Agenda 06/16/2016 Item #12 - Elected Officials - Supervisor of Elections Collier County Government
Fiscal Year 2017 Recom'd Budget
Elected Officials-Constitutional Officer
Supervisor Of Elections
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services - 2,209,400 2,005,400 2,149,200 - 2,149,200 (2.7%)
Operating Expense 31,900 1,737,900 1,318,900 1,509,300 - 1,509,300 (13.2%)
Capital Outlay - 106,000 105,100 30,000 - 30,000 (71.7%)
Net Operating Budget 31,900 4,053,300 3,429,400 3,688,500 - 3,688,500 (9.0%)
Trans to 001 General Fund - - 665,200 - - - na
Total Budget 31,900 4,053,300 4,094,600 3,688,500 - 3,688,500 (9.0%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Appropriations by Program Actual Adopted Forecast Current Expanded Recom'd Change
SOE-Expenses Paid By BCC(001) 31,900 58,600 54,300 68,000 - 68,000 16.0%
Supervisor Of Elections-Admin(080) - 2,327,500 2,189,000 2,304,000 - 2,304,000 (1.0%)
Supervisor of Elections Grants(081) - - 45,600 - - - na
Supervisor of Elections-Elections(080) - 1,667,200 1,140,500 1,316,500 - 1,316,500 (21.0%)
Total Net Budget 31,900 4,053,300 3,429,400 3,688,500 - 3,688,500 (9.0%)
Total Transfers and Reserves - - 665,200 - - - na
Total Budget 31,900 4,053,300 4,094,600 3,688,500 - 3,688,500 (9.0%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Intergovernmental Revenues - - 39,800 - - - na
Charges For Services 669 - 1,900 - - - na
Miscellaneous Revenues 463,683 - 100 - - - na
Interest/Misc - - 100 - - - na
Trans frm Board - 3,994,700 3,994,700 3,620,500 - 3,620,500 (9.4%)
Net Cost General Fund (432,452) 58,600 52,300 68,000 - 68,000 16.0%
Trans fm 001 General Fund - - 4,700 - - - na
Carry Forward - - 1,000 - - - na
Total Funding 31,900 4,053,300 4,094,600 3,688,500 - 3,688,500 (9.0%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Department Position Summary Actual Adopted Forecast Current Expanded Recom'd Change
Supervisor Of Elections-Admin(080) 22.00 22.00 22.00 22.00 - 22.00 0.0%
Total FTE 22.00 22.00 22.00 22.00 - 22.00 0.0%
Fiscal Year 2017 8 Elected Officials-Constitutional Officer
Collier County Government
Fiscal Year 2017 Recom'd Budget
Elected Officials-Constitutional Officer
Supervisor Of Elections
Supervisor Of Elections -Admin (080)
Mission Statement
ENSURE THE INTEGRITY OF THE ELECTORAL PROCESS
The Supervisor of Elections is responsible for administration of the single permanent registration system for Collier County
residents in the most efficient and economical method possible. This includes being responsible for registering voters,
maintaining voter rolls, conducting elections, reporting financial disclosure forms, reporting campaign financing and all
candidate filings. In addition, current lists of registered voters, demographic statistics and voter turnout is provided to
candidates in accordance with Florida Election law.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Divisional Administration 22.00 2,304,000 2,304,000 -
Administer the laws governing the registration process equitably and
uniformly. Provide clear and concise training for the staff, as well as the
public. Conduct voter education in all assisted living centers, universities,
colleges and high schools. Administer the Financial Disclosure Program,
processing more than 350 Financial Disclosure Form l's, in accordance
with the requirements of the Florida Ethics Commission. Assist
candidates with the qualifying process.
Current Level of Service Budget 22.00 2,304,000 2,304,000 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services - 1,871,500 1,770,600 1,914,700 - 1,914,700 2.3%
Operating Expense - 350,000 313,300 359,300 - 359,300 2.7%
Capital Outlay - 106,000 105,100 30,000 - 30,000 (71.7%)
Net Operating Budget - 2,327,500 2,189,000 2,304,000 - 2,304,000 (1.0%)
Trans to 001 General Fund - - 138,500 - - - na
Total Budget - 2,327,500 2,327,500 2,304,000 - 2,304,000 (1.0%)
Total FTE 22.00 22.00 22.00 22.00 - 22.00 0.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Trans frm Board - 2,327,500 2,327,500 2,304,000 - 2,304,000 (1.0%)
Total Funding - 2,327,500 2,327,500 2,304,000 - 2,304,000 (1.0%)
Notes:
The Supervisor of Elections Administration Department is responsible for administering elections, as well as all the duties and tasks
associated with elections. The Administration cost center is not affected by fluctuations in the number of elections conducted each
year, as is the Elections cost center.
Current FY 2017:
The Administration Department's personal services increased slightly due to the increase in elected and regular salaries. Operating
expenses also increased slightly due to an increase in electricity and water&sewer.
Fiscal Year 2017 9 Elected Officials-Constitutional Officer
Collier County Government
Fiscal Year 2017 Recom'd Budget
Elected Officials-Constitutional Officer
Supervisor Of Elections
SOE-Expenses Paid By BCC (001)
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
BCC Paid Expenses - 68,000 - 68,000
The Board of County Commission is required by statute to fund expenses
associated with the County owned facilities for the Constitutional Officers
along with the associated utilities, insurance and maintenance.
Current Level of Service Budget - 68,000 - 68,000
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense 31,900 58,600 54,300 68,000 - 68,000 16.0%
Net Operating Budget 31,900 58,600 54,300 68,000 - 68,000 16.0%
Total Budget 31,900 58,600 54,300 68,000 - 68,000 16.0%
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Charges For Services 669 - 1,900 - - - na
Miscellaneous Revenues 463,683 - 100 - - - na
Net Cost General Fund (432,452) 58,600 52,300 68,000 - 68,000 16.0%
Total Funding 31,900 58,600 54,300 68,000 - 68,000 16.0%
Notes:
The Board of County Commissioners are required to pay for insurances, information technology and some utilities for the Supervisor of
Elections. These costs are included here.
Current FY 2017:
Property insurance increased by$9,700 due to the Supervisor of Elections moving to a new location.
Fiscal Year 2017 10 Elected Officials-Constitutional Officer
Collier County Government
Fiscal Year 2017 Recom'd Budget
Elected Officials-Constitutional Officer
Supervisor Of Elections
Supervisor of Elections-Elections (080)
Mission Statement
ENSURE THE INTEGRITY OF THE ELECTORAL PROCESS
Plan, coordinate, and conduct all elections by the laws of the State of Florida. Solicit, audit,and select all polling sites.
Appoint and train all election workers. Notify citizens of upcoming elections and maintain precinct boundaries. Prepare
ballot layout and maintain all voting equipment for each voting cycle. Perform the tabulation of election results and
certification of the results to appropriate jurisdictions.
FY 2017 FY 2017 FY 2017 FY 2017
Program Summary Total FTE Budget Revenues Net Cost
Elections - 1,316,500 1,316,500 -
Select and train the required number of election workers to adequately
staff all precincts, as well as early voting sites. Provide notices of
election and sample ballots to all county voters. Process all eligible
requests for absentee ballots. Provide current lists of registered voters to
candidates. Compile and provide demographic statistics on voter
registration and voter turnout to the public, press and all other interested
agencies and organizations.
Current Level of Service Budget - 1,316,500 1,316,500 -
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Personal Services - 337,900 234,800 234,500 - 234,500 (30.6%)
Operating Expense - 1,329,300 905,700 1,082,000 - 1,082,000 (18.6%)
Net Operating Budget - 1,667,200 1,140,500 1,316,500 - 1,316,500 (21.0%)
Trans to 001 General Fund - - 526,700 - - - na
Total Budget - 1,667,200 1,667,200 1,316,500 - 1,316,500 (21.0%)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Trans frm Board - 1,667,200 1,667,200 1,316,500 - 1,316,500 (21.0%)
Total Funding - 1,667,200 1,667,200 1,316,500 - 1,316,500 (21.0%)
Current FY 2017:
In FY 2017, Elections personal services is funding the election worker payroll for the November General Election. Operating expenses
decreased due to budgeting for one election, rather than two during FY17.
Fiscal Year 2017 11 Elected Officials-Constitutional Officer
Collier County Government
Fiscal Year 2017 Recom'd Budget
Elected Officials-Constitutional Officer
Supervisor Of Elections
Supervisor of Elections Grants (081)
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Recom'd Change
Operating Expense - - 45,600 - - - na
Net Operating Budget - - 45,600 - - - na
Total Budget - - 45,600 - - - na
FY 2015 FY 2016 FY 2016 FY 2017 FY 2017 FY 2017 FY 2017
Program Funding Sources Actual Adopted Forecast Current Expanded Recom'd Change
Intergovernmental Revenues - - 39,800 - - - na
Interest/Misc - - 100 - - - na
Trans fm 001 General Fund - - 4,700 - - - na
Carry Forward - - 1,000 - - - na
Total Funding - - 45,600 - - - na
Forecast FY 2016:
The forecast includes continuation of existing grants. New grants and subsequent budget amendments will be submitted to and
approved by the Board of County Commissioners as they become available.
Fiscal Year 2017 12 Elected Officials-Constitutional Officer