Agenda 05/24/2016 Item #16A20 5/24/2016 16.A.20.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid 16-6634 "Pine Ridge Road Sidewalk Repairs" to
Southern Striping Solutions, LLC d/b/a Collier Paving & Concrete and authorize the necessary
budget amendment.
OBJECTIVE: To award a one-time project for concrete sidewalk work,Americans with Disabilities Act
(ADA) upgrades, curb and gutter removal and installation at several locations on Pine Ridge Road, from
Osceola Trail to Caribbean Road.
CONSIDERATIONS: This project was originally offered to the County's primary and secondary
vendors under Contract Number 15-6442, "Concrete: Sidewalks, Curbs, Floors and other Applications."
After both those vendors declined working on this project, the Procurement Services Division prepared
Invitation to Bid(ITB) 16-6634"Pine Ridge Road Sidewalk Repairs"to solicit competitive bids.
On April 7, 2016,the County advertised ITB 16-6634 on the Collier County Online Bidding System. On
April 11, 2016, a non-mandatory pre-bid meeting was held at which time the County reviewed bid
submission requirements with the one contractor in attendance. There are six hundred eighty-three (683)
vendors who subscribe to this solicitation commodity, of which seventeen(17) addresses downloaded the
bid documents,and two bids were submitted by the April 18,2016,deadline date.
After review, Southern Striping Solutions, LLC, d/b/a Collier Paving & Concrete had the lowest overall
bid price. The bid tabulation has been attached for review. Below, please find a summarization for the
project costs from the two bidders.
Southern Striping Solutions,LLC d/b/a Collier Paving&Concrete $243,416.13
Bonness,Inc. $270,487.14
FISCAL IMPACT: Funding is available in Gas Tax Capital Fund 313 Road Refurbishing, however
budget amendments are needed to move and properly account for this project in the Growth Management
Capital Fund 310 under Pathways Project 60118 as this pathway will not be constructed in conjunction
with a road construction or reconstruction project. Source of funding is a transfer from the General Fund.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
RECOMMENDATION: To award Invitation to Bid 16-6634 "Pine Ridge Road Sidewalk Repairs" to
Southern Striping Solutions, LLC d/b/a Collier Paving & Concrete and authorize the necessary budget
amendment.
Prepared by: Melissa Pearson, CPPB, Contract Administration Specialist, Road Maintenance Division,
Growth Management Department
Attachments:
1) Final bid tabulation
2) Solicitation document
Packet Page-485-
5/24/2016 16.A.20.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.20.
Item Summary: Recommendation to award Invitation to Bid 16-6634 "Pine Ridge Road
Sidewalk Repairs"to Southern Striping Solutions, LLC d/b/a Collier Paving &Concrete and
authorize the necessary budget amendment.
Meeting Date: 5/24/2016
Prepared By
Name: PearsonMelissa
Title: Contract Administration Specialist,Road Maintenance
4/27/2016 4:59:22 PM
Submitted by
Title: Contract Administration Specialist,Road Maintenance
Name: PearsonMelissa
4/27/2016 4:59:23 PM
Approved By
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 4/29/2016 12:17:51 PM
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 4/29/2016 12:19:04 PM
Name: MorganDave
Title: Manager-Maintenance-Road and Bridge,Road Maintenance
Date: 5/2/2016 8:31:15 AM
Name: CatoeMatthew
Title: Procurement Specialist,Procurement Services
Date: 5/2/2016 11:51:54 AM
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5/24/2016 16.A.20.
Name: GossardTravis
Title:Division Director-Road Maintenance,Road Maintenance
Date: 5/2/2016 1:53:21 PM
Name: KearnsAllison
Title: Manager-Financial&Operational Sprt, Capital Construction&Maintenance Budget/Fiscal
Date: 5/2/2016 2:39:17 PM
Name: ShueGene
Title: Division Director-Operations Support,Growth Management Department
Date: 5/2/2016 5:34:44 PM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 5/3/2016 7:03:14 AM
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 5/3/2016 1:39:53 PM
Name: JohnsonScott
Title: Manager-Procurement,Procurement Services
Date: 5/3/2016 1:48:32 PM
Name:KearnsAllison
Title:Manager-Financial&Operational Sprt, Capital Construction&Maintenance Budget/Fiscal
Date: 5/3/2016 3:11:05 PM
Name: TeachScott
Title:Deputy County Attorney,County Attorney
Date: 5/4/2016 11:25:06 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Administration
Date: 5/5/2016 11:12:06 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/9/2016 11:34:14 AM
Name:UsherSusan
Title: Management/Budget Analyst, Senior,Office of Management&Budget
Date: 5/16/2016 12:08:55 PM
Packet Page-487-
5/24/2016 16.A.20.
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 5/16/2016 4:38:47 PM
Packet Page -488-
5/24/2016 16.A.20.
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5/24/2016 16.A.20.
Co ler County
Administrative Services Department
Procurement Services Division
INVITATION TO BID
Date: April 7, 2016
From: Matt Catoe, Procurement Strategist
(239) 252-8929 (Telephone)
(239) 252-6421 (FAX)
matthewcatoe@colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: 16-6634 Pine Ridge Road Sidewalk Repairs
As requested by the Growth Management Division, the Collier County Board of County
Commissioners Purchasing Department has issued this ITB for the purpose of obtaining
fair and competitive responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre-ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. All
responses to questions will be posted on the website with electronic notification to all
prospective vendors.
We look forward to your participation in Collier County's competitive procurement
process.
cc: Travis Gossard
Note: All ITB responses submitted must include one (1) original labeled MASTER,
along with one (1) exact duplicate copy, including all required forms.0der.,'
Pnxanerre;ntSeetss Divisbn•3327 Tamiami Trail East•Naples,Florida 34112-4301.239-252-8407.wr<w.oilliergov..netprocurementsenices
16-6634 Pine Ridge Road Sidewalk Repairs 1
ITB Template_01202016
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5/24/2016 16.A.20.
Invitation to Bid
Index
Public Notice 3
Exhibit I: Scope of Work, Specifications and Response Format 4
Exhibit II: General Bid Instructions 21
Exhibit III: Standard Purchase Order Terms and Conditions 27
Exhibit IV: Additional ITB Terms and Conditions 30
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement 39
Attachment 2: Vendor's Check List 40
Attachment 3: Vendor Submittal - Bid Response Form 41
Attachment 4: Vendor Submittal—Local Vendor Preference Affidavit 43
Attachment 5: Vendor Submittal— Immigration Affidavit 44
Attachment 6: Vendor Substitute W—9 45
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 46
16-6634 Pine Ridge Road Sidewalk Repairs 2
ITB Template_01202016 Packet Page-494-
5/24/2016 16.A.20.
Cotter County
Administrative Services Department
Procurement Services Division
Public Notice
Sealed bid responses for Solicitation 16-6634 Pine Ridge Road Sidewalk Repairs, will be
received electronically or manually only at the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112 until 3:00 PM, Collier County local time
on April 18, 2016. Solicitation responses received after the stated time and date will not be
accepted.
Solicitation 16-6634 Pine Ridge Road Sidewalk Repairs
A non-mandatory pre-bid conference will be held on April 11, 2016, commencing promptly at
11:00 AM and held at Collier County Government, Purchasing Department, 3327 Tamiami Trail
E, Naples, FL 34112.
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department Online Bidding System website: www.colliergov.net/bid. All responses to questions
will be posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB responses form included and only
available for download from the Collier County Purchasing Department Online Bidding System
website noted herein. ITB Documents obtained from sources other than Collier County
Purchasing may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/Joanne Markiewicz
Director, Procurement Services Division
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasino and in the lobby of the Purchasing Building on April 7, 2016.
16-6634 Pine Ridge Road Sidewalk Repairs 3
ITB Template_01202016
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5/24/2016 16.A.20.
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Growth Management Division (hereinafter, the "Division or
Department"), the Collier County Board of County Commissioners Procurement Services Division
(hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB")with the intent of obtaining
bids from interested and qualified firms in accordance with the terms, conditions and specifications
stated or attached for this one-time project for concrete work at several locations on Pine Ridge Road.
The Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications
stated.
Brief Description of Purchase
A primary Contractor shall be responsible for all work assigned to the Contract and they shall
furnish all labor, materials, equipment, tools, transportation, Maintenance of Traffic(MOT), and
supplies required to complete the work in accordance with the Contract Documents.
Detailed Scope of Work
This project includes the management and performance of concrete services from qualified
contractors that have the capability to perform all the services in accordance with the solicitation
documents.
1.1. Quoted Prices
The bid prices quoted and the bid form shall be all inclusive, at the Contractor's expense, in
providing skilled labor, equipment, supplies, materials, transportation, supervision, tools, all man
hours, full restoration, and Maintenance of Traffic(MOT), unless otherwise noted.
1.2. Restoration
Full restoration is defined as bringing the disturbed area back to original or improved conditions.
Areas that are disturbed due to the Contractor staging area will be restored by Contractor at no
additional cost to the Division/Department.
1.3. Submittals
At bid submission, the prospective bidder shall submit the following documentation with their bid
submission demonstrating that they are a responsible bidder to fully perform the contract
requirements with the proper experience, reliability, capacity, facilities, and equipment.
A. Collier County Occupational License
B. Company Profile—A brief summarization of the company's history and relevant experience
to the services being requested in the ITB.
C. Qualifications—Must have a minimum of five(5) years of relevant project experience in
concrete work for sidewalk installations and repairs, curbing, and floors.
D. Equipment List—Contractor must provide a listing of owned and/or leased equipment to
include, but not limited to; date of manufacture, conditions, whether owned or leased and if
leased, date of lease expiration for the equipment that will be used for the performance of
the contract.
16-6634 Pine Ridge Road Sidewalk Repairs 4
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5/24/2016 16.A.20.
E. References— Provide a minimum of five(5) commercial accounts, other than Collier
County, references that are of similar nature to the work being requested in this ITB. Each
reference shall include: 1. Commercial account name with current contact information to
include email address and phone number. If providing terminated accounts must state the
reason the account is no longer active; 2. Brief project description with the location; 3.
Contract term.
F. Worksite Traffic Supervisor that has at least one(1)year of experience directly related to
worksite traffic control in a supervisory or responsible capacity and is certified by the
American Traffic Safety Services Association Worksite Traffic Supervisor Certification
Program or an equal approved by the CCBC.
G. A valid Maintenance of Traffic(MOT) Intermediate certificate. The Contractor is required to
have a minimum of three(3)years experience in MOT.
1.4. Guarantee
All restored areas on private property within the public right-of-way shall be guaranteed for one
(1) year. In the event of settlement of paved areas more than one-quarter inch ('/4") below the
undisturbed adjacent permanent pavement, the Contractor shall make the necessary repairs
to restore the pavement level within ten (10) calendar days after notification by the
Maintenance Manager or designee. The Contractor shall pay the cost of such repairs.
Withholding Payment for Defective Work
If the Division/Department discovers any defective work or material prior to the final
acceptance, or if the Division/Department has a reasonable doubt as to the integrity of any
part of the completed work prior to final acceptance, then the Division/Department will not
allow payment for such defective or questioned work until the Contractor has remedied the
defect and removed any causes of doubt.
2. MATERIALS
Must meet the requirements specified in section 520-2 of the Florida Department of Transportation
Standard Specifications for Road and Bridge Construction latest edition approved by the
Maintenance Manager or designee and any revisions thereof that are current.
Concrete, Class I (Pavement) ....Section 346 Chemical Admixtures Section 924
Grinding Concrete Pavement Section 352 Curing Materials Section 925
Coarse Aggregate Section 901 Pozzolans and Slag Section 929
Fine Aggregate Section 902 Embedded Items Section 931
Portland Cement Section 921 Joint Seal Section 932
Water Section 923
2.1. Base Rock- Lime rock, shell rock, and local rock shall conform to FDOT Specifications,
Section 911.
3. SPECIFICATIONS
The specifications are applicable to concrete designated as Class I (Nonstructural), hereinafter
referred to as"concrete". Contractor will use concrete composed of a mixture of Portland cement,
aggregates, and water, with or without chemical admixtures, slag, or pozzolanic materials. The
delivery of concrete shall be freshly mixed in an unhardened state to the work area site.
Note: Proposed construction and any contractual requirements not covered by these Standard
Specifications may be covered by Contract plan notes or by Supplemental Specifications or
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Special Provisions for the Contract. All requirements of such Supplemental Specifications or
Special Provisions shall be considered as a part of these Specifications. Contractor will follow
FDOT's Road and Bridge Specifications for Section 522 Concrete Sidewalk.
3.1. Foundation
Compact fill areas, including cut areas under the sidewalk that have been excavated more
than six(6) inches below the bottom of sidewalk to a minimum of 95% of AASHTO T 99
density. The area to be compacted is defined as that area directly under the sidewalk and one
foot(1') beyond each side of the sidewalk when right-of-way allows.
3.1.1. Contractor is responsible for any limerock base/fill material that may be required under
sidewalk to be removed and/or added, to keep consistent with the existing sidewalk
elevation(s) at no additional cost to the County. All cost should be included with the
unit price of pay item being used.
3.2. Sidewalk, Concrete Driveway, Curb, and Gutter Removal and Replacement
All sidewalk slabs shall have a minimum of six (6) inches in depth.
3.2.1. Concrete Materials
Comply with requirements of FDOT Section 345 for concrete materials, admixtures,
bonding materials, curing materials, and others as required.
A. Forms: Steel or wood for each type of use of size and strength to resist
movement during concrete placement and to retain horizontal and vertical
alignment until removal. Use straight forms, free of distortion and defects.
D Use flexible spring steel forms or laminated boards to form radius bends as
required.
D Coat forms with a non-staining form release agent that will not discolor or deface
the surface of the concrete.
B. Welded Wire Mesh: Welded plain cold-drawn steel wire fabric, AASHTO M55
(ASTM A185).
C. Epoxy Resin Grout: Type N as specified in FDOT Section 926.
D. Aggregate, brick, or other material required to match existing driveway or walk
shall be as approved by the Maintenance Manager or designee.
3.2.2. Concrete Mix, Design, and Testing
Comply with requirements of applicable FDOT Section 345 for concrete mix design,
sampling and testing, and quality control, and as herein specified. See Section
03310.
Design the mix to produce standard weight concrete consisting of Portland cement,
aggregate, air-entraining admixture and water to produce the following properties.
a. Compressive Strength: 4,000 psi for driveways, curbs, and gutters.
b. Compressive Strength: 3,000 psi for sidewalks.
c. Compressive Strength: 2,500 psi for concrete encasements and cradles.
d. Air Content: three to six percent(3-6%).
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e. Concrete placement slump shall not exceed plus or minus one inch (1")from the
approved design slump.
3.2.3. Form Construction
Contractor shall provide forms as specified in section 520-3 of the Florida Department
of Transportation (FDOT) Standard Specifications for Road and Bridge Construction
latest edition that has been approved by the Maintenance Manager or designee to
include all revisions.
3.2.4. Concrete Placement
Place the concrete as specified in section 520-5 of the Florida Department of
Transportation Standard Specifications for Road and Bridge Construction latest
edition approved by Maintenance Manager or designee.
A. Expansion Joints - Form 1/2 inch expansion joints between the sidewalk and the
curb or driveway or at fixed objects and sidewalk intersections with a preformed
joint filler meeting the requirements specified in section 932-1.1.
B. Contraction Joints—The Contractor may use open type or sawed contraction
joints.
C. Open-Type Joints - Form open type contraction joints by staking a metal bulkhead
in place and depositing the concrete on both sides. After the concrete has set
sufficiently to preserve the width and shape of the joint, remove the bulkhead.
After finishing the sidewalk over the joint, edge the slot with a tool having 1/2 inch
radius.
D. Sawed Joints - If choosing to saw the contraction joints, cut a slot approximately
3/16 inch wide and not less than 1 IA inches deep with a concrete saw after the
concrete has set, and within the following periods of time:
o 3/16 inch Saw cut joints, 1'/2 inch deep at not more than 30 feet intervals within
(12 hours)after finishing.
o 3/16 inch Saw cut joints, 1' inch deep within (96 hours)after finishing,
maximum 5 foot centers.
3.2.5. Concrete Finishing
Screeding: Strike-off the concrete by means of a wood or metal screed, used
perpendicular to the forms, to obtain the required grade and remove surplus water and
laitance.
3.2.6. Surface Requirements
Provide the concrete with a broom finish. Ensure that the surface variations are not
more than '/ inch under a 10 foot straightedge, or more than 1/8 inch on a 5 foot
transverse section. Finish the edge of the sidewalk with an edging tool having a radius
of%2 inch. Apply a tine finish by an approved hand method to curb cut ramps in lieu of
broom finish. Ensure that the tine finish consists of transverse grooves which are 0.03
to 0.12 inch in width and 0.10 to 0.15 inch in depth, spaced at approximately IA inch
center to center.
3.2.7. Curing
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Cure the concrete as specified in section 520-8 FDPT Standard Specifications for
Road and Bridge Construction latest edition that is approved by Maintenance
Manager or designee.
3.2.8. Admixture Requirements
Chemical admixtures may be added at the dosage rates recommended by the
manufacturer.
3.2.9. Material Substitutions
Approved material sources may be substituted for similar materials indicated on the
originally approved mix design. Use originally approved mix components and
proportions, when unsatisfactory test results are obtained from the use of the
substituted material(s).
3.2.10. Finishing— Repair of Minor Defects
Remove the forms within twenty four(24) hours after placing the concrete, and then fill
minor defects with mortar composed of one part Portland cement and two parts fine
aggregate. The Maintenance Manager or designee will not allow plastering on the
face of the curb. Remove and replace any rejected curb, curb and gutter, or valley
gutter without additional compensation.
3.2.11. Final finish
Finish all exposed surfaces while the concrete is still green. In general, the
Maintenance Manager or designee will only require a brush finish. For any surface
areas, which are too rough or where other surface defects make additional finishing
necessary, the Maintenance Manager or designee may require the Contractor to rub
the curb to a smooth surface with a soft brick or wood block, using water liberally.
Also, if necessary to provide a suitable surface, the Maintenance Manager or
designee may require the Contractor to rub further, using thin grout or mortar.
3.2.12. Curing —General
Continuously cure the concrete for a period of at least seventy two (72) hours.
Commence curing after completely finishing and as soon as the concrete has
hardened sufficiently to permit application of the curing material without marring the
surface. Immediately replace any curing material removed or damaged during the
seventy two (72) hour period. After removing the forms, cure the surfaces exposed by
placing a berm of moist earth against them or by any of the methods described below,
for the remainder of the seventy two (72) hour curing period.
3.2.13. Wet Burlap Method
Place burlap, as specified in section 925-1, of the Florida Department of
Transportation Standard Specifications for Road and Bridge Construction, and
revisions thereto current at the time of contract letting, over the entire exposed surface
of the concrete, with sufficient extension beyond each side to ensure complete
coverage. Overlap adjacent strips a minimum of 6 inches. Hold the burlap securely in
place such that it will be in continuous contact with the concrete at all times, and do
not allow any earth between the burlap surfaces at laps or between the burlap and the
concrete. Saturate the burlap with water before placing it, and keep it thoroughly wet
throughout the curing period.
3.2.14. Membrane Curing Compound Method
Apply clear membrane curing compound or white pigmented curing compound, as
specified in section 925-2 of the Florida Department of Transportation Standard
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Specifications for Road and Bridge Construction, and revisions thereto current at the
time of contract letting, by a hand sprayer meeting the requirements of section 350-
3.10 of the Florida Department of Transportation Standard Specifications for Road
and Bridge Construction, and revisions thereto current at the time of contract letting, in
a single coat continuous film at a uniform coverage of at least two hundred (200)
square feet per gallon. Immediately recoat any cracks, checks, or other defects
appearing in the coating. Thoroughly agitate the curing compound in the drum prior to
application, and during application as necessary to prevent settlement of the pigment.
3.2.15. Polyethylene Sheeting Method
Place polyethylene sheeting, as specified in section 925-3 of the Florida Department
of Transportation Standard Specifications for Road and Bridge Construction, and
revisions thereto current at the time of contract letting, over the entire exposed surface
of the concrete, with sufficient extension beyond each side to ensure complete
coverage. Overlap adjacent strips a minimum of six(6) inches. Hold the sheeting
securely in place and in continuous contact with the concrete at all times.
3.2.16. Backfilling and Compaction
After the concrete has set sufficiently, but not later than three (3)days after pouring,
refill the spaces in front and back of the curb to required elevation with suitable
material. Place and thoroughly compact the material in layers not thicker than six(6)
inches.
NOTE: Contractor is responsible for any limerock base/fill material that may be
required to be removed and/or added, to keep consistent with the existing elevation(s)
at no additional cost to the Division/Department
➢ All cost should be included with the unit price of pay item being used.
3.2.17. Surface Requirements
Test the gutter section of curb and gutter with ten (10)feet straightedge laid parallel to
the centerline of the roadway and while the concrete is still plastic. Perform straight
edging along the edge of the gutter adjacent to the pavement or along other lines on
the gutter cross-section, as directed by the Maintenance Manager or designee.
Immediately correct irregularities in excess of inch.
3.3. Quality& Final Cleaning Up of Right-of-Way
The Maintenance Manager or designee will review completed areas for quality and
acceptance.
A. Upon completion of the work but prior to the Division/Department's acceptance of work and
final payment, the Contractor shall remove from the right-of-way and adjacent property, all
falsework, equipment, surplus and discarded materials, rubbish and temporary structures.
B. Restore in an acceptable manner, all property, both public and private, that has been
damaged during the performance of the work, and leave the waterways unobstructed and
the roadway in a neat and presentable condition throughout the entire length of the work
under Contract.
C. Do not dispose of materials of any character, rubbish or equipment, on abutting property,
with or without the consent of the property owners. Areas determined to be unsatisfactory,
by the Maintenance Manager or designee shall be removed and replaced at no additional
cost to the Division/Department.
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D. All repairs shall be completed prior to Contractor's invoice submission for work completed
during the cycle.
E. The Director of Road Maintenance decision in determining completed work shall be final.
3.4. Production, Mixing, and Delivery
3.4.1. Concrete Production Requirements:
A. Deliver concrete from a production facility that is certified by the National Ready-Mixed
Concrete Association (NRMCA) or approved by the District Materials Office and on
the Department's approved plant list.
B. Produce concrete utilizing equipment that is in good operating condition and operated
in a manner to ensure a consistent product. Within two hours prior to each day's
batching, ensure that the concrete production facility determines the free moisture for
the coarse and fine aggregates.
C. Concrete placements expected to exceed three (3) hours, perform an additional
moisture test approximately half way through the batching operations and adjust batch
proportions accordingly. Ensure that the calibration of the measuring devices of the
concrete production facilities meets the requirements of Chapter 531 of the Florida
Statutes.
D. In quarterly intervals, ensure that all scales, meters and other weighing or measuring
devices are checked for accuracy by a qualified representative of a scale company
registered with the Bureau of Weights and Measures of the Florida Department of
Agriculture.
E. The accuracy of admixture measuring dispensers must be certified annually by the
admixture supplier.
3.4.2. Mixers
Ensure that mixers are capable of combining the components of concrete into a
thoroughly mixed and uniform mass, free from balls or lumps of cementitious
materials, and capable of discharging the concrete uniformly.
Operate concrete mixers at speeds per the manufacturer's design. Do not exceed the
manufacturer's rated capacity for the volume of mixed concrete in the mixer, mixing
drum, or container.
3.5.3 Delivery
Do not exceed one hundred twenty(120) minutes elapsed time between the initial
addition of water to the mix and depositing the concrete at the point of final placement,
subject to the ability to place and consolidate the concrete in accordance with
specification requirements.
Make adjustments to mix consistency at the site of placement only before any concrete
from the load is placed. Do not make adjustments which will cause the allowable slump
or maximum specified water cementitious ratio to be exceeded.
3.5. Field Quality Control
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A. General Concrete Mix Design — Prior to producing any concrete, submit the proposed mix
design to the Maintenance Manager or designee on a form provided by the manufacturer
approved by FDOT.
B. Use only concrete mix designs meeting the following requirements and having prior
approval of the Supervisor of Road Maintenance Contracts and Projects. Maximum water
to cementitious materials ratio 0.55 lbs/lbs [0.55 kg/kg] Minimum 28-Day Compressive
Strength 2,500 psi [17 MPa] Minimum cementitious Materials Content 470 lbs/yd3 [280
kg/m3] Slump 0 to 6 inch [0 to 150 mm].
C. Materials may be adjusted provided that the theoretical yield requirement of the approved
Mix design is met.
D. Show all required original approved design mix data and batch adjustments and
substituted material on the Department concrete delivery ticket.
E. The Maintenance Manager or designee may disqualify any concrete production facility for
non-compliance with Specification requirements.
3.5.1. Sampling and Testing —The Maintenance Manager or designee may sample and test
concrete at his discretion to verify the quality.
3.5.2. Certification and Acceptance
A. Furnish a Delivery Ticket with each batch of concrete before unloading at the
placement site. The concrete producer may use an alternate form provided that it
contains the required information.
B. Record material quantities incorporated into the mix on the Delivery Ticket. Ensure
that the Batcher responsible for production of the concrete, certifying that the batch
was produced in accordance with specification requirements, signs the Delivery
Ticket.
C. Sign the Delivery Ticket certifying that the maximum specified water to cementitious
materials ratio was not exceeded due to any jobsite adjustments to the batch, and
that the batch was delivered and placed in accordance with specification
requirements.
D. Concrete acceptance by the Division/Department will be by Certification on the
Delivery Ticket, as described herein, by the Batcher and the Contractor.
E. The Maintenance Manager or designee will hold the contractor responsible for
rejecting loads of concrete that do not meet specification requirements, or exceeds
the allowable slump or water to cementitious materials ratio. Replace, at no cost to
the Division/Department, all concrete that does not meet the 28-day compressive
strength requirements.
F. At the sole discretion of the Division/Department, the Maintenance Manager or
designee may accept concrete at a reduced pay when it is determined that the
concrete may not serve its intended function.
3.6. Concrete Gutter, Curb Elements
A. Concrete
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Use Class I concrete meeting the requirements of section 347 of the Florida Department of
Transportation Standard Specifications for Road and Bridge Construction, and revisions
thereto current at the time of contract letting.
B. Reinforcement
For all steel reinforcement that may be required, it must meet the requirements of section
415 of the Florida Department of Transportation Standard Specifications for Road and
Bridge Construction latest edition.
C. Joint Materials
Must meet the requirements of section 932 of the Florida Department of Transportation
Standard Specifications for Road and Bridge Construction latest edition.
D. Form Materials
Construct forms for this work of either wood or metal. Provide forms that are straight, free
from warp or bends, and of sufficient strength, when staked, to resist the pressure of the
concrete without deviation from line and grade. For all items constructed on a radius, use
flexible forms.
E. Depth of Forms
Ensure that forms have a depth equal to the plan dimensions for the depth of concrete
being deposited against them.
F. Machine Placement
The Contractor may place these items by machine methods with the approval of the
Supervisor of Road Maintenance Contracts and Projects provided that the Contractor
consistently produces an acceptable finished product, true to line, grade, and cross section.
G. Placing Concrete
Place the concrete in the form, and tamp and spade it to prevent honeycombing, until the
top of Structure can be floated smooth and the edges rounded to the radius shown.
H. Excavation
Excavate to the required depth and compact the foundation material upon which these
items are to be placed as specified in section 120-9 of the FDOT Standard Specifications
for Road and Bridge Construction latest edition.
NOTE: Contractor is responsible for removing all roots, vegetation, unauthorized piping
and other structures and items located in the footprint of where the work is to take place at
no additional cost to the Division/Department. All cost should be included with the unit
price of pay item being used. Upon discovery of active piping in the footprint the Contractor
will be responsible for capping off piping that may cause washouts or other damage to the
location at no additional cost to the County.
4. INTERNAL WORK ORDERS
The Division's Road Maintenance Manager or designee will generate and issue an internal work
order(s)for each project and assign a Division Inspector. The internal work order(s)will be
emailed to the Division Contract Administration Specialist or designee to process a Notice to
Begin Work.
Note: County Departments utilizing this contract may not follow the Division's same work flow
processes.
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5. NOTICE TO BEGIN WORK
The Division Contract Administration Specialist or designee shall generate the Notice to Begin
Work(NTBW)for each project for work to commence and its completion date. The NTBW will be
emailed to the Contractor's designated representative for the Contract. Contractor shall not
commence work without a Notice to Begin Work and Purchase Order.
Note: County Departments utilizing this contract may not follow the Division's same work flow
process.
6. CONTRACTOR'S DAILY ACTIVITY LOG
Upon the issuance of the Notice to Begin Work(NTBW) and prior to work commencing, the
Contractor shall submit to the Division Maintenance Manager or designee no later than 7:00 a.m.
EST their work schedule for the project work that was requested in the NTBW and the internal
work order(s).
6.1. At the project completion, Contractor shall submit to the Maintenance Manager or designee the
completed Daily Activity Log for Sidewalks, Curbs, Floors and Other Applications.
NOTE: The Contractor shall immediately notify the Division Maintenance Manager or designee of
any delays in work and they must follow up with written notification via email of the delay.
7. KEY PERSONNEL
The Contractor shall provide the Division/Department with the Project Manager with the contact
information for the on-site Supervisor and/or Crew Leader to include cell phone number(s) and
email addresses following contract execution. Those employees shall be able to effectively
communicate with the Division staff and the crews.
In the event the Contractor's key personnel will be absent, the Contractor shall immediately notify
the substitution personnel and provide the names and contact information in writing via email to
the Division Maintenance Manager or designee.
8. MEETINGS
Meetings throughout the contract term may be requested by the either party and they will require
mandatory attendance. There shall be no additional charges for meeting attendance.
8.1. Kick-Off Meeting
Immediately following post award of the contract and prior to commencement of work, the
Contractor's shall meet with the Division for a kick-off meeting to review the requirements of
the scope of work.
8.2. Emergency Response Meeting
The Contractor's representative may be required to travel immediately to a work area site to
meet with the Division Maintenance Manager or designee to resolve an emergency situation.
9. COMMUNICATION
The communication and cooperation is required of the Contractor with the Division Inspector or
designee. The Contractor agrees that they will provide on-site and off-site communication to
effectively communicate.
10. DELAYS
Inclement weather is expected which will delay the completion of project work within the time
parameters as outlined on the NTBW. The Contractor is required to email the Maintenance
Manager or designee at the time of inclement weather conditions which will cause the delay.
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10.1.All other delays that are due to unforeseen circumstances not caused by the Contractor shall
be requested in writing and sent via email to the Maintenance Manager or designee prior to
the delay commencing and the request will be reviewed for authorization and approval to
revise the NTBW to extend the date prior to the completion date.
11. LIMITATIONS OF OPERATIONS
11.1.Sequence of Operations
The Maintenance Manager or designee may require the Contractor to finish a section on
which work is in progress before starting work on any additional section.
11.2. Interference with Traffic
At all times conduct the work in such manner and in such sequence as to ensure the least
practicable interference with traffic. Operate all vehicles and other equipment safely and
without hindrance to the traveling public. Park all private vehicles outside the clear zone.
Place materials stored along the roadway so as to cause no obstruction to the traveling
public as possible.
12. CONTRACTOR'S SUPERVISION
Prosecution of Work
Project will not start until a Notice to Proceed and/or Purchase Order is provided to the awarded
Contractor. Give the work the constant attention necessary to ensure the scheduled progress, and
cooperate fully with the Supervisor of Road Maintenance Contracts and Projects and with other
contractors at work in the vicinity.
12.1. Contractor's Supervision
Give the work the constant attention necessary to ensure the scheduled progress, and
cooperate fully with the Supervisor of Road Maintenance Contracts and Projects and/or his
appointed assistant or representative and with other contractors at work in vicinity.
12.2. Contractor's Superintendent
Maintain a competent superintendent at the site at all times while work is in progress to act
as the Contractor's agent. Provide a superintendent who is a competent superintendent
capable of properly interpreting the Contract Documents and is thoroughly experienced in
the type of work being performed. Provide a superintendent with the full authority to receive
instructions from the Maintenance Manager, including promptly supplying any materials,
tools, equipment, labor, and incidentals that may be required. Furnish such superintendence
regardless of the amount of work sublet. Provide a superintendent who speaks and
understands English, and maintain at least one other responsible person who speaks and
understands English, on the project during all working hours.
12.3. Worksite Traffic Supervisor
Provide a Worksite Traffic Supervisor who is responsible for initiating, installing, and
maintaining all traffic control devices.
A. Ensure that the Worksite Traffic Supervisor has at least one (1)year of experience
directly related to worksite traffic control in a supervisory or responsible capacity and is
certified by the American Traffic Safety Services Association Worksite Traffic Supervisor
Certification Program or an equal approved by the CCBC.
B. Supervisor who is available on a twenty four(24) hour per day basis, and who reviews
the project on a day-to-day basis and participates in all changes to traffic control.
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C. Provide the Worksite Traffic Supervisor with access to all equipment and materials
needed to maintain traffic control and handle traffic related situations.
D. Ensure that the Worksite Traffic Supervisor immediately corrects all safety deficiencies
Do not allow minor deficiencies that are not immediate safety hazards to remain
uncorrected for more than twenty four(24) hours.
E. Ensure that the Worksite Traffic Supervisor is present to direct the initial setup of the
traffic control plan and any changes to it.
F. Ensure that the Worksite Traffic Supervisor is available on the site within forty five (45)
minutes after notification of an emergency situation and is prepared to positively respond
to repair the work zone traffic control or to provide alternate traffic arrangements.
G. The Maintenance Manager may remove from the project a Worksite Traffic Supervisor
that fails to comply with the provisions of this Sub article.
13.ALTERATION OF PLANS OR CHARACTER OF WORK
The Maintenance Manager reserves the right to make, at any time prior to or during the progress
of the work,such increases or decreases in quantities, whether a significant change or not, and
such alterations in the details of construction, whether a substantial change or not, including but
not limited to alterations in the grade or alignment of the road or structure or both, as may be
found necessary or desirable.
A. Such increases, decreases or revisions shall not constitute a breach of Contract, and they
shall not invalidate the Contract.
B. The Contractor agrees to perform the work, as revised, the same as if it had been a part of the
original Contract. In the instance above, the determination by the Maintenance Manager shall
be conclusive and shall not be subject to challenge by the Contractor in any forum, except
upon the Contractor establishing by clear and convincing proof that the determination by the
Maintenance Manager was without any reasonable and good-faith basis.
C. Any changes, by the Maintenance Manager, for approved work revisions or time line
extensions shall have a revised Notice to Begin Work(NTBW) issued by the Contract
Administration Specialist for any of the above occurrences.
13.1. Authority of the Maintenance Manager
Perform all work to the satisfaction of the Supervisor of Road Maintenance Contracts and
Projects. The Supervisor of Road Maintenance Contracts and Projects will decide all
questions, difficulties, and disputes, of whatever nature, that may arise relative to the
interpretation of the plans, construction, prosecution, and fulfillment of the Contract, and as
to the character, quality, amount, and value of any work done, and materials furnished,
under or by reason of the Contract.
NOTE: The Director of Road Maintenance will have the final authority.
13.2. Authority and Duties of the Maintenance Manager or designees
The Maintenance Manager may appoint designees that will have authorization to inspect
completed work and furnished materials. Such inspection may extend to all or any part of
the work and to the manufacture,preparation, or fabrication of the materials to be used.
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A. Designees are not authorized to revoke, alter, or waive any requirement of these
Specifications.
B. They have authorization to call to the attention of the Contractor any failure of the work or
materials to meet the Contract Documents, and have the authority to reject materials or
suspend the work until any questions at issue can be referred to and decided by the
Maintenance Manager.
C. The Maintenance Manager will immediately notify the Contractor in writing of any such
suspension of the work stating in detail the reasons for the suspension.
D. The presence of the Division Inspector or designee does not lessen the responsibility of
the Contractor.
NOTE: The Director of Road Maintenance will have the final authority.
14. MEASUREMENT AND PAYMENT
14.1. Measurement Standards
The Supervisor of Road Maintenance Contracts and Projects or his assistant will measure all
work completed under the Contract in accordance with the United States Standard
Measures [International System of Units(SI) Measures].
14.2. Measurement of Concrete
Square yards are bid at unit price for six(6) inches of thickness, for thickness other than six
(6) inches a multiplier will be used to calculate the square yards.
NOTE: All sidewalks shall have a minimum of six(6) inches in depth.
14.3. Measurement Payment Examples
A. Four(4) inch thickness would use a 0.67 multiplier which one square yard four(4) inches
thick would be equivalent to 0.67 square yards for payment purposes.
B. Eight(8) inch thickness would use a 1.33 multiplier so that one square yard eight(8) inches
thick would be equivalent to 1.33 square yards for payment purposes.
C. Twelve (12) inch thickness would use a 2.0 multiplier so that one square yard twelve (12)
inches thick would be equivalent to 2.0 square yards for payment purposes.
14.4. Scope of Payments
Items included in payment:
A. Accept the compensation as provided in the Contract as full payment for furnishing all
materials and for performing all work contemplated and embraced under the Contract; also for
all loss or damage arising out of the nature of the work or from the action of the elements, or
from any unforeseen difficulties or obstructions which may arise or be encountered in the
prosecution of the work until its final acceptance; also for all other costs incurred under the
provisions of the Florida Department of Transportation, Standard Specifications for Road and
Bridge Construction latest edition that is approved by Maintenance Manager or designee.
B. For any item of work contained in the proposal, except as might be specifically provided
otherwise in the basis of payment clause for the item, include in the Contract unit price or lump
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sum price for the pay item or itemize the cost of all labor, equipment, materials, tools and
incidentals required for the complete item of work, including all requirements of the section
specifying such item of work, except as specifically excluded from such payments.
14.5. Control of Work
The Maintenance Manager will review completed areas for quality and acceptance. Areas
determined to be unsatisfactory shall be removed and replaced at no additional cost to the
Department.
15.6.1 Negligence by the Contractor that results in damage to turf, curbs, sidewalks,
pavement or structures, mail boxes, appurtenances, etc. shall be repaired or replaced
by the Contractor to the satisfaction of the Maintenance Manager at no additional cost
to the Division/Department. Repairs shall be completed prior to submission of the
Contractor's invoice for work accomplished.
14.6. Compliance with Time Requirements
Commence work in accordance with the approved working schedule and provide sufficient
labor, materials and equipment to complete the work within the time limits set forth in the
NTBW.
14.6.1. Should the Contractor fail to furnish sufficient and suitable equipment, forces, and
materials necessary to perform the work in accordance with the required schedule, the
Maintenance Manager may withhold all estimates/proposals that are, or may become
due, or suspend the work until the Contractor corrects such deficiencies.
NOTE: Liquidated damages may be assessed for non-compliance of NTBW time limits.
15. PROPERTY DAMAGES
The Contractor shall take every precaution to avoid damaging objects and/or
15.1. Contractor shall notify the Division Maintenance Manager or designee immediately following
any damages to the property or objects such as, but not limited to: signs, curbs, guardrails,
and posts.
15.2.Any damages by the Contractor's crews shall be repaired or replaced at the sole expense of
the Contractor within ten (10) calendar days from damage. The repairs/replacements shall
be in accordance to FDOT or applicable specification and standards that are in effect at that
time.
15.3. It shall be at the discretion of the Division to withhold estimated damage repair/replacement
costs from an invoice until said repairs are completed and accepted.
15.4.The Contractor's crews shall inform the Division/Department of existing damages. Any
damages found, that were not caused by the Contractor's crew, shall have written
documentation and may include photographs and/or video footage. The
Division/Department must be informed immediately and followed by an email to the
Maintenance Manager or designee.
15.5.The Contractor must notify the Maintenance Manager or designee within one (1) hour when
the Contractor's equipment has been involved in an accident at the project work site.
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16. INSPECTION AND ACCEPTANCE
The Division Inspector or designee shall inspect any and all services rendered under the Contract.
The completed work shall be inspected for the quality and completeness of the work area site that
are within the required time lines.
16.1. Invoices shall be rejected for work that is incomplete; partial work completed within a work
site area shall be considered incomplete.
17. TRAFFIC CONTROL
The Contractor shall comply with the requirements of Collier County's Maintenance of Traffic
(MOT) Policy. Copies are available through the Risk Management or the Purchasing Department.
The Contractor shall be required to obtain the County MOT policy to review the requirements prior
to submitting a bid.
17.1. MOT costs shall be all inclusive, at the Contractor's expense, and incorporated into the line
item prices as outlined on the bid form.
17.2. A MOT Plan with proper placement of lane closed signs, pre-warning signs, arrow boards,
traffic cones, and etc. shall be approved prior to the lane being restricted from traffic.
17.3. An on-site work site employee must be work zone certified and be certified with MOT
Intermediate work zone certification.
17.4. The Contractor will be responsible for obtaining copies of all required manuals, MUTCD,
FDOT Roadway&Traffic Design Standards Indexes, or other related documents, and
familiarize themselves with their requirements. Strict adherence to the requirements of the
MOT policy will be enforced under this Contract.
17.5. Contractor shall be compliant with Florida DOT Design Standards, Index 600.
18. LANE CLOSURES
Proper placement of lane closed signs, pre-warning signs, arrow boards, traffic cones etc., the
lane may be restricted from traffic only during non-peak traffic periods 9:30 A.M. - 3:30 P.M.,
Monday through Saturday. No work will not be scheduled on Sunday unless otherwise approved
by the Maintenance Manager or designee.
18.1. The Contractor is required to contact the Growth Management Department, Customer
Service Specialist or designee, on Wednesday prior to lane closures so it can be
announced in Collier County's public Road Alert Notification. A Road Alert form must be
submitted (form provided by County).
19. SAFETY REQUIREMENTS
The Division may inspect the Contractor's equipment prior to contract commencement and may
inspect throughout the Contract term to ensure safety devices are intact and it is in good working
conditions.
19.1. If the Division Safety Coordinator or designee finds any equipment to be inadequate of
safety devices or it is not in proper working condition that shall cause safety issues, then the
Contractor shall immediately remove the equipment from service until the deficiency has
been corrected to the satisfaction of the Division Safety Coordinator or designee.
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19.1.1. The Contractor shall have replacement equipment so the Contract performance is
not delayed. Delayed performance from equipment being out-of-service shall result
in liquidated damages.
19.2.The Contractor's employees and/or subcontractor's employees' safety equipment shall be
required to be in accordance with current Florida DOT design standards, index 600 when
working within County Right-of-Ways.
20. UTILITIES
The Contractor shall be responsible in exercising caution while in the vicinity of utilities. It is the
Contractor's responsibility that they call 811 - Sunshine State One- prior to digging. Any damage
to utilities will be the Contractor's sole responsibility.
21. LIQUIDATED DAMAGES
Liquidated Damages (LDs)will be assessed when the Contractor's fails to complete the work
within the time specified as outlined in the NTP or any extension. The Contractor shall be liable
for liquidated damages and agrees to a ten (10%) percent deduction of the total invoice for a
specific site area that is non-compliant with the NTBW final completion date.
NOTE: At the discretion of the Maintenance Manager or designee, the final completion date can
be extended to due unforeseen circumstances or acts of force majeure that are beyond the
Contractor's control. The Contractor must request a date extension in writing prior to the
completion date with the reason for the delay via email notification.
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids/projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to
the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s).
• For the purposes of determining the bidder with the lowest price for award purposes only the
following methodology will be used:
❖ Lowest overall bid price (per cell: N109 of bid schedule)
• Collier County reserves the right to select one, or more than one suppliers, however, it is the
intent to select identify single awardee.
• The County reserves the right to issue a formal contract or standard County Purchase Order
for the award of this solicitation.
➢ If you are an awardee Bid #15-6442 Concrete: Sidewalks, Curbs, Floors and Other
Applications you will not be eligible to bid on this project.
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Term of Contract
The contract term, if an award(s) is/are made is intended to be for current needs only. This item is
not renewable.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event Date
Issue Solicitation Notice April 7, 2016
Last Date for Receipt of Written Questions April 13, 2016,
5:00PM EST.
April 11, 2016,
Non-Mandatory pre-solicitation meeting 11:00AM EST.
Addendum Issued Resulting from Written Questions or Pre- April 14, 2016
Proposal Conference
April 18, 2016,
Solicitation Deadline Date and Time 3:00PM EST.
Anticipated Evaluation of Submittals April 2016
Anticipated Board of County Commissioner's Contract April— May 2016
Approval Date
Vendor Required Documents
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
• Attachment 6: Vendor Substitute W-9
• Attachment 7: Insurance and Bonding Requirement
• Collier County Occupational License(See Section 1.3.A)
• Company Profile(See Section 1.3.B)
• Equipment List(See Section 1.3.D)
• References(See Section 1.3.E)
• Maintenance of Traffic(MOT) Intermediate certificate (See Section 1.3.G)
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Exhibit II: General Bid Instructions
1. Purpose/Objective
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department(hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB", or"Bid")with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and/or attached herein/hereto. The successful vendor will
hereinafter be referred to as the "Vendor"
All bids must be submitted on the Bid form furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non-responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty(180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non-responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and/or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and/or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.)and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
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5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and/or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum/clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications prior to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting
a bid response, please make sure that you have read all, understood clearly and complied
completely with any changes stated in the addenda as failure to do so may result in the rejection
of your submittal.
8. Bid Submission
For electronic submissions:
All electronic bids shall be submitted online via the Collier County Purchasing Department Online
Bidding System: www.colliergov.net/bid.
For paper submissions:
All paper bids shall be submitted to the County Procurement Director, Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as stated
in the Legal Notice. The County assumes no responsibility for bid responses received after the
due date and time, or at any office or location other than that specified herein, whether due to mail
delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid responses
shall be returned unopened, and shall not be considered for award.
Vendors must submit one (1) paper copy clearly labeled "Master," and one (1) exact
duplicate copy, including all required forms. List the Solicitation Number and Title on the
outside of the box or envelope. All bids sent by courier service must have the bid number and
title on the outside of the courier packet.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
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9. Questions
If the vendor should be of the opinion that the meaning of any part of the Bid Document is
doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be
answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department Online Bidding System website. For
general questions, please call the referenced Procurement Strategist identified in the Public
Notice.
10. Protests
Any prospective vendor/proposer who desires to protest any aspect(s)or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest
with the Procurement Director prior to the time of the bid opening strictly in accordance with the
County's then current purchasing ordinance and policies.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
all required information, documents or materials may be rejected as non-responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Purchasing Ordinance.
Local business means the vendor has a current Business Tax Receipt issued by the Collier
County Tax Collector for at least one year prior to bid or proposal submission to do business
within Collier County, and that identifies the business with a permanent physical business address
located within the limits of Collier County from which the vendor's staff operates and performs
business in an area zoned for the conduct of such business. A Post Office Box or a facility that
receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other
non-permanent structure shall not be used for the purpose of establishing said physical address.
In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well-being of Collier County in a verifiable and
measurable way. This may include, but not be limited to, the retention and expansion of
employment opportunities, support and increase to the County's tax base, and residency of
employees and principals of the business within Collier County. Vendors shall affirm in writing their
compliance with the foregoing at the time of submitting their bid or proposal to be eligible for
consideration as a "local business" under this section. A vendor who misrepresents the Local
Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to
claim Local Preference status for a period of up to one year.
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Under this solicitation, bidders desiring to receive local preference will be invited and required to
affirmatively state and provide documentation as set forth in the solicitation in support of their
status as a local business. Any bidder who fails to submit sufficient documentation with their bid
offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where federal or state law, or any other funding source, mandates to the
contrary, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following manner.
Competitive bid (local price match option). Each formal competitive bid solicitation shall
clearly identify how the price order of the bids received will be evaluated and determined.
When a qualified and responsive, non-local business submits the lowest price bid, and the bid
submitted by one or more qualified and responsive local businesses is within ten percent of the
price submitted by the non-local business, then the local business with the apparent lowest bid
offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the
price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In
such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder
are in fact qualified and responsive bidders. Next, the Purchasing Department shall determine if
the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to
businesses with drug-free workplace programs). If the lowest local bidder meets the
requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest
local bidder to submit a matching offer, less one(1)dollar, within five (5) business days
thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less
one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made
to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local
bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the
lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest
non-local bidder does, award will be made to the bidder that meets the requirements of the
reference state law.
Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude
said Bidder from being considered for local preference on this solicitation.
A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1)year.
The County may, as it deems necessary, conduct discussions with responsible bidders
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify)operated by the Department of
Homeland Security(DHS) in partnership with the Social Security Administration (SSA), provides
an Internet-based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
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Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If
the BidderNendor does not comply with providing both the acceptable E-Verify evidence
and the executed affidavit the bidder's/vendor's proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify)
program visit the following website: http://www.dhs.qov/E-Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s)to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority(www.sunbiz.orq/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
16. General Information
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When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug-free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Procurement Director.
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Exhibit III: Standard Purchase Order Terms and Conditions
1. Offer delivery; provided that risk of loss prior to
This offer is subject to cancellation by the actual receipt of the goods by the COUNTY
COUNTY without notice if not accepted by nonetheless remain with VENDOR.
VENDOR within fourteen (14)days of issuance. b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
2. Acceptance and Confirmation specifically stated in this Purchase Order.
This Purchase Order (including all documents Unless otherwise provided in Purchase
attached to or referenced therein) constitutes Order, no invoices shall be issued nor
the entire agreement between the parties, unless payments made prior to delivery. Unless
otherwise specifically noted by the COUNTY on freight and other charges are itemized, any
the face of this Purchase Order. Each delivery of discount will be taken on the full amount of
goods and/or services received by the COUNTY invoice.
from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the
terms and conditions contained in this Purchase same day via the same route must be
Order. consolidated. Each shipping container must
be consecutively numbered and marked to
No additional terms may be added and Purchase show this Purchase Order number. The
Order may not be changed except by written container and Purchase Order numbers must
instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips
is deemed to be on notice that the COUNTY must show Purchase Order number and
objects to any additional or different terms and must be included on each package of less
conditions contained in any acknowledgment, than container load (LCL) shipments and/or
invoice or other communication from VENDOR, with each car load of equipment. The
notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or
payment for any delivery of goods and/or return any shipment or equipment at
services, or any similar act by VENDOR. VENDOR'S expense that is not marked with
Purchase Order numbers. VENDOR agrees
3. Inspection to declare to the carrier the value of any
All goods and/or services delivered hereunder shipment made under this Purchase Order
shall be received subject to the COUNTY'S and the full invoice value of such shipment.
inspection and approval and payment therefore d) All invoices must contain the Purchase Order
shall not constitute acceptance. All payments are number and any other specific information as
subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts
All defective or nonconforming goods will be of prompt payment will be computed from the
returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of
VENDOR'S expense. receipt of invoices, whichever is later.
Payment will be made upon receipt of a
To the extent that a purchase order requires a proper invoice and in compliance with
series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as
COUNTY prospectively reserves the right to the "Local Government Prompt Payment
cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County
Order if goods and/or services provided early in Commissioners Purchasing Policy.
the term of the Purchase Order are
non-conforming or otherwise rejected by the 5. Time Is Of the Essence
COUNTY. Time for delivery of goods or performance of
services under this Purchase Order is of the
4. Shipping and Invoices essence. Failure of VENDOR to meet delivery
a) All goods are FOB destination and must be schedules or deliver within a reasonable time, as
suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment,
lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies
with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR
any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any
the COUNTY at the time and place of expenses incurred in enforcing its rights.
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VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the
delivery of nonconforming goods and/or services COUNTY from any and all claims, including
is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses,
upon further compliance with all specifications. including but not limited to attorneys' fees, arising
from, caused by or related to the injury or death
6. Changes of any person (including but not limited to
The COUNTY may at any time and by written employees and agents of VENDOR in the
notice make changes to drawings and performance of their duties or otherwise), or
specifications, shipping instructions, quantities damage to property (including property of the
and delivery schedules within the general scope COUNTY or other persons), which arise out of or
of this Purchase Order. Should any such change are incident to the goods and/or services to be
increase or decrease the cost of, or the time provided hereunder.
required for performance of the Purchase Order,
an equitable adjustment in the price and/or 11. Warranty of Non-Infringement
delivery schedule will be negotiated by the VENDOR represents and warrants that all goods
COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase
foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws;
to give notice if the changes will decrease costs. b) do not infringe any patent, trademark,
Any claims for adjustment by VENDOR must be copyright or trade secret; and c) do not constitute
made within thirty (30) days from the date the unfair competition.
change is ordered or within such additional
period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the
parties. COUNTY from and against any and all claims,
including claims of negligence, costs and
7. Warranties expense, including but not limited to attorneys'
VENDOR expressly warrants that the goods fees, which arise from any claim, suit or
and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of
will conform to the specifications, drawings, the goods and/or services provided under this
samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S
specified by the COUNTY, and will be of representations and warranties in section 11 (a).
satisfactory material and quality production, free
from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach
intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to
security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option,
claim of any third party. These warranties shall procure for the COUNTY the right to continue
survive inspection, acceptance, passage of title using the goods or services, or replace or modify
and payment by the COUNTY. the goods or services so that they become
non-infringing, (without any material degradation
8. Statutory Conformity in performance, quality, functionality or additional
Goods and services provided pursuant to this cost to the COUNTY).
Purchase Order, and their production and
transportation shall conform to all applicable 12. Insurance Requirements
laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide
Health and Safety Act, the Federal commercial insurance of such type and with such
Transportation Act and the Fair Labor Standards terms and limits as may be reasonably
Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing
face of the Purchase Order. and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
9. Advertising insurance policies shall be executed through
No VENDOR providing goods and services to the insurers authorized or eligible to write policies in
COUNTY shall advertise the fact that it has the State of Florida.
contracted with the COUNTY for goods and/or
services, or appropriate or make use of the 13. Compliance with Laws
COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order,
property without the prior written consent of the VENDOR agrees that it will comply with all
COUNTY'S Purchasing Department. federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
10. Indemnification this shall include the American with Disabilities
Act and all prohibitions against discrimination on
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the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that
origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of
status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure
without exception or stipulation shall be fully within 10 days of receipt of such notice.
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986 19. General
as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by
regulations relating thereto, as either may be the laws of the State of Florida. The venue
amended. Failure by the awarded firm(s) to for any action brought to specifically enforce
comply with the laws referenced herein shall any of the terms and conditions of this
constitute a breach of the award agreement and Purchase Order shall be the Twentieth
the County shall have the discretion to Judicial Circuit in and for Collier County,
unilaterally terminate said agreement Florida
immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in
be regarded by the COUNTY as a material and response to a breach of this Purchase Order
substantial breach of the contract arising from by VENDOR shall not constitute a waiver of
this Purchase Order. breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
14. Force Majeure deemed a waiver of any subsequent default
Neither the COUNTY nor VENDOR shall be by VENDOR.
responsible for any delay or failure in c) All notices under this Purchase Order shall
performance resulting from any cause beyond be sent to the respective addresses on the
their control, including, but without limitation to face page by certified mail, return receipt
war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by
When VENDOR has knowledge of any actual or personal delivery and will be deemed
potential force majeure or other conditions which effective upon receipt. Postage, delivery and
will delay or threatens to delay timely other charges shall be paid by the sender. A
performance of this Purchase Order, VENDOR party may change its address for notice by
shall immediately give notice thereof, including all written notice complying with the
relevant information with respects to what steps requirements of this section.
VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any
goods and/or services to the COUNTY. travel expenses that may be associated with
this Purchase Order in accordance with
15. Assignment Florida Statute Chapter 112.061, Per Diem
VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers,
nor any money due or to become due without the employees and authorized persons.
prior written consent of the COUNTY. Any e) In the event of any conflict between or
assignment made without such consent shall be among the terms of any Contract Documents
deemed void. related to this Purchase Order, the terms of
the Contract Documents shall take
16. Taxes precedence over the terms of the Purchase
Goods and services procured subject to this Order. To the extent any terms and /or
Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate
and use tax on real property, transient rental or overlap the Terms and Conditions of the
property rented, tangible personal purchased or Contract Documents, the provisions of the
rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most
Chapter 212), and from federal excise tax. favorable to the County and/or provide the
greatest protection to the County shall
17. Annual Appropriations govern.
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and/or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and/or organizations to which the firm has any
affiliation or obligations within the past five (5)years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon
completion/termination of agreement.
4. Deductions for Non-Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non-performance.
5. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
6. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations.
This provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
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7. Florida Wood Products
The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and
other forest products produced and manufactured in the State of Florida as long as the price,
fitness and quality are equal.
8. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119
(including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)),
ordinances, codes, rules, regulations and requirements of any governmental agencies.
9. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well-groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
10. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non-responsive. A Vendor with an office within Collier County is required to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license/registration will need to be renewed thereafter to remain "active" in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at(239) 252-2431, 252-2432 or 252-2909. Questions
regarding required Business Tax Receipt(formerly known as Occupational Licenses)should be
directed to the Tax Collector's Office at (239) 252-2477.
11. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair/replace, to the County's
satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
The County's project manager, shall coordinate with the Vendor/ Contractor the return of any
surplus assets, including materials, supplies, and equipment associated with the scope or work.
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12. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the
individual and/or firm for cause.
13. Invoice and Payments
The County's project manager reserves the right to establish any one, or a combination of, these
industry practices for contracts or purchase orders:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred
from the County to the contractor; and, as a business practice there are no hourly or material
invoices presented, rather, the contractor must perform to the satisfaction of the County's
project manager before payment for the fixed price contract is authorized.
Time and Materials: the County agrees to pay the contractor for the amount of labor time
spent by the contractor's employees and subcontractors to perform the work(number of hours
times hourly rate), and for materials and equipment used in the project(cost of materials plus
the contractor's mark up). This methodology is generally used in projects in which it is not
possible to accurately estimate the size of the project, or when it is expected that the project
requirements would most likely change. As a general business practice, these contracts
include back-up documentation of costs; invoices would include number of hours worked and
billing rate by position (and not company(or subcontractor)timekeeping or payroll records),
material or equipment invoices, and other reimbursable documentation for the project.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including
labor, materials, equipment, overhead, etc.)for a repetitive product or service delivered (i.e.
installation price per ton, delivery price per package or carton, etc.). The invoice must identify
the unit price and the number of units received (no contractor inventory or cost verification
required).
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(a�collierclerk.com.
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Collier County, in its sole discretion, will determine the method of payment for goods and/or
services as part of this agreement.
Payment methods include:
• Traditional —payment by check, wire transfer or other cash equivalent.
• Standard —payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant
of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges(credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation. The County will
entertain bids clearly stating pricing for standard payment methods. An additional separate
discounted price for traditional payments may be provided at the initial bid submittal if it is clearly
marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty(60) days from current monthly invoice will not be
considered for payment without prior approval from the Project manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six(6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees)to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
14. Survivability
Purchase Orders: The Consultant/ContractorNendor agrees that any Purchase Order that
extends beyond the expiration date of the original Solicitation 16-6634 Pine Ridge Road
Sidewalk Repairs will survive and remain subject to the terms and conditions of that Agreement
until the completion or termination of this Purchase Order.
15. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
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property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify"For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO)forms and endorsements or their equivalents. If Vendor has any self-insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self-insured retentions or deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices
of expiration, cancellation, non-renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to
reimburse the County for such costs within thirty(30) days after demand, the County has the right
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
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companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
16. Collier County Information Technology Requirements
All vendor access will be done via VPN access only. All access must comply with current
published County Manager Agency(CMA) policies.
Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon
request from the Information Technology Department. All vendors will be required to adhere to IT
policies for access to the County network. Vendors are required to notify the County in writing
twenty-four(24) hours in advance as to when access to the network is planned. Included in this
request must be a detailed work plan with actions that will be taken at the time of access. The
County IT Department has developed a Technical Architecture Requirements Document that is
required to be filled out and submitted with your bid response. This document can be found on the
Collier County Purchasing Department website: www.colliergov.net/purchasinq. On the left hand
side of the menu, click on CC Technical Requirements. If this document is not submitted with your
bid response, your bid response may be deemed non-responsive.
17. Security and Background Checks
If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four(4)years.
18. Maintenance of Traffic Policy
For all projects that are conducted within a Collier County Right-of-Way, the Vendor shall provide
and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform
Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the
Florida Department of Transportation's Design Standards (DS) on state roadways. These projects
shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein
by reference. Copies are available through the Risk Management and/or Purchasing Departments
and are available on-line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway&Traffic Design Standards Indexes, or other related documents, so to become familiar
with their requirements. Strict adherence to the requirements of the Maintenance of Traffic
("MOT") policy will be enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of
Award.
19. Debris
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Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
20. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and/or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and/or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and/or materials required for job including brand and/or model
number or type if applicable
• Pricing and availability of goods and/or materials provided under Vendor's agreements with
material suppliers
21. Grant Compliance
The purchase of any goods and/or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
22. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. If required by the County, the Vendor shall supply a list of equipment and an
hourly rate for each. Hourly rates will commence once equipment arrives at the service site,
unless otherwise agreed in writing by the Project Manager.
In the event that additional specialized and/or heavy equipment(backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site, unless otherwise agreed in writing by the Project Manager. The County reserves the
right to request and obtain documentation of the Vendor's cost for time and material projects, and
to withhold payments until documentation is provided.
23. Storage Tank Installation and Closure Requirements
The contractor shall ensure compliance with all NFPA regulations: specifically 110 & 30/30A;
FDEP chapter 62 regulations: specifically 761, 762, 777, and 780; 376 &403 Florida Statutes; and
STI, UL, PEI, ASME, NACE, NLPA, NIST &API referenced standards pertaining to the storage of
hazardous materials and petroleum products.
The contractor shall notify the Solid & Hazardous Waste Management Department (SHWMD) prior
to the installation, removal, or maintenance of any storage tank, including day tanks for
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generators, storing /will be storing petroleum products or hazardous materials. The contractor
shall provide a 10 day and 48 hour notice to SHWMD 239-252-2508 prior to commencement.
The contractor shall provide the plans pertaining to the storage tank systems containing
hazardous materials/ petroleum products to the SHWMD prior to plans submittal to a permitting
entity and then SHWMD must approve the plans prior to contractor's submittal for permitting.
24. 62-761.300 Applicability
1) General Requirements:
a) Underground storage tank systems: The requirements of this Chapter, unless specified
otherwise, apply to owners and operators of facilities, or owners and operators of UST
systems with individual storage tank capacities greater than110 gallons that contain or
contained:
i) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984
ii) Pollutants or hazardous substances after December 10, 1990; or
iii) Regulated substances in unmaintained storage tank systems.
b) This rule is applicable to non-residential facilities. Under 40 C.F.R. 280, residential tanks
greater than 1100 gallons containing motor fuels are subject to Federal UST rules
(advisory information only-not required by this Chapter).
25. 62-762.301, F.A.C. Applicability
1) General Requirements:
a) Aboveground storage tank systems: The requirements of this chapter, unless specified
otherwise, apply to owners and operators of facilities, or owners and operators of
aboveground stationary storage tank systems with individual storage tank capacities
greater than 550 gallons that contain or contained: Vehicular fuel, subject to Chapter 17-
61, F.A.C., after May 21, 1984
(1) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984;
(2) Pollutants after March 12, 1991; or
(3) Pollutants in unmaintained storage tank systems.
b) Aboveground compression vessels and hazardous substance storage tank systems:
Owners and operators of compression vessels and hazardous substance storage tanks
with capacities of greater than 110 gallons containing hazardous substances are only
required to comply with subsections 62-762.401(1)-(2), F.A.C.
c) Aboveground mineral acid storage tank systems: Owners and operators of facilities, or
owners and operators of aboveground mineral acid storage tank systems with capacities of
greater than 110 gallons containing mineral acids are only required to comply with Rule 62-
762.891, F.A.C.
26. Definitions
62-761.200(11) and 62-762.201(16), F.A.C.: "County' means a locally administered program
under contract with the Department to perform compliance verification activities at facilities with
storage tank systems.
62-761.200(48) and 62-762.201(62), F.A.C.: "Pollutants" includes any"product" as defined in
Section 377.19(11), F.S., pesticides, ammonia, chlorine and derivatives thereof, excluding
liquefied petroleum gas.
62-761.200(51) and 62-762.201(65), F.A.C.: "Product' as defined in Section 377.19(11), F.S.,
means any commodity made from oil or gas and includes refined crude oil, crude tops, topped
crude, processed crude petroleum, residue from crude petroleum, cracking stock, uncracked fuel
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oil, fuel oil, treated crude oil, residuum, gas oil, casing head gasoline, natural gas gasoline,
naphtha, distillate, condensate, gasoline, used oil, kerosene, benzene, wash oil, blended
gasoline, lubricating oil, blends or mixtures of oil with one or more liquid products or byproducts
derived from oil or gas, and blends or mixtures of two or more liquid products or byproducts
derived from oil or gas, whether hereinabove enumerated or not.
62-761(73) and 62-762(84), F.A.C.: "Vehicular fuel" means a petroleum product used to fuel
motor vehicles, including aircraft, watercraft and vehicles used on and off roads and rails.
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Colter County
Adminish alive Services Department
Procurement Services Division
Attachment 1: Vendor Submittal -Vendor's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 16-6634 Pine Ridge Road Sidewalk Repairs
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature/Title
Type Name of Signature Date:
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Cotter County
Administrative Services Department
Procurement Services Division
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB.
12. The mailing envelope must be addressed to:
Procurement Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: 16-6634 Pine Ridge Road Sidewalk Repairs
• Opening Date: April 18, 2016 @ 3:00PM EST.
13. The bid will be mailed or delivered in time to be received no later than the specified opening date
and time. (Otherwise bid cannot be considered.)
14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and
receipt). If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net/bid. The system will date and time stamp when the addendum files were
downloaded
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature &Title
Date
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Collier County
Administrative Services Department
Procurement Services Division
Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: 16-6634 Pine Ridge Road Sidewalk Repairs
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in
accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to
provide the following:
***SEE FOLLOWING PAGES ***
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net_ Days
❑ Bid Response Form is electronic. Please input your prices online.
❑ Bid Response is as follows: Lowest overall bid price $ (per cell: N109 of
bid schedule)
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Procurement Director for approval
within fifteen (15) days after being notified of an award.
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IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 20 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
CCR#or CAGE Code
Telephone Number
FAX Number
Signature/Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
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Go ier County
Administrative Senrices Department
Procurement Services Division
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: 16-6634 Pine Ridge Road Sidewalk Repairs(Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
❑ Collier County
El Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax
Collector for at least one year prior to bid or proposal submission to do business within Collier County, and
that identifies the business with a permanent physical business address located within the limits of Collier
County from which the vendor's staff operates and performs business in an area zoned for the conduct of
such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a
construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of
establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local
business"unless it contributes to the economic development and well-being of Collier County in a verifiable
and measurable way.This may include, but not be limited to,the retention and expansion of employment
opportunities, support and increase to the County's tax base, and residency of employees and principals of
the business within Collier County.Vendors shall affirm in writing their compliance with the foregoing at the
time of submitting their bid or proposal to be eligible for consideration as a"local business" under this
section.A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year under this
section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or ❑ Lee County:
Number of Employees(Including Owner(s)or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee(Including Owner(s)or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Address in Collier or Lee County:
Signature: Title:
STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public,for the above State and County, on this Day
of , 20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
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Collier County
Administrative Services Department
Procurement Services Division
Attachment 5: Vendor Submittal—Immigration Affidavit
Solicitation: 16-6634 Pine Ridge Road Sidewalk Repairs
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's)and Request for Proposals(RFP)submittals. Further, Vendors/Bidders are required to enroll in
the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile
page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this
Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/Bidder's proposal
as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of
the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act
and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's/Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of ,20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Colter County
Administrative Services Department
Procurement Services Division
Attachment 6: Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status(check only one)
_Individual/Sole Proprietor _Corporation _Partnership
_Tax Exempt(Federal income tax-exempt entity _Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D=Disregarded Entity, C=Corporation,P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification:Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
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Co ter County
Administrative Services Department
Procurement Services Division
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $1300{000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1; 00000;single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
ContractorNendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor/Consultant or anyone
employed or utilized by the ContractorNendor/Consultant in the performance
of this Agreement.
4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ❑ Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage(Jones Act)shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
❑ Employee Dishonesty/Crime $ Per Occurrence
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Including Employee Theft, Funds Transfer Fraud, Include a Joint Loss
Payee endorsement naming Collier County.
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount,the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A-"or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders'surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc.of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to
meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance
provisions.
9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial
General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all
work performed on behalf of Collier County.
11. ® Thirty(30) Days Cancellation Notice required.
RLC 3/28/2016
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required
within five(5)days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
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