Agenda 05/10/2016 Item #16E 5!'\
5/10/2016 16.E.5.
EXECUTIVE SUNIMARY
Recommendation to approve the administrative reports prepared by the Procurement
Services Division for modifications to work orders, change orders, surplus property and other
items as identified.
OBJECTIVE: To promote accountability and provide transparency to the public and gain
the Board's approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2013-69 as
amended by 2015-37 and the Procurement Manual (Section 19 Procedures), the Procurement
Services Division produces a regular Administrative Report which provides for Board approval of
the following transactions:
• Administratively approved work order modifications and/or contract change
orders/Amendments that do not exceed ten (10%) of the current Board approved aggregate
amount;
• Modifications to the current Board approved performance schedule (number of days);
Surplus disposal and revenue disbursement; and,
Other items as determined by the County Manager or designee.
The attached Change Orders report covers the period of March 16, 2016 — April 18, 2016; the
Surplus Report covers the period of March 22, 2016 — April 19, 2016.
FISCAL IMPACT: The net total for 2 changes to contracts is $38,683.00. The total number of
days added to contracts is 148. No revenue was received for the disposal of surplus items.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney,
is approved as to form and legality, and requires majority vote for approval. -
JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this action.
RECOMMENDATION: That the Board of County Commissioners ratifies/approves work order
modifications, change orders and/or Contract Amendments ; surplus disposal and revenue
disbursement; and other items as determined by the County Manager or designee in accordance with
Procurement Ordinance 2013-69 as amended by 2015-37.
PREPARED BY: Adam Northrup, Procurement Strategist, Procurement Services Division
ATTACHMENTS:
1. Change Order Report
2. Change Orders (backup)
3. Surplus Disposal and Revenue Report
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5/10/2016 16.E.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.5.
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for modifications to work orders, change orders, surplus
property and other items as identified.
Meeting Date: 5/10/2016
Prepared By
Name: NorthrupAdam
Title: Procurement Specialist, Procurement Services
4/20/2016 11:12:21 AM
Submitted by
Title: Procurement Specialist, Procurement Services
Name: NorthrupAdam
4/20/2016 11:12:23 AM
Approved By
Name: MarkiewiczJoanne
Title: Division Director - Procurement Services, Procurement Services
Date: 4/21/2016 7:55:34 AM
Name: MarkiewiczJoanne
Title: Division Director - Procurement Services, Procurement Services
Date: 4/21/2016 7:55:41 AM
Name: PriceLen
Title: Department Head - Administrative Svc, Administrative Services Department
Date: 4/25/2016 2:30:25 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/28/2016 10:30:20 AM
Packet Page -914-
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/28/2016 10:39:05 AM
Name: WellsLaura
5/10/2016 16.E.5.
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 4/28/2016 11:24:49 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 5/3/2016 11:31:38 AM
Packet Page -915-
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Packet Page -916-
5/10/2016 16.E.5.
�;
DepartmentPublic Utilities
'. s �• ^ '. ;mss- - E •
Collier County Public Utilities Department
3301 E. Tamiami Trail, Bldg. H
Naples, FL 34112
March 30, 2016
John Schiebold
5/10/2016 16.E.5.
Aaron Cromer
Office: (239) 252-5338
Cell: (239) 269-1890
EXLAg, Inc.
2180 West S.R. 434, Suite 6100
Longwood, FL 32779-5013
RE: Zero Dollar Contract Change Notification, Change # 13
10-5447 Enterprise Asset Management Consulting and Professional Services
Project # 50105
Purchase Order #4500130081
Dear Mr. Sheibold:
By copy of this letter, the above referenced work order is being issued a zero dollar ($0.00) change as
indicated below:
®The above referenced work order time is hereby extended by 148 calendar days. The original
number of project completion days was 742 . The new completion date shall be on or before
September 20, 2016. This coordiantes with the Woolpert EAM contract delivery schedule which is
scheduled for completion on September 30, 2016. Note: Time extensions cannot exceed 20%
By extending this work order, the County is not relieving your firm of its obligations to perform work
in a timely and satisfactory manner or any consequences resulting from failing to do so. Collier
County hereby reserves all legal rights, including, but not limited to, rights to terminate, suspend or
elect any other appropriate course(s) of action should circumstances warrant with regard to the
referenced work order.
Sincerely,
Aa"ff ii -OW,1-
Aaron Cromer, PE MBA
Principal Project I ager
wr
Swainson Ha- ` ocur nt Strategist, Purchasing
Approval Date: 31 31 / f
C: Ro) 4 eley, Clerk's Finance
Pianriing & Prp tManagerrient Division • 3339 Tamiami Trail East; Suite 303 • Naples, Florida 34112-5361 -239-252-4285 - FAX 239-252-5378
Packet Page -917-
5/10/201616.E.5.
COf4eV COUHty
Public Utilities Department
Planning & Project Management division
TO: Adam Northrup
FROM: Aaron Cromer, PE, MBA
DATE: May 2, 2016
SUBJECT: Change Order #13 for EMA, Inc. — Contract # 10-5447
One hundred and forty eight days (148) are being added to contract 10-5447 — Enterprise Asset
Management Consulting and Professional Services, to enable the contractor (EMA, Inc) to
continue to provide program support and QA/QC oversight of the asset management
implementation contract (Contract 13-6064). Contract 13-6064 is being performed by Woolpert.
Woolpert's implementation is scheduled for completion on September 30, 2016. It is prudent to
continue the QA/QC role of EMA on the Asset Management program so we have the proper
amount of oversight of the Implementation vendor (Woolpert).
This change was not included in the original contract because it was unknown that PUD would
need to modify the timing of the implementation contract (Woolpert - 13-6064). PUD is
requesting this change order to match this QA/QC contract with the newly updated Woolpert
end date.
If this change is not implemented, PUD will have limited QA/QC support of Woolpert, the
Enterprise Asset Management systems implementer. EMA has provided valuable oversight and
operational support in this role. EMA has provided guidance and direction in many operational
tasks, as well as system implementations oversight, ensuring Woolpert delivers the right
functionality, the way PUD requested.
This change is for time only, there will be no dollar increase as a result of this change. If you
have any further questions, please don't hesitate to contact me.
Planning & ProjectManagen rtOMsion - 3339 Tamiami Trail East, Suite 303 - Naples, Florida 34112-5361.239-252-4285 • FAX 239-252-5378
Packet Page -918-
5/10/2016 16.E.5.
DeLeonDiana
From:
CromerAaron ^
Sent:
Friday, April 01, 2016 10:17 AM
To:
HallSwainson; DeLeonDiana
Cc:
WolinKelli; ArnoldKelly
Subject:
EMA ZDCL 13 - Justification Narrative
A ZDCL is being issued to EMA in support of EAM Phase III deployment services. Woolpert, the contracted integrator of
our EAM system awarded under Contract 13-6064, Cityworks, has a deployment schedule for the Full Scale
Implementation Projects (FSIP) 1, 2, 3 and 5 that ends in September 30, 2016. EMA has clearly defined scope associated
with QA/QC of ensuring the appropriate and acceptable deliverables of FSIP 1, 2, 3, and 5. It is prudent to ensure the
QA/QC services are available and complementary to Woolpert's contract.
Aaron Cromer, MBA, PE
Principal Project Manager
�y�
_.
Collier County Public Utilities Division
Planning and Project Management Department
3339 East Tamiami Trail, Suite 303
Naples, FL 34112
office: 239.252.5338
mobile: 239.269.1890
fax: 239.252.5378
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send
electronic mail to this entity. Instead, contact this office by telephone or in writing.
Packet Page -919-
5/10/2016 16.E.5.
Procurement Services
Change Order Form
Contract Modification ❑ Work Order Modification ❑ Amendment
Contract # 15-6455 Change #: 03 Purchase Order #: 45-160119 Project#: Fund 620
Contractor/Firm Name.: GATES Butz Institutional Construction Contract/Project: Freedom Memorial Monument
Project Manager Name: Claude Nesbitt Division Name: Facilities Management
Original ContractM/ork Order Amount $ 1,377,971.00 6/23/15,11A Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$
698,452.70
(C,
Last BCC Approval Date, Agenda Item #
Current Contract/Work Order Amount
$
698,452.70
6/12/2016
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$
38,683.00
-46.51%
Total Change from Original Amount
Revised Contract/Work Order Total
$
737,135.70
5.54°%o
Change from Current BCC Approved Amount .
Cumulative Changes
1 $
(640,835.30)1
5.54%
Change from Current Amount
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and I
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. In accordance with the approval and direction provided by the Board at the 6/23/2015 meeting, Agenda Item #11A,the
allowance line is being reduced by ($42,145.60) to purchase granite directly from the supplier (Cold Spring Granite), resulting
in a tax savings. Also, increase the Gates contract by $80,828.60 to cover the, additional Board approved items (see
attached). The net change to the contract amount will be $38,683. The contract time has been suspended while the '
additional material is mined, fabricated and shipped. The final completion date will be modified once the additional material
has been delivered on site.
2 The Board's intent was to complete as many features as possible with the funds available. These changes were pre -approved by
the Board if additional funding was obtained either through value engineering, donations, cost savings, etc.
3. If not processed, the tax savings of $2,385.60 would not be realized, and the ability to fund other planned improvements would be
reduced.
Prepared by:
Date: 04/11/2016
(Claude Nesbitt, Project Manager Facilities Management)
Acceptance of this Change Order shall constitute a modification to contract I work order identified above and will be subject to all the same
terms and conditions as contai d in the contract / work order indicated above, as fully as if the same were statad in this acceptance. The
adjustment, if any, to n shall constitute a ruii and final settlement of any and all claims of the Contractor / Vendor I Consultant i
Design Profession arising o or related to the change set forth herein, including claims for impact and delay costs. pp
Accepted by: Date: A�
(Joh s, Institutional Construction, LLC)
Approvers by= Date:
t umme 4sident, BSSUv nitect Inc)
Approved by: Date:
(Brenda,giilhart, ProcurementProfessional)
Revised: 1 012 81201 4 (Divisions who may require additional signatures may include on separate sheet.)
Packet Page -920-
PRCVJREMENr U l_ ONLY
Admin
B t,
BCC eS
5/10/2016 16.E.5.
CHANGE OWNER X
ORDER ARCHITECT dXja CONTRACTOR
FIELD OTHER
PRCJECT Freedom Memorial Park CHANGE ORDER NUMBER: �
1555 Golden Gate Parkway DATE' April 11, 2016
Naples, Ft 34105 ARCHITECT'S PROJECT NJr68E:R: n/a
CONTRACT DATE: July 20, 2015
TO CONTRACTOR: CONTRACT FOR: nia
GATES Butz institutional Construction, LLC
27599 Riverview Center Blvd, Suite 205
Bonita Springs, Fl 34134
THE CONTRACT IS CHANGE AS FOLLOWS:
Deduct for granite benches, (3) state stone's with bronze plaques & fountain material purchased for the
county to include tax. (DMP)
Material subtotal: ($39,760.00)
60% sale tax: ($2,3£5.63)
D" [ROwC!-
M An
1 20 16
SSSW ARCHITECTS, tNC,
FORT MYERS
Not Valid until signed by the Owner, Architect and Contractor.
The Original Contract Sum was:
$1,377,971.00
Net Change by previously authorized Change Orders:
($679,516.30)
The Contract Sum prior to this Change Crder was:
$69$,452.70
The Contract Sum will be {iaecaasecd} {decreasad}-faRsk-
by this Change Order in the amount of:
($42+145.60)
The new Contract Sum including this Change Order will be:
$656,307,10
the Contract Time will be ' (unchanged) by 0 days
The date of Substantia) Completion as of the date o(this Change Order therefore is: TSD
NOTE: This summary does nor te."=ect changes in the Conlrac. Sum, Cgrtrach Time or Guarariead Vaximum Pnce
wench kava been aongrfzad by Construction Change Ovecirve
BSSW Architects, Inc GATES Butz Institutional Construction, LLC Collier County Board of Commisslonef
Arrcchiitwn
ect Gonfracfa Oer
glgq CB44ttta,L A •rNr S �i cL
27599 Riverview Center Blvd, Suite 205 Collier County Board of Commissioners
El M�r�F-22949 Bonita Springs, Fl 34134 Naples F134112
r l _. Add!C55:
Dare:
l Defe: f%•—� Data:
AIA DOCUMENT 6701' CHANGE ORDER ' 1987 EDITION' AIA' 1987' THE
AMERICAN INSSTITi1TE OF ARCHITECTS, 1735 NEW YORK AVE„ N.V4, WASHINGTON D.C. 30D05
Packet Page -921-
G8701-1987
GJUSS
+C�As r*iva - C'f (-07'rZ;4
Potential Change Order # 4
ATTN : Collier {County
3327 Tam€larni Trail East
Naples, Fl 34112
Elate.
Re Preed-orn Memorial Park
1515 Golden Gate Parkway
Naples, Fi 314105
4112/2010
5/10/2016 16.E.5.
Description of ch2n" •
Amount
Add the ta(tow£n Icnms;.
Aft 4 r:,r:n;tain
88,11,10
AR G BCnO }
11»789.30
StanaringStmwiY iBy; $
1it, It'x-(X)
P..".- Modification ar. Frfrq C
2,40(106
Re€orate and upr,:rade flte s tc tiF.h at V;ig pale, wtucting photocell; and hnwrs a
3,931,00
In,tarl r,x,j Ball tNT )1E ck,, 1;-rtAi(r mf nutm 11Ynnilnll walRwxv
)psri.exl
Rrplace ali e."jnY (,,ickE'tl twbl S%C3;nd rww, ;nd utY4T.)de trig PI WO In W '0111.WW
0.0
FMr hinge th. rtuthx d 5hell to 7rigrhlo rhipt aYtrrirY(`: Lt' prying qo'w>
TOTAL CHANGES
5 1 i5,J47.M3
Ailawant<_ Baianre tarry tnrvaTtt
55.0?6.00
N't AnYvunl ut UYangr 7,etdrT
S p,{;,823.C>;3
Note: ;he above mentioned di ang-e will not cot'rifnonce vntii
proper written autborizat4on is re,
Cons ucaaon_ Please sign, date and ra#urn in order to avoid
possible rdeiays.
Accetarts _' nature:
Date:
:2t -4a lover rew Center Blvd, Su'€m 200,
Aarrita §prier t Ft U1 34
Ph_{239}593-3777
Pax. rt239,t *593.3477
Packet Page -922-
UTEGT�
,MYERS
5/10/2016 16.E.5.
6/23/2015 11.A.
EXECUTIVE SUMMARY
Recommendation to approve the award of Invitation to Bid #15-6455 Freedom Memorial
Monument to Gates Construction; authorize the Chairman to sign the contract; delegate to
the County Manager or designee the authority to carry out administrative and ministerial
actions necessary to implement the Board's direction during the Board's summer absence;
and authorize the necessary Budget Amendments.
OBJECTIVE: To obtain comprehensive construction services for the prompt completion of the
Freedom Memorial Monument at the Fred W. Coyle Freedom Park.
CONSIDERATION: On April 26, 2005, Agenda Item 10C, by Resolution 2005-259, the Board of
County Commissioners accepted the design of the Freedom Memorial submitted by Gerald Ladue,
and approved its construction on the Main Government Complex. Subsequent Board actions
relocated the site of construction to the recently renamed Fred W. Coyle Freedom Park where
ground was broken on September 29, 2009.
On February 10, 2015, and May 26, 2015 (Agenda Items 10B and 16H5 respectively) the Board
authorized County matching funds (up to a maximum. of $600,000) to add to monies collected since
October 2014 through brick purchases, direct donations, or by fund raising events. The combined
funds are to be used to promptly complete construction of the approved design. These funds will be
in addition to the approximately $598,100 similarly accumulated and utilized before FY 2014 to bring
the Memorial to its current, unfinished condition.
On April 30, 2015, the Procurement Division solicited bids to contract for the construction. The
selection of vendors was based on the lowest qualified responsive bidder as
outlined in the
solicitation.
A total of eighteen hundred and fifty seven (1,857) notices were sent,
fifty eight (58)
downloaded
and two (2) submissions received. Both submissions were deemed responsive and
neither submission provided donated services, equipment or supplies.
Q4- P_
Iterrt Description �' At
1. *
LA AB
General Conditions $ 212,807
$ 318,281
2
Flag and Map Cladding $ 888,344.
$ 792,750
Base Bid: Su 'to S l :a N. ..., '$1 1�f,'�51
s� ... 1 1 :1k031`'
� �. ...
u.,.w r .. ..
3. *
Alternate: (a) Column, Globe and Eagle $ 152,758
$ 200,527
4.
Alternate: (b) Freedom Fountain $ 110,558
$ 91,200
5. *
Alternate: Dedication Monument $ 24,062
$ 31,696
6.
Alternate: Three (3) Freedom Benches $ 26,548
$ 34,614
7
Altemate_ Fiftv (501 State Stone Disks $ 290,190
$ 307,846
STAFf=; F2ECOMMENDD i41l41ARQ TQTAL .. ,. x..31,377,971 $1,443,254 e
Staff recommends awarding the line items above denoted with asterisks to the lowest qualified
responsive bidder, Gates Construction. The total award amount to Gates Construction will be
$1,377,971. ' This award will leave a balance of approximately $69,890 remaining in the Fund
620 to cover any permit or miscellaneous fees required.
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ATA
923-
5/10/2016 16.E.5.
6/23/2015 11.A.
In order to complete as many features of the Freedom Memorial as possible within the total funds
budgeted, Staff requests the Board to approve the following direction:
• Utilize the Direct Material Purchase option in order to achieve contractual savings in
the order of $56,000 that will be added to the Allowance balance.
• Utilize a value engineering approach, with the Artist's participation and approval, on the
lowest, "stage" section of the paved area in front of the Dedication Monument to gain
additional savings to be added to the allowance balance.
• Utilize the same value engineering approach on any other construction details that may
become apparent during the detailed construction process to gain additional savings to be
added to the allowance balance.
• Utilize the aggregate amount remaining in the allowance when construction has progressed
to the point where unforeseen site conditions are no longer likely, to proceed with funding
the following alternate items from the allowance balance, and adding those items by work
directive with a follow-up, administrative change order to the contract (listed in. priority
order):
1. Freedom Fountain
2. Freedom Benches
3. State Stone Disks and Cast Bronze Plaques
FISCAL. IMPACT: Funding in the amount of $1,447,863.50 is budgeted and currently available
in the current and next fiscal years of FY 15 and FY 16. Source of the funds is Fund 620.
GROWTH MANAGEMENT IMPACT: There is no impact on the Collier County Growth
Management Plan.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. — CMG
RECOMMENDATION: That the Board of Collier County Commissioners awards Invitation to Bid
415-6455 Freedom Memorial Monument to Gates Construction; authorizes the Chairman to sign
the contract; delegates to the County Manager or designee the authority to carry out
administrative and ministerial actions necessary to implement the Board's direction during
the Board's summer absence; and authorizes the necessary Budget Amendments.
Prepared BY: Claude Nesbitt, Project Manager, Facilities Management Division
Attachments: 1) Solicitation; 2) Bid tabulation; and 3) Contract 15-6455,
htt //www colliergov net/ftp/AgendaJune2315/AdminServices/15-6445FreedomMemorialMonumentcontractCAO.pdf
Packet Page -89-
Packet Page -924-
Collier County
Surplus Disposal and Revenue Report
March 23, 2016 - April 18, 2016
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CHARLES RICE
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CHARLES RICE
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CHARLES RICE
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20061674
AIM600 PROG DIGESTION SYSTEM
5111A2395
$ 516.67
Recycled
Broken
CHARLES RICE
421510
30018278
20010847
HP LASERJET PRINTER 8150DN 32 PPM 32MB
1200 A3
USBF014770
$ -
Recycled
Broken
CHARLES RICE
421810
30026821
CC10000185
VIA EXECUTIVE CHAIR
$ 171.96
Scrap
Equipment no longer works
MARC TOUGAS
311712
30005251
CC10001266
SCANNER PANASONIC KV-S2046C COLOR DUPLEX
67583MD1230
$ -
Scrap
Equipment no longer works
MARC TOUGAS
311712
30005262
CC10001304
SCANNER PANASONIC KV-S2046C COLOR DUPLEX
67583MD1214
$ -
Tradeln
Leased copier that broke and
was returned and replaced
TRAVIS GOSSARD
163620
30020209
20042069
COPIER SAVIN 2535 COPY MACHINE
$
Recycled
Not in Working Order
STEPHEN RUSSELL
421550
30004716
CC10002734
LAPTOP DELL LATITUDE E6400
GXCDDKI
$
Recycled
Not in Working Order
STEPHEN RUSSELL
443010
30000390
CC10000096
DELL OPTIPLEX GX520 DESKTOP PC
3GHQ3C1
$
,Recycled
Not in WorkingOrder
STEPHEN RUSSELL
443010
30000399
CC10000105
DELL OPTIPLEX GX520 DESKTOP PC j3PHQ3C1
$
01
O
N
O
CA
Ci)
Collier County
Surplus Disposal and Revenue Report
March 23, 2016 - April 18, 2016
Recycled
Not in Working Order
STEPHEN RUSSELL
443010
30018313
20020657
LASERJET PRINTER WITH ENVELOPE FEEDER
SUSJNF34130
$ -
Recycled
( Not in Working Order
STEPHEN RUSSELL
443010
30018315
20020659
LASERJET PRINTER WITH ENVELOPE FEEDER
SUSJNF34128
$ -
Recycled
Not in Working Order
STEPHEN RUSSELL
443010
30018317
20020661
LASERJET PRINTER WITH ENVELOPE FEEDER
SUSJNF34112
$ -
Recycled
Not in Working Order
STEPHEN RUSSELL
443010
30000611
CC10000908
NOTEBOOK DELL LATITUDE D630
87JSND1
$ -
Recycled
Not in Working Order
STEPHEN RUSSELL
443010
30022421
981195
PRISM PERSONAL RADIO HP -800 SCAN (SAO)
#00019WO
$ -
wx-
O
N
O
Ci)
CA
m
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