Agenda 06/28/2016 Item #16G4 6/28/2016 16.G.4.
EXECUTIVE SUMMARY
Recommendation to award Bid No. 16-6557R Automated Weather Observing Station (AWOS) for
the Immokalee Regional Airport in the amount of$132,557 to Wolen,LLC.
OBJECTIVE: To purchase a new Automated Weather Observing System (AWOS) for the Immokalee
Regional Airport.
CONSIDERATIONS: The Board of County Commissioners (Board), acting as the Collier County
Airport Authority,accepted a grant from the Florida Department of Transportation on November 10,2015
(Agenda Item 16G4),to fund an AWOS at the Immokalee Regional Airport(1MM).
An AWOS is a computerized system that automatically measures numerous parameters (such as wind
speed/direction, visibility, precipitation, temperature and dew point), analyzes the data, prepares a
weather observation,and broadcasts the information to pilots in the vicinity of the airport via VHF radio.
The current AWOS system at IMM is over fifteen (15) years old and has numerous outdated/obsolete
parts.The instrumentation tower is in poor condition,and it does not have the required fall safety systems
installed to allow for safe maintenance and climbing of the tower to access instrumentation.
The project was advertised for bids on February 18, 2016. One bid was received on March 14, 2016, in
the amount of $191,299.54, approximately forty-seven percent higher than the estimated cost of
$130,000.Per staffs recommendation,the Board rejected this bid on April 26,2016(Agenda Item 16G2).
Subsequent to that direction,the project was re-solicited on May 11,2016.Over 707 notices were sent out
and 20 bid packages were downloaded and two bids were submitted. On May 25, 2016, two bids were
received from Wolen,LLC and All Weather,Inc.
Wolen,LLC All Weather Inc.
Base Bid $104,369
Annual Maintenance ($5,995) Non-responsive
Additive Alternative B $34,183
Total $132,557
The annual maintenance fee will be paid from the airport operating budget. Maintenance for subsequent
years will be procured separately.
All Weather,Inc.'s(AWI)bid was deemed non-responsive,due to the lack of submittal of all required bid
forms. In addition, the Airport Authority would be responsible for procuring a third-party contractor, at
an additional cost, to construct the necessary infrastructure improvements to accommodate the new
system.
The lowest, qualified, responsive bidder meeting specifications with a turnkey system installation is
Wolen, LLC. Airport management has reviewed the bids and recommends awarding the contract to
Wolen,LLC.
A Purchase Order,with the County's standard terms and conditions,will be issued for this award.
t""1
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6/28/2016 16.G.4.
FISCAL IMPACT: Funds in the amount of $132,557 are available from FDOT and Local Match.
FDOT grant funds in the amount of$106,045.60 are budgeted within Airport Grant Fund(498), Project
33452. Required 20% local match funds in the amount of$26,511.40 are budgeted with Airport Match
Fund(499),Project 33452.
Funding Source Amount
FDOT(80%) $106,045.60
Local Match(20%) $26,511.40
Total $132,557.00
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: To award Bid No. 16-6557R Automated Weather Observing Station(AWOS)
in the amount of$132,557 to Wolen,LLC.A Purchase Order will serve as the standard contract.
Prepared by: Justin Lobb,Airports Manager,Airport Authority
Attachments:
1) 16-6557R-Invitation to Bid
http://apps3.colliergov.net/agenda/ftp/2016BCCM.eetings/AgendaJun2816/GrowthMgmt/1 6-
6557R Automated Weather Observing System SAWOS).pdf
2) 16-6557R-Bid Tab
3) Wolen's–Bid Proposal
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.G.16.G.4.
Item Summary: Recommendation to award Bid No. 16-6557R Automated Weather
Observing Station (AWOS)for the Immokalee Regional Airport in the amount of 132,557 to
Wolen, LLC.
Meeting Date: 6/28/2016
Prepared By
Name: BrueggemanDebra
Title: Operations Coordinator,Airport Authority
5/24/2016 12:32:46 PM
Submitted by
Title:Manager-Airport,Airport Authority
Name: LobbJustin
5/24/2016 12:32:47 PM
Approved By
Name: BrilhartBrenda
Title:Procurement Specialist,Procurement Services
Date: 6/1/2016 4:53:57 PM
Name: LobbJustin
Title: Manager-Airport,Airport Authority
Date: 6/2/2016 10:13:49 AM
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 6/3/2016 12:15:31 PM
Name: JohnsonScott
Title: Manager-Procurement,Procurement Services
Date: 6/3/2016 12:29:42 PM
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6/28/2016 16.G.4.
Name: ShueGene
Title:Division Director-Operations Support, Growth Management Department
Date: 6/3/2016 3:11:25 PM
Name: MarkiewiczJoanne
Title:Division Director-Procurement Services,Procurement Services
Date: 6/3/2016 3:16:02 PM
Name: KearnsAllison
Title:Manager-Financial&Operational Sprt, Capital Construction&Maintenance Budget/Fiscal
Date: 6/7/2016 5:03:46 PM
Name: StanleyTherese
Title:Manager-Grants Compliance,Grants Management Office
Date: 6/8/2016 11:26:37 AM
Name: BelpedioJennifer
Title:Assistant County Attorney,CAO General Services
Date: 6/8/2016 11:32:10 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Administration
Date: 6/9/2016 10:12:16 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/9/2016 11:37:26 AM
Name: IsacksonMark
Title: Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 6/15/2016 11:15:23 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 6/16/2016 11:40:47 AM
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6/28/2016 16.G.4.
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Gotltiier Goitnty
Administrative Services Department
Procurement 5e,v ces Dsvfsion
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces
indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. All granting agency requirements have been met including submittal of required forms.
6. Any required drawings, grant forms, descriptive literature, etc. have been included.
7. Any delivery information required is included.
8. If required, the amount of bid bond has been checked, and the bid bond or cashier's check has been
included.
9. Addendum have been signed and included, if applicable.
10. Copy of Internet certification that the Vendor is not on the Federal Excluded Parties List System at:
www.sam.gov.
11. Immigration Affidavit and a copy of the company's E-Verify profile page ormemorandum of
understanding.
12. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB.
13. The mailing envelope must be addressed to:
Procurement Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: 16-6557R Automated Weather Observing System (AWOS)
• Opening Date:
14. The bid will be mailed or delivered in time to be received no later than the specified opening date and
time. (Otherwise bid cannot be considered.)
15. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt).
If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net/bid. The system will date and time stamp when the addendum files were
downloaded.
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF
THE COURIER PACKET.
./0Li= ti, L.C.
an a
\1rr� � .
Signaty�de &Title
2_3( �catCU
Date
16-6557R AWOS 21
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3 5
Collier County
Administrative Services Department
S-Brvtces i7n1510'1
Attachment 3: Vendor Response Form
FROM: ,'�t L L L
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: 16-6557R Automated Weather Observing System (AWOS)
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the
Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the
scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid
or the Contract to be entered into as principals are named herein; that this Bid is made without connection
with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith,
without collusion or fraud.
The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in
accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to provide the
following.
***SEE FOLLOWING PAGES***
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15)
days payment be offered.
Prompt Payment Terms: — % -- Days; Net 3 Days
® Bid Response Form may be submitted either electronically on www.colliergov.net/bid or hard
copy sent to the Procurement Services Division.
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Procurement Director for approval within
fifteen (15) days after being notified of an award.
16-6557R AWOS 22
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IN WITNESS WHEREOF, WE have �e r� subscribed our names on � ^ ` day of. 2016 in the County of /4TL^"4�`�~ , in the State of ��� '--`
Firm's Complete Legal Name Vic C.1,1'
Firm's Dun and Bradstreet I7 5'17
Number(DUNS)
(Found at www.dnbcom)
CCR# or CAGE Code t_ PP,3
(Found at wwwccrqov)
Florida Certificate of Authority k4 [>S[)0Q00 2-q{)/�
Document Number
(http://www.sunbiz.orq)
Federal Tax Identification J'(» - ���?~/e--4-
Number
^ /v
Address /�-� [m�' 7��f �_/���/�
City, State, Zip / / '.;aco' tE /
Telephone Number � - ��5' 206'. 3
FAX Number 2-/- 35- ()
Check one of the foflowing: a Sole Proprietorship LL-C~
CnrporP.A. State of
Limited Partnership
E General Partnership
Signature I Title [ �1/4^//\ fide, /-(6/1/3at2--
Type Name of Signature PAuL. -7 WC3��}
Date 5 / �+/ /� 2u/L.
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State,Zip
Contact Name
Telephone Number
FAX Number
Email Address
16-6557R AWOS 23
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6/28/2016 16.G.4.
Collier County
Administrative Services Department
Procurement Ser,ces DN,s¢m
Attachment 4: Immigration Law Affidavit Certification
Solicitation#and Title : 16-6557R Automated Weather Observing System (AWOS)
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals(RFP) submittals. Further, Vendors I Bidders are required to
enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor /
Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)
of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of
the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with
E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's/Bidder's proposal.
Company Namei L E f�, �-- ---
Print Name r�vE..- T t < Title Nikr..-PLC.,‘11.1.C. M-t 15,
Signature f •
Date h /2.3 (201
State of \'y.:,,�
County of -�` L 1
The foregoing instrument was signed and acknowledged before me this s'- qday of , 20'\\ .by
>j.W ,'.) who has produced \'`,. •v,'>u c� ` �`� �i � `gas identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Nme of Notary Public Mary A. Wilson
Notary Public of New Jersey,
r My Commission Expires Nov.17,2018
Notary Commission Number/Expiration
The signee of this Affidavit guarantee, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
16-6557R AWOS 24
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Collier CAnatty
Administrative Services Department
procurement Services Division
Attachment 5:Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name W C L.C"i L L C�
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address I03 (_.i-.i 3 1t�t�= City L rta Ju;S
State J Zip '
Telephone (a i• ' l0( FAX 3:2-1- 4'55— 7 = Email 1 vtf tcY&.IM114.! VJOiL-l�ii�i-t
Order Information Remit/Payment Information
Address R 3 L,,,AT0. „'tu.> 1../i2.1V +
t Address lc-, i rst tly i.k;'o a 04-
City Lini Wi:1 0 State 'a I Zip OE '1 City L IN);,.);:c'.) State tN T Zip C e>
FAX ,Le 1•45-5 135t, FAX :?,2-1- 455- 13
Email ('yr_i;Lt Wo.LE Lt C i i-vst Email Piu W t,,'it<..,� ir �°Lrt.
2. Company Status(check only one)
_Individual I Sole Proprietor _Corporation _Partnership
_Tax Exempt(Federal income tax-exempt entity /Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) 1) Enter the tax classification
(D=Disregarded Entity, C=Corporation. P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN) 2-0 6:.d:.-7 10y
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury,� I certify that the information shown on this form is correct to my knowledge.
Signature Jam-& `-7 U -2 Date �"st2..oi
Title MAOAGl14 , M it3Ei Phone Number C '1-335,- 201/3
16-6557R AWOS 25
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Collier County
Administrative Services Department
Proruremeni S€r ces Dmsior
Attachment 6: Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $100,000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. I Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/shall
indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including,but not limited to,
reasonable attorneys'fees and paralegals'fees,to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the Contractor/
Vendor or anyone employed or utilized by the ContractorNendor in the
performance of this Agreement.
4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired;Automobile Included
5. ❑ Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ Per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
El Valuable Papers Insurance $ Per Occurrence
❑ Employee Dishonesty/Crime $ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County,
16-6557R AWOS 26
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6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers'check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5%of the cost proposal.All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as"A"or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required
to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance
provisions.
9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial
General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of
Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For
any and all work performed on behalf of Collier County.
11. ® Thirty(30) Days Cancellation Notice required.
JW 11/18/15
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five(5)days of the award of this solicitation. /
Name of Firm O L t4 �- (- �— Date S t `7f
Vendor Signature (-7-`1 t riA6'''�
Print Name AU t- 'J- 0 L O '
Insurance Agency 136 T LNe u iz.l&N Ct 3E R.Y t t;E /
Agent Name E: LRREk E ' t S Telephone Number 8456- -Z2-17
16-6557R AWOS 27
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6/28/2016 16 G 4
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Entity WOLEN L.L.C. Status: Active Entit
DUNS: 627631547 CAGE Code: 4LPR3 View Details Exch
Has Active Exclusion?: No DoDAAC:
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Expiration Date: 05/12/2017. -Delinquent Federal Debt? No Flit(
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•
Email: BrendaBrilhart@colliergov.net
• pity
Telephone: (239) 252-8446
P"'N, kdrrwriistatve Services Division
FAX: (239) 252-6697
ADDENDUM #1
Memorandum
Date: May 20, 2016
From: Brenda Brilhart, Procurement Strategist
To: Interested Parties
Subject: Addendum #1 —16-6557R -Automated Weather Observing Station (AWOS)
The following clarifications are issued as an addendum identifying the following changes for the
referenced solicitation:
QUESTIONS/ANSWERS:
Q: What type of AWOS is presently at site?
Q: What is height of wind tower and is it a ROHN type tower now?
f iNot, ROHN-type wino tower
Q: Is the AWOS a standalone system?
Q: Can you send picture of present system?
If you require additional information please post a question on the Online Bidding site or contact me
using the above contact information.
c: Justin Lobb, Project Manager
Enc: 2
r
\101L,
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6/28/2016 16.G.4.
COLLIER COUNTY
Certification Regarding Debarment,Suspension, and Other Responsibility Matters
Primary Covered Transactions
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in paragraph (I)(b) of
this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Paul Wolownik Automated Weather Observing System (AWOS)
Name Project Name
Managing Member 16-6557R
Title Project Number
Wolen, LLC 20-3667184
Firm Tax ID Number
627631547
DUNS Number
103 Country Club Drive, Linwood, NJ 08221
Street Address, City, State, Zip
jau
("1)
) r 7k
Signature
i
03/04/2013-(2) �..�
1
Packet Page -2162-
6/28/2016 16.G.4.
COLLIER COUNTY
Vendor Submittal—Conflict of Interest Certification
Collier County Solicitation No.
u- \,/ G v.) , hereby certify that to the best of my
knowledge, neither I nor my spouse, dependent child, general partner, or any organization for
which I am serving as an officer, director, trustee, general partner or employee, or any person or
organization with whom I am negotiating or have an arrangement concerning prospective
employment has a financial interest in this matter.
I further certify to the best of my knowledge that this matter will not affect the financial interests
of any member of my household. Also, to the best of my knowledge, no member of my
household; no relative with whom I have a close relationship; no one with whom my spouse,
parent or dependent child has or seeks employment; and no organization with which I am
seeking a business relationship nor which I now serve actively or have served within the last
year are parties or represent a party to the matter.
I also acknowledge my responsibility to disclose the acquisition of any financial or personal
interest as described above that would be affected by the matter, and to disclose any interest I,
or anyone noted above, has in any person or organization that does become involved in, or is
affected at a later date by, the conduct of this matter.
j,
A 1ki\J 4 {...6/AN i1j `... �_f�--�L"O-/�.
Name Signature
!`it\rJt'tG'It CR fit E. 17)l: LEF-t LLL
Position Date
Privacy Act Statement
Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634,
Subpart I require the reporting of this information. The primary use of the information on this form is for review by
officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and
regulations. Additional disclosures of the information on this report may be made: (1)to a federal, state or local law
enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or
regulations; (2)to a court or party in a court or federal administrative proceeding if the government is a party or in
order to comply with a judge-issued subpoena; (3) to a source when necessary to obtain information relevant to a
conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General
Services Administration in records management inspections; (5) to the Office of Management and Budget during
legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the
appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter.
This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the
OGE/GOVT-2 executive branch-wide Privacy Act system of records.
Packet Page -2163-
6/28/2016 16.G.4.
BID OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES
AND PROFESSIONAL CONSULTANT SERVICES
It is the policy of Collier County that disadvantaged businesses and minority vendors,as defined in the Code of Federal Regulations(CFR)or
Florida Statutes(FS),must have the opportunity to participate on contracts with federal and/or state grant assistance.
Prime Contractor/Prime Consultant: V1/4-)Z,L E. 1, LL
6.---
415•j (.:4),---,-;AT17--) Cis.,. Dirt-, L..i M-/'',.. >, kv)-J t, .. 'Z k
Address and Phone Number: 't, (;,t4 33S-- 10(,r3
Procurement Number/Advertisement Number: ! 4r 5 5 1 I...
The list below is intended to be a listing of firms that are,or attempting to,participate on the project numbered above. The list must
include the firm bidding or quoting as prime,as well as subs and suppliers quoting for participation. Prime contractors and consultants must
provide information for Numbers 1,2,3,and 4;and,should provide any information they have for Numbers 5,6,7,and 8. This form must I
be submitted with the bid package.
1. Federal Tax ID Number: ac- j i,;t, 'It -4 6. ■ DBE 8. Annual Gross Receipts
2. Firm Name: Vnl v,i.[t i, LL.(. Ell Non-DBE N Less than$1 million
3. Phone Number: i; 1, a.3 - 10 G'-j Between$1-S million
4. Address t r; '. (...a�,.;Te l {.,wst i�i -Between$5-10 million
L)N 1,0,;(..a, ? .a "'F 1-2-i 7.E
Subcontractor Between$10-15 million
-
Subconsultant More than$15 million
5. Year Firm Established: 2-0C --
1. Federal Tax ID Number: 6,EDBE 8. Annual Gross Receipts -�
2. Firm Name: Non-DBELess than$1 million
-
3. Phone Number: Between$1-5 million
-
4. Address _Between$5-10 million
7. _ Subcontractor Between$10-15 million
Subconsultant More than$15 million
5. Year Firm Established:
1. Federal Tax ID Number: 6.EDBE 8. Annual Gross Receipts
2. Firm Name: Non-DBE Less than$1 million
3. Phone Number: Between$1-5 million
-
4. Address Between$5-10 million
-
7.E Subcontractor -Between$10-15 million
-
Subconsultant More than$15 million
5. Year Firm Established:
1. Federal Tax ID Number: 6.® DBE 8. Annual Gross Receipts
2. Firm Name: Non-DBE Less than$1 million
3. Phone Number: Between$1-5 million
4. Address Between$5-10 million
7. Subcontractor Between$10-15 million
® Subconsultant More than$15 million
5. Year Firm Established:
Packet Page -2164-
6/28/2016 16.G.4.
COLLIER COUNTY
Certification Regarding Lobbying
The undersigned Wolen, LLC (Vendor/ Contractor) certifies, to the best of
his or her knowledge and belief, that:
(1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a member of the
Legislature; an officer or employee of the judicial branch, or an employee of a State agency in connection
with the awarding of any State contract, the making of any State grant, the making of any State loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any State contract, grant, loan, or cooperative agreement.
(2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received
pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State
agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the
cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and
association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida
Statutes, which is incorporated by reference into this solicitation, purchase order or contract.
(3) The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
The Vendor/Contractor, Wolen, LLC , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands
and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any.
Paul J. Wolownik}' Name of Authorized Official Managing Member Title
0.4-- Signature Signature of Vendor/Contractor's Authorized Official
r
5/24/201p Date
02/15 R3
Packet Page -2165-
6/28/2016 16.G.4.
COLLIER COUNTY
Acknowledgement of Terms, Conditions, and Grant Clauses
Flow Down of Terms and Conditions from the Grant Agreement
Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the
signed subcontract must be available to the Department for review and approval. The vendor agrees
to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the
subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor
shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the
subcontractor's performance of work under this Agreement, to the extent allowed and required by law.
The recipient shall document in the quarterly report the subcontractor's progress in performing its work
under this agreement. For each subcontract, the Recipient shall provide a written statement to the
Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat.
Certification
On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant
requirements identified in this solicitation document(s).
Vendor/Contractor Name Wolen, LLC Date 5/24/2016
1
Authorized Signature „fU{.-tL= - Lik.
Address 103 Country Club Drive, Linwood, NJ 08221
Solicitation/Contract# 16-6557R
02/15 R3
Packet Page -2166-
6/28/2016 16.G.4.
COLLIER COUNTY
Certification Regarding Drug-Free Workplace Requirements
The grantee certifies that it will provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
(b) Establishing a drug-free awareness program to inform employees
about—(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance programs, and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(c) Making it a requirement that each employee to be engaged in the performance of the grant
be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a)that, as a condition of
employment under the grant, the employee will—
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in
the workplace no later than five days after each conviction;
(e) Notifying the agency within ten days after receiving notice under subparagraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph
(d)(2), with respect to any employee who is so convicted—
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e) and (f).
Paul J. Wolownik Managing Member
Certifying Official Name Title
at)4-4 5/24/2016
Signature Date
Packet Page -2167-
6/28/2016 16.G.4.
COLLIER COUNTY AIRPORT AUTHORITY
Disadvantaged Business Enterprise(DBE) Utilization
FORM 1
The undersigned bidder/offerer has satisfied the requirements of the bid specification in the
following manner(please check the appropriate space):
The bidder is committed to a minimum of % DBE utilization on this contract.
X The bidder (if unable to meet the applicable DBE goal of 5.6% for Marco Island
and/or 5.9% DBE goal for Immokalee) is committed to a minimum of C % DBE
utilization on this contract and has submitted documentation demonstrating
good faith efforts.
Name of bidder's firm: OLE 6.1 t. '
State Registration No. Mcg 0c.)0C)u 2_010 Lt
By ( { . f < s) �c �%^�% /4,11..)/4 ,, G /'t G el t3-1
(Signature) Title
/y is 5,.) t3LoNT fz(- trTctz:5 L v i f L.L-FJ t3rJ 774 15 PR-eL ECT .
Packet Page -2168-
6/28/2016 16.G.4.
COLLIER COUNTY AIRPORT AUTHORITY
Disadvantaged Business Enterprise(DBE)Utilization
LETTER OF INTENT
FORM 2
(Submit this page for each DBE subcontractor.)
Name of bidder's firm: NC t.
Address:
City: State: Zip:
Name of DBE firm:
Address:
City: State: Zip:
Telephone:
Description of work to be performed by DBE firm:
The bidder is committed to utilizing the above-named DBE firm for the work described above.
The estimated dollar value of this work is $
Affirmation
The above-named DBE firm affirms that it will perform the portion of the contract for the
estimated dollar value as stated above.
By
(Signature) (Title)
If the bidder does not receive award of the prime contract, any and all representations in
this
Letter of Intent and Affirmation shall be null and void.
Packet Page-2169-
6/28/2016 16.G.4.
COLLIER COUNTY AIRPORT AUTHORITY
Disadvantaged Business Enterprise(DBE) Utilization (MIWBE)
GOOD FAITH EFFORTS
FORM 3
Prior to an award, all bidders/proposers will be required to document a "Good Faith Effort" to
secure disadvantaged, minority/women-owned and/or businesses as subcontractors/sub-
consultants/suppliers. In the case of some construction projects, this documentation may be
submitted after award of the contract, for those subcontract areas occurring later in the
construction process.
Fulfillment of the "good faith effort" can be accomplished by:
1. Attendance of pre-bid/pre-proposal conference, as scheduled by the County.
2. Efforts to follow-up initial solicitation of interest by contacting disadvantaged/minority/women-
owned firms to determine with certainty whether these firms are interested.
3. Efforts made to select portions of the work proposed to be performed by
disadvantaged/minority/women-owned firms in order to increase the likelihood of achieving
participation (including, where appropriate, breakdown of subcontracts into economically feasible
units to facilitate participation).
4. Documenting each disadvantaged/minority/woman-owned firm contacted the conclusion or
decision regarding inclusion and reasons for the conclusions.
5. Efforts to assist the disadvantaged/minority/women-owned firms contacted that needed
assistance in obtaining bonding, lines of credit or insurance.
6. Efforts that demonstrate that the contractor effectively used the services of available community
organizations, contractor's groups, local, state and federal agencies, small businesses,
disadvantaged/minority/women business assistance offices and other organizations that provide
assistance and placement of disadvantaged/minority/woman-owned businesses.
Company Name: ` (c
Printed Name: kj
Title: A CnEs-k ILA fit i
Signed: v^ znck.f
Date:
Packet Page -2170-
6/28/2016 16.G.4.
COLLIER COUNTY AIRPORT AUTHORITY
Disadvantaged Business Enterprise(DBE)Utilization (MIWBE)
OPPORTUNITY LIST
FORM 4
Prime Contractor/Consultant L
Address/Phone Numberi 3 i - v, 7rw1 �iru: � �� c�a t> L2 t or/-35's".zoos
Procurement Number /c - C, :5 R
Disadvantaged businesses and minority vendors, as defined in the Federal Code of Federal Regulations or Florida
State Statutes must have the opportunity to participate on contracts with federal and/or state grant assistance.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID# DBE(Disadvantaged) LESS THAN$1 MIILION
FIRM NAME MBE(Minority) BETWEEN $1 -$5 MIILION
PHONE ,, ;- WBE(Women) BETWEEN $5-$10 MIILION
STREET ADDRESS / NON-DBE BETWEEN $10-$15 MIILION
CITY,STATE,ZIP MORE THAN$15 MIILION
YEAR FIRM EST.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID# DBE(Disadvantaged) LESS THAN$1 MIILION
FIRM NAME MBE(Minority) BETWEEN $1 -$5 MIILION
PHONE WBE(Women) BETWEEN $5-$10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10-$15 MIILION
CITY,STATE,ZIP MORE THAN$15 MIILION
YEAR FIRM EST. I
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID# DBE(Disadvantaged) LESS THAN$1 MIILION
FIRM NAME MBE(Minority) BETWEEN $1-$5 MIILION
PHONE WBE(Women) BETWEEN $5-$10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10-$15 MIILION
CITY,STATE,ZIP MORE THAN$15 MIILION
YEAR FIRM EST.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID# DBE(Disadvantaged) LESS THAN$1 MIILION
FIRM NAME MBE(Minority) BETWEEN $1-$5 MIILION
PHONE WBE(Women) BETWEEN $5-$10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10-$15 MIILION
CITY,STATE.ZIP MORE THAN$15 MIILION
YEAR FIRM EST.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID# DBE(Disadvantaged) LESS THAN$1 MIILION
FIRM NAME MBE(Minority) BETWEEN $1 -$5 MIILION
PHONE WBE(Women) BETWEEN $5-$10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10-$15 MIILION
CITY,STATE,ZIP MORE THAN$15 MIILION
YEAR FIRM EST.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID# DBE(Disadvantaged) LESS THAN$1 MIILION
FIRM NAME MBE(Minority) BETWEEN $1 -$5 MIILION
PHONE WBE(Women) BETWEEN $5-$10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10-$15 MIILION
CITY,STATE,ZIP MORE THAN$15 MIILION
YEAR FIRM EST.
Packet Page -2171-
6/28/2016 16.G.4.
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Packet Page -2172-
Attached :
Are the hyperlink
documents from the
Executive Summary
16-6557R AWOS
G\Current Solicitations – Template\Grant Funded ITB Template_01202016
1
GRANT FUNDED
INVITATION TO BID
Date: May 11, 2016
From: Brenda Brilhart, Procurement Strategist
(239) 252-8446, Telephone Number
(239) 252-6697, FAX
brendabrilhart@colliergov.net, Email Address
To: Prospective Vendors
Subject: 16-6557R Automated Weather Observing System (AWOS)
As requested by the Collier County Airport Authority (CCAA), the Collier County Board of
County Commissioners Purchasing Department has issued this ITB for the purpose of obtaining
fair and competitive responses.
Please refer to the Public Notice included in this document for the opening date and time and
any applicable pre-ITB conference.
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department Online Bidding System website: www.colliergov.net/bid. All responses to questions
will be posted on the website with electronic notification to all prospective vendors.
We look forward to your participation in Collier County’s competitive procurement process.
c: Justin Lobb, Airport Manager
Note: All ITB responses submitted either manually or electronically.
16-6557R AWOS
G\Current Solicitations – Template\Grant Funded ITB Template_01202016
2
Invitation to Bid
Index
PUBLIC NOTICE ...................................................................................................................................................... 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ............................................................... 4
EXHIBIT II: GENERAL BID INSTRUCTIONS ................................................................................................................ 6
EXHIBIT III: STANDARD PURCHASE ORDER TERMS AND CONDITIONS .................................................................. 10
EXHIBIT IV: ADDITIONAL ITB TERMS AND CONDITIONS ....................................................................................... 13
ATTACHMENT 1: VENDOR’S NON-RESPONSE STATEMENT ................................................................................... 20
ATTACHMENT 2: VENDOR’S CHECK LIST ............................................................................................................... 21
ATTACHMENT 3: VENDOR RESPONSE FORM ........................................................................................................ 22
ATTACHMENT 4: IMMIGRATION LAW AFFIDAVIT CERTIFICATION........................................................................ 24
ATTACHMENT 5: VENDOR SUBSTITUTE W – 9 ...................................................................................................... 25
ATTACHMENT 6: INSURANCE AND BONDING REQUIREMENTS ............................................................................ 26
EXHIBIT A: GRANTING AGENCY REQUIREMENTS .................................................................................................. 28
EXHIBIT A: SPECIFICATIONS……………………………………………………………………………………………………………………………..26
EXHIBIT B: GRANTING AGENCY REQUIREMENTS ……………………………………………………………………………………….32
EXHIBIT C: GRANTING AGENCY FORMS…………………………………………………………………………………………………………….34
16-6557R AWOS
G\Current Solicitations – Template\Grant Funded ITB Template_01202016
3
Public Notice
Sealed bid responses for Solicitation 16-6557R Automated Weather Observing System
(AWOS), will be received either electronically or hard copy sent to Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112 until 2:30 p.m. Collier County
local time on May 25, 2016. ITB responses received after the stated time and date will not be
accepted.
Solicitation 16-6557R Automated Weather Observing System (AWOS)
A pre-bid conference will not be held for this solicitation. All questions regarding this ITB must
be submitted online on the Collier County Purchasing Department Online Bidding System
website: www.colliergov.net/bid. All responses to questions will be posted on the website with
electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response forms included and only
available for download from the Collier County Purchasing Department Online Bidding System
website noted herein. ITB Documents obtained from sources other than Collier County
Purchasing Online Bidding System may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Joanne Markiewicz
Joanne Markiewicz
Director, Procurement Services Division
Publicly posted in the lobby of the Procurement Services Building and on the Collier County
Procurement Services website: www.colliergov.net/purchasing on May 11, 2016.
16-6557R AWOS
G\Current Solicitations – Template\Grant Funded ITB Template_01202016
4
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Airport Authority (CCAA) (hereinafter, the “Division”), the Collier
County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has
issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bids from interested and
qualified suppliers in accordance with the terms, conditions and specifications stated or attached. The
Supplier, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments or divisions once awarded
according to the Board of County Commissioners Purchasing Ordinance.
Brief Description of Purchase
The purpose of this solicitation is to establish a contract with one qualified firm to provide a turnkey
installation of new Federal Aviation Administration (FAA) approved and certified Automated Weather
Observing System (AWOS) type-III with options for precipitation (P), thunderstorm (T), and National
Airspace Data Interchange Network (NADIN) in accordance with the specifications herein which
includes, but not limited to all necessary licensing, materials, labor, equipment and maintenance.
Provide and install turnkey Federal Aviation Administration (FAA) approved and certified automated
weather observing system (AWOS) type III per specifications provided in Exhibit A.
Award Criteria
ITB award criteria is as follows:
All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
Award shall be based upon the responses to all questions on the Bid Response Page(s).
Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids/projects.
Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
The County’s Purchasing Department reserves the right to clarify a vendor’s proposal prior to
the award of the solicitation.
It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s).
For the purposes of determining the bidder with the lowest price for award purposes only the
following methodology will be used:
Collier County reserves the right to select one, or more than one suppliers, however, it is the
intent to select a single awardee.
It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in
accordance with the following methodology: award will be made to the overall lowest
responsive bidder based on the total bid plus any alternatives selected.
Collier County reserves the right to select one, or more than one supplier, however, it is the
intent to select a single awardee and issue a standard County Purchase Order for the award of
this solicitation.
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Term of Contract
The contract term, if an award(s) is/are made is intended to be for current needs, not to exceed
one (1) year. “Turn-key” installation should be completed within one hundred and twenty (120)
days of purchase order issuance. Prices shall remain firm for the initial term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Solicitation Timetable
Event Date
Issue Solicitation Notice 5/11/2016
Last Date for Receipt of Written Questions 5:00 PM 5/18/2016
Addendum Issued By 5/20/2016
Solicitation Deadline Date and Time 2:30 PM 5/25/2016
Anticipated Evaluation of Submittals Week of 5/30/2016
Anticipated Board of County Commissioner’s Contract Approval By 7/31/2016
Vendor Required Documents
Attachment 2: Vendor’s Check List
Attachment 3: Vendor Response Form
Attachment 4: Immigration Law Affidavit Certification
Attachment 5: Vendor Substitute W – 9
Attachment 6: Insurance and Bonding Requirements
E-Verify company profile page or memorandum of understanding
Excluded Parties List System Documentation located at: www.sam.gov, and select SEARCH.
Grant Forms (See Exhibits B & C)
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Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the “ITB”, or “Bid”) with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will
hereinafter be referred to as the “Vendor”.
All bids must be submitted on the Bid forms furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Product
Manufacturer’s name, brand name and/or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and/or
design required, and is in no way intended to prohibit the bidding of other manufacturer’s items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with the Bid. These samples must be submitted to the County during the bid evaluation period.
The County shall be sole judge of equality or similarity, and its decision shall be final in the best
interest.
5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
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6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled “EXCEPTIONS TO SPECIFICATIONS”. Failure to
indicate any exceptions shall be interpreted as the Vendors intent to fully comply with the
specifications as written. Exceptions taken by the Vendor may be deemed grounds for rejection of
bid response.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting
a bid response, please make sure that you have read all, understood clearly and complied
completely with any changes stated in the addenda as failure to do so may result in the rejection
of your submittal.
8. Bid Submission
All electronic bids shall be submitted online via the Collier County Purchasing Department Online
Bidding System website: www.colliergov.net/bid. All paper bids shall be submitted to the County
Procurement Director, Collier County Government Complex, Purchasing Building “G”, Naples, FL
34112, by the date and time as stated in the Legal Notice. The County assumes no responsibility
for bid responses received after the due date and time, or at any office or location other than that
specified herein, whether due to mail delays, courier mistakes, mishandling, inclement weather or
any other reason. Late bid responses shall be returned unopened, and shall not be considered for
award.
Vendors must submit one (1) paper copy and one (1) compact disk (CD/DVD) with a copy of
the vendor’s proposal in Word, Excel or PDF. List the Solicitation Number and Title on the
outside of the box or envelope. All bids sent by courier service must have the bid number and
title on the outside of the courier packet. Vendors who wish to receive copies of bids after the
bid opening may view and download same from the Collier County Purchasing Department
Internet bid site.
9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be
answered after the date noted on the ITB. Vendors must clearly understand that the only official
answer or position of the County will be the one stated on the Collier County Purchasing
Department Online Bidding System website. For general questions, please call the referenced
Procurement Strategist identified in the Public Notice.
10. Protests
Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest
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with the Procurement Director prior to the time of the bid opening strictly in accordance with the
County’s then current purchasing ordinance and policies.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County. Vendors whose bids, past
performance or current status do not reflect the capability, integrity or reliability to fully and in good
faith perform the requirements denoted may be rejected as non-responsive. Bids that do not meet
all necessary requirements of this solicitation or fail to provide all required information, documents
or materials may be rejected as non-responsive.
12. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
13. Certificate of Authority to Conduct Business in the State of Florida (FL Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
14. General Information
When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
workplace in accordance with Section 287.087 Florida Statutes.
15. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session. Award
shall be made in a manner consistent with the County’s purchasing ordinance. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the “Protest Policy” is available at the office of the Procurement Director.
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16. Grant Funded Purchases
Vendors submitting proposals for this purchase must validate that they are not excluded from
receiving Federal contracts, certain subcontracts, and certain Federal financial and nonfinancial
assistance and benefits, pursuant to the provisions of 31 U.S.C. 6101, note, E.O. 12549, E.O.
12689, 48 CFR 9.404, and each agency's codification of the Common Rule for Nonprocurement
suspension and debarment. Information for the former “Excluded Parties List System” may be
found at the System for Award Management (SAM) website at www.sam.gov, and select
SEARCH. This is a free web-site which consolidates Federal procurement systems and the
Catalog of Federal Domestic Assistance. Currently CCR, FedReg, ORCA and EPLS have been
migrated into SAM.
Drug-Free Work Place: The Contractor has implemented a drug-free workplace program and will
continue to enforce such program for the duration of resultant agreement. A drug-free workplace
program includes:
i. A published statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such
prohibition.
ii. Employee information about the dangers of drug abuse in the workplace, the business’s
policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation,
employee assistance programs and the penalties that may be imposed upon employees
for drug abuse violations.
iii. Providing each employee engaged in delivering the commodities or contractual services
that are under this bid or proposal a copy of the statement specified in Paragraph 1.
iv. Notifying the employees that, as a condition of working on the commodities or contractual
services that are under this bid or proposal that they will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo
contender to, any violation of Chapter 893 or of any controlled substance law of the United
States or any state, for a violation occurring in the workplace no later than five (5) days
after such conviction.
v. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance
or rehabilitation program if such is available in the employee’s community, by any
employee who is so convicted.
vi. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of Paragraphs i. through v. above.
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Exhibit III: Standard Purchase Order Terms and Conditions
1. Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of issuance.
2. Acceptance and Confirmation
This Purchase Order (including all documents
attached to or referenced therein) constitutes
the entire agreement between the parties, unless
otherwise specifically noted by the COUNTY on
the face of this Purchase Order. Each delivery of
goods and/or services received by the COUNTY
from VENDOR shall be deemed to be upon the
terms and conditions contained in this Purchase
Order.
No additional terms may be added and Purchase
Order may not be changed except by written
instrument executed by the COUNTY. VENDOR
is deemed to be on notice that the COUNTY
objects to any additional or different terms and
conditions contained in any acknowledgment,
invoice or other communication from VENDOR,
notwithstanding the COUNTY’S acceptance or
payment for any delivery of goods and/or
services, or any similar act by VENDOR.
3. Inspection
All goods and/or services delivered hereunder
shall be received subject to the COUNTY’S
inspection and approval and payment therefore
shall not constitute acceptance. All payments are
subject to adjustment for shortage or rejection.
All defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction at
VENDOR’S expense.
To the extent that a purchase order requires a
series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and/or services provided early in
the term of the Purchase Order are
non-conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must be
suitably packed and prepared to secure the
lowest transportation rates and to comply
with all carrier regulations. Risk of loss of
any goods sold hereunder shall transfer to
the COUNTY at the time and place of
delivery; provided that risk of loss prior to
actual receipt of the goods by the COUNTY
nonetheless remain with VENDOR.
b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
specifically stated in this Purchase Order.
Unless otherwise provided in Purchase
Order, no invoices shall be issued nor
payments made prior to delivery. Unless
freight and other charges are itemized, any
discount will be taken on the full amount of
invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container must
be consecutively numbered and marked to
show this Purchase Order number. The
container and Purchase Order numbers must
be indicated on bill of lading. Packing slips
must show Purchase Order number and
must be included on each package of less
than container load (LCL) shipments and/or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR’S expense that is not marked with
Purchase Order numbers. VENDOR agrees
to declare to the carrier the value of any
shipment made under this Purchase Order
and the full invoice value of such shipment.
d) All invoices must contain the Purchase Ord er
number and any other specific information as
identified on the Purchase Order. Discounts
of prompt payment will be computed from the
date of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise known as
the “Local Government Prompt Payment
Act,” and, pursuant to the Board of County
Commissioners Purchasing Policy.
5. Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet delivery
schedules or deliver within a reasonable time, as
interpreted by the COUNTY in its sole judgment,
shall entitle the COUNTY to seek all remedies
available to it at law or in equity. VENDOR
agrees to reimburse the COUNTY for any
expenses incurred in enforcing its rights.
VENDOR further agrees that undiscovered
delivery of nonconforming goods and/or services
is not a waiver of the COUNTY’S right to insist
upon further compliance with all specifications.
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6. Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities
and delivery schedules within the general scope
of this Purchase Order. Should any such change
increase or decrease the cost of, or the time
required for performance of the Purchase Order,
an equitable adjustment in the price and/or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding the
foregoing, VENDOR has an affirmative obligation
to give notice if the changes will decrease costs.
Any claims for adjustment by VENDOR must be
made within thirty (30) days from the date the
change is ordered or within such additional
period of time as may be agreed upon by the
parties.
7. Warranties
VENDOR expressly warrants that the goods
and/or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
specified by the COUNTY, and will be of
satisfactory material and quality production, free
from defects and sufficient for the purpose
intended. Goods shall be delivered free from any
security interest or other lien, encumbrance or
claim of any third party. These warranties shall
survive inspection, acceptance, passage of title
and payment by the COUNTY.
8. Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable
laws, including but not limited to the Occ upational
Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards
Act, as well as any law or regulation noted on the
face of the Purchase Order.
9. Advertising
No VENDOR providing goods and services to the
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the
COUNTY’S name or other identifying marks or
property without the prior written consent of the
COUNTY’S Purchasing Department.
10. Indemnification
VENDOR shall indemnify and hold harmless the
COUNTY from any and all claims, including
claims of negligence, costs and expenses,
including but not limited to attorneys' fees, arising
from, caused by or related to the injury or death
of any person (including but not limited to
employees and agents of VENDOR in the
performance of their duties or otherwise), or
damage to property (including property of the
COUNTY or other persons), which arise out of or
are incident to the goods and/or services to be
provided hereunder.
11. Warranty of Non-Infringement
VENDOR represents and warrants that all goods
sold or services performed under this Purchase
Order are: a) in compliance with applicable laws;
b) do not infringe any patent, trademark,
copyright or trade secret; and c) do not constitute
unfair competition.
VENDOR shall indemnify and hold harmless the
COUNTY from and against any and all claims,
including claims of negligence, costs and
expense, including but not limited to attorneys'
fees, which arise from any claim, suit or
proceeding alleging that the COUNTY’S use of
the goods and/or services provided under this
Purchase Order are inconsistent with VENDOR'S
representations and warranties in section 11 (a).
If any claim which arises from VENDOR'S breach
of section 11 (a) has occurred, or is likely to
occur, VENDOR may, at the COUNTY’S option,
procure for the COUNTY the right to continue
using the goods or services, or replace or modify
the goods or services so that they become
non-infringing, (without any material degradation
in performance, quality, functionality or additional
cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide
commercial insurance of such type and with such
terms and limits as may be reasonably
associated with the Purchase Order. Providing
and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
insurance policies shall be executed through
insurers authorized or eligible to write policies in
the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
this shall include the American with Disabilities
Act and all prohibitions against discrimination on
the basis of race, religion, sex creed, national
origin, handicap, marital status, or veterans’
status. Further, VENDOR acknowledges and
without exception or stipulation shall be fully
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and
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regulations relating thereto, as either may be
amended. Failure by the awarded firm(s) to
comply with the laws referenced herein shall
constitute a breach of the award agreement and
the County shall have the discretion to
unilaterally terminate said agreement
immediately. Any breach of this provision may
be regarded by the COUNTY as a material and
substantial breach of the contract arising from
this Purchase Order.
14. Force Majeure
Neither the COUNTY nor VENDOR shall be
responsible for any delay or failure in
performance resulting from any cause beyond
their control, including, but without limitation to
war, strikes, civil disturbances and acts of nature.
When VENDOR has knowledge of any actual or
potential force majeure or other conditions which
will delay or threatens to delay timely
performance of this Purchase Order, VENDOR
shall immediately give notice thereof, including all
relevant information with respects to what steps
VENDOR is taking to complete delivery of the
goods and/or services to the COUNTY.
15. Assignment
VENDOR may not assign this Purchase Order,
nor any money due or to become due without the
prior written consent of the COUNTY. Any
assignment made without such consent shall be
deemed void.
16. Taxes
Goods and services procured subject to this
Purchase Order are exempt from Florida sales
and use tax on real property, transient rental
property rented, tangible personal purchased or
rented, or services purchased (Florida Statutes,
Chapter 212), and from federal excise tax.
17. Annual Appropriations
The COUNTY’S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
conditions of this Purchase Order, provided that
COUNTY has provided VENDOR with notice of
such breach and VENDOR has failed to cure
within 10 days of receipt of such notice.
19. General
a) This Purchase Order shall be governed by
the laws of the State of Florida. The venue
for any action brought to specifically enforce
any of the terms and conditions of this
Purchase Order shall be the Twentieth
Judicial Circuit in and for Collier County,
Florida
b) Failure of the COUNTY to act immediately in
response to a breach of this Purchase Order
by VENDOR shall not constitute a waiver of
breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
deemed a waiver of any subsequent default
by VENDOR.
c) All notices under this Purchase Order shall
be sent to the respective addresses on the
face page by certified mail, return receipt
requested, by overnight courier service, or by
personal delivery and will be deemed
effective upon receipt. Postage, delivery and
other charges shall be paid by the sender. A
party may change its address for notice by
written notice complying with the
requirements of this section.
d) The Vendor agrees to reimbursement of any
travel expenses that may be associated with
this Purchase Order in accordance with
Florida Statute Chapter 112.061, Per Diem
and Travel Expenses for Public Officers,
employees and authorized persons.
e) In the event of any conflict between or
among the terms of any Contract Documents
related to this Purchase Order, the terms of
the Contract Documents shall take
precedence over the terms of the Purchase
Order. To the extent any terms and /or
conditions of this Purchase Order duplicate
or overlap the Terms and Conditions of the
Contract Documents, the provisions of the
Terms and/or Conditions that are most
favorable to the County and/or provide the
greatest protection to the County shall
govern.
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
Additional items and/or services may be added to the resultant contract, or purchase order, in
compliance with the purchasing ordinance.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any affiliation or
obligations within the past five (5) years; whether paid or donated, which could be construed by the
County as a conflict of interest. Disclosure of any potential or actual conflict of interest is subject to
County staff review and does not in and of itself disqualify a firm from consideration. These disclosures
are intended to identify and or preclude conflict of interest situations during contract selection and
execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts awarded in
excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
5. Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not
performed in accordance with requirements, including required timeframe. The County may also deduct,
or chargeback the Vendor the costs necessary to correct the deficiencies directly related to the Vendor’s
non-performance.
6. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful vendor.
7. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply with all
Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational
Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be
responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site. All firewall penetrations must be
protected in order to meet Fire Codes. Collier County Government has authorized OSHA
representatives to enter any Collier County facility, property and/or right-of-way for the purpose of
inspection of any Vendor’s work operations. This provision is non-negotiable by any department and/or
Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical
installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels.
8. Public Records Compliance
The Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically
those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules,
regulations and requirements of any governmental agencies.
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9. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed and
courteous. Subject to the American with Disabilities Act, Vendor shall supply competent employees who
are physically capable of performing their employment duties. The County may require the Vendor to
remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and
whose continued employment on Collier County projects is not in the best interest of the County.
10. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State and
Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of all the
required licenses must be submitted with the bid response indicating that the entity bidding, as
well as the team assigned to the County account, is properly licensed to perform the activities or
work included in the ITB documents. Failure on the part of any vendor to supply this
documentation with their bid response may be grounds for deeming vendor non-responsive. A
Vendor with an office within Collier County is required to have an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain “active” in Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be directed
to the Tax Collector’s Office at (239) 252-2477.
11. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any property. In
the event damage occurs to any property as a direct result of the Vendor or their Sub vendor in the
performance of the required service, the Vendor shall repair/replace, to the County’s satisfaction,
damaged property at no additional cost to the County. If the damage caused by the Vendor or their Sub
vendor has to be repaired/replaced by the County, the cost of such work will be deducted f rom the
monies due the Vendor. The County’s project manager shall coordinate with the Contractor the return
of any surplus assets, including materials, supplies, and equipment associated with the scope or work.
12. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for a spec ified period of
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
13. Invoice and Payments
The County’s project manager reserves the right to establish any one, or a combination of, these
industry practices for contracts or purchase orders:
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Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from
the County to the contractor; and, as a business practice there are no hourly or material invoices
presented, rather, the contractor must perform to the satisfaction of the County’s project manager
before payment for the fixed price contract is authorized.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including labor,
materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation
price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and
the number of units received (no contractor inventory or cost verification required).
Payments are made in accordance with the established practices above and Local Government Prompt
Payment Act, Chapter 218, Florida Statutes. Vendor’s invoices must include:
Purchase Order Number
Description and quantities of the goods or services provided per instructions on the County’s
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk@collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
Traditional – payment by check, wire transfer or other cash equivalent.
Standard – payment by purchasing card. Collier County’s Purchasing Card Program is supported
by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the
Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County’s credit card for transactions relating to this solicitation. The County will entertain bids clearly
stating pricing for standard payment methods. An additional separate discounted price for traditional
payments may be provided at the initial bid submittal if it is clearly marked as an “Additional Cash
Discount.”
Upon execution of the Contract and completion of each month’s work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices must be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of “laches” as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
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In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts,
the County reserves the right to off-set the amount owed to the County by applying the amount owed to
the vendor or contractor for services performed of for materials delivered in association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted t o the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.”
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
14. Survivability
The Contractor agrees that any Purchase Order that extends beyond the expiration date of the original
Solicitation 16-6557R will survive and remain subject to the terms and conditions of that Agreement until
the completion or termination of this Purchase Order.
15. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Attachment 3 of this
solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if
required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County’s separate Vendors, Contractors,
Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered
by property insurance provided herein, except such rights as they may have to the proceeds of such
insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from
the County’s separate Vendors, Design Consultants and Subcontractors and shall requir e each of them
to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify “For any and a ll work
performed on behalf of Collier County.”
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name
Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and
shall contain a severability of interests’ provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Attachment 3, with the use of Insurance Services Office (ISO) forms and endorsements or their
equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed
minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount
of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility
for such obligations. All self -insured retentions or deductibles will be Vendor’s sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
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The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from
its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the
event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor
shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such
policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may
terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and
charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such
costs within thirty (30) days after demand, the County has the right to offset these costs from any amount
due Vendor under this Agreement or any other agreement between the County and Vendor. The County
shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s)
purchased or the insurance company or companies used. The decision of the County to purchase such
insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract
Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance
not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to
provide the County with such renewal certificate(s) shall be considered justification for the County to
terminate any and all contracts.
16. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States. The Employment Eligibility
Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership
with the Social Security Administration (SSA), provides an Internet -based means of verifying
employment eligibility of workers in the United States; it is not a substitute for any other employment
eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid
(ITB) and Request for Proposals (RFP) including professional services and construction services.
Exceptions to the program:
Commodity based procurement where no services are provided.
Where the requirement for the affidavit is waived by the Board of County Commissioners
Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their
enrollment, at the time of the submission of the vendor’s/bidder’s proposal. Acceptable evidence
consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully
executed E-Verify Memorandum of Understanding for the company. Vendors are also required to
provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with
the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder does not
comply with providing both the acceptable E-Verify evidence and the executed affidavit the
bidder’s proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases
not covered under the “Exceptions to the program” clause above. For additional information regarding
the Employment Eligibility Verification System (E-Verify) program visit the following website:
http://www.dhs.gov/E-Verify. It shall be the vendor’s responsibility to familiarize themselves with all rules
and regulations governing this program.
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Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully
responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
17. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current published
County Manager Agency (CMA) policies. Current policies that apply are CMAs 5402, 5403 and 5405.
These policies will be available upon request from the Information Technology Department. All vendors
will be required to adhere to IT policies for access to the County network. Vendors are required to notify
the County in writing twenty-four (24) hours in advance as to when access to the network is planned.
Included in this request must be a detailed work plan with actions that will be taken at the time of access.
The County IT Department has developed a Technical Architecture Requirements Document that is
required to be filled out and submitted with your bid response. This document can be found on the Collier
County Purchasing Department website: www.colliergov.net/purchasing. On the left hand side of the
menu, click on CC Technical Requirements. If this document is not submitted with your bid response,
your bid response may be deemed non-responsive.
18. Background Checks
If required, Contractor shall be responsible for the costs of providing background checks by the Collier
County Facilities Management Department, and drug testing for all employees that shall provide services
to the County under this Agreement. This may include, but not be limited to, checking federal, state and
local law enforcement records, including a state and FBI fingerprint check, credit reports, education,
residence and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least four (4) years.
19. Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right -of-Way, the Vendor shall provide and
erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform Traffic
Control Devices (MUTCD), where applicable on local roadways and as prescribed in the Florida
Department of Transportation’s Design Standards (DS) on state roadways. These projects shall also
comply with Collier County’s Maintenance of Traffic Policy, #5807, incorporated herein by reference.
Copies are available through the Risk Management and/or Purchasing Departments and are available
on-line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway &
Traffic Design Standards Indexes, or other related documents, so to become familiar with their
requirements. Strict adherence to the requirements of the Maintenance of Traffic (“MOT”) policy will be
enforced under this Contract. All costs associated with the Maintenance of Traffic shall be included on
the line item on the bid page. If MOT is required, MOT is to be provided within ten (10) days of receipt of
Notice of Award.
20. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the cleaning of
the affected areas. Vendor shall keep the premises free of debris and unusable materials resulting from
their work and as work progresses; or upon the request of the County’s representative, shal l remove and
dispose such debris and materials from the property. The Vendor shall leave all affected areas as they
were prior to beginning work.
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21. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with material
suppliers directly to the County. Any such goods and/or materials purchased by the County pursuant to
such an assignment of a material supply agreement shall be referred to as “County Furnished Materials”
and the responsibilities of both the County and the Vendor relating to said materials shall be governed by
the terms and conditions of this solicitation. Additionally, the County at its sole option may choose to
purchase some or all of the goods and/or materials from other suppliers. In either instance the County
may require the following information from the Vendor:
Required quantities of material.
Specifications relating to goods and/or materials required for job including brand and/or model
number or type if applicable
Pricing and availability of goods and/or materials provided under Vendor’s agreements with
material suppliers
22. Grant Compliance
The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the
State of Florida, or any other public or private foundations shall be subject to the compliance and
reporting requirements of the granting agency.
23. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform the
required service. If required by the County, the Vendor shall supply a list of equipment and an hourly rate
for each. Hourly rates will commence once equipment arrives at the service site, unless otherwise
agreed in writing by the Project Manager.
In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of additional
equipment expense shall be at cost and will commence once equipment arrives at the service site,
unless otherwise agreed in writing by the Project Manager. The County reserves the right to request and
obtain documentation of the Vendor’s cost for time and material projects, and to withhold payments until
documentation is provided.
All County-purchased equipment must be new and of current manufacture in production at the time of
bid opening, and carry industry standard warranties. At the time of delivery, at least two (2) complete
shop repair manuals and parts lists must be furnished with each type of equipment. Vendor must service
all equipment prior to delivery and/or acceptance by the County.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from furnishing a
complete unit.
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Attachment 1: Vendor’s Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Vendors did
not wish to respond to this ITB.
If your firm is not responding to this ITB, please indicate the reason(s) by checking any appropriate item(s)
listed below and return this form via email or fax to the Procurement Strategist listed on the first page or mail
to: Collier County Purchasing Department, 3301 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 16-6557R Automated Weather Observing System (AWOS)
Services requested not available through our company.
Our firm could not meet specifications/scope of work.
Specifications/scope of work not clearly understood (too vague, rigid, etc.)
Project is too small.
Insufficient time allowed for preparation of response.
Incorrect address used. Please correct mailing address:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Other reason(s):
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Firm’s Complete Legal Name
__________________________________________________
Address
__________________________________________________
City, State, Zip
__________________________________________________
Telephone Number
__________________________________________________
FAX Number
__________________________________________________
Signature / Title
__________________________________________________
Type Name of Signature __________________________________ Date: ______
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Attachment 2: Vendor’s Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces
indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. All granting agency requirements have been met including submittal of required forms.
6. Any required drawings, grant forms, descriptive literature, etc. have been included.
7. Any delivery information required is included.
8. If required, the amount of bid bond has been checked, and the bid bond or cashier’s check has been
included.
9. Addendum have been signed and included, if applicable.
10. Copy of Internet certification that the Vendor is not on the Federal Excluded Parties List System at:
www.sam.gov.
11. Immigration Affidavit and a copy of the company’s E-Verify profile page or memorandum of
understanding.
12. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB.
13. The mailing envelope must be addressed to:
Procurement Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
Solicitation: 16-6557R Automated Weather Observing System (AWOS)
Opening Date:
14. The bid will be mailed or delivered in time to be received no later than the specified opening date and
time. (Otherwise bid cannot be considered.)
15. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt).
If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net/bid. The system will date and time stamp when the addendum files were
downloaded.
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF
THE COURIER PACKET.
Company Name
Signature & Title
Date
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Attachment 3: Vendor Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: 16-6557R Automated Weather Observing System (AWOS)
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the
Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the
scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid
or the Contract to be entered into as principals are named herein; that this Bid is made without connection
with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith,
without collusion or fraud.
The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in
accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to provide the
following.
* * * SEE FOLLOWING PAGES * * *
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15)
days payment be offered.
Prompt Payment Terms: _____% _____ Days; Net Days
Bid Response Form may be submitted either electronically on www.colliergov.net/bid or hard
copy sent to the Procurement Services Division.
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Procurement Director for approval within
fifteen (15) days after being notified of an award.
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of
______________, 2016 in the County of _______________, in the State of ______.
Firm’s Complete Legal Name
__________________________________________________
Firm’s Dun and Bradstreet
Number (DUNS)
(Found at www.dnb.com)
__________________________________________________
CCR # or CAGE Code
(Found at www.ccr.gov)
__________________________________________________
Florida Certificate of Authority
Document Number
(http://www.sunbiz.org)
Federal Tax Identification
Number
__________________________________________________
Address
__________________________________________________
City, State, Zip
__________________________________________________
Telephone Number
__________________________________________________
FAX Number
__________________________________________________
Check one of the following: Sole Proprietorship
Corp or P.A. State of _________________
Limited Partnership
General Partnership
Signature / Title
__________________________________________________
Type Name of Signature
__________________________________________________
Date
__________________________________________________
****************************************************************************************************
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm’s Complete Legal Name
_______________________________________________________
Address
_______________________________________________________
City, State, Zip
_______________________________________________________
Contact Name
_______________________________________________________
Telephone Number
_______________________________________________________
FAX Number _______________________________________________________
Email Address
_______________________________________________________
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Attachment 4: Immigration Law Affidavit Certification
Solicitation # and Title : 16-6557R Automated Weather Observing System (AWOS)
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to
enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company
Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor /
Bidder’s proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)
of the Immigration and Nationality Act (“INA”).
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of
the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to t he 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with
E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E -Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor’s / Bidder’s proposal.
Company Name ____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ____day of ____________, 20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of this Affidavit guarantee, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Attachment 5: Vendor Substitute W – 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notif y you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name ___________________________________________________________________________________
(as shown on income tax return)
Business Name ___________________________________________________________________________________
(if different from taxpayer name)
Address ____________________________________ City _______________________________________________
State ______________________________________ Zip ________________________________________________
Telephone __________________ FAX ______________________ Email __________________________________
Order Information
Address ___________________________________
Remit / Payment Information
Address ____________________________________________
City __________
State ________ Zip ___________
City _____________
State _________ Zip ______________
FAX ______________________________________
Email _____________________________________
FAX ______________________________________________
Email _____________________________________________
2. Company Status (check only one)
Individual / Sole Proprietor Corporation Partnership
Tax Exempt (Federal income tax-exempt entity
under Internal Revenue Service guidelines IRC
501 (c) 3)
Limited Liability Company
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN) _______________________________________________________________
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature ____________________________________________________
Date _____________________________
Title _______________________________________________________
Phone Number _____________________
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Attachment 6: Insurance and Bonding Requirements
Insurance / Bond Type Required Limits
1. Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutor y Limits and Requirements
2. Employer’s Liability
$100,000 single limit per occurrence
3. Commercial General
Liability (Occurrence Form)
patterned after the current
ISO form
Bodily Injury and Property Damage
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/ shall
indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to,
reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the Contractor/
Vendor or anyone employed or utilized by the Contractor/Vendor in the
performance of this Agreement.
4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury & Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. Other insurance as
noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $__________ Per claim and in
the aggregate
$1,000,000 per claim and in the aggregate
$2,000,000 per claim and in the aggregate
Project Professional Liability $__________ Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
Employee Dishonesty / Crime $__________ Per Occurrence
Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
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6. Bid bond
Shall be submitted with proposal response in the form of certified funds,
cashiers’ check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. Performance and
Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the
executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as “A-“ or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders’ surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required
to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance
provisions.
9. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liability where required.
10. The Certificate Holder shall be named as Collier County Board of County Com missioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of
Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For
any and all work performed on behalf of Collier County.
11. Thirty (30) Days Cancellation Notice required.
JW 11/18/15
Vendor’s Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insur ability may be
required within five (5) days of the award of this solicitation.
Name of Firm
_______________________________________ Date ____________________________
Vendor Signature
_________________________________________________________________________
Print Name
_________________________________________________________________________
Insurance Agency
_________________________________________________________________________
Agent Name
_______________________________________ Telephone Number _________________
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Exhibit A - SPECIFICATIONS
Automated Weather Observing System (AWOS)
1. GENERAL SCOPE OF WORK:
The purpose of this solicitation is to establish a contract with one qualified firm to provide a turnkey
installation of new Federal Aviation Administration (FAA) approved and certified Automated Weather
Observing System (AWOS) type-III with precipitation (P), thunderstorm (T), and National Airspace
Data Interchange Network (NADIN) options in accordance with the specifications herein which
includes all necessary licensing, materials, labor, equipment and maintenance. The Contractor will
contract directly with Collier County Airport Authority (hereinafter, the “Department”) for replacement
AWOS III with the P/T and NADIN) for the Immokalee Regional Airport (IMM).
The Contractor will be responsible for coordinating and communicating with the Department, the
Federal Aviation Administration (FAA), the Federal Communications Commission (FCC) and the
National Weather Service (NWS). In addition, the Contractor will be responsible for the completion
and approval of all FAA and FCC required actions prior to AWOS installation and commissioning to
include but not limited to obtaining FAA approval of the installation site and confirm/receive the
appropriate broadcast transmitter license from FCC.
All references made to Federal Aviation Administration regulations, circulars, orders and forms are
available at the FAA Web site. (www.faa.gov)
2. REQUIREMENTS
Configuration: The Contractor is responsible for accomplishing all pre-installation work leading to
approval and licensing of the AWOS site which includes but not limited to:
Pre-Installation:
a. The AWOS site must be based on the criteria defined in latest FAA Order 6560.20
“Siting for Automated Weather Observing Systems”
(http://www.faa.gov/documentLibrary/media/directives/ND/ND6560-20b.PDF )
b. Coordination with the National Weather Service (NWS) for site deviations to the
latest edition of FAA Order 6560.20 “Siting for Automated Weather Observing
Systems”. Any exceptions to the siting order should be justified as being the best
practical solution to meet the intent of the siting criteria.
c. If needed, a Site survey for location coordinates and elevation of barometric
pressure sensor.
d. Completion and processing of all FAA documentation to ensure/obtain FAA site
approval including completion and submission of FAA Form 7460 Notice of
Proposed Construction or Alteration, gathering airport data, and obtaining copies
of the Airport Layout Plan.
e. Filing of the FCC application for appropriate “Very High Frequency” (VHF)
broadcast transmitter license (if required for system replacement).
f. Maintain coordination with FAA, FCC and other appropriate agencies to insure
timely site and radio license approval (if needed for system replacement).
g. Coordination (including NWS coordination, if required) until receipt of FAA site
approval and filing of FCC applications for VHF broadcast transmitter license (if
needed for system replacement).
h. Maintain communication with the Department regarding process and approvals
i. Provide documentation of FAA, FCC, and NWS approvals to Department upon
receipt.
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Site Preparation:
a. Replacement system will utilize existing site infrastructure to include concrete
foundations, wiring, and conduit. Any additional site-work (which may include
installation of wind tower or additional electrical work) will be conducted by a third-
party licensed contractor according to specifications provided by the awarded
vendor.
Replacement AWOS System: Replacement AWOS cost for removal and disposal of
existing AWOS equipment is considered incidental to this contract. All applicable
mandatory requirements as listed within these specifications, and in the latest edition of
FAA AC 150/5220-16 Automated Weather Observing Systems for Non-Federal
Applications, will apply to replacement of individual AWOS system components.
Installation:
Prior to beginning installation work, the Contractor will have a pre-construction meeting with the
Department and associated parties. The Contractor must provide all labor, equipment and
material required to remove existing system, install and make operational the new AWOS-III
system with radio voice output transmitter and telephone dial-up access to voice output. The
Department desires installation completion within 120 calendar days after approval from FAA.
In addition, installation will include but is not limited to:
Wind Sensor: Any decision made to locate the wind sensor to a remote site from the AWOS,
must have prior written approval by the Department. The Contractor will assume responsibility
for obtaining FAA approval of the action at no additional cost to the Department. It is the
responsibility of the Contractor to resolve all interference to any Airport related equipment,
including but not limited to telephones, security systems, UNICOM transceivers, and Airport
lighting that was caused by the installation of any equipment associated with this project, at
no additional cost to the Department. Resolution of the interference must not degrade the
performance of any existing airport equipment.
Barometric Pressure Sensor: The barometric pressure sensor unit will be tagged or marked
with the surveyed elevation to the nearest foot.
Wiring and Control Cables: All wire and control cables must meet the requirements of the
national electric code, state and local codes, and AWOS equipment manufacturer’s
recommendations. All cables are to be individually shielded and must be installed in unit duct
and conduit in and around the AWOS-III site. If a remote wind sensor is installed, all buried
cable must be located with appropriate above ground cable markers and any cable under
pavement or similar inaccessible areas must be installed in conduit or duct.
Radio Transmitter Equipment: All AWOS and radio transmitter equipment must be protected
against damage or operational upset due to lighting-induced surges on all sensor input lines,
sensor supply lines and incoming power and data communication lines. Lightning protection
systems must be designed and installed in compliance with manufacturers’
recommendations.
Contractor Working Area: All disturbed vegetation within the Contractors working area must
be restored to minimize potential erosion.
VHF/UHF Transmitter and Receiver Units: The VHF transmitter and receiver units must be
included in the basic AWOS-III bid price and the transmitter must be located per manufacture
recommendation/requirements and the receiver unit located as specified by the Department.
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3. EQUIPMENT
The Contractor will provide and install the basic AWOS Type III with the option of adding precipitation
identification sensor (Type P), and/or thunderstorm/lighting reporting capability (Type T), and/or
connection to the National Airspace Data Interchange Network (NADIN) for selected locations. All
equipment provided must be new and meet the specifications in the latest edition of FAA AC
150/5220-16 Automated Weather Observing Systems for Non-Federal Applications. The Contractor
will provide all labor, equipment and material required to install and make operational the AWOS-III
system and its components to include but not limited to the following:
AWOS System: The AWOS type-III with must be FAA approved and in compliance with the latest
edition of FAA AC 150/5220-16. The Contractor will provide with the bid response, a copy of FAA
certification that their AWOS-III system has been evaluated and meets all the technical and
operational requirements of the FAA for use in the National Airspace System. Failure of the
Contractor to provide proof of FAA certification with their bid response must be grounds for
Contractor disqualification.
Test equipment must be included as a part of the bid for the basic AWOS-III system. The test
equipment must include the following items:
1. Mercurial Barometer or Portable Transfer Standard
2. Sling Psychrometer or Electronic Temperature Calibrator
3. Visibility Sensor Calibrator
Each system must be capable of receiving interface to equipment for transfer of weather data to
the Weather Message Switching Center Replacement (WMSCR) through the National Airspace
Data Interchange Network (NADIN).
o Weather data to be transmitted via a Very High Frequency (VHF) transmitter licensed by
the FCC to operate on an assigned frequency and installed and located per manufacture
recommendation and requirements. Location of the VHF will be specified by the
Department. Contractor will provide to the Department copy of license upon request.
o A data link to be provided between the AWOS site and the Fixed Base Operator (FBO)/
Terminal building via an Ultra High Frequency (UHF) radio licensed by the FCC is
required.
Telephone call-in access for weather, recording notice to airmen (NOTAM) and stored data.
Wind tower that include an LED obstruction light approved by the Department.
Each AWOS type-III selected site must have the OPTION of adding the following:
Precipitation Option (P): If the Department elects to include the precipitation option with the
AWOS-III system, then the price quoted in this proposal will be a one time, all-inclusive price
for this option. If the Contractor is unable to provide a precipitation detection sensor and must
rely on a precipitation detection network, then any monthly or annual network access fee will
be the responsibility of the Contractor. All precipitation data collected and reported by this
option must comply with the provisions of the latest edition of FAA AC 150/5220-16.
Thunderstorm Option (T): If the Department elects to include the thunderstorm option with the
AWOS-III system, then the price quoted in this proposal will be a one time, all-inclusive price
for this option. If the Contractor is unable to provide a thunderstorm detection sensor and
must rely on a thunderstorm detection network, then any monthly or annual network access
fee will be the responsibility of the Contractor. All thunderstorm data collected and reported by
this option must comply with the provisions of the latest edition of FAA AC 150/5220-16.
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NADIN Option: If the Department elects to include the NADIN option with the AWOS-III
system, then the price quoted by the Contractor in cost worksheet will be a one time, all
inclusive price for this option. NADIN equipment must be installed by the Contractor and must
include a demonstration by the Contractor to the Department that shows the data transfer is
submitted in an acceptable format to the Network Control Center.
Spare Parts Option:
As required by FAA, each AWOS-III location must maintain a stock of spare parts sufficient to
make possible the prompt replacement of components that fail. The Contractor must provide
the manufacturers recommended spare parts kit and the price for which must be included in
the Contractor’s bid for the AWOS III system. In addition to the manufacturers recommended
spare parts kit, the Department will have the option of purchasing a more complete Optional
Spare Parts Package applicable to the Contractor’s system as defined below. The following
FAA manufacturer approved items must be contained in the Optional Spare Parts Package
for the system indicated:
4. COMMISSIONING
All Non-Federal AWOS systems must be commissioned per the latest edition of FAA order 6700.20.
The Contractor must perform calibration and prepare all documents and documentation for site
commissioning as required by FAA and participate in the FAA site commissioning and, flight check, if
required. The Contractor will maintain contact and coordination with the FAA to insure timely
commissioning of the AWOS system.
5. PERFORMANCE
After the AWOS system has been commissioned by FAA, all products at the site must concurrently
perform at an average efficiency level of 95% or more, calculated over thirty (30) consecutive days.
The acceptance period shall continue on a day-to-day basis until the site meets the performance
standards for thirty (30) consecutive days. Payment to the Contractor will be withheld until
compliance with the thirty (30) day performance standard. It is the responsibility of the Contractor to
ensure the AWOS has been properly installed by performing extensive tests to ensure it is operating
properly.
6. WARRANTY AND MAINTENANCE
Initial One-Year Warranty: The Contractor must provide a minimum one-year warranty to cover the
AWOS system, equipment (including NADIN and WMSCR data link), labor and one-year
maintenance following the date of FAA commissioning of the site. The Contractor must provide a fee
for annual maintenance of the AWOS after the expiration of the warranty.
Vaisala System
All Weather Inc. System
1. Suppression Board
2. Aspirator Fan
3. Wind Sensor Bearing Gasket Kit
4. Temperature / Humidity Probe
5. iSi Serial
6. iSi AD
7. iBi
8. Modem Board
9. Processor Board
10. Voice Board
11. Ceilometer Blower Heater
1. AWOS CDP Peripheral Interface
2. PCB Assy. A/C Power Interface
3. Power Supply AWOS DCP 15V
4. Fan 12 Volts DC
5. AWOS PC Sound Card
6. PCB AWOS Data Collection
7. AWOS PC Voice Modem
8. Temperature Humidity Probe
9. Wind Sensor Bearing Kit
10. Ceilometer Blower Heater
11. Ceilometer Processor Board
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Maintenance: Maintenance of the AWOS is to be performed per FAA Advisory Circular 150/5220-16
current edition, Sections 2.9 and 2.10, and shall include:
Providing qualified personnel
Adequate test equipment
Ongoing system validation/certification in accordance with manufacturer’s guidelines
FAA approved plan for annual system revalidation
Coordination with an FAA Service Area non-federal inspector.
Necessary repair parts shall be installed by the Contractor and acquired from the Contractor or
the manufacturer of the equipment. The Contractor will remotely monitor each AWOS location.
Such monitoring shall include, but is not limited to; system outages, assurance of complete
weather data and key system parameters in accordance with the manufacturer’s
recommendations. The Contractor must provide a monthly report notating the AWOS reading
and its functionality by the 5th of every month.
The Contractor agrees to immediately notify the Airport Project Manager, in writing, of any
system not operating within the manufacturer’s specifications. The Contractor must dispatch a
maintenance technician to any AWOS site not operating within the manufacturer’s
specifications within 48 hours of notification. The Contractor must notify the Department of any
repairs requiring an excess of 72 hours to accomplish. AWOS maintenance technicians must
meet the requirements of Order 6700.20A (Non-Federal Navigational Aids and Air Traffic
Control Facilities.) The maintenance technician shall have all test equipment required by the
manufacturer for maintenance and calibration of the facility. Test equipment will not be provided
by the Department.
The Contractor shall provide the Department with designated points of contact to enable the
Department to contact maintenance personnel of outages.
Annual Maintenance: Contractor must provide a bid for the performance of maintenance services
performed after the initial one-year period. The cost of these services will be the responsibility of
the Department.
Replacement Parts: The Contractor warrants that the availability of replacement parts for the
system for a minimum of five (5) years following commissioning. Should replacement parts
become unavailable and the system become unsupportable during the five (5) year period, the
Contractor will be obligated to replace, at no charge to the Department, the complete system with
one that can be supported for the remainder of the five (5) year period.
Software: The Contractor will be responsible for updating all software and complying with all
license agreements for such software. Any software enhancements that are made to comply with
FAA requirements must be implemented in the system at no additional cost to the Department.
The Contractor shall be responsible for updating all software and complying with all license
agreements for such software. Any software enhancements that are made to comply with FAA
and or NWS requirements during the life of the systems shall be implemented in the system at no
additional cost to the Department.
The NADIN OPTION must include a full one (1) year warranty of all parts and services including
data transfer service for one year. NADIN Maintenance must be performed in accordance with
the requirements contained in the latest edition of FAA Order 6180.6. and will warranty the
system for one (1) year and maintain all equipment for one (1) year effective from the date of
commissioning.
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Exhibit B: Granting Agency Provisions
Exhibit B
Supplemental General Grant Terms and Conditions CSFA 55.004
The supplemental conditions contained in this section are intended to cooperate with, to supplement, and to modify the
general conditions and other specifications. In cases of disagreement with any other section of this contract, the
Supplemental Conditions shall govern.
Flow Down of Terms and Conditions from the Grant Agreement
Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a cop y of the signed
subcontract must be forwarded to the Department for review and approval. The vendor agrees to include in the
subcontract that (1) the subcontractors is bound by the terms of this Agreement, (ii) the subcontractor is bound by
all applicable state and federal laws an d regulations, and (iii) the subcontractor shall hold the Department and
Recipient harmless against all claims of whatever nature arising out of the subcontractor’s performance of work
under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly
report the subcontractor’s progress in performing its work under this agreement. For each subcontract, the
Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as
defined in Section 288.703, Fla. Stat.
Exhibit B
Supplemental General Grant Terms and Conditions CSFA 55.004
1. Conflict of Interest –This Contract/Work Order is subject to chapter 112, F.S. The vendor shall disclose the
name of any officer, director, employee, or other agent who is also an employee of the State. Grantee shall also
disclose the name of any State employee who owns, directly or indirectly, more than a five percent (5%) interest in the
Contractor’s company or its affiliates.
2. Convicted Vendors/Public Entity Crime – Vendor shall disclose if they are on the convicted vendor list. A
person or affiliate placed on the convicted vendor list following a conviction for a public entity crime is prohibited
from doing any of the activities as defined by the Florida Department of Management Services for a period of thirty-
six (36) months from the date of being placed on the convicted vendor list.
3. Discriminatory Vendors – Contractor shall disclose if they appear on the discriminatory vendor list. An
entity or affiliate placed on the discriminatory vendor list pursuant to section 287.134, F.S. may not: 1) Submit a bid on
an agreement to provide any goods or services to a public entity; 2) Submit a bid on an agreement with a public ent ity
for the construction or repair of a public building or public work; 3)Submit bids on leases of real property to a public
entity; or 4) Be awarded or perform work as a consultant under an agreement with any public entity; or transact
business with any public entity.
4. Lobbying - No funds received pursuant to this Agreement may be expended for lobbying the State
Commission, Legislature, the judicial branch, or a state/local agency.
5. Employment Eligibility Verification - Executive Order 11-116, signed May 27, 2011, by the Governor of
Florida, requires contracts to utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the vendor during the Contract/Work Order term and include in
all subcontracts under this Contract/Work Order, the requirement that subcontractors performing work or providing
services pursuant to this Agreement utilize the E-Verify system to verify the employment eligibility of all new
employees hired by the subcontractor during the term of the subcontract.
6. Equal Employment Opportunity - In connection with carrying out any project, the consultant, contractor,
sub recipient, or subcontractor shall not discriminate against any employee or applicant for employment because of
race, age, creed, color, sex, or national origin. The consultant or contractor shall take affirmative action to ensure that
applicants are employed and employees are treated during employment without regard to their race, age, creed, color,
sex, or national origin. The consultant or contractor shall carry out applicable requirements of 49 CFR Part 26 in the
award and administration of DOT-assisted contracts. Failure by the consultant or contractor to carry out these
requirements is a material breach of this contract, which may result in the termination of this contract or such other
remedy as the County deems appropriate.
7. American with Disability Act of 1990 (ADA) - The contractor/consultant will comply with all the
requirements imposed by the ADA (42 U.S.C. 12102, et. seq.) the regulations of the federal government issued
thereunder and the assurance by the contractor pursuant thereto.
8. Title VI Civil Rights Act of 1964 - The contractor/consultant will comply with all the requirements imposed
by Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d, et. seq.), the regulations of the federal government
issued thereunder and the assurance by the contractor pursuant thereto.
9. Title VIII Civil Rights Act of 1968 - The contractor/consultant will comply with all the requirements
imposed by Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601, et. seq.), whi ch among other things, prohibits
discrimination in employment on the basis of race, color, national origin, creed, sex, and age.
Exhibit B
Supplemental General Grant Terms and Conditions CSFA 55.004
10. E-Verify- Vendors/Contractors: 1) shall utilize the U.S. Department of Homeland Security’s E -Verify system
to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the
contract; and 2) shall expressly require and subcontractors performing work or providing services pursuant to the state
contract to likewise utilize the U.S. Department of Homeland Securit y’s E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
11. No Government Obligation to Third Parties – The Purchaser and Vendor acknowledge and agree that,
notwithstanding any concurrence by DEO in or approval of the solicitation or award of the underlying contract, is not a
party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Vendor, or any other
party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract.
12. Record Retention - The contractor shall maintain and retain sufficient records demonstrating its compliance
with the terms of the Agreement for a period of at least five (5) years after final payment is made and shall allow the
County, State, or its designee’s access to such records upon request.
13. Indemnity Provision-- Indemnification shall be included in all contracts with contractors/subcontractors,
consultants/sub-consultants who perform work in connection with this contract.
“The Contractor shall indemnify, defend, save, and hold harmless the Florida Department of
Transportation and all of its officers, agents or employees from all suits, actions, claims, demands, liability of
any nature whatsoever arising out of, because of, or due to any negligent act or occurrence of omission or
commission of the Contractor, its officers, agents, or employees.”
14. Disadvantaged Businesses Enterprise - Contract Assurance (§ 26.13) - The contractor or subcontractor
shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The
contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted
contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may
result in the termination of this contract or such other remedy, as the recipient deems appropriate.
It is the policy of the Collier County Airport Authority to practice nondiscrimination based on race, color, sex, or
national origin in the award or performance of this contract. All firms qualifying under this solicitation are encouraged
to submit bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid
specification. These requirements apply to all bidders/offerors, including those who qualify as a Disadvantaged
Business Enterprise (DBE) vendor.
The Collier County Airport Authority has a race-neutral (non-mandatory) DBE goal of 5.9% for the
Immokalee Airport which is purchasing one (1) Jet A 3000 Gallon Refueler and 5.6% for Marco Island Airport
which is purchasing (1) Jet A 3000 Gallon Refueler and 1 (1) 1000 Gallon AvGas Refueler.
The bidder/offeror shall make good faith efforts to meet the contract goal for DBE participation in the performance of
this contract, as defined in Appendix A, 49 CFR Part 26.
The contractor can locate possible disadvantaged businesses at one of the following organizations:
Airport Minority Advisory Council
P.O. Box 310866
Atlanta, GA 30331
Exhibit B
Supplemental General Grant Terms and Conditions CSFA 55.004
Minority Business Advocacy and Assistance Office
2737 Centerview Drive
Knight Building, Suite 201
Tallahassee, Florida 32399-0950
(904) 487-0915
Florida Department of Transportation, District I
Minority Programs Office
801 North Broadway
Bartow, Florida 33831
(941) 533-8161
The bidder/offeror will be required to submit the following information:
(1) Proposer’s/Bidder’s List
(2) DBE Participation Statement
Contract Assurance (§26.13) - The contractor or subcontractor shall not discriminate on the basis of race, color,
national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49
CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry out these
requirements is a material breach of this contract, which may result in the termination of this contract or such other
remedy, as the recipient deems appropriate.
Prompt Payment (§26.29) - The prime contractor agrees to pay each subcontractor under this prime contract for
satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime contractor
receives from the COUNTY. The prime contractor agrees further to return retainage payments to each subcontractor
within 30 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from
the above referenced time frame may occur only for good cause following written approval of the COUNTY. This
clause applies to both DBE and non-DBE subcontractors.
Exhibit B
Supplemental General Grant Terms and Conditions CSFA 55.004
CERTIFICATIONS AND FORMS
THE FOLLOWING DOCUMENTS NEED TO BE RETURNED WITH SOLICIATION DOCUMENTS BY
DEADLINE TO BE CONSIDERED RESPONSIVE
1. Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered
Transactions
2. Conflict of Interest
3.Bid Opportunity List
4.Lobbying Certificate
5.Immigration Law Affidavit (see Attachment 4)
6.
7.
General Grant Clauses
Disadvatanged Business Enterpirse (DBE) Utilization
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Exhibit C: Granting Agency Forms
03/04/2013- (2)
1
COLLIER COUNTY
Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Primary Covered Transactions
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
__________________________ ________________________________________
Name Project Name
__________________________ ________________________________________
Title Project Number
__________________________ ________________________________________
Firm Tax ID Number
________________________________________
DUNS Number
_________________________________________________________________________
Street Address, City, State, Zip
__________________________________
Signature
COLLIER COUNTY
Vendor Submittal – Conflict of Interest Certification
_______________________
Collier County Solicitation No.
I, ________________________________________, hereby certify that to the best of my
knowledge, neither I nor my spouse, dependent child, general partner, or any organization for
which I am serving as an officer, director, trustee, general partner or employee, or any person or
organization with whom I am negotiating or have an arrangement concerning prospective
employment has a financial interest in this matter.
I further certify to the best of my knowledge that this matter will not affect the financial interests
of any member of my household. Also, to the best of my knowledge, no member of my
household; no relative with whom I have a close relationship; no one with whom my spouse,
parent or dependent child has or seeks employment; and no organization with which I am
seeking a business relationship nor which I now serve actively or have served within the last
year are parties or represent a party to the matter.
I also acknowledge my responsibility to disclose the acquisition of any financial or personal
interest as described above that would be affected by the matter, and to disclose any interest I,
or anyone noted above, has in any person or organization that does become involved in, or is
affected at a later date by, the conduct of this matter.
Name Signature
Position Date
Privacy Act Statement
Title I of the Ethics in Government Act of 1978 (5 U.S.C. App.), Executive Order 12674 and 5 CFR Part 2634,
Subpart I require the reporting of this information. The primary use of the information on this form is for review by
officials of The Justice Department to determine compliance with applicable federal conflict of interest laws and
regulations. Additional disclosures of the information on this report may be made: (1) to a federal, state or local law
enforcement agency if the Justice Department becomes aware of a violation or potential violation of law or
regulations; (2) to a court or party in a court or federal administrative proceeding if the government is a party or in
order to comply with a judge-issued subpoena; (3) to a source when necessary to obtain information relevant to a
conflict of interest investigation or decision; (4) to the National Archives and Records Administration or the General
Services Administration in records management inspections; (5) to the Office of Management and Budget during
legislative coordination on private relief legislation; and (6) in response to a request for discovery or for the
appearance of a witness in a judicial or administrative proceeding, if the information is relevant to the subject matter.
This confidential certification will not be disclosed to any requesting person unless authorized by law. See also the
OGE/GOVT-2 executive branch-wide Privacy Act system of records.
Prime Contractor/Prime Consultant:
Address and Phone Number:
Procurement Number/Advertisement Number:
1. Federal Tax ID Number:6.DBE 8.Annual Gross Receipts
2. Firm Name:Non-DBE Less than $ 1 million
3. Phone Number:Between $ 1-5 million
4. Address Between $ 5-10 million
7.Subcontractor Between $ 10-15 million
Subconsultant More than $ 15 million
5. Year Firm Established:
1. Federal Tax ID Number:6.DBE 8.Annual Gross Receipts
2. Firm Name:Non-DBE Less than $ 1 million
3. Phone Number:Between $ 1-5 million
4. Address Between $ 5-10 million
7.Subcontractor Between $ 10-15 million
Subconsultant More than $ 15 million
5. Year Firm Established:
1. Federal Tax ID Number:6.DBE 8.Annual Gross Receipts
2. Firm Name:Non-DBE Less than $ 1 million
3. Phone Number:Between $ 1-5 million
4. Address Between $ 5-10 million
7.Subcontractor Between $ 10-15 million
Subconsultant More than $ 15 million
5. Year Firm Established:
1. Federal Tax ID Number:6.DBE 8.Annual Gross Receipts
2. Firm Name:Non-DBE Less than $ 1 million
3. Phone Number:Between $ 1-5 million
4. Address Between $ 5-10 million
7.Subcontractor Between $ 10-15 million
Subconsultant More than $ 15 million
5. Year Firm Established:
The list below is intended to be a listing of firms that are, or attempting to, participate on the project numbered above. The list must
include the firm bidding or quoting as prime, as well as subs and suppliers quoting for participation. Prime contractors and consultants must
provide information for Numbers 1, 2, 3, and 4; and, should provide any information they have for Numbers 5, 6, 7, and 8. This form must
be submitted with the bid package.
COLLIER COUNTY GRANT COMPLIANCE FORM
BID OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES
AND PROFESSIONAL CONSULTANT SERVICES
It is the policy of Collier County that disadvantaged businesses and minority vendors, as defined in the Code of Federal Regulations (CFR) or
Florida Statutes (FS), must have the opportunity to participate on contracts with federal and/or state grant assistance.
1. Federal Tax ID Number:6.DBE 8.Annual Gross Receipts
2. Firm Name:Non-DBE Less than $ 1 million
3. Phone Number:Between $ 1-5 million
4. Address Between $ 5-10 million
7.Subcontractor Between $ 10-15 million
Subconsultant More than $ 15 million
5. Year Firm Established:
1. Federal Tax ID Number:6.DBE 8.Annual Gross Receipts
2. Firm Name:Non-DBE Less than $ 1 million
3. Phone Number:Between $ 1-5 million
4. Address Between $ 5-10 million
7.Subcontractor Between $ 10-15 million
Subconsultant More than $ 15 million
5. Year Firm Established:
1. Federal Tax ID Number:6.DBE 8.Annual Gross Receipts
2. Firm Name:Non-DBE Less than $ 1 million
3. Phone Number:Between $ 1-5 million
4. Address Between $ 5-10 million
7.Subcontractor Between $ 10-15 million
Subconsultant More than $ 15 million
5. Year Firm Established:
1. Federal Tax ID Number:6.DBE 8.Annual Gross Receipts
2. Firm Name:Non-DBE Less than $ 1 million
3. Phone Number:Between $ 1-5 million
4. Address Between $ 5-10 million
7.Subcontractor Between $ 10-15 million
Subconsultant More than $ 15 million
5. Year Firm Established:
1. Federal Tax ID Number:6.DBE 8.Annual Gross Receipts
2. Firm Name:Non-DBE Less than $ 1 million
3. Phone Number:Between $ 1-5 million
4. Address Between $ 5-10 million
7.Subcontractor Between $ 10-15 million
Subconsultant More than $ 15 million
5. Year Firm Established:
BID OPPORTUNITY LIST FOR COMMODITIES AND CONTRACTUAL SERVICES
AND PROFESSIONAL CONSULTANT SERVICES
Continued
COLLIER COUNTY GRANT COMPLIANCE FORM
02/15 R3
COLLIER COUNTY
Certification Regarding Lobbying
The undersigned ___________________________________ (Vendor/ Contractor) certifies, to the best of
his or her knowledge and belief, that:
(1) No State appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a member of the
Legislature, an officer or employee of the judicial branch, or an employee of a State agency in connection
with the awarding of any State contract, the making of any State grant, the making of any State loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any State contract, grant, loan, or cooperative agreement.
(2) No grantee, nor its persons or affiliates, may employ any person or organization with funds received
pursuant to any State agreement for the purpose of lobbying the Legislature, the judicial branch, or a State
agency. The purpose of lobbying includes, but is not limited to, salaries, travel expenses and per diem, the
cost for advertising, including production costs; postage; entertainment; and telephone and telegraph; and
association dues. The provisions of this paragraph supplement the provisions of section 11.062, Florida
Statutes, which is incorporated by reference into this solicitation, purchase order or contract.
(3) The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
The Vendor/Contractor, _______________________________, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands
and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any.
______________________________Name of Authorized Official _________________________Title
______________________________Signature of Vendor/Contractor's Authorized Official
______________________________Date
02/15 R3
COLLIER COUNTY
Acknowledgement of Terms, Conditions, and Grant Clauses
Flow Down of Terms and Conditions from the Grant Agreement
Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a cop y of the
signed subcontract must be available to the Department for review and approval. The vendor agrees
to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the
subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor
shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the
subcontractor’s performance of work under this Agreement, to the extent allowed and required by law.
The recipient shall document in the quarterly report the subcontractor’s progress in performing its work
under this agreement. For each subcontract, the Recipient shall provide a written statement to the
Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat.
Certification
On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant
requirements identified in this solicitation document(s).
Vendor/Contractor Name ______________________________
Date __________________
Authorized Signature ___________________________________________________________
Address _____________________________________________________________________
Solicitation/Contract # ____________________________
COLLIER COUNTY
Certification Regarding Drug-Free Workplace Requirements
The grantee certifies that it will provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the grantee’s
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
(b) Establishing a drug-free awareness program to inform employees
about— (1) The dangers of drug abuse in the workplace;
(2) The grantee’s policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance programs, and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
(c) Making it a requirement that each employee to be engaged in the performance of the grant
be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will—
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a violation occurring in
the workplace no later than five days after each conviction;
(e) Notifying the agency within ten days after receiving notice under subparagraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving notice under subparagraph
(d)(2), with respect to any employee who is so convicted—
(1) Taking appropriate personnel action against such an employee, up to and
including termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e) and (f).
____________________________________ ___________________________
Certifying Official Name Title
____________________________________ ________________
Signature Date
COLLIER COUNTY AIRPORT AUTHORITY
Disadvantaged Business Enterprise (DBE) Utilization
FORM 1
The undersigned bidder/offerer has satisfied the requirements of the bid specification in the
following manner (please check the appropriate space):
The bidder is committed to a minimum of % DBE utilization on this contract.
The bidder (if unable to meet the applicable DBE goal of 5.6% for Marco Island
and/or 5.9% DBE goal for Immokalee) is committed to a minimum of % DBE
utilization on this contract and has submitted documentation demonstrating
good faith efforts.
Name of bidder’s firm:
State Registration No.
By
(Signature) Title
COLLIER COUNTY AIRPORT AUTHORITY
Disadvantaged Business Enterprise (DBE) Utilization
LETTER OF INTENT
FORM 2
(Submit this page for each DBE subcontractor.)
Name of bidder’s firm: _____
Address:
City: State: ____ Zip:
Name of DBE firm:
Address:
City: State: ____ Zip:
Telephone:
Description of work to be performed by DBE firm:
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
The bidder is committed to utilizing the above-named DBE firm for the work described above.
The estimated dollar value of this work is $ _.
Affirmation
The above-named DBE firm affirms that it will perf orm the portion of the contract for the
estimated dollar value as stated above.
By
(Signature) (Title)
If the bidder does not receive award of the prime contract, any and all representations in
this
Letter of Intent and Affirmation shall be null and void.
COLLIER COUNTY AIRPORT AUTHORITY
Disadvantaged Business Enterprise (DBE) Utilization (M/WBE)
GOOD FAITH EFFORTS
FORM 3
Prior to an award, all bidders/proposers will be required to document a "Good Faith Effort" to
secure disadvantaged, minority/women-owned and/or businesses as subcontractors/sub-
consultants/suppliers. In the case of some construction projects, this documentation may be
submitted after award of the contract, for those subcontract areas occurring later in the
construction process.
Fulfillment of the "good faith effort" can be accomplished by:
1. Attendance of pre-bid/pre-proposal conference, as scheduled by the County.
2. Efforts to follow-up initial solicitation of interest by contacting disadvantaged/minority/women-
owned firms to determine with certainty whether these firms are interested.
3. Efforts made to select portions of the work proposed to be performed by
disadvantaged/minority/women-owned firms in order to increase the likelihood of achieving
participation (including, where appropriate, breakdown of subcontracts into economically feasible
units to facilitate participation).
4. Documenting each disadvantaged/minority/woman-owned firm contacted the conclusion or
decision regarding inclusion and reasons for the conclusions.
5. Efforts to assist the disadvantaged/minority/women-owned firms contacted that needed
assistance in obtaining bonding, lines of credit or insurance.
6. Efforts that demonstrate that the contractor effectively used the services of available community
organizations, contractor's groups, local, state and federal agencies, small businesses,
disadvantaged/minority/women business assistance offices and other organizations that provide
assistance and placement of disadvantaged/minority/woman-owned businesses.
Company Name: _______________________________________________
Printed Name: _______________________________________________
Title: _______________________________________________
Signed: _______________________________________________
Date: _______________________________________________
COLLIER COUNTY AIRPORT AUTHORITY
Disadvantaged Business Enterprise (DBE) Utilization (M/WBE)
OPPORTUNITY LIST
FORM 4
Disadvantaged businesses and minority vendors, as defined in the Federal Code of Federal Regulations or Florida
State Statutes must have the opportunity to participate on contracts with federal and/or state grant assistance.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID # DBE (Disadvantaged) LESS THAN $1 MIILION
FIRM NAME MBE (Minority) BETWEEN $1 - $5 MIILION
PHONE WBE (Women) BETWEEN $5 - $10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10 - $15 MIILION
CITY, STATE, ZIP MORE THAN $15 MIILION
YEAR FIRM EST.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID # DBE (Disadvantaged) LESS THAN $1 MIILION
FIRM NAME MBE (Minority) BETWEEN $1 - $5 MIILION
PHONE WBE (Women) BETWEEN $5 - $10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10 - $15 MIILION
CITY, STATE, ZIP MORE THAN $15 MIILION
YEAR FIRM EST.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID # DBE (Disadvantaged) LESS THAN $1 MIILION
FIRM NAME MBE (Minority) BETWEEN $1 - $5 MIILION
PHONE WBE (Women) BETWEEN $5 - $10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10 - $15 MIILION
CITY, STATE, ZIP MORE THAN $15 MIILION
YEAR FIRM EST.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID # DBE (Disadvantaged) LESS THAN $1 MIILION
FIRM NAME MBE (Minority) BETWEEN $1 - $5 MIILION
PHONE WBE (Women) BETWEEN $5 - $10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10 - $15 MIILION
CITY, STATE, ZIP MORE THAN $15 MIILION
YEAR FIRM EST.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID # DBE (Disadvantaged) LESS THAN $1 MIILION
FIRM NAME MBE (Minority) BETWEEN $1 - $5 MIILION
PHONE WBE (Women) BETWEEN $5 - $10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10 - $15 MIILION
CITY, STATE, ZIP MORE THAN $15 MIILION
YEAR FIRM EST.
FIRM INFORMATION FIRM TYPE ANNUAL GROSS RECEIPTS
FEDERAL TAX ID # DBE (Disadvantaged) LESS THAN $1 MIILION
FIRM NAME MBE (Minority) BETWEEN $1 - $5 MIILION
PHONE WBE (Women) BETWEEN $5 - $10 MIILION
STREET ADDRESS NON-DBE BETWEEN $10 - $15 MIILION
CITY, STATE, ZIP MORE THAN $15 MIILION
YEAR FIRM EST.
Prime Contractor/Consultant
Address / Phone Number
Procurement Number