Agenda 04/12/2016 Item #16E 7 4/12/2016 16.E.7.
EXECUTIVE SUMMARY
Recommendation to award Request for Quotes (RFQ) 16-6594 Advertising of Delinquent
Property Taxes to Scripps Media d/b/a Naples Daily News as the news media source to
advertise delinquent real estate or property taxes.
OBJECTIVE: To identify a media source of general circulation in Collier County for the
advertisement of delinquent real estate or personal property taxes.
CONSIDERATIONS: Collier County delinquent real estate or personal property taxes must be
advertised in a Collier County publication in accordance with Florida Statutes Sections 197.402-
403, 50.011, and 50.031.
The Tax Collector and Procurement Services staff jointly prepared Request for Quotes (RFQ)
16-6594 Advertising of Delinquent Property Taxes and announced this solicitation on February
10, 2016 to six hundred sixty three (663) vendor email addresses. A total of twenty five (25)
vendors requested the RFQ solicitation package. Vendors were asked to provide delinquent real
estate and personal property square inch and per parcel unit pricing, along with circulation
documentation and other miscellaneous submittals. There was one (1)vendor quote submitted in
response to the solicitation. A bid tabulation sheet is attached identifying the results of this
solicitation.
The Tax Collector concurs with this recommendation.
FISCAL IMPACT: Funds are available in the Tax Collector budgets for this service; final costs
are collected as a part of the individual tax payer's assessment.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
RECOMMENDATIONS: That the Board of County Commissioners awards Request for
Quotes (RFQ) 16-6594 Advertising of Delinquent Property Taxes to Scripps Media d/b/a Naples
Daily News as the news media source to advertise delinquent real estate or property taxes.
PREPARED BY: Joanne Markiewicz, Director, Procurement Services
Attachments:
1. RFQ 16-6594 Advertisement of Delinquent Property Taxes
2. Bid Tabulation
Packet Page -1454-
4/12/2016 16.E.7.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.7.
Item Summary: Recommendation to award Request for Quotes (RFQ) 16-6594
Advertising of Delinquent Property Taxes to Scripps Media d/b/a Naples Daily News as the news
media source to advertise delinquent real estate or property taxes.
Meeting Date: 4/12/2016
Prepared By
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
3/28/2016 11:33:54 AM
Submitted by
Title: Division Director-Procurement Services,Procurement Services
Name: MarkiewiczJoanne
3/28/2016 11:33:55 AM
Approved By
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 3/28/2016 12:13:59 PM
Name: PriceLen
Title: Department Head-Administrative Svc,Administrative Services Department
Date: 3/28/2016 1:28:19 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 3/29/2016 9:50:25 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/29/2016 4:18:59 PM
Packet Page-1455-
4/12/2016 16.E.7.
Name: WellsLaura
Title: Management/Budget Analyst, Senior,Office of Management&Budget
Date: 3/31/2016 5:49:31 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date:4/2/2016 1:47:04 PM
Packet Page-1456-
4/12/2016 16.E.7.
Oa'flier County
Administrative Services Department
Procurement Services Division
REQUEST FOR QUOTE
Date: February 10, 2016
From: Jason Crouch, Procurement Strategist
(239) 252 - 8949 (Telephone)
239) 252 -6594 (FAX)
jasoncrouch @colliergov.net (Email)
To: • Prospective Vendors
Subject: Solicitation: 16-6594 Advertisement of Delinquent Property Taxes
As requested by the Tax Collector, the Collier County Board of County Commissioners
Procurement Services Division has issued this Request for Quotes, "RFQ", for the purpose of
obtaining fair and competitive responses in accordance with the terms, conditions and
specifications stated herein.
If you have immediate questions regarding the specifications or intended scope of work, you
must make those inquiries via the Online Bidding System at www.colliergov.net/bid, and for
general questions, you may contact the Procurement Strategist noted above by telephone or
email.
Your quotation response is due via the Online Bidding System at www.colliergov.net/bid no later
than the date and time specified in the Public Notice on page two (2). Quotations received after
the date and time specified will not be accepted. If your firm is unable to respond electronically,
your quotation must be received in the office of the Purchasing Department at the above
referenced address no later than the time and date specified. No late quotation responses
will be accepted.
We look forward to your participation in Collier County's competitive procurement process.
cc: Cindy Pickett, Property Tax Supervisor
wmsmwav✓'xxc_va.'.. ..ca^xxer,,. w.nemwneeeu mmwxx.vex, K ® �w _— —_a_�.mva
Prooxectent&nixtsDi,Asixt.3327 Tamiami Trail Eara•Naples,Florida 34112-0901•239-252-8407•wnw rlliirgovneUprocuremeniservices
Packet Page -1457- RFQ 16-6594
4/12/2016 16.E.7.
Co ler County
Administrative Services Department
Procurement Services Division
Public Notice
The Collier County Purchasing Department is requesting quotation responses from interested
and qualified firms to supply/provide advertisement of delinquent property taxes.
Your quotation response is due in the Collier County online bidding system no later than 3 PM
on February 19, 2016, at www.colliergov.net/bid. Quotation responses received after the time
and date noted will not be accepted. If your firm is unable to respond electronically, your
quotation must be received in the office of the Purchasing Department at the above referenced
address no later than the time and date specified. No late quotation responses will be accepted.
All quotation responses shall be made on the Quotation Response Form attached herein and by
submitting the required bid schedule Excel document.
Any firm who is a recipient of County funds, or who proposes to perform any work or furnish any
goods under this RFQ shall not discriminate against any worker, employee or applicant or any
member of the public based on age, race, color, sex, religion, national origin, disability or marital
status, nor otherwise commit an unfair employment practice.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /S/Joanne Markiewicz
Director, Procurement Services Division
Procurement;, Division•332?Tamiami Trail East•Naples.Florida 391124901•239-252-8407•MM.colliergov.neti procure men tservices
2
Packet Page -1458- RFQ 16-6594
4/12/2016 16.E.7.
Exhibit I: Scope of Work, Specifications and Response Format
Background
As requested by the Collier County Tax Collector(hereinafter, the "Division or Department"), the
Collier County Board of County Commissioners Purchasing Department (hereinafter, "County") has
issued this Request for Quotes (hereinafter, "RFQ") with the intent of obtaining quotes from interested
and qualified firms in accordance with the terms, conditions and specifications stated or attached.
The Vendor, at a minimum, must achieve the requirements of the Scope of Work and Specifications
stated herein.
Brief Description of Purchase
Pursuant to Section 197, Florida Statutes (F.S.), the Board of County Commissioners in conjunction
with and on behalf of Collier County Tax Collector, Larry H. Ray, is seeking competitive quotes
from written news media sources of general circulation in Collier County to advertise the list(s) of
properties with delinquent real estate or personal property taxes for the calendar year.
Scope of Work
Pursuant to Section 197, Florida Statutes (F.S.), the Board of County Commissioners in
conjunction with and on behalf of Collier County Tax Collector, Larry H. Ray, is seeking competitive
sealed bids from written news media sources of general circulation in Collier County to advertise
the list(s) of properties with delinquent real estate or personal property taxes for the calendar year.
All Bids received under this solicitation are subject to the requirements of Section 197.402-403,
Florida Statutes and Subsections 50.011 and 50.031, Florida Statutes.
The Tax Collector's Office will provide to the selected publication the lists of property with
delinquent taxes on diskettes and provide the verbatim text (diskette or hard copy)for all notices
to be included with the respective advertisements. The Tax Collector's Office will pay the
newspaper in a timely manner subsequent to receipt of all affidavits of publication and receipt of a
proper and accurate invoice.
The successful bidder shall provide the following services:
1. Delinquent Real Estate Taxes
a. All parcels are to be itemized by Name of Owner, Section, Township, Range and Parcel
Number.
b. A full length, properly titled map of the County by Section, Township and Range is to be
included on the first page of each advertisement.
c. The list of delinquent properties is to be advertised once per week for three (3) consecutive
weeks in accordance with Subsection 197.402(3), Florida Statutes. Dates are to be
determined by the Tax Collector's Office, which anticipates publishing during the month of
May each year.
d. Each advertisement shall contain two (2) notices, one stating the date, time and place of
the Tax Certificate Sale and the other advising first time bidders of orientation classes to
be conducted by the Tax Collector's Office prior to the sale. The text for said notices shall
be provided to the newspaper by the Tax Collector's Office.
3
Packet Page-1459- RFQ 16-6594
4/12/2016 16.E.7.
e. Publication of the Delinquent Real Estate Tax Roll shall appear in the editions/issues
agreed upon by the County in writing, in a minimum of one thousand (1,000) copies of a
"newspaper of general circulation" in Collier County as defined in Chapter 50, Florida
Statutes.
f. Two hundred (200) copies of the Delinquent Real Estate Tax Roll shall be delivered to the
County Tax Collector's Office prior to the date of first publication.
2. Delinquent Personal Property Taxes
a. All delinquent items are to be listed by the Name of Owner, Section, Township, Range and
Parcel Number.
b. The list is to be published one (1)time in accordance with Subsection 197.402(2), Florida
Statutes. Date is to be determined by the Tax Collector's Office, which anticipates
publishing during the month of May.
c. The advertisement will contain a notice stating that the taxes for all items listed therein are
considered delinquent that said taxes are subject to interest of eighteen percent (18%) per
year and other statements as required by Subsection 197.402(2) Florida Statutes. Said
properties are subject to seizure if the proportional costs of the advertising as well as, the
accumulated taxes are not paid in full before June 1, 2008. The text for said notice shall
be provided to the newspaper by the Tax Collector's office.
d. Publication of the Delinquent Personal Property Tax Roll shall appear in the editions/issues
agreed upon by the County in writing, in a minimum of one thousand (1,000) copies of a
"newspaper of general circulation" in Collier County as defined in Chapter 50, Florida
Statutes.
e. Twenty-five (25) copies of the Delinquent Personal Property Tax Roll shall be delivered to
the Tax Collector's Office prior to the Date of the publication.
Further, the successful supplier must:
1. Submit responses to this solicitation on the Vendor Price Sheet provided in this solicitation. Firm
price offers shall be tendered in the form of per square inch unit prices and per parcel prices
for the Real Estate and Personal Property Taxes respectively.
2. Prepare and schedule the timelines as directed by the Tax Collector's project manager.
3. Provide sufficient time for drafting, proofing and advertising of the respective notices and lists.
4. Provide pricing, advertising and printing in the style and font in the documents as directed by
the Tax Collector's project manager.
5. Provide a sworn affidavit of the Collier County minimum paid circulation of the publication.
6. Provide a copy of the Recent Audit Circulation Report.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for one two (2) years with two (2)
one (1) year renewal options.
Prices shall remain firm for the initial term of this contract. Requests for consideration of a price
adjustment must be made prior to the contract anniversary date, in writing, to the Procurement
Director. Price adjustments are dependent upon the consumer price index (CPI) over the past
twelve (12) months, budget availability and program manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
4
Packet Page -1460- RFQ 16-6594
4/12/2016 16.E.7.
Award Criteria
Collier County reserves the right to select one, or more than one suppliers, however, it is the intent
to award to the lowest, qualified and responsive vendor(s).
This solicitation will be awarded based on the lowest total of the following methodology in
response to this RFQ and to Attachments 1 & 5: Vendor Response form:
The final award of this solicitation will be based on adding the price in items 1 —8 on
the Vendors Price Sheet; based on the overall TOTAL, the firms will then be ranked
from lowest to highest quoted price.
The County's project manager reserves the right to establish any one, or a combination of, these
industry practices for contracts or purchase orders:
Lump Sum (Fixed Price): a firm fixed total price offering for a project; the risks are transferred
from the County to the contractor; and, as a business practice there are no hourly or material
invoices presented, rather, the contractor must perform to the satisfaction of the County's
project manager before payment for the fixed price contract is authorized.
Time and Materials: the County agrees to pay the contractor for the amount of labor time
spent by the contractor's employees and subcontractors to perform the work (number of hours
times hourly rate), and for materials and equipment used in the project (cost of materials plus
the contractor's mark up). This methodology is generally used in projects in which it is not
possible to accurately estimate the size of the project, or when it is expected that the project
requirements would most likely change. As a general business practice, these contracts
include back-up documentation of costs; invoices would include number of hours worked and
billing rate by position (and not company (or subcontractor)timekeeping or payroll records),
material or equipment invoices, and other reimbursable documentation for the project.
Unit Price: the County agrees to pay a firm total fixed price (inclusive of all costs, including
labor, materials, equipment, overhead, etc.)for a repetitive product or service delivered (i.e.
installation price per ton, delivery price per package or carton, etc.). The invoice must identify
the unit price and the number of units received (no contractor inventory or cost verification
required).
Further consideration may include but not be limited to, references, completeness of RFQ response
and past performances on other County projects.
Projected Timetable
Event Date
Issue Solicitation Notice 2/10/16
Last Date for Receipt of Written Questions 2/17/16
Solicitation Deadline Date and Time 2/19/16 at 3 PM
Anticipated Evaluation of Submittals 2/19/16-2/22/16
Packet Page -1461-
5
-
g RFQ 16-6594
4/12/2016 16.E.7.
Instructions:
1. Complete and submit Attachments 1 —5 by the time and date specified in the
Public Notice. This will constitute your acceptance of the specifications, terms and
conditions as listed. If taking exception to any part or section of this request for
information/quotation, please indicate such exceptions on a separate sheet entitled
"Exceptions."
2. This will constitute your acceptance of the specifications, terms and conditions as
listed. If taking exception to any part or section of this request for information/quotation,
please indicate such exceptions on a separate sheet entitled "Exceptions."
3. Your quote may not be accepted unless all requesting information is furnished.
4. The Collier County Purchasing Department reserves the right to reject any and all
quotes.
5. All quotations must be made on the quotation form furnished by the County. No quote
will be considered unless the quotation form is properly signed.
6. As a result of any purchase order issued as a result of this quote, the supplier agrees:
a. To accept the following Collier County payment options:
i. Traditional— payment by check, wire transfer or other cash equivalent.
ii. Standard —payment by purchasing card. Collier County's Purchasing Card
Program is supported by standard bank credit suppliers (i.e. VISA and
MasterCard), and as such, is cognizant of the Rules for VISA Merchants and
MasterCard Merchant Rules. The County may not accept any additional surcharges
(credit card transaction fees) as a result of using the County's credit card for
transactions relating to this solicitation.
b. To submit invoices according to documentation received on the purchase order to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or, email to bccar clerk c(�collierclerk.com
Payments will be made for articles and/or services furnished, delivered, and accepted,
upon receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of"laches" as
untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to
taxes or other fees)to Collier County and the contractor has not satisfied nor made
arrangement to satisfy these debts, the County reserves the right to off-set the amount
owed to the County by applying the amount owed to the vendor or contractor for services
performed of for materials delivered in association with a contract.
7. All State Certified contractors who may need to pull Collier County permits or call in
inspections must complete a Collier County Contractor License registration form and submit
6
Packet Page -1462- RFQ 16-6594
4/12/2016 16.E.7.
the required fee. After registering the license/registration will need to be renewed thereafter to
remain "active" in Collier County.
8. If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing
for all employees that shall provide services to the County under this Agreement. This may
include, but not be limited to, checking federal, state and local law enforcement records,
including a state and FBI fingerprint check, credit reports, education, residence and
employment verifications and other related records. Contractor shall be required to maintain
records on each employee and make them available to the County for at least four(4) years.
9. The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119
(including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)),
ordinances, codes, rules, regulations and requirements of any governmental agencies.
10. The County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of$25,000. To this end, vendors will be evaluated on their performance
upon completion/termination of this Agreement.
11. The County's project manager shall coordinate with the Vendor/ Contractor the return of any
surplus assets, including materials, supplies, and equipment associated with the scope or
work.
Vendor Required Documents
The vendor is expected to turn in the following documents as a part of their submission:
• Vendor Price List (in Excel or manual paper format)
• Sworn Affidavit: Collier County minimum paid circulation of the publication
• Audit Bureau Circulation Report: Recent copy
• Attachment 2: Vendor's Check List
• Attachment 3: Bid Response Form
• Attachment 4: Local Vendor Preference Affidavit
• Attachment 5: Immigration Affidavit
• Attachment 6 Vendor Substitute W9
• Attachment 7: Insurance and Bonding Requirements
4
Packet Page 4463
g RFQ 16-6594
4/12/2016 16.E.7.
Exhibit II: Standard Purchase Order Terms and Conditions
1. Offer actual receipt of the goods by the COUNTY
This offer is subject to cancellation by the nonetheless remain with VENDOR.
COUNTY without notice if not accepted by b) No charges will be paid by the COUNTY for
VENDOR within fourteen (14)days of issuance. packing, crating or cartage unless otherwise
specifically stated in this Purchase Order.
2. Acceptance and Confirmation Unless otherwise provided in Purchase
This Purchase Order (including all documents Order, no invoices shall be issued nor
attached to or referenced therein) constitutes payments made prior to delivery. Unless
the entire agreement between the parties, unless freight and other charges are itemized, any
otherwise specifically noted by the COUNTY on discount will be taken on the full amount of
the face of this Purchase Order. Each delivery of invoice.
goods and/or services received by the COUNTY c) All shipments of goods scheduled on the
from VENDOR shall be deemed to be upon the same day via the same route must be
terms and conditions contained in this Purchase consolidated. Each shipping container must
Order. be consecutively numbered and marked to
show this Purchase Order number. The
No additional terms may be added and Purchase container and Purchase Order numbers must
Order may not be changed except by written be indicated on bill of lading. Packing slips
instrument executed by the COUNTY. VENDOR must show Purchase Order number and
is deemed to be on notice that the COUNTY must be included on each package of less
objects to any additional or different terms and than container load (LCL) shipments and/or
conditions contained in any acknowledgment, with each car load of equipment. The
invoice or other communication from VENDOR, COUNTY reserves the right to refuse or
notwithstanding the COUNTY'S acceptance or return any shipment or equipment at
payment for any delivery of goods and/or VENDOR'S expense that is not marked with
services, or any similar act by VENDOR. Purchase Order numbers. VENDOR agrees
to declare to the carrier the value of any
3. Inspection shipment made under this Purchase Order
All goods and/or services delivered hereunder and the full invoice value of such shipment.
shall be received subject to the COUNTY'S d) All invoices must contain the Purchase Order
inspection and approval and payment therefore number and any other specific information as
shall not constitute acceptance. All payments are identified on the Purchase Order. Discounts
subject to adjustment for shortage or rejection. of prompt payment will be computed from the
All defective or nonconforming goods will be date of receipt of goods or from date of
returned pursuant to VENDOR'S instruction at receipt of invoices, whichever is later.
VENDOR'S expense. Payment will be made upon receipt of a
proper invoice and in compliance with
To the extent that a purchase order requires a Chapter 218, Fla. Stats., otherwise known as
series of performances by VENDOR, the the "Local Government Prompt Payment
COUNTY prospectively reserves the right to Act," and, pursuant to the Board of County
cancel the entire remainder of the Purchase Commissioners Purchasing Policy.
Order if goods and/or services provided early in
the term of the Purchase Order are 5. Time Is Of the Essence
non-conforming or otherwise rejected by the Time for delivery of goods or performance of
COUNTY. services under this Purchase Order is of the
essence. Failure of VENDOR to meet delivery
4. Shipping and Invoices schedules or deliver within a reasonable time, as
a) All goods are FOB destination and must be interpreted by the COUNTY in its sole judgment,
suitably packed and prepared to secure the shall entitle the COUNTY to seek all remedies
lowest transportation rates and to comply available to it at law or in equity. VENDOR
with all carrier regulations. Risk of loss of agrees to reimburse the COUNTY for any
any goods sold hereunder shall transfer to expenses incurred in enforcing its rights.
the COUNTY at the time and place of VENDOR further agrees that undiscovered
delivery; provided that risk of loss prior to delivery of nonconforming goods and/or services
8
Packet Page -1464- RFQ 16-6594
4/12/2016 16.E.7.
is not a waiver of the COUNTY'S right to insist including but not limited to attorneys' fees, arising
upon further compliance with all specifications. from, caused by or related to the injury or death
of any person (including but not limited to
6. Changes employees and agents of VENDOR in the
The COUNTY may at any time and by written performance of their duties or otherwise), or
notice make changes to drawings and damage to property (including property of the
specifications, shipping instructions, quantities COUNTY or other persons), which arise out of or
and delivery schedules within the general scope are incident to the goods and/or services to be
of this Purchase Order. Should any such change provided hereunder.
increase or decrease the cost of, or the time
required for performance of the Purchase Order, 11. Warranty of Non-Infringement
an equitable adjustment in the price and/or VENDOR represents and warrants that all goods
delivery schedule will be negotiated by the sold or services performed under this Purchase
COUNTY and VENDOR. Notwithstanding the Order are: a) in compliance with applicable laws;
foregoing, VENDOR has an affirmative obligation b) do not infringe any patent, trademark,
to give notice if the changes will decrease costs. copyright or trade secret; and c) do not constitute
Any claims for adjustment by VENDOR must be unfair competition.
made within thirty (30) days from the date the
change is ordered or within such additional VENDOR shall indemnify and hold harmless the
period of time as may be agreed upon by the COUNTY from and against any and all claims,
parties. including claims of negligence, costs and
expense, including but not limited to attorneys'
7. Warranties fees, which arise from any claim, suit or
VENDOR expressly warrants that the goods proceeding alleging that the COUNTY'S use of
and/or services covered by this Purchase Order the goods and/or services provided under this
will conform to the specifications, drawings, Purchase Order are inconsistent with VENDOR'S
samples or other descriptions furnished or representations and warranties in section 11 (a).
specified by the COUNTY, and will be of
satisfactory material and quality production, free If any claim which arises from VENDOR'S breach
from defects and sufficient for the purpose of section 11 (a) has occurred, or is likely to
intended. Goods shall be delivered free from any occur, VENDOR may, at the COUNTY'S option,
security interest or other lien, encumbrance or procure for the COUNTY the right to continue
claim of any third party. These warranties shall using the goods or services, or replace or modify
survive inspection, acceptance, passage of title the goods or services so that they become
and payment by the COUNTY. non-infringing, (without any material degradation
in performance, quality, functionality or additional
8. Statutory Conformity cost to the COUNTY).
Goods and services provided pursuant to this
Purchase Order, and their production and 12. Insurance Requirements
transportation shall conform to all applicable The VENDOR, at its sole expense, shall provide
laws, including but not limited to the Occupational commercial insurance of such type and with such
Health and Safety Act, the Federal terms and limits as may be reasonably
Transportation Act and the Fair Labor Standards associated with the Purchase Order. Providing
Act, as well as any law or regulation noted on the and maintaining adequate insurance coverage is
face of the Purchase Order. a material obligation of the VENDOR. All
insurance policies shall be executed through
9. Advertising insurers authorized or eligible to write policies in
No VENDOR providing goods and services to the the State of Florida.
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and/or 13. Compliance with Laws
services, or appropriate or make use of the In fulfilling the terms of this Purchase Order,
COUNTY'S name or other identifying marks or VENDOR agrees that it will comply with all
property without the prior written consent of the federal, state, and local laws, rules, codes, and
COUNTY'S Purchasing Department. ordinances that are applicable to the conduct of
its business. By way of non-exhaustive example,
this shall include the American with Disabilities
10. Indemnification Act and all prohibitions against discrimination on
VENDOR shall indemnify and hold harmless the the basis of race, religion, sex creed, national
COUNTY from any and all claims, including origin, handicap, marital status, or veterans'
claims of negligence, costs and expenses, status. Further, VENDOR acknowledges and
4
Packet Page-1465- RFQ 16-6594
4/12/2016 16.E.7.
without exception or stipulation shall be fully such breach and VENDOR has failed to cure
responsible for complying with the provisions of within 10 days of receipt of such notice.
the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and 19. General
regulations relating thereto, as either may be a) This Purchase Order shall be governed by
amended. Failure by the awarded firm(s) to the laws of the State of Florida. The venue
comply with the laws referenced herein shall for any action brought to specifically enforce
constitute a breach of the award agreement and any of the terms and conditions of this
the County shall have the discretion to Purchase Order shall be the Twentieth
unilaterally terminate said agreement Judicial Circuit in and for Collier County,
immediately. Any breach of this provision may Florida
be regarded by the COUNTY as a material and b) Failure of the COUNTY to act immediately in
substantial breach of the contract arising from response to a breach of this Purchase Order
this Purchase Order. by VENDOR shall not constitute a waiver of
breach. Waiver of the COUNTY by any
14. Force Majeure default by VENDOR hereunder shall not be
Neither the COUNTY nor VENDOR shall be deemed a waiver of any subsequent default
responsible for any delay or failure in by VENDOR.
performance resulting from any cause beyond c) All notices under this Purchase Order shall
their control, including, but without limitation to be sent to the respective addresses on the
war, strikes, civil disturbances and acts of nature. face page by certified mail, return receipt
When VENDOR has knowledge of any actual or requested, by overnight courier service, or by
potential force majeure or other conditions which personal delivery and will be deemed
will delay or threatens to delay timely effective upon receipt. Postage, delivery and
performance of this Purchase Order, VENDOR other charges shall be paid by the sender. A
shall immediately give notice thereof, including all party may change its address for notice by
relevant information with respects to what steps written notice complying with the
VENDOR is taking to complete delivery of the requirements of this section.
goods and/or services to the COUNTY. d) The Vendor agrees to reimbursement of any
travel expenses that may be associated with
15. Assignment this Purchase Order in accordance with
VENDOR may not assign this Purchase Order, Florida Statute Chapter 112.061, Per Diem
nor any money due or to become due without the and Travel Expenses for Public Officers,
prior written consent of the COUNTY. Any employees and authorized persons.
assignment made without such consent shall be e) In the event of any conflict between or
deemed void. among the terms of any Contract Documents
related to this Purchase Order, the terms of
16. Taxes the Contract Documents shall take
Goods and services procured subject to this precedence over the terms of the Purchase
Purchase Order are exempt from Florida sales Order. To the extent any terms and /or
and use tax on real property, transient rental conditions of this Purchase Order duplicate
property rented, tangible personal purchased or or overlap the Terms and Conditions of the
rented, or services purchased (Florida Statutes, Contract Documents, the provisions of the
Chapter 212), and from federal excise tax. Terms and/or Conditions that are most
favorable to the County and/or provide the
17. Annual Appropriations greatest protection to the County shall
The COUNTY'S performance and obligation to govern.
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
conditions of this Purchase Order, provided that
COUNTY has provided VENDOR with notice of
10
Packet Page -1466- RFQ 16-6594
4/12/2016 16.E.7.
Co Uer County
Administrative Services Division
Procurement Services
Attachment 1: Vendor Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: 16-6594 Advertisement of Delinquent Property Taxes
Dear Commissioners:
The undersigned, as Vendor, hereby declares that the specifications/Scope of Work, and terms and
conditions has been fully examined and the Vendor is fully informed in regard to all conditions pertaining to
the work to be performed. The Vendor further declares that the only persons, company or parties interested
in this RFQ or the Contract to be entered into as principals are named herein; that this RFQ is made without
connection with any other person, company or companies submitting a RFQ; and it is all respects fair and in
good faith, without collusion or fraud.
The Vendor proposes and agrees if this RFQ is accepted, to contract, either by a County issued purchase
order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and
specifications denoted herein, according to the following unit prices:
* ** SEE FOLLOWING PAGES *
Any discounts or terms must be shown on the RFQ Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the RFQs. In no instance should terms for less than fifteen
(15) days payment be offered.
Prompt Payment Terms: % Days; Net_ Days
[l Not interested in submitting a RFQ.
❑ RFQ Response Form is electronic. Please input your prices online.
❑ RFQ Response is as follows:
Note: If you choose to respond to this RFQ manually, please submit one (1) ORIGINAL clearly
labeled MASTER and one (1) COPY of your RFQ response pages.
11
RFQ 16-6594
Packet Page-1467-
4/12/2016 16.E.7.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
, 2016 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
(www.sunbiz.org\search.html)
Federal Tax Identification
Number
CCR# or CAGE Code
Telephone Number
FAX Number
Signature/Title
Type Name of Signature
Date
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
12
RFQ 16-6594
Packet Page-1468-
4/12/2016 16.E.7.
Cotter County
Administrative Services Deportment
Procurement Services Divrsion
Attachment 2: Affidavit for Claiming Status as a Local Business
Solicitation: 16-6594 Advertisement of Delinquent Property Taxes
(Check appropriate boxes below and complete the form in its entirety.)
State of Florida (Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in the Collier County Purchasing Policy:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector
for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the
business with a permanent physical business address located within the limits of Collier County from which the
vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office
Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or
other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition
to the foregoing, a vendor shall not be considered a"local business" unless it contributes to the economic
development and well-being of Collier County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base,
and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing
their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as
a"local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a
proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to
one year.
Year Business Established in ❑Collier County or❑ Lee County:
Number of Employees (Including Owner(s)or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s)or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information given in this
affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Collier or Lee County Address:
Signature: Title:
STATE OF FLORIDA: ❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of
, 20 .
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
13
RFQ 16-6594
Packet Page-1469-
4/12/2016 16.E.7.
Cot(eT County
Administrative Services Department
Procurement Services Division
Attachment 3: Vendor Substitute W—9
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
_Individual/Sole Proprietor _Corporation _Partnership
_Tax Exempt(Federal income tax-exempt entity Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
14
RFQ 16-6594
Packet Page -1470-
4/12/2016 16.E.7.
cn i 4er County
Administrative Services Department
Procurement Services Division
Attachment 4: Immigration Affidavit Certification
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted
with formal Invitations to Bid (ITB's)and Request for Proposals (RFP)submittals. Further, Vendors/ Bidders
are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of
the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in
the E-Verify program, may deem the Vendor/Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)
Section 274A(e)of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A
(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e)of
the INA shall be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986
Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum
of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification
System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security
Administration at the time of submission of the Vendor's/Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of
, 20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and
accuracy of this affidavit to interrogatories hereinafter made.
15
Packet Page-1471- RFQ 16-6594
4/12/2016 16.E.7.
ler County
Administrative Services Department
Procurement Services Division
Attachment 5: Quotation Response Form
Please provide the Overall Price Total by adding Items 1-8 on the Vendor Price Sheet (Excel
Document). This Total can be found in Line#18 of the Excel document.
Company
Signature
Print Name Date
Packet Page -1472- RFQ 16-6594
4/12/2016 16.E.7.
Mkr) <-1
l0 N
l0 .. -0
'a a1
O c6 E
C 7
R N
E o 'n
w 0
m NI
in 0 0 tk0 i0 O O D � 01
Co m rn ri m m ri ri Di
CU z U.
0 co. co
A vi a)
O. ''0 G !i a) C 0 a)
an' al L 0 O V7
'u Cli Z : n m •41,- 00 O� U a)
0. m
to m .= o as -
Z -0 u (n 1 (-1 (n � v
c c
0 0
L a) L
a) C a)
C .c c c
O Y V) . 0 Y
C a) '4 C
a) a) 7 C _ N 7
N I.. C a) m t c N 'G
X V) ut aJ V)
0 O -I— d v • v aJ
, • 4-, 4-
L
CU D U U
. . D V V■Y L L C a L CL H Q Q R N O c c
L _
CU 0.QJ Q.1 a)) u C U u U v c(.) U 'Ir
u an o c c •c •� c c •� •� a
tD as 0_ 0_ a 0_ 0)
c v v a v �' v v v E
J rI W O O i i 0 0 i L VI
Q' s ti 0- Val ,/, a co -0)
C ,r,
O CU s a a a a a a Z
ba
C
•N
a) L
Q as
o rn
U O Q
L Y v N l0
L E U .-1
O L C 01 - O
Ln ut ut O a) 4=' 'M
C U a) cr
O m CO ca co C U n a) CO *' N
'+0 I- I- I-' I- c (o c v Y -a CO m
D. t 0 L 7 v L m
CU a) N N L T i i Y 4.-.. Y 0_ -' L
'r X X X X a) a) a) a) �' C v L 00 0 C C O
as CO CO CO c9 Q. O_ Q 0... C U 0 (: 'O , ,0 a) u
ci
I— I— I— I— C C
Y Y Y Y d d d CL
o U co o E > '6 L
O 7 O OA 01 0
ca co (6 m - - c O 0 c
V) VI V) V1 c CO CO CO � C z u C E C o u
w w w w E O
a) m m T �a o 0 0 O u 0 > > ac) ° > a $
_C a) a) a) a) a) a) a) a) - -2 m o ;4 E N m 'd' t )
E_ Y Y Y Y Y Y Y Y E 0_ -o v = u "� U
>, aci aa)) ac) ac) ac) ac) ac) C `o E Q > a) 0 a) v a) > 0 2 Mt
"d O C 7 0 0 0 0 0 u. 7 '}' E E E E T
c a s sass a s-. E c 00 C N t C C L U 0
U U C C C C C C C C al •E U O. cl co no ca a) C C
v= a) a) v v v a) a) a) c a) n , 0 F- + + . 0 0
a) 00 00 0 0 0 0 001- 2 cc Q L.T. w < Q Q w
• N
(3 L
C O 5-
(4 U ut N N VI V) V) V)
5 v aa)) '- CO a CO n CO (YO -0 a)
O =.. Y Y_ Y Y Y Y Y 0)
ro
U E E E E E E E c v
o .0 .0 .0 .0 .0 v
a _c-I N m Ct vl l0 r� co al 0 vOi U)) to (n (/O) in cn 0 >
Packet Page -1473-