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Agenda 05/24/2016 Item #16F 3 5/24/2016 16.F.3. EXECUTIVE SUMMARY Recommendation to award Invitation to Bid(ITB)#16-6612 for Calsense Irrigation Control System and Supplies to SiteOne Landscape Supply for$105,290.34 under Project#51145,"Calsense Irrigation Control System and Supplies." OBJECTIVE: To purchase the materials for an irrigation central control system to improve the efficiency of the existing irrigation system. CONSIDERATIONS: The Pelican Bay Services Division Municipal Service Taxing Benefit Unit(the "MSTBU")was established by Collier County Ordinance 2002-27,as amended to provide quality street lighting,water management, and streetscape beautification services exclusively to the residents of Pelican Bay.The MSTBU works closely with the Pelican Bay Foundation,the Master Homeowner Association within the Pelican Bay community,to establish and identify resources that meet the requirements of Pelican Bay residents. The existing irrigation system was installed in the early 1980's and is considered obsolete. After review by staff,it was determined that repair of the current system was no longer the most efficient and economical solution.At the Pelican Bay Services Division's December 2,2015 Board Meeting, the Board unanimously authorized staff to solicit bids for the Calsense Irrigation Control System. The project to install an irrigation central control system will be phased in over three years. This contract is intended to supply the needed controllers,parts and supplies to complete the installation and provide for any replacement parts. This contract does not include installation,which will be solicited separately. Staff publicly advertised ITB #16-6612 on April 11,2016.Notification was sent to four-hundred seventy- four(474)prospective vendors,with twenty-five(25)downloading bid packages. On April 27,2016, four (4)bids were received and opened and the offers are summarized below. VENDOR QUOTATION SiteOne Landscape Supply $ 105,290.34 Central Turf $ 108,291.00 Ewing Irrigation $ 123,778.88 Horizon No quote provided Staff determined that the lowest bid is fair and responsive and recommends awarding ITB#16-6612 to SiteOne Landscape Supply,LLC.Invitation to Bid(ITB)#16-6612,bid tabulation summary, and vendor proposal are attached. The bid specifications informed bidders: 1) The term of the award was intended for one(1)year with three(3)one-year renewal options and prices shall remain firm for the initial term of the award. 2) Requests for consideration of a price adjustment must be made prior to the award anniversary date,in writing,to the Procurement Director. Packet Page -1346- 5/24/2016 16.F.3. 3) Price adjustments are dependent upon the consumer price index(CPI) over the past twelve (12) months,budget availability and/or program manager approval. 4) Surcharges (including shipping fees)will not be accepted in conjunction with the award,and such charges incorporated into the pricing structure. A Purchase Order,with the County's standards terms and conditions,will be issued for this materials purchase of the Calsense irrigation control system and supplies. FISCAL IMPACT: Funding is available in the Pelican Bay Services Division Capital Project Fund 322. LEGAL CONSIDERATIONS: RECOMMENDATION: That the Board of County Commissioners awards Invitation to Bid#16-6612 for Calsense Irrigation Control System and Supplies to SiteOne Landscape Supply in the amount of $105,290.34 for"Calsense Irrigation Control System and Supplies." Prepared by: Mary McCaughtry,Operations Analyst,PBSD Attachments: 1)ITB# 16-6612 2)Bid Tabulation 3)Vendor Proposal Packet Page-1347- 5/24/2016 16.F.3. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.F.16.F.3. Item Summary: Recommendation to award Invitation to Bid (ITB)#16-6612 for Calsense Irrigation Control System and Supplies to SiteOne Landscape Supply for$105,290.34 under Project#51145, "Calsense Irrigation Control System and Supplies." Meeting Date: 5/24/2016 Prepared By Name: McCaughtryMary Title: Operations Analyst,Pelican Bay Services 5/12/2016 3:34:35 PM Approved By Name:NorthrupAdam Title:Procurement Specialist,Procurement Services Date: 5/13/2016 1:43:15 PM Name: HerreraSandra Title:Manager-Procurement,Procurement Services Date: 5/13/2016 1:45:05 PM Name:HerreraSandra Title:Manager-Procurement,Procurement Services Date: 5/13/2016 1:45:34 PM Name: JohnsonScott Title:Manager-Procurement,Procurement Services Date: 5/13/2016 2:56:37 PM Name: TeachScott Title:Deputy County Attorney,County Attorney Date: 5/17/2016 3:10:04 PM Name: IsacksonMark Title: Division Director-Corp Fin&Mgmt Svc,Office of Management&Budget Date: 5/17/2016 3:43:17 PM Packet Page -1348- 5/24/2016 16.F.3. Name: KlatzkowJeff Title: County Attorney, Date: 5/17/2016 3:55:36 PM Name: CasalanguidaNick Title: Deputy County Manager,County Managers Office Date: 5/17/2016 5:22:25 PM Packet Page-1349- 5/24/2016 16.F.3. r▪ N ii N C N O a) V) N 0 N• • . 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Goiter County Administrative Services Department Procurement Services Division INVITATION TO BID Date: 04/11/2016 From: Adam Northrup, Procurement Strategist (239) 252-6098 (Telephone) (239) 252-6302 (FAX) adamnorthrup@colliergov.net (Email) To: Prospective Vendors Subject: Solicitation: 16-6612—Calsense Irrigation Control System and Supplies As requested by the Pelican Bay Services Division, the Collier County Board of County Commissioners Purchasing Department has issued this ITB for the purpose of obtaining fair and competitive responses. Please refer to the Public Notice included in this document for the opening date and time and any applicable pre-ITB conference. All questions regarding this ITB must be submitted online on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. We look forward to your participation in Collier County's competitive procurement process. cc: Marion Bolick Prxurement Services Division•3327 Tamsami Trail East•Naples,Rends 341124901•2332528407•awu.colliergov.net(procurementservices #16-6612 1 ITB Template_01202016 Packet Page -1351- Calsense Irrigation Control System and Supplies 5/24/2016 16.F.3. Invitation to Bid Index Public Notice 3 Exhibit I: Scope of Work, Specifications and Response Format 4 Exhibit II: General Bid Instructions 8 Exhibit III: Standard Purchase Order Terms and Conditions 14 Exhibit IV: Additional ITB Terms and Conditions 17 Attachment 1: Vendor Submittal-Vendor's Non-Response Statement 24 Attachment 2: Vendor's Check List 25 Attachment 3: Vendor Submittal - Bid Response Form 26 Attachment 4: Vendor Submittal—Local Vendor Preference Affidavit 28 Attachment 5: Vendor Submittal— Immigration Affidavit 29 Attachment 6: Vendor Substitute W—9 30 Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 31 #16-6612 2 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1352- 5/24/2016 16.F.3. Co ier County Administrative Services Department Procurement Services Division Public Notice Sealed bid responses for Solicitation 16-6612—Calsense Irrigation Control System and Supplies, will be received electronically only at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112 until 3:00PM, Collier County local time on 04/25/2016. Solicitation responses received after the stated time and date will not be accepted. Solicitation 16-6612— Pelican Bay Irrigation Control System and Components All questions regarding this ITB must be submitted online on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. All solicitation responses must be made on the official ITB response form included and only available for download from the Collier County Purchasing Department Online Bidding System website noted herein. ITB Documents obtained from sources other than Collier County Purchasing may not be accurate or current. Collier County encourages vendors to utilize recycled paper on all manual bid response submittals. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /s/Joanne Markiewicz Director, Procurement Services Division Publicly posted on the Collier County Purchasing Department website: www.collierciov.net/purchasinq and in the lobby of the Purchasing Building on 04/11/2016. #16-6612 3 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1353- 5/24/2016 16.F.3. Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Pelican Bay Services Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB")with the intent of obtaining bids from interested and qualified firms in accordance with the terms, conditions and specifications stated or attached. The Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Background The Pelican Bay Services Division Municipal Service Taxing and Benefit Unit (PBSD) of Collier County, Florida was established by Collier County Ordinance 1990-111 and Ordinances 2013-19, 2006-05 and 2002-27 as amended to provide quality street lighting, water management, and streetscape beautification services exclusively to the residents of Pelican Bay. PBSD works closely with the Pelican Bay Foundation and Pelican Bay Property Owners Association to establish and identify resources to meet the needs of our residents Brief Description of Purchase The Pelican Bay Services Division is planning a complete replacement of its irrigation system. This replacement will require a variety of irrigation parts and related items; i.e., nozzles, shrub adapters, PVC pipe, bodies, Controllers, fittings, and any and all items required to install, replace and maintain the irrigation system over the next few years. Detailed Scope of Work The successful bidder shall have available, as needed, Calsense brand irrigation parts and related items for both potable and reuse water. Parts shall comply with the following requirements: • The irrigation controller shall have a 10-year, limited warranty. • The controller shall be available in multiple station counts including 8, 16, 24, 32, 40 or 48 stations. If less than 48 stations are purchased initially, additional stations can be added at any time in the field as 8-station kits. • The controller shall support up to 128-stations when using 2-Wire. This can be either 128, 2- Wire stations or a combination of conventional-wired stations and 2-Wire stations. • Controller software upgrades shall occur via the internet transparently and at no charge. • The controller shall support up to four mainlines simultaneously for managing flow. • • This will allow multiple controllers to be combined into a single controller. • The controller shall have flow management capability as a standard feature whereas the controller shall learn each station's expected GPM flow rate automatically at night over several #16-6612 4 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1354- 5/24/2016 16.F.3. irrigations, and use the mainline GPM capacity programmed, to operate up to six (6) valves at the same time to shorten the water window. • Electrical alerts, such as short circuits and no currents, shall be standard to help the user troubleshoot field wiring and solenoid problems. • Factory pre-assembled enclosure with controller shall carry a full UL listing. • The controller shall be able to interface with an on-site ET gage able to measure daily localized, evapo-transpiration and log the amount of inches lost each day without the use of a central computer. • The controller shall be able to interface directly with a Tipping Rain Bucket and shall accurately measure rainfall in 0.01" increments by means of a tipping and emptying device mounted below the center of the collection dish. • The controller shall be able to utilize a wireless, 3.5G cellular radio in remote areas where an Ethernet or WiFi connection is not possible for direct communication back to a desktop, tablet, or laptop computer via the Internet. Service plans for single and multiple controllers utilizing a 3.5G cellular modem shall be available through the manufacturer as 1-year or 5-year plan. • The central control software shall be a cloud-based package designed to provide complete irrigation control through a web application, without the purchase of proprietary software loaded on a dedicated, desktop computer. • The web application shall allow the user to monitor and program controllers, as well as run various water usage reports from any internet-connected device including PC's, tablets, and smart phones. Weather data collected from an ET Gage, Tipping Rain Bucket, or WEATHERSENSE can be shared to any controller on the system. • The manufacturer shall provide after-sale support that is a no charge service whereas on- going training and education shall be provided by factory direct personnel to the end user(s) at both the field controller(s) and using the cloud based, web software for central control of irrigation. Product pickup or delivery All items will be picked up on an as-needed basis by PBSD and contractors working for the County. If irrigation store location for pick up is more than 10 miles from 801 Laurel Oak Drive, Naples FL, 34108, delivery shall be provided and this delivery cost shall be included in bid pricing (common carrier or currier) Award Criteria ITB award criteria is as follows: • All questions on the Bid document shall be answered as to price(s), time requirements, and required document submissions. • Award shall be based upon the responses to all questions on the Bid Response Page(s). • Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids/projects. #16-6612 5 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1355- 5/24/2016 16.F.3. • Prices will be read in public exactly as input on the electronic bid response form or written on the manually submitted Bid Response Page(s) at the time of the bid opening; however, should an error in calculations occur whenever unit pricing and price extensions are requested, the unit price shall prevail. Mathematical miscalculations may be corrected by the County to reflect the proper response. • The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to the award of the solicitation. • It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s). • For the purposes of determining the bidder with the lowest price for award purposes only the following methodology will be used: Section 1: Base Bid - Input unit prices (including shipping)for Calsence products in lines 1 - 17. That amount will be multiplied by the quantity in the column titled MULTIPLIER to yield a Line Total. Totals for lines 1 - 17 will automatically be generated in line 18. Report line 18 on Attachment 3: Bid Response Form. The responsive/qualified vendor with the lowest Line 18 total will be awarded. • Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to select a single awardee. • The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. Term of Contract The contract term, if an award(s) is/are made is intended to be for one (1) year with three (3) one year renewal options. Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made prior to the contract anniversary date, in writing, to the Procurement Director. Price adjustments are dependent upon the consumer price index(CPI) over the past twelve (12) months, budget availability and/or program manager approval. Surcharges (including shipping fees)will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Timetable Event Date Issue Solicitation Notice 04/11/2016 Last Date for Receipt of Written Questions 04/21/2016; 3:00PM Solicitation Deadline Date and Time 04/25/2016; 3:00PM Anticipated Evaluation of Submittals Week of 04/25/2016 Anticipated Board of County Commissioner's Contract May 2016 Approval Date Vendor Required Documents #16-6612 6 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1356- 5/24/2016 16.F.3. • Attachment 2: Vendor's Check List • Attachment 3: Vendor Bid Response Form • Attachment 4: Local Vendor Preference • Attachment 5: Immigration Law Affidavit • Attachment 6: Vendor Substitute W-9 • Attachment 7: Insurance and Bonding Requirement #16-6612 7 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1357- 5/24/2016 16.F.3. Exhibit II: General Bid Instructions 1. Purpose/Objective As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier County Board of County Commissioners Purchasing Department(hereinafter, the County) has issued this Invitation to Bid (hereinafter, the "ITB", or"Bid")with the sole purpose and intent of obtaining bid responses from interested and qualified firms in accordance with the terms, conditions, and specifications stated and/or attached herein/hereto. The successful vendor will hereinafter be referred to as the "Vendor" All bids must be submitted on the Bid form furnished by the County noted in Attachments 2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly signed. Vendor is responsible to read and follow the instructions very carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid submitted as being rejected as non-responsive. 2. Pricing Vendors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period of one hundred and eighty (180)calendar days from date of bid opening. After award by the Board of County Commissioners, prices may only be adjusted as outlined in Exhibit I: Term of Contract. 3. Alternate Bid Pricing In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted price will be the basis for the rejection of the submitted bid response. All bids responses received without pricing for all alternates as listed will be considered technically non-responsive and will not be considered for award. 4. Equal Product Manufacturer's name, brand name and/or model number are used in these specifications for the purpose of establishing minimum requirements of level of quality, standards of performance and/or design required, and is in no way intended to prohibit the bidding of other manufacturer's items of equal or similar material. An equal or similar product may be bid, provided that the product is found to be equal or similar in quality, standard of performance, design, etc. to the item specified. Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid as equal or similar. Equal product samples, if required for evaluation, and at no cost to the County, must be submitted with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless samples are delivered to specified address by bid due date. The County shall be sole judge of equality or similarity, and its decision shall be final in the best interest. #16-6612 8 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1358- 5/24/2016 16.F.3. 5. Discounts Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In no instance should payment terms less than fifteen (15) calendar days be offered. 6. Exceptions Vendors taking exception to any part or section of these specifications shall indicate such exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully comply with the specifications as written. The County, at its sole discretion, shall determine if the exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for rejection of bid proposal. 7. Addenda The County reserves the right to formally amend and/or clarify the requirements of the bid specifications where it deems necessary. Any such addendum/clarification shall be in writing and shall be distributed electronically to all parties who received the original bid specifications prior to the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through a notice of addendum or questions and answers to all vendors registered under the applicable commodity code(s) at the time when the original ITB was released, as well as those vendors who downloaded the ITB document. Additionally, all addendums are posted on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting a bid response, please make sure that you have read all, understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the rejection of your submittal. 8. Bid Submission All electronic bids shall be submitted online via the Collier County Purchasing Department Online Bidding System: www.colliergov.net/bid. 9. Questions If the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to this ITB only to the Collier County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be answered after the date noted on the ITB. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist identified in the Public Notice. 10. Protests Any prospective vendor/proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current purchasing ordinance and policies. #16-6612 9 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1359- 5/24/2016 16.F.3. 11. Rejection and Waiver The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to select the bid that best meets the requirements of the County. Vendors whose bids, past performance or current status do not reflect the capability, integrity or reliability to fully and in good faith perform the requirements denoted may be rejected as non- responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide all required information, documents or materials may be rejected as non-responsive. 12. Local Vendor Preference (LVP) The County is using the Competitive Sealed Quotation methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Purchasing Ordinance. Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their status as a local business.Any bidder who fails to submit sufficient documentation with their bid offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the contrary, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner. Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the price order of the bids received will be evaluated and determined. When a qualified and responsive, non-local business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local businesses is within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest bid offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder are in fact qualified and responsive bidders. Next, the Purchasing Department shall determine if the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets the #16-6612 10 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1360- 5/24/2016 16.F.3. requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest non-local bidder does, award will be made to the bidder that meets the requirements of the reference state law. Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude said Bidder from being considered for local preference on this solicitation. A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one (1) year. The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 13. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security(DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the BidderNendor does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bidder's I vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. #16-6612 11 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1361- 5/24/2016 16.F.3. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s)to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 14. Lobbying All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied either individually or collectively about a project for which a firm has submitted a bid. Firms and their agents are not to contact members of the County Commission for such purposes as meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to final Board approval, no firm or its agent shall contact any other employee of Collier County with the exception of the Purchasing Department. 15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. General Information When it is deemed by the County that a bid cannot be awarded as originally intended, the County reserves the right to award this bid through an approach which is the best interest of the County. Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying as low bid, the County shall ask vendors to submit certification that they have a drug-free workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said certification; the County will give local vendor preference. 17. Bid Award Process Award of contract will be made by the Board of County Commissioners in public session. Award shall be made in a manner consistent with the County's Purchasing Policy. Award recommendations will be posted outside the offices of the Purchasing Department as well as on the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the County Commission meetings. #16-6612 12 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1362- 5/24/2016 16.F.3. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. #16-6612 13 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1363- 5/24/2016 16.F.3. Exhibit III: Standard Purchase Order Terms and Conditions 1. Offer delivery; provided that risk of loss prior to This offer is subject to cancellation by the actual receipt of the goods by the COUNTY COUNTY without notice if not accepted by nonetheless remain with VENDOR. VENDOR within fourteen (14)days of issuance. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise 2. Acceptance and Confirmation specifically stated in this Purchase Order. This Purchase Order (including all documents Unless otherwise provided in Purchase attached to or referenced therein) constitutes Order, no invoices shall be issued nor the entire agreement between the parties, unless payments made prior to delivery. Unless otherwise specifically noted by the COUNTY on freight and other charges are itemized, any the face of this Purchase Order. Each delivery of discount will be taken on the full amount of goods and/or services received by the COUNTY invoice. from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the terms and conditions contained in this Purchase same day via the same route must be Order. consolidated. Each shipping container must be consecutively numbered and marked to No additional terms may be added and Purchase show this Purchase Order number. The Order may not be changed except by written container and Purchase Order numbers must instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips is deemed to be on notice that the COUNTY must show Purchase Order number and objects to any additional or different terms and must be included on each package of less conditions contained in any acknowledgment, than container load (LCL) shipments and/or invoice or other communication from VENDOR, with each car load of equipment. The notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or payment for any delivery of goods and/or return any shipment or equipment at services, or any similar act by VENDOR. VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees 3. Inspection to declare to the carrier the value of any All goods and/or services delivered hereunder shipment made under this Purchase Order shall be received subject to the COUNTY'S and the full invoice value of such shipment. inspection and approval and payment therefore d) All invoices must contain the Purchase Order shall not constitute acceptance. All payments are number and any other specific information as subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts All defective or nonconforming goods will be of prompt payment will be computed from the returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of VENDOR'S expense. receipt of invoices, whichever is later. Payment will be made upon receipt of a To the extent that a purchase order requires a proper invoice and in compliance with series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as COUNTY prospectively reserves the right to the "Local Government Prompt Payment cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County Order if goods and/or services provided early in Commissioners Purchasing Policy. the term of the Purchase Order are non-conforming or otherwise rejected by the 5. Time Is Of the Essence COUNTY. Time for delivery of goods or performance of services under this Purchase Order is of the 4. Shipping and Invoices essence. Failure of VENDOR to meet delivery a) All goods are FOB destination and must be schedules or deliver within a reasonable time, as suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment, lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any the COUNTY at the time and place of expenses incurred in enforcing its rights. #16-6612 14 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1364- 5/24/2016 16.F.3. VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the delivery of nonconforming goods and/or services COUNTY from any and all claims, including is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses, upon further compliance with all specifications. including but not limited to attorneys' fees, arising from, caused by or related to the injury or death 6. Changes of any person (including but not limited to The COUNTY may at any time and by written employees and agents of VENDOR in the notice make changes to drawings and performance of their duties or otherwise), or specifications, shipping instructions, quantities damage to property (including property of the and delivery schedules within the general scope COUNTY or other persons), which arise out of or of this Purchase Order. Should any such change are incident to the goods and/or services to be increase or decrease the cost of, or the time provided hereunder. required for performance of the Purchase Order, an equitable adjustment in the price and/or 11. Warranty of Non-Infringement delivery schedule will be negotiated by the VENDOR represents and warrants that all goods COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws; to give notice if the changes will decrease costs. b) do not infringe any patent, trademark, Any claims for adjustment by VENDOR must be copyright or trade secret; and c) do not constitute made within thirty (30) days from the date the unfair competition. change is ordered or within such additional period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the parties. COUNTY from and against any and all claims, including claims of negligence, costs and 7. Warranties expense, including but not limited to attorneys' VENDOR expressly warrants that the goods fees, which arise from any claim, suit or and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of will conform to the specifications, drawings, the goods and/or services provided under this samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S specified by the COUNTY, and will be of representations and warranties in section 11 (a). satisfactory material and quality production, free from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option, claim of any third party. These warranties shall procure for the COUNTY the right to continue survive inspection, acceptance, passage of title using the goods or services, or replace or modify and payment by the COUNTY. the goods or services so that they become non-infringing, (without any material degradation 8. Statutory Conformity in performance, quality, functionality or additional Goods and services provided pursuant to this cost to the COUNTY). Purchase Order, and their production and transportation shall conform to all applicable 12. Insurance Requirements laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide Health and Safety Act, the Federal commercial insurance of such type and with such Transportation Act and the Fair Labor Standards terms and limits as may be reasonably Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing face of the Purchase Order. and maintaining adequate insurance coverage is a material obligation of the VENDOR. All 9. Advertising insurance policies shall be executed through No VENDOR providing goods and services to the insurers authorized or eligible to write policies in COUNTY shall advertise the fact that it has the State of Florida. contracted with the COUNTY for goods and/or services, or appropriate or make use of the 13. Compliance with Laws COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order, property without the prior written consent of the VENDOR agrees that it will comply with all COUNTY'S Purchasing Department. federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, 10. Indemnification this shall include the American with Disabilities Act and all prohibitions against discrimination on #16-6612 15 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1365- 5/24/2016 16.F.3. the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure without exception or stipulation shall be fully within 10 days of receipt of such notice. responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 19. General as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by regulations relating thereto, as either may be the laws of the State of Florida. The venue amended. Failure by the awarded firm(s) to for any action brought to specifically enforce comply with the laws referenced herein shall any of the terms and conditions of this constitute a breach of the award agreement and Purchase Order shall be the Twentieth the County shall have the discretion to Judicial Circuit in and for Collier County, unilaterally terminate said agreement Florida immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in be regarded by the COUNTY as a material and response to a breach of this Purchase Order substantial breach of the contract arising from by VENDOR shall not constitute a waiver of this Purchase Order. breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be 14. Force Majeure deemed a waiver of any subsequent default Neither the COUNTY nor VENDOR shall be by VENDOR. responsible for any delay or failure in c) All notices under this Purchase Order shall performance resulting from any cause beyond be sent to the respective addresses on the their control, including, but without limitation to face page by certified mail, return receipt war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by When VENDOR has knowledge of any actual or personal delivery and will be deemed potential force majeure or other conditions which effective upon receipt. Postage, delivery and will delay or threatens to delay timely other charges shall be paid by the sender. A performance of this Purchase Order, VENDOR party may change its address for notice by shall immediately give notice thereof, including all written notice complying with the relevant information with respects to what steps requirements of this section. VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any goods and/or services to the COUNTY. travel expenses that may be associated with this Purchase Order in accordance with 15. Assignment Florida Statute Chapter 112.061, Per Diem VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers, nor any money due or to become due without the employees and authorized persons. prior written consent of the COUNTY. Any e) In the event of any conflict between or assignment made without such consent shall be among the terms of any Contract Documents deemed void. related to this Purchase Order, the terms of the Contract Documents shall take 16. Taxes precedence over the terms of the Purchase Goods and services procured subject to this Order. To the extent any terms and /or Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate and use tax on real property, transient rental or overlap the Terms and Conditions of the property rented, tangible personal purchased or Contract Documents, the provisions of the rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most Chapter 212), and from federal excise tax. favorable to the County and/or provide the greatest protection to the County shall 17. Annual Appropriations govern. The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and #16-6612 16 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1366- 5/24/2016 16.F.3. Exhibit IV: Additional ITB Terms and Conditions 1. Additional Items and/or Services During the contract term, Collier County reserves the right to add related items and/or services upon negotiation of a satisfactory price by the Project Manager and Vendor. 2. Conflict of Interest Vendor shall provide a list of any businesses and/or organizations to which the firm has any affiliation or obligations within the past five (5) years; whether paid or donated, which could be construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 3. Vendor Performance Evaluation Collier County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon completion/termination of agreement. 4. Deductions for Non-Performance The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not performed in accordance with requirements, including required timeframe. The County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies directly related to the Vendor's non-performance. 5. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 6. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. #16-6612 17 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1367- 5/24/2016 16.F.3. 7. Florida Wood Products The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and other forest products produced and manufactured in the State of Florida as long as the price, fitness and quality are equal. 8. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 9. Standards of Conduct The Vendor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Vendor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 10. Licenses The Vendor is required to possess the correct professional and other licenses, and any other authorizations necessary to perform the required work pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of all the required licenses must be submitted with the bid response indicating that the entity bidding, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the ITB documents. Failure on the part of any vendor to supply this documentation with their bid response may be grounds for deeming vendor non-responsive. A Vendor with an office within Collier County is required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. Questions regarding professional licenses should be directed to Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required Business Tax Receipt(formerly known as Occupational Licenses) should be directed to the Tax Collector's Office at (239) 252-2477. 11. Protection of Property The Vendor shall ensure that the service is performed in such manner as to not damage any property. In the event damage occurs to any property as a direct result of the Vendor or their Sub vendor in the performance of the required service, the Vendor shall repair/replace, to the County's satisfaction, damaged property at no additional cost to the County. If the damage caused by the Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will be deducted from the monies due the Vendor. The County's project manager, shall coordinate with the Vendor/Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. #16-6612 18 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1368- 5/24/2016 16.F.3. 12. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 13. Invoice and Payments The County's project manager reserves the right to establish any one, or a combination of, these industry practices for contracts or purchase orders: Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred from the County to the contractor; and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. Time and Materials: the County agrees to pay the contractor for the amount of labor time spent by the contractor's employees and subcontractors to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the contractor's mark up). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subcontractor)timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.)for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of units received (no contractor inventory or cost verification required). Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk(a�collierclerk.com. #16-6612 19 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1369- 5/24/2016 16.F.3. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: • Traditional—payment by check, wire transfer or other cash equivalent. • Standard —payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty(60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six(6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees)to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 14. Survivability Purchase Orders: The Consultant/Contractor/Vendor agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 16-6612 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Purchase Order. 15. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in Insurance and Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain #16-6612 20 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1370- 5/24/2016 16.F.3. property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify"For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services Office (ISO)forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty(30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or #16-6612 21 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1371- 5/24/2016 16.F.3. companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 15. Debris Vendor shall be responsible for the removal and disposal of all debris from the site and the cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses; or upon the request of the County's representative, shall remove and dispose such debris and materials from the property. The Vendor shall leave all affected areas as they were prior to beginning work. 16. Direct Material Purchase The County reserves the right to require Vendor to assign some or all of its agreements with material suppliers directly to the County. Any such goods and/or materials purchased by the County pursuant to such an assignment of a material supply agreement shall be referred to as "County Furnished Materials" and the responsibilities of both the County and the Vendor relating to said materials shall be governed by the terms and conditions of this solicitation. Additionally, the County at its sole option may choose to purchase some or all of the goods and/or materials from other suppliers. In either instance the County may require the following information from the Vendor: • Required quantities of material. • Specifications relating to goods and/or materials required for job including brand and/or model number or type if applicable • Pricing and availability of goods and/or materials provided under Vendor's agreements with material suppliers 17. Grant Compliance The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the State of Florida, or any other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency. 18. Equipment Vendor shall have available and in good working condition, the necessary equipment to perform the required service. If required by the County, the Vendor shall supply a list of equipment and an hourly rate for each. Hourly rates will commence once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager. In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is needed, the Project Manager must be notified in advance for approval. The reimbursement of additional equipment expense shall be at cost and will commence once equipment arrives at the service site, unless otherwise agreed in writing by the Project Manager. The County reserves the right to request and obtain documentation of the Vendor's cost for time and material projects, and to withhold payments until documentation is provided. #16-6612 22 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1372- 5/24/2016 16.F.3. All County-purchased equipment must be new and of current manufacture in production at the time of bid opening, and carry industry standard warranties. At the time of delivery, at least two (2) complete shop repair manuals and parts lists must be furnished with each type of equipment. Vendor must service all equipment prior to delivery and/or acceptance by the County. The scope of these specifications is to ensure the delivery of a complete unit ready for operation. Omission of any essential detail from these specifications does not relieve the Vendor from furnishing a complete unit. 19. Collier County Information Technology Requirements All vendor access will be done via VPN access only. All access must comply with current published County Manager Agency (CMA) policies. Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request from the Information Technology Department. All vendors will be required to adhere to IT policies for access to the County network. Vendors are required to notify the County in writing twenty-four(24) hours in advance as to when access to the network is planned. Included in this request must be a detailed work plan with actions that will be taken at the time of access. The County IT Department has developed a Technical Architecture Requirements Document that is required to be filled out and submitted with your bid response. This document can be found on the Collier County Purchasing Department website: www.colliergov.net/purchasinq. On the left hand side of the menu, click on CC Technical Requirements. If this document is not submitted with your bid response, your bid response may be deemed non-responsive. #16-6612 23 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1373- 5/24/2016 16.F.3. Colter County Administrative Services Department Procurement Services Division Attachment 1: Vendor Submittal -Vendor's Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department, 3327 Tamiami Trail East, Naples, Florida 34112. We are not responding to this ITB for the following reason(s): Solicitation: 16-6612 -Calsense Irrigation Control System and Supplies ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Firm's Complete Legal Name Address City, State, Zip Telephone Number FAX Number Signature/Title Type Name of Signature Date: #16-6612 24 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1374- 5/24/2016 16.F.3. Cotter County Administrative Services Department Procurement Services Division Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12. The mailing envelope must be addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: • Solicitation: 16-6612 -Calsense Irrigation Control System and Supplies • Opening Date: 04/25/2016 13. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Company Name Signature &Title Date #16-6612 25 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1375- 5/24/2016 16.F.3. Cotler County Administrative Services Department Procurement Services Division Attachment 3: Vendor Submittal - Bid Response Form FROM: Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 16-6612 -Calsense Irrigation Control System and Supplies Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to provide the following: Line# Description Line Total 18 Section 1 Total $ Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net_ Days ® Bid Response Form is electronic. Please input your prices online. Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages.The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen (15) days after being notified of an award. #16-6612 26 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1376- 5/24/2016 16.F.3. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20 in the County of , in the State of Firm's Complete Legal Name Address City, State, Zip Florida Certificate of Authority Document Number Federal Tax Identification Number CCR#or CAGE Code Telephone Number FAX Number Signature/Title Type Name of Signature Date Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address #16-6612 27 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1377- 5/24/2016 16.F.3. co ger County Administrative Services Department Procurement Services Division Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit Solicitation: 16-6612-Calsense Irrigation Control System and Supplies (Check Appropriate Boxes Below) State of Florida(Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a"local business"under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: Year Business Established in ❑Collier County or❑ Lee County: Number of Employees(Including Owner(s)or Corporate Officers): Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s)or Corporate Officers): If requested by the County,vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Address in Collier or Lee County: Signature: Title: STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of , 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) #16-6612 28 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1378- Co ger County 5/24/2016 16.F.3. Administrative Services Department Procurement Services Division Attachment 5: Vendor Submittal—Immigration Affidavit Solicitation: 16-6612-Calsense Irrigation Control System and Supplies This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals (RFP)submittals. Further, Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of ,20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. #16-6612 29 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1379- 5/24/2016 16.F.3. Co ler County Administrative Services Department Procurement Services Division Attachment 6: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status(check only one) _Individual/Sole Proprietor _Corporation _Partnership _Tax Exempt(Federal income tax-exempt entity _Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number #16-6612 30 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1380- 5/24/2016 16.F.3. Colter county Administrative Services Department Procurement Services Division Attachment 7: Vendor Submittal - Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $100,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. 4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired; Automobile Included 5. El Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence El Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence ❑Valuable Papers Insurance $ Per Occurrence #16-6612 31 ITBT mplate_01202016 Packet Page 1381- Calsense Irrigation Control System and 5/24/2016 16.F.3. ❑ Employee Dishonesty/Crime $ Per Occurrence Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. 0 Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as"A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30) Days Cancellation Notice required. RLC 3/28/2016 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five(5) days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number #16-6612 32 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page-1382- 5/24/2016 16.F.3. Coter Cowlty Administrative Services Department Procurement services Division Attachment 2: Vendor's Check List IMPORTANT: THiS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: Al The Bid has been signed. 4 The Bid prices offered have been reviewed. ✓ The price extensions and totals have been checked. 4. The payment terms have been indicated. ---5. Any required drawings, descriptive literature, etc. have been included. A. Any delivery information required is included. N/07. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has been included. Orlay Addendum have been signed and included, if applicable. 4 Affidavit for Claiming Status as a Local Business, if applicable. A 0. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. i2. The mailing envelope must be addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: 13. • Solicitation: 16-6612-Caisense Irrigation Control System and Supplies • Opening Date: 04/25/2016 The bid will be mailed or delivered in time to be received no later than the specified opening date t and time. (Otherwise bid cannot be considered.) If submitting a manual bid, include any addenda(initialed and dated noting understanding and receipt). if submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. SiteOne Landscape Supply CompanName ' sti Lure& �''e 4/2 16 Date #16-6612 ITB Template_01202016 25 and Supplies Packet Page-1383- Calsense Irrigation Control System 5/24/2016 16.F.3. Cct�ier County Administrative Services°apartment Procurement Services Division Attachment 3: Vendor Submittal -Bid Response Form FROM: SiteOne Landscape Supply Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 16-6612 -Calsense Irrigation Control System and Supplies Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein, The Vendor agrees to provide the following: Lite# > L l�esc iptic�nr r Line Tc►tal' 18 Section 1 Total $105,290.34 Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15)days payment be offered. Prompt Payment Terms: 0 % Days; Net 30 Days ® Bid Response Form is electronic. Please input your prices online. Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen(15) days after being notified of an award. #16-6612 ITB Template_01202016 26 and Supplies Packet Page 1384- Calsense Irrigation Control System 5/24/2016 16.F.3. IN WITNESS WHEREOF,WE have hereunto subscribed our names on this 22nd day of April , 2016 in the County of Cuyahoga , in the State of OH Firm's Complete Legal Name SiteOne Landscape Supply Address 1385 East 36th Street City, State, Zip Cleveland, OH 44114 Florida Certificate of Authority Document Number Federal Tax Identification 36-4485550 Number CCR#or CAGE Code Telephone Number 216-706-9250 ext. 2550 FAX Number 248-581-1433 Signature/Title - Director Type Name of Signature eith . McGinty Date 4/22/16 Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name SiteOne Landscape Supply Address 24110 Network Place City, State, Zip Chicago, IL 60673 Contact Name NR Department Telephone Number 248-581-2100 FAX Number Email Address areceivable( siteone.com #16-6612 27 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1385- 5/24/2016 16.F.3. Colter County Administrative Services Department Procurement Semites Division Attachment 4: Vendor Submittal—Local Vendor Preference Affidavit Solicitation: 16-6612-Calsense Irrigation Control System and Supplies(Check Appropriate Boxes Below) State of Florida(Select County if Vendor is described as a Local Business Collier County ® Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a"local business"unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way.This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a"local business"under this section.A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: Year Business Established in ®Collier County or® Lee County:_15 yrs.^„ Number of Employees(Including Owner(s)or Corporate Officers):31 -35 Number of Employees Living in 0 Collier County or❑ Lee (Including Owner(s)or Corporate Officers):31-35 If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: SiteOne Landscape Supply Date: Li/ /(Q Address in Collier or Lee County: 37aep PRA L S )f:y 1J,oft ES L j`-{ ( D 4 Signature: ,• 0,0 " Title: ,` f CAT) STATE O' FLORI►A [ECOLLIER COUNTY ,tgLEE COUNTY Swo • and Subscribed Before Me, a Notary Public, for the above State and County, on thislU Day of a , A . ,20 ) f .\# f, .Q tary Public Nob Publlc-Stitt of 0l*i 21 27.".y'"�p - SCS: �i�1t�.z'iefi`n..ti. �i r.• • eu w+- (A• x, 7,'; EA,L) i ! .,(, •` ``.i rip M � • 4�` 28 and$u+ e151P, Catsense Irrigation Control System Mani it" Packet Page-1386- g Y 5/24/2016 16.F.3. Gorier County Administrative Services Department Procurement Services Division Attachment 5:Vendor Submittal—Immigration Affidavit Solicitation: 16-6612-Calsense irrigation Control System and Supplies This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid(ITB's)and Request for Proposals(REP)submittals. Further,Vendors/Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program,may deem the Vendor! Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System(E-Verify),operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name SiteOne Landscape Supply Print Name Keith 0. McGinty Title Director Signature 1:0;11 Date 4/22/2016 /79 State of CJ tx t t County of .... _Gt kt9 • The foregoingyy (( in++ ument was signed and acknowledged before me this -Z day of I ,20 by t't'l'\ I` � C Ci N" who has produced ?EV-SEW K LA7 bcu)n.} as identification. (Print or Type Name) f (Type of lde tification and Number) tatt cithr- Notary Public igrOtureQBE POTTS utin N. r -State of Ohio Printe e�4�r ,,��_ "!i;: t�county- y Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. #16-6612 29 ITB Template_01202016 Calsense irrigation Control System and Supplies Packet Page -1387- 5/24/2016 16.F.3. ler County Administrative Services Department Procurement Services Division Attachment 6:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information(provide all information) Taxpayer Name SiteOne Landscape Supply,LLc (as shown on income tax return) Business Name (if different from taxpayer name) Address 1385 East 361-h-Street City Cleveland State OH Zip 44114 Telephone 216-706-9250 FAX 248-581-1433 Email bidsesiteone.com Order information Remit/Payment Information Address Same As Above Address 24110 Network Place City State Zip City Chicago State IL Zip 60673 FAX FAX Email Email areceivable a( siteone.com 2. Company Status(check only one) _Individual I Sole Proprietor Corporation _Partnership _Tax Exempt(Federal income tax-exempt entity _X Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) 36-4485550 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification:Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature , r s' Date 4/22/16 Title Director Phone Number 216-706-9250 #16-6612 30 ITB Template_01202016 Calsense Irrigation Control System and Supplies Packet Page -1388- . 5/24/2016 16.F.3. • • • ,xrV ...e' j�+..iit. � •t1 A'i;', -... 4f.., '' •.t (1, U it,'r # I 74 f.. f-..;,,,:',--_t w p • � �..•� r t +`� � ,,,-3, ; ' :c7,70. j,.. y, t •$ , • ', )t i7 .t tttiia�cay"".rrr 11-, ~i"7r ! s'1"}=L # .# , , R'"-, ,,y4�f '-.'r ,=:,7.-...;;;;;I: t\,n YTfa• f+Ja" - f ,t-•:,• ry t t _f `�•.r Sl�M ..`^ t.I- A4 ti• J. r ,a.. ......Y *`' o,,t,,d. 1' f� 1�' `yYt�i r ..' .+, J i s x.-...,,17.4,:•-t E - t*'-'} ; t'= h C 3.'�Ec"G+.'" • N C i •z _ s. 1 iY -.L. •!r �: ii•••♦♦tk•-• ,4�• r '. . ...1:5--....-4' . mss Y.. y' s,�r .r � � � { } �.� 7 i[� � +1 d I /:,''JS •[ xr' .f. � ♦ ry-. � 1Y. l K yv.:%'•,,,,...;....,-.5-4:::-.- ,.:.-,:.:.,,:,,A.,..‘,..;,‘,:• ^' t rCn'n}ert +''i.' ex„,1, r: # >- - .r. -t- ?`-:� ?k•.C".f t :rP'fi " 'L�* _'ari .w • F ■♦ �•/ --, +•s : ,4';'` Ze.' 4\A"¢..,.,F ..4y' n , � ��'C.j-'-,1. % t 2 ,r. _ ?`'a' �t v,„,•,,,..-1,„_.•.•,,.� fi �• QK~ 7 tt �• +`Y. sr '.. „*w3g. 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Cotter County Administrative Services Department Procurement Services Division Attachment 7: Vendor Submittal-insurance and Bonding Requirements Insurance I Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes,Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ®Employer's Liability $100,000 single limit per occurrence 3. ®Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1 00� 0 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law,the ContractorNendorlConsultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. 4. ®Automobile Liability $ 1.000.000 Each Occurrence; Bodily Injury&Property Damage, Owned/Non-owned/Hired; Automobile Included 5. 0 Other insurance as 0 Watercraft $ Per Occurrence noted: ❑United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence ❑Valuable Papers Insurance $ Per Occurrence #16-6612 31 ITB Template_01202016 Packet Page-1390- Calsense Irrigation Control System and Supplies 5/24/2016 16.F.3. 0 Employee Dishonesty/Crime $ Per Occurrence including Employee Theft, Funds Transfer Fraud, Include a Joint Loss Payee endorsement naming Collier County. 6. 0 Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5%of the cost proposal.All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100%of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however,the surety shall be rated as"A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5%of the reported policy holders'surplus,all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number,or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30) Days Cancellation Notice required. RLC 3/28/2016 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five(5)days of the award of this solicitation. Name of Firm SiteOne Landscape Supply Date 4122/16 Vendor Signature '�� . ,p "w"' Print Name Keith 0, McGinty Insurance Agency Willis of New York, Inc Agent Name Gail Leacy Telephone Number 888-467-2378 #16-6612 32 1TB Tempiate_01202016 Calsense Irrigation Control System and Supplies Packet Page -1391- 5/24/2016 16.F.3. '�` ® CERTIFICATE OF LIABILITY INSURANCE Page 1 of 1 12 22/20 5 ! THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT ON• Willie oP New York, Inc. PH c/o 26 Century Blvd. nynNn,Fr . 877-945-7378 FAX(Air u 888-467-2378 P. 0. Box 305191 Anrr SS certificat:esewillis.corn Nashville, TN 37230-5191 INSURER(S)AFFORDINGCOVERAGE NAICN INSURER A:ACK American Insurance Company 22667-001 -INSURED Site One Landscape Supply, LLC INSURERS:Indemnity Insurance Company of North Amer 43575-001 300 Colonial Center Parkway, Suite 600 INSURER C: Roswell, GA 30076 INSURER!): INSURER E I J INSURER F. COVERAGES CERTIFICATE NUMBER:24028072 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AODL SUBS. POLICYEFP POLICYEXP LFR TYPE OF INSURANCE wqn w q POLICYNUMBER wnnry nyi. ommeIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY HDOG27403980 12/23/201512/23/2016rrEIIAApCC�Np{Q;F�CCURRENCE S 1,000,000 P CLAIMS-MADE X OCCUR REM MONcccEure ce) $ 1,000,000 MED EXP(Any one person) 5 10,000 PERSONAL&ADV INJURY S1,000,000 GEN'.AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2.000,000 X POLICY n JPER LOC PRODUCTS-COMP/OPAGG $ 2.000,000 OTMER: .. g A AUTOMOBILE LIABILITY ISAHOB866211 12/23/201512/23/2016�oM6{"EDSINGLEuMIr X ANYAUTO BOOILYINJURY(Perperson) $ ALT.OWNED —"SCHEDULED AUTOS AUTOS BODILY INJURY(Peraccident) S AUTOS HIRED AUTOS NDN-OWNED AUT OS PROPERTY DAMAGE (Paracddent) $ S UMBRELLAhAS OCCUR EACHOCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE S DED E RETENTIONS $ 13 WORKERS COMPENSATION trLRC48597915 12/23/2015PER NI- AND EMPLOYERS'LIABILITY i2/23/201E7C �CTAF{ITF F{2 A ANY PROPRIETOR/PARTNER/EXECUTIVE YI"i N1A 3CFC4859749A 12/23/2015 12/23/2016 E.L.EACHACCIOENT 5 1,000,000 A ltjO{TTMMa Spry nN EXCLUDED? WI,RC48597452 12/23/201512/23/201651.DIsEASE-EA EMpLOYEE S 1,000,000 DESCRIPTION OFOPERATIONS below E.L.DISEASE-POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES(ADORE/101,Additonal Remarks Schedule,may be attached if more apace is required) - RE: Renewal of Bid # 12-5870, Fertiliser: 4/29/13 - 4/23/14 In the event that any part of Bid No 12-5870 is awarded to John Deere Landscapes, Inc., Collier County Board of County Commissioners shall be named as an Additional Insured under the General Liability policy listed above to the extent required under Bid No 12-5870, CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHO- , 0R=- ESENT .ei Collier County / // 3327 Tamiami Trail, East Naples, FL 34112 `i'' Co11:4822823 Tp1:2016870 Cart:24028072 © '88-2014ACORDCORPORATION.AItrightsreserrred. ACORD 25(2014/01) The ACORD name and logo are registered mark of ACORD Packet Page-1392- 5/24/2016 16.F.3. 16.6612-Calsense irrigation Control System and Supplies Bid Schedule Section 1:Base Bid•Input unit prices for Calsence products in lines 1-17.That amount will be multiplied by the quantity in the column titled MULTIPLIER to yield a Line Total. Totals for lines 1-17 will automatically be generated in line 18. Report line 18 on Attachment 3:Bid Response Form. If products must be shipped to our facilities,all fees for shipping must be included in the unit prices below. *""No additional fees for shipping will be allowed*** ***Quantities listed below are for award purposes only and does not the actual amountrthat will be ordered under this potential contract*" " :'">?s;r:? 151 `-'.,eters` '.?sc'74�i�'stirik aw,k,11 i'r ;VVRINAWINAVAtiair :LInit;P it It :lie . iii at; 1 COMM-SYR Data Access Plan for 1 GP RS radio to 1-2 Controllers,60-month prepaid communication G87.33 7 $4,811.31 charge(5-years) 2 C5-2W-25T C53000 2-Wire decoder,2-station output 192.45 196 $37,720.20 3 CS-2W-POC CS3000 2-Wire decoder,POC which supports one master valve and one flow meter 343.66 10 53,436.60 CS3000 weather-based 2-Wire irrigation controller with support for up to 128 2-Wire 4 CS3-2W-5 stations mounted in SSE stainless-steel enclosure and Includes transient protection and 4100.16 1 $4400.16 field-replaceable modules;no antenna holes C53000 weather-based 2-Wire Irrigation controller with support for up to 128 2-Wire 5 053-2W-S1 stations mounted in SSE stainless-steel enclosure and includes transient protection and 4100.16 2 $8,200.32 field-replaceable modules;one antenna hole; (2)C53000 weather-based 2-Wire irrigation controllers with support for up to 128 2- Wire stations each mounted side-by-side in a double-wide SSE stainless-steel enclosure 6 C53-2W-SD 6048,52 1 56,048.52 and includes transient protection and field-replaceable modules;no antenna holes (2)CS3000 weather-based 2-Wire irrigation controllers with support for up to 128 2 7 053 2W-5DI Wire stations each mounted side-by-side in a double-wide SSE stainless-steel enclosure 6048.52 2 $12,097.04 and includes transient protection and field-replaceable modules;one antenna hole (2)CS3000 weather-based 2-Wire irrigation controllers with support for up to 128 2- Wire stations each mounted side-by-side in a double-wide SSE stainless-steel enclosure 8 C53-2W-SD1 6048.52 1 $6,048.52 and includes transient protection and field-replaceable modules;one antenna hole;does not include antenna (2)CS3000 weather-based irrigation controllers-one 2-Wire with support for up to 128 9 053-8-2W-5D1 2-Wire stations,and one 8-conventional wired station-mounted side-by-side in a $956.87 1 $5,956.87 double-wide SSE stainless-steel enclosure and includes transient protection and field- replaceable modules:one Stubby antenna hole 10 053-85TA KIT CS3000 8-station card and terminal for conventional wiring to stations,up to 6 per 481.13 1 $481.13 controller for a total of 48-conventional wired stations 11 CS3-GR CS3000 cellular modem communication device,one device-one controller 1461.73 5 $7,308.65 12 C53 -KIT C53000 hardwire communication card and terminal for SSE 54528 9 $4,907.52 enclosure,one option-one controller 13 CS3-W-KIT C53000 weather card and terminal;allows connection of ET Gage,Rain Bucket,Wind 531:54 1 $531.54 Gage,Rain Switch and/or Freeze Switch 14 ETG ET Gage 1260.11 1 $1,260.11 15 ETGE Vandal-resistant,stainless steel enclosure for ET Gage(model 911.86 1 $911.86 ETG) 16 SR-STUBBY Cellular stubby antenna with 2'antenna cable 178.71 5 $893.55 17 RB-1 Tipping Rain Bucket 576.44 1 5576.44 18 SECTION 1 TOTAL $105,290-34 Section 2:Alternate Products-Input additional calsense products that may be missing from the above list.These products are not included in the award formula. (Additional products can be provided on an attached sheet,in the same format as below) & i ro. .-.F ,lr x z. _..•.in' r 3^.t= 5/24/2016 16.F.3. Form W-9 Request for Taxpayer Give Form to the (Rev.August 2013) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service Name(as shown on your income tax return) SiteOne Landscape Supply,LLC Business name/disregarded entity name,if different from above ar a Check appropriate box for federal tax classification: Exemptions(see instructions): 0 0 IndividuaVsole proprietor 0 C Corporation ❑S Corporation 0 Partnership ❑Trust/estate c ¢ Exempt payee code(if any) `o 0 Q Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=partnership)► C Exemption from FATCA reporting gc code(if any) a� 0 Other(see instructions)► 'v Address(number,street,and apt.or suite no.) Requester's name and address(optional) a 1385 East 36th St. m City,state,and ZIP code m Cleveland,OH 44114 List account number(s)here(optional) riziligi Taxpayer identification Number(TIN) Enter your TIN In the appropriate box.The TIN provided must match the name given on the"Name"line I Social security nutter to avoid backup withholding.For individuals,this is your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other — — entities,it is your employer identification number(E1N).If you do not have a number,see How to get a TiN on page 3. Note.If the account is in more than one name,see the chart on page 4 for guidelines on whose I Employer identification number number to enter. 3 6 — 4 4 8 5 5 5 0 Part U Certification Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer Identification number(or I am waiting for a number to be issued to me),and 2. 1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report ail interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding,and 3. I am a U.S.citizen or other U.S.person(defined below),and 4.The FATCA code(s)entered on this form(if any)indicating that)am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all Interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other han inte- t and;ividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page,3. Sign Signature of l d Here U.S.personP. r ► {,X Datel.t..' General Instructions withholding tax on foreign partners'share of effectively connected income,and Section references are to the Internal R:•e• Code= unless otherwise noted. 4.Certify that FATCA code(s)entered on this form(if any)indicating that you are exempt from the FATCA reporting,is correct. Future developments.The IRS has ere-ed a page on IRS.gov for information Note.If you are a U.S.person and a requester gives you a form other than Form about Form W-9,at www.irs.gov/w9.4 ormation about any future developments W-9 to request your TIN,you must use the requester's form if it is substantially affecting Form W-9(such as legislation enacted after we release it)will be posted similar to this Form W-9. on that page. Definition of a U.S.person.For federal tax purposes,you are considered a U.S. Purpose of Form person if you are: A person who is required to file an information return with the IRS must obtain your individual who is a U.S.citizen or U.S.resident alien, correct taxpayer identification number(TIN)to report,for example,income paid to •A partnership,corporation,company,or association created or organized in the you,payments made to you in settlement of payment card and third party network United States or under the laws of the United States, transactions,real estate transactions,mortgage Interest you paid,acquisition or •An estate(other than a foreign estate),or abandonment of secured property,cancellation of debt,or contributions you made •A domestic trust(as defined in Regulations section 301.7701- to an IRA. 9 7). Use Form W-9 only if you are a U.S.person(including a resident alien),to Special rules for partnerships.Partnerships that conduct a trade or business in provide your correct TIN to the person requesting it(the requester)and.when the United States are generally required to pay a withholding tax under section applicable,to: 1446 on any foreign partners'share of effectively connected taxable income from such business.Further,in certain cases where a Form W-9 has not been received, 1.Certify that the TIN you are giving is correct(or you are waiting for a number the rules under section 1446 require a partnership to presume that a partner is a to be issued), foreign person,and pay the section 1446 withholding tax.Therefore,if you are a 2.Certify that you are not subject to backup withholding,or U.S.person that is a partner in a partnership conducting a trade or business in the 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If United States,provide Form W-9 to the partnership to establish your U.S.status applicable,you are also certifying that as a U.S.person,your allocable share of and avoid section 1446 withholding on your share of partnership income. any partnership income from a U.S.trade or business is not subject to the Cat.No.10231X Form W-9(Rev.8-2013) Packet Page -1394- 5/24/2016 16.F.3. XV HU#1DP Ii SD'.^JZ RUG Ir'vrWE:vhlctdn ER IrsrwEdln2_SIS F,hdv tiatfl trxrn Siteone Landscape Supply,LLC 300 Colonial Center Pkwy Ste 600 Entity DUNS: 180055774 CAGE Code: 31SN5 Roswell,GA,30076-4893, Status:Active UNITED STATES Dash Expiration Date:01/17/2017 Purpose of Registration:All Awards Hgv3g Whfrltt ._._._..___.. ._._._.._._......_.._____w._.._�..._..______..._.,_,.._... FrlhtGdod Entity Overview Dvvvhu,rgv Uhsv'#j#¢'hua✓ j r SP Fv Entity Information ! I I Uhsrwv I Name:vlhrgh#3dggvfdsh#/xssc#/IMF Business Type:Exv§hwItniftujdgl}drrq# Vhur1h#'rqurlfcAltJhsrua POC Name:NhlklPf3 Registration Status:tuba/h# EhSlivhuhq#Jhsrua Activation Date:3425425349 Expiration Date:3424:2534:# fl{favkgv D fwIrh#i{fo:v]rgv igdfv 'h#-I{focvhgv Ilifcr.qhqadn hp ehuv Exclusions R1317)RIS9'08F.ARCfI I Active Exclusion Records?Qr SAM I System for Award Management 1.0 LEP#(41SI7915349355901768 y ��7j/' A Z Z 2 4 its L" ..gov Note to all Users:wk1v18.41at0hghirldnryhlop hgaErp sxa at v�va:p llEcvhit kIr✓NI P irrgv acvhvlErgvhgvtrtp rglrulnitlxtliatlk ulP hvz Packet Page-1395- https://www.sam.gov/portal/SAM/?navigationalstate=JBPNS_r00ABXdcACJgYXZheC5... 4/26/2016 5/24/2016 16.F.3. FLORIDA DEPARTMENT OF STATE DIVISION or CORPORATIOnS Detail by Entity Name Foreign Limited Liability Company SITEONE LANDSCAPE SUPPLY,LLC Filing Information Document Number M13000007176 FEI/EIN Number 36-4485550 Date Filed 11/07/2013 State DE Status ACTIVE Last Event LC NAME CHANGE Event Date Filed 10/13/2015 Event Effective Date NONE Principal Address 300 Colonial Center Pkwy Ste.600 Roswell,GA 30076 Changed:03/28/2016 Mailing Address 300 Colonial Center Pkwy Ste.600 Roswell,GA 30076 Changed:03/28/2016 Registered Agent Name&Address GUTHRIE,JOHN,CFO 3706 PROGRESS AVE. NAPLES,FL 34104 Name Changed:01/21/2016 Address Changed:01/21/2016 Authorized Person(s)Detail Name&Address Title Manager JDA Holding LLC 300 Colonial Center Pkwy Ste.600 Roswell,GA 30076 Annual Reports Report Year Filed Date 2014 06/12/2014 2015 04/16/2015 2016 03/28/2016 Document Images 03/28/2016--ANNUAL REPORT View image in PDF format 04/16/2015--ANNUAL REPORT View image in PDF format 11/19/2014--LC Amendment View image in PDF format 06/12/2014--ANNUAL REPORT View image in PDF format 11/07/2013--Foreign Limited View image in PDF format Packet Page -1396- http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 4/26/2016 5/24/2016 16.F.3. Packet Page -1397- http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 4/26/2016