Agenda 04/12/2016 Item #16A 2 4/12/2016 16.A.2.
EXECUTIVE SUMMARY
Recommendation to approve an Adopt-a-Road Program Agreement for the roadway segment of
Lake Trafford Road from Carson Road to Little League Road,with two (2) recognition signs and
two (2) Adopt-a-Road logo signs at a total cost of $200 with the volunteer group, Lake Trafford
Elementary School.
OBJECTIVE: To approve for execution by the Board of County Commissioners (Board) an
agreement signed by the volunteer group, Lake Trafford Elementary School, herein after the
"GROUP", of a certain adopted roadway (Lake Trafford Road from Carson Road to Little League
Road)under the Collier County Adopt-a-Road Program.
CONSIDERATIONS: That the volunteer group so named be recognized as the sponsor of the
particular segment of roadway named in the agreement to perform litter removal in accordance with
instructions contained in the agreement.
The Collier County Adopt-a-Road program is an environmental protection program developed
through a public/private partnership that is dedicated to providing safe and clean roads by the
removal of roadside litter. The Collier County Adopt-a-Road program encourages citizens to
demonstrate civic pride by taking group action to help keep county roads beautiful and free of litter.
The Adopt-a-Road Program is an excellent example of the public and private sector working together
to solve a community problem.
Through this program, local civic, community, neighborhood and business groups can adopt a two-
mile segment of roadway, whereby they contract with the County to pick up litter on a monthly basis.
Groups are required to attend a meeting, organized by the sponsor, to review safety guidelines and
procedures. The sponsor is provided with literature on safety topics and procedural guidelines
reviewed by the county.
FISCAL IMPACT: The County is responsible for acquiring and erecting recognition signage at
either end of the roadway segment. The cost of each sign is $30. Staff expects to install two (2)new
signs at a cost of$60 and two (2)Adopt-a-Road logo signs at a cost of$69 each for a total cost not to
exceed$200. Program expenses are budgeted in the Transportation Services Fund 101.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality, and requires
a majority vote for Board approval. - SAS
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this Executive Summary.
RECOMMENDATION: To recognize the volunteer group: Lake Trafford Elementary School as the
sponsor of Lake Trafford Road from Carson Road to Little League Road, and that the Board
authorize its Chairman to execute the attached Adopt-a-Road Program Agreement on behalf of the
County.
Prepared by: Diane Lynch, Supervisor Operations, Road Maintenance Division, Growth
Management Department
Attachments:
1. Agreement
2. Location Map
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4/12/2016 16.A.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.2.
Item Summary: Recommendation to approve an Adopt-a-Road Program Agreement for
the roadway segment of Lake Trafford Road from Carson Road to Little League Road, with two
(2) recognition signs and two (2) Adopt-a-Road logo signs at a total cost of$200 with the
volunteer group, Lake Trafford Elementary School.
Meeting Date: 4/12/2016
Prepared By
Name: TooleyTeresa
Title: Operations Coordinator,Road Maintenance
2/29/2016 8:44:44 AM
Approved By
Name: TaylorLisa
Title: Management/Budget Analyst,Senior, Capital Construction&Maintenance Budget/Fiscal
Date: 3/2/2016 10:39:20 AM
Name: GossardTravis
Title: Division Director-Road Maintenance,Road Maintenance
Date: 3/10/2016 11:04:40 AM
Name: ShueGene
Title: Division Director-Operations Support, Growth Management Department
Date: 3/10/2016 1:48:27 PM
Name: LaPierreBarbara
Title: Management/Budget Analyst, Capital Construction&Maintenance Budget/Fiscal
Date: 3/15/2016 11:13:58 AM
Name: StoneScott
Title: Assistant County Attorney, CAO Land Use/Transportation
Date: 3/17/2016 9:15:02 AM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Administration
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4/12/2016 16.A.2.
Date: 3/21/2016 9:21:42 AM
Name: IsacksonMark
Title:Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 3/24/2016 8:22:41 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/25/2016 5:27:08 PM
Name: CasalanguidaNick
Title:Deputy County Manager, County Managers Office
Date: 4/4/2016 3:53:42 PM
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4.
4/12/2016 16.A.2.
COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT
Terms and Conditions
THIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into this day
of , 2016, by and between Collier County (hereinafter the "COUNTY"),
and the volunteer group, Lake Trafford Elementary School (hereinafter the "GROUP") whose
address is 3500 Lake Trafford Rd,Immokalee,FL 34142.
WITNESSETH:
WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free
roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely
maintaining a litter-free Collier County; and
WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway
known as Lake Trafford Road from Carson Road to Little League Road, and acknowledges
the hazardous nature of picking up litter, and agrees to the following terms and conditions:
A. THE GROUP SHALL:
1. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway.
2. Perform litter removal on the Adopted Roadway in accordance with the Florida
Department of Transportation's Accident Prevention Manual, Safe Field Practices, the Florida
Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of
Transportation Design Roadway and Standard Index 601 and 602, all of which by this reference
are incorporated herein.
3. Only allow such persons to participate as are determined by the GROUP to be
responsible enough to safely participate in litter removal activities. Participants must be at least
14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors
participating in the litter removal. There shall at all times be at least one person 18 years of age
or older who is on site and responsible for supervising all litter removal activities, with no one at
the site under the age of 14 for any reason.
(tai
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4/12/2016 16.A.2.
4. Conduct at least two safety procedure meetings per year for its participating members.
Participants must sign the hold harmless agreement provided by the COUNTY, and attend a
safety meeting conducted by the GROUP before participating in a cleanup activity pursuant to
this Agreement.
5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove litter during daylight hours only, in good weather conditions only.
7. Pick up litter on one side of the road at a time.
8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes, and on
medians, or where otherwise hazardous to do so.
9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the
pavement.
10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted
Roadway is objectionable.
11. Obtain required supplies and material from the COUNTY.
12 Place traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should be contacted to obtain
safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter
removal activity and return the same when activity is complete.
14. Not wear clothing that will hinder the sight of participants.
15. Coordinate pickup details with the County's project coordinator at least one week prior to
a pickup.
16. Place filled trash bags at the site for pickup and disposal by the COUNTY.
17. After each pickup, the adopting GROUP coordinator will file a report detailing the
number of people involved, number of bags of litter collected, composition and estimate of
recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for
making the reports, and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption of recyclable materials shall become the property of the Group.
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4/12/2016 16.A.2.
19. Unused materials and supplies furnished by the COUNTY shall be returned to the
COUNTY within two workdays following cleanup or, with COUNTY coordinator's permission,
be retained by the GROUP during the term of this Agreement.
B. THE COUNTY SHALL:
1. Provide safety vests, trash bags, pickup sticks, and traffic control signs.
2. Provide GROUP with an outline pertaining to safety regulations.
3. Remove the filled trash bags as soon as possible after the pickup.
4. Remove litter from the Adopted Roadways only under unusual circumstances, i.e., to
remove large, heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free of litter.
C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by
either party,with or without cause, on 30 days written notice to the other party. This Agreement
creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is
found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY
may terminate this Agreement effective immediately. The COUNTY reserves the right to
modify or cancel the program at any time. Upon the termination of this Agreement by either
party, the GROUP will immediately return all County-owned materials to the County project
coordinator.
D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless, in accordance with the limits and provision of FS768.28, Collier County and
its officers, agents and employees from any claim, loss, damage, cost, charge or expense arising
out of any act, action, neglect or omission by the Group or by any person perfoiming litter
removal as part of the GROUP during the performance of the Agreement, whether direct or
indirect, and whether to any person or property to which Collier County or said parties may be
subject, except that neither GROUP nor any of its members shall be liable under this provision
for damages arising out of injury or damage to persons or property directly caused or resulting
from the sole negligence of Collier County, and its officers, employees or agents.
3 / , i
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E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in
part without the prior written consent of Collier County.
F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement
between the parties, and may not be modified except by a writing signed by both parties. Any
and all prior understandings between the parties, either oral or written,with respect to the matters
set forth above, have been incorporated and merged into this Agreement, and are otherwise of no
further force or effect. This Agreement is for litter removal activities only. No beautification
activities are authorized by this Agreement.
IN WITNESS WHEREOF,the Parties have caused this Agreement to be executed as of
the date written above.
BOARD OF COUNTY COMMISSIONERS
ATTEST: OF COLLIER COUNTY,FLORIDA
DWIGHT E. BROCK, Clerk
By: By:
Deputy Clerk 0crw. c,.,1 . , Chairman
GROUP: Lake Trafford Elementary
School
By: Alacrie /
Name (print): ,l six,"
Title (print): cihdri
Phone# (day): .391- 477-P263
Phone# (night):231 -377-v2a2-
Approved as to form
and legality:
j .a/E'4/t<„
Scott A. Stone,
Assistant County Attorney
4
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