Agenda 04/12/2016 Item #16D 4 Proposed Agenda Changes
Board of County Commissioners Meeting
April 12,2016
Add on Item 10E to be heard at 10:00 a.m.: Recommendation to consider information presented
by Gary Price,Fifth Avenue Advisors,regarding potential Spring Training facility for the Atlanta
Braves. (Commissioner Fiala's request)
Withdraw Item 10E from the agenda to be rescheduled to a future BCC Meeting Agenda to allow
adequate public notice: Recommendation to consider information presented by Gary Price,Fifth
Avenue Advisors,regarding potential Spring Training facility for Atlanta Braves. (Commissioner
Henning's request)
Add On Item 10F: Recommendation to direct the County Attorney and County Manager to
ensure compliance with the Local Government Prompt Payment Act and the Collier County
Procurement Ordinance as it pertains to the prompt payment of vendors. (Commissioner Hiller's
request)
Continue Item 16A7 to April 26,2016 BCC Meeting: Recommendation to award Invitation to Bid
(ITB)# 16-6537R "Annual Contract for Landscape Maintenance" to primary,secondary and
tertiary contractors. (Staff's request)
Move Item 16A20 to Item 11B: Recommendation to award Invitation to Bid(ITB)#16-6541
"Roadway Paint,Thermoplastic Markings,and Raised Markers" to McShea Contracting,LLC as
the primary contractor. (Commissioner Henning's request)
Move Item 16D4 to Item 11C: Recommendation to
approve change order #1 to McGee & Associates for
safety improvements associated with the design plans
to the sidewalk/pathway connecting the Collier County
beach parking lot at the end of Seagate Drive to the
North Gulf Shore Boulevard beach access for $5,140
and make a finding that this expenditure promotes
tourism. (Commissioner Taylor's request)
Move Item 16E5 to Item 11D: Recommendation to authorize the Division of Emergency
Management to purchase food and drinks for the flight crew and support personnel from the
National Hurricane Center during.the public aircraft static display at the Naples Airport(not to
exceed $500). (Commissioner Taylor and Commissioner Fiala's separate requests)
4/12/2016 16.D.4.
EXECUTIVE SUMMARY
Recommendation to approve change order #1 to McGee & Associates for safety improvements
associated with the design plans to the sidewalk/pathway connecting the Collier County beach
parking lot at the end of Seagate Drive to the North Gulf Shore Boulevard beach access for $5,140
and make a finding that this expenditure promotes tourism.
OBJECTIVE: To acquire professional landscaping design and contract administration services for
community requested safety improvements associated with the design plans to the sidewalk/pathway
connecting the Collier County parking lot at west end of Seagate Drive to the North Gulf Shore
Boulevard beach access.
CONSIDERATIONS: On November 23, 2015, the Tourist Development Council approved three (3)
Work Orders for the design of landscape enhancement at three (3) locations: North Gulf Shore Boulevard
Beach Access, South Marco Beach Access Parking Lot, and South Marco Beach Access Boardwalk and
Landscape to McGee & Associates, utilizing a Board approved contract 12-5892 —"Fixed Term
Landscape Architectural Services."
The County has received a number of public requests for safety improvements to the sidewalk/pathway
connecting the North Gulf Shore Boulevard Beach Access to the Collier County beach parking lot located
at the west end of Seagate Drive. The issue is that the narrow,4.75 foot, sidewalk/pathway that is highly
utilized by visitors result in conflicts between walkers and bikers sharing the much used connection.
Community input was obtained from dialogue with the City of Naples, Naples Cay, and Seagate Home
Owners' Association(HOA). There is general agreement that widening and making improvements, along
with adding bollards will resolve the conflict and improve public safety. The improvements will also
provide more capacity, encourage more bikers and walkers to use the access point to the beach, and
provide additional width for the sidewalk. Widening the sidewalk from 4.75 feet to 13 feet will closely
match the existing 10 foot wide walkway to the beach and will create a uniform width of walkway from
the County beach parking lot to beach.
The landscape architect, McGee & Associates, provided a proposal to modify the design plans of the
sidewalk/pathway by adding two (2) directional colored lanes for the bikers and a separate 5 foot lane for
walkers along with other minor improvements. The construction of the sidewalk/pathway will be
solicited separately.
The Parks and Recreation staff reviewed the proposal and recommends proceeding with this change
order. This Change Order#1 is submitted for approval.
TDC RECOMMENDATION: On March 28, 2016, the Tourist Development Council approved by
unanimous vote (8-0) the expenditure of funds for the McGee & Associates change order with a
recommended finding that this expenditure promotes tourism.
FISCAL IMPACT: the cost of the recommended change order is $5,140. Sufficient funding for the
North Gulf Shore Access (Project No. 80335), in the amount of$40,000, is provided in TDC Beach Park
Facilities Fund(183).
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
Packet Page -1178-
4/12/2016 16.D.4.
RECOMMENDATION: That the Board approves and authorizes Chairman to execute change order#1
to McGee & Associates for safety improvements associated with the design plans to the
sidewalk/pathway connecting the Collier County beach parking lot at the end of Seagate Drive to the
North Gulf Shore Boulevard beach access for $5,140 and make a finding that this expenditure promotes
tourism.
Prepared by:Vicky Ahmad,Project Manager,Facilities Management Division
Attachments: 1. Change Order#1
2.Proposal
3. Concept Plan
Packet Page -1179-
4/12/2016 16.D.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.4.
Item Summary: Recommendation to approve change order#1 to McGee &Associates for
safety improvements associated with the design plans to the sidewalk/pathway connecting the
Collier County beach parking lot at the end of Seagate Drive to the North Gulf Shore Boulevard
beach access for$5,140 and make a finding that this expenditure promotes tourism.
Meeting Date: 4/12/2016
Prepared By
Name: AhmadVicky
Title: Project Manager,Facilities Management
3/10/2016 8:22:31 AM
Submitted by
Title: Project Manager,Facilities Management
Name: AhmadVicky
3/10/2016 8:22:32 AM
Approved By
Name: JonesHank
Title: Project Manager,Principal,Facilities Management
Date: 3/11/2016 2:21:25 PM
Name: pochopinpat
Title: Operations Coordinator,Administrative Services Department
Date: 3/11/2016 2:38:04 PM
Name: LinguidiDennis
Title: Division Director-Facilities Mgmt,Facilities Management
Date: 3/14/2016 11:16:00 AM
Name: WilliamsBarry
Title: Division Director-Parks&Recreation,Parks &Recreation
Date: 3/15/2016 9:38:19 AM
Packet Page -1180-
4/12/2016 16.D.4.
Name: BetancurNatali
Title: Operations Analyst,Parks&Recreation
Date: 3/15/2016 2:26:12 PM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 3/18/2016 10:31:44 AM
Name: JohnsonScott
Title:Manager-Procurement,Procurement Services
Date: 3/18/2016 2:07:56 PM
Name: BurnsRhonda
Title: Procurement Specialist,Procurement Services
Date: 3/22/2016 4:33:12 PM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Depailinent
Date: 3/30/2016 9:42:55 AM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 3/30/2016 12:10:04 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/30/2016 3:18:12 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 4/4/2016 6:12:42 PM
Name: OchsLeo
Title: County Manager,County Managers Office
Date: 4/5/2016 10:13:36 AM
Packet Page -1181-
4/12/2016 16.D.4.
Procurement Services
Cote,- County Change Order Form
[]Contract Modification Iii Work Order Modification []Amendment
Contract#:�/ 12'5a92 || Change#: 41500164682 '�
1 Purchase �OO�b�882 Project 8o335
---' ���Siiii.n't'.t/« ei.t'. p":4,,,,,:,
Contractor/Firm Mc Contract/Project 12-5892/80335
wu�
.~ ~.`~ .. Name: . ^ v«4(
Pr"���mona�,mvmo�
Vicky Ahmed Division Name:
Famxiaxwanagemem
Original ContracuWortc Order Amount $ 3.730.00 N/A Original 8CC Approval Date;Agenda Item
Current 8CC Approved Amount N/A N/A Last BCC Approval Date;Agenda Item#
Current Contract/VVork Order Amount $ 3'730.00 9/102016 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 5`140.00 1� �� Total Change fmmOhgino|Amount
Revised Con�aco\morhOrder To�! $ 8.87000137137-,80%#VALUE! Change from Current BCC Approved Amount
|Cumu|advrChan&cs $ 5.140.00. 137.80Y6 Change from Current Amount
.--'- -----'--_--' _ __
F- — Completion Date, g�and nm�opal°for�eChange j
--
—
Notice to Proceed 12/1c2015 Original 12/6116 Lust Approved 11/23/15 Revised Date OM
Date Completion Date Date (Includes this change)
'
#of Days Added 0 | Select Tasks I Add now task(s) []Delete task(s) []Change tasNo> []Other(see below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s)to the task(s)and 1 or
the additional days added(if requested);2.)why this change was riot included in the original contract;and,1) describe the impact if
tm� change i*"m processed. m�xhaddhmn�inm,mnion�omthe Design Pnp�ssiqna|and/or Com��o,i,needed,
1. Contract 12-5892-Fixed Term Landscape Architectural Services with Mcgee& Associates initial scope of
work was to prepare the professional landscape architectural services to enhance the landscaping for the
Gulf Shore Blvd. North to Seagate Drive beach access walkway. Public input into the project revealed a
need to address the conflict between walkers and bikers safety in the area connecting the Collier County
parking lot located at the west end of Seagate Drive to the west end of Gulf Shore Drive North cul-de-sac.
This change order will provide design plans to address the safety concerns and improve the narrow 4.75
feet existing shared sidewaik/pathway for bikers and walkers going to the beach.
2. The oriainal scope of work was for landscape enhancement at Gulf Shore Boulevard North to the Seagate
Drive beach access walkway; this change order is the result of public input received by staff during the
design of landscaping.
3 If this change is not processed, walkers and bikers will continue to use the same narrow width of sidewalk/
pathway that exist. The safet improvements of the project Will not be realized.
yee/
/7—
Prepared by: Vicky Ahmed, Facilities Management oivision
(Project Ma�go,m umeom dDivimimn) 7 , / /
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment, if any,to the Contract shall constitute a fuil and final settlement of any and ail claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for Impact and delay costs.
~ ��
Accepted by -w/k��cGee^m��e ,ou�sxuc/a�en `"�' '� ' - __ Date: *' '�~ _
/cu� |�n ,��Vpn4e�����mme)
`-_ � �� / //�
c ~ � ~/�2� �� �/ .� `�/
Approved by: _Rhonda Cummings -� '�| p~-�' �/`r� Date:
/ / / �
(Procurement Proles xm"V
pvisions who may require additional signatures may include on separate sheet.)
Revised. 10/2en014
0
Packet Page -1182-
4/12/2016 16.D.4.
TN WITNESS WHEREOF,the parties have each,respectively,by an authorized person or agent,have
executed this Amendment on the date(s)indicated below.
Accepted: , 20
Dwight E. Brock, Clerk OWNER:
BOARD OF COUNTY COMMISSIONERS
BY: OF COLLIER COUNTY,FLORIDA
Contractor's First Witness: By:
Donna Fiala,Chairman
By:
Signature CONTRACTOR:
name of company
Print Name
By:
Contractor's Second Witness: Signature
By: Print Name and Title
Signature
Print Name
*roved as to Form and Legality:
4
ssistant County Attorney
Change Order#1 -Contract 12-5892,PO #4500164682 Page 2
Packet Page -1183-
4/12/2016 16.D.4.
%/t Adod &ted
Landscape Architecture
February 4, 2016
Ms.Vicky Ahmed, Project Manager
Collier County Administrative Services Division
Facilities Management Department
3335 Tamiami trail East, Suite 101
Naples, Florida 34112
Subject: Proposal of Landscape Architectural Services for Modifications to Hardscape
Improvements to Gulf Shore Blvd. North to Seagate Dr. Beach Access Walkway per
Contract No. 12-5892, (M&A 2016-003P)
Dear Ms. Ahmad:
As requested McGee&Associates is providing the following proposal for your review and approval.
McGee&Associates(M&A)agrees to provide services for the landscape, hardscape and irrigation
renovation design and contract administration as generally described in the following"Scope of Services"
for the above listed project.
Scope of Services
Task 1.1 -Planning
Review County's existing landscape and irrigation"Record Drawings"for preparation of proposed
plans. Perform site review to verify locations of existing materials and irrigation system.
1.1.1 Site Observation
1.1.2 Review existing plans and provide field confirmation of existing conditions
1.1.3 Research& Review of existing permit documents
1.1.4 Base plan development-Update base plan for project areas
Task 2.1 -Final Hardscape Design
Prepare hardscape renovation plans per applicable Collier County Right of Way Ordinance and
Land Development Code requirements and per requested program elements.
2.1.1 Meetings &Correspondence:Attend necessary staff and/or project on-site meetings for
the project design development and provide required written correspondence, verbal
communications or presentations for the project development.
2.1.2 Concept&Design Development:
To minimally include items or services as follows:
a. Alternate concept layouts for presentation purposes.
b. Materials Tabulation of Quantities, bid schedule containing, quantities,
sizes&specifications.
c. Hardscape paving installation details and notes as identified or as applicable.
d. Site features details and specifications.
2.1.3 Construction Drawings: Prepare plans to County approved bidding and installation
construction drawings and specifications for exhibits or attachments to the final Contract
Documents.
2.1.3 Opinion of Costs: Develop opinion of costs related to the approved final drawings.
Design * Environmental Management * Planning * Arborist
5079 Tamiami Trail East 1 P.0. Box 8052 Naples,Florida 34101
Phone (239) 417-0707* Fax (239) 417-0708
LC 098* FL 1023A
Packet Page -1184-
4/12/2016 16.D.4.
Page Two—2/4/2016
Renovation N GulfShore Bch Access Walkway
Proposal#2016-003P
Schedule of Work
Design services will be completed within 30 days from the date of the Notice to Proceed.
Contract Administration services to be determined based upon bidding and construction dates.
Compensation
Task 1.1 $ 1,385.00
Task 2.1 $ 3,755.00
Total Fee: $ 5,140.00
Veda 14 711c9ze
Michael A. McGee, r.l.a.
President, McGee&Associates. LCC000098
Packet Page -1185-
4/12/2016 16.D.4.
e=- 0 00 0 0 00 v' 0 0 0 8 ,.i}£
E in us ui
;a<000
Z y g W w N w N N M y
N c a J W
N EE FaUEf ..
tL N J � W J N
,
2
x: ''�.
45,2 k
O O J yr
W p?0 I, te,ti
0�•w m tau a:@p R-5
JI-Z CO U. to r» 99 dr 19 w w of r� '� d
?. 0 0 0 0 0 ii 0 0 0 0 L E
ASV
N o 0 0 o c o 0 0 0
s
Y
N co g
tp z H M a N
En u ua ea 4 r N
Z• < c g 0 4'
0 f T-- _
.9
m CO X
1... LO c w euq yj
L
0 W 8 8 8 8 , 8 8 8 8
(.� F H a W 8 u8 �mr, 0m tg Si N . .
cc QQ 0 W u> 15 M U3 Wa $ M �SAr
U• X000 p (A a ca tl '�
J W(O N_U 2 y 0 0 ,,-- 0 1 < .s f Li Q 00, N 0 U! = t,x ,a s.
NC�d Q Q :
U L uj 0 0 0 0 O O O O .='i 0.
W Z U Ili.Q W i-1,1 s '' e°y 0w i°!4 0 m v> us }�
F O W 6 N N m pl
O •6' Z w ('0•
IL to {NF T
CO O W 0 g n
G1. ma uz °: �.
0 a Q x o 0 o m o m m
L A'S n w m
LiJ U'• 3 L 88g 00 00 00 8
O �n �n �ci �ci ui o o �n tIt"�
W 2 -c 2 FW- o W „°a 0 0 t o 86 `_ W,I t,
LL . 2 c ti W t- c «n u> Fn v, NT i u'
co a ,A
Z N
O N O K Z K S
. < _L . 00 .
E wZ
Q[L o
X O a 0 U A m a
= N W @ z h) i a
P N N c — o a > N V
Z N O F 8 E N m p c 5-. N
• O U
m O n a O ` A y .
D
E O a 0 0 L
W mF- Zd o d a oo y
.0 i N o = c
< WO O W N m d a
0 V V n` c ' . -, N
W Z Z_ = N .9 _ Q NC . N <
° W d x 0 o o a L
'7 UOU
W d > ( m J O O O
• W I 0 Z a rr m
Q
ix • } N
ii Q. ...I d {— 7 N - 0
U
Q
N
O
t
cn
0
0
Z
0
a.
M
O
O
(C
O
(N
Packet Page -1186-
1 sal,. -.�.‘WOZW:. r �9::1 -.n.�nn s�..v i(- 1 . ,,
°la° 4/12/2016 16.D. . .
9��..,,.,..w,. oNI... (�1�a1�y� yae ND 530
.U.I X10
E � i� }��/ yry� OHO./J,,,yyy999 H1JON �...v.ovn'' �. d
3 -I �' �!� O (/ �1', ` NOIS I/�I°NOIlV3�7321 ?5�21Vd u W V
NOISV^I°NOLLV2 HNVW 531�IOVd y
uNNnO,T31„OOa�lg
i� 910Z.0..1.1...Y t"EMI 40 W659W3d N3LL91M 3LL 1(CHLM 03511 i O 1101!p 033n008d39 VOI Q3 33 AYH 5'JIMAV G 353LL!0 171Vd ON '11310630 341!0 AlN.1dDW 11R11Wd00 3NL WNYQN 9NMYlq IYJINg3l ONY SNYId 3LLL
–_ U Q >J
m I Z Z F H> a s
$ / \ 00 mo Om az
o z aa_ Via. §w IL-W 1
Y., U U> cow '°U CJ 3
II II �� o �; Q �� mm mz �w
/ y w m w r- 1n m a ,-m
W W Wm - > ,tS-1 =
II �� � p �>\'\ ' o_ � Q Q> w0 �w ¢w2 ¢� ink i
oo� w as > r w
II \ '' AI 2 ./, w w (9 om c�¢ a� az a} B
II �y -,_---->i T ,. LL w z P z zZ z~ zo it
> v3 a a
�_�==° z ��i� w� Wz �v �w ��� i
<� win �\ I W 1 n} nZ nF WZ w° °W a
w w \'� �i 2 ° z Fa IT, FW-U �lwi (0� ��a
z a�� —� yJ a� am am o_, Oa o_ f E
oao --a ill I �.jg, ., of 0 oa °<� o, c0.� cc¢ ce3¢
Uao New I /' k7 w J ? ?a ?� Q0 aLL aka
Z 7-c71 II ]Et l\\ { luz:,1 II p'��� i 3/I�al �1�
1I I�, I w y
- - C (y till_ Y T'; ' , m m
— — _eft`
! 1 "v -v in
I' too °I ; a$� I�
II " ))=1 r 8 e 1
I 1d w"° to.7:\p 8wrc1Z .ice
a=nm d 8
w »E S•$ x 1
.,.�, q m
Ua0 L. o� 8 CO
s . /. w
.1 ?�IWF°5I or so<3=s z�
k >•Q �;s I :I, Ij wiz. a o W
-u ar �3 A6ti- Y 2..11,2 2, i =�e "
.� p /',.;ww;I I, d1 a�rca /s�s e �/ v
�T ` "±"o L_' S.LzeONIM3 °2! I.i '• .waW ii -.,R�oNS, // / L
Z h 2.o. °Qcii Era / /%�/ �\ Z C7 I m '`', t,,, ,ZD Oa,, ww z� ®r \ /,,',/ -1�°/d /�\ riiw
°w
U Z o z,1 x .. 1 1
U U w 2. Z u y F +e �„ / —— 3N —�`—TT"—
75 it ga
�' Eft
r I ZO O A S No--o2s I��:\ �.,//// �."°^w.-Ln' z
7 ° ]� — "^te
, i' o i� I /
I f h1 II1 m '.; o� o W al u`:1 I U ' I1 I L'n `�w= II 0•�. x J I �o''' 2.o�u\ W 0
_�. ' a 0x3 i� =mow
U P ( 1 0.
,,.., .1 , �°J °�, p , (-yam `vv _!
o
f ,,Z ,
1 ^a*v,� *7 t• 1k 1 '�' r. •� �mr tin �\ \--- FspoOE V/
� of
r 5 ,x� 3 I Illy -\\\1 �N�'�E III K /
z ,-4.,,, ���"`JJJ ' V'1`i� Z W LL
�, a_ v
lr 1 �7 I w Z 0 \ug
�.. � °i i Lz Wiz'ti II
�' '• - d H,39 i9 ` S ' aUw o° <�' 1 V
Packet Page -1187-