Agenda 03/22/2016 Item #16G 1 3/22/2016 16.G.1.
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners acting as the Airport Authority
approve a Site License Agreement with Roush Industries, Inc., to conduct a Two-Day Defensive
Driving Course at the.Immokalee Regional Airport.
OBJECTIVE: Approval of the Site License Agreement with Roush Industries, Inc., to utilize
the closed runway (drag strip) at the Immokalee Regional Airport (IMM) to conduct a two-day
defensive driving course.
CONSIDERATIONS: Roush Industries, Inc., (Permitee), has requested use of the closed
runway at IMM to conduct a two-day defensive driving course. Certified instructors will be
teaching the course, and the Permitee shall insure all vehicles and drivers participating in the
course.
The Airport Authority currently has a lease agreement with RTH Enterprise, Inc., for the site
being requested by Roush Industries, Inc. Paragraph 4 "Use of Premises" of the agreement
between the Airport Authority and RTH Enterprise allows for the Airport Authority to use or
lease the premises when it is not being utilized by RTH Enterprise.
Airport Authority staff recommends that the Board approve its agreement to allow Roush
Industries, Inc., to use the closed runway at IMM as shown in Exhibit "A" of the attached Site
License Agreement for this course. The Site License Agreement provides use of the Property for
two consecutive days in March or April 2016, based on the availability of the site and weather
conditions.
FISCAL IMPACT: The lease rate is $1,500,plus applicable sales tax. Rent and all applicable
taxes shall be deposited in the Airport Authority operating Fund (495), Immokalee Regional
Airport Cost Center(192330).
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a
majority vote for Board approval. —JAB
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: To execute the attached Site License Agreement with Roush
Industries, Inc.
Prepared by: Justin Lobb,Airport Manger, Collier County Airport Authority
Attachments:
1) Roush Industries, Inc. Site License Agreement
2) Risk Management Department Standard Operating Procedure for Emergency and Safety
Operations at Motorsports Venues Program(ESOMV)
t'""■ 3) Request from Roush to use IMM for defensive driving
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.G.16.G.1.
Item Summary: Recommendation that the Board of County Commissioners acting as the
Airport Authority approve a Site License Agreement with Roush Industries, Inc.,to conduct a
Two-Day Defensive Driving Course at the Immokalee Regional Airport.
Meeting Date: 3/22/2016
Prepared By
Name: BrueggemanDebra
Title: Operations Coordinator,Airport Authority
2/16/2016 11:22:15 AM
Submitted by
Title: Manager-Airport,Airport Authority
Name: LobbJustin
2/16/2016 11:22:16 AM
Approved By
Name: LobbJustin
Title: Manager-Airport,Airport Authority
Date: 2/17/2016 3:54:27 PM
Name: KearnsAllison
Title: Manager-Financial&Operational Sprt, Capital Construction&Maintenance Budget/Fiscal
Date: 2/24/2016 9:40:55 AM
Name: ShueGene
Title: Division Director-Operations Support,Growth Management Department
Date: 2/24/2016 12:22:24 PM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 2/24/2016 4:21:40 PM
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Name:MarcellaJeanne
Title: Executive Secretary, Transportation Administration
Date: 2/29/2016 10:31:58 AM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 3/1/2016 3:57:09 PM
Name: WalkerJeff
Title: Division Director-Risk Management,Risk Management
Date: 3/2/2016 11:39:28 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/2/2016 4:19:54 PM
Name: CasalanguidaNick
Title:Deputy County Manager,County Managers Office
Date: 3/13/2016 3:50:19 PM
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SITE LICENSE AGREEMENT:
AT IMMOKALEE REGIONAL AIRPORT
SITE LICENSE AGREEMENT BETWEEN THE COLLIER COUNTY AIRPORT
AUTHORITY ROUSH INDUSTRIES, INC. APPROVING THE USE OF COUNTY-
OWNED PROPERTY FOR THE PURPOSE CONDUCTING A TWO-DAY DEFENSIVE
DRIVING COURSE.
This SITE LICENSE AGREEMENT entered into this day of , 2016 by and
between the Board of County Commissioners, in its capacity as the Collier County Airport
Authority, whose mailing address is c/o Airport Authority Director, 2005 Mainsail Drive, Suite
1, Naples, Florida 34114, hereinafter referred to as AUTHORITY, and Roush Industries, Inc.,
whose mailing address is 3538 Plover Avenue, Naples, Florida 34117, hereinafter referred to as
LICENSEE.
WHEREAS, the LICENSEE requests the use of County-owned land for the purpose of
conducting LICENSEE's defensive driving course.
WHEREAS, the AUTHORITY is willing to approve the use of the subject County-
owned land for such purposes.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN AND OTHER VALUABLE CONSIDERATION, THE PARTIES
AGREE AS FOLLOWS:
The AUTHORITY hereby licenses real property in Collier County, Florida, described as
the drag strip(closed Runway 4/22)at the Immokalee Regional Airport, further shown in Exhibit
"A" attached and made a part hereof, hereinafter referred to as "Property" for the purpose of
holding a defensive driving course.
2. The approval of the use of the Property by the LICENSEE shall extend for two
consecutive days in March or April 2016, based on the availability of the site and weather
conditions and subject to approval by the Authority's Airport Manager.
3. The LICENSEE shall monitor, control and assume responsibility for all activities,
licensees, and invitees associated with such event, such responsibility not being limited to trash
collection and clean-up of the Property. The LICENSEE accepts the Property "as is".
AUTHORITY shall not be obligated or required to improve, repair, or maintain the Property or
any part thereof in any manner whatsoever. LICENSEE agrees to provide adequate personnel
for the timely removal of all event items and remnants.
4. The LICENSEE shall acquire any and all permits required by Collier County and any
other governmental entity to conduct such event and related activities on the Property prior to the
dates of the intended event. Said permits are issued by the Planning and Permitting Department
located within the Collier County Growth Management Division building on Horseshoe Drive.
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5. LICENSEE shall pay the AUTHORITY$1,500, plus applicable sales tax, for the use of
the site,for a total of$1,590.
6. NON-PERMANENT IMPROVEMENTS: Prior to making any changes, alterations,
additions or improvements to the Property, the LICENSEE will provide to AUTHORITY, in
writing, all proposals and plans for alterations, improvements, changes or additions to the
Property. The LICENSEE covenants and agrees in connection with any maintenance, repair
work, erection, construction, improvement, addition or alteration of any authorized
modifications,additions or improvements to the Property,to observe and comply with all present
and future laws,ordinances,rules, regulations,and requirements of the United States of America,
State of Florida, County of Collier, and any and all governmental agencies. All alterations,
improvements,and additions to the Property shall,at once, when made or installed,be deemed as
attached to the freehold and to have become the property of Collier County and shall remain for
the benefit of the County at the end of the term set forth in this Agreement in as good order and
condition as they were when installed, reasonable wear and tear excepted; provided, however, if
AUTHORITY's staff so directs, the LICENSEE shall promptly remove the additions,
improvements, alterations, fixtures and installations which were placed in, on, or upon the
Property by the LICENSEE,and repair any damage caused to the Property by such removal.
7. This Agreement hereby expressly adopts and incorporates by reference as if fully set out
herein the attached Exhibit "B": the Collier County Airport Authority Contract Insurance
Requirements. All terms and conditions of such Agreement are deemed to apply to this Site
License Agreement and LICENSEE expressly agrees to abide by the conditions listed in Exhibit
«B„
8. The LICENSEE, in consideration of Ten Dollars ($10.00),the receipt and sufficiency of
which is hereby acknowledged, shall indemnify, defend and hold harmless Collier County, the
AUTHORITY, the Board of County Commissioners and all of each entity's respective agents
and employees from and against any and all liability (statutory or otherwise), damages, claims
suits, demands,judgments, costs, interest and expenses (including, but not limited to, attorneys'
fees and disbursements both at trial and appellate levels) arising, directly or indirectly, from any
injury to,or death of, any person or persons or damage to property(including loss of use thereof)
related to (A) LICENSEE'S use of the Property, (B) any work or thing whatsoever done, or any
condition created (other than by AUTHORITY, its employees, agents or contractors) by or on
behalf of LICENSEE in or about the Property, (C) any condition of the obligations under this
Agreement, or (D) any act, omission or negligence of LICENSEE or its agents, contractors,
employees, subtenants, licensees, invitees or patrons. In case any action or proceeding if
AUTHORITY shall so request, at LICENSEE'S expense, by counsel reasonably satisfactory to
AUTHORITY.
The AUTHORITY shall not be liable for any injury or damage to person or property caused by
the elements or by other persons on the Property, or from the street or sub-surface,or from any
other place, or for any interference caused by operations by or for a governmental authority in
construction of any public or quasi-public works.
The AUTHORITY shall not be liable for any damages to or loss of, including loss due to petty
theft, any property, occurring on the Property or any part thereof, and the LICENSEE agrees to
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hold the AUTHORITY harmless from any claims or damage, except where such damage or
injury is the reuu|t of the gross negligence or willful misconduct of the AUTHORITY or its
employees. The County shall not be responsible for any loss, theft or damage to any vehicle
using the designated vehicle parking area.
9. The LICENSEE covenants and agrees not to assign this Agreement or to permit any other
persons to occupy same without the prior written consent of the AUTHORITY.
10. The Collier County Airport AUTHORITY reserves the right to cancel and/or reschedule
any or all of the above-described activities, scheduled for any or all of the above-listed duyo,
upon ten (10) days notice to the LICENSEE of the intent to reschedule and/or cancel. If the
AUTHORITY cancels the evoot, all monies will be returned to LICENSEE in a timely manner.
11. Any notice to be given by either party to the other pursuant to the provisions of this
Agreement shall be in writing, but may be delivered by mail, fax, email or any other means of
actual written notice. Notice shall be effective upon actual receipt by the addressee.
12. The AUTHORITY and LICENSEE specifically agree that this Agreement represents a
Bare License with no interest coupled thereto for the LICENSEE'S use of the Property and does
not convey any estate in the Property or create any interest whatsoever.
13. The LICENSEE represents and warrants to the AUTHORITY that no hazardous
materials will be discharged to the air, grounds, sewer, or to a septic system on the Property. At
termination of this Agreement, at no cost to the AUTHORITY, the AUTHORITY may request
that the LICENSEE conduct and provide to the AUTHORITY an environmental audit, which
shall contain a written declaration from an environmental consultant acceptable to
AUTHORITY, which verifies that the Property which is the subject of this Agreement is in
compliance with all applicable State and Federal environmental laws, and that the property
surrounding the Property is free from contamination. The LICENSEE acknowledges its
obligation hereunder for the cost of conducting the environmental audit, bringing the uuhieot
facilities into compliance and any and all costs for clean up, removal undrornediuboo, if any,'but
only if such clean up, removal and remediation is the result of acts of the LICENSEE during the
period of the event. LICENSEE shall not be responsible for clean up, removal and remediation
of any existing environmental condition prior to the date of the event.
14. The LICENSEE shall be responsible for paying all applicable sales tuuex, and charges
associated with or resulting from the holding of this event.
15. The LICENSEE shall be allowed to utilize water on AUTHORITY's Property, if
available, without any cost to PERMITTEE.
16. At its sole cost and consistent with County requirements for special events, LICENSEE
shall be required to provide portable lavatories and dumpsters, on the Property during the event
and remove said portables and lavatories following the event.
17. At its sole cost and consistent with County requirements for special events, the
LICENSEE shall be responsible for contracting bona-fide security or police protections for
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crowd and/or traffic control in sufficient numbers to protect the health welfare and safety of the
public attending the event. LICENSEE shall be solely responsible for obtaining and
compensating personnel to handle all parking requirements. Parking requirements include
personnel necessary for the maintenance of the adequate and acceptable flow of traffic entering
and leaving the event. If LICENSEE fails to provide such personnel and County staff, agents,
employees or workers must be used to handle traffic congestion issues; LICENSEE shall
reimburse Collier County for such costs.
IE. This Agreement is governed and construed in accordance with the laws of the State of
Florida. This License shall not be construed for or against a party because that party wrote it.
Any action or proceeding arising from this License
IN WITNESS WHEREOF, the parties hereto have made and executed this Limited Use
License Agreement as of the day and year first above written.
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AS TO THE LICENSEE: ROUSH DUSTRIES,INpo,'
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Witness(s gnature) Wayd.,. Fe I. o,Site Manager
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Witness(si g ture)
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AS TO THE AUTHORITY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E.BROCK,CLERK COLLIER COUNTY, FLORIDA, IN ITS
CAPACITY AS THE COLLIER COUNTY
AIRPORT AUTHORITY
By: By:
,Deputy Clerk Donna Fiala,Chairman
Approved as to form and legality:
Jennifer A. Belpedio \s'QI
p5b -
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Assistant County Attorney .1.:\
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Roush Enterprise,USA
EXHIBIT"A"—Premises
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Exhibit B Insurance and Bonding Requirements-Airport Facility Leases
❑ Aviation Tenant `2 Non-Aviation Tenant
insurance/^Bond Type 7Required Limits
1. AL Worker's Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
2. ❑Employer's Liability $ single limit per occurrence
3. 12 Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000.000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations and
Contractual Liability
4. ! Indemnification To the maximum extent permitted by Florida law, the Lessee shall indemnify
and hold harmless Collier County, its officers and employees from any and all
liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Lessee or anyone
employed or utilized by the Lessee in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce
any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not
pertain to any incident arising from the sole negligence of Collier County.
4. Automobile Liability 1.000.000 Each Occurrence;Bodily Injury&Property Damage,
Owned/Non-owned/Hired;Automobile Included
5. ❑ Other insurance as ❑Airport Liability insurance $ Per Occurrence
noted: bodily injury and property damage
❑ Hangarkeepers Liability $ Per Occurrence per
aircraft including premise liability
❑Aircraft Liability Insurance $ Per Occurrence
bodily injury and property damage
❑Pollution Liability Insurance $ Per Occurrence
bodily injury and property damage
❑Property Insurance—Replacement Cost-All Risks of Loss
6. ❑ Lessee shall ensure that all sub-lessees comply with the same insurance requirements that he is required to
meet. The same Lessee shall provide County with certificates of insurance meeting the required insurance
provisions.
7. 14 Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial
General Liability where required
8. ►1 The Certificate Holder shall be named as Collier County Board of County Commissioners,OR,Board of
County Commissioners in Collier County,OR Collier County Government,OR Collier County.The Certificates of
Insurance must state the name of the Lease and location of the leased property.
9. Thirty(30)Days Cancellation Notice required.
Company Name Page 1
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Lessee's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five(5)days of the award of this Lease agreement.
Name of Firm Date
Lessee Signature
Print Name
Insurance Agency
Agent Name Telephone Number
Company Name Page 2
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RISK MANAGEMENT DEPARTMENT
STANDARD OPERATING PROCEDURE Co GY anty
SUBJECT: Emergency and Safety Operations at Motorsports Venues Program (ESOMV)
REFERENCE: NFPA 610, POLICY FOR EMERGENCY AND SAFETY OPERATIONS AT
MOTORSPORTS VENUES.
EFFECTIVE DATE: 5/2015 REVISION DATE:
Purpose:
The purpose of this document is to provide guidance for the development of a system that provides for
the safety of emergency response personnel and effective emergency operations at motorsports
facilities and events through planning, training, and equipping, and through the deployment of
necessary resources.
Therefore, this written plan is intended to provide a means to address those items and demonstrate
Collier County's compliance with the reporting requirements of County Managers Administration (CMA)
5902 and all other applicable state and/or federal regulations and requirements. In addition, it is the
policy of Collier County to comply with all workers' compensation laws and regulations.
Scope:
This policy applies to motorsports events held at both indoor and outdoor Collier County facilities,
whether temporary or permanent, except for air or water events. This policy is not intended to apply to
non-motorsports events conducted at motorsports venues. It is also recommended that an
implementation plan be developed based on the applicable portions of this policy.
Administrative Duties:
Collier County's Risk Management Department is responsible and the Authority Having Jurisdiction
(AHJ)for developing and maintaining this written Emergency and Safety Operations at Motorsports
Venues Program (ESOMV). Risk Management Department is solely responsible for all facets of the
plan and has full authority to make necessary decisions to ensure the success of this plan. Collier
County's Safety staff is also qualified, by appropriate training and experience that is commensurate with
the complexity of the plan, to administer or oversee our Emergency and Safety Operations at
Motorsports Venues Program (ESOMV) and to help department supervision implement the program
accordingly. Specific management, supervision and employee responsibilities are outlined within this
document. The written ESOMV shall be kept at the following locations:
1. The Risk Management Department maintains a master copy
2. Each location that falls under the ESOMV is responsible for ensuring compliance with plan and
providing site-specific APPENDIX information at their location in accordance with the policy.
Accountability:
To ensure the (ESOMV) program and corrective actions are completed thoroughly and accurately, Risk
Management has developed an auditing system that will be used to measure the effectiveness of the
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program. This system of accountability is necessary to ensure that all ESOMV related incidents, claims
and near misses are properly reported and documented, thoroughly investigated, safeguarded
accordingly and followed up appropriately.
Definitions:
Approved. Acceptable to the authority having jurisdiction.
Authority Having Jurisdiction (AHJ). An organization, office, or individual responsible for enforcing
the requirements of a code or standard, or for approving equipment, materials, an installation, or a
procedure.
Clean-Up Personnel. Personnel primarily responsible for restoring a racing surface by mitigating
liquid spills and removing debris.
Command Post. The location where the incident commander and associated staff are located during
an emergency incident.
Competition Area. The designated area of a motorsports venue in which vehicles compete,
perform, train, demonstrate, or test at competitive speeds.
Critical Incident Stress. An unusual or traumatic event that creates or might create stress or other
adverse condition for persons who have been exposed to the event but who have not necessarily
incurred bodily injury from the event.
Drag Strip. A straight, open-ended course without turns that generally does not incorporate changes in
elevation.
Emergency Incident. Any situation to which an emergency services organization responds to deliver
emergency services, including rescue, fire suppression, emergency medical care, special operations,
law enforcement, and other forms of hazard control and mitigation. [1561, 2008]
Emergency Medical Personnel. Personnel primarily responsible for providing emergency medical
care or having additional responsibilities of extrication.
Emergency Medical Services (EMS). The provision of treatment, such as first aid, cardiopulmonary
resuscitation, basic life support, advanced life support, and other pre-hospital procedures, including
ambulance transportation, to patients. [1500, 2013]
Emergency Services Personnel. Personnel who are designated by the emergency action plan or who
are operating above the motorsports safety awareness level to serve in responder or safety roles,
including emergency medical personnel, marshals, vehicle recovery personnel, rescue personnel,
security personnel, track fire fighters, and pit area fire fighters.
Event. A planned activity or gathering of participants in which one or more motorized vehicles are
operated for speed and/or performance, which is conducted at a motorsports venue and includes,
but is not limited to, all related activities, such as a designated race as well as all periods for
Participant registration, vehicle inspections, time trials, qualifying races, practice runs, exhibitions, post-
race inspections, or postponed dates related thereto.
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Event/Venue Official. An individual assigned to oversee the operation of a particular event or the
facility and who might serve as both the event official and venue official.
Garage. A secured area, protected from the elements by a structure or structures, in which competition
vehicles are parked or stored and in which work is performed.
Hazard. That which is capable of posing an unreasonable risk to health, safety, or the environment;
capable of causing harm.
Hazardous Materials Incident. An incident involving hazardous or volatile chemicals or other materials
that, pursuant to local, state, or federal law, requires prescribed actions for clean-up, disposal, or both.
Hazardous Situation. An act or condition that is judged to present a danger to persons or property that
is so urgent and severe that it requires immediate corrective or preventive action.
Incident Action Plan (IAP). A written or verbal plan stating the overall objectives, strategy, and
specific tactics for a specified period of time.
Incident Commander(IC). The individual responsible for all incident activities, including the
development of strategies and tactics and the ordering and the release of resources.
Incident Management System (IMS). A system that defines the roles and responsibilities to be
assumed by responders and the standard operating procedures to be used in the management and
direction of emergency incidents and other functions.
Incipient Stage. The early stage of a fire, in which the progression has not developed beyond that
which can be extinguished using either portable fire extinguishers or hand lines flowing up to 473 L/min
(125 gyms).
Local Authority. See Authority Having Jurisdiction.
Major Facility. A purpose-built motorsports venue occupying a large amount of land that can
accommodate a mass gathering to witness a motorsports event.
Marshal. An individual assigned to provide observation and communications, to show flags to drivers,
to provide first-response fire fighting and first-response emergency medical care, and to remove debris
and assist in removing vehicles.
Medical Gloves. An item of emergency medical protective clothing that is designed and configured
to provide barrier protection to the wearer's hand to at least the wrist.
Motorsports Safety Awareness Level. A designation for the capability expected of an individual who
has been given basic safety information as provided by the venue/event incident action plan.
Motorsports Safety Command Manager. An individual in management assigned to oversee the _
direction and supervision of the venue/event incident action plan and operations.
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Motorsports Safety Operations Level. A designation for the capability expected of operations personnel
that pertain to their specific responsibilities and duties as provided by the venue/event incident action
plan.
Motorsports Safety Specialist Level. A designation for the capability expected of highly specialized
personnel that pertains to the performance of their specific areas of rescue or emergency expertise as
provided by the venue/event incident action plan.
Motorsports Safety Technician Level. A designation for the capability expected of emergency
personnel that pertains to the implementation of rescue procedures as provided by the venue/event
incident action plan.
Motorsports Venue. A facility or designated area at which motorsports and related activities are
conducted.
Multi-Casualty Incident(MCI). An emergency casualty incident involving multiple persons with bodily
injuries that exceeds the capacity of the medical resources available at the motorsports venue/event.
Multi-Use Facility. A motorsports venue that incorporates more than one type of course and is
adaptable to a variety of motorsports disciplines.
National Incident Management System (NIMS). A system mandated by Homeland Security
Presidential Directive 5 (HSPD-5)that provides a consistent nationwide approach for federal, state,
local, and tribal governments; the private sector; and nongovernmental organizations to work
effectively and efficiently together to prepare for, respond to, and recover from domestic incidents,
regardless of cause, size, or complexity.
Off-Track Emergency Response. Response to emergencies at a motorsports facility in areas other
than the competition area and immediately adjacent areas including, but not limited to, hospitality
areas, concession stands, cooking facilities, grandstands, parking areas, and media areas.
Paddock Area. A secured or restricted area in which competition and support vehicles are parked or
staged, or both, and in which work is performed.
Pit Area. A designated area in which work is performed on competition vehicles during the race or
performance.
Pit Area Fire Fighter. A fire fighter who is responsible for providing fire suppression in the pit area and
who might be responsible for fire suppression at the fueling depot.
Rescue Personnel. Personnel assigned to extricate injured or trapped occupants from disabled
competition vehicles.
Road Course. A closed, permanent course on which there are turns in both directions and that
might incorporate changes in elevation.
Sanctioning Body. The individual or organization responsible for the rules and conduct of the
competition.
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Security Personnel. Personnel, with or without arrest authority, assigned to control crowds and traffic
at a motorsports venue and whose duties might also including checking of credentials and
identification and deterring theft.
Site Emergency Team. An organized group of trained response personnel operating under an
emergency response plan and appropriate standard operating procedures that handles and controls
actual or potential emergency incidents and that responds to emergencies for the purpose of control
or stabilization of the incident.
Street Circuit. A closed, temporary course on closed public or private roadways on which there are
turns in both directions and that might incorporate changes in elevation.
Terrorist Activities. Disruptive or violent actions taken by an organized group or individuals in order to
intimidate a population group or civil authorities.
Track Clean-Up Personnel (Restoration). Personnel whose primary responsibility is to keep the racing
surface in proper condition for racing; sometimes called track restoration personnel.
Track Emergency Medical Personnel. Personnel assigned to emergency medical duties on and
adjacent to the competition area who respond by ambulance, safety vehicles, other vehicles, or on foot
and whose training levels range from first responder to medical doctor.
Track Fire Fighter. A fire fighter primarily responsible for competition area fire suppression activities
and possibly extrication efforts.
Vehicle Recovery Personnel. Personnel primarily responsible for the operation of vehicle recovery
equipment and the removal of disabled competition vehicles and their components from the
competition and adjacent areas.
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SECTION I : Incident Action Plan (IAP):
�., General. For each motorsports event, an incident action plan (IAP) will be prepared by the venue
owner/operator working in conjunction with Risk Management. Changing resources and event
characteristics might require ongoing modifications or built-in adaptability. A designated person will be
responsible for the maintenance of the plan.
For the purpose of this document, an IAP is a formal written plan that defines roles and
responsibilities; identifies potential emergency conditions at the event site; and prescribes the
procedures and objectives reflecting the overall incident/event strategy, tactics, risk management, and
member safety to be followed to minimize or prevent loss of life and property. This may also be referred
to as an emergency action plan (EAP) or emergency operations plan (EOP). It will be noted that for
the purposes of this document, an IAP does not refer to an IAP as defined by the National Response
Framework and the National Incident Management System (NIMS).
Level of Event. For the purpose of developing IAPs, motorsports events are classified as Level I
through Level III in this document.
1. A Level I motorsports event is an event that is generally perceived as posing less risk of injury than
that encountered in legal and responsible travel in an automobile on public roads. Events in this
level typically have less than 1000 people on site. Examples include, but are not limited to, club
or private events held usually in parking lots or other temporary facilities and autocrosses,
manufacturer ride and drives, or new car introductions at racing facilities.
2. A Level II motorsports event is an event that is generally perceived as posing a risk of injury similar
to that encountered in legal and responsible travel in an automobile on public roads. Events in this
level typically have 1000 to 10,000 people on site. Examples would include, but not be limited to,
entry-level competitions, noncompetitive driving schools, motorcycle enduros, closed-course
rallies, street legal drag racing, stand-alone time trials, or karting or quarter midget competitions.
3. A Level III motorsports event is an event that is generally perceived as posing a risk of injury
higher than those encountered in legal and responsible travel in an automobile on public roads.
Events in this level typically have greater than 10,000 people on site. Examples include, but are not
limited to, oval competitions, speed tests, road course speed events, tractor pulls, monster truck
events, drag racing, drifting, or motocross.
Statement of Purpose.
1. The IAP will begin with a statement of purpose that defines the goals of the plan.
2. An example of a statement of purpose for a motorsports venue running Level I and II events is as
follows:"This plan defines response systems for on-track and off-track incidents. This plan also
provides for coordination between the site emergency team response and AHJs to promote an
effective response."
3. An example of a statement of purpose for a motorsports venue running Level III events is as
follows: "The purpose of this incident action plan is to provide response procedures to protect
people and property during an emergency or disaster situation. This plan identifies and assigns
personnel to various tasks and responsibilities, thus creating the site emergency team. This plan
defines response systems for on-track and off-track incidents. This plan also provides for
coordination between the site emergency team response and AHJs to promote an effective
response."
4. All parties involved in the operations described in the IAP will know their responsibilities under the
plan.
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Adapting IAP to Resources and Event.
1. The IAP will be capable of being scaled to the size and type of event.
2. The IAP will be applied based on the level of event. This requires the owner/operator to address
the hazards expected from the type of event planned as well as the expected quantity of persons
present.
3. The IAP will identify the number and types of roles necessary to carry out the objectives of the plan.
Consistency with Plans of the BCC.
1. The IAP will be consistent with emergency operation plans of the BCC. Motorsports venues are
designed in different configurations, based on the type of competition/performance that takes place
at a facility. Facilities include, but are not limited to, ovals, drag strips, road courses, street circuits,
arenas, major facilities, and multi-use facilities. The facility might be located within a major city or in
a rural area. Due to these variables, it is important that the facility, when preparing an IAP, work
closely with the local providers of emergency services to incorporate its plan into their community
emergency plan.
2. The venue might be responsible for meeting the requirements placed on it by the AHJs
beyond the guidelines given in this document.
Management Structure.
1. The IAP will define a management structure for handling emergency situations.
2. The management structure will be based on an incident management system (IMS) consistent
with NFPA 1561, Standard on Emergency Services Incident Management System.
3. For Level I and II events, the IAP may depend on the expertise and resources of outside
responding agencies and personnel to initiate response and manage the emergency based on
the National Incident Management System (NIMS).
4. For Level III events, venue officials and responders will provide a coordinated response based on
the NIMS.
5. The IAP will provide for the coordination of efforts by the wide variety of agencies that might
interact in an emergency situation, including event staff, local agencies, state agencies, and federal
authorities.
6. The IAP will be provided to all agencies identified in the plan, and such agencies will acknowledge
their participating roles in the plan.
7. The IAP will provide for unified command with an incident commander(10) and a predefined
command post location. For Level I motorsports events, such a command post location could be a
designated meeting location where coordinators for each of the emergency operations could
gather. For Level II and Level III motorsports events, the command post might be a fixed facility
equipped with communications and command/control technology.
8. The IAP will establish a predetermined area for staging of resources, giving consideration to
arrival and departure access.
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9. The IAP will provide for the creation and distribution to participating agencies designated in the
plan and to on-site personnel of current site location information that includes significant features
on the property. This information could be disseminated as a map. However, to provide more
flexibility, some features, such as gates, might be better described as being located near a
seating section or a particular building, rather than being included as part of a map detail.
10. IAP Components. The IAP will contain the components specified in 4.7.1 through 4.7.10.4 for all
motorsports venues, events, or both. The amount of detail included for each component is
dependent on the level of the event, the identified hazards of the event, and the Incident Action
Plan Checklist(see Figure 4.12).
Fire Protection Component.
1. The IAP will include fire protection information for the facility and the event. It is important that the
plan include information on any materials that present a fire hazard specific to the event,
including their location, the quantity of material, and how the materials are distributed, together
with the impact the presence of the materials could have on the event or on the persons
present at the event.
2. The IAP will include information on the fire protection available at the venue. This could include
information related to fire alarm systems, standpipe systems, sprinkler systems, fire extinguishing
systems, and fire hydrants or other available water resources. The identification of the agencies
and a method to contact those responsible for the maintenance or repair of these fire
protection systems are important if a system needs repair.
3. To supplement the fixed fire protection, an inventory of fire suppression vehicles and equipment
scheduled to be on the property and the methods of contact for agencies and management
personnel responsible for response to firerelated scenarios will be part of an IAP.
4. The IAP must include identification of the agencies and a method to contact those responsible for
the fire protection of the facility.
Traffic Control Component.
1. The traffic control component will include plans for inbound and outbound flow of emergency
vehicles and provisions for emergency evacuation of all or part of the site.
2. The traffic control component will include the identification and method of contact for agencies or
persons, or both agencies and persons, responsible for traffic flow management and emergency
traffic scenarios.
3. Emergency Medical Services (EMS) Component. The IAP will include EMS response information
for the venue, the event, or both.
4. EMS response information generally will include an inventory of EMS equipment and staffing
scheduled to be at the venue as well as the identification and method of contact of agencies and
management personnel responsible for response to a medical emergency.
5. The IAP will identify the emergency medical care provided at the event and the procedure for
obtaining an additional level of care or a higher level of care if necessary.
Multi-Casualty Incident (MCI).
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1. The IAP will provide for coordination between EMS and public safety agencies having
jurisdiction in the area where the venue is located, for the purpose of managing an MCI.
2. Agencies and management personnel responsible for response to MCIs will be identified along with
methods of contact.
3. Must include the protocol for entering the incident into STARS with 24 hours.
4. Civil Disturbance/Terrorist Incident/Active Shooter. The IAP will include a component for response
to possible disruptive or terrorist activities.
Hazardous Materials Incidents.
1. The IAP must utilize the Collier County's Emergency Spill Response Procedure (ESRP) to develop
these section and to identify any necessary resources anticipated to mitigate any hazardous
materials incident that impacts the site.
2. The IAP will include information on the location of the material safety data sheet(MSDS)for
hazardous materials on the site.
3. The IAP will include contact information for response agencies that could assist with hazardous
materials incidents that might occur on site.
Environmentally Threatening Incidents, Including Weather Related Problems.
1. The IAP will consider the management of weather-related and environmental problems,
including factors such as the geographic location of the venue and conditions unique to the local
area or time of year.
A. The IAP will contain procedures for the following:
1. Receipt of weather and other emergency warnings
2. Event cancellation prior to or after the start of activities
3. Notification of warnings to participants, staff, and guests
4. Evacuating, sheltering, or providing direction to people potentially affected by the threat
2. Planning will consider conditions that can adversely impact an event, such as the following:
3. Simultaneous events at other nearby venues
4. Government-declared emergencies or warnings, such as predicted deteriorating weather or
environmental problems
5. Proximity to other locations or operations with the potential for creating environmental hazards,
such as rail yards, manufacturing facilities, and nuclear power plants
6. Relocation/Evacuation. Planning for the complete or partial relocation/evacuation of a facility will
include the following:
7. Person(s) authorized to order the relocation/evacuation prior to or after the start of activities
8. Consideration of the estimated time to complete the relocation/evacuation
9. Notification procedure for the relocation/evacuation of participants, staff, and guests
10. Assistance and resources needed to effect an orderly relocation/evacuation
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11. Availability and utilization of shelters on site or off site
12. Resources. The IAP will consider the utilization of available resources to deal with an emergency
situation.
Personnel.
The IAP will describe each position key to the provisions of the plan and the primary responsibilities
of that position as it relates to the plan. Personnel resources that the plan may identify include the
following:
1. Administrative/event/maintenance staff
2. Sanctioning body staff/officials
3. Security/law enforcement personnel
4. Fire personnel
5. EMS personnel
6. Emergency management representatives
7. Contracted service providers
Equipment and Supplies.
The IAP will identify and determine the availability of internal and external resources that could be
used in an emergency situation, such as the following:
1. Heavy equipment
2. Generators
3. Power tools
4. Traffic barriers
5. Fencing
6. Construction materials
7. Fire-fighting equipment
8. Technical rescue equipment
9. Portable lighting
10. Patient care equipment and multi-casualty equipment
11. Refrigeration facilities
12. Welding and cutting tools
13. Debris removal equipment
14. Hazardous waste mitigation equipment
Transportation.
The IAP will identify and determine the availability of transportation resources that could be used in
an emergency situation, such as the following:
1. Trams
2. Tractors
3. Buses
4. Trucks
5. Personal vehicles
6. Agency vehicles available for movement of personnel and victims
Communication Component.
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1. The IAP will include an emergency communication component to establish coordination of all
communication systems operating at the event, including the following:
A. Public address system and digital message board (if available)
B. Broadcast radio frequency for public announcements
C. Two-way radio system, channel assignments, or both
D. Telephone systems (internal and external)
E. Cell/satellite systems information
F. Data systems
G. Social media
2. Consideration will be given to communication challenges that might arise, especially during an
emergency, such as the following:
A. Communication with marshals, response personnel, and administrative/event staff
B. Notification of guests and participants
C. Responsibility for the following:
1. Communication with the news media
2. Authorized release of information and the wording of media releases
3. Locations for interviews or press conferences
4. Identification of contacts to provide information
3. Communication systems failures due to equipment failure, interference, or systems overload
4. Where a backup communication system that could be used in the event of a failure of the primary
system is identified, the backup system will consist of a technology sufficiently different from the
primary system to make failure of the backup system unlikely in the event of a primary system
failure.
5. Pre-event testing of communication systems will be part of the IAP. It might not be possible to test
some parts of the system until the event is in full progress. At that time, problems related to
equipment positioning and radio channel interference might first become apparent, and
alternatives will be considered.
Pre-Event Agreements.
1. Prior arrangements for assistance from outside agencies for resources such as fire, rescue, law
enforcement, EMS, and contracted services will be established and contracts reviewed by Risk
Management for insurance coverage.
2. Incidents or events that might require multiple jurisdictional responses will be identified.
Critical Incident Stress Debriefing (CISD).
1. A process for identifying incidents in which critical incident stress is a significant hazard will be
established and will include identifying personnel adversely affected by incident stress and
promptly initiating critical incident stress debriefing (CISD).
2. CISD assistance and resource availability will be identified.
Death at the Venue.
1. The IAP must include procedures for notification of appropriate authorities and compliance with
local statutes in the event of a death at the venue.
2. These individuals must be included and contacted immediately.
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NameSepartment, Title Offide4 Cell/After Hours#
Location Director or Designee XXXX XXXX XXXX
Jeff Walker Risk Mgmt Director 252-8461 580-8310
Ron Miller EHS Manager 252-8091 821-9753
Dan Rodriguez SHWMD Director 252-2508 253-0866
Alister Burnett Env Compliance Mgr 252-7953 280-8474
Dennis Linguidi Facilities Director 252-8380 XXXX
Dan Summers Emergency Mgmt 252-3600 XXXX
Linda Best Risk Finance Mgr 252-8839 595-0457
Review.
1. The IAP will be reviewed annually by Risk Management and the location Director as appropriate to
meet current or future conditions.
2. A post-incident review will be held with participating agencies to identify practices that could benefit
from additional attention or plan revision.
SECTION II: TRAINING
1. Any paid or volunteer personnel having an assignment or defined responsibility with a motorsports
facility or serving a designated function at a motorsports venue will be informed or trained using the
levels commensurate with their assigned function. Personnel performing the described
assignments will receive periodic, updated training.
2. Training to meet will be conducted by personnel who are qualified through formal training and have
experience in this field. This includes trainers such as an equipment manufacturer or a sanctioning
body that has a formal training program.
Motorsports Safety Awareness Level.
1. Persons functioning at the motorsports awareness level will be informed of the facilities and the
possible hazards, how to call for assistance, and their role, if any, in the incident action plan (IAP).
This information, if applicable, will include the following:
A. Recognition of what hazards exist in their area of operation and the potential incidents
associated with those hazards
B. Recognition of the presence of a hazardous situation or safety threat
C. Identification of an emergency incident
D. Familiarization of basic safety measures to take to protect themselves from the risks associated
with the incident
E. Realization of the need for immediate assistance and the ability to make appropriate
notifications as identified in the IAP
F. Familiarization of reasonable and prudent initial actions that might reduce the severity of the
incident
G. Familiarization of the existence of the incident management system (IMS) and the public
relations plan
H. Knowledge of facility features and access/egress points
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2. It is not the intent of this guide to expect someone informed at the awareness level to take an
aggressive role in reducing the severity of the incident. However, there might be actions the person
could take as they move to a safe area, such as closing a door, shutting off a fuel valve on a burner,
shutting off a power switch, or directing people away from the incident area, as these actions could
reduce the severity of the incident without jeopardizing their own safety.
Motorsports Safety Operations Level.
1. Persons expected to function at the motorsports safety operations level will be informed to the
motorsports safety awareness level; have knowledge of the facilities and the event specific hazards;
know how to call for emergency assistance; have the knowledge, skill, and ability to take first
emergency mitigation actions in their areas of operation; and understand their role in the IAP.
2. Motorsports safety operations—level persons typically include pit area fire fighter, track clean-up
personnel, repair and maintenance workers, off-track emergency responders, track emergency
medical personnel (non-rescue), marshals, vehicle recovery workers, security, and event/venue
officials. Training programs will be identified that can assist the individual to develop the following:
A. Knowledge, skill, and ability to recognize and identify hazards
B. Knowledge, skill, and ability to select and properly use personal protective equipment(PPE)
appropriate to the function or assignment
C. Knowledge, skill, and ability to function within an assigned role in the National Incident
Management System (NIMS)
D. Knowledge, skill, and ability to suppress incipient fires with a portable fire extinguisher
E. Knowledge, skill, and ability to perform hazard control operations, incident mitigation, and
extrication operations within the capabilities of the resources and PPE available in their areas
of operation
F. Knowledge, skill, and ability to use basic equipment and follow established emergency
guidelines
G. Knowledge, skill, and ability of appropriate measures to assist or rescue victims
H. Knowledge, skill, and ability of procedures to return to routine operation
Motorsports Safety Technician Level.
1. Persons expected to function at the motorsports safety technician level will have the
knowledge, skills, and ability of the motorsports safety operations level; have knowledge of the
facilities and the event-specific hazards; have the knowledge, skill, and ability to take emergency
mitigation actions in their areas of operation; and understand their role in the IAP.
2. Persons trained to the motorsports safety technician level may include pit area fire fighters,
track fire fighters, and combination or cross-trained personnel responsible for extrication, rescue,
and/or emergency medical services (EMS). Training programs will be identified that can assist the
individual to develop the following:
A. Knowledge, skill, and ability to implement the venue's IAP
B. Knowledge, skill, and ability to function within an assigned role in the NIMS
C. Knowledge, skill, and ability to select and use proper PPE for the technician level
D. Knowledge, skill, and ability to use hazard and risk assessment techniques
E. Knowledge, skill, and ability to suppress fires that are commonly expected at the venue/event
or in their specific assignment, given adequate equipment
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F. Knowledge, skill, and ability to perform advanced hazard control operations, incident
mitigation, and rescue operations within the capabilities of the resources and PPE available
in their areas of operation
G. Knowledge, skill, and ability to extricate or remove victims
H. Knowledge, skill, and ability to conduct basic patient assessment, initiate patient care, and call
for advanced medical support
I. Knowledge of the type of competitive vehicles and specific features and hazards associated
with those vehicles
J. Knowledge, skill, and ability to use event-specific special equipment, including power tools used
to cut or remove vehicle body and structural components
K. Knowledge, skill, and ability to apply the relevant standard operating procedures guidelines
L. Knowledge, skill, and ability to implement the procedures to return to routine operation
M. Knowledge, skill, and ability to drive and operate an on track emergency response vehicle
Motorsports Safety Specialist Level.
1. Persons expected to function to the motorsports safety specialist level will have the knowledge,
skills, and ability of the motorsports safety operations level; have knowledge of the facilities and the
event-specific hazards; have a specific knowledge, skill, or ability to take specialized mitigation
actions in their demonstrated areas of expertise; and understand their role in the IAP.
2. The motorsports safety specialist would include on-track physicians; hazardous entry,
stabilization, and extrication specialists; recovery vehicle operators; and specialized track
maintenance personnel. Training programs will be identified that can assist the individual to
develop the following:
A. Knowledge, skill, and ability to select, apply, and use specialized equipment, PPE, and
procedures necessary to perform their assigned function
B. Knowledge, skill, and ability to perform specific and specialized hazard control operations,
incident mitigation, or extrication operations within the capabilities of the resources in their
specific areas of operation
Motorsports Safety Command/Manager.
Persons expected to function to the motorsport safety command/ manager level will have the
knowledge, skills, and ability of the motorspo s safety operations level; have detailed knowledge of
the facilities and the event-specific hazards; ave the knowledge, skill, and ability to command or
direct emergency mitigation actions; and unde stand all roles in the IAP. Training programs will be
identified that can assist the individual to devel p the following:
A. Knowledge, skill, and ability to implement a d direct the IMS
B. Knowledge, skill, and ability to implement nd manage the event/venue IAP
C. Knowledge of the hazards and risks asso iated with personnel working in motorsports safety
roles
D. Knowledge, skill, and ability to activate and coordinate with external emergency resources
E. Knowledge of the responsibility to the AHJ
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SECTION III: Personal Protective Equipment (PPE)
1. All personnel with assigned responsibilities at a motorsports venue will wear appropriate personal
protective equipment (PPE) commensurate with the hazards associated with their assignment, as
determined by a PPE Hazard/Risk Assessment conducted by Risk Management and must contain
the following:
A. PPE selection by PPE Hazard Analysis by Risk Management
B. Correct application and usage
C. Storage, maintenance, and inspection procedures
D. Training
2. Personnel functioning in multiple capacities will wear PPE commensurate with the task associated
with the highest level of exposure. For example, personnel whose primary responsibility is
emergency medical service (EMS) might also be responsible for fire fighting. When such personnel
are performing the more hazardous duty, in this case fire fighting, they will be protected to that
higher level when performing that task. Therefore, members can be attired in their EMS uniform,
while having the fire-fighting PPE available for use when a fire occurs.
3. PPE will be selected and used in accordance with the manufacturer's instructions. Some protective
clothing designed for motorsports competitive use is not intended for fire-fighting use.
4. During selection of PPE, careful consideration will be given to fit and comfort. PPE that fits poorly
will not afford the necessary protection. Initial and continued wearing of the PPE is more likely if it
fits the wearer comfortably.
5. PPE will be maintained and stored in accordance with the manufacturer's instructions.
6. PPE alone will not be relied on to provide all levels of protection against all hazards.
7. PPE will be used in conjunction with proper use of tools and equipment, proper training, standard
operating guidelines, and deployment of personnel to minimize the risk(s) to responders.
8. PPE meeting the requirements of a standard or specification is designed to provide a specific level
of protection and will not be used beyond the level for which it is intended.
REQUIRED PERSONAL PROTECTIVE EQUIPMENT(PPE)
Eye Protection.
1. Care will be taken to recognize the possibility of multiple and simultaneous exposure to a
variety of eye hazards. A list of the hazards expected to be encountered will be developed.
Examples of the expected hazards are impact from flying debris, dust, heat, chemical splash,
bloodborne pathogens, glare, and optical radiation from welding or a cutting torch.
2. Personnel exposed to a potential hazard or dealing with a specific incident will use primary face and
eye protection appropriate for that given specific hazard.
3. Face and eye protection will meet the requirements of 29 CFR 1910.133, "Eye and face
protection," or ANSI/ISEA Z87.1, Occupational and Educational Personal Eye and Face Protection
Devices.
4. Emergency medical personnel or others with potential exposure to bloodborne pathogens will wear
eye protection in accordance with the requirements of 29 CFR 1910.1030, "Bloodborne
pathogens."
5. Persons whose vision requires the use of prescription lenses will wear either protective devices
fitted with prescription lenses or protective devices designed to be worn over regular prescription
eyewear when required.
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6. Wearers of contact lenses will wear appropriate eye and face protection devices in a hazardous
environment. Dust, high heat, or chemical environments might represent an additional hazard to
contact lens wearers.
Foot Protection.
1. All personnel with assigned responsibilities at a motorsports venue will wear appropriate protective
footwear commensurate with the hazards associated with their assignment. The footwear
appropriate for motorsports emergency response can be variable.
2. Track clean-up personnel, vehicle recovery personnel, marshals, and EMS personnel will wear
appropriate closed toe protective footwear commensurate with the tasks they routinely perform.
3. Purpose-built shoes designed expressly for the needs of an emergency response team can be used
but will consist of a sole with heel, totally enclosed upper of leather or heat and flame-resistant
material, insole, and shank, and will provide some amount of penetration, impact, and compression
protection. Both the sole and heel will be of nonslip tread. Additional considerations will include
double-welt construction, toe and metatarsal protection, and bloodborne pathogen protection.
4. Boots that meet the requirements of NFPA 1951, Standard on Protective Ensembles for Technical
Rescue Incidents; NFPA 1977, Standard on Protective Clothing and Equipment for Wildland Fire
Fighting; NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and
Proximity Fire Fighting; or ASTM F 2413, Standard Specification for Performance Requirements
for Protective (Safety) Footwear, are examples of boots that could be chosen. These standards are
noted for guidance and suggestion and are not intended to limit the user. Other purpose-built
footwear that incorporates the protection features of these standards but that might not
specifically meet the standards could be worn if approved by Risk Management in accordance with
CMA 5806 Protective Footwear.
Hand Protection.
1. The activities of each function will be studied to determine the degree of dexterity required and the
duration, frequency, and degree of exposure to the hazard. No single glove can provide protection
against all potential hand hazards.
2. Track clean-up and vehicle recovery personnel will wear gloves that provide protection from heat,
sharp objects, or rough surfaces.
3. Personnel engaged in fire fighting will wear gloves that provide thermal protection, conductive
heat resistance, flame resistance, cut resistance, puncture resistance, dexterity, and grip
characteristics. Gloves that meet the requirements of NFPA 1971, Standard on Protective
Ensembles for Structural Fire Fighting and Proximity Fire Fighting, or NFPA 1977, Standard on
Protective Clothing and Equipment for Wildland Fire Fighting (protective work glove only), are
examples of gloves that could be chosen. These standards are noted for guidance and
suggestion and are not intended to limit the user.
4. Personnel engaged in extrication will wear gloves that provide thermal protection, conductive heat
resistance, cut resistance, puncture resistance, dexterity, and grip characteristics. Gloves that
meet the requirements of NFPA 1951, Standard on Protective Ensembles for Technical Rescue
Incidents; NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity
Fire Fighting; or NFPA 1977, Standard on Protective Clothing and Equipment for Wildland Fire
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Fighting (protective work glove only), are examples of gloves that could be chosen. These
standards are noted for guidance and suggestion and are not intended to limit the user.
5. Personnel will wear emergency medical gloves when providing emergency medical care that
exposes them to the hazards of Bloodborne pathogens.
6. Medical gloves will be single-use, be disposable, and meet the requirements of ASTM D 3578,
Standard Specification for Rubber Examination Gloves.
7. Universal precautions will be followed when treating any victim of illness or injury. Different
localities and jurisdictions mandate different levels of protection for the worker. NFPA 1581,
Standard on Fire Department Infection Control Program, and 29 CFR 1910.1030, "Bloodborne
pathogens," can be used as reference to determine the proper level of protection for the worker.
Head Protection.
1. Thermal Protection must be provided by a protective hood designed to provide limited protection
to the head, face, and neck.
2. Pit area fire fighters and track fire fighters involved in fire suppression operations will wear a hood
that meets the requirements of NFPA 1971, Standard on Protective Ensembles for Structural Fire
Fighting and Proximity Fire Fighting.
3. EMS and rescue personnel who might be exposed to flash fire will wear a hood that meets the
requirements of NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and
Proximity Fire Fighting, or SFI 3.3, Driver Accessories.
Impact Protection.
1. Personnel riding in or on response vehicles will be seated and restrained with a safety belt at all
times while the vehicle is in motion.
2. If the job function is such that personnel cannot be seated and belted, they will wear impact
protection that provides protection for the head. Helmets that meet the requirements of Snell,
SA2000, SA2005, or SA2010, Standard for Protective Headgear for Use in Competitive Automotive
Sports; Snell, M2000, M2005, or M2010, Standard for Protective Headgear for Use with
Motorcycles and Other Motorized Vehicles; SFI Specification
3. Flame Resistant Motorsports Helmet—Open Face; 31.2A, Flame Resistant Motorsports Helmet—
Closed Face; 31.1/2005, Flame Resistant Motorsports Helmet; 41.1A, Motorsports Helmets—
Open Face;
4. Motorsports Helmets—Closed Face; or 41.1/2005, Motorsports Helmets; or DOT helmets are
some examples of the type of head protection that could be worn by personnel exposed to falls
from moving vehicles. These documents are noted for guidance and suggestion and are not
intended to limit the user.
5. Pit area fire fighters who are exposed to the hazards of flying debris and tools will wear head
protection that provides impact protection. Helmets that meet the requirements of NFPA 1971,
Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting; Snell,
SA2000, SA2005, or SA2010, Standard for Protective Headgear for Use in Competitive Automotive
Sports; Snell, M2000, M2005, or M2010, Standard for Protective Headgear for Use with
Motorcycles and Other Motorized Vehicles; SFI Specification 31.1A, Flame Resistant Motorsports
Helmet—Open Face; 31.2A, Flame Resistant Motorsports Helmet—Closed Face; 31.1/2005,
Flame Resistant Motorsports Helmet;
6. Motorsports Helmets—Open Face; 41.2A, Motorsports Helmets—Closed Face; or 41.1/2005,
Motorsports Helmets; or DOT helmets are some examples of the type of head protection that could
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be worn. These documents are noted for guidance and suggestion and are not intended to limit the
user.
Hearing Protection.
Hearing protection will be worn by all personnel exposed to high noise—level hazards in accordance
with 29 CFR 1910.95, "Occupational noise exposure." OSHA sets legal limits on noise exposure in the
workplace. These limits are based on a worker's time weighted average over an 8 hour day. With noise,
OSHA's permissible exposure limit(PEL) is 90 dBA for all workers for an 8 hour day, but only 2 hours
over 100 dBA.
Torso Protection.
1. Pit fire fighters, track fire fighters, and rescue personnel have the potential to be exposed to
both flash fires and running fuel fires and will be protected from the dangers from both types of
fires as well as the radiant heat expected while engaged in fire-fighting operations.
2. Pit area fire fighters, track fire fighters, and certain rescue personnel who actively engage in or are
exposed to the hazards of fire fighting will wear a protective garment that meets or exceeds the
requirements of NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and
Proximity Fire Fighting.
3. Alternatively, a protective garment that meets or exceeds the requirements of SFI 3.2A/5, Driver
Suits, may be used only when worn in conjunction with fire-resistant thermal protection
underwear.
4. EMS personnel or rescue personnel who are actively engaged in extrication that exposes the
�—. personnel to flash fires will wear a protective garment that meets the requirements of NFPA 1951,
Standard on Protective Ensembles for Technical Rescue Incidents; NFPA 1977, Standard on
Protective Clothing and Equipment for Wildland Fire Fighting; or SFI 3.2A/1, Driver Suits. EMS
personnel who do not participate in extrication will be protected as outlined in 6.7.6. Flame-resistant
thermal protection underwear will be worn with an SFI 3.2A/1—rated protective garment.
5. Personnel who actively engage in or are exposed to the hazards of fire fighting will avoid wearing
clothing that is considered unsafe due to poor thermal stability or poor flame resistant
characteristics, such as nylon or polyester. Such garments could cause injury to the wearer
despite the appropriate protective garments worn over or under such clothing.
6. Track clean-up and vehicle recovery personnel and marshals will wear cotton, wool, or similarly
flame-retardant, long-sleeved, long-legged clothing.
7. All EMS personnel will use appropriate PPE when providing emergency medical care that
potentially exposes the personnel to the hazards of bloodborne pathogens. The federal OSHA
standard 29 CFR 1910.1030(c)(3)(i), "Bloodborne pathogens," defines protective equipment as
"appropriate" only if it does not permit blood or other potentially infectious materials to pass
through to or reach the employee's work clothes, street clothes, undergarments, skin,
eyes, mouth, or other mucous membranes under normal conditions of use and for the duration of
time that the protective equipment will be used.
8. Personnel operating at motorsports events will be attired in clothing that provides function
identification and maximum visibility within the operational environment.
9. Consideration will be given for protective garments to have fluorescent and/or retro reflective trim
permanently attached to the outer layer of protective garments to provide visibility. Some garments
meeting NFPA PPE standards will already meet this requirement. If other protective garments do
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not already have retro reflective properties, a secondary garment such as a fluorescent vest with
retro reflective trim or a light source will be worn.
SECTION IV: Emergency Services and Equipment
The goal of emergency services personnel at any motorsports venue/event is to respond to an
emergency situation with minimal time delays and with the necessary equipment to handle the
incident and to protect persons from further injury.
1. Fire Suppression Equipment. Fire suppression equipment will be available for immediate
deployment at a motorsports venue. Fire extinguishers or other fire-fighting equipment will also
be available in, but not limited, to competition areas and areas designated for working on
competitive vehicles. These areas can include garages, paddock areas, staging areas, and pit
areas not adjacent to the competition area. Fire extinguishers will also be available anywhere fuel
is handled, transferred, or stored. Such equipment is the first line of defense in the event of a fire.
Fire suppression equipment can be divided into two categories: portable fire extinguishers and
motorized fire-fighting vehicles.
2. Portable Extinguishers. NFPA 10, Standard for Portable Fire Extinguishers, provides detailed
information about the selection, use, and maintenance of portable fire extinguishers.
3. The five common classes of fires are as follows:
A. Class A, which are fires in ordinary combustible materials such as wood, paper, cloth, rubber,
and many plastics.
B. Class B, which are fires in flammable liquids such as gasoline, alcohol, and nitro methane; and
combustible liquids such as diesel oil, motor oil, and greases.
C. Class C, which are fires that involve energized electrical equipment. Water will not be used on
energized electrical equipment, since it exposes the user to the risk of electrocution.
D. Class D, which are fires in combustible metals, such as magnesium and titanium. Application of
water on combustible metals might cause a violent reaction.
E. Class K, which are fires in cooking appliances that involve combustible cooking media
(vegetable or animal oils and fats).
4. Only listed and labeled portable fire extinguishers will be used, to ensure that compliance with
minimum construction and performance requirements has been met.
5. The size of the portable fire extinguisher will be matched to the hazard that is being protected.
The extinguisher or a combination of extinguishers must be able to extinguish the various types of
fires that might occur in each area to be protected. In the case of exotic fuels or special
hazards, it might be necessary to refer to material safety data sheets (MSDSs) for health
hazards and special fire-fighting agents or equipment that will be used. Some materials used
in the construction of motorsports vehicles might present health hazards, unique
extinguishing requirements, or both.
6. Dry chemical extinguishers having a minimum agent capacity of 10 lb (4.54 kg) and having a
discharge rate of at least 1 lb/sec(0.45 kg/sec) or more will be available.
7. Each fire extinguisher will be inspected and maintained as recommended by the manufacturer
service manual before each deployment for an event.
8. Each extinguisher will be maintained annually by a trained and certified fire extinguisher service
technician.
9. An adequate supply of replacement units will be on hand and available to be deployed prior to
resuming the event.
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10. Fire extinguishers will be placed at intervals around the competition area to facilitate rapid
deployment and application. It might also be necessary to provide other types of suppression
agents or backup fire suppression capabilities such as water buckets or supplied water hose reels.
It is important that properly trained personnel are stationed near the extinguishers to minimize
response time during a fire.
11. Fire extinguishers or other fire-fighting equipment will also be available in areas designated for
working on competitive vehicles. These areas can include garages, paddock areas, staging
areas, and pit areas not adjacent to the competition area. Fire extinguishers will also be
available anywhere fuel is transferred from one container to another, whether from fuel storage
facilities to a vehicle or intermediate container, or from an intermediate container to a vehicle.
Motorized Fire-Fighting Vehicles/Apparatus.
1. A Motorized fire-fighting vehicle will be provided where the distances are such that there is not
time for a sufficient number of emergency services personnel with portable extinguishers to
respond on foot, or where there is a potential need for fire-fighting capability beyond that
which can be delivered with portable fire extinguishers. The size and layout of the competition
area to be covered, the access points, and the type of motorsports event to be held must all be
considerations when determining on-track fire suppression needs.
2. The motorized fire-fighting vehicle can be a specifically designed fire-fighting apparatus, or a
vehicle as simple as a pickup truck, quad-runner, or golf cart—type vehicle equipped with fire-
fighting equipment.
3. The motorized fire-fighting vehicle will be equipped with a fire-extinguishing agent(s)appropriate
for the location and hazard expected to be encountered. Examples include, but are limited to,
the following:
A. A large listed and labeled portable fire extinguisher mounted in or secured to the vehicle,
that typically contains about 125 lb (57 kg)or more of a dry chemical extinguishing agent that
is discharged through a hose with a control nozzle at the end of the hose
B. A minimum 75 gal (285 L)water tank with a pump or a pressurized water tank and a minimum
of 50 ft(15 m) of hose with appropriate fire-fighting nozzle.
C. A minimum 30 gal (115 L) capacity alcohol-resistant aqueous film-forming foam (AR-AFFF)
system with a pump or pressurized tank and with a minimum of 50 ft(15 m)of hose and an
appropriate fire-fighting nozzle
4. One or more of each of the following types of portable fire extinguishers:
A. A dry chemical fire extinguisher having a minimum agent capacity of 20 lb (9.1 kg), a minimum
20 "B" rating, and minimum agent discharge flow rate of 1 lb/sec (0.45 kg/sec)
B. Pressurized water—type fire extinguisher having a minimum agent capacity of 2.5 gal (9.5 L)
C. Fire extinguishers listed and labeled for Class D fires or special extinguishing agents
appropriate for the special hazards of the motorsports type
5. Appropriate restoration tools and equipment, for the type of event, will be provided on a motorized
vehicle such as the following:
A. Tool box with common hand tools and seat belt cutter
B. Heavy tools such as a pry bar, bolt cutters, flat shovel, crowbar, sledge hammer, and crash
axe
C. Tow strap or rope of approximately 30 ft(10 m) (4) Push brooms
D. Containers of coarse oil-absorbent material, fine oil absorbent material, or both
E. All of the equipment carried on the vehicle will be securely mounted to the vehicle.
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6. Extrication Equipment. Rescue and extrication equipment to release a driver or any other
persons trapped as a result of an incident within the venue will be available. Such equipment
might include manual, electric, hydraulic, or otherwise powered spreaders and cutters.
A. Extrication cutting equipment will be sufficient to cut roll bars, the vehicle body, or cockpit
materials of the type found in motorsports competitive vehicles expected at an event.
B. The equipment will be on site at the venue or close by with a local emergency response agency
with the capability and willingness to respond to the venue.
C. All powered rescue tools will be in compliance with NFPA 1936, Standard on Powered Rescue
Tools.
Emergency Medical Services (EMS).
EMS will be provided in accordance with the requirements of the local authority with responsibility for
setting EMS requirements. Consideration will be given to providing emergency medical capability on
site, depending on the type of event and locally available resources.
Ambulances and other EMS vehicles used at the venue will be equipped and staffed in accordance
with the requirements of the AHJ. Methods of EMS delivery could include the following:
(1) Advanced life support(ALS) unit(s) on site
(2) Basic life support(BLS) unit(s) on site
(3) BLS or ALS equipped personnel on site with local medical transport available
(4) Off-site local emergency medical provider for a Level I event
The number of units and the level of care will be in accordance with the incident action plan (IAP).
Hazardous Materials Mitigation.
All Hazardous Materials Spills of ANY size puts the Collier County Emergency Spill Response Program
(ESRP) into affect. A copy will be placed in the Event Directors office, the starting area and the Pits.
Equipment and materials to handle hazardous material spill mitigation and disposal will be available
based on the hazardous materials present at the venue and the potential for a spill. The equipment
and materials might vary depending on the design of the course and the type of motorsports event
to be held. All containment and clean-up procedures will conform to federal, state, and local
governmental regulations.
Course Restoration Equipment.
Course restoration equipment will be available. This equipment might be as simple as brooms,
shovels, and leaf/lawn blowers used with absorbent materials, or as elaborate as special vehicles
designed to spread and pick up items such as absorbent materials, motorized blowers or jets, street-
type vacuums, and mechanized street brushes. The restoration equipment needed will depend on
the competition area size and type and the expected event type.
Vehicle Recovery Equipment.
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Vehicle recovery equipment includes boom-type tow trucks, flat bed tow trucks (rollbacks), or any other
specialized equipment appropriate for removing crashed or disabled vehicles from the competition
area. The type and amount of equipment will vary depending on the type of vehicles entered in the
competition, the design of the particular competition area, and the urgency for resuming full racing
competition.
Vehicle Marking.
Response vehicles used on a competition area where movement of competitive vehicles continues
after an incident will be conspicuously marked and have appropriate visual warning devices. All on-
course emergency, clean-up, or recovery vehicles will be equipped with some type of manually
operated, portable visual warning devices to be deployed by personnel working on the competition
area. These warning devices can include flags, lights, signs, or paddles or any combination thereof.
Parking or Staging Areas.
Safe parking areas, staging areas, or both, will be provided for response vehicles. These response
vehicles will be staged in proximity to the competition area for easy access but will be protected by
barriers or space from potential collision with competition vehicles.
SECTION V: INCIDENT ACTION PLAN OPERATIONS
The success of incident response operations does not depend only on incident action planning,
training and equipping of personnel, and provision of equipment. It is equally important that all
�-. personnel understand the nature of the specific event and their roles in the incident response
operations. Incident response operations may include nonemergency and emergency activity.
1. Review of Incident Action Plan (IAP). The incident action plan (IAP)will be reviewed with Risk
Management, Authority Having Jurisdiction (AHJ) and the BCC Director of Emergency
Management to ensure that all requirements for handling on-site incidents can be met with the
resources available. Where the plan calls for using off-site resources, it must be verified that
those resources have been contacted, are aware of the event, and are available.
2. Review of Operational Readiness. The event/venue official review IAP with Risk Management
preparing for and providing emergency services. The event/venue official will adapt this checklist
to the specific needs of the event/venue.
IAP Event Staffing .
Individual crews, including, but not limited to, fire crews, extrication crews, EMS crews, vehicle
recovery crews, restoration crews, and marshals, will be provided with the following information to
assist them in understanding, preparing for, and executing their role during an emergency:
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1. Name of the individual to whom the crew reports and that individual's position in the chain of
command
2. Name(s) of individual(s) to call if needs develop such as replacing a crew member or equipment, if ,
problems need to be resolved
3. Names of the other members of the crew and identification of individual crew member
assignments
4. Individual crew member assignments at the venue, including where each crew member is
stationed and identification of each member's geographic area of responsibility
5. Identification of the appropriate personal protective equipment (PPE) for the crew's assignment
6. Equipment provided for the assignment
7. Means of communicating the crew's status and needs, e.g., the radio channels to be used
8. Time the crew is expected to start its assignment and when the assignment is considered to be
complete
9. Identification of the dispatcher or circumstances under which the crew is to respond to render
assistance
Currency.
The Risk Management Division is responsible for maintaining the currency of this Instruction.
Reference.
1. Collier County CMA 5902. WORKPLACE SAFETY AND HEALTH POLICY
2. Collier County Personnel Ordinance, Ordinance No. 2001-50: Safety:
NFPA Publications. National Fire Protection Association,
1. NFPA 10, Standard for Portable Fire Extinguishers, 2013 edition.
2. NFPA 1561, Standard on Emergency Services Incident Management System, 2008 edition.
3. NFPA 1581, Standard on Fire Department Infection Control Program, 2010 edition.
4. NFPA 1936, Standard on Powered Rescue Tools, 2010 edition. NFPA 1951, Standard on
Protective Ensembles for Technical Rescue Incidents, 2013 edition.
5. NFPA 1971, Standard on Protective Ensembles for Structural Firefighting and Proximity Fire
Fighting, 2013 edition.
6. NFPA 1977, Standard on Protective Clothing and Equipment for Wildland Fire Fighting, 2011
edition.
7. NFPA 472, Standard for Competence of Responders to Hazardous Materials/Weapons of Mass
Destruction Incidents, 2013 edition.
8. NFPA 600, Standard on Industrial Fire Brigades, 2010 edition. NFPA 1051, Standard for Wildland
Fire Fighter Professional Qualifications, 2012 edition.
9. NFPA 1500, Standard on Fire Department Occupational Safety and Health Program, 2013 edition.
10. NFPA 1561, Standard on Emergency Services Incident Management System, 2008 edition.
ANSI Publications. American National Standards Institute, Inc.,
ANSI/ISEA Z87.1, Occupational and Educational Personal Eye and Face Protection Devices, 2010.
ASTM Publications. ASTM International,
1. ASTM D 3578, Standard Specification for Rubber Examination Gloves, 2010.
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2. ASTM F 2413, Standard Specification for Performance Requirements for Protective (Safety)
Footwear, 2011.
SFI Publications. SFI Foundation, Inc.
1. SFI Specification 3.2A, Driver Suits, November 29, 2001.
2. SFI Specification 3.3, Driver Accessories, December 31, 2010. SFI Specification 31.1A, Flame
Resistant Motorsports Helmet—Open Face, December 1, 2001.
3. SFI Specification 31.2A, Flame Resistant Motorsports Helmet—Closed Face, December 1, 2001.
4. SFI Specification 31.1/2005, Flame Resistant Motorsports Helmets, December 1, 2001.
5. SFI Specification 41.1A, Motorsports Helmets— Open Face, December 1, 2001.
6. SFI Specification 41.2A, Motorsports Helmets—Closed Face, December 1, 2001.
7. SFI Specification 41.1/2005, Motorsports Helmets, December 1, 2001.
Snell Publications. Snell Memorial Foundation, Inc.,
1. M2000, Standard for Protective Headgear for Use with Motorcycles and Other Motorized Vehicles,
2000.
2. M2005, Standard for Protective Headgear for Use with Motorcycles and Other Motorized Vehicles,
2005.
3. M2010, Standard for Protective Headgear for Use with Motorcycles and Other Motorized Vehicles,
2010.
4. SA2000, Standard for Protective Headgear for Use in Competitive Automotive Sports, 2000.
5. SA2005, Standard for Protective Headgear for Use in Competitive Automotive Sports, 2005.
6. SA2010, Standard for Protective Headgear for Use in Competitive Automotive Sports, 2010.
U.S. Government Publications. U.S. Government
1. Homeland Security Presidential Directive 5 (HSPD-5), 2003.
2. Title 29, Code of Federal Regulations, Part 1910.95, "Occupational noise exposure," 2006.
3. Title 29, Code of Federal Regulations, Part 1910.133, "Eye and face protection," 1996.
4. Title 29, Code of Federal Regulations, Part 1910.1030, "Bloodborne pathogens," 2001.
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LobbJustin
From: sh.oum]
Sent: uary 29, 2016 2:13 PM
To: LobbJustin
Cc: Daniel B. Graham: Gregory A. Krom
Subject: Roush Naples Florida Defensive Driving Reques Approval
Justin,
Per our phone conversation Roush would like to rent your grounds to be able to perform the below. Probably the end of
February or beginning of March 2016 time frame.
30-0 straight line braking
50-0 straight line braking
35'0 braking while turning
4 section slalom at 25-30 mph
Emergency lane change at 35-40 mph
We will have the insurance on all vehicles and drivers and also the certified instructors that would be teaching
the 2 day course.
Please let me know as soon as possible if this can be approved.
Sincerely, ~~~^
0<g'ue./ Ferrino
Site Manager
Roush Naples Over Road Vehicle Testing.
35]8 Plover Ave,
Naples, Florida 34117
Office: /239/'963'1047
Cell: /739/'989'5969
mxydoJnrin"axRvusbzom
This message and any attachments are confidential and are intended only for the named recipient. Views and opinions contained
herein are those of the author unless clearly staled as being that of Roush. If you are not the intended recipient l)lease notify the sender
immediately and do not disclose,copy or use the contents in any way.
Roush Enterprise, US&Rouxh.con,
1
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