Agenda 04/12/2016 Item #16E 6 4/12/2016 16.E.6.
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for modifications to work orders, change orders, surplus property and other items as
identified.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the
Board's approval/ratification for various procurement-related transactions.
CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2013-69 as amended by
2015-37 and the Procurement Manual (Section 19 Procedures), the Procurement Services Division produces a
regular Administrative Report which provides for Board approval of the following transactions:
• Administratively approved work order modifications and/or contract change orders/Amendments that
do not exceed ten(10%) of the current Board approved aggregate amount;
• Modifications to the current Board approved performance schedule(number of days);
• Surplus disposal and revenue disbursement; and,
• Other items as determined by the County Manager or designee.
The attached Change Orders report covers the period of February 12, 2016 —March 15, 2016; the Surplus
Report covers the period of February 18,2016—March 22,2016.
FISCAL IMPACT: The net total for 3 changes to contracts is$25,200.00. The total number of days
added to contracts is 488. No revenue was received for the disposal of surplus items.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is
approved as to form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: That the Board of County Commissioners ratifies/approves work order
modifications, change orders and/or Contract Amendments ; surplus disposal and revenue disbursement; and
other items as determined by the County Manager or designee in accordance with Procurement Ordinance
2013-69 as amended by 2015-37.
PREPARED BY: Adam Northrup,Procurement Strategist,Procurement Services Division
ATTACHMENTS:
Change Order Report
Change Orders (backup)
Surplus Disposal and Revenue Report
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4/12/2016 16.E.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.6.
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for modifications to work orders, change orders, surplus
property and other items as identified.
Meeting Date: 4/12/2016
Prepared By
Name:NorthrupAdam
Title: Procurement Specialist,Procurement Services
3/25/2016 3:19:27 PM
Submitted by
Title: Procurement Specialist,Procurement Services
Name: NorthrupAdam
3/25/2016 3:19:28 PM
Approved By
Name: pochopinpat
Title: Operations Coordinator,Administrative Services Department
Date: 3/25/2016 4:57:31 PM
Name: NorthrupAdam
Title: Procurement Specialist,Procurement Services
Date: 3/28/2016 7:59:40 AM
Name: DeLeonDiana
Title: Contracts Technician,Procurement Services
Date: 3/28/2016 8:13:01 AM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 3/28/2016 8:46:23 AM
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4/12/2016 16.E.6.
Name: PriceLen
Title: Department Head-Administrative Svc,Administrative Services Department
Date: 3/28/2016 6:00:34 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/29/2016 8:08:42 AM
Name: WellsLaura
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 3/31/2016 5:47:33 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 4/3/2016 12:26:35 PM
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4/12/2016 16.E.6.
itter ,
February 11, 2016
Chris Dill f
r
Project Manager
DeAngelis Diamond Construction i
6635 Willow Drive i
Naples, Fl. 34109 r
RE: Zero Dollar Contract Change Notification, Change#4
Contract# 15-6459 Construction EMS 76 BCC 6/23/2015 1 B
Project#55150
Purchase Order#4500160202
Dear Chris:
By copy of this letter, the above referenced contract is being issued a zero dollar ($0.00)change a4 indicated
below:
The above referenced contract time is hereby extended by 6 calen ar days. The previous totalynumber of
project completion days was 230. The previous final completion ate was March 29, 2016.; The new
substantial completion date shall be March 3, 2016. The new fin completion date shall be oin or before,
April 4, 2016. j
By extending this contract, the County is not relieving your firm 'f its obligations to perforrtJ work in a
timely and satisfactory manner or any consequences resulting from failing to do so. Collier Coainty hereby
reserves all legal rights, including, but not limited to, rights to erminate, suspend or elect any other
appropriate course(s)of action should circumstances warrant with regard to the referenced contact.
I !Additional Staffing Categories: Assoc ated Hourly Rate(s):
Draw against Allowance
POther:(m' adjustments/clarifications to scope, existing task location and quantity adjutements,re
allocatio of do i ar amounts between existing task., and/or elarificati
on of existing tasks)
Sinc-..ely,
/ 1
'' .064..A:( 74— 1
li obert Fuentes
Project Manager
Facilities Manage as t Division
Collier County Governent
is m
Rhonda Cummings Procurement Strategist, Procurement Services I ivision
', �;:1',17,(A ( ( I1°d / ("Fate k d ,) ? sf r'��'I r
Approval:, f ,. a �,
C: Robin Sheley, Clerk of Courts Finance
, r
fj
;%1 c9_,.�k c;}:Y" &fi. .'9;t vh�t.a.ry S.!,ae.,...#, sm s`u vY„ ux;r o ax Packet Page -1423-
4/12/2016 16.E.6.
February 5, 2016
Robert Fuentes
Collier County Government—Facilities Dept.
3301 Tamiami Trail East
Naples, FL 34112
Re:EMS 76—Rain Delay Request
Robert:
This letter shall serve as notice that we incurred three (2) lost days due to rain between
January 27th and January 28th where we incurred over 6"of rain.
At this time an extension of 2 rain days is requested. We would also like to refer to your
Change Notification#2 granting 7 calendar days to the schedule for the 7 lost rain days that
were requested. Please note that this time frame extension also covered a weekend which
Fr. ' are non working days. Change Notification#2 extended to final completion date to March
,1,0 29, 2016, and at this time we are requesting 2 additional days for that change, and the 2
requested days per this letter, bringing the final completion date to April 4, 2016.
FL
Please note that no additional costs are being requested.
t
r� Sincerely,
tiu �u4ira�, Asa@
Chris Dill
AL Project Manager
:.It
tf�za,a,a
64 ,z4 cc: David Kovalik
the
honor
t '.
build L�; � vi;: i Lvi iv'(` C:.'ttis' TIC
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4/12/2016 16.E.6.
- �-- -_
-- Cownty Change Order Form
Contract Modification U Work Order Modification [ZIAmondmert
,nbnot#: 15-6447 Change#: 1.Amend 1 Purchase Order#: N/A Project#: N/A
Contractor/Firm Name: Chokoloskee Bridge Replacement Contract/Project: Kelly Brothers, Inc.
Procurement Services
Project Manager Name: Division Name:
Original Contract/Work Order Amount #N/A 1/12/16; 11 B Original BOO Approval Date; Agenda Item #
Current BOO Approved Amount #N/A Last BOO Approval Date; Agenda Item#
CurrentContnsot0Vurk Order Amount #N/A / SAP Contract Expiration Date (Master)
Dollar Amount of this Change 0.00 #N4\ Total Change from Original Amount
Revised Contract/Work Order Total #N/A #N/A Change fromCurrent BOO Approved Amount
Cumulative Changes #N4\ #N/A Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed N/A Original N/A Last Approved N/A Revised Date N/A
Date Completion Date Date (Includes this change)
U(zero)
#of Days Added Select Tasks I: Add new took(u) IJ Delete task(s) 0 Change task(s) [] Other(see below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s)to the task(s) and/or
the additional days added (if requested); 2.)why this change was not included in the original contract; and, 3.) describe the impact if
this change is not processed. Attach additional information from the Design Professional mn�brCnn�o�or�needed.
r__ _
1. This Change is to add public records requirements to the contract. This section was
Inadvertently left out of Exhibit H: General Terms and Conditions, Section 8.3.
2. This language is not in the contract because it was inadvertently left out.
3. If this change is not processed, the contract will be missing the complete public records
request language, which is required by law.
Prepared by: / Date:
(Evelyn Colon, Procurement Strategist, Procurement Services)
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: Please see amendment document Date:
(Contractor/Vendor/Consultant/Design Professional and Name of Firm, if project applicable)
Approved by: N/A Date:
|and Name and Name of Firm if project applicable)
/provodby D�o� �^� /�
(Sandra Herrera, l/fanager, Contract Administration, Procurement Services) PFOCUREKENT USE-ONLY
^"m." t "^"^^
(Divisions who may require additional signatures may include on separate sheet.)
Packet Page '142S- Revised: 10o8/2014
4U12/2016 16.E.6.
EXHIBIT H-i Con tract Amendment# IW Contract#15-6447
"Chobo|uskoe Bridge Replacement"
This amendment, dated id, 2� . 20 (C, to the referenced agreement shall be bv and between the
parties to the original Agreement, Kelly Brothers, Inc. (to be referred to as "Contractor") and Collier
County, Florida, (to be referred to as "Owner").
Statement of Understanding
RE: Contract # 15'6447 "Choko|ookccBridgeKxp|uocment'
In order to continue the services provided for in the original Contract document referenced above, the
Contractor agrees to amend the Contract by the modified language below,
Change # 1: Add the following paragraph that was inadvertedly left out of EXHIBIT H: GENERAL
TERMS AND CONDITIONS, SECTION 8.3:
[***]
8.3 Contractor shall keep all records and supporting documentation, which concern or relate to the Work
hereunder for a minimum of five (5)years from the date of termination of this Agreement or the date
the Project is completed or such longer period as may be required by }mx, whichever is later, pursuant
to Florida Public Records Law Chapter 119. including specifically those contractual requirements in
F.S. § 1 )9.070|(2)(u)—(d)and (3) as follows:
(2) In addition to other contract requirements provided by law, each public agency contract for
services must include a provision that requires the contractor to comply with public records
|uvvo, specifically to:
(a) Keep and maintain public records that ordinarily and necessarily would he required by
the public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms and conditions that
the public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to the public
agency all public records in possession of the contractor upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the
information technology systems of the public agency.
(3) lCuconimctordocnnoicomp|vv/ithupuNionzordyruguest. Ueouh|icugeucyshuU
enforce the contract provisions in accordance with the contract.
|*+^/
Note: Language deleted has been struck threi-tgh. New language has been underlined.
All other terms and conditions of the agreement shall remain in force.
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4/12/2016 16.E.6.
IN WITNESS WHEREOF,the parties have each, respectively, by an authorized person or agent, have
executed this Amendment on the date(s) indicated below.
----
Acceptee .2.1.0,--J_ac, • 2O (
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
Contractoe$Virg Vitpes B
r
`, Joanne „ kiewicz, irector
111:\
By: Procurement Services Division 724
•
/SIgnature
-t• \ins
CON'FRACTOR:
Print Name Ke'liy, rptiiers,Inc,
Contractor's Second Witness:
By \----&—„Lt /kr/
Signature Print Name and Title
Print Name
/Approved as o Form and L,ega 'ty:
' ,N 4
' 4 / „ (
Assistant County Attorney
Amendment 1 to Contract 15-b4-17 ,
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4/12/2016 16.E.6.
1—um: t 1 °I_,.- i v,„i i ,
February 19,2016 '
¢ ltsi>€GIs it 1 30 ` ?4 L t...=3 .< .C,Yzi:
Mr. Bran Penner
Mitchell & Stark Construction Company,Inc.
9009 High Cotton Lane
Port Myers,Florida 33905
RE: NOTICE-TO-PROCEED FOR Inniiokalee Road Chlora„nine Booster Station
Contract No.#14-6318 Q1,4.1016 L?
Purchase Order No.4500156461
Collier County Project.No. 70103.6
Dear Mr.Penner:
By copy of this letter,the above referenced contract is being issued a zero dollar($0.00)change as
indicated below:
The above referenced contract time is hereby extended by 40 calendar days.The previous total number
of project completion days was 276 days. The previous final completion date was April 21, 2016. The
new substantial completion date shall be May 1,2016.The new final completion date shall be on or before
May 31,2016. Note: Time extensions are subject to the Board's Procurement Ordinance Section 19
C 1—5. For specific projects,time extensions require administrative Board approval for fixed term
or blanket commodity and service contracts, time extensions do not require administrative Board
approval.
By extending this contract, the County is not relieving your firm of its obligations to perform work in a
timely and satisfactory manner or any consequences resulting from failing to do so. Collier County hereby
reserves all legal rights, including, but not limited to, rights to terminate, suspend or elect any other
appropriate course(s)of action should circumstances warrant with regard to the referenced contract.
Draw against Allowance(specify allowance item and identify specific items and quantities)
Authorization for funds for the total amount is$10,4'70.44.to be used under the allowance. The
breakdown is as follows:
a Work Directive#1; in the amount of$5,145.1 9
a Work Directive#3; in the amount of$5,375.25
$29,529.56 remains in the allowance. (Task 4:Allowance$40,000.00—$10,470.44=$29,529.56)
Sincerely, r ;
C.',
11 ` t' }...
Alicia Abbott
Project Manager
Swain Hall, Pro ment.Strtegist,Purchasing Services Division
r
Approval 6J 7,-,
( Date: 7
,,, tr Li
---
C:Oscar Martinez P ,Principal Project Manager 4,01:04%.„
Robin Sheley,Clerk's Finance Division N
Hauling 8:Meet cnrieuD”kF,i .F33FJ T.11'iiaas lid Ea SIflo 303 -N pL s,1 uiL 34I i2 36 t.2',33-2.52 1285 EN:2:M-22-5378
Packet Page -1428-
4/12/2016 16.E.6.
)0k.
Mitchell & Stark Construction Company, Inc.
9009 High Cotton Lane
Fort Myers, Florida 33905
February 18, 2016
Collier County Public Utilities Division
NCWRF
3339 Tamiami Trail East Suite 303
Naples,FL 34112
Attn: Ms.Alicia Abbott
Re: Immokalee Road Chloramine Booster Station
Change Letter Request- Work Directive Costs Through 02/12/2016
Dear Ms. Abbott,
Please see the attached backup documentation for T&M work under Work Directives#1
and#3. Please issue a change letter in the amount of$10,470.44 authorizing use of
allowance funds.Per the contract terms, a 10%markup is applied to direct labor and
material costs and a 5%markup is applied to subcontractor costs.No markup has been
placed on sales tax, shipping or subcontractor markup.
• Work Directive#1 - $5,145.19
• Work Directive#3 - $5,325.25
• TOTAL - $10,470.44
If you have any questions or comments please give me a call.
Sincerely,
Mitchell & Stark Const. Co., Inc.
Joshua S. Peterson, E.T.
(239) 332-1632
"Contractors and Engineers since 1955"
An Equal Opportunity Employer
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4/12/2016 16.E.6.
Mitchell & Stark Construction Company, Inc.
9009 High Cotton Lane
Fort Myers, Florida 33905
January 11,2016
Collier County Public Utilities Division
3339 Tamiami Trail East, Suite 303
Naples,FL 34112
Attn: Ms.Alicia Abbott
Re: Immokalee Road Chloramine Booster Station—Additional Footage to FPL Service
Dear Ms.Abbott,
The location of the FPL service has moved from the original design. FPL design places
the transformer on the utility pole at the south end of the site, with the crossarm
configuration. The distance to this pole is well over four times the distance to the pole
shown on the drawings.Gulf States Electric has prepared a proposal for the cost to install
the additional footage of conduit and wire to the new location on the SE corner of the
property. Total estimated cost for this additional work is $5,610.00. A cost summary is
attached along with the Gulf States Electric proposal.
Please issue a work directive ASAP so that we can proceed with ordering and installing
the additional conduit and wire. If you have any questions or comments please give me a
call.
Sincerely,
Mitchell & Stark Const. Co., Inc.
Joshua S.Peterson,E.I.
"Contractors and Engineers since 1955"
An Equal Opportunity Employer
Packet Page -1430-
4/12/2016 16.E.6.
Public Utilities Planning & Project Management
WORK DIRECTIVE CHANGE
CONTRACT#/PROJECT NAME: 14-6318 CHANGE#001
Immokalee Road Chloramine Booster Station
DATE OF ISSUANCE: 11/4/15 EFFECTIVE DATE: 11/4/15
OWNER: Collier County Board of Commissioners PROJECT#: 70103.6
CONTRACTOR: ENGINEER/DESIGN PROFESSIONAL:
Mitchell and Stark Construction Company, Inc. AECOM Technical Services,Inc.
You are directed to proceed promptly with the following change(s):
Description: Complete the work as shown on REVISION 1 drawings and latest Electrical Drawings submitted
as follows:
1. Delete the following:
o NEMA 4X cabinet in building
o Butterfly valve MOV and mechanical installation(electrical/I&C is still to be provided).
2. Add the following as shown on the drawings:
o Additional silt fencing
o Two(2)fire extinguishers
o Temp access driveway
o Keybox as shown,add
o Concrete stoops outside building,
o Bollards(4)
3. Increase the size of the RCP piping(12"X18")and mitered end sections
4. Increase the water meter/tap/service line size
5. Increase the electrical service for the larger MOV.
Note: The landscaping and irrigation shown on the plans will be performed by others.
Purpose of Work Directive Change: The intent is to revise the division of work and to revise the work to reflect
the current effort as some items changed during the permitting process. The valve was changed and it was
decided that the installation will be deleted from this work order, and installed by another contractor under a
separate work order.
If a claim is made that the above change(s)have affected Contract Price or Contract Times any claim for a
Change Order based thereon will involve one or more of the following methods of determining the effect of the
changes(s).
Method of determining change in Contract Price: Method of determining change in Contract Times:
❑ Unit Prices ® Contractor's records
❑ Lump Sum ❑ Engineer's record
® Other Time &Materials ❑ Other
Use of Allowance Funds: Estimated Cost$7,700.00
Estimated increase(decrease)in Contract Price Estimated change in Contract Time:
$ 0.00 Increase or decrease by 0 calendar days.
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4/12/2016 16.E.6.
WD Change#1
Mitchell&Stark Construction Company
Immokalee Road Chloramine Booster Station
Submitted by: ` " _` 'A' _
Date:..... t q..
Alicia Abb t,Project Manager
Authorized by: Date: /4/7 1 iv
Oscar Martino..P1µ .P}incip,jl :t Manager
Recommended By = -- Date: 1(15 6
Clang Fuller, PE.,AECOM USA
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Public Utilities Planni g.& er ect Mana cl rlclll
WORK DIRECTIVE CHANGE
CONTRACT#/PROJECT NAME: 14-6318 CHANGE#003
Imrnokalee Road Chloramine Booster Station
DATE OF ISSUANCE: 01/1212016 EFFECTIVE DATE: 01/12/2016
OWNER: Collier County Board of Commissioners PROJECT#: 70103.6
CONTRACTOR: ENGINEER/DESIGN PROFESSIONAL:
Mitchell and Stark Construction Company,Inc. AECOM Technical Services,Inc.
You are directed to proceed promptly with the following change(s):
Description: Install the power service to the power pole,as identified by FPL.
Purpose of Work Directive Change: The intent is to clarify that the proposed power pole location changed as
FPL elected to not provide an additional pole. The effect on the project is the feeder was lengthened but there
was no cost for the additional power pole. The cost below is for the additional power feeder.
If a claim is made that the above change(s)have affected Contract Price or Contract Times any claim for a
Change Order based thereon will involve one or more of the following methods of determining the effect of the
changes(s).
Method of determining change in Contract Price: Method of determining change in Contract Times:
❑ Unit Prices a.Contractor's records
❑ Lump.Sum ❑ Engineer's record
® Other Time &Materials ❑ Other
Use of Allowance Funds:Estimated Cost$5,610.00
Estimated increase(decrease)in Contract Price Estimated change in Contract Time:
$0.00 Increase or decrease by 0 calendar days.
Submitted by: WAN Date: 0(
Alicia AbboA, t,I�ilana er
i,
Authorized by: ' ! Date: /441(-,'
0 of artinez,P E. i�
' n13a1:Pro'ect-i tanager
Recommended By: r' _ ' ,_ ..rte Date: i / � j_ .._... _.. ..
Craig Fuller,PE.,AECOM USA fff
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4/12/2016 16.E.6.
COLLIER COUNTY FACILITIES MANAGEMENT
:3$35 Tamiaini Trail East •Building W o Naples. Florida 34112 a (239) 252-8380 •Fax(239) 252-3795
A www.collierLvow.n,-L
February 29, 2016
To: Mr. John Hayes
GATES Butz Institutional Construction, LLC
27599 Riverview Center Blvd, Suite 205
Bonita Springs, Fl 34134
Re: Zero Dollar Contract Change Notification, Change # 2
Contract 15-6455, Freedom Memorial Monument
Purchase Order#45-160119
Dear Mr. Hayes:
By copy of this letter, the above referenced work order is being issued a zero dollar ($0.00) change
as indicated below:
XThe above referenced contract time is hereby extended by 48 days calendar days. The previous
total number of project completion days was 242. The previous final completion date was Monday,
April 25, 2016. The new substantial completion date shall be Friday, May 13, 2016. The new final
completion date shall be on or before Sunday, June 12, 2016.
Note: Time extensions are subject to the Board's Procurement Ordinance Section 19 C 1 — 5.
For specific projects, time extensions require administrative Board approval; for fixed term or
blanket commodity and service contracts, time extensions do not require administrative
Board approval.
By extending this contract, the County is not relieving your firm of its obligations to perform work in a
timely and satisfactory manner or any consequences resulting from failing to do so. Collier County
hereby reserves all legal rights, including, but not limited to, rights to terminate, suspend or elect any
other appropriate course(s) of action should circumstances warrant with regard to the referenced
contract.
Sincerely,
Claude H.H. Nesbitt
Project Manager
Brenda Brilhart,-)Procureme9t Strategist, Procurement Services Division
Approval: /::-` --(---.,- /L____--------, Date: Z
c: Robin Sheley, Clerk of Courts Finance
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4/12/2016 16.E.6.
GAlES
Construction -
CGC 047214 www.GATESinc.com
Potential Change Order # 3
ATTN: Collier County
3327 Tamiami Trail East
Naples;Fl 34112
Date: 2/17/2016
Re: Freedom Memorial Park
1515 Golden Gate Parkway
Naples, Fl 34105
a
U
m
C
O
U
m �
� a
Description of change: Amount w o
Extension of time due to the length of submittal review of the
Coldspring product and the delay in production of flag stone $0.00 48
Note:The above mentioned change will not commence until proper written authorization is received by GATES
Construction. Please sign,date and return in order to avoid possible delays.
Acceptance signature: Date:
27599 Riverview Center Blvd,Suite 205,
Bonita Springs,Fl 34134
Ph:(239)593-3777
Fax:(239)593-3477
riamomemenommilimumimnimPacket Page -1435-
mimmommoseummiaiimm
4/12/2016 16.E.6.
Potential Change Order#3
post Breakdown :
Subcontractor/Supplier: Amount Due
GATES Butz Institutional Construction, LLC $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Estimating HRS @$75.00hr $0.00
Blue Printing Cost.75 per page $0.00
Courier Fee$15.00 per sub $0.00
Subtotal: $0.00
Overhead 1 profit:
0.00% $0.00
Total Amount: $0.00
27599 Riverview Center Blvd,Suite 205,
Bonita Springs,Fl 34134
Ph:(239)593-3777
Fax:(239)593-3477
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ility*
March 4, 2016
I.1
Chris Dill
Project Manager
DeAngelis Diamond Construction
6635 Willow Drive I
Naples, FL 34109
RE: Zero Dollar Contract Change Notification, Change# 5
Contract#15-6459 Construction EMS 76 BCC 6/23/2015 11-B
Project#55150
Purchase Order#4500160202
Dear Chris:
By copy of this letter, the above referenced contract is being issued a zero dollar ($0.00) change al indicated
below: t
The above referenced contract time is hereby extended by 14 calendar days. The previous t ' 1 number
of project completion days was 236. The previous final completion date was April 4, 2016; The new
substantial completion date shall be March 17, 2016.The new final completion date shall be o or before
April 18, 2016. 1
By extending this contract, the County is not relieving your firm of its obligations to perform'work in a
timely and satisfactory manner or any consequences resulting from failing to do so. Collier Comity hereby
reserves all legal rights, including, but not limited to, rights to terminate, suspend or electny other
appropriate course(s)of action should circumstances warrant with regard to the referenced contt ct.
I
!Additional Staffing Categories: Associated Hourly Rate(s): ;
Draw against Allowance
I !Other: (minor adjustments/clarifications to scope, existing task allocation and quantity adjustments,re-
allocation of dollar amounts bptw'een existing tasks and/or clarification of existing tasks)
Sincerely, ' /
/ j '`--'''
41 GZk Fuen es`k
Ro ert
Project Manager /
Facilities Management Division
Collier County Government
Rhonda Burns,Procurement Strategist,Procurement Services Division
Approval Sri - ' ,%, 'Date' i tJ/ /(:(--' :x I
C: Robin Sheley, Clerk of Courts Finance
Packet P age -1437- "1
4/12/2016 16.E.6.,
March 4,2016
Robert Fuentes
Collier County Government—Facilities Dept.
3301 Tamiami Trail East
Naples, FL 34112
Re;EMS 76—Permit Delay Request
Robert:
This letter shall serve as notice that we incurred fourteen (14) lost calendar days. a to
permit issuance delays for the generator enclosure,sign, and flagpole permits. We an
initial meeting with the various permit departments with yourself,Hank Jones,and If on
January 26, 2016. Upon completion of the meeting, an inspection for the for
enclosure was granted and completed the following day with the understanding that the
correction letter addressed,the enclosure permit would'be granted shortly after res ing.
After 3 weeks of review, and persistence on our part,the generator enclosure pe was
finally issued. HCwever,delays for the flagpole and sign still occurred. The flagpole, rmit
- was finally issued last week,and we are curtently in review for the sign permit again::.
At this time an extension of 14 calendar days is requested.
394 Please note that no additional costs are being requested.i Sind •rely,
rrn r AL 1
Chris Din
" Project Manager
cc: David Kovalik
the :l
honor {
to f
build! C)EAti(1EI TS DTANlt)Nl,) CO STRI+i:TlON:
Packet Page -1438-
4/12/2016 16.E.6.
'
Ctr RECIFiVEri.) i
MAR 4,4 20%
TROISFaRTATIONENGINEERIN3
G ' M,,, ement Des- 1 :II
Transixtrtalion Engineering Division
Robert Petereare
Corrimunfty ' ■ aft
16560 Mass Court
Fed Myeis,FL e 12
RE: Zero a. • r Contract Change Notifkation,Change*2
Contract l 3,42,Collier Blvd(Green to Golden Gate Blvd)Roadway Caracity ° - * at
Project 0 ;e 56.62 ieltrS- 51.5(1 S,
e.....-r Mr.
By copy of this letter,the above referenced contract is being issued a zero dollar($0.00)change as
indicated below-
' gibe above referenced contract time Is hereby extended by 20 calendar days. The previous total
number of project completion days was 810. The previous final completion date was April 17,2017. The
new substantial completion date shall be February 6,2017.The new final completion date shaft be on or
before May?,Wit,
Note.Tim et. 1. ee. ..e. --e., e * the Boa 4' Procure t ' * ante ee .on 18 1- For
., ..„.„2„• thee exte . ta a c.„. v ,•m _,LL, ■ a Board a*4. * il for ee Is , * •..,i e
°
ewe.* • ' le .mice contracts V . eaten,Ions do eot ..te - d I - . . ..,,,,,
By extending this contract, the County is not relieving your firm of its obligations to perform work al a
timely and satisfactory manner or any consequences resteing from failing to do so.Collier County hereby
i .
reserves all legal rights, including, but not limited to, rights to terminate, suspend Or elect any other
appro. e e course(s)of action should circumstances warrant with regard to the referenced contract
, .
DAddifional Staffing Categories:
Name Professional Position(s) .
• ....-.led Hourly Gate(s):Hourly Rate(s)
ei Drew;e hest Alowance: Item CN-NPW-1,36T1250 CL DI Pipe was over run by 36 ; The
- e resulting 311,763.28 shortfall Will be deducted from Item CC050-UT1.- wall Mowanca Line 200
$188 246 72 remains in CC 950-UTL—Utility Allowance($200000-$1175328)
1 !
Sincrely,
.
/ /
yelooree-
1 ..
!I `. Kevin H.13u t„I, ,Project Me .40.r ...---
Date. ,„
...e.*//i
, ! RoUe'et Peterson,Area Manager,Community Asphalt te.L. ere
i ' Pll :
eieve,
0-
..1 1
inwpficisir .'..v ;V.' .26t5 Saab Horse- ,DM•Haplos, ,'.a MCA.niveseelle*twevereireerge:see------4
1 ..,-....- ....,.....e,. e..00wmeeveme.4 ..- .... .....;e 44...., ..,
1 '
1 —Packet Page -1439-
4/12/2016 16.E.6.
Itioe --,
<-*- e -4---- . -
Approved* ..---) ' Date:
Steve Ritier,Road Construcbon Manager,Transportation Engineering Division
APProVed by:
,Trarisportalion Engineering Diviston
Dirvid S.WIlideal,ME..Depa 16 at Head,Growth Management Department
, AMmwed i-rio./), a)16/) -- O. -.3igli&
Co lon, reMENti Strategist Procurement Services Division
C: Robes Shelley,Clark of Courts Finance
Packet Page-1440-
4/12/2016 16.E.6.
Co E'Y Cou.n.ty
GROWTH MANAGEMENT DEPARTMENT
INTEROFFICE MEMORANDUM
DATE: February 10, 2016
TO: David S. Wilkison,P.E
FROM: Kevin Dugan
SUBJECT: Summary of Change Order#2
Collier Blvd (Green—Golden Gate Blvd) Roadway Capacity Improvements
Change Order#2 is a Zero Dollar Change. It was necessitated by need to use an additional 36
feet of 36"Ductile Iron pipe. The additional $11,753.28 will be deducted from the Board
Approved City of Naples Utility Allowance.
In order to build the new bridge at Green Blvd., the City of Naples' raw water line needed to be
diverted. The pipe was uncoupled at existing couplings. This necessitated the use of an
additional 36 feet of pipe.
Following the approval of this change order, the County will bill the City of Naples for
reimbursement of the funds paid for this work.
The 20 days are being added to the contract time because of rain days and FDOT approved
holidays.
Packet Page -1441-
4U12y2016 16.E.6.
Procurement Services
Colt ler .anty Change Order Form
Contract Modification fl Work Order Modification []Amendment
Contract#: 13-6012 Change 2 Purchase 4500152407 Project i/��
� ' � � . ' ''
Contractor/Firm Name: R«y4E���**�� zc�'�. Contract/Project: ThnmaaounD�Han�uonAmS/ree(ncapeDo�gn
. �
Pro�ot�an���rNmmo� EU G«�WxK«e» Division Name:
B»y»h«»eGa�wayT�a»q|«CRA
Original Contract/Work Order Amount $ - 380.148.00 6/10/14 16.B.1 Original BCC Appnoes| Date; Agenda Item#
Current BCC AppnzvedAmount $ Liot3'i'ff,07.,' 6/10/14 16/B.1 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 408.148.00 ?7,/,..4-,.12,, t, SAP Contract Expiration Date (Master)
Doflar Amount of this Change S 25.200.00 11.07% Total Change from Original Amount
Revised■ Contract/Work Order Total $ 433,348.00 /s ��'�� Change from Current 8CC Approved Amount
Cumulative Changes 43.200.00 6,17% Change from Current Amount
- --- ---
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 8/27(2014 Original 8/15/2010 Last Approved 0/15/2016 Revised Date ^n4_
Date Completion Date - Date (mo/uuesmischange)
/''
0 �,�
#of Days Added Select Tasks []Add new task(s) [] Delete task(s) u�Change task(s) [] Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and
or the additional days added (if requested); 2.) why this change was not included in the original contract; und, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. Detail/Specific/Rationale for request:The scope of the original task was to identify along Thomasson Drive and design
streetscape improvements from Bay Street to Orchard Way The engineering firm identified an issue with documentation for ^�,~
dedicated right-of-way(ROW)along property located at the northeast corner of Thomasson Drive and Bayshore Drive known as
the Cirrus Pointe property. Until the validation of right of way at this location,the project was placed on hold and the engineer was
notified to wait for the issue to be resolved before designing the project.After extensive research was completed,it was
determined that there was no documentation that conveyed the ROW area at the Cirrus Pointe property
As a result,this change is to add the following task:
Task 12—Right of Way Removal Lump Sum $25,200
2. Why change not in original contract:The riaht of way issue was not contemplated in the original contract.When staff and engineer
reviewed the County ROW maps,it was identified on the maps. it was not until after further review that the engineer and staff
realized there was never a conveyanace document from the property owner to the County.
3. Impact if not processed:This streetscape redesi nwoointendod|opmmutooafer(raffiopaUonnv.forbmhwahiclaandpedea(han
1raffiu If the change or ect will not move forward streetscape streets improvements will not be able tube
installed and money collected through the MSTU wilt not be able to be expended in a timely manner.
Prepared by:14„/„.Pg- ts'A.I.5 8-19g-f-- ORA Date: .3 -// ~//°
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor I Consultant/
Design Professio | herein,change /
Accepted by: / �� �� � �+� Z"� Date:
I// '��
(Contractor/Vendor/Consultant/Design Professional and Name of Firm, if project applicable)
Approved by: Date:
(Design Prgfessional and Nameof Firm,if project applicable)
Approved by: /^ ------- Date: �~-/^/- /�
(Procurement Profeosinn — � �,`. \�/a �-aaaa
araa la Revised: 10/2e/2014 (Divisions who may require additional signatures ma include on separate sheet.) PROCUREMENT USE ONLY |
Admi" � BCC ES
Packet Page -1442- -- '
-7
4/12/2016 16.E.6.
1H-oRilmALI
ENGINEERING
February 1, 2016
Elly Soto McKuen
Project Manager
Bayshore Beautification MSTU
3570 Bayshore Drive, Unit 102
Naples, FL 34112
Subject: Professional Service Proposal for Analysis of Right of Way Removal - Streetscape
Improvements Design of Thomasson Drive and Hamilton Avenue
(RWA, Inc. File No. 130028.04)
Dear Ms. McKuen,
This document is being provided as a collaboration between the CRA and our office and is a follow up
from our January 12 meeting. Specifically the right-of-way/roadway that will be impacted as part of our
60% Submittal is approximately 1,400 linear feet of right-of-way / roadway between project stations
49+50 and 63+50 and immediately adjacent to the Cirrus Point project (from Bayshore Drive east to
Dominion Drive).
The right of way matter was first brought to the attention of staff in November of 2014 and substantial
efforts were made by the consultant team to research and uncover right of way documents or history that
might be in the County's favor. In the meantime,we were directed to move forward with the project as if
the right of way was in hand. Based on the scope of our existing contract we provided the 30%Submittal
to reviewers for their first comments.We then began working on the 60%plans while the County(County
Attorney and Real Property)/MSTU/RWA made final attempts to validate possession of the needed right
of way in the segment noted above. On October 7, 2015, the project officially went on hold in order for
the CAO and Real Property to complete an exhaustive search through numerous state and county offices.
Since the project was placed on hold by the MSTU, the Consultant team has remained engaged and in
collaboration with the County/ MSTU to identify possible solutions to resolve the right of way matter.
As part of our January 12 meeting we discussed potential paths to continue moving the project forward.
RWA recommends the following:
• Re-structure the streetscape improvements within the existing right of way and the introduction
of a roundabout at the main project intersection (Bayshore and Thomasson Drives).
• Re-design of roadway from Bayshore Drive east to Dominion Avenue (Section 3)to be consistent
with the entire length of Section 3 versus just adjusting the typical roadway segment in front of
the Cirrus Point property.
• Best value for project construction is to construct improvements at one time.
• Contact Cirrus Pointe property owner to determine feasibility of transferring needed right of way
for the Project.
• Explore value added benefits that now may be able to be added into Section 3. This may be
possible as the new typical roadway cross section will most likely not involve a landscaped
roadway median thus freeing up extra right of way and possibility reducing construction costs.
Value added benefits to be explored would be to include curbing,wider pathways(at a later date),
Packet Page -1443-
4/12/2016 16.E.6.'
enhanced landscaping between the edge of pavement and right of way and/or additional
roundabouts.
As such, and to continue to move the Project forward, RWA, Inc. is pleased to submit the following
proposal, make recommendations and present options for the MSTU Board. Outlined below is our
proposed scope of service and associated fees in response to your request for proposal for the necessary
additional services.
PROJECT INFORMATION AND ASSUMPTIONS
• RWA is the design engineer for the Collier County Thomasson Drive/Hamilton Avenue Streetscape
DCR(Collier County RFP 13-6012; Bayshore Triangle CRA CC 2014-001P).
• The proposed project is to provide streetscape design to the Thomasson Drive/Hamilton Avenue
are, located within the Bayshore Beautification MSTU.
• The SFWMD has classified this roadway project and the proposal of potential roundabouts as
exempt from the ERP process as long as no additional lanes or pipes are added to what is currently
under the roadway. Project decision moving forward will be based upon maintaining this
exemption.
• The MSTU is interested in moving the project forward without all of the required right of way
originally noted within the Request for Proposal, known as Collier County RFP 13-6012.
SCOPE OF SERVICES -Task 12-Right of Way Removal
12.1. Right-of-Way Map Updates
A. Update existing Right-of-Way maps to reflect the actual right-of-way conditions.
12.2. Typical Roadway Cross-sections and Horizontal Geometry
A. Prepare a revised horizontal roadway geometry plan for Section 3 in AutoCad to identify
opportunities to optimize the use of the existing right-of-way areas.
B. Determine impacts of reduced available right-of-way to the currently proposed project in Section
3 & a portion of Section 2. As part of this analysis the proposed roundabout geometry at the
Bayshore Drive intersection will be inserted into AutoCad files and an exhibit created for
illustrative purposes. Prepare a written summary of findings to document project files and attend
one (1) meeting with the Collier County Transportation Department to discuss proposed project
adjustments and solicit their input.
C. Prepare three(3)different typical roadway cross-sections to convey project intent within Section
3 of the roadway corridor. The MSTU Staff and Board will need to select one of these typical
cross-sections to resume the design phase of this Project.
12.3. Design Criteria Report(DCR) Update
A. Based upon the selected typical cross-section for Roadway Section 3 review the existing DCR and
make the required changes to this document necessary to clearly establish any amended design
standards. Provide to the MSTU one(1) printed copy and one (1)electronic copy for the Project
files.
12.4. Summary of Impacts to Drainage,Utilities and Pathways Program
A. Based upon the updated typical cross-sections prepare a brief written summary report of
potential challenges and opportunities that may arise from the changes to the Project in Section.
Packet Page -1444-
4/12/2016 16.E.6.
B. As necessary provide simple illustrations to convey proposed intent for any revised drainage,
utilities and/or pathways(bicycle and pedestrian).
12.5. Summary of Impacts to Landscaping,Irrigation and Lighting Program
A. Based upon the updated typical cross-sections prepare a brief written summary report of
potential challenges and opportunities that may arise from the changes to the Project in Section
B. As necessary provide simple illustrations to convey proposed intent for any revised landscaping,
irrigation and/or lighting improvements.
12.6. Opinion of Probable Cost(OPC) Update
A. Based upon the updated typical cross-sections prepare a revised OPC for Section 3 of the roadway
corridor.
B. Considering that the most recent OPC for the project is approaching a year old;revise the last OPC
of record for the entire project to reflect updated .construction cost information currently
available from the Florida Department of Transportation.
12.7. Enhanced Corridor Beautification and Traffic Calming
A. With the issuance of the Roundabout Study there was identified merit to incorporate up to three
(3)additional roundabouts within the project limits. As part of this task the roundabout geometry
created as part of the study will be inserted into the Project AutoCad files and an exhibit will be
created for illustrative purposes to enhance understanding, intent and potential benefits.
B. Prepare a written summary of the extra costs associated with the design and construction should
the MSTU Board desire to move forward with the additional roundabouts.
C. Prepare a written summary of the potential aesthetic benefits to the project.
D. Attend one (1) meeting with the Collier County Transportation Department to discuss these
proposed project adjustments and solicit their input.
12.8. Summary of Impacts to Project Schedule and Existing Consultant Contract
A. Prepare one (1) major update to the existing project schedule that will include the program
associated with this proposal and restarting the remaining design phase for the project.
B. Attend up to six (6) meetings with the MSTU Board or Staff to plan, present and/or support the
decision making process necessary to move the project forward.
PROFESSIONAL SERVICE FEES
The Scope of Services will be provided based on the following fee structure:
TASK SCOPE OF SERVICE FEE FEE
TYPE
12. 1 Right of Way Map Updates Lump Sum $1,100
12. 2 Typical Roadway X-Sections & Horizontal Geometry Lump Sum $6,800 I
12.3 Design Criteria Report Update Lump Sum $2,100
Packet Page -1445-
4/12/2016 16.E.6.
12.4 i Impacts to Landscaping, Irrigation and Lighting Program Lump Sum $2,000
12.5 ' Impacts.to Landscaping,Irrigation and Lighting Program Lump Sum $2,800
12.6 Opinion of Probable Cost(OPC) Update Lump Sum $2,600
12.7 ' Enhanced Corridor Beautification and Traffic Calming Lump Sum $4,700
12.8 I Impacts to Project Schedule and Existing Consultant Lump Sum $3,100
Contract
Total Fee $25,200
EXCLUDED SERVICES
The professional services to be provided are limited to those described in the Scope of Services. All other
services are specifically excluded,including, but not limited to the following items:
• Transportation and Lighting Services.
• Environmental Services.
• Geotechnical Engineering Services.
• Structural Engineering Services.
• Hydrogeological Services.
• Landscape Services.
• Land Surveying Services.
• Final Design Roadway Improvement Services(This scope only includes services to provide options
to the Committee. Additional Services will be required for design once the desired cross-section
is selected).
• Public Hearing Attendance.
• Construction Phase Services.
Thank you for the opportunity to submit this professional service proposal. Please call if you have any
questions. We will look forward to hearing back from you soon.
Sincerely,
Christopher 0. Wright, P.E. Keisha M. Westbrook, P.E.
CEO Senior Project Manager
Packet Page -1446-
4U12y2016 16.E.6.
--
Procurement Services
Change Orrier Form
0cont,uct Modification
]m*,k O rder M ou|�:ouun ]Amendment
Contract#:\ y�: -*/ Change#: Purchase Order#' U *5154823 /^ Project 4.' °,°
'"-,'* �~ '
� —--�
__ ___ _ _ /|
Contractor/Firm H«rmstona Moore En9in*eo ] project Name; Pass S,Jelly Rebuild
wm �|_ _.___ ___] ' ___________ _!
����� ������ ��������_
J. Gary coa,tg�moManagement
Project ev�mpn�a�r m mnm: Department:
_____
Ortginal--- ,ac»��om Order --unt � ��1�8 .26o.0V ------
r.:uoeeni8CCApprovedAmoun| 5 148.266.00' '/+iir 16A20 Last BCC Approval Date;Agenda Item#
Last BCC Approval Date;Agenda Item ft
Cui' cr Contract/Work Order Amount __S 148.26600_ t| C���/�� SAP Contract E:pmaoonua�(was��
Dollar Amount of this Change � 0,00 /_ ^ 0 9o';,,, Total Change from Onginaf Amount
Revised ContractiVVork Order Total $ 148,266,00 | Ct.00�� Change from Current BCC Approved Amount
Cumulative � �00 � ���x from Current��� w°=.�=�_________ ____ . . � ���_� ___�'�_ -� -
F--------------------
- -- --- '-- ---- --- - --
C��e���'Description �rthe Cn� ]
L _ —J
-- -
NoUc*tn Proceed---17�U1* /'Original - 419/2018 ^/ Last Approved 4/9/2O16 ~~~ReviswdDate 4w/2017 L'--
Date Completion Date . Date (Includes this change)
#of Days Added ss» ~/ ae)rvtTusx: []Add new task(s) [] Delete task(s) []Change tash(s) I Other(see below)
.
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract:and.3.) describe the impact if
this change is not processed Attach additional information from the Design Professional and/or Confractor if needed.
___-- ~~~�- ' .-~~�_ '__'-___--
| 1 >7ms change order~m"mc uonv,moex�une contractual professional onyi iw services wim*um/smna j
' '
Moore cnmmeers.under vvv*'--order#4.5-154823 for the professional engineering services associated with the Doctors Pass
South Jetty Rebuild Project. Additional time Is required to complete the final coordination efforts with the permitting
regulatory agencies to secure the required permits for the execution of the project.
2.)The change being requested was not included in the original contract because typically during the permitting process
there are unknown measures of time restraints required by the regulatory agencies to complete their review processes in
order to satisfy the required conditions for the Issuance of the permits.
�.
3.)If this modification is not processed the euw;�urrprq professional engineering won'*cesneqm,ed to
permitting
phase with the regulatory agencies will be incomplete and the required permits for the project will not bo issued for the
execution of the project.
- ___ __-.e_ _--__^�-
p.epa����� ____'-'_ _ _________ o^*� ' �_����
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject te all the same
terms end conditions as contained in the contract/work order ndic.aled above,as fully as if the same we-re slated in this acceptance, The
adjustment.i any,to the Contract rill constitute a lull and tinal settlement of any nd all claims of the Corrlractoi/Vendor/Consultant/
Design Professional arising out of or related to the cha set forth h / including claims tor impact anuupla costs
Accepted by- '/.�� � ' / � � | /�
P.E. vice-p'e°menk ;-;1
eppmvedui oam:3/447 .6 f /_/ | um
Amy�m�f�m.Division Director a~ Qa.u9.
VW��vn.W�o��wm�u
Approved by:
cn-adamnorthru �}q/k_-________ - ��t� '
Adam NorthrupProcurement
aro -
' - mso����
'00'04-15:54:31 ` -
(GjvlIonS who may require additional signatures may include on separate sheet)
Revised. 10i25/2014
4/12/2016 16.E.6.
HUMISTON
&MOORE
t IGINEERS esrs STRAND COURT
COASTAL
3 NAPiES,FLORIDA 3411{f
a a=. ENGINEERING DESIGN FAX:239-:5942025
AND PERMITTING PHONE 2395942421
February 22,2016
Gary McAlpin
Collier County Coastal Zone Management
2800 Horseshose Drive
Naples, FL 34104
REF: Contract 14-6
Change Order No. 1
Purchase Order 45-154823
Dear Gary:
This written request is for an additional 360 days be added to the current Purchase
Order referenced above. This change is required due to the time constraints casuediy
the previously unkown requirements of the regulatory agencies to complete their review.
Sincerely yours,
HUMISTON& MOORE ENGINEERS
Mohamed A. Dabees, PhD, P.E.
Vice-President
Packet Page -1448- f"
4/12/2016 16.E.6.
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