Resolution 2016-124mow
RESOLUTION NO. 2016- 1 2 4
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY,
FLORIDA, AUTHORIZING ITS CHAIRMAN TO SIGN AND SUBMIT A SECTION 5310 GRANT
APPLICATION, INCLUDING ALL RELATED DOCUMENTS AND ASSURANCES, TO THE
FLORIDA DEPARTMENT OF TRANSPORTATION, REVISE AND EXECUTE ANY
REQUIRED DOCUMENTATION, AND TO ACCEPT, ON BEHALF OF THE COUNTY, ANY
SUCH GRANT AWARDED.
WHEREAS,49 U.S.C.§ 5310 authorizes the Secretary of Transportation to make grants and loans to local
government authorities such as Collier County to help provide mass transportation services to meet the special
needs of elderly individuals and individuals with disabilities;and
WHEREAS, each year, through an application process administered by the Florida Department of
Transportation, the Collier County Transportation Disadvantaged program has obtained funds that are used for
the purchase of vehicles and for the provision of transportation services to the elderly and disabled residents of
Collier County; and
WHEREAS, the Collier County Local Coordinating Board (LCB) has requested that the Collier County
Board of County Commissioners apply this year for Federal Transit Authority 49 U.S.C.§ 5310 funds in order to
purchase vehicles to transport the elderly and disabled residents of Collier County;and
WHEREAS,the Board of County Commissioners of Collier County,Florida,has authority to apply for and
accept grants from the Florida Department of Transportation as authorized by Chapter 341,Florida Statutes,and
by the Federal Transit Administration Act of 1964,as amended.
NOW THEREFORE,BE IT RESOLVED by the Board of County Commissioners, Collier County,
Florida,that:
1. The BOARD authorizes its Chairman to execute, submit and revise any and all
documents necessary to apply for the Federal Transit Administration Section 5310
Grant, including but not limited to executing any required certifications and
assurances such as the Certification and Assurance to FDOT document (a copy of
which documents are attached hereto), approving any budget amendments necessary
to receive and use these grant funds, and to accept the grant funds on behalf of the
County.
2. Any decision to terminate or otherwise not accept the Grant shall first require approval
by the Board of County Commissioners as an agenda item.
3. This Resolution shall be effective immediately upon signature by the Chairman.
This Resolution adopted after motion, second and majority vote favoring same,this 14th day of June, 2016.
ATTEST: ' . . C', BOA F COUNTY COMMISSIONERS
DWIGHT E.;$ROCI C14tf COLL COUNTY, LORIDA
c :
By: 0� ' 16 _ By:
` DONNA FIALA,CHAIR
Attest as to til Wurr+wi.0".''ep,k 1mis
signature onl1. t' 3''s''*`
Approved as to fo and 1 gality:
Scott R. Teach
Deputy County Attorney
0
OMB Number:4040-0004
Expiration Date:8/31/2016
Application for Federal Assistance SF-424
•1.Type of Submission: •2.Type of Application: 'If Revision,select appropriate letter(s):
Preapplication ®New
Z Application fl Continuation 'Other(Specify):
Changed/Corrected Application []Revision
3.Date Received: 4,Applicant Identifier
5a.Federal Entity Identifier: 5b.Federal Award Identifier
State Use Only:
6.Date Received by State: —1 7.State Application Identifier 1001
8.APPLICANT INFORMATION:
•a.Legal Name: Collier .County Board of County Commissioners
b.Employer/Taxpayer Identification Number(EIN/TIN): • 'c.Organizational DUNS:
59-6000559 0769977900000
d.Address:
Streetl: 3299 East Tamiami Trail 4103
Street2:
•City: Naples
County/Parish:
•State: FL: Florida
Province'
'Country: USA: UNITED STATES
Zip!Postal Code:
e.Organizational Unit
Department Name: Division Name:
Publicrransit&NBHD Enhancement Public Services
f.Name and contact information of person to be contacted on matters involving this application:
Prefix: Mrs. •First Name: yousi
Middle Name:
•Last Name: rardeso
Suffix:
Title: Cperaticns Analyst •
Organizational Affiliation:
Employee
*Telephone Number. 239-252-5886 Fax Number 239-252-6759
•Email' yocsi car.deso@colliergov.net
Application for Federal Assistance SF-424
9.Type of Applicant 1:Select Applicant Type:
Government
Type of Applicant 2:Select Applicant Type:
Type of Applicant 3:Select Applicant Type:
'Other(specify):
f
"10.Name of Federal Agency:
'Federal Transit. Administration
I� "
11.Catalog of Federal Domestic Assistance Number:
20.513
CFDA Title:
Formula Grants for the t:nh,: ,*d Mobility of Senior and Individuals with Disabilities
*12.Funding Opportunity Number:
•Title'
13.Competition identification Number:
t:tie:
14.Areas Affected by Project(Cities,Counties,States,etc.):
Community. of Immokaiee, Naples, Mato 1slan Delete Attachment View Attachment
•15.Descriptive Title of Applicant's Project:
Capital Assistance for replacement of paratransit vehicles that have outlived their useful life
and for fleet expansion.
Attach supporting documents as specified in agency instructions
Add Attachments
,O
Application for Federal Assistance SF-424
16.Congressional Districts Of:
•a.Applicant . ;,.'- b Program/Project
Attach an additional list of Program/Project Congressional Districts if needed.
-- _— Add Attachment ---- - - 1 -----
1
17.Proposed Project:
'a StartDate ,)/5)1/2016 'b End Date ',i)/3p/_5;17
18.Estimated Funding(f):
'a FederalI. 157,1/2 .60
b Applicant ' I 94. '0
ATTEST p
'c.State S'', 19-5. '0 DW!G41T,E BROCK, CLERK
•d Localt
e.Other ....)(\ , •
BY:JJ ....,- .. ►��iJump
f Program Income f '., '//
[ Attest as to Chairman s b `
'g TOTAL 571,947,00
signature.only.
*19.Is Application Subject to Review By State Under Executive Order 12372 Process?
El a. rhis application was made available to the State under the Executive Order 12372 Process for review on
® b.Program is subject to E.U. 12372 but has not been selected by the State for review.
LI c.Program is not covered by E.O. 12372. i
•20.Is the Applicant Delinquent On Any Federal Debt? (If"Yes,"provide explanation in attachment.) r
fl Yes Z No
_____
I _____________i
If"Yes",provide explanation and attach .-" 3
,.______
• • -II , . • , •
21.*By signing this application,I certify(1)to the statements contained in the list of certifications"and(2)that the statements 6
U
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to
comply with any resulting terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims maya.`
subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001) 0 y
® "I AGREE C ,
" The list of certifications and assurances. or an Internet site where you may obtain this list, is contained in the announcement or agency �y
specific instructions 6� u
Authorized Representative: Oa. Oi
Prefix (q;. First Name :); nna — -- — — v
cti
Middle Name
•Last Name 'Fiala — --- — — — —
J
Suffixj
'
Title
F..p.r '! — — — j--------
'Telephone Number 123s--5_' <360,1 Fax Number L
"Email. DonnaFiala@co1.Izergov.net `_ —--
"Signature of Authorized RepresentativeOrn#240 . 1. ‘C..
'Date Signed. (0_1 Li.16
EXHIBIT A-l: FACTSHEET
Name of Applicant: Collier County Board of County Commissioners
IF GRANT IS AWARDED
CURRENTLY
(Estimates are acceptable.)
1. Number of total one-way trips served by
the agency PER YEAR(for all purposes)* 92,474 92,474
Please include calculations.
2. Number of one-way trips provided to
seniors and individuals with disabilities 66,580 66,580
PER YEAR*
3. Number of individual senior and 997 997
disabled clients PER YEAR
4. Total number of vehicles used to provide
service to seniors and individuals with 23 23
disabilities ACTUAL
5. Number of 5310 vehicles used to
provide service to seniors and individuals
with disabilities eligible for replacement 21 23
ACTUAL (Refer to Vehicle Life Span
chart)
6. Total fleet vehicle miles traveled to
provide service to seniors and individuals 1,110,435 1,110,435
with disabilities PER YEAR
7. Number of days that vehicles are in
operation to provide service to seniors and 7 7
individuals with disabilities AVERAGE
PER WEEK
8. Posted hours of normal operation agency M—F: 4 am— 8:50pm M— F: 4 am— 8:50pm
provides service to seniors and individuals Saturday: 4 am—8:50pm Saturday: 4 am—8:50pm
with disabilities PER WEEK. (This does
not include non-scheduled emergency Sunday: 4:30 am -7:35 pm Sunday: 4:30 am -7:35 pm
availability ) Total (WEEK): 114:05 Total (WEEK): 114:05
* One way passenger trip is the unit of service provided each time a passenger enters the vehicle, is
transported, then exits the vehicle. Each different destination would constitute a passenger trip.
,00
EXHIBIT B:
PROPOSED PROJECT DESCRIPTION
1. How will the grant funding be used? Will more hours of service be provided? Will it expand
service to a larger geographic area? Will this funding provide shorter headways? How many
more trips will be provided? Please explain in detail. If this capital request is not for a vehicle,
please describe the purpose of the request.
Collier County is requesting FTA Section 5310 funds to purchase three replacement vehicles
and two additional vehicles for expansion of the spare ratio. The county is also requesting five
two-way communication radios for these vehicles. Historically the two-way radios had been
moved from the old replacement vehicle to the new one and due to the age of the radios they
needed continued repairs which in turn mean the vehicle is down because the radios are
installed in the vehicles. These vehicles and radios will be to continue the existing level of
service which has increased 8 % since last year.
2. If a grant award will be used to maintain services as described in Exhibit A, specifically explain
how it will be used in the context of total service.
The three cutaway vehicles will be used to replace three of our vehicles that have reached their
useful life and the spares will be used as a vehicle breaks or needs to have a preventive
maintenance. With an average of 20 routes a day and a fleet of 24 vehicles of which 55% of it
has reached its useful life the room for failure is very little. By purchasing additional spare
vehicles it will allow the paratransit system to be able to maintain the preventive maintenance
schedule while ensuring that adequate vehicles are available to maintain the level of service.
3. Give a detailed explanation of the need for the vehicle and provide evidence of the need. If this
capital request is not for a vehicle, please describe the need for this request.
According to the Federal guidelines the useful life of a small bus or specialized van which is
the type of vehicles proposed for replacement on this application is 4 years or 100,000 miles.
As the inventory above shows these three vehicles have already surpassed their useful life
based on the mileage. By the time their replacement is received they would each have an
average of 57,606 additional miles. As the Community Transportation Coordinator, we would
like to be able to replace high mileage vehicles. High mileage vehicles require increased
maintenance expenses compared with lower mileage vehicles and for this reason the county is
requesting the purchase of additional spares as well in order to maintain the level of service
being provided.
4. Will a grant award be used to replace existing equipment or purchase additional
vehicles/equipment? Provide details.
The grant award will be used to replace the three existing paratransit vehicles with radios and
also to add two new vehicles with radios as spare of the same size vehicle.
5. Identify vehicles/equipment being replaced and list them on the "Current Vehicle and
Transportation Equipment Inventory" form C-4.
Our current vehicle inventory is supplied elsewhere in this grant application.
Oda.
6. Describe agency's maintenance program and include a section on how vehicles will be
maintained without interruptions in service (who, what, where, and when).
"All of the preventive maintenance inspections are performed in-house by the County Fleet
Department and scheduled by mileage projections. The Collier Area Transit uses the FDOT
recommended "A, B and C" level inspections using 6,000 mile intervals. The Fleet
Management Division Shop Manager runs daily reports to track and schedule preventive
maintenance (PM) services. Oil changes are performed on the PM schedule. Oil sampling is
done at random or on suspect engines. Coolant is checked regularly by PH strip during PM
inspections and services. Vehicle mileages are recorded each evening while the vehicle is
being fueled by the Fleet Management Division and entered into the FASTER software system.
The Shop Manager tracks the upcoming preventive maintenance inspections through the
FASTER software program. "
The above is from the Collier Area Transit Preventive Maintenance Plan.
7. If vehicles/equipment are proposed to be used by a lessee or private operator under contract to
the applicant, identify the proposed lessee/operator.
a. Include an equitable plan for distribution of vehicles/equipment to lessees and/or private
operators.
No will not be leased. The vehicles will be owned by Collier County but the vendor will be
able to use them for the operations. The vendor is required to insure the vehicles because their
employees will be driving them.
8. Each applicant shall indicate whether they are a government authority or a private non-profit
agency, provide a brief description of the project which includes the counties served, whether
the applicant shall service minority populations and whether the applicant is minority-owned.
Collier County's public transit is governed by the Board of County Commissioners, a local
government agency. Collier Area Paratransit serves the residents of Collier County.
9. Agencies receiving Section 5310 funds must collect both quantitative and qualitative data
(detailed in the Threshold Criteria section on page 7) to capture overarching program
information as part of the Section 5310 annual report, Please outline how your agency will
collect the quantitative and qualitative data required as a Section 5310 sub-recipient. For
example, what will the time frame be/how will it be incorporated into program operations?
What tools will be used to collect the data?
Collier Area Paratransit utilizes Route Match in conjunction with Avail technologies to collect
the necessary quantitative and qualitative data for analysis. The data includes ridership,
geographical, trip and other types of information.
10. Fully explain Your Transportation Program:
a. Service hours, planned service, routes and trip types
The pickup time may be as early as 4:00 AM and the latest pickup time may be as late
as 6:00 PM. Our paratransit has 20 routes that cover trips in the Naples, Everglades
City, Immokalee and Marco Island area. The trip types Collier provides are medical,
v
nutritional, employment, educational or personal.
b. Staffing—include plan for training on vehicle equipment such as wheelchair lifts, etc.
All new drivers are required to complete a training program prior to operating a vehicle.
In addition all drivers must attend monthly safety trainings which include training on
vehicle equipment.
c. Records maintenance—who, what methods, use of databases, spreadsheets etc.
All sensitive records are maintained under lock and key. Other records are kept for
seven years in an archive room or electronically depending on the document i.e.
manifests are in the Route Match Software.
d. Vehicle maintenance—who, what, when and where
All vehicles utilized for the County public transportation system are maintained in safe
and operational condition by the County's Fleet Management Department. The Fleet
Management Department provides for regular preventative maintenance of all vehicles
at the CAT Operations Center located at 8300 Radio Road.
e. CDL requirements
Due to the number of seats and size of these vehicles no CDL certification is necessary.
f. Transportation Operating Procedure (TOP)
Not applicable to Collier County because the 5310 is not the only grant received.
g. Drug free work place
Collier Area Transit has a Substance Abuse Policy in place that includes the
Requirements of the Drug- Free Workplace Act.
11. How do you fund your transit program? What are your funding sources for transit —
state/local/federal/private foundations?
Collier County uses state, federal and local funds for providing the transit program in the
county.
12. If your agency does not receive its entire capital request, can you still proceed with your transit
program?
Yes, however there are no other funds allocated for the replacement of these vehicles.
13. New Agencies: Have you met with the CTC and, if so, how are you providing a service that
they cannot? Provide detailed information supporting this requirement.
Collier County is the CTC and therefore this question is not applicable.
14. Current Agencies: Is your CTC agreement current? If not, why not?
4
Yes, a copy of the agreement can be found under Exhibit L.
FORM C-3:
LOCAL MATCH FOR THIS APPLICATION
Local match may be derived from any non-U.S. Department of Transportation (USDOT) Federal
Program, State Programs, Local Contributions or Grants.
Applicants may not borrow funds to use as match nor may they place liens on Section 5310-funded
vehicles or equipment. The breakdown of funding for the Section 5310 grant program is 80%
Federal/10% FDOT-State/10% Local for capital projects, meaning the Federal share of eligible capital
costs may not exceed 80% of the total award. State funds may support up to 10% of eligible capital
costs with the remaining 10% being supported by a local match. At the time an order is placed for
vehicles/equipment, the applicant is required to provide a purchase order for its 10% local
match to be paid to the vendor. The required 10% local match must be paid at the time of
delivery.
FORM C-3: LOCAL MATCH FOR THIS APPLICATION
Name of Applicant: Collier County Board of County Commissioners
Sources and amounts of local share for the vehicles/equipment, or mobility management, being
requested:
SOURCE: AMOUNT:
Local Funds $57,194.70
_ n
de;&
41,4114,1
(Signature of authorized representative)
Donna Fial. Chair
(Name and title of authorized representative)
,�. ..
ATTEST = A roved as tof rm Td legality
DWIG4r4T E. BROCK, CLERK
/ K
" ,
BY: LY---
Scott R.Teach,Deputy County Attorney
Attest as to Chairman's p6J
only.
•
FORM C-5: CAPITAL REQUEST FORM
VEHICLE REQUEST
Name of Agency: Collier County Board of County Commissioners
R or E (a) Quantity Description(b) Estimated
1►w.tripsfloriufa.!S Cost
R 3 23' Standard cutaway diesel vehicles $331,468.20
E 2 23' Standard cutaway diesel vehicles $220,978.80
Sub-total $552,447.00
(a) Replacement(R) or Expansion(E).
(b) Provide a brief description including the length and type vehicle, type of fuel, lift or ramp, number
of seats and wheelchair positions. For example, 22' gasoline bus with lift, 12 ambulatory seats, and 2
wheelchair positions. Do not show the Make. Any bus options that are part of purchasing the bus
itself should be part of the vehicle request and NOT separated out under equipment.
EQUIPMENT REQUEST (c)
If item requested is after-market, it is recommended to gather and retain at least two estimates for the
equipment requested. Purchases must be approved at the local level and follow Procurement
Number Description Estimated Cost
requested
5 Two-way communication mobile radios for $19,500.00
the cutaway vehicles
Sub-total $19,500.00
(c) Show mobile radios and identify the type of radio (i.e. two way radio or stereo radio), computer
hardware/software, etc. under"Equipment Request."
VEHICLE SUBTOTAL $552,447.00 + EQUIPMENT SUBTOTAL$ 19,500.00=$571,947 (x).
(x) X 80% = $ 457,557.60 [This equals the Federal request. Show this amount on Form 424 in
block 18(a)]
FORM C-6:
CAPITAL REQUEST METHODOLOGY FORM
Complete one request form if all vehicles being requested are the same type and configuration.
Complete another form to request a vehicle of a different type and configuration. Limit of up to
FIVE (51 vehicle requests per applicant.
Information to fill this form out may be found at on the TRIPS website hup: trip,1106,1;1 oil; and or at
the DMS website topY i,iisine„ vc, uipc} :stat. purchasit for small vehicles;
cars or station wagons.
Applicant Agency Name:
Collier County Board of County Commissioners
Contact Person:
Yousi Cardeso, Operations Analyst, 239-252-5886, tousicardeso,i'col(ic!
(Name,Title,Telephone Number, and Email)
Vendor Name and Contact info:
Bill Gould,Getaway Bus, LLC, 941-747-5486
(Vendor, Dealer's Name, Telephone Number)
Contract#:
TRIPS-11-CA-GB
Brief Vehicle Description:
5 — 23' diesel standard cutaways with lift, 14 ambulatory seats and 6 wheelchair positions
(Example: 3—22'gas cutaways with lift, 12 ambulatory seats and 2 wheelchair positions)
Price Estimation Table: Select only options available in the contract you are interested in. If there
are no choices selected on any given row, we understand that you do not need that option.
Computer users—the rows in yellow have formulas to calculate totals. To make the formulas work,
first fill out the columns of unit cost $ and quantity # and then right click in the yellow cell and
click Update Field.
Item` Unit Cost s Quantity
1 nit (`u.t Quantity (Total Cost)
Base Vehicle Type(Make, Model, Size/Length) 64034.25 1 $64,034.25
Vehicle Description: Chevrolet 14200 23'
Floor Plan: Seat Manufacturer Name:
Floor Plan/Ambulatory Seats: May choose more than
one type of seat if needed.
Standard Seat:
Foldaway Seat: 403.2 14 5,644.80
Child Seat:
Other: 840.0 1 840.00
Securement Systems: 535.5 6 3,213.00
Wheelchair Securement:
Seat Belt Extensions: ❑ No ® Yes, if yes quantify
18.9 6 113.40
Stretcher Securement:® No Yes, if yes quantify
Wheelchair Lift(Include Vendor Name and Cost): 3942.75 1 3,942.75
Engine Type: Chevy Diesel 6.6 12,444.6 1 12,444.60
Paint Scheme: No 420.00
0 ®Yes, if yes quantify 420.0 1
Vehicle Subtotal: I $90,652.80
Title VI Notice Signs/Plaques:
Equipment: 4,149.60
Other: Cameras and other options
Equipment: 15,687.00
Other: Avail MDT
Equipment Subtotal: $3,900.00
Total: $114,389.40
* Additional items besides those listed on the form can be added by inserting another line or by
submitting a sample copy of the order form for the vehicle filled out to your specifications.
Add up the subtotals from all the Capital Request forms you filled out for this application to arrive
at the total. The Total x 80%= Federal Portion (to be shown in block 18(a)of Form 424).
Tot: Federal Percent = Federal Portion
$571,947 X $457,557.60
.8 80%