Agenda 05/24/2016 Item #10A 5/24/2016 10.A.
OchsLeo
From: HazewinkelColby
Sent: Wednesday, May 18, 2016 5:43 PM
To: OchsLeo
Subject: Reconsideration-Vendor Buddy Quarles
Leo:
I'd like to have the BCC reconsider/remove proposed payables the Clerk has posted on the 5/10/16 Payables
Report/Vendor List to Vendor Buddy Quarles in the amounts of$20,606.40,$18,507.60,$3,272.22,$4,798.62,$4,798.62
(for a total of$51,993.46)
With thanks,
Commissioner Georgia Hiller
See Payables Report/Vendor List Page 1—attached
1
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5/24/2016 10.A.
COLLIER COUNTY
Board of County Commissioners
Item Number: 10.10.A.
Item Summary: Request for reconsideration of Item 1614 from the May 10, 2016 BCC
Meeting. (Commissioner Hiller)
Meeting Date: 5/24/2016
Prepared By
Name: BrockMaryJo
Title: Executive Secretary to County Manager,County Managers Office
5/18/2016 5:32:39 PM
Submitted by
Title: Executive Secretary to County Manager,County Managers Office
Name: BrockMaryJo
5/18/2016 5:32:41 PM
Approved By
Name: OchsLeo
Title: County Manager,County Managers Office
Date: 5/18/2016 5:50:30 PM
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5/24/2016 10.A.
EXECUTIVE SUMMARY
To provide to the Board a"Payables Report"for the period ending April 27,2016 pursuant to the Board's
request.
OBJECTIVE: To provide the Board a"Payables Report" as requested.
CONSIDERATIONS: On November 4, 2015, Board Chairman Nance sent a letter to the Clerk
requesting a"payables report"containing certain information including the"purpose"for each County
staff purchase.
On December 1, 2015, the Clerk responded agreeing to prepare a "payables report" for the Board,
noting however, that he would need additional information regarding the "purpose" for each County
staff purchase.
On March 8,2016,item 11D,the County Manager asserted that the financial system software provides
fields where he believes County staff provides an explanation of the"purpose" for each purchase.
On March 22,2016 the Board continued Agenda item 16J2.
Pursuant to the Inter-local Agreement for Services between the County Commission and the Clerk of
the Circuit Court,the Clerk has prepared the "payables report"which includes the fields identified by
the County Manager.
As can be seen by the attached report:
1. County staff does state a"purpose" for P-Card purchases in an identified field;
2. County staff does not state in an identified field, and often does not provide sufficient
information about,the "purpose"for non-P-Card purchases.
The Clerk will promptly conduct his pre-payment audit once sufficient information and Board approval
has been provided.
In addition to the requested payables report, the Clerk will continue to provide Item 16I, the listing of
payables as agreed to for the pendency of the current litigation, as well as Item 16J in compliance with
Florida statute 136.06.
FISCAL IMPACT: Unknown.
GROWTH MANAGEMENT IMPACT: This action will result in no growth management impact.
RECOMMENDATION: None
Prepared By: Crystal K. Kinzel, Director of Finance and Accounting
Attachment: Due to the size of the report requested,please refer to this link for the report in its
entirety: http://www.collierclerk.com/clerk-to-the-board/finance/payables-reports
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