Backup Documents 06/14/2016 Item #16D 4 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 60 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routine lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
3. Colleen Greene County Attorney Office
0/111C'" Co'KO .1(a
4. BCC Office Board of County 141,F by �� 1"
Commissioners (C',?. -16
5. Minutes and Records Clerk of Court's Office (-/ /I /((
2)3F/6A-
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betancur Phone Number 239-252-4059
Contact/ Department
Agenda Date Item was 6/14/16 Agenda Item Number 16D4
Approved by the BCC
Type of Document Agreement '/ Number of Original 3
Attached Documents Attached
PO number or account
number if document is 0 1 Pk
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? Sfi{Rmy Q N,A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the NB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 06/14/16 and all changes made during NB
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16D 4
MEMORANDUM
Date: June 17, 2016
To: Natali Betancur, Operations Analyst
Park & Recreation Department
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Student School Year Transportation Agreement
Attached for your records are two originals of the document referenced above, (Item
#16D4) approved by the Board of County Commissioners on Tuesday, June 14, 2016.
An original has been kept by the Minutes and Records Department as part of the
Board's Official Records.
If you have any questions, please call me at 252-7240.
Thank you.
Attachment (2)
1604
STUDENT SCHOOL YEAR TRANSPORTATION AGREEMENT
THIS AGREEMENT made for the 2016/2017 School Year, by and between the District School Board of Collier
County, Florida ("the School Board") and Board of County Commissioners, Collier County, Florida ("the
County").
WHEREAS, Chapter 1006 of the Florida Statutes authorizes local School Boards to enter into Agreements
with nonprofit corporations and nonprofit civic associations and groups for the transportation of school age children
for activities sponsored by these Organizations,and
WHEREAS, the County is a nonprofit corporation, nonprofit civic association, or governing body of a
municipality, county, or state agency duly authorized to enter into this Agreement and bind the County thereto, and
WHEREAS,the School Board has the right to restrict dates,times and locations, and
WHEREAS, the School Board desires to assist the County in providing transportation to school age
children for activities sponsored by the County on the terms and conditions set forth herein, and
WHEREAS, this Agreement contemplates two (2) use options with concomitant reimbursement from the
County to the School Board.
IT IS THEREFORE AGREED: that the School Board shall provide buses, drivers and Exceptional
Student Education ("ESE") attendants to the County in accordance with the terms of this Agreement. For the
purposes of this Agreement, an "operated mile" is defined as every mile driven for each bus operated in support of
the County's program, whether with passengers or not, and to include necessary trips to and from a School Board
Transportation Department facility. Mileage will be recorded and billed by the School Board and will be paid as
billed by the County. The parties further agree as follows:
1. Option A—Bus and Driver
a. County shall reimburse the School Board for each vehicle with driver at the rate of$39.82
per hour and $2.73 per operated mile for each bus.
b. County will be billed a minimum of two hours plus mileage for each vehicle and driver.
2. Option B—Bus, Driver and ESE Attendant
a. County shall reimburse the School Board at the rate above plus an additional $32.40 per
hour for an attendant.
3. The rates described in paragraph la above are based on conditions current as of July 1, 2016. In
the event that these conditions change, for example, increased fuel or labor costs,the School Board
shall have the right to pass those increased costs on to the County in the form of an increase in the
rates shown in paragraph la above. 1
4. The County agrees that in the event of a cancellation, the School Board will be given at least 24
hours advance notice. In the event that notice of cancellation issued to the School Board is less
than 24 hours, a 2 hour charge per vehicle will be due and payable to the School Board.
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5. Payment for services rendered or due shall be billed by the School Board by the 10`h of each month
and paid by the County by the 3041 of each month. Payment shall be made in compliance with Ch.
218,Fla.Stat.the Local Government Prompt Payment Act.
6. By entering into this Agreement,you agree to indemnify and hold harmless the School Board from
liability resulting from any injury or accident during the process of transportation and its officers,
board members, agents and employees from and against any and all fines, suits, claims, demands,
penalties, liabilities, costs or expenses, losses, settlements, judgments and awards and actions of
whatever kind or nature, attorney's fees and costs are excluded (and costs and fees on appeal), and
damages (including, but not limited to, actual and consequential damages) arising from any
negligent, willful or wrongful misconduct, knowing misrepresentation or breach of the Agreement
by such party, its officers, board members, agents or employees. The foregoing aside, this
paragraph shall not be construed in any way to alter the State's waiver of sovereign immunity or
extend the parties liability beyond the limits established in Section 768.28 Florida Statutes.
7. The County agrees that at all times material to this Agreement, it shall provide liability insurance
coverage in the minimum amounts of$1,000,000 on any claim or judgments and $2,000,000 on all
claims and judgments arising from the same incident occurrence. The County shall present proof
of insurance coverage before approval of this Agreement by the Board.
8. The County agrees that there shall be no fee charged to passengers on the bus.
9. The use of vehicles by the County shall at all times be subject to the laws of the State of Florida,
the provisions of the Florida Administrative Code, and rules adopted by the School Board.
10. The Agreement shall commence on the day and year signed by the agencies, not before July 1,
2016 and remains in effect through June 30,2017.
11. County shall provide proof of its non-profit status prior to execution of this Agreement.
12. This Agreement represents the entire Agreement between the parties and may not be amended
except by written instrument signed by all parties hereto.
13. All the terms and provision of this Agreement shall be binding upon, inure to the benefit of, and be
enforceable by the parties and their legal representatives, successors and assigns.
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IN WITNESS WHEREOF,the parties have executed this Agreement on the day and year signed by the agencies.
The District School Board of Collier County,Florida
Date 6#7'/
David Ogilvie,Director of Transportation
bo' Date 4//c7•,40
Tom Conrecode, Executive Director of Support Services
Y\ \ Date V/2 ib
J� Fishbane, District General Counsel
Signed in the Presence of: Board of County Commissioners, Collier County,
Florida
Attested To By ( ) By:
Title: Donna Fiala Date 611-1-16
Chairman
By:
Title: Date
TTF rN;;
DWIGHT E 4' • ' Clqr A. . •s to form andi gality
000„.. 4. 0011A11/4 "
Attest as to Chait~maa's Assistant County A • ey
signature only., A..
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