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Agenda 04/26/2016 Item #16C 1 4/26/2016 16.C.1 . EXECUTIVE SUMMARY Recommendation to approve a $255,595 work order under Request for Quotation 14-6213-57 to Haskins, Inc., under Project Number 70019, "Cross Connection Control Program"; and approve the necessary budget amendment. OBJECTIVE: To maintain compliance with Rule 62-555 of the Florida Administrative Code and the Collier County Cross Connection Control Ordinance No. 2008-32. The rule requires all community water systems to establish and implement a routine cross-connection control program to detect and control cross-connections, and prevent backflow of contaminants into the water system. CONSIDERATIONS: The proposed scope of work under Project No. 70019, "Cross Connection Control Program," is consistent with the Capital Improvement Program (CIP) contained in the 2014 Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water Master Plan/CIP Plan approved by the Board of County Commissioners (Board) on November 10, 2015, as Agenda Item 9C, as Appendix III of the 2015 AUIR/CIE. Funding for Project 70019 is available in, and is consistent with,the FY2016 CIP Budget. The scope of work for the "Backflow-Retro-fit Change-Out Phase 1" project is to replace 1,000 underground double check valves approximately 20 years old with above ground backflow devices. Replacing these devices will prevent potential backflow of containments from the customer's side of the water system to the county-owned and maintained side of the water system. The new backflow devices will be tested every other year, while the double check valves cannot be tested ensuring safe, compliant drinking water. Request for Quotation 14-6213-57, "Backflow-Retro-fit Change-Out Phase 1," (Attachment 3) was posted January 28, 2016, and distributed to all vendors under the Fixed-Term Underground Utilities Contract 14-6213. Three of the six vendors submitted quotations by the February 8, 2016, deadline. The quotations are summarized below and in Attachments 1 and 2. VENDOR QUOTE Haskins, Inc. $255,595.00 Douglas N. Higgins, Inc. $476,125.00 Quality Enterprises USA, Inc. $535,444.70 No quotes were received from Kyle Construction, Mitchell and Stark, or South West Utilities. This project is a direct field replacement of components, and does not require an engineering design. Therefore, there is no engineering cost estimate. Staff did determine that the lowest quote is fair and reasonable compared to similar work, and recommends awarding the work order (Attachment 4)to Haskins, Inc. FISCAL IMPACT: Funding is available in, and is consistent with, the FY 16 capital budget approved by the Board September 24, 2015. The source of funding is Water User Fees Fund Packet Page -1002- 4/26/2016 16.C.1 . (412). This is a replacement project; therefore, operating costs are not expected to change. A budget amendment of $320,000 is needed to complete this project, and to purchase approximately $64,000 of additional materials for future in-house replacement of backflow prevention devices. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.—SRT GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities and to remain in compliance with all regulatory programs. RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of the Collier County Water-Sewer District, • approves a $255,595.00 work order under Request for Quotation 14-6213-57 to Haskins, Inc.; • approves the necessary budget amendment to transfer $320,000.00 from project 70010; and, • authorizes the Chair to sign and execute the attached work order. Prepared By: Diana C.Dueri,PMP,Project Manager,Public Utilities Planning and Project Management Attachments: Attachment 1 –Quote Tabulation Attachment 2–PPMD Quote Analysis Attachment 3 –Request for Quotation Attachment 4–Work Order Packet Page -1003- 4/26/2016 16.C.1 . COLLIER COUNTY Board of County Commissioners Item Number: 16.16.C.16.C.1. Item Summary: Recommendation to approve a $255,595 work order under Request for Quotation 14-6213-57 to Haskins, Inc., under Project Number 70019, "Cross Connection Control Program"; and approve the necessary budget amendment. Meeting Date: 4/26/2016 Prepared By Name: Diana Dueri Title: Project Manager,Public Utilities Engineering 3/24/2016 4:07:25 PM Approved By Name: Steve Messner Title: Division Director-Water,Water Date: 3/25/2016 1:44:19 PM Name: Oscar Martinez Title: Project Manager,Principal,Public Utilities Engineering Date: 3/26/2016 9:06:00 AM Name: HapkeMargie Title: Recycling Coordinator,Solid&Hazardous Waste Management Date: 3/28/2016 9:53:00 AM Name: ChmelikTom Title: Division Director-Public Utilities Eng,Public Utilities Engineering Date: 4/1/2016 3:38:34 PM Name: Joseph Bellone Title:Division Director-Operations Support,Utilities Finance Operations Date: 4/4/2016 9:32:55 AM Name: HallSwainson Title: Procurement Specialist,Procurement Services Date: 4/5/2016 10:01:06 AM Packet Page -1004- 4/26/2016 16.C.1 . Name: MarkiewiczJoanne Title: Division Director-Procurement Services,Procurement Services Date: 4/6/2016 2:36:34 PM Name: TeachScott Title: Deputy County Attorney, County Attorney Date: 4/7/2016 11:46:00 AM Name: YilmazGeorge Title: Department Head-Public Utilities,Public Utilities Department Date: 4/12/2016 10:49:14 AM Name: KlatzkowJeff Title: County Attorney, Date: 4/14/2016 12:10:08 PM Name: UsherSusan Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 4/15/2016 10:48:11 AM Name: CasalanguidaNick Title:Deputy County Manager, County Managers Office Date: 4/17/2016 11:10:43 AM Packet Page-1005- 4/26/2016 16.C.1 . v o o O N 00 © o r - N M O G d' 7 H'. — z l� O o 7 [^ In y 69 69 69 bM9 6`1 sn . . t o •C , t v ° o w °T 06 °1 00 O a a v v o■ v v o is 69 a n - v, 0 69 V O O O O O O 0 0 0 0 o eq O M 14 O r M 69 69 69 69 er C .0 -` O O O O O O z o 0, N o " © r, , y en 1 o o = z Q t 59 69 69 69 69 w ° GC o o 6 ° o= o an o a [.■ 4° N N O o h C N, Vi cu tkk 69 49 Q 6�9 ,:f.r,: O �69 (09 9 Z = O W o 0 0 0 U E, U 0 0 C. 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CO m I I I i.n; c Y LA i • M N t,O 1 0) O 3 C L O 4- N W CD w CL °o O O O o O t/� O O O p ci Packet Page -1007- Adnm���oueSem�z�DeParmey� REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT #14-6213 "Annual Contract for Underground Utilities & General Contractors" Date: January 28. 2O18 From: Diana De Leon, CPPB, Contracts Technician 23G-252-B375. Telephone Number 239-252-6597, Fax Number dianade|eon(Q),co||iergovnet To: Potential Quoters Subject: FlF{314-0213-57 ~BonkfnwRetno-fit Change Out— Phase 1, As provided in the referenced contract, the Collier County Procurement Services Division is soliciting quotes for the referenced project. KXonday FebruarV8 �01� at1OOOAK4 F�F(� Du� O�t�� . ' � Q&A Deadline: Thursday, February 4, ZOI6at5:OOPK4 Non-Mandatory 'Arednesday, February 3, ZO1Ga\ 1O:OUAK8 Pre-Quote Meeting Conferenca Roon� Number of Days to Final Completion: I30 days total Scope Provided ves 0c' Plans and Specs: Liquidated Damages: None Payment& Performance Bonds None Your quotation response for this p ject is due no later than the date and time specified above. We will not accept any quotation respo ses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for |nhJnnmdon/ouot*tiVn process. Haskins Inc. Firm's Complete Legal Name 239-947-l846/ 239-947 3857 Telephone Number b*r Sigrigem Estimator Title Ryan MacPhee Print Name Date C: Diana [)ueh / Project Manager rao 14-6213-57 Packet Page -1008- 4/26/2016 16.C.1 . WORK ORDER/PURCHASE ORDER Contract 14-6213 "Annual Contract for Underground Utilities and General Contractors" Contract Expiration Date: July 7, 26 16 This Work Order is for professional water main replacement construction services for work known as: Project Name: Backflow Retro-fit Change Out—Phase 1/ Project No: 70019.8 / The work is specified in the proposal dated February 8, 2016 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this Work Order/Purchase Order is assigned to: Haskins, Inc. Scope of Work: As detailed in the attached proposal and the following: * Task I Water Main Replacement Construction Services * Task II Water Main Replacement Construction Allowance Schedule of Work: Complete work within 12t(days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement# 14-6214 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above,the County will compensate the Firm in accordance with following method(s): ®Unit Price ❑Lump Sum Plus Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate— Schedule A) ❑Cost Plus Fixed Fee (CPFF), as provided in the attached proposal. Task I $205,595.00 Unit Price Task II $ 50,000.00 T&MVY TOTAL FEE $255,595.00 ✓ / PREPARED BY: ,;' 3(95 tao 'i Diana C. Dueri,Project Manager Date APPROVED BY: j//V , Oscar P. Martinez, n• pal Project Manager Date ' APPROVED BY: Tom elik,PPMD Director Date ±. Page 1 of 3 64: Packet Page -1009- 4/26/2016 16.C.1 . APPROVED BY -- _ - 1 , JesseS(omorny,Meter Manager Date APPROVED BY: i .. �2 57) Steve±essn: ,Water Director D to APPROVED BY: Joe fello e, Aerations Support Director Date APPROVED BY: 34 /;-) George Yilmaz,Department Administrator Date By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses,that,to the best of their knowledge and belief, all relevant facts concerning past,present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Haskins, Inc. tamp- 3 hqj Name and Title of Authorized Company Officer Date (Remainder of page intentionally left blank) y Page 2 of 3 O,j.) Packet Page-1010- 4/26/2016 16.C.1. IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person of agent, have executed this Work Order on the date and year first written below. ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E. Brock, Clerk of Courts COLLIER COUNTY,FLORIDA By: By: Donna Fiala, Chairman Dated: (SEAL) Haskisn, Inc.7., �; r F /' .0/ By: W / Fi \\fitness Signature / Ben ` 1' VQ,/ Moe a, E I.i.,�.`( c._J t� �i Print �,.; Type/Print Signature and Title ice;;, . Second Witness —:::h ' Print AI .ro e 14 to Fo / Legality: Ott R. Teach, Deputy County Attorney la , Page 3 of 3 Packet Page -1011- 4/26/2016 16.C.1 . REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT #14-6213 "Annual Contract for Underground Utilities&General Contractors" Date: January 28, 2016 From: Diana De Leon, CPPB, Contracts Technician 239-252-8375, Telephone Number 239-252-6597, Fax Number dianadeleonicucolliergov.net To: Potential Quoters Subject: RFQ 14-6213-57"Backflow Retro-fit Change Out—Phase 1" As provided in the referenced contract, the Collier County Procurement Services Division is soliciting quotes for the referenced project. RFQ Due Date: Q&A Deadline: Pre-Quote Meeting _ Number of Days to Final Completion: Scope Provided Plans and Specs: Liquidated Damages: Payment& Performance Bonds 110H._ Your quotation response for this project is due no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for information/quotation process. Haskins Inc. Firm's Complete Legal Name 239-947-1846/ 239-947-3857 Telephone Number Number/;20iber Sig re Estimator Title Ryan MacPhee Print Name Date C: Diana Dueri/ Project Manager RFQ 14-6213-57 Packet Page -1012- 4/26/2016 16.C.1. a `0 CO 0 00 ' 00 •■ o o -3- F - FA j 00 <T vi 0 o 0 vo o o W Z' G1 O CO n P (7 7 - CO T 0. a 7 '7 V' 0 O V' 7 'O 00 O N 0' 0 CO CO CO 0 ui a CO 0 N p Fb t0'1 -- O0 N M 6i9 V1 fA EA 00 dot C :d O O O O O z •--• '4' 'A O ,.., O y m O A A 4A 69 to 69 fA Co 0 8 8 8 8 8 O $ N g $ g tt h Hf 4" CI Z et U Ey 8 8 O 8 8 l a N N 1 Pl 2 1 Q V) V! 69 69 N ".1 o W x X 2 :: : O w w w F- go a N b O 0. O M p 00 r. a 0O N c. 00 N w sO 4 a a. H N b0 r- y (Vy D _L�L T O w „ Ti E-3 5 N O O C ..... 0 0 O C to d ., p 9 .� t0C = O 5 0 N I0 y CO.C C v, C 1--' d 0 Z ?N� C a w.6 ctf g,. _ n' T-6. y p C. N it CC O O > 8 02 2 G .O. x O.�Q. O 2.D V ti O Y a O C 14 t O V O u v 0 2 h Q v q Q Q Q Q ° 2 o 3 Y F O o o I o `d c .0 O O 4 a 0 U Uj 0 0 O '� y v J1 y C w 0 o v E C =c c v o o W 0 u : d C 0 _5 t as g o o . W 1Y G 23 e 3 0 3 L 0 O O W p 2 rh N d N O C zi O O .a 2 .a -1 2 ' H r 3 w .. g m F x O 3 Z p — c l 00 y' 0, Cd S. o a `�_ Z -: ( '. Packet Page -1013-