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Agenda 04/12/2016 Item #10E Proposed Agenda Changes Board of County Commissioners Meeting April 12,2016 Add on Item 10E to be heard at 10:00 a.m.: Recommendation to consider information presented by Gary Price, Fifth Avenue Advisors, regarding potential Spring Training facility for the Atlanta Braves. (Commissioner Fiala's request) Withdraw Item 10E from the agenda to be rescheduled to a future BCC Meeting Agenda to allow adequate public notice: Recommendation to consider information presented by Gary Price, Fifth Avenue Advisors, regarding potential Spring Training facility for Atlanta Braves. (Commissioner Henning's request) Add On Item 10F: Recommendation to direct the County Attorney and County Manager to ensure compliance with the Local Government Prompt Payment Act and the Collier County Procurement Ordinance as it pertains to the prompt payment of vendors. (Commissioner Hiller's request) Continue Item 16A7 to April 26,2016 BCC Meeting: Recommendation to award Invitation to Bid (ITB)# 16-6537R "Annual Contract for Landscape Maintenance" to primary,secondary and tertiary contractors. (Staffs request) Move Item 16A20 to Item 11B: Recommendation to award Invitation to Bid (ITB)#16-6541 "Roadway Paint,Thermoplastic Markings,and Raised Markers" to McShea Contracting,LLC as the primary contractor. (Commissioner Henning's request) Move Item 16D4 to Item 11C: Recommendation to approve change order#1 to McGee& Associates for safety improvements associated with the design plans to the sidewalk/pathway connecting the Collier County beach parking lot at the end of Seagate Drive to the North Gulf Shore Boulevard beach access for$5,140 and make a finding that this expenditure promotes tourism. (Commissioner Taylor's request) Add On Item 10E April 12, 2016 EXECUTIVE SUMMARY Recommendation to consider information presented by Mr. Gary Price,Fifth Avenue Advisors, regarding a potential Spring Training facility for the Atlanta Braves. OBJECTIVE: To consider information regarding a potential Spring Training facility for the Atlanta Braves. CONSIDERATIONS: Last week,subsequent to the publication of the BCC Meeting Agenda materials,I received a request,through the County Manager,from Mr. Gary Price to address the Board on the matter of a potential professional baseball spring training opportunity in Collier County. Given the potential public interest and desire to comment at the Board Meeting about this issue,I have placed this item under the Board of County Commissioners portion of the agenda to allow for public comment. FISCAL IMPACT: None at this time. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal issues,and requires majority vote for Board action. -JAK RECOMMENDATION: To consider information presented by Gary Price,Fifth Avenue Advisors, regarding a potential Spring Training facility for the Atlanta Braves. Patricia L. Morgan From: Brock, Mary Jo Sent: Monday, April 11, 2016 3:39 PM To: Patricia L. Morgan Subject: FW: Materials for 4/12/16 BCC Meeting - Spring Training Discussion Attachments: 2016-04-12 BCC Proposal v7.pdf; 2009 Lee County SpringTrainingStudyFinal.pdf; CCLTA Recommend.pdf;Adrenaline USA Sports Recommend.pdf; 2016 Braves to Collier Letter.pdf; Add On Item 10E.docx thanks, ,,. Mary-Jo Brock - Executive Assistant to Leo E. Ochs,Jr. - County Manager's Office maryjobrock@colliergov.net 239.252.8364 From: OchsLeo Sent: Monday, April 11, 2016 3:38 PM To: DLCOMM Cc: KlatzkowJeff; CasalanguidaNick; IsacksonMark; BrockMaryJo Subject: FW: Materials for 4/12/16 BCC Meeting - Spring Training Discussion .om t :ioners, Please consider this a care Way communication. I have just received the attached information that relates to proposed Add On Agenda Item 10.E. from Commissioner Fiala (also attached) for tomorrow's Board meeting. The Chairman has requested `l. 1_0:00 dill. tlnlr, certain for this item. Ochs, jr`. ii ` ..out anager leoochs@colliergov.net From: Timothy J. Cartwright [mailto:Tim@5advise.com] Sent: Monday, April 11, 2016 3:19 PM To: OchsLeo Cc: Gary B. Price Subject: Materials for 4/12/16 BCC Meeting - Spring Training Discussion County Manager Leo Ochs- Please find attached our presentation for tomorrow's BCC meeting with additional supporting documents. We anticipate our presentation to last 8-10 minutes. Afterwards,we will be available for questions. Here is the list of documents: 1. 2016-04-12 BCC Proposal v7.pdf-This is the presentation. 1 2. 2009 Lee County Spring Training Study Final.pdf-This is provided as reference material and is the best economic impact analysis of Spring Training. 3. CCLTA Recommend -A support letter from the Collier County Lodging and Tourism Association. 4. Adrenaline USA Sports Recommend.pdf-A support letter from Adrenaline Soccer. 5. 2016 Braves to Collier Letter.pdf-A letter from John Schuerholtz expressing the Braves interest in Collier County. Thank you for this opportunity and we will see you tomorrow morning. A Fifth Avenue Advisors'Company 3003 Tamiami Trail North Suite 410 Naples, FL 34103 239.262.6300 office 239.223.2300 cell 239.262.2212 fax tim @5advise.com Luke 1:37 This message is for the named person's use only. It may contain confidential, proprietary or legally privileged information. 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AV1i .1.'lO,1 JO a)y)1D,y Jy; 1 Table of Contents 1.0 Introduction 2 2.0 Executive Summary 5 3.0 Demographic Profile of Spring Training Attendees 7 4.0 Trip Profile 12 5.0 Ballpark Experience 19 6.0 Spring Training Visitation Patterns 21 7.0 Economic Impact of Spring Training Visitation 27 Lee County 2009 Spring Training Study davidson May 2009 peterson associoies pro.d.ng dircdmn a.trove!d iounvn 2 1.0 Introduction Background Lee County now hosts two teams for spring training—the Boston Red Sox at the City of Palms Park and the Minnesota Twins at the Lee County Sports Complex/Hammond Stadium. By 2012, the Red Sox will have a new stadium in Lee County, leaving the City of Palms without a major league team. In order to determine whether a third team will be recruited, it is important to understand how much the attendees of the current two teams' games contribute to the Lee County economy. It is toward that end that this study is directed. Research Objectives The goal of the study reported here has been to assess the impact of spring training attendees on Lee County's tourism revenues. The major league teams contribute in many other ways to the Lee County economy—housing and food for players, coaches and office personnel in residence in Lee County, expenses for reporters and their media support staffs for covering spring training games and their players, etc. However, a major impact on Lee County is the contribution of those non-residents who attend the spring training games. The purpose of this study is to estimate the impact of these visitors. In meeting that goal, the following objectives have been addressed: s• To estimate the number of non-year-round residents attending spring training games/practices in Lee County and the amount of money they spend in the process; ❖ To examine the number of visitors and money spent by those in Lee County primarily to attend spring training; • To explore the role of spring training on attendees' initial visitation, repeat visitation and home purchase in Lee County; • To profile the visitors attending spring training and their trips to Lee County; and ❖ To compare and contrast the profiles and impacts of the two teams now holding spring training in Lee County. Lee County 2009 Spring Training Study davidson ip May 2009 peterson associates pro,,d■ng der d'on 'rove::&lo,nam 3 Methodology Data Collection In order to examine the contribution of spring training attendees to Lee County, Davidson-Peterson Associates conducted on-site interviews with a sample of non-resident attendees at all home games in the County as well as seven Red Sox practices and one Twins practice. A total of 1160 interviews were completed—589 with those at Red Sox games and practices and 571 at Twins games and practice. An average of 15 interviews were collected each practice and 25 to 37 per game. Interviewers were stationed in specific locations where they would be able to stop and speak with a sample of attendees. A single adult individual from a travel party would be stopped and asked if he/she were a resident of Lee County for more than six months per year. He/she was then asked how many members of the party were residents/non-residents. If any individuals were non-residents, an adult (over 18)would be invited to participate by completing a questionnaire. Copies of both the screening form and the self-administered questionnaire may be found in the appendix to this report. Data Processing Completed questionnaires were sent to Davidson-Peterson Associates for processing. First, they were checked for completeness and incomplete questionnaires removed. Then, the coding department scanned the questionnaires into a data base. Upon completion of the basic data processing, estimates of total expenditures by non-resident attendees at the Twins and Red Sox events were calculated, individually and combined. To do so, we weighted our data by total attendees minus the proportion of resident attendees estimated by responses to the screening questionnaire. Lee County 2009 Spring Training Study davidson May 2009 peterson aSSOCi01 @S prov,d,ny dner•pn at Irove&6 iowom 4 The table below shows total usable interviews, and the proportion of resident and non-resident attendees as calculated from the screening questionnaires. Total Red Sox Games Twins Games Usable questionnaires 1,154 483 550 0/0 ok Residents 27 27 28 Non-residents 73 73 72 Total attendees* 264,104 134,515 129,589 An additional 121 interviews were conducted at practices (106 at Red Sox practices and 15 at Twins Practices), accounting for the remainder of the 1,154 usable interviews (483 + 550 + 121 = 1,154). Using the estimated total non-resident expenditures by spending category, economics consultant Dr. William Schaffer, Georgia Tech University, calculated the impact of these expenditures on Lee County using an input/output model specifically created for the County. *Note: Attendance data provided by the Boston Red Sox and Minnesota Twins. Lee County 2009 Spring Training Study dovidson May 2009 Peterson 5 2.0 Executive Summary The goal of the study reported here has been to assess the impact of spring training attendees on Lee County's tourism revenues. The major league teams contribute in many other ways to the Lee County economy—housing and food for players, coaches and office personnel in residence in Lee County, expenses for reporters and their media support staffs for covering spring training games and their players, etc. However, a major impact on Lee County is the contribution of those non-residents who attend the spring training games. From the period beginning on February 18, 2009 and ending on April 4, 2009, Davidson-Peterson Associates conducted on-site interviews at spring training practices and games in Lee County. A total of 1,154 usable surveys were completed during that time period, with 483 at Red Sox home games, 106 at Red Sox practices, 550 at Twins home games, and 15 at Twins practices. The results of these questionnaire responses were analyzed to gain insight into the people who attend spring training games and their economic impact on Lee County. Hosting spring training activities has a positive impact on the Lee County economy. Visitors to the Fort Myers area attending Spring Training contribute more than$47 million to the Lee County economy. This includes more than$12 million spent shopping and more than $11 million on food and beverages. These dollars represent a conservative estimate that does not include spending at the parks or on tickets, as these expenditures tend to stay with the teams themselves. Also excluded is spending during the weeks in February where teams are practicing but not playing games in Lee County. Spring training activities are an important draw in influencing travelers to choose to visit Lee County. More than half of those attending spring training activities came to the Fort Myers area for the primary purpose of attending spring training (57%). An additional one in ten consider spring training to be either absolutely essential or extremely important in deciding on Lee County as a destination for their trip (11%). The expenditures of only those visitors who identify spring training as the primary reason for their trip, or that spring training is either absolutely essential or extremely important account for more than $41 million—the majority of the total dollars spent by spring training attendees. The economic impact of expenditures on Lee County is substantial. As a result of the$41 million spent by those in Fort Myers because of spring training, there is a total impact of 863 jobs, $21.0 million in household income, $2.3 million in local government revenue and $4.4 million in state government revenue supported by these expenditures. Lee County 2009 Spring Training Study dovidson ofp May 2009 peterson 'ssociotes prnndoty Ahrectrnn ur trove!&tOUn}rn 6 There is an interesting dichotomy with length of stay among those attending spring training in Fort Myers. A sizable proportion of those attending spring training are day trippers (27%), although this group is balanced by the large number who are staying in the Lee County area for longer periods of time. Not surprisingly, given the number of both day trippers and those staying longer, spring training attendees are more likely than general visitors to arrive in a personal vehicle and less likely to fly to the Fort Myers area. Importantly, most of those staying overnight in the Fort Myers area to attend spring training stay in paid accommodations, including many who stay in hotel/motel/resort lodgings. Spring training attendees are often frequent visitors to the County. More than half of those attending spring training games and practices in 2009 had been to spring training in Fort Myers previously. Also significant is the fact that most plan to return to spring training both next year and in future years. Spring training attendees also visit Lee County during other times of the year. Although spring training is often the reason for a visit to Lee County during March, with more than half saying spring training is the primary reason they first came to Lee County during spring training, about half also plan to visit Lee County at other times of the year both next year and in future years. Spring training activities draw in visitors who are fans of the home teams as well as fans of baseball in general. Not surprisingly, a strong majority of those attending spring training in Fort Myers are fans of the two teams located in Fort Myers, the Boston Red Sox and the Minnesota Twins. Nearly all of those attending consider themselves to be baseball fans, with nearly all identifying themselves as at least casual fans. Lee County 2009 Spring Training Study dovidson May 2009 peterson pxoviding dne@on„,rove!3 Iowiprn 7 W •.=Fmographic Profile of Spring Training Attendees Not surprisingly, three out of four spring training attendees in Lee County are fans of one of the teams located in Fort Myers, the Boston Red Sox or the Minnesota Twins. About half of the spring training visitors to Hammond Stadium and City of Palms Park identify themselves as Red Sox fans. Four out of five of those attending games at City of Palms Park are followers of the home Boston Red Sox, with a similar pattern at Red Sox practices. At Hammond stadium, home of the Minnesota Twins, only about half identify themselves as fans of the home team. Fan Profile 100% 90% 81%84° 80% 70% 60% 54% 48% 50% 40% Ill 28% 27% 30% 21% 15% 20% 13% 10°/ 10% 3% 3% 1% 1% 5% 2% 1% 5% 2% 0% 1• Red Soc Twins Both Red Scut and Another team No Particular Team Twins Total (n=1154) •Red Sox Stadium(n=483) Red Sox Practice(n=106) Twins Stadium(n=550) Q1. Which Major League Baseball team(s)do you follow most closely? Lee County 2009 Spring Training Study dovidson May 2009 Peterson oSSOCioles povtdmg deredvon troves d oo'm 8 The people who are choosing to attend spring training games in Fort Myers and follow a specific team are people who tend to be real fans of the game of baseball. Not surprisingly, the vast majority of those attending spring training that follow a particular team consider themselves to be at least casual fans (92%), with two thirds ranking themselves as die-hard fans or fanatics (67%). Type of Fan 100% 90% 80% 70% 60% 50% 53% 49% 50% 5% 40% 30% = 27% 25% 29% 23% 17°/o 21% 20% d 13% 10% 4%4% 1%5% 2%°2%3%3% 1% 1%2% 1% 0'/ Fanatic Die-Hard Casual Fan Occasional Fan Slight Fan No Answer Total (n=1132) ■Red Sox Stadium(n=477) Red Sox Practice(n=1 01) Twins Stadium (n=539) Q2. What type of fan would you consider yourself?(asked only of those choosing a team in Q1) Lee County 2009 Spring Training Study dovidson May 2009 peterson nssoc:roles ;uovalmg d,rea:on ui travel b banana 9 While spring training attendees tend to be older than the March visitors encountered in Lee County's ongoing monthly Visitor Profile Survey(46.9), part of the explanation is the number of 18 to 22 year old spring break visitors found on the beaches of Lee County during the month of March. Spring training visitors (52.7) are closer in age to the average winter Lee County visitors' age of 51.3. Those who attend Red Sox practice are younger(46.8 on average)than are those who attend Red Sox games (51.8). This is not surprising as Red Sox practices take place in February, when many northeastern states have school vacations. Those attending games at Twins stadium tend to be older than those attending Red Sox home games. Average party size is three, which is similar to what we find in the monthly study, although parties attending baseball games and practices tend to include slightly more children under 18 than do general Lee County visitor parties. Estimated mean household income for spring training visitors is similar to that among the general population of March visitors. Those attending Twins home games have a slightly higher mean household income than do those at City of Palms Park, which may be a function of their slightly older age. Demographic Profile March 2009 Total Spring Red Sox Twins General Training Stadium Red Sox Stadium Visitors Practice (n=220) (n=1154) (n=483) (n=106) (n=550) Age Average 46.9" 52.7 51.8 46.8 54.5 Travel Party Size Average 2.8 3.1 2.9 3.5 3.2 Children (under 18) Average# .3 .5 .4 1.1 .5 Household Income Estimated Mean $93,815 $93,889 $92,146 $92,241 $96,166 Q25. What is your age please? Q8. Including yourself, how many people are in your immediate travel party on this trip to the Ft. Myers area, whether or not they are here watching baseball today? Q9. How many of those people are children under 18? Q26. Which of the following categories includes your total annual pre-tax household income? *Note: March age figures tend to be lower than other winter season months due to spring break attendees visiting the beaches. The average age of winter visitors from January-March for 2009 is 51.3. Lee County 2009 Spring Training Study davidson May 2009 peterson 'iss6Cidles pro..diny trove)&bvnur 10 Not surprisingly nearly all attendees at spring training in Fort Myers hail from the United States (98%). It is also not surprising that seven out of ten spring training attendees are from either the Midwest(37%) where the Twins play or from New England (33%)where the Red Sox play. Attendees are also frequently from the home states of the two teams based in Fort Myers-- Minnesota(23%) and Massachusetts (18%). Each team's home stadium is more likely to be filled with visitors from their home region, with Hammond stadium hosting visitors from Minnesota and the Midwest and City of Palms Park filling up with visitors from Massachusetts and New England. IF March 2009 Total Red Sox Red Sox Twins General Spring Stadium Practice Stadium Visitors Training (n=220) (n=1154) (n=483) (n=1.1) (n=550) Region United States 83% 98% 98% 97% 97% Canada 9% 2% 2% 3% 2% New England 21% 33% 55% 66% 9% Midwest 47% 37% 12% 4% 63% Massachusetts 11% 18% 30% 38% 3% Minnesota 12% 23% 2% -- 45% Q27. Are you currently a resident of: Lee County 2009 Spring Training Study dovidson ir May 2009 Peterson assoc'ales prondmp dnatnon m o-ovec d loonam 11 Half of those attending spring training games in Ft. Myers come to the area only for spring training (46%). One-third of visitors also visit Lee County at least one time each year(32%). Typical Frequency of Visiting Fort Myers 52% 46%48% 43% 23% 18°/0 17% 17% 15% 0 17% o 14%3% 15% 15/o I 16/0 o a'8/0 3% 3% 4% 4%3% 5% ■ More than once a Once a year Every other year Less than every Never,I only visit No Answer year other year for spring training Total (n=1154) •Red Sox Stadium (n=483) Red Sox Practice(n=106) —Twins Stadium(n=550) Q24. How often do you visit the Ft. Myers area when spring training is not being held? Lee County 2009 Spring Training Study davidson May 2009 peterson q s5OCiOleS f,ommr,0■r.dron.00v&!&I00 On 12 ,� 4.0 Trip Profile A majority of attendees of spring training games come to Lee County for the primary reason of attending spring training. Red Sox attendees are more likely to come for the primary reason of spring training (64%) than are the Twins attendees (50%). Purpose of Trip March 2009 Total Red Sox Red Sox Twins Primary Reason in the Ft. Myers General Spring Stadium Practice Stadium Area Visitors Training (n=220) (n=1154) (n=483) (n=106) (n=550) To attend spring training N/A 57% 64% 58% 50% Leisure/pleasure trip (vacation) 87% 25% 18% 10% 33% Visiting friends/relatives 38% 13% 14% 23% 11% Personal Business 1% 1% 1% 3% 1% Business Trip 1% 1% <1% -- 1% Convention/Trade show/Conference N/A -- -- -- -- No Answer -- 4% 4% 7% 4% Q11. What is the primary reason you came to the Ft. Myers area on this trip? Please check only one response. (Note: for the monthly visitors survey more than one selection is allowed) Lee County 2009 Spring Training Study davidson 0 May 2009 peterson nssocioles pro.,dinq deettenn.1 kuve'.71 tOUr+lm 13 Spring training is regarded as an important factor in attendees choosing Lee County as a destination for their trip, even if it was not the primary factor. Only two percent say that spring training was not at all important in choosing to come to the Ft. Myers area, while two out of three list spring training as either the primary reason for the trip, or absolutely essential or extremely important. 100% •Primary Reason 80% •Absolutely essential •Extremely imporant 60% Important An added bonus Not at all important 40% 10% 20% 7% 10% 26% 20% 15% o 12/o ° ° 0% Total Red Sox Stadium Red Sox Practice Twins Stadium (base=1,154) (n=483) (n=106) (n=550) Q12. When selecting the Ft. Myers area as your destination for this trip, how important was attending spring training events to your decision? Lee County 2009 Spring Training Study davidson May 2009 Peterson associoies 14 A majority of attendees purchase their tickets for spring training games before leaving home for the Ft. Myers area. Far fewer purchase tickets on the day of the game (14%), further evidence that attending games is an important part of the trip that is planned for in advance. 71% 61% 63% 65% 21% ii° I 14% 4%11% 6% 1114%14%1, o 8/0 1% 1% 1% 1% 4/0 1% 1 Before leaving home After arriving in the Today Attending practice- No Answer for the Ft. Myers Ft. Myers area, did not have to area before today purchase tickets Total (n=1154) ■Red Sox Stadium(n=483) Red Sox Practice (n=106) - Twins Stadium(n=550) Q3. When did you purchase tickets for this game? Lee County 2009 Spring Training Study d May 2009 avidson Peterson associates providing dbrect+on Irpve&&IWnf 15 About one quarter of spring training attendees are day trippers(27%). The balance spend at least one night in the Fort Myers area (73%). Including all spring training tourists, an equal number stay for five nights or more(51%)as stay less than five nights in the Fort Myers area (49%). Nearly one in five will stay in the Fort Myers area for more than two weeks (17%). This sizable cohort of longer-term visitors drive up the mean length of trip (14.8) considerably over the March 2009 visitor profile figure(8.2), even with the high number of day trippers included. Length of Trip(including day visitors) Mean March 2009: 8.4 50% - Total: 14.8 Red Sox Stadium: 13.6 ao%- Red Sox Practice: 10.7 Twins Stadium: 16.5 32% 30%- 27% 27% 26% 27% 23% 21°/ 19% 18% 0 18% 20%- 17/o 14/0 ° 10% ° 13% 15 13%12% 1 10%- I 8% 6% 9% I. II 0 Bights(Day 1-2 Nights 3-4 Nights 5-7 Nights 8-14 Nights More than 14 Trip) Nights Total (n=1154) ■Red Sox Stadium(n=483) Red Sox Practice (n=106) •Twins Stadium(n=550) Q13. In total, how many nights do you plan to stay in the Ft. Myers area on this trip? *Note: Means are skewed upwards due to respondents who visit for the season(i.e.for over 30 days). Means including day trippers are: March 2009 Visitor Profile—8.4 days; Total Spring Training—14.8 days; Red Sox Stadium- 13.6 days; Twins Stadium—16.5 days. Lee County 2009 Spring Training Study dovitlson May 2009 Peterson associates povgt■np drce,i on trove!&tourem 16 Of those spring training attendees staying overnight in Lee County during their visit, seven out of ten stay in paid accommodations (70%), with nearly half staying in a hotel/motel(43%). One in four stays in unpaid accommodations (28%), primarily in the home of family/friends(20%). Half of those attending games in City of Palms Park stay in a hotel/motel, while those attending Twins games at Hammond stadium staying in paid accommodations are more split between staying in a hotel/motel or a rented vacation home/condo/cottage. March 2009 Total Red Sox Red Sox Twins Overnight Accommodations General Spring Stadium Practice Stadium Visitors Training Those Staying Overnight: (n=218) (n=848) (n=355) (n=106) (n=409) Paid Accommodations (NET) 67% 70% 73% 63% 68% Hotel/Motel 24% 43% 50% 38% 37% Vacation home/condo/cottage you rented 27% 18% 14% 13% 21% Resort 15% 6% 6% 10% 6% RV park/campground 2% 3% 3% 3% 3% Free Accommodations (NET) 32% 28%o 25% 35% 30% Home of family/friends 28% 20% 19% 29% 19% Vacation home/condo/cottage you own 1% 7% 5% 4% 10% Vacation home/condo/cottage you borrowed 3% 1% <1% 1% 1% No Answer 1% 2% 2% 3% 2% Q14. While in the Ft. Myers area,will you be staying overnight: Lee County 2009 Spring Training Study david5on dp May 2009 peterson r7ssocioles prondmp d relhon m vWef&!Dorn, 17 Although some spring training visitors stay in most parts of the county, they are most likely to impact Fort Myers. A majority of those spring training attendees who are overnight visitors stay in Fort Myers, (53%) with Fort Myers Beach the next most popular option (16%). Total Spring Red Sox Red Sox Twins Location of Training Stadium Practice Stadium Accommodations (n=848) (n=355) (n=72) (n=40.91_,, Fort Myers 53% 58% 42% 49% Fort Myers Beach 16% 12% 13% 20% Bonita Springs 7% 6% 7% 9% Cape Coral 7% 7% 14% 6% North Fort Myers 6% 7% 7% 4% Sanibel & Captiva Islands 5% 4% 10% 6% Lehigh Acres 2% 1% 3% 2% Pine Island 2% 3% 3% <1% Estero 1% <1% -- 2% Boca Grande& Outer Islands -- -- -- -- Outside of Lee County -- -- -- -- No Answer 2% 1% 3% 2% Q16. Where in the area are you staying? Lee County 2009 Spring Training Study dovidson 0 May 2009 peterson nssociotes {xmndiny direct,on at o-onel&tounerr, 18 Half of those attending spring training games fly to the Fort Myers area(50%). Not surprisingly given the greater concentration of both day trippers and longer-term visitors, four in ten travel to the area by driving a personal vehicle (39%), more than is true for the typical Lee County March visitors. F1' March 2009 Total Red Sox Red Sox Twins General Spring Stadium Practice Stadium Mode of Arrival Visitors Training n=220 Fly 65% 50% 49% 34% 55% Drive a personal vehicle 29% 39% 40% 51% 35% Drive a rental vehicle 2% 7% 7% 13% 6% Drive an RV 1% 2% 2% 2% 2% Travel by bus N/A 1% <1% -- 1% Other/No Answer 2% 1% 1% -- 2% Q17. How did you travel to the Ft. Myers area?(indicate PRIMARY MODE of transportation ONLY. Please mark only one). Lee County 2009 Spring Training Study dovidson 0 May 2009 Peterson Ossoc ates wooeng dire[hon,,novel&IO'on 19 MIMI5.0 Ballpark Experience The average party size for trips to watch spring training is three. About half of those attending the games do so in pairs, although for practices, slightly larger groups are more common. Only about one in ten is traveling to watch baseball in a group of six or more. Number of people in party 60%- 53% 50%- 46% 44% 40%- 0 30%- 28 25% 22% 20%- 17% 18% 15% 14% 14% 15% 0 0 11% 10%- 8% 70/9% 7% 6% 5% 9/0 6% 8% 6% 6% ■ ®■ 1 2 3 4 5 6 or more Total (n=1154) •Red Sox Stadium(n=483) Red Sox Practice(n=106) •Twins Stadium (n=550) Q4. Including yourself, how many people in your party came out to watch baseball today? Lee County 2009 Spring Training Study May 2009 davidson Peterson associates providing d.e(i,on at buve9 6 iow,en, 20 The typical game attendee spends nearly$50 per person while attending the game. While spending on food and beverages is nearly equal, those attending Red Sox home games tend to spend more than those attending Twins home games, particularly for tickets and souvenirs. Total Spring Red Sox Twins Training Game Stadium Stadium At-Park Expenditures Per Person Per Game Attendees (n=1033) (n=483) (n=550) TOTAL $49.04 $56.40 $43.25 Tickets $25.98 $28.97 $23.63 Programs $1.04 $1.16 $0.94 Food and Beverages $10.73 $11.23 $10.35 Souvenirs $9.93 $12.57 $7.86 Other $1.37 $2.46 $0.51 Lee County 2009 Spring Training Study davidson ip May 2009 peterson ❑ssOCIO?eS providing dirtd,Ou U,IrOVO±a IOW,}m 21 Eimit„,,, _, 6.0 Spring Training Visitation Patterns Many who attend spring training games and practices take advantage of the opportunity to watch baseball on more than one occasion. In fact, for each type of event, visitors are just as likely to have attended or plan to attend more than once as they are to be making just one visit. Total prior and planned visits to spring training in 2009 29% 28% 27% 24% 14% 1/ 11% •One Event g% 8% j •More Than One Event 0 Red Sox Red Sox Red Sox Twins Twins Twins Home Practice Away Home Practice Away Game Game Game Game n=1154 Q5. Including today, how many times during this visit to Florida have you attended the following: Q6. Not including today, how many times during the remainder of your visit to Florida, do you plan to attend the following: Lee County 2009 Spring Training Study dOvidsOn idp May 2009 Peterson associates 22 Spring training is a tradition for some visitors, with half of those attending spring training in 2009 having also attended in previous years(55%). Among the 45%who made their initial trip in 2009, about one quarter(26%)say they definitely plan to return next year, twice as many as say they will definitely or probably not return next year(13%). First visit to spring training in Fort Myers 50% - 47% 45%45% 44% 40% - 30%- 22% 20%- 16% 0 0 19% 17%18% 16% 15/0 15/0 II I 12% 12%10% 11% 10% 11%8% 10%II 10%- 1991-1995 1996-2000 2001-2005 2006-2008 2009 •Total (n=1154) •Red Sox Stadium(n=483) Red Sox Practice(n=106) •Twins Stadium(n50) Q19. In what year did you first attend a spring training game or practice in Ft. Myers? Lee County 2009 Spring Training Study davidson May 2009 peterson ossocioles poneiny di,e<on u,trove!3 known 23 Regardless of the year, more than half(57%) made their first visit to Lee County during spring training for the primary reason of attending spring training events. Primary Reason for First Trip to Fort Myers during Spring Training 70%- 63% ° 57% 60/o 60%- 52% 50%- 45% 39% 39% 40%- III1% 1% 1 . ..% 1% 2% 3% 3% Yes No Can't remember No Answer Total (n=1154) •Red Sox Stadium (n=483) Red Sox Practice(n=106) •Twins Stadium (n=550) Q20. That first year,was spring training the primary reason you came to the Ft. Myers area? Lee County 2009 Spring Training Study davidson fp May 2009 peterson associates providing di a 1,00 in travel 8 Knrayn 24 Those attending spring training are likely to say they will return to Fort Myers for spring training both in the next year and in future years. About seven in ten either definitely or probably will return next year(69%) and in future years (69%). Intent to return for spring training next year 100% •Definitely will return 80% Probably will return 60% Might or might not Probably will not 40% return Definitely will not return 0 20/0 23%20% 19% 14% 6% 6% 7% 7% 0% °. C. °. °. Total(base=1154) Red Sox Stadium Red Sox Practice Twins Stadium (n=483) (n=106) (n=550) Q22a. How likely are you to return to the Ft. Myers area for the primary purpose of attending spring training... Next Year(2010) Intent to return for spring training in future years 100% •Definitely will return 80% 60% Might Probably or might return not 40% 31°, Probably will will not return 20% I I Definitely will not 19% 21% return 19/0 17% 12% 0% Total(base=1154) Red Sox Stadium Red Sox Practice Twins Stadium (n=483) (n=106) (n=550) Q22b. How likely are you to return to the Ft. Myers area for the primary purpose of attending spring training... Beyond Next Year(2011 and later) Lee County 2009 Spring Training Study davidson May 2009 Peterson associates ploy di.yr&reck+on 10 Imre a loor rri 25 Those attending spring training are often also visitors to Lee County at other times of the year. Half say they either definitely or probably will visit Lee County for reasons other than spring training both next year (50%) and in future years (51%). Intent to return at other times of the year—next year 100% - ■Definitely will visit 80% - •Probably will visit Might or might not 60% - Probably will not visit 0 40% - 21% 0 18% 23% Definitely will not visit 20% - 23% 20% 22% 18% 7% 10% 7% 6% 0% Total(base=1154) Red Sox Stadium Red Sox Practice Twins Stadium (n=483) (n=106) (n=550) Q23a. How likely are you to visit the Ft. Myers area for reasons other than spring training? Next Year(2010). Lee County 2009 Spring Training Study davidson May 2009 peterson associates providwy deecrmn Irovel&iovn$m 26 Intent to return at other times of the year—future years 100% - •Definitely will visit 80% - •Probably will visit 60% Might or might not 40%- Probably will not 23% 19/o 22% ° visit 24% Definitely will not 20%- visit 17% 20% 21% 15% 0% 5% 7% 4% 4% Total(base=1154) Red Sox Stadium Red Sox Practice Twins Stadium (n=483) (n=106) (n=550) Q23b. How likely are you to visit the Ft. Myers area for reasons other than spring training? Beyond next year (2011 and later) Lee County 2009 Spring Training Study davidson May 2009 peterson associates povgdonp d.rethon n,trove'&bunxn 27 onomic Impact of Spring Training Visitation On average, spring training attendees spend $148.89 per person per day including expenditures at the park. Those attending Red Sox home games at City of Palms Park tend to spend more money per day than those attending Twins games at Hammond Stadium, particularly in the areas of food and beverages, liquor purchases, other evening entertainment, gaming, licenses/registrations/permits and sweepstakes tickets. Those attending Twins games tend to spend more money per person per day on cultural performance admissions. Average Expenditures per Person per Day Spring Training Total Red Sox Twins Shopping $27.30 $28.36 $26.58 Food and Beverages $22.36 $24.43 $20.92 Lodging and Camping Accommodations* $15.20 $15.56 $14.95 Ground Transportation $11.88 $13.69 $12.82 Liquor Purchases $3.84 $4.76 $3.20 Other Evening Entertainment $3.62 $4.97 $2.68 Popular Events Admissions $2.94 $3.12 $2.82 Sport Fees $2.88 $3.02 $2.79 Gaming $2.32 $3.20 $1.70 Cultural Performance Admissions $2.24 $1.83 $2.52 Other Sightseeing/Attractions $1.62 $2.04 $1.32 Licenses/Regist./Permits $1.31 $2.20 $0.70 Sweepstakes Tickets $1.23 $2.24 $0.53 Historic/Cultural Site Admissions $0.92 $1.26 $0.68 All other $0.18 $0.09 $0.25 Out of Park Total $99.85 $110.77 $94.47 In Park Total $49.04 $56.40 $43.25 TOTAL $148.89 $167.17 $137.72 *Note: The lodging and camping accommodations per person per day average expenditures are much lower than those reported in the March 2009 Visitor Profile and Occupancy Analysis. This is a result of a large number of spring training attendees not staying in paid accommodations, as well as many staying in rented Condo/Cottage/Vacation Homes for seven nights or more at a lower rate. Lee County 2009 Spring Training Study davidson May 2009 Peterson associates awwaaw d.roct,on,ii,,we'd Iounan 28 The average per-person-per-day expenditures can be be used to calculate total Lee County expenditures made by spring training game attendees during their total trip. These figures exclude expenditures made at the stadium and on tickets, as the vast majority of that spending goes directly to the teams. Additionally, these figures are only calculated for spring training games, and therefore exclude all spring training expenditures for the time when the teams are practicing in Fort Myers prior to games being played. The calculation of total expenditures requires multiplying the per-person-per-day expenditures by the number of game attendees, and by a factor for the amount of time spent in Lee County per game. :• For those who do not consider spring training to be a primary or important purpose for their trip, we only include one day of the trip expenditures—game day. For those who consider spring training to be a primary purpose, or consider it to be absolutely essential or extremely important in selecting the Fort Myers area,we calculated the average trip length per game that can be attributed to spring training expenditures. o First, to avoid attributing the entire trip to spring training for those spending more than 30 days in Lee County, an average trip length is calculated using individual trip lengths capped at 30 days. o Second, it is also important to account for the fact that team attendance figures are not able to identify those visitors who attend multiple games. Since many indivuduals do attend multiple games, we divide the calculated average trip length by the average number of games attended to generate an estimate for the average trip length per game attended (in days). Multiplying spring training average trip length per game attended by the per-person-per-day expenditures and the total attendance allows us to calculate total expenditures for all those attending games. The table on the following page presents these calculations. Lee County 2009 Spring Training Study davidson dp May 2009 peterson associates {xa.dtnp dncet•nn u,Note 8 htwrorn 29 Calculating Spring Training Attendee Expenditures Average Average Average Game Trip Number Trip Length Per Person Attendee Length of Games Per Game Per Day Direct Category Attendance (in days) Attended (in days) Spending Spending Red Sox(Spring Training Primary Reason) 72,577 7.86 3.20 2.46 $ 119.13 $ 21,236,978 Red Sox(Other Primary Reason) 26,383 1.00 $ 101.05 $ 2,666,002 Red Sox Total 98,960 $ 23,902,980 Twins(Spring Training Primary Reason) 56,714 8.51 2.49 3.42 $ 104.89 $ 20,330,805 Twins(Other Primary Reason) 38,285 1.00 $ 82.46 $ 3,156,981 Twins-Total 94,999 $ 23,487,786 Note 1: Attendance data provided by the Boston Red Sox and Minnesota Twins. Note 2: For the purposes of estimating attendee expenditures,average trip length(in days) is calculated using individual trip lengths capped at 30 days so that not more than 30 days of an individual's trip is attributed to spring training among those who stayed in Lee County longer. Overall, Red Sox and Twins game attendees in Lee County add more than $47 million to the Lee County economy. Both those attending Red Sox games and those attending Twins games provide positive contributions to the Lee County economy, with Red Sox attendees accounting for nearly$24 million in expenditures vs.just over$23 million for Twins attendees. Expenditures for those attending practice only are excluded due to the lack of available daily practice attendance counts necessary for projections. Total Expenditures -All Spring Training Attendees Spring Training Total Red Sox Twins Shopping $ 12,041,843 $ 5,630,206 $ 6,411,637 Food and Beverages $ 11,180,225 $ 5,853,923 $ 5,326,302 Lodging and Camping Accommodations $ 8,770,193 $ 4,375,858 $ 4,394,335 Ground Transportation $ 5,519,197 $ 2,769,874 $ 2,749,323 Liquor Purchases $ 1,787,264 $ 933,390 $ 853,874 Other Evening Entertainment $ 1,557,306 $ 806,257 $ 751,050 Gaming $ 1,310,152 $ 688,295 $ 621,857 Other Sport Fees $ 1,274,338 $ 628,676 $ 645,662 Events Admissions $ 1,004,880 $ 496,001 $ 508,879 Other Sightseeing/Attractions $ 898,127 $ 487,617 $ 410,510 Cultural Performance Admissions $ 648,568 $ 294,011 $ 354,557 Historic/Cultural Site Admissions $ 486,102 $ 355,065 $ 131,037 Licenses/Registrations $ 483,141 $ 274,045 $ 209,096 Lottery Tickets $ 375,795 $ 279,193 $ 96,602 All Other $ 53,637 $ 30,569 $ 23,067 TOTAL $ 47,390,767 $ 23,902,980 $ 23,487,786 Lee County 2009 Spring Training Study davidson iii) May 2009 peterson associates p'o■dwp dwethon m novel 6 tounun 30 In order to gain a better understanding of the role spring training plays in generating these expenditures, it is important to focus on the spending of just those who identify spring training as an important reason for their travel to Lee County. Those spring training attendees who either identify spring training as the primary purpose for their trip, or consider it to be absolutely essential or extremely important in selecting the Fort Myers area as a destination are responsible for$41.6 million in total expenditures in Lee County. This represents a significant proportion of total expenditures in Lee County attributable to Red Sox and Twins spring training. Total Expenditures -Spring Training as Primary Reason Spring Training Total -Primary Red Sox-Primary Twins-Primary Reason .., ,l, �,_ Shopping $ 10,287,422 $ 4,852,435 $ 5,434,987 Food and Beverages $ 9,964,109 $ 5,358,714 $ 4,605,396 Lodging and Camping Accommodations $ 8,152,562 $ 4,173,237 $ 3,979,325 Ground Transportation $ 4,857,225 $ 2,444,044 $ 2,413,181 Liquor Purchases $ 1,550,541 $ 800,420 $ 750,121 Other Evening Entertainment $ 1,308,848 $ 638,197 $ 670,651 Gaming $ 1,204,731 $ 609,674 $ 595,057 Other Sport Fees $ 1,089,693 $ 550,846 $ 538,847 Other Sightseeing/Attractions $ 823,636 $ 445,668 $ 377,968 Events Admissions $ 764,652 $ 388,623 $ 376,030 Cultural Performance Admissions $ 450,775 $ 231,747 $ 219,028 Historic/Cultural Site Admissions $ 439,499 $ 338,708 $ 100,792 Licenses/Registrations $ 375,351 $ 185,398 $ 189,953 Lottery Tickets $ 260,680 $ 188,963 $ 71,717 All Other $ 38,059 $ 30,305 $ 7,753 TOTAL $ 41,567,783 $ 21,236,978 $ 20,330,805 Lee County 2009 Spring Training Study davidson do May 2009 peterson ossocioles pro.'d,ey doetkon u.novel 6lovntm 31 Direct and Indirect Impact of Visitor Expenditures Estimated total visitor expenditures (detailed in 16 expense categories) are entered into an input/output model designed specifically for Lee County. This model classifies the visitor expenditure dollars by industry and identifies how the dollars move through the County economy. This Regional Input-Output Model is based on an economic model designed by the Federal Government, but it is modified using County Business Patterns to reflect how the economy of Lee County actually works. In the text and figures which follow to describe the impact of visitor expenditures on Lee County, both direct and total impacts are mentioned. DIRECT IMPACTS TOTAL IMPACTS Economic benefits due directly to visitor expenditures. Total impacts are the sum of direct and indirect impacts. For example, when visitor expenditures pay the salary Indirect impacts are the additional economic benefits and benefits for a hotel desk clerk, that amount would supported during additional rounds of spending. be considered in the direct impact for both jobs and income. For example, the front desk clerk pays income tax and property tax which are an indirect result of visitor expenditures. The front desk clerk also pays his/her utility bills, buys food for his/her family, shops for gifts, etc. Those dollars create the indirect impact of the initial traveler expenditures through many additional rounds of spending in the economy. Lee County 2009 Spring Training Study davidson May 2009 peterson rIssocioies prd.,dwy d,rcdmn at hove!A lomdrn 32 Impact on Jobs for Lee County Residents Spring Training attendees support 970 jobs in Lee County, 684 through direct impacts. Employment Impact of Estimated Visitor Expenditures 1,200 - 970 1,000 - 1 107 800 - (684) Spring Training 73 (486) Other Reasons 600 •85 CO CO II e Spring Training 400 - Primary Reason 200 - Total Red Sox Twins Total Red Sox Twins Direct Impact Total Impact Explanation In order to produce the output (food, lodging, entertainment etc.) purchased by visitors, businesses have to employ people. The number of jobs necessary to produce what is purchased with visitor expenditures is the employment impact of the visitor expenditures. Direct employment includes the number of employees necessary to produce the direct output purchased with the visitor expenditures. Total employment includes the number of employees necessary to produce the direct output purchased with the visitor expenditures PLUS the employees necessary to produce additional output purchased with the recirculation of money in Lee County. For example, wages paid to a hotel desk clerk are then used to purchase food and services for that employee, leading to additional supported jobs (grocery store proprietor, auto mechanic, etc.) Lee County 2009 Spring Training Study davidson May 2009 peterson nssociotes providing dwrctbon.n*O.&&Ipurbm 33 Impact on Household Income for Lee County Residents Attendees of spring training games support$23.8 million in Lee County household incomes with $14.5 million directly supported. 35.0 - Household Income Impact of Estimated Visitor Expenditures (in millions of dollars) 30.0 1 25.0 23.8 2.8 20 0 ® Other ea Training Other Reasons 15.0 11.9 11.9 Spring Training ® ® Primary Reason 10.0 0.7 5-0 � «= 6.6 Total Red Sox Twins Total Red Sox Twins Direct Impact Total Impact Explanation As stated earlier, in order to produce the output(food, lodging, entertainment, etc.) purchased by visitors, businesses have to employ people. This requires business owners to pay wages and salaries to their employees, and also includes proprietary income for the business owner in some cases. The wages and salaries paid in order to produce what is purchased with visitor expenditures is the household income impact of the visitor expenditures. Direct household income impact includes the direct wages and salaries paid in order to produce the goods and services purchased with the visitor expenditures. Total household income includes the wages and salaries paid in order to produce the goods and services purchased with the visitor expenditures PLUS the wages and salaries necessary to produce the additional output purchased with the recirculation of money in Lee County. For example, wages brought home by a hotel desk clerk are then used to purchase food and services for that person and his/her family, leading to additional wages and salaries being paid to others (grocery store employee, utility crews, etc.) Lee County 2009 Spring Training Study dovidson May 2009 Peterson associoles pro.,ding d,/C(hpn m trove?&rowiarn 34 Impact on State and Local Government Revenues Attendees of Spring Training generate$2.5 million in local government revenues, $1.3 million directly. Impact of Estimated Visitor Expenditures on Local Government Revenues (in thousands of dollars) 3,000 - 2,526 2,500 - 219 2,000 1,500 1,265 El,26(leo Other Reasons 1,000 (64 )4 (644) Other Reasons 500 ■Spring Training Primary Reason Total Red Sox Twins Total Red Sox Twins Direct Impact Total Impact Spring Training attendees generate$5.0 million in state government revenue with $3.3 million directly supported. Impact of Estimated Visitor Expenditures on State Government Revenue 7,000 - (in thousands of dollars) 6,000 - (5,00 5,000 - 567 4,000 - 3,000 2,489 ® Spring Training g49) 1,680 Other Reasons 2,000 - Spring Training 1,000 Primary Reason Total Red Sox Twins Total Red Sox Twins Direct Impact Total Impact Lee County 2009 Spring Training Study dovidson • May 2009 Peterson associates p,4vid,ny d,'ed,on ni hovel&I...., 35 Explanation In producing and selling any goods and services purchased by visitors, both local and state revenues are collected by local and state governments. The gross government revenues accruing to governments as a result of producing the output purchased with visitor expenditures is the government revenue impact. Local government revenue impact is a result of revenues provided to the local (Lee County) government. This includes the bed tax, local property tax, any local-option sales tax, and any operating income for local government agencies. State government revenue impact is a result of revenues provided to the Florida state government. This includes sales tax and any operating income for state government agencies. The following are included in government revenues as appropriate for the local area: gasoline taxes, vehicle licenses and registrations, boat registrations, hunting and fishing licenses, liquor taxes, local and state park user fees, etc. Tax ratios used to calculate these government revenue impacts are adjusted to conform to data reported in State and Local Government Finance Data (SLGF, Bureau of the Census). Lee County 2009 Spring Training Study davidson May 2009 peterson qssocioies prondmg dbretnon m bwCI b tQun*ni 36 Appendix Lee County 2009 Spring Training Study davidson May 2009 peterson associates rxo.,dng dxcccon w,*oval b tourism Screening Form Ft. Myers Spring Training Survey Date Time Begun Time Ended Interviewer Total Surveys Completed: Location: Red Sox Stadium ( ) Twins Stadium ( ) Red Sox practice fields () Twins practice ( ) S1. (If necessary)Are you over the age of 18? Yes ( )—Continue with screening No ( )—Terminate S2. Are you a resident of Lee County, Florida for more than six months a year? Yes ( )—Ask S3a, S4a then terminate No ( )—Ask S3b, S4b then give respondent questionnaire S3a How many of the people who came with S3b How many of the people who came with you to watch baseball today are also you to watch baseball today are residents of Lee County, Florida for residents of Lee County, Florida for more than six months a year? more than six months a year? Record below Record below R1 R1 R2 R2 R3 R3 R4 R4 S4a How many of the people who came with S4b How many of the people who came with you to watch baseball today are visitors to Lee you to watch baseball today are visitors to Lee County? County Record below Record below R1 R1 R2 R2 R3 R3 R4 R4 If there are visitors in same travel party Give respondent the questionnaire and they are over 18,they may be given a questionnaire, otherwise terminate. Spring Training Survey Dear Spring Training Visitor: Your visit to our area is very important to us. Please take a few minutes to answer the following questions and return this questionnaire to the person who gave it to you. Thank you very much. Please make your marks INSIDE the boxes or circles. 1. Which Major League Baseball team(s)do you follow most closely? Red Sox () Twins () Both the Red Sox and Twins () Another team () No Particular Team () Please go to Question 3 2. What type of fan would you consider yourself? Fanatic(i.e.watch every game,can identify all players and coaches) () Die-Hard (i.e.watch most games,can identify most of the players and coaches) () Casual Fan(i.e.follow the team when I can,can identify some of the players) () Occasional Fan(i.e.will watch sometimes,can identify the star players) () Slight Fan(i.e.don't really follow often,can identify one or two players) () 3. When did you purchase tickets for this game? Before leaving home for the Ft. Myers area () After arriving in the Ft. Myers area, before today () Today () Attending practice—did not have to purchase tickets() 4. Including yourself,how many people in your party came out to watch baseball today? 1() 2() 3() 4() 5() 6() 7() 8() 9ormore () Your Trip To Ft. Myers 5. Including today,how many times during this visit to Florida have you attended the following: A game at the Red Sox stadium A game at the Twins stadium Red Sox practice Twins practice A Red Sox game elsewhere in Florida A Twins game elsewhere in Florida 6. Not including today, how many times during the remainder of your visit to Florida do you plan to attend the following: A game at the Red Sox stadium A game at the Twins stadium Red Sox practice Twins practice A Red Sox game elsewhere in Florida A Twins game elsewhere in Florida 7. Please tell us the amount you and your immediate party have spent and plan to spend as a direct result of this one outing to watch baseball. Tickets—for today's game/practice parking/transportation $ .00 Programs $ .00 Food and beverages at the game $ .00 Team hats/clothing or other souvenirs purchased at game $ .00 Gas—to and from park $ .00 Other items specific to trip(list: ) $ .00 8. Including yourself,how many people are in your immediate travel party on this trip to the Ft. Myers area,whether or not they are here watching baseball today? 1() 2() 3() 4() 5() 6() 7() 8() 9ormore() 9. How many of those people are children under 18? 1() 2() 3() 4() 5() 6() 7() 8() 9ormore() 10. Please tell us the amount you and your immediate travel party spent during the past 24 hours in each of the categories listed below while visiting the Fort Myers area. If you have just arrived in this area, please estimate your expenses for the next 24 hours. PLEASE DO NOT INCLUDE ANY AMOUNTS/ITEMS LISTED IN QUESTION 7. Spending Category Amount Spent Lodging and Camping Accommodations(Fee for ONE NIGHT). If you have not paid yet,estimate one night's cost. $ .00 Food and Beverages(meals,snacks,groceries, Beer/wine/liquor"by the drink") $ .00 Liquor Purchases(beer/wine/liquor"by the bottle) $ .00 Other Sports Fees(greens fees outfitters,guides, gear rentals) $ .00 Events Admissions(popular concerts,festivals) $ .00 Cultural Performance Admissions(tickets for theater, classical concerts,dance) $ .00 Other Evening Entertainment(movies,clubs, lounges,etc) $ .00 Historical/Cultural Site Admissions(historic homes, sites, museums,exhibitions) $ .00 Other Sightseeing/Attractions(tours,admissions) $ .00 Shopping—Tourist(gifts,souvenirs,antiques, arts and crafts) $ .00 Shopping—General(clothing,personal or household items) $ .00 Ground Transportation(gasoline, parking,local bus, taxi,car rentals) $ .00 Lottery Tickets(scratch-off tickets,etc) $ .00 Gaming(gambling and legal betting activity) $ .00 Licenses/Registrations/Permits(fishing, hunting) $ .00 All Other,Please Explain: $ .00 11. What is the primary reason you came to the Ft.Myers area on this trip? Please check only one response. To attend spring training () 4Please go to question 13 Visiting friends/relatives () Leisure/pleasure trip () Business trip () Personal business () Convention/trade show/conference () 12. When selecting the Ft. Myers area as your destination for this trip,how important was attending spring training events to your decision? Absolutely essential () Extremely important () Important () An added bonus ( ) Not at all important () 13. In total,how many nights do you plan to stay in the Ft. Myers area on this trip? None() 4 Please go to 017 14. While in the Ft. Myers area,will you be staying overnight: At a hotel/motel ( ) At a resort () At the home of family or friends () -Skip to Question 16 At an RV park or campground ( ) At a vacation home/condo/cottage—that you rented () At a vacation home/condo/cottage—that you borrowed () At a vacation home/condo/cottage—that you own () -Continue with Question 15 15. When considering where to purchase the home or condo you are staying in on this trip,how important was being in the Ft. Myers area for spring training to your selection of this area for your vacation home? Absolutely essential () Extremely important () Important ( ) Not very Important () Not at all important () Purchase was made prior to 1991 () 16. Where in the area are you staying? Boca Grande&Outer Islands () Lehigh Acres () Bonita Springs () North Fort Myers () Cape Coral () Pine Island () Fort Myers () Sanibel&Captiva Islands () Fort Myers Beach () Outside of Lee County () 17. How did you travel to the Ft. Myers area? (Indicate PRIMARY MODE of transportation ONLY. Please mark only one.) Did you: Fly () Drive a personal vehicle () Drive a rental vehicle () Drive an RV () Travel by bus () Other () Spring Training in general 18. During the past year,have you seen or heard any broadcasts or other media relating to spring training in Ft.Myers? Please check all that apply. TV Game Broadcasts(i.e. NESN, FSN,etc.) () Radio Game Broadcasts(i.e. KSTP,WRKO,WEEI,etc.) () Game Programs at Home Park(i.e. Fenway Park, Metrodome,etc.) () Advertising at Home Park(i.e. Fenway Park, Metrodome,etc.) () Local reporters coverage(when at home) () National coverage(i.e. ESPN,etc.) () Other(Please specify: ) () None of the above ( ) 19. In what year did you first attend a Spring Training game or practice in Ft. Myers? 1991 ( ) 1998 () 2005 () 1992 () 1999 () 2006 () 1993 () 2000 () 2007 () 1994 () 2001 () 2008 () 1995 O 2002 O 2009 O 1996 () 2003 () 1997 () 2004 () 20. That first year,was Spring Training the primary reason you came to the Ft. Myers area? Yes () No () Can't remember () 21. How many years since that first year have you attended Spring Training in Ft. Myers? #of years attended OR Every year since then O 22. How likely are you to return to the Ft. Myers area for the primary purpose of attending spring training... Next year(2010) Beyond next year(2011 and later) Definitely will return () Definitely will return ( ) Probably will return () Probably will return () Might or might not () Might or might not () Probably will not return () Probably will not return () Definitely will not return () Definitely will not return () 23. How likely are you to visit the Ft. Myers area for reasons other than spring training? In the next year(2010) Beyond next year(2011 and later) Definitely will visit () Definitely will visit () Probably will visit () Probably will visit () Might or might not () Might or might not () Probably will not visit () Probably will not visit () Definitely will not visit () Definitely will not visit () 24. How often do you typically visit the Ft. Myers area when spring training is not being held? More than once a year () Once a year () Every other year () Less than every other year () Never, I only visit for spring training () Now,some final questions for classification purposes only... 25. What is your age please? 26. Which of the following categories includes your total annual pre-tax household income? Under$40,000 () $100,000-$109,999 () $40,000-$49,999 () $110,000-$119,999 () $50,000-$59,999 () $120,000-$129,999 () $60,000-$69,999 () $130,000-$139,999 () $70,000-$79,999 () $140,000-$149,999 () $80,000-$89,999 () $150,000 and over () $90,000—$99,999 () 27. Are you currently a resident of: United States () 4 Please enter home zip code: Canada ( ) UK () Germany () France () Latin America () Other () -* Please specify: For validation purposes only,we will randomly contact participants to verify their answers. Results will not identify you with your answers and all answers will be reported in total. Your personal information will never be sold or used for marketing. Please provide us with the following information. Name: Phone Number:( Thank you for taking the time to complete this questionnaire. Davidson-Peterson Associates,201 Lafayette Center,Kennebunk,ME 04043 Timothy J. Cartwright Subject: CCLTA Support for the Atlanta Braves Spring Training/Sports Tourism From: Randy Smith<rsmith @nttep.com> Date: Monday,April 11,2016 at 8:11 AM To:Gary Price<gary @5advise.com> Subject:CCLTA Support for the Atlanta Braves Spring Training/Sports Tourism Dear County Commissioners, The Collier County Lodging&Tourism Alliance (CCLTA)would like to show our support for the efforts to bring the Atlanta Braves Spring Training to Collier County and what this could mean for Sports Tourism in our market. The CCLTA represents the Tourism industry in Collier County which employs over 29,000 workers in our area who depend upon year round tourism to pay their wages and support their families. Done correctly, we believe this facility would bring much more than just Spring Training revenue to Collier County in March annually,but would finally put Collier County on the map for Sports Tourism in which we are currently lagging way behind the competition. Sports Tourism is a year round economic boom to many areas in the State of Florida, but currently Collier County is not one of them. This facility could be built for many types of different sporting events that could potentially bring tens of thousands of new people to Collier County annually that would have a multi-million dollar economic impact for our area. This is the perfect type of new tourism our County needs to continue to not only support our 29,000 workers and families,but also continue to grow our area effectively. Please strongly consider the proposals/options and work hard to see if we can all make this happen for the benefit of thousands of Collier County residents. Thank you, Randy Randy Smith President Collier County Lodging&Tourism Alliance 1 v 07/06/2013 13:45 12397758133 JEFF BUTZKE PAGE 01 REN LINE sicrns April 9,2016❑ Mr.Tim Cartwright Fifth Avenue Advisors 3003 Tamianii Trail N. Naples,Florida 34103 Dear Tim, I read with interest the recent articles discussing your involvement in constructing a spring training facility for the Atlanta Braves in Collier County. As the President of Adrenaline USA Sports Foundation,I fully support your organization efforts to construct such a facility. Collier County desperately needs additional sports facilities and hopefully your efforts will include other sports in the development of this project. I look forward to working with you and others interested in making this project a reality and please include me a supporter of your efforts. Sincerely, r President Adrenaline USA Sports Foundation,Inc. fploodottik JOHN SCHUHZHOLZ PRESIDENT January 4,2016 Mr.Tim Cartwright Managing Director Fifth Avenue Advisors 3003 Tamiami Trail N.,Suite 401 Naples, FL 33602 RE: Atlanta Braves Spring Training Complex in Naples, Florida Dear Tim: Following up on our recent meetings and extensive discussions,this letter will confirm that the Atlanta Braves have significant interest in exploring a partnership with you,your team and the leaders of the City of Naples and Collier County regarding a proposed spring training facility for the Atlanta Braves in Naples. The Atlanta Braves are the longest,continuously operating franchise in Major League Baseball and have a rich tradition of excellence including winning an unprecedented fourteen(14)consecutive division titles and a World Series championship in 1995. We believe that relocating our spring training operations to a new facility in Naples and Collier County would be mutually beneficial to our organization and the citizens of Naples and Collier County. We look forward to entering into the next phase of our discussions with you,the City of Naples and Collier County to work hard and in earnest to try to reach terms of a potential spring training deal in 2016. I am enclosing for your review and our discussion a copy of our facility design requirements. Thank you. Very truly yours, Mir �ohn %chuerholz Presi t ent NATIONAL UAOUS CHAMPIONS A13•Al2•A15•)l%•MI avistoN aim touts Mil•NV•M11•IM•Al2•M15•Ali•All AN•All•2091.201.2992 •2903.2991.2905 •20q ATLANTA SSAVu • POST OFFICE BOX 4064 ATLANTA,GEORGIA 30302-4064 • (404)522-7630 Proposed Agenda Changes Board of County Commissioners Meeting April 12,2016 Add on Item 10E to be heard at 10:00 a.m.: Recommendation to consider information presented by Gary Price,Fifth Avenue Advisors,regarding potential Spring Training facility for the Atlanta Braves. (Commissioner Fiala's request) Withdraw Item 10E from the agenda to be rescheduled to a future BCC Meeting Agenda to allow adequate public notice: Recommendation to consider information presented by Gary Price,Fifth Avenue Advisors,regarding potential Spring Training facility for Atlanta Braves. (Commissioner Henning's request) Add On Item 10F: Recommendation to direct the County Attorney and County Manager to ensure compliance with the Local Government Prompt Payment Act and the Collier County Procurement Ordinance as it pertains to the prompt payment of vendors. (Commissioner Hiller's request) Continue Item 16A7 to April 26,2016 BCC Meeting: Recommendation to award Invitation to Bid (ITB)# 16-6537R "Annual Contract for Landscape Maintenance" to primary,secondary and tertiary contractors. (Staff's request) Move Item 16A20 to Item 11B: Recommendation to award Invitation to Bid (ITB)#16-6541 "Roadway Paint,Thermoplastic Markings,and Raised Markers" to McShea Contracting,LLC as the primary contractor. (Commissioner Henning's request) Move Item 16D4 to Item 11C: Recommendation to approve change order#1 to McGee& Associates for safety improvements associated with the design plans to the sidewalk/pathway connecting the Collier County beach parking lot at the end of Seagate Drive to the North Gulf Shore Boulevard beach access for$5,140 and make a finding that this expenditure promotes tourism. (Commissioner Taylor's request) Move Item 16E5 to Item 11D: Recommendation to authorize the Division of Emergency Management to purchase food and drinks for the flight crew and support personnel from the National Hurricane Center during the public aircraft static display at the Naples Airport(not to exceed $500). (Commissioner Taylor and Commissioner Fiala's separate requests) Move Item 16H6 to Item 4I: Proclamation designating April 10-16,2016 as Crime Victim's Week in Collier County and recognizing the Collier County Sheriff's Office,State Attorney's Office,20th Judicial Circuit and Project HELP,Inc.who are joining forces with victim service programs,criminal justice officials, Add On Item 10F April 12, 2016 EXECUTIVE SUMMARY Recommendation to direct the County Attorney and County Manager to ensure compliance with the Local Government Prompt Payment Act and the Collier County Procurement Ordinance as it pertains to the prompt payment of vendors. OBJECTIVE: To ensure timely payments and prompt resolution of payment disputes with contractors and consultants for work performed and accepted by Collier County, as required by Florida statute and local ordinance. CONSIDERATIONS: The purpose of the Local Government Prompt Pay Act (LGPPA) is to ensure that local governmental entities promptly pay vendors who provide goods and services to local governments. Failure to meet the timelines contained in the LGPPA can cause local governmental entities to incur significant interest penalties. The LGPPA contemplates the possibility of payment disputes between vendors and local governmental entities. It also provides a framework for resolving payment disputes that cannot be resolved through other means: 218.76 Improper payment request or invoice; resolution of disputes.— (1) If an improper payment request or invoice is submitted by a vendor, the local governmental entity shall, within 10 days after the improper payment request or invoice is received, notify the vendor, in writing, that the payment request or invoice is improper and indicate what corrective action on the part of the vendor is needed to make the payment request or invoice proper. (2)(a) If a dispute arises between a vendor and a local governmental entity concerning payment of a payment request or invoice, the dispute shall be finally determined by the local governmental entity pursuant to a dispute resolution procedure established by the local governmental entity. Such procedure must provide that proceedings to resolve the dispute are commenced within 45 days after the date the payment request or proper invoice was received by the local governmental entity and concluded by final decision of the local governmental entity within 60 days after the date the payment request or proper invoice was received by the local governmental entity. Such procedures are not subject to chapter 120 and do not constitute an administrative proceeding that prohibits a court from deciding de novo any action arising out of the dispute. If the dispute is resolved in favor of the local governmental entity, interest charges begin to accrue 15 days after the local governmental entity's final decision. If the dispute is resolved in favor of the vendor, interest begins to accrue as of the original date the payment became due. (b) If the local governmental entity does not commence the dispute resolution procedure within the time required, a contractor may give written notice to the local governmental entity of the failure to timely commence its dispute resolution procedure. If the local governmental entity fails to commence the dispute resolution procedure within 4 business days after such notice, any amounts resolved in the contractor's favor shall bear mandatory interest, as set forth in s. 218.735(9), from the date the payment request or invoice containing the disputed amounts was submitted to the local governmental entity. If the dispute resolution procedure is not commenced within 4 business days after the notice, the objection to the payment request or invoice shall be deemed waived. The Add On Item 1OF April 12, 2016 waiver of an objection pursuant to this paragraph does not relieve a contractor of its contractual obligations. (3) In an action to recover amounts due under this part, the court shall award court costs and reasonable attorney's fees, including fees incurred through appeal, to the prevailing party. History.—s.4,ch.89-297;s.6,ch.2001-169;s.34,ch.2002-1;s.3,ch.2010-111. Likewise, the Collier County Procurement Ordinance references and implements the Local Government Prompt Payment Act. (See the attached document.) Attached are examples of invoices that are past the 45-day prompt payment window. (See the attached document.) FISCAL IMPACT: LEGAL CONSIDERATIONS: This item has been discussed with the County Attorney. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. RECOMMENDATION: To direct the County Attorney and County Manager to ensure compliance with the Local Government Prompt Payment Act and the Collier County Procurement Ordinance as it pertains to prompt payment of vendors and payment dispute resolution. Prepared by: Georgia Hiller, Esq., District 2 Commissioner Attachments: (1) Local Government Prompt Payment Act (2) Collier County Code, Sec. 2-201. (3) Alachua County Prompt Payment Procedure - Example (4)Alachua County Operating Policies and Procedures - Excerpt (5) Sample of Vendors with Outstanding Invoices LOCAL GOVERNMENT PROMPT PAYMENT ACT 218.70 Popular name. 218.71 Purpose and policy. 218.72 Definitions. 218.73 Timely payment for nonconstruction services. 218.735 Timely payment for purchases of construction services. 218.74 Procedures for calculation of payment due dates. 218.75 Mandatory interest. 218.76 Improper payment request or invoice; resolution of disputes. 218.77 Payment by federal funds. 218.78 Report of interest. 218.79 Repeal of conflicting laws. 218.80 Public Bid Disclosure Act. 218.70 Popular name.—This part may be cited as the "Local Government Prompt Payment Act." History.—s.4,ch. 89-297; s. 1,ch. 2005-230. 218.71 Purpose and policy.— (1) The purpose of this part is: (a) To provide for prompt payments by local governmental entities and their institutions and agencies. (b) To provide for interest payments on late payments made by local governmental entities and their institutions and agencies. (c) To provide for a dispute resolution process for payment of obligations. (2) It is the policy of this state that payment for all purchases by local governmental entities be made in a timely manner. History.—s.4, ch. 89-297. 218.72 Definitions.—As used in this part,the term: (1) "Agent" means the project architect, project engineer,or other agency or person acting on behalf of the local governmental entity.The agent who is required to review invoices or payment requests must be identified in accordance with s. 218.735(1). (2) "Construction services" means all labor, services, and materials provided in connection with the construction, alteration, repair, demolition, reconstruction, or other improvements to real property. (3) "Contractor"or"provider of construction services" means the person who contracts directly with a local governmental entity to provide construction services. (4) "County" means a political subdivision of the state established pursuant to s. 1,Art.VIII of the State Constitution. (5) "Local governmental entity" means a county or municipal government, school board, school district, authority, special taxing district,other political subdivision, or any office, board, bureau, commission, department, branch, division, or institution thereof. (6) "Municipality" means a municipality created pursuant to general or special law and metropolitan and consolidated governments as provided in s. 6(e) and (f),Art. VIII of the State Constitution. (7) "Payment request" means a request for payment for construction services which conforms with all statutory requirements and all requirements specified by the local governmental entity to which the payment request is submitted. Such requirements must be included in the contract for the project for which payment is requested. (8) "Proper invoice" means an invoice that conforms with all statutory requirements and all requirements specified by the local governmental entity to which the invoice is submitted. Such requirements must be included in the contract for the project for which the invoice is submitted. (9) "Purchase" means the purchase of goods, services, or construction services;the purchase or lease of personal property;or the lease of real property by a local governmental entity. (10) "Vendor" means any person who sells goods or services, sells or leases personal property, or leases real property directly to a local governmental entity. The term includes any person who provides waste hauling services to residents or businesses located within the boundaries of a local government pursuant to a contract or local ordinance. History.—s.4, ch. 89-297; s. 1, ch. 95-331; s. 1, ch. 2001-169; s. 2, ch. 2005-230; s. 1, ch. 2010-111. 218.73 Timely payment for nonconstruction services.—The time at which payment is due for a purchase other than construction services by a local governmental entity must be calculated from: (1) The date on which a proper invoice is received by the chief disbursement officer of the local governmental entity after approval by the governing body, if required; or (2) If a proper invoice is not received by the local governmental entity, the date: (a) On which delivery of personal property is accepted by the local governmental entity; (b) On which services are completed; (c) On which the rental period begins; or (d) On which the local governmental entity and vendor agree in a contract that provides dates relative to payment periods; whichever date is latest. History.—s.4, ch. 89-297; s. 2, ch. 95-331; s. 2, ch. 2001-169. 218.735 Timely payment for purchases of construction services.— (1) The due date for payment for the purchase of construction services by a local governmental entity is determined as follows: (a) If an agent must approve the payment request or invoice before the payment request or invoice is submitted to the local governmental entity, payment is due 25 business days after the date on which the payment request or invoice is stamped as received as provided in s. 218.74(1).The contractor may send the local government an overdue notice.If the payment request or invoice is not rejected within 4 business days after delivery of the overdue notice,the payment request or invoice shall be deemed accepted, except for any portion of the payment request or invoice that is fraudulent or misleading. (b) If an agent need not approve the payment request or invoice submitted by the contractor, payment is due 20 business days after the date on which the payment request or invoice is stamped as received as provided in s. 218.74(1). A local governmental entity shall identify the agent or employee of the local governmental entity, or the facility or office,to which the contractor may submit its payment request or invoice.This requirement shall be included in the contract between the local governmental entity and contractor, or shall be provided by the local governmental entity through a separate written notice, as required under the contract, no later than 10 days after the contract award or notice to proceed.A contractor's submission of a payment request or invoice to the identified agent, employee,facility, or office of the local governmental entity shall be stamped as received as provided in s. 218.74(1) and shall commence the time periods for payment or rejection of a payment request or invoice as provided in this subsection and subsection (2). (2) If a payment request or invoice does not meet the contract requirements,the local governmental entity must reject the payment request or invoice within 20 business days after the date on which the payment request or invoice is stamped as received as provided in s. 218.74(1).The rejection must be written and must specify the deficiency and the action necessary to make the payment request or invoice proper. (3) If a payment request or an invoice is rejected under subsection (2) and the contractor submits a payment request or invoice that corrects the deficiency, the corrected payment request or invoice must be paid or rejected on the later of: (a) Ten business days after the date the corrected payment request or invoice is stamped as received as provided in s. 218.74(1); or (b) If the local governmental entity is required by ordinance, charter, or other law to approve or reject the corrected payment request or invoice,the first business day after the next regularly scheduled meeting of the local governmental entity held after the corrected payment request or invoice is stamped as received as provided in s. 218.74(1). (4) If a dispute between the local governmental entity and the contractor cannot be resolved by the procedure in subsection (3),the dispute must be resolved in accordance with the dispute resolution procedure prescribed in the construction contract or in any applicable ordinance,which shall be referenced in the contract.In the absence of a prescribed procedure, the dispute must be resolved by the procedure specified in s. 218.76(2). (5) If a local governmental entity disputes a portion of a payment request or an invoice,the undisputed portion shall be paid timely, in accordance with subsection (1). (6) If a contractor receives payment from a local governmental entity for labor, services, or materials furnished by subcontractors and suppliers hired by the contractor, the contractor must remit payment due to those subcontractors and suppliers within 10 days after the contractor's receipt of payment.If a subcontractor receives payment from a contractor for labor, services,or materials furnished by subcontractors and suppliers hired by the subcontractor,the subcontractor must remit payment due to those subcontractors and suppliers within 7 days after the subcontractor's receipt of payment.This subsection does not prohibit a contractor or subcontractor from disputing, pursuant to the terms of the relevant contract, all or any portion of a payment alleged to be due to another party if the contractor or subcontractor notifies the party whose payment is disputed, in writing, of the amount in dispute and the actions required to cure the dispute.The contractor or subcontractor must pay all undisputed amounts due within the time limits imposed by this section. (7) Each contract for construction services between a local governmental entity and a contractor must provide for the development of a single list of items required to render complete, satisfactory, and acceptable the construction services purchased by the local governmental entity. (a) The contract must specify the process for developing the list, including the responsibilities of the local governmental entity and the contractor in developing and reviewing the list and a reasonable time for developing the list: 1. For construction projects having an estimated cost of Less than $10 million,within 30 calendar days after reaching substantial completion of the construction services purchased as defined in the contract, or, if not defined in the contract, upon reaching beneficial occupancy or use; or 2. For construction projects having an estimated cost of$10 million or more,within 30 calendar days, or, if extended by contract, up to 60 calendar days after reaching substantial completion of the construction services purchased as defined in the contract, or, if not defined in the contract, upon reaching beneficial occupancy or use. The contract must also specify a date for the delivery of the list of items, not to exceed 5 days after the list of items has been developed and reviewed in accordance with the time periods set forth in subparagraphs 1. and 2. (b) If the contract between the local governmental entity and the contractor relates to the purchase of construction services on more than one building or structure, or involves a multiphased project,the contract must provide for the development of a list of items required to render complete, satisfactory, and acceptable all the construction services purchased pursuant to the contract for each building, structure, or phase of the project within the time limitations provided in paragraph (a). (c) The final contract completion date must be at least 30 days after the delivery of the list of items.If the list is not provided to the contractor by the agreed upon date for delivery of the list,the contract time for completion must be extended by the number of days the local governmental entity exceeded the delivery date. Damages may not be assessed against a contractor for failing to complete a project within the time required by the contract, unless the contractor failed to complete the project within the contract period as extended under this paragraph. (d) The failure to include any corrective work or pending items not yet completed on the list does not alter the responsibility of the contractor to complete all the construction services purchased pursuant to the contract. (e) Upon completion of all items on the list,the contractor may submit a payment request for all remaining retainage withheld by the local governmental entity pursuant to this section.If a good faith dispute exists as to whether one or more items identified on the list have been completed pursuant to the contract,the local governmental entity may continue to withhold up to 150 percent of the total costs to complete such items. (f) All items that require correction under the contract and that are identified after the preparation and delivery of the list remain the obligation of the contractor as defined by the contract. (g) Warranty items or items not included in the list of items required under paragraph (a) may not affect the final payment of retainage as provided in this section or as provided in the contract between the contractor and its subcontractors and suppliers. (h) Retainage may not be held by a local governmental entity or a contractor to secure payment of insurance premiums under a consolidated insurance program or series of insurance policies issued to a local governmental entity or a contractor for a project or group of projects, and the final payment of retainage as provided in this section may not be delayed pending a final audit by the local governmental entity's or contractor's insurance provider. (i) If a local governmental entity fails to comply with its responsibilities to develop the list required under paragraph (a) or paragraph (b) within the time limitations provided in paragraph (a), the contractor may submit a payment request for all remaining retainage withheld by the local governmental entity pursuant to this section; and payment of any remaining undisputed contract amount, less any amount withheld pursuant to the contract for incomplete or uncorrected work, must be paid within 20 business days after receipt of a proper invoice or payment request.If the local governmental entity has provided written notice to the contractor specifying the failure of the contractor to meet contract requirements in the development of the list of items to be completed, the local governmental entity need not pay or process any payment request for retainage if the contractor has, in whole or in part, failed to cooperate with the local governmental entity in the development of the list or to perform its contractual responsibilities, if any,with regard to the development of the list or if paragraph (8)(f) applies. (8)(a) With regard to any contract for construction services, a local governmental entity may withhold from each progress payment made to the contractor an amount not exceeding 10 percent of the payment as retainage until 50-percent completion of such services. (b) After 50-percent completion of the construction services purchased pursuant to the contract, the local governmental entity must reduce to 5 percent the amount of retainage withheld from each subsequent progress payment made to the contractor. For purposes of this subsection,the term "50- percent completion" has the meaning set forth in the contract between the local governmental entity and the contractor or, if not defined in the contract,the point at which the local governmental entity has expended 50 percent of the total cost of the construction services purchased as identified in the contract together with all costs associated with existing change orders and other additions or modifications to the construction services provided for in the contract. However, notwithstanding this subsection, a municipality having a population of 25,000 or fewer, or a county having a population of 100,000 or fewer, may withhold retainage in an amount not exceeding 10 percent of each progress payment made to the contractor until final completion and acceptance of the project by the local governmental entity. (c) After 50-percent completion of the construction services purchased pursuant to the contract,the contractor may elect to withhold retainage from payments to its subcontractors at a rate higher than 5 percent.The specific amount to be withheld must be determined on a case-by-case basis and must be based on the contractor's assessment of the subcontractor's past performance,the likelihood that such performance will continue, and the contractor's ability to rely on other safeguards. The contractor shall notify the subcontractor, in writing, of its determination to withhold more than 5 percent of the progress payment and the reasons for making that determination, and the contractor may not request the release of such retained funds from the local governmental entity. (d) After 50-percent completion of the construction services purchased pursuant to the contract,the contractor may present to the local governmental entity a payment request for up to one-half of the retainage held by the local governmental entity. The local governmental entity shall promptly make payment to the contractor, unless the local governmental entity has grounds, pursuant to paragraph (f), for withholding the payment of retainage. If the local governmental entity makes payment of retainage to the contractor under this paragraph which is attributable to the labor, services, or materials supplied by one or more subcontractors or suppliers,the contractor shall timely remit payment of such retainage to those subcontractors and suppliers. (e) This section does not prohibit a local governmental entity from withholding retainage at a rate less than 10 percent of each progress payment, from incrementally reducing the rate of retainage pursuant to a schedule provided for in the contract, or from releasing at any point all or a portion of any retainage withheld by the local governmental entity which is attributable to the labor, services, or materials supplied by the contractor or by one or more subcontractors or suppliers.If a local governmental entity makes any payment of retainage to the contractor which is attributable to the labor, services, or materials supplied by one or more subcontractors or suppliers, the contractor shall timely remit payment of such retainage to those subcontractors and suppliers. (f) This section does not require the local governmental entity to pay or release any amounts that are the subject of a good faith dispute,the subject of a claim brought pursuant to s. 255.05, or otherwise the subject of a claim or demand by the local governmental entity or contractor. (g) The time limitations set forth in this section for payment of payment requests apply to any payment request for retainage made pursuant to this section. (h) Paragraphs (a)-(d) do not apply to construction services purchased by a local governmental entity which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. (i) This subsection does not apply to any construction services purchased by a local governmental entity if the total cost of the construction services purchased as identified in the contract is $200,000 or less. (9) All payments due under this section and not made within the time periods specified by this section shall bear interest at the rate of 1 percent per month, or the rate specified by contract,whichever is greater. History.—s. 3,ch. 95-331; s. 3, ch. 2001-169; s. 3, ch. 2005-230; s. 2, ch. 2010-111. 218.74 Procedures for calculation of payment due dates.— (1) Each local governmental entity shall establish procedures whereby each payment request or invoice received by the local governmental entity is marked as received on the date on which it is delivered to an agent or employee of the local governmental entity or of a facility or office of the local governmental entity. (2) The payment due date for a local governmental entity for the purchase of goods or services other than construction services is 45 days after the date specified in s. 218.73.The payment due date for the purchase of construction services is specified in s. 218.735. (3) If the terms under which a purchase is made allow for partial deliveries and a payment request or proper invoice is submitted for a partial delivery, the time for payment for the partial delivery must be calculated from the time of the partial delivery and the submission of the payment request or invoice in the same manner as provided in s. 218.73 or s. 218.735. (4) All payments, other than payments for construction services, due from a local governmental entity and not made within the time specified by this section bear interest from 30 days after the due date at the rate of 1 percent per month on the unpaid balance.The vendor must invoice the local governmental entity for any interest accrued in order to receive the interest payment.Any overdue period of less than 1 month is considered as 1 month in computing interest. Unpaid interest is compounded monthly. For the purposes of this section,the term "1 month" means a period beginning on any day of one month and ending on the same day of the following month. History.—s.4, ch. 89-297; s.4, ch. 95-331; s. 4, ch. 2001-169. 218.75 Mandatory interest.—No contract between a local governmental entity and a vendor or a provider of construction services shall prohibit the collection of late payment interest charges allowable under this part. History.—s.4,ch. 89-297; s. 5, ch. 2001-169. 218.76 Improper payment request or invoice; resolution of disputes.— (1) If an improper payment request or invoice is submitted by a vendor,the local governmental entity shall,within 10 days after the improper payment request or invoice is received, notify the vendor, in writing,that the payment request or invoice is improper and indicate what corrective action on the part of the vendor is needed to make the payment request or invoice proper. (2)(a) If a dispute arises between a vendor and a local governmental entity concerning payment of a payment request or invoice,the dispute shall be finally determined by the local governmental entity pursuant to a dispute resolution procedure established by the local governmental entity. Such procedure must provide that proceedings to resolve the dispute are commenced within 45 days after the date the payment request or proper invoice was received by the local governmental entity and concluded by final decision of the local governmental entity within 60 days after the date the payment request or proper invoice was received by the local governmental entity. Such procedures are not subject to chapter 120 and do not constitute an administrative proceeding that prohibits a court from deciding de novo any action arising out of the dispute. If the dispute is resolved in favor of the local governmental entity, interest charges begin to accrue 15 days after the local governmental entity's final decision. If the dispute is resolved in favor of the vendor, interest begins to accrue as of the original date the payment became due. (b) If the local governmental entity does not commence the dispute resolution procedure within the time required, a contractor may give written notice to the local governmental entity of the failure to timely commence its dispute resolution procedure.If the local governmental entity fails to commence the dispute resolution procedure within 4 business days after such notice, any amounts resolved in the contractor's favor shall bear mandatory interest, as set forth in s. 218.735(9), from the date the payment request or invoice containing the disputed amounts was submitted to the local governmental entity. If the dispute resolution procedure is not commenced within 4 business days after the notice,the objection to the payment request or invoice shall be deemed waived.The waiver of an objection pursuant to this paragraph does not relieve a contractor of its contractual obligations. (3) In an action to recover amounts due under this part, the court shall award court costs and reasonable attorney's fees, including fees incurred through appeal,to the prevailing party. History.—s.4,ch. 89-297; s. 6, ch. 2001-169; s. 34, ch. 2002-1; s. 3, ch. 2010-111. 218.77 Payment by federal funds.—A local governmental entity which intends to pay for a purchase with federal funds shall not make such purchase without reasonable assurance that federal funds to cover the cost thereof will be received.Where payment or the time of payment is contingent on receipt of federal funds or federal approval, any contract and any solicitation to bid shall clearly state such contingency. History.—s.4, ch. 89-297. 218.78 Report of interest.—If the total amount of interest paid during the preceding fiscal year exceeds $250, each local governmental entity shall, during December of each year, report to the board of county commissioners or the municipal governing body the number of interest payments made by it during the preceding fiscal year and the total amount of such payments made under this part. History.—s.4,ch. 89-297; s. 5, ch. 95-331. 218.79 Repeal of conflicting laws.—All laws and parts of laws in conflict with this part are repealed. History.—s.4,ch. 89-297. 218.80 Public Bid Disclosure Act.— (1) This section may be cited as the "Public Bid Disclosure Act." (2) It is the intent of the Legislature that a local governmental entity shall disclose all of the local governmental entity's permits or fees, including, but not limited to, all license fees, permit fees, impact fees, or inspection fees, payable by the contractor to the unit of government that issued the bidding documents or other request for proposal, unless such permits or fees are disclosed in the bidding documents or other request for proposal for the project at the time the project was let for bid.It is further the intent of the Legislature to prohibit local governments from halting construction to collect any undisclosed permits or fees which were not disclosed or included in the bidding documents or other request for proposal for the project at the time the project was let for bid. (3) Bidding documents or other request for proposal issued for bids by a local governmental entity, or any public contract entered into between a local governmental entity and a contractor shall disclose each permit or fee which the contractor will have to pay before or during construction and shall include the dollar amount or the percentage method or the unit method of all permits or fees which may be required by the local government as a part of the contract.If the request for proposal does not require the response to include a final fixed price,the local governmental entity is not required to disclose any fees or assessments in the request for proposal. However, at least 10 days prior to requiring the contractor to submit a final fixed price for the project,the local governmental entity shall make the disclosures required in this section.Any of the local governmental entity's permits or fees which are not disclosed in the bidding documents, other request for proposal, or a contract between a local government and a contractor shall not be assessed or collected after the contract is let. No local government shall halt construction under any public contract or delay completion of the contract in order to collect any permits or fees which were not provided for or specified in the bidding documents, other request for proposal, or the contract. (4) This section does not require disclosure in the bidding documents of any permits or fees imposed as a result of a change order or a modification to the contract.The local government shall disclose all permits or fees imposed as a result of a change order or a modification to the contract prior to the date the contractor is required to submit a price for the change order or modification. History.—s. 1,ch. 93-76. Collier County Sec.2-201.-Payment of Invoices. A. Agencies under the purview of the Board of County Commissioners shall be in compliance with F.S. § 218.70, otherwise known as the "Local Government Prompt Payment Act." Pursuant to this, the requirements of this section shall apply to the following transactions: 1. The purchase of commodities and services; 2. The purchase or lease of personal property; 3. The lease of real property. B. The County Manager shall establish and maintain procedures that authorize minor payment variances between the purchase order and invoice where warranted. The authority to pay such variances shall not exceed 5%of the purchase order amount or$500,whichever is less. C. The County Manager shall establish and maintain a process that authorizes the payment of freight and delivery charges that are not specifically identified on the purchase order of less than$500. D. It shall be the responsibility of the County Manager, in consultation with the Clerk's Finance Director and operating Divisions, to establish, procedures for the timely payment of all transactions as defined under subsection 16.A (subsection A of this section). Such procedures shall include, but are not limited to the following: 1. Formally defining the County's requirements for the content and submission of a proper invoice, codifying the County's payment requirements and notifying each vendor of their availability. 2. Steps required for the receipt of all invoices and the prompt return of improper invoices. 3. Steps required for the resolution of payment disputes between the County and a vendor. E. Each December, the Procurement Services Director and the Clerk of the Courts shall submit a report to the Board listing the number and total dollar amount of interest penalty payments made during the preceding fiscal year. F. Prior to payment, the Board shall approve all expenditures with a finding that such expenditures serve a valid public purpose. (Ord.No.2013-69, § 16;Ord.No.2015-37, § 6) Page 1 ALACHUA COUNTY PROMPT PAYMENT PROCEDURE I. PURPOSE AND POLICY: A. The purpose of the prompt payment procedure is: 1. To provide for prompt payments by Alachua County. 2. To provide a dispute resolution process for material disputes over payment obligations. 3. To provide for interest payments on late payments made by Alachua County. B. It is the policy of Alachua County that payments for all purchases are made in a timely manner. II. PROCEDURE: A. Proper Invoice Requirements If an invoice conforms with all statutory requirements and does not differ materially from the requirements established by Alachua County, then the invoice is proper. The Clerk of the Circuit Court's Finance and Accounting Office has sole discretion to make a reasonable determination as to whether an invoice is improper because it differs materially from the requirements established by Alachua County. As such, the following represent the requirements for an invoice to be considered a proper invoice for payment. 1. The goods or services received must have been properly authorized by the County or Department. If a purchase order, field purchase order, or contract was required, the goods or services must have been received in the manner in which the purchase order, field purchase order, or contract specified. If a receiving report is required, it must be attached to the invoice. 2. The invoice shall contain the following minimum information: a. Name of vendor b. Address of vendor (i.e., where payment is to be mailed) c. Date of invoice d. Alachua County Purchase Order No./Field Purchase Order No., if appropriate e. On contractual payments, date the contract was signed by Board of County Commissioners or County Manager f. For invoices involving the purchase of goods - (1) Item description H:\USERS\techweb\PU BL IC.W W W\bocc\adm inservices\purchasing\docs\Prmtproc.wpd (2) Quantity purchased (3) Unit price (4) Total price (for each item) (5) Total amount of invoice (all items) g. For invoices involving the purchase of services - (1) Itemized description of services performed, including persons who performed services and hourly rate if required (2) Date services were performed (3) Itemization of other direct reimbursable costs (description, amount) including copies of invoices for reimbursable expenses when deemed appropriate by Finance and Accounting (4) Billing method for services performed [approved hourly rates, percentage of completion, cost plus a fixed fee, direct (actual) costs, etc.] h. For Partial Payment Requests on Construction Contracts - (1) Partial Payment Request (invoice) on a form approved by the County (Application and Certification for Payment - A1A Doc. G702) (2) Itemized Schedule of Values (3) Copies of supporting invoices for all stored materials for which payment is being sought (4) Release of liens - partial For Final Payment Requests - on Construction Contracts (1) Items in No. h above (1) through (3) (2) Release of liens - final (3) Consent of surety (4) Certificate of Occupancy (5) Operating manuals, maintenance manuals, all warranty information (6) As constructed plans j. Any other information required by written agreement or contract with the Board of County Commissioners. B. Invoices shall be submitted as follows: 1. Invoices submitted in connection with the issuance of a Purchase Order or Field Purchase Order - to the Alachua County Department receiving goods. 2. Invoices submitted in connection with construction contracts - Alachua County department for which construction contract specifies invoice is to be submitted. 3. Invoices not falling within the above two categories - Alachua County department for which goods were delivered and/or services were performed. H:\USERS\techweb\PU BLIC.W W W\bocc\adminservices\purchasing\docs\Prmtproc.wpd C. Calculation of Payment Due Date 1. Payments Other Than Construction a. The time at which payment is due for a purchase by departments under the Board of County Commissioners shall be 45 days from: (1) The date on which proper invoice is received by Finance and Accounting after approval by the appropriate Board Department; or (2) In those instances where a proper invoice is not required for payment, the date: (a) On which the rental period begins; or (b) On which the Board of County Commissioners and the vendor agree in a contract which may provide dates relative to payment periods. 2. Construction Payments a. If payment requires approval of architect or engineer - 20 business days after received by the County from the architect or engineer. b. If payment does not require approval of architect or engineer - 20 business days after receipt by the appropriate County Department. D. Notification of Improper Invoice to Vendors by County Departments 1. (Must be material (significant) in nature, if not material in nature refer to Purchasing's "Operating Policies" Section 6, 3) 2. In any case in which an improper invoice is submitted, which is material in nature, by a vendor to departments under the Board of County Commissioners, said department shall, within ten (10) days after the improper invoice is received, notify the vendor in writing that the invoice is improper, specify the reasons therefore, and indicate what corrective action on the part of the vendor is needed to make the invoice proper. A copy of the notifications must be provided to Finance and Accounting and Purchasing. E. Dispute Resolution Procedures 1. (Must be material (significant) in nature, if not material in nature refer to Purchasing's "Operating Policies" Section 6, 3) 2. A dispute, which is material in nature, may relate to timely payment, amount of payment, interpretation of contract terms, delivery of goods or services, proper authorization of purchase, quality of work, quality of services or products delivered, quantities, etc. 3. In the event a dispute occurs between a vendor and a department under H:\USERS\techweb\PU BLIC.W W W\bocc\adminservices\purchasing\docs\Prmtproc.wpd the Board of County Commissioners, the following procedures shall apply. a. Disputes initiated by vendors: (1) The vendor shall, not later than 45 days from when a proper invoice was rendered to the County Department, submit a written statement via certified mail to the department for which the purchase was made, specifying the nature of any dispute they may have regarding non-payment of an invoice. A copy of this written statement must be provided to Finance and Accounting and Purchasing. (2) Within five (5) days of receipt of the written statement, the appropriate County Department shall investigate the dispute and render a decision concerning payment in writing to Finance and Accounting and Purchasing. The County department (Purchasing, County Attorney, etc. if needed) must make a recommendation to Finance and Accounting including quality of work, quality of service or products delivered, quantities, interpretation of contract terms, etc. (3) Within five (5) days of receipt of the written decision from the Department, Finance and Accounting shall review the dispute and shall make a final decision on the matter. A written explanation of the final decision made by Finance and Accounting shall be sent to the vendor via certified mail within five (5) days from the date the final decision is made by Finance and Accounting. Copies of this correspondence will be provided to the County Department and County Purchasing by Finance and Accounting. (4) If the dispute is not settled at this time Finance and Accounting will take the matter to the County Manager and then the Board if necessary with a copy to the County Attorney of all correspondence. b. Disputes initiated by the County: (1) The appropriate County Department shall, not later than 10 days from when an improper invoice is received, submit a written statement via certified mail to the vendor from whom the purchase was made, specifying the nature of any dispute they may have regarding payment of an invoice (a copy of which is to be provided to Finance and Accounting and Purchasing). (2) The vendor shall, within 10 days of receipt of the written statement, submit a written response to such, indicating their agreement or disagreement as well as their reasons. (3) Within ten (10) days of receipt of the written response from the vendor, the County Department shall review the dispute H:\USERS\techweb\PU BLIC.W W W\bocc\ad m inservices\purchasing\docs\Prmtproc.wpd and shall make a final decision on the matter and forward their response to Finance and Accounting. A written explanation of the final decision made shall be sent to the vendor via certified mail by Finance and Accounting within (5) days from the date the final decision is made (a copy of which is to be provided to the Department and Purchasing). The County department (Purchasing, County Attorney, etc. if needed) must make a recommendation to Finance and Accounting including quality of work, quality of service or products delivered, quantities, interpretation of contract terms, etc. (4) If the dispute is not settled at this time Finance and Accounting will take the matter to the County Manager and then the Board, if necessary, with a copy to the County Attorney of all correspondence. F. Interest Payments 1. Interest payments to vendors, if required, will be in accordance with Florida Statutes. 2. If more than $250.00 of interest payments are made in a fiscal year, a report will be submitted to the Board. H:\USERS\techweb\PU BLIC.W W W\bocc\adminservices\purchasing\docs\Prmtproc.wpd Ell PURCHASING DIVISION OPERATING POLICIES AND PROCEDURES Revised May 2009 1 SECTION 6 PROCESSING OF UNAUTHORIZED PURCHASES AND SPECIAL PAY REQUESTS All requests for approval for payment of obligated County funds without prior purchase order approval except as exempted previously in Section II, will be processed as follows: REQUISITIONS 1. Payment Request of$2,500.00 and under: a. Reviewed for legality and propriety by Director or Assistant Director of Finance. b. Audited for correctness,proper signatures,receiving report, etc. c. Paid if appropriate. d. County Manager notified in writing of payment. 2. Payment Request over$2,500.00: a. It shall be the sole responsibility of a Department Head or designee to verify the availability of funds and submit a detailed memorandum of explanation to the Board of County Commissioners. This is for the verification of the availability of funds and the scheduling on the Board of County Commissioners Agenda. b. The Department Head submitting the memorandum will be present at the Board of County Commissioners meeting for any clarification necessary. c. Action of the Board of County Commissioners shall be as follows: 1) Request approved for payment 2) Disapproved for payment 3) Hold pending further information 3. Payment Requests Where Differences Occur Between Invoices and Purchase Order: a. Please note that the determination of differences between invoices and purchase orders is the responsibility of Finance and Accounting, not the department. b. The subject differences are defined as those differences occurring between a request for payment and a purchase order as a result of differences in terms, quantities, or prices which are not material in nature. The maximum amount must be under two thousand dollars ($2,000.00). 1) The request shall be reviewed for propriety by the Director or Assistant Director of Finance. 2) The request shall be audited for correctness,proper signatures, and receiving report. 39 3) If the request is appropriate, it shall be paid and the Director of Administrative Services notified in writing of its payment. SURPLUS PROPERTY 1. Policy The disposal of County declared surplus property shall be conducted in a manner which will be in the best interest of the County within the parameters of Commission ordinances,resolutions, and policies relating to the disposal of surplus property and to land and land use within Alachua County, excepting that zoning decisions consistent with the land use plan may be made to maximize sales value. 2. Identification and Disposal of Surplus Land a. Upon completion of the Property Control listing for the previous fiscal year (approximately November 15), a committee consisting of the following individuals shall meet to review the Land Inventory to determine the availability of any surplus land for disposition: County Manager County Attorney Director of Administrative Services Director of Finance and Accounting Director of Growth Management The Committee shall consider such possible uses as parks and playgrounds, road right-of ways, drainage easements, borrow pits and location of County facilities. This review shall include the determination of the marketability of the Title. b. Upon completion of the review, the Committee shall forward their recommendation to the Board of County Commissioners together with a recommended method of sale, i.e., public auction or sealed bid. c. 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