUSA CH (Feb 2017) o Registration for VUSA Roadshow (Sep 2016) June 27,2016 Tourism Staff Reports 10 a-g 24 of 50 MARKETING Type of Activity Details Cost DiaMonde Hoch3 NAP was included in the DiaMonde bi- Newsletter monthly "Hoch3" newsletter, highlighting "things to do for families" in the NAP area. The newsletter was sent to 6,604 travel agents. The opening rate one week after it was sent out was 23,9 %which is high compared to the industries average of 16, 8 %. 1,572 opened the newsletter and in total it was opened 3,237 times. Facebook # posts: 8 #fans: 7469 #most successful post: 28.05.16 Naples Pier, reached 6,262 clients, 321 reactions and 267 likes. Please find screenshot attached MEDIA / PR Inclusion in travel magazines o America Journal ■ We have accomplished two stories to be published as "Florida's Highlights" in the America Journal 3/16. One is about Naples and its art galleries and the other is about things to do in the Everglades. o Visit Florida Facebook ■ We secured to be featured on their Facebook page with a NAP dedicated post, please find screenshot attached. o Spiegel online ■ We have secured to be featured in a good known German online magazine with an article about Swamp Buggy races in NAP. The article was published at the 19t" of May. o Bayrischer Rundfunk Radio channel • We have achieved to be featured in a Bavarian radio channel with a broadcast about NAP. The theme of the broad cast was "small cities with big names- maybe causes confusion". Naples was featured for 1 min on Sunday the 8th of May and Monday the 9t" of May. It will be featured again with more time the date is not set yet. Mrs. Uschi Braun visited NAP for research a couple of years ago. http://www.br.de/radio/bayern2/kultur/radioreisen/ueberrasch ende-entdeckungen-indien-london-florida-100.html June 27,2016 Tourism Staff Reports 10 a-g 25 of 50 PR FAM The two blogger fam trips, Roell de Ram and Katrin Lehr & Susi Maier, were done in end of April and May. The content of the 3 blogs is now online. Their feedback was also fantastic, they enjoyed their stay in NAP and the itineraries gave them many ideas for their blog posts and social media posts. Please find social media posts attached and link to blog posts below: Vielunterwegs blog Katrin Lehr: http://viel-unterwegs.de/florida-rundreise- route/ Blackdotswithe Spots blog Susi Maier: http://www.blackdotswhitespots.com/2016/04/30/florida-rundreise- mietwagen-route/ We are travellers Blog Roell de Ram: https://www.wearetravellers.nl/noordamerika/florida/naples-florida/ CONSUMER Brochure fulfillment: 28 in total HIGHLIGHTS IN JUNE TA Sales Calls in Saarland, June 1-3, 2016. DiaMonde Dinner Event in Nuremberg in partnership with Dertouristik, June 7, 2016. • TA Sales Calls in the greater Nuremberg area, June 7-10, 2016. Participation at IPW 19-22 June, 2016 ▪ Attendance of the VISIT USA committee Germany breakfast on June 19, 2016 Participation in the TUI golf tournament in Bruchsal on June 11, 2016 Attendance Visit USA meeting in Frankfurt on June 1 • Dedicated NAP B2B and dedicated NAP B2C newsletter sent on June, 2 2016 • Dedicated NAP B2C Newsletter sent via Bellinghausen to the Dutch consumer on June 17, 2016 MARKET NEWS • Germany Economy Outlook Economic activities increased during the first months by 0,7%. This growth came from the internal oriented components of the BMWI. Also the exports became active in the last months. The employment increased as well in the first quarter of the year. New employments mostly emerged from the service sector. The industrial production has been better as expected looking at the difficult times from the foreign trade. The stable price level, the increasing employments and June 27,2016 Tourism Staff Reports 10 a-g 26 of 50 the growing income of the private households enable once more an increase of the private consumer spending. (Source: BMWI) Egypt Air airplane crash The plane started Wednesday the 18th May from Paris to Cairo and crashed in the Mediterranean Sea. The cause is still undisclosed. Kerstin Pscheidl will join the product management Kerstin Pscheidl worked for Tischler Reisen and will now join the luxury TO Art of Travel in their USA and Canada product management. (Source: FVW May 11, 2016) TATs Gas.;mt tour+s#k ink! Kreuzfahrten f!lawn rkahr Sonst.U naktla Anzah!Tickets Krcurfahrtan ,Ryer. —4:. J.e-_' t•..I.C., lt!. G?.,: u 4 T*urfstfk Umsata.. NrsuYfahrteff ac,. v.v; r.,Sp,rs (Source: http://www.ta-ts.de) TUI Group From their own reporting the TUI Group had good first half year. They want to keep concentrating on their core business. CEO Fritz Joussen prepares the sale of their foreign specialist group operators. (Source: FWV May 11, 2016) Travel agents gain hope German travel agents are now more hopeful about the business outlook after a pick-up in sales last month. The monthly fvw travel agency confidence index conducted by consultant's Dr Fried + Partner rose by nearly six points this month June 27,2016 Tourism Staff Reports 10 a-g 27 of 50 to 90 points. This improved confidence is the result of better sales figures. German travel agency revenues increased by 6.6% in April, according to the latest monthly survey by Gf K. Nearly a quarter of agents in the fvw confidence survey for May said that their sales situation is good, compared to just 18% in April. Only 40% cited falling sales in the last six months compared to 56% in last month's survey. Looking ahead, the picture is slowly improving. After the terrible figures in April, when only 11% of respondents predicted rising sales in the coming months, this percentage has risen to 18% this month. However, the overall situation remains troubled, with one third of agents describing their sales as poor and half of the survey respondents predicting that demand will be stable at best in the next few months. All eyes are now on the late sales market to see if price reductions can generate strong last minute bookings to save the season to some extent. (Source: FVW May 25, 2016) The young people enjoy the travel agencies The young traveller compass 2016 is a new study based on the cooperation of Ruf Reisen, Tourismuszukunft and Verband Internet Reisevertrieb. The big surprise was that the print media gained on popularity by the young people. Brochures and catalogues moved up one position in the scale of the study compared to the two years before. The travel agencies are still more important as information source compared to the online booking portals and social networks. Only travel guides are a little more appreciated as information source. What's app is not at all interesting as an information source for the young people. (Source: FVW Travel One May 3, 2016) June 27, 2016 Tourism Staff Reports 10 a-g 28 of 50 inn Powered by Monthly Report May 2016 Brazil MARKET INFORMATION • WTM 2016 registers growth of 5,4%, with 5,900 visitors. The 2017 edition will take place from 4 to 6 of April at Expo Center Norte. TRADE Leisure Sales Calls/Meetings Name Market Company Objective and Follow Up Outcome Ancoradouro—TO Av. Dr. Liraucio First training Cacalo Destro Gomes, 55— Approval of Co-Op scheduled for BR Campinas/SP - pieces and scheduling June 14 in cacalo@ancoradouro.com.br 13024-490 on training. Campinas. Phone: 5519 21373034 Ricardo is now Ricardo hosted the adding all the FAM on the first week Azul Viagens—TO of May together with hotels visited to their OTA Paradise Coast(Azul Av. Marcos system,and Airlines provided all Ricardo Bezerra Penteado de U. negotiating airline tickets for the ricardo.bezerra@voeazul.com BR Rodrigues, 939— exclusive rates group). It was very Torre Jatoba, 9th with the Sales .br good that he was with floor—Barueri/SP— Managers.We 06460-040—Phone: the group because will schedule during all the site visits 5511 4134.9800 two trainings he showed them how for his they could sell these Callcenter team products to the as soon as all June 27,2016 Tourism Staff Reports 10 a-g 29 of 50 costumers. products are on the system. Abreu—TO Rua Lauro Muller, Co-Op proposal 116—Suite 905 Co-Opproposal for Rio under analysis Luca Souza p p y BR de Janeiro's approved from Palm Rio de Janeiro/RJ— luca.souza@abreutur.com.br by Paradise Coast. Beaches to 22290-906 move forward. Phone: 55212586.1805 CVC—TO Vanessa Sobreira Rua da Figueiras, CVC has proposed vanessasobreira@cvc.com.br 501—7th floor— direct actions at their On stand by for BR Santo Andre/SP— main branches in Sao Camila Silva 09080-370 Paulo to promote approval. Paradise Coast further. camilasilvacvc.com.br Phone: 5511 2191.1043 Flytour—TO Training was scheduled to Rua da Consolacao, Flytour is developing a June 15 due to Barbara Picolo landing page for Palm 222—19th floor— their packed barbara.picolo@flytour.com.b BR Sao Paulo/SP— Beaches and adding agenda (58 r 013012-901— packages to their Trainings until Phone: 5511 online system. the end of 45032443 June). MMT Gapnet—TO Maryane Giacometi Rua Major Sertorio, Requested updated On stand by for BR 128—4th floor—Sao report from Co-Op report and maryane.cristina@mmtgapne schedule of Paulo/SP—01222- actions. t.com.br training. 000—Phone: 5511 3124.6444 Tamara Perdigao Belvitur—TA Feedback in the Tamara participated in tamara.perdigao@belvitur.co MG BH ShoppingRod. the Azul FAM to end of the report. m.br BR356, Piso Paradise Coast on the June 27,2016 Tourism Staff Reports 10 a-g 30 of 50 Mariana, Loja 37— first week of May. Belvedere— Belo Horizonte/MG— 30320-900 Phone: 55 31 3289.9090 Original Way—TA Av. Dr Nilo Pecanha, 1851— Lj. 2— Jaiana de Bortoli Jaiana participated in Mezanino—Tres Feedback in the the Azul FAM to Jaiana.bortoli(a�originalway.co RS Figueiras—Porto end of the Paradise Coast on the m.br Alegre/RS—91330- first week of May. report. 000 Phone: 55 51 3072.6316 ABC Turismo—TA Praca Sta. Terezinha, Kelly participated in the Kelly BatistonFeedback in the SP 347—Taubate/SP— Azul FAM to Paradise end of the kelly@abcturismo.com.br 12010-130 Coast on the first week report. of May. Phone: 55 12 2123.5777 HRA Azul Viagens BH—TA Boulevard Shopping Rebeca Melo —Av. Dos Andradas, Rebeca participated in Feedback in the BR 3000—Santa the Azul FAM to end of the Rebeca.melo@hraviagens.co Efigenia- Belo Paradise Coast on the m.brreport. Horizonte/BH— first week of May. 30260-070 Phone: 55 31 3241.1204 Ozelia FlausinoAzul Viagens SJRP— Ozelia participated in SP Feedback in the TA the Azul FAM to azulviagens.ozelia@hotmail.c end of the Paradise Coast on the June 27,2016 Tourism Staff Reports 10 a-g 31 of 50 om Rio Preto Shopping first week of May. report. —Av. Brigadeiro Faria Lima, 6363, Box. 157—Sao José do Rio Preto/SP— 15090-900 Phone: 55 17 3212.8137 Liberata—TA R. Prof.José Alessandra Magalhaes Alessandra participated Benedito Araujo, 53 Feedback in the in the Azul FAM to aSP —Cacapava/SP— end of the lessandra@liberataturismo.c Paradise Coast on the om.br 122820-230 report. first week of May. Phone: 55 12 3221.4512 Futura Viagens—TA Av. Cel. Prates, 16B (Praca Portugal), Jomerson participated Jomerson AntunesFeedback in the MG Centro—Montes in the Azul FAM to end of the jomerson@hotmail.com Claros/MG—39400- Paradise Coast on the report. 102 first week of May. Phone: 55 38 3223.3333 Azul Viagens Call Center—TO Rua Manoelito de Fernando Gomes Leal da Ornelas, 303— Fernando participated Feedback in the Rocha Chacara Sto. in the Azul FAM to end of the Antonio, predio Paradise Coast on the fernando.g.leal@live.com report. Nova Sao Paulo— first week of May. Sao Paulo/SP— 04719-040—Phone: 5511 95220.0595 Sueli Silva BR Sueli participated in the Feedback in the Azul Viagens Call Azul FAM to Paradise end of the June 27,2016 Tourism Staff Reports 10 a-g 32 of 50 suelil.silva@hotmail.com Center—TO Coast on the first week report. of May. Rua Manoelito de Ornelas, 303— Chacara Sto. Antonio, predio Nova Sao Paulo— Sao Paulo/SP— 04719-040—Phone: 5511 96144.8324 Lummatur—TA Rua Conselheiro Oscar Rodrigues Rejane participated in Rejane Martins de Oliveira Alves, 685 -Vila Feedback in the the Azul FAM to MG Mendonca— end of the Paradise Coast on the rejane@lummatur.com.br Aracatuba/SP— report. first week of May. 16010-330 Phone: 55 18 3622.0128 MICE Sales Calls/Meetings Name Market Company Objective and Follow Up Outcome Training Name of Number of Market Training Follow Up Company Staff Trained Training scheduled Promote Paradise Coast for their main Ancoradouro BR TBC for June 14, in travel agents in Campinas and region Campinas Flytour BR TBC Promote Paradise Coast for their main Training scheduled travel agents in Sao Paulo for June 15 June 27,2016 Tourism Staff Reports 10 a-g 33 of 50 Promotions (Joint Marketing Activities—JMA's) Tour Operator Market Description—Coop Actions Launch/Start Status Name Our landing page is still up in their website Co-Op renewal Stand by for project sent to PC CVC BR (http://www.cvc.com.bridestinosiestados- renewal for review and unidos/palm-beach-e-paradise-coast.aspx) approval. Actions implemented: u h l'iV t 1: ir "16.4 . «fid' . 1.1.1110,1461114r: .1. m .. Primary Landing Page on website Training is Ancorado scheduled in BR http://www.ancoradourooperadora.com.br/fer On going uro iasnaflorida/ Campinas for June 14. E-mail marketing on May 13: Anrorodooro 0111110.111 operadora news June 27,2016 Tourism Staff Reports 10 a-g 34 of 50 It4 PARADISE t,c()lade5 COAST s o MEL HOR 0ESTINO PARA �' SUAS FERIAS! fva�;lcS ventura,,ao ar Imo v(b(e ccm a y(;,br+ n,c,„ Fvar(liade - `'e d elicias aastronomu,as enrunee ssim ''' (nsviraGao f,as arses a na cuttara• #, s(� Merv(.+;+e am ,..'26 +-=.r:a r�`.{`. Imo!,Mee praise da Flontla a : .. . , :terrosn m r t ...., , , 4' 0800 721 4999 Tour packages developed: MMT BR a On Going Training Gapnet . , 1274 sop m.aamu=m http://www.mmtgapnet.corn br/Pacote?CodFicha=91965&Saida=803 1 June 27,2016 Tourism Staff Reports 10 a-g 35 of 50 "Stet a y fd O>ar{.#1,1J.rkura anenn© catula "1018 el 11131/1111111111111 http://www.mmtgapnet.com.br/Pacote?CodFicha=91944&Saida=803 As soon as Coop was approved. Flytour is developing packages are ready Flytour BR Started packages to start remaining actions. we will schedule training. On stand by for Co- Op project approval by Palm Abreu BR Main TO in Rio Stand By Beaches to move on with shared actions for PC and PB. Shows/Sales Missions/ Farn Trips (Media and Trade)/Other Name Market Description Date Status FAM Tour Azul FAM Tour in partnership with Azul BR May 1-7 Finalized Viagens Viagens for their main travel agents. FAM Tour Azul Viagens Azul Viagens approached AVIAREPS to develop a FAMTour in partnership with Paradise Coast (and Palm Beaches) to promote their flight to Fort Lauderdale together with the destinations. In total, 10 agents were invited to participate. June 27,2016 Tourism Staff Reports 10 a-g 36 of 50 FEEDBACK FROM TRAVEL AGENTS Fernando Gomes Leal, travel agent Azul Call center— "Paradise Coast is a small town that exemplifies the American seashore romantic towns. We had the advantage to stay in hotels close to main attractions so we could walk around. The best part,for me, was the boat tour and tin city in Naples, and the sunset at the pier. Marco Island has its own charm, the boat eco tour and that amazing beach we went shelling are fantastic. The airboat tour would need a traveler willing to be in a more "wild" tour. We are now ready to show the passengers that Florida is not only Miami and Orlando, that the state also has amazing attractions. The FAM was great,thank you for the opportunity!" Tamara Perdigao, travel agent Belvitur—"The highlight of Paradise Coast to me was Naples. It would be ideal for the Brazilian tourist. The FAM was very well organized, great hotels and visits that were essential to improve our knowledge, distributed in three days in ideal time." Kelly Batiston, travel agent ABC Turismo— "I loved Naples, the place is very calm, the beaches are nice with warm water, the sunset is amazing. The Inn on Fifth is a fantastic hotel. I will personally recommend the boat tour followed by a lunch at Pincher's. For those into nature, the Everglades Park is very different and interesting. Marco Island was great, and we had some time to enjoy the beach, which was good to unwind from the busy schedule. The Marriott has everything, it is great. Claudia was an amazing host and very sweet. I saw no negative points, our group was very good. Lizandra took care of our schedule and kept us on time, and Ricardo (from Azul Viagens) conducted everything in a way where we could find a common ground for everyone. I will definitely start offering Palm Beaches and Paradise Coast to my clients now." Rebeca de Melo, travel agent Azul Viagens, Belo Horizonte store — "In general, I'm amazed by the destination. The activities we found in Paradise Coast were interesting, like the boat tour and Segway tour, wich we don't usually find in Brazil. The Brazilian traveler is always in search of places to go that offer beautiful beaches, great things to do and fantastic food. In Paradise Coast we have all of that, plus the possibility to offer sophistication and refinement. Everything was perfect." Jomerson Antunes, travel agent Futuratur — "The best part about Paradise Coast was the style of Naples, it gives the tourist a break from that agitated feel they get from Florida in general. A very charming town with amazing culinary. I expected a little more from the eco boat tour. It would be interesting to sell hotels near the 5th avenue and the Everglades. There's a lot of options of places to stay, traffic is good, it's an excellent option for who has been to Miami and wants to do something different. A positive aspect of this FAM was being able to do, in short time, a variety of visits and gastronomic experiences." Jaiana de Bortoli, travel agent Original Way— "What I liked the most about Paradise Coast was the infra structure of Naples, very calm, great hotels and restaurants. The beach is amazing. I would say it would be a good fit for more mature adults and families. The destination is ideal to Brazilians, it has good gastronomy, hotels, shopping and beaches. Everything was very good. All attractions and visits were well paced,the time we had in the Outlets was great.Thank you very much for the opportunity." June 27,2016 Tourism Staff Reports 10 a-g 37 of 50 Ozelia Flausino,travel agent Azul Viagens, Sao José do Rio Preto store—"The infra structure of the town in Paradise Coast was the best part, the client can rent a car and move around easily, there's enough parking and quick access to the region. Beaches are clean, people are nice all the time. The hotels we visited are a good option for Brazilians, with different budgets. The attractions we did were all good, it would also depend on client's budget to offer them. One of the best things about the FAM was being able to experience first hand the product you are going to sell, to be able to talk about something we indeed know. It is not the same to try to make a sale with this knowledge. To me, it was very good. It would be better not to have moved hotels so much but we did have the chance to get to know all these great hotels. I would like to thank our hosts for all the explanations, tips and help you gave us throughout the FAM." Rejane de Oliveira, travel agent Lummatur—"My favorite part of Paradise Coast was the sea, stores and fantastic hotels, natural beauty, night life, architecture and shopping options. Unforgettable place. It is a place that is a perfect fit for Brazilians, the agents have to start offering the destination more. It was a surprising destination actually, a place we can recommend for the passenger to go instead of the traditional trip to Miami. In my opinion the FAM was great." q VONOlt k. IPR It I ' 1- *474 •fit4 Ite*It X Y tK. - p .. ' . , � \_ a taw do June 27,2016 Tourism Staff Reports 10 a-g 38 of 50 Y . . 4 ME A i : z _ _•. _ 4., if r ` Allit F ? n )1''-,.-.:-.:44: '-'s _ li June 27,2016 Tourism Staff Reports 10 a-g 39 of 50 MEDIA RESULTS Objective& Name Publication/Media Market Follow Up Meeting Notes He introduced us a Gabriel Dias tool to improve Introduction of a gabriel@falandodeviagem Falando de Viagem BR destinations new opportunity com.br promotion on his website Mauricio YazbekHe introduced new Introduction of a Flavula BR medias and yazbekmau@gmail.com new opportunity opportunity Samantha ChuvaShe is now part of Introduction of new Mercado e Eventos BR PR and Paradise our mailing and will samantha.chuva@mercad publish press oeeventos.com.br Coast releases eventually Rodrigo Ruas Opportunity to be He is open to a Viagem Cultural BR part of his travel TV proposal to visit diretoria@viagemcultural show Paradise Coast Cynara CabralShe is now part of Introduction of new Cantinho de Na BR PR and Paradise our mailing and will cynaracabral@hotmail.co publish press m Coast releases eventually She is now part of Adriana Lage Introduction of new ST Guides BR PR and Paradise our mailing and will press@stguides.com Coast publish press releases eventually Introduction of new He presented good Guga Mafra PR and Paradise possible influencers Amazing Pixel BR guga@boo-box.com Coast; possible to visit Paradise influencer trips Coast Fernando VieiraHe is now part of Introduction of new Jornal do Golfe BR PR and Paradise our mailing and will fernandovieira.fll@gmail publish press .com Coast releases eventually June 27,2016 Tourism Staff Reports 10 a-g 40 of 50 DIGITAL RESULTS • Le Blog Naples ria Florida Segundo on ;.arra peso estaoo oa Fibnda. .ace na cnegar a Naples.una cidade iacalizaoa pratcanenta no..ne!o entre Colandn a Miami E!a esti a aero*imadamente 2 bores de F.-barite a 3 floras de distancta de^'panda Sendo una cioade pratana.Naples e 'error a r„anon agitada qua Liam a cue Fort Lauderdale.Ela a pais una cioade.coag Clearwater Beacn.due est5 no eon do tte•icoentao as agues do bar neo DOM a_uis a super tiaras.ienbrando o Canoe Naples a considerada un refugio para mites aessdas oue procure'mals sossego corparada a barn oo'efer'plo bas due gostam ds aprovetar una boa entrutura.A cidade oferece born snopptngs.compos de gape,aiguns candom?nios tsar;lu+ursos a dfeersan proles nuito bonitas-E urn local tranpugo parer, ben servso de infr'aestrutura.Se foce owner fader:bmprasvisrte a F+i h Averue South. um avenida thea de than de'arca.;Wanes de artes.rentaurantescafes.hotels e motto naffs,As prams pada Besse regiao da cidade costumer!Scar ben mans cneiasentao se guise,ainda main:alma procure as praias da parte cul de Naples.C Jard;in Botanffco da :iaaoe ta!'7ben C una boa ooc"da de passes,se voce nae curte tante prate. ,,{, rpt” r �- i �! w r3 Q @ .j- ----- F kl i E' . , _,, - -4-,..-.4, 1 1/ g 1 �7 _ eBlog L . m ` fl ,16ice, , 1: .:moi 1 1. Hotel Inn on Fifth em Naples no de rxzara de both *o El e""eurdrr June 27, 2016 Tourism Staff Reports 10 a-g 41 of 50 Carol Magalhaes 7.Naples,aproximadamente 300 km de Orlando E aim ,,..,. k Debrucada sabre o Golfo do Mexico.Naples e bastante conhecida pelas compras.No centro nistorco da cidade.?numeras galenas de arte e lojas de rouaas luxuosas esbanjam elegancia em vias coma a Third Street e a Fifth Avenue South. Como falamos de F or da.as praias tambem nao devem ser descartadas.Uma boa dica e a;:rec ar a be'issimo por-do-sol no pier da cidade ou entao descansar em um passeo 3e o Jardim Botanic°-que homenageia o paisagista brasi eiro Burle Marx em um de seus escacos. \ LLE E MARCO GLAND COM.. VISIT FLORIDA I i Ouando estive na Ultima edicao da SPFW conheci a Visit Nor idaurns agenda de viagens que proporciona experiencias Incrrveis para di versos lugares da Florida nos Estados Unidos Euque amo viajargoster dos servicos que cites oferecem ficam sempre a disposicao pars nos informar sabre hotelsmethores lugares para ir atuguet de carro descontos nos parques da Disney ou qualquer necessidade que tr ermos. Frque tao empolgada que ja escothi o destino de urns das minha proximal viagens Naples e Marco Island-e corn certeza sera corn atraves da Visit Florida Eu nunca fut pia la mal is ouvi fear mutto ben e estou louca pars conhecer .la sabendo dessa minha vontade a pessoat da visit Florida me enviou um monte de rnformacoes sabre as destinos e ainda varias fatos que so me deixaram ainda main curiosa e ansiosa pra it Sabre Naples Island Naples Island e urns cidadezinha bem charmosa que fica na costa do Golfo do Mexico.na Florida s Paradise Coast A cidade tern atmosfera cheia de estito.corn multi lux° bons lugares pars fazer compras passear a pegatenas de arte e ohms restaurantes As praias de Naples tem as areas branquinha e sac)perfectas para praticar esportes aquaticos 1 ou simplesmente apreciar o par do Sot Inclusive a cidade frcau em 2°Lugar no banking de i methores praias da America em 2015 Para quem for ern familia em casal corn amigos ou mesrno sozinha programas e que nao fattam June 27,2016 Tourism Staff Reports 10 a-g 42 of 50 ONLINE RESULTS • Le Blog—Patricia Mattos http://www.leblog.com.br/2016/05/hotel-inn-on-fifth-em-naples/ • Dicas da Florida http://www.dicasdaflorida.com.br/2016/05/roteiro-de-carro-pela-florida.html • Carol Magalhaes https://www.carol magalhaes.com/naple-e-marco-island-com-visit-florida/viagens/ • UOL-Companhia de Viagem http://companhiadeviagem.blogosfera.uol.com.br/2016/05/27/dez-cidades-da-florida-para-escapar-de-Orlando/ • Estilo Empire http://www.estiloempire.com/entertainment/Praias-de-N%C3%Alpoles-e-Marco-Island-36290.html MEDIA VALUE MEDIA SUBJECT PUBL.DATE MEDIA VALUE CIRCULATION Le Blog—Patricia Mattos Hotel Inn on Fifth 5/19 USD 720,00 7.000 Dicas da Florida Car itinerary in Florida May TBC TBC Carol Magalhaes Naples and Marco Island 5/13 TBC TBC 10 cities in Florida to USD 8.850,00 TBC UOL-Companhia de Viagem escape from Orlando 5/27 Naples and Marco Island USD 400,00 12.000 Estilo Empire beaches May Total USD 9.970,00 19.000 SOCIAL MEDIA Facebook Paradise Coast Zebra Deluxe, created with us a schedule and a brand strategy of content, in order to mix the main points of interests of the fans. Now they just confirmed that they receive the first payment,what will allow us to start a significant growth on fans and engagement. The Facebook address is www.facebook.com/paradisecoastbr June 27,2016 Tourism Staff Reports 10 a-g 43 of 50 11:::::111110 C STA SEMANA , ?s, 265 parliso seci-eto - da 1-16rida 0 Paradise Coast di 3 r3,l,se'ras-t-t lc Fate conesco Curti, •Mensaaem 0 0 Llnha do Tempo Solara Fobs cerldas salS• + •csa, 'lager)later ta Status _Fotesisteo Oterts Events• paradise Com 111111 Paradise Coss Pewee CsestIka vs Facebook Post with video Post about nature al Paradise Coast Paradise ergColaLet s-Parsons Coast Entre o agrto de Gliardo e Mans esconde-se um 05004003 Floods Paradise Coast Urn togas especial tepleta de expesSnclas unicas srossieI no relaxar nesse prat so Venba para paradise Coaa P 0h54O05035005 nossos sertastes o,itsecoast elni r z,csse•,cast.sotn Cr 6,AnloParaz.seCoast gPara schaFlon63 - 3 Nap.es Mason Is.and Everglades Paradise Coast isnsubsonse pubSsaaryass Instagram Instagram posts will follow the same strategy,where language will be adapted to this media. June 27, 2016 Tourism Staff Reports 10 a-g 44 of 50 ' z r f #. ; paradisecoastbr A r montezuma09 e i "t- i doubletree naples[...dram oc. } /. paradisecoastbr Paradise Coast e o tar de * ' Q' estl6stas ce gn'e.boutiques unicas. y r i. r galenas de ale e snopprngs espiendidos. Al Tudo para voce atender eon sees desejos. 0 'S =Pancge�cast dAmoParadlseCorit 13 4 G U St ( 7Pa, ... Piprkfa �t It r. ,, i-e''. a.. . ,i r�yIlli:. 'i ..,iY ., r F L Alois—.----+- araYfY ll .ifitaltr _.. , tee....* We are also reposting pictures from travelers to stimulate the use of the hashtag#AmoParadiseCoast 0 paradisecoastbr i- lizandrepejekshellekelle. bulldog Lankykaraomhecoast. arianemarzadoubletreenaples e .1< .' lavernanoivinha curvan isso paradisecoastbr Use nAnloRraciseCoast e r iostre o rre=hor do Dorms&.ecru n. ocano^thecoc t Someone is wearing his nDogsro a-NB R • log We already started an article about the 4th of July in Naples and we will publish as soon as we get a few pictures. Prospect work for June • Training with Ancoradouro on June 14 • Training with Flytour on June 15 • Schedule training with MMT Gapnet and Azul Viagens June 27,2016 Tourism Staff Reports 10 a-g 45 of 50 • Advance with details on the press trip, scheduled to October • Send out at least 2 Press Releases • Achieve a considerable growth on the numbers of fans in Facebook • At least 10 Sales calls and/or visits • On stand by for Palm Beaches approval for Co-Op with Abretur from Rio. • Second FAM dates on stand by for approval for Palm Beaches (first week of August). Call scheduled with Claudia and Rodrigo Trujillo from PB on June 14 to discuss it. • Define Sales Blitz dates in Brazil (week of July 18 pending approval by Palm Beaches) • Participation in IPW. Marcelo Kaiser will be with Paradise Coast throughout the show June 27, 2016 Tourism Staff Reports 10 a-g 46 of 50 VISITOR SERVICES REPORT-Lori Lou Waddell May 2016 Visitor Profiles Month Big Oasis Everglades Immokalee Marco Naples YTD Total Cypress Island ,;. Year 2015 52,473 107,564 85,941 1,103 6,810 20,419 274,310 Jan 2016 13,771 10,393 10,533 91 1014 1,451 37,253 Feb 2016 11,330 17,095 12,849 86 1175 1,135 43,670 Mar 2016 10,619 16,897 15,209 156 1067 829 44,777 Apr 2016 4,803 8,938 8,689 175 556 443 23,604 May 2016 3,028 6,744 2,625 102 361 376 13,236 June 27,2016 Tourism Staff Reports 10 a-g 47 of 50 INT'L ORIGINS Australia Argentina Belgiur' Venezu 9% 0% 9% Brasil 0% - 0% Canada U.K. _"III 951 Finland�c 18% ' 0% !f Switzerland France 0% 18% acoiiana 9% ivew Lealand 0% Germany 27% Washington U.S. ORIGINS 6% PennsylvaniaV Wisonsin a :olor a Virginia District of Columbia 6/0 0% 0% 69 0% So Tennessee 07o Ohio 0% 6% North Carolina 6% Florida 38% New York 0% 6% lire le, 0% setts 6% y ^---, "Viand uisiana Kentucky Illinois 0% 6% 0% 6% June 27,2016 Tourism Staff Reports 10 a-g 48 of 50 Visitation FIRST VISIT-NO 44% FIRST VISIT-YES 56% Reason for Visit MTG/ OTHER 26% i LEISURE 74% June 27,2016 Tourism Staff Reports 10 a-g 49 of 50 Transportation Both FLY&DRIVE 24% FLY 40% DRIVE 36% Accomodations t FAMILY/FRIEND j 26% HOTEL/ MOTEL 35% 2ND HOME Seasonal RENTAL I% 26% Activities for the Period • Tour Collier County Museum at Everglades City • Tour to Rod and Gun Club Everglades City • Go to Smallwood Store on Chokoloskee • FAM for Naples Bay Resort on June 14th • Send press release to BID encouraging member businesses to refer VIC to guests visiting Fifth Avenue South • Craft a written piece to be electronically sent out to BID members referencing the Naples VIC • Craft a VIC rack card for distribution to tourism partners • Telephone tourism partners to restock brochure par levels • UAC event calendars delivered June 27,2016 Tourism Staff Reports 10 a-g 50 of 50 • Update Visitor Counts for Collier County Visitor Information Centers • Update Statistics for Naples Visitor Information Center • Request all materials below par levels for Visitor Information Center from attractions, hotels, restaurants • Manage VIC Vol Schedule • Manage/update Calendar of Events for GNCC,Third Street South and Fifth Avenue South • Manage daily operation of Visitor Information Center Distribution • 70 Paradise Coast Visitor Guides for destination wedding • 200 Naples on the Gulf and Downtown Guide to Ritz for hospice association meeting • 120 Downtown Guides to Inn at Pelican Bay • 50 Downtown Guides and & 5th Avenue Guides delivered to Naples Bay Resort • 50 Downtown Guides to Inn on 5th Attendance • Chamber of Commerce monthly events • Sports Council of Collier County meeting • CVB Sales Lunch Meeting • BCC Meeting • Wayfinding meeting at City Hall-ensure temporary VIC location is designated for a sign e Naples Marco Island Everglades CVB Staff Reports 2011 P 9 Detailed Staff 11 Task Report 1 of 57 Created - Between 5/11/2016 - 6/16/2016 Task Assigned User: Debi DeBenedetto Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name 6/7/2016 Association for Retail Environments RFP sent to partner Closed 6/7/2016 6/7/2016 Debi DeBenedetto Debra Dean 954-241-4819 debradean@retailenvironments.org 6/8/2016 Destination Marketing Association RFP sent to partner Open 7/20/2016 International Cindy Kong 202-835-4206 ckong@destinationmarketing.org 6/8/2016 Destination Marketing Association Communicate-Partner Closed 6/20/2016 6/10/2016 Debi DeBenedetto International 6/8/2016 Go-2 Vacations RFP sent to partner Closed 6/8/2016 6/8/2016 Debi DeBenedetto Huguette Martineau 866-544-8402 huguette@go-2vacations.com 6/8/2016 Marco Island Marriott Beach Rfp enhancement granted Open 7/8/2016 Resort,Golf Club&Spa Kathy Sherrard 303-400-3668 Kathy.Sherrard@marriott.com 6/10/2016 Naples CVB Advertising Task Open 6/10/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From.'DeBenedettoDebi 6/10/2016 Naples CVB Trade show preparations Open 10/10/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Prospecting sales Open 6/20/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Site with client Open 9/21/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From.'DeBenedettoDebi 6/10/2016 Naples CVB Site with client Open 8/10/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Advertising Task Open 6/20/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Site itinerary planning Open 6/29/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB CVB Project Open 6/29/2016 Task is assigned to multiple people Printed: 6/16/2016 Copyright©2004-2016 iDSS.All Rights Reserved. Page: 1 of 5 June 27, 2016 Task Assigned User: Debi DeBenedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date Closed Date Gated by User Date Contact Name Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Communicate-Agency Open 6/26/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Assist Meeting planner Open 5/26/2017 -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Rfp enhancement granted Open 6/26/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Prospecting sales Open 7/20/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Site itinerary planning Open 6/30/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Trade show preparations Open 6/26/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB RFP sent to partner Open 5/26/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Assist Meeting planner Open 6/23/2016 -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Followup Call Open 6/26/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From.DeBenedettoDebi 5/26/2016 Naples CVB Trade show preparations Open 6/24/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Trade show preparations Open 8/26/2016 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Communicate-Partner Closed 5/26/2016 5/26/2016 Debi DeBenedetto *Task is assigned to multiple people Printed: 6/16/2016 Copyright©2004-2016 iDSS.All Rights Reserved. Page: 2 of 5 June zt,zu1b Task Assigned User: Debi DeBenedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date Closed Date Cloned by User Date Contact Name Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Site with client Closed 5/26/2016 5/26/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Communicate-Other CVB Closed 5/26/2016 5/26/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Rfp enhancement granted Closed 5/26/2016 5/26/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Assisted Mtg Planner Closed 5/26/2016 5/26/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Assist Meeting planner Closed 5/26/2016 5/26/2016 Debi DeBenedetto -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Followup Call Closed 5/26/2016 5/26/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Followup Call Closed 5/26/2016 5/26/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/26/2016 Naples CVB Communicate-Partner Closed 5/26/2016 6/9/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Trade show preparations Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Assisted Mtg Planner Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Assist Meeting planner Closed 6/10/2016 6/10/2016 Debi DeBenedetto -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From.'DeBenedettoDebi 6/10/2016 Naples CVB Assisted Mtg Planner Closed 6/10/2016 6/10/2016 Debi DeBenedetto *Task is assigned to multiple people Printed: 6/16/2016 Copyright©2004-2016 iDSS.All Rights Reserved. Page: 3 of 5 June 27,2016 Task Assigned User: Debi DeBenedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date Closed Date (doted by User Date Contact Name Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Communicate-Partner Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@co II ierg ov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Assisted Mtg Planner Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Assisted Mtg Planner Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Rfp enhancement granted Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Proof-Copy Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Assisted Mtg Planner Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Communicate-Partner Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@col I ierg ov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Assisted Mtg Planner Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Rfp enhancement granted Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Assisted Travel Agent Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Communicate-Other CVB Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From-DeBenedettoDebi 6/10/2016 Naples CVB Advertising Task Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi Task is assigned to multiple people Printed: 6/16/2016 Copyright©2004-2016 iDSS.All Rights Reserved. Page: 4 of 5 June L7, 2016 Task Assigned User: Debi DeBenedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date Closed Date Oloied by User Date Contact Name 6/10/2016 Naples CVB Assist Meeting planner Closed 6/10/2016 6/10/2016 Debi DeBenedetto -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Assist Meeting planner Closed 6/10/2016 6/10/2016 Debi DeBenedetto -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Site with client Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Assist Meeting planner Closed 6/10/2016 6/10/2016 Debi DeBenedetto -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From.'DeBenedettoDebi 6/10/2016 Naples CVB Communicate-Agency Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Communicate-Advertising Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Followup Call Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 6/10/2016 Naples CVB Followup Call Closed 6/10/2016 6/10/2016 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 5/25/2016 Site Select RFP sent to partner Open 6/25/2016 Heidi Neal 949-235-8941 6/8/2016 The Optical Society RFP sent to partner Open 6/8/2016 Total Tasks: 59 *Task is assigned to multiple people Printed: 6/16/2016 Copyright©2004-2016 iDSS.All Rights Reserved. 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W w w !s 04 P4 04 C a ')9i °1 8 §3 w 0 . W y a.'o 0) Ow co ) O w m 0000 p U2 a ,o-0' tq ��� a 'C Z • . .�3 0 ', c 8 UJ ° E a .. U vSo Q 75 • Gzl Z Cli V]N CJ N .- O 0 N IL N 0-Et ii` r .t a O C Ovsw T rn Q U 0 9 N ti• Z n d ' oo vi g y c Reo N a y Y 0 O cn @ 0.< C4 V] F E" ' U Deti3i c St F2-lISLAND EVE'; ,,SES FLORIDA'S PARADISE COAST @filmingparadise 0 @athleteparadise Il Paradisecoast.com ... @ParadiseCoast ©Naples, Marco Isla... @ParadiseMeeting ©Athletes in Paradise @ParadiseDeals In Naples, Marco Isla... Incoming Messages 8,700 ./\---N.-- 8,891 -11V\-L-fk. I Sent Messages 412 - 7,568 ilk_ ,� New Twitter Followers 486 --- v w 2,293,841 ‘ILNI % New Facebook Fans 431 �_� 1 • 53% • 47% +... 486 New Twitter Followers in this time period II MALE FOLLOWERS ii FEMALE FOLLOWERS 0 402 6 209 00 199 18-20 I Link Clicks Mentions Retweets 21-24 il 25-34 35-44 45-54 IINIIIIIIIIIII_ 55-64 65+ Ill DAILY INTERACTIONS ( MENTIONS 209 RETWEETS 199 OUTBOUND TWEET CONTENT • 40 T 109 / \• 20 / -‘ ,_• •-• • •.."*". • • Ci 187 0 • May 9 May 16 May 23 May 30 June 27,2016 Detailed Staff Reports 11 39 of 57 © My Facebook Pages 32.07k Total Likes,and 1.41k people talking about this FAN GROWTH New Fans 431 Unliked your Page 99 30 20 • / • • 10 \.V.- .7. • 1 . . 11111111111111111111 ® II it 2.5 5 7.5 May 9 May 16 May 23 May 30 PAGE IMPRESSIONS Impressions 801,359 by 611,701 users 50k 40k 30k 20k 10k 11111 111 I I II I I 11111 II I I I ' 111111 May 9 May 16 May 23 May 30 IMPRESSIONS BY DAY OF WEEK AVG TOTAL IN Page Post 121.6k Sun 24.9k 124.7k IN Fan 3.7k ■ Paid 517.0k Mon 22.7k 113.5k • Other 926 ■.Organic 156.9k Tue 22.5k 112.3k Mention 279 ■ Viral 126.5k Wed 27.8k 111.4k Checkin 22 Thu 27.0k 108.0k 11111 Question 0 Fri 27.6k 110.2k User Post 0 Sat 30.3k 121.2k Coupon 0 Event 0 IMPRESSION DEMOGRAPHICS Here's a quick breakdown of people engaging with your Facebook Page AGE&GENDER TOP COUNTRIES TOP CITIES 13-17 250/466 United States 558.9k Miami,FL 14.3k 18-24 I 2.4k/4.5k Germany 30.6k Orlando,FL 11.1k 25-34 • 8.5k/16.7k United Kingdom 3.4k Tampa,FL 7.3k 35-44 61.8k/63.1k Canada 2.6k Cape Coral,FL 6.8k 45-54 85.8k 199.3k Switzerland 1.7k Fort Lauderdale, FL 6.1k 55+ -- 98.6k/160.6k • 43% 'p 57%0 t' Male Female June 27,2016 Detailed Staff Reports 11 40 of 57 Web Traffic 73,491 #1 RT @ParadiseCoast:A4:Camping beneath the starry sky is an experience like no other.httpsift.co/8RAzQxXAOi#AdvTravelChat Social Traffic 6,618 ..�. #NP8100 https:... WildJunket 73,188 followers http://www.paradisecoast.com Twitter Posts 101 / � #2 RT @ParadiseCoast:A4:Camping beneath the starry sky is an experience like no other.https://t.co/8RAzQxXAOi#AdvTravelChat #NPS100 https:... Web Mentions 8 JackMoscrop 14,016 followers• http://www.paradisecoast.com #3 Very level!mT @ParadiseCoast A9:We take relaxation to a whole new level https://t.co/lcq8kfgmyS#ParadiseChat https://t.co/ Leading Social Traffic Source 99GImSldnR CharlesMcCool 8,392 followers• http://www.paradisecoast.com Facebook 6,447 views June 27,2016 Detailed Staff Reports 11 Facebook Activity Overview 41 of 57 air111 801,359 7,967 9,571 Audience Growth ■ The number of net hkes decreased by Total Fans 31,859 20.0 O/ 0 Paid Likes 88 since previous month Organic Likes 343 Unlikes 99 Net Likes 332 June 27,2016 Detailed Staff Reports 11 Publishing Behavior 42 of 57 ■ The number of posts you sent increased by Photos 25 Videos 14 33 .3 O/0 since previous month Posts 21 Total Posts 60 June 27,2016 Detailed Staff Reports 11 Page Impressions 43 of 57 ■ Total Impressions decreased by Organic Impressions 156,929 _ . % Viral Impressions 127,385 since previous month Paid Impressions 517,045 Total Impressions 801,359 Video Performance 5.5k 100% o% 20.7k 26 . 2k 0 Go TOTAL VIEWS 5 /O 95% June 27,2016 Detailed Staff Reports 11 Audience Engagement 44 of 57 ■ 1/\ N Total Engagements decreased by Reactions 6,285 Comments 493 20• 6 /0 since previous month Shares 1,189 Total Engagements 7,967 June 27,2016 Detailed Staff Reports 11 Demographics 45 of 57 PAGE FANS PEOPLE REACHED PEOPLE ENGAGED 63 . 6% ■ j 257 36 � I 28.T-- /0 Women between the ages of 45-54 appear to be the leading force among your fans. 016 United States 21,070 Naples, FL 643 NM Germany 6,848 New York,NY 455 14 Mexico 501 Cape Coral,FL 346 Dominican Republic 356 Vineyards,FL 340 IE Puerto Rico 273 Golden Gate,FL 339 Gig Brazil 263 Berlin,Germany 321 Austria 257 Marco Island,FL 244 En Colombia 252 Orangetree,FL 201 H Canada 203 Bonita Springs,FL 191 Costa Rica 200 Hamburg,Germany 188 United Kingdom 200 Lehigh Acres,FL 187 j Switzerland 162 Palm River,FL 187 June 27,2016 Detailed Staff Reports 11 Facebook Stats by Page 46 of 57 Total Fan Posts impressions Lngagements Link Facebook Page Impressions Engagements Fans Increase Sent per Post per Post Clicks IIIAthletes in Paradise 3,511 -0.20% 3 1,398 466 43 14.3 — 111 Naples,Marco!sten... 7,467 0.40% 6 51,170 8,528 1,078 179.7 8 20,881 1.36% 51 748,791 14,682 6,846 134.2 9,563 ® Naples,Marco Islan... i 1 1 1 i I I June 27,2016 Detailed Staff Reports 11 Twitter Activity Overview 47 of 57 2 p2 j£=P�i�..• 148,146 2,642 98 Audience Growth ■ Your new followers decreased by Total Followers 9,048 New Follower alerts 482 2 4.3°A) since previous month Actual Followers gained 159 People that you followed 83 June 27,2016 Detailed Staff Reports 11 Posts& Conversations 48 of 57 '14'14.A The number of messages you sent decreased by Tweets sent 302 Direct Messages sent 3 4 0•3�/0 since previous month Total Sent 305 Mentions received 209 The number of messages you received decreased by Direct Messages received 8 2 4• 9% Total Received 217 since previous month June 27,2016 Detailed Staff Reports 11 Your Content& Engagement Habits 49 of 57 I LI *:) ) 51% 6 302 51% 187 June 27,2016 Detailed Staff Reports 11 Audience Engagement 50 of 57 S ■ ...,:ie:Aie.......,.... ANs............ \__ A• ___..060■0‹. The number of engagements decreased by Replies 76 Retweets 199 25 . 2 /0 since previous month Retweets with Comments 29 Likes 660 Engagements per Follower 0.3 The number of impressions per Tweet increased by Impressions per Follower 16.4 - 72 .1% Engagements per Tweet 8.7 since previous month Impressions per Tweet 490.5 Engagements per Impression 1.8% June 27,2016 Detailed Staff Reports 11 Audience Demographics 51 of 57 47% ■ 21` 361 22.4%u 53% -3.8% Men between ages of 35-44 appear to be the leading force among your recent followers. June 27,2016 Detailed Staff Reports 11 Top Instagram Posts 52 of 57 --Art.--0.::: — eliglotodIMM ter . as♦ y .. 'lll m8 7i. ` ,,'.`Mx...'- A [0paradisecoast aparadisecoast Idparadisecoast 92 Engagements 69 Engagements 65 Engagements Audience Growth j ■ AillA , Your new followers increased by Total Followers 1,423 A" 43 . 5 0/ Followers Gained 66 since previous month People that you Followed 20 I I June 27,2016 Detailed Staff Reports 11 Publishing Behavior 53 of 57 The number of media you sent increased by Photos 13 Videos 8 23 . 5°16 since previous month Total Media 21 June 27,2016 Detailed Staff Reports 11 Outbound Hashtag Performance 54 of 57 #discoverparadise 15 #discoverparadise 492 #lovefl 15 #lovefl 390 #marcoisland 8 #marcoisland 329 #j 6 #[1 227 I #igersparadisecoast 4 #beach 174 #naples 4 #naples 129 #beach 4 #nature 110 #paradisecoast 4 #igersparadisecoast 98 #florida 3 #paradisecoast 96 #saltlife 2 #sunshine 83 1 June 27,2016 Detailed Staff Reports 11 Audience Engagement 55 of 57 ■ The number of engagements increased by Likes Received 789 Comments Received16 21 .1% since previous month Total Engagements 805 The number of engagements per Engagements per Follower 0.6 media decreased by Engagements per Media 38.3 _ 2 . 0 Q/ 0 since previous month June 27,2016 Detailed Staff Reports 11 Top Influencers Engaged 56 of 57 Golf Digest. alimminoP ,'" 114 ,„, ,R.,; , ,•,,, 4 •1 '• Fd. Golf Digest -,..,4,--- - • ilniyouftr 6 a gnarlyharley. mimmo. ..,,... . .mipm• •,•,;.sir.: 1.5k Followers 1,4k Followers , NW,1,1r, TINT MI BEST TEACHERS IN s CALIFORNIA 2013 cuchrissmealgolf ''' 1/Plxtagre 1 a venusmedsp. ,. 40 14 14.0k Followers 1.4k Followers 1.3k Followers Det *)U St EVES tISLAND , ES FLORIDA'S PARADISE COAST A 7. 10k 20 5k 0 FA 0 0 May 1 May 6 May 11 May 16 May 21 May 26 May 31 WEBSITE TRAFFIC 73,491 TWITTER MENTIONS 101 ARTICLES& BLOG POSTS 8 Facebook 6;447 RT @ParadiseCoast:A4:Camping beneath the starry sky is an Twitter 162 experience like no other. https://t.co/BRAzQxXAOi#AdvTravelChat #NPS100 https:... Others 9 WildJunket Follower Count:74027 Yelp 0 RT @ParadiseCoast:A4:Camping beneath the starry sky is an YouTube o experience like no other.https://t.co/8RAzQxXAOi#AdvTravelChat Q&A Sites o #NPS100 https:... Blogs 0 JackMoscrop Follower Count: 14482 Very level!mT @ParadiseCoast A9:We take relaxation to a whole new level https://t.co/lcq8kfgmyS#ParadiseChat https://t.co/99GImSldnR CharlesMcCool Follower Count:8493 the vegetarian special?#travel#fun RT @ParadiseCoast @marcomarriott A6#FLTravelChat https://t.co/CGnOJnBnCQ https://t. co/PpCWM1JzFl CharlesMcCool Follower Count:8493