Agenda 05/24/2016 Item #16D10 5/24/2016 16.D.10.
EXECUTIVE SUMMARY
Recommendation to approve change order #1 to McGee & Associates for safety improvements
associated with the design plans to the sidewalk/pathway connecting the Collier County beach
parking lot at the end of Seagate Drive to the North Gulf Shore Boulevard beach access for $5,140
and make a finding that this expenditure promotes tourism.
OBJECTIVE: To seek the change order to reflect the pedestrian and bicycle improvements that are
consistent with community input.
CONSIDERATIONS: On November 23, 2015, the Tourist Development Council approved three (3)
Work Orders for the design of landscape enhancement at three(3) locations:North Gulf Shore Boulevard
Beach Access, South Marco Beach Access Parking Lot, and South Marco Beach Access Boardwalk and
Landscape to McGee & Associates, utilizing a Board approved contract 12-5892 —"Fixed Term
Landscape Architectural Services."
The County has received a number of public requests for safety improvements to the sidewalk/pathway
connecting the North Gulf Shore Boulevard Beach Access to the Collier County beach parking lot located
at the west end of Seagate Drive. The issue is that the narrow, 4.75 foot, sidewalk/pathway that is highly
utilized by visitors result in conflicts between walkers and bikers sharing the much used connection.
Preliminary community input was obtained from staff with the City of Naples, Naples Cay, Seagate
Home Owners' Association (HOA) and Gulf Shore Association of Condominiums (GSAC). There is
general agreement that widening and making improvements will resolve the conflict and improve public
safety. The improvements will also provide capacity, encourage bikers and walkers to safely use the
access point to the beach, and provide additional width for the sidewalk. The construction of the
sidewalk/pathway will be solicited separately.
The Parks and Recreation staff reviewed the proposal and recommends proceeding with this change
order. If approved, Change Order #1 will allow staff to work closely with the neighborhoods identified
above to design a consensus plan that reflects greater input from the community for these improvements.
TDC RECOMMENDATION: On March 28, 2016, the Tourist Development Council approved
the change order#1 to McGee &Associates and expenditure of funds with a recommended finding that
this expenditure promotes tourism by unanimous vote (8-0).
FISCAL IMPACT: Funding in the amount of$5,140 is budgeted from the Parks and Recreation Beach
Park Facilities Capital Fund 183 (TDC Beach Parking Facilities), Project No. 80335 —North Gulf Shore
Access.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: That the Board:
1. Approves change order#1 to McGee & Associates in the amount of$5,140 and make a finding
that this expenditure promotes tourism.
Prepared by:Vicky Ahmad,Project Manager,Facilities Management Division
Attachments: 1.Change Order#1/2.Proposal/3.Concept Plan
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5/24/2016 16.D.10.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.10.
Item Summary: Recommendation to approve change order#1 to McGee &Associates for
safety improvements associated with the design plans to the sidewalk/pathway connecting the
Collier County beach parking lot at the end of Seagate Drive to the North Gulf Shore Boulevard
beach access for$5,140 and make a finding that this expenditure promotes tourism.
Meeting Date: 4/12/2016
Prepared By
Name: AhmadVicky
Title: Project Manager,Facilities Management
3/10/2016 8:22:31 AM
Submitted by
Title:Project Manager,Facilities Management
Name: AhmadVicky
3/10/2016 8:22:32 AM
Approved By
Name: JonesHank
Title: Project Manager,Principal,Facilities Management
Date: 3/11/2016 2:21:25 PM
Name:pochopinpat
Title: Operations Coordinator,Administrative Services Department
Date: 3/11/2016 2:38:04 PM
Name: LinguidiDennis
Title:Division Director-Facilities Mgmt,Facilities Management
Date: 3/14/2016 11:16:00 AM
Name: WilliamsBarry
Title:Division Director-Parks&Recreation,Parks&Recreation
Date: 3/15/2016 9:38:19 AM
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5/24/2016 16.D.10.
Name: BetancurNatali
Title: Operations Analyst,Parks&Recreation
Date: 3/15/2016 2:26:12 PM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 3/18/2016 10:31:44 AM
Name: JohnsonScott
Title: Manager-Procurement,Procurement Services
Date: 3/18/2016 2:07:56 PM
Name: BurnsRhonda
Title:Procurement Specialist,Procurement Services
Date: 3/22/2016 4:33:12 PM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 3/30/2016 9:42:55 AM
Name: GreeneColleen
Title:Assistant County Attorney,CAO General Services
Date: 3/30/2016 12:10:04 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/30/2016 3:18:12 PM
Name: FinnEd
Title:Management/Budget Analyst, Senior, Office of Management&Budget
Date:4/4/2016 6:12:42 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 4/5/2016 10:13:36 AM
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5/24/2016 16.D.10.
Cc e-r County Procurement Services
Change Order Form
0 Contract Modification a Work Order Modification 0 Amendment
Contract#: 12-5892 Change#: 1 Purchase Order#: 4500164682 Project#: 80335
Contractor/Firm Name: Mc Gee&Associates contract/Project 12-5892/80335 t'~`tfs� '� tdd t3�=ukftcr
Project Manager Name:
Vicky Ahmad Division Name: Facilities Management
Original Contract/Work Order Amount $ 3,730.00 N/A Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount N/A N/A Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount $ 3,730.00 9/10/2016 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 5,140,00 137.80% Total Change from Original Amount
Revised Contract/Work Order Total $ 8,870.00 *VALUE! Change from Current BCC Approved Amount
Cumulative Changes $ 5,140.00 137.80% Change from Current Amount
I4 Completion Date.Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 1211/2015 Original 12/6/15 Last Approved 11/23/15 Revised Date t•Jt/A
Date Completion Date Date (Includes this change)
#of Days Added 0 Select Tasks II Add new task(s) 0 Delete task(s) 0 Change task(s) 0 Other(see below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and I or
the additional days added(if requested);2,)why this change was not included in the original contract;and,3.) describe the impact if
this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. Contract 12-5892—Fixed Term Landscape Architectural Services with Mcgee&Associates initial scope of
work was to prepare the professional landscape architectural services to enhance the landscaping for the
Gulf Shore Blvd. North to Seagate Drive beach access walkway. Public input into the project revealed a
need to address the conflict between walkers and bikers safety in the area connecting the Collier County
parking lot located at the west end of Seagate Drive to the west end of Gulf Shore Drive North cul-de-sac.
This change order will provide design plans to address the safety concerns and improve the narrow 4.75
feet existing shared sidewalk/pathway for bikers and walkers going to the beach.
2. The original scope of work was for landscape enhancement at Gulf Shore Boulevard North to the Seagate
Drive beach access walkway; this change order is the result of public input received by staff during the
design of landscaping.
3. If this change is not processed,walkers and bikers will continue to use the same narrow width of sidewalk/
pathway that exist. The safety improvements of the project will not be realized.
/ ,r
Prepared by:_Vicky Ahmad, Facilities Management Division Date:— 3,y ee i i!''
(Project Manager Name and Division) it
Acceptance of this Change Order snail constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and ail claims of the Contractor!Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Accepted by:_Mike'McGee,McGee&Associates - � Date: 3//6//4./Co itant/�-sib,Profen' Hata.al,.. -ame o imp,if project applicable)
....../7
Approved by:_Rhonda Cummings 1f .7% --= Date:
(Procurement Proles ions I)
(Divisions who may require additional signatures may include on separate sheet.)
Revised: 10/28/2014
0
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5/24/2016 16.D.10.
IN WITNESS WHEREOF,the parties have each,respectively,by an authorized person or agent,have
executed this Amendment on the date(s)indicated below.
Accepted: ,20_
Dwight E.Brock,Clerk OWNER:
BOARD OF COUNTY COMMISSIONERS
BY: OF COLLIER COUNTY,FLORIDA
Contractor's First Witness: By:
Donna Fiala, Chairman
By:
Signature CONTRACTOR:
name of company
Print Name
By:
Contractor's Second Witness: Signature
By: Print Name and Title
Signature
Print Name
roved as to Form and Legality:
ssistant County Attorney
Change Order#1—Contract 12-5892,PO#4500164682 Page 2
0
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J 6G►ee & Adoeletted
Landscape Architecture
February 4, 2016
Ms.Vicky Ahmad, Project Manager
Collier County Administrative Services Division
Facilities Management Department
3335 Tamiami trail East, Suite 101
Naples, Florida 34112
Subject: Proposal of Landscape Architectural Services for Modifications to Hardscape
Improvements to Gulf Shore Blvd. North to Seagate Dr. Beach Access Walkway per
Contract No. 12-5892, (M&A 2016-003P)
Dear Ms. Ahmad:
As requested McGee&Associates is providing the following proposal for your review and approval.
McGee&Associates(M&A)agrees to provide services for the landscape, hardscape and irrigation
renovation design and contract administration as generally described in the following"Scope of Services"
for the above listed project.
Scope of Services
Task 1.1 -Planning
Review County's existing landscape and irrigation"Record Drawings"for preparation of proposed
plans. Perform site review to verify locations of existing materials and irrigation system.
1.1.1 Site Observation
1.1.2 Review existing plans and provide field confirmation of existing conditions
1.1.3 Research&Review of existing permit documents
1.1.4 Base plan development-Update base plan for project areas
Task 2.1 -Final Hardscape Design
Prepare hardscape renovation plans per applicable Collier County Right of Way Ordinance and
Land Development Code requirements and per requested program elements.
2.1.1 Meetings &Correspondence:Attend necessary staff and/or project on-site meetings for
the project design development and provide required written correspondence, verbal
communications or presentations for the project development.
2.1.2 Concept&Design Development:
To minimally include items or services as follows:
a. Alternate concept layouts for presentation purposes.
b. Materials Tabulation of Quantities, bid schedule containing, quantities,
sizes&specifications.
c. Hardscape paving installation details and notes as identified or as applicable.
d. Site features details and specifications.
2.1.3 Construction Drawings: Prepare plans to County approved bidding and installation
construction drawings and specifications for exhibits or attachments to the final Contract
Documents.
2.1.3 Opinion of Costs: Develop opinion of costs related to the approved final drawings.
Design * Environmental Management * planning * Arborist
5079 Tamiami Trail East/P.O. Box 8052 Naples,Florida 34101
Phone (239) 417-0707* Fax (239) 417-0708
LC 098*FL 1023A
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Page Two—2/4/2016
Renovation N GulfShore Bch Access Walkway
Proposal#2016-003P
Schedule of Work
Design services will be completed within 30 days from the date of the Notice to Proceed.
Contract Administration services to be determined based upon bidding and construction dates.
Compensation
Task 1.1 $ 1,385.00
Task 2.1 $ 3,755.00
Total Fee: $ 5,140.00
Vied:4 LeG / 7114ee
Michael A. McGee, r.l.a.
President, McGee&Associates. LCC000098
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