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Agenda 03/08/2016 Item #16E 2 3/8/2016 16.E.2. EXECUTIVE SUMMARY IZecommendation to approve the use of Contract #12-5985, Fiber Optic Installation and a budget amendment in the amount of $222,360.60 to fund the cost of moving Collier County Information Technology fiber optic cabling in conjunction with Transportation project#60040. OBJECTIVE: To move Collier County Information Technology (IT) fiber optic cabling in conjunction with Transportation project#60040. CONSIDERATIONS: Transportation Division is widening Golden Gate Blvd. from Wilson Blvd. to 20th St. East (NE/SE). The project will require critical IT fiber optic cabling along the north side of Golden Gate Blvd to be relocated at a cost of$222,360.60. This fiber optic cabling is used for voice and data network connectivity to connect many remote County facilities in Immokalee. The road construction project requires all utilities to move their infrastructure out of the current right of way to a new right of way. Failure to move this fiber optic cabling in a timely fashion may result in the fiber being destroyed, damaged or paved over which would interrupt communications to all Collier County facilities in Immokalee connected to this fiber optic cabling. To accomplish this critical work, the IT division obtained a proposal from Aztek Communications of South Florida, Inc., the Primary Contractor under Contract No. 12-5985, Fiber Optic Installation, Repair and Maintenance, in the amount of $222,360.60 to install new conduit and fiber optic cabling. This contract was approved on March 14,2013 with an estimated annual expenditure of$450,000 and included set rates; said rates have remained firm The proposed work will exceed this annual projected spend by approximately $140,000. Utilizing the primary contractor will avoid losing critical time (estimated to be approximately five months for the processing of an Invitation to Bid) and avoid the risk of an increase in costs. FISCAL IMPACT: A budget amendment is needed to move $222,360.60 from PC Replacement Project (50079)to the Installation Conduit Project(50028)within IT Capital Fund(506). GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. - CMG RECOMMENDATION: That the Board of County Commissioners approves the use of Contract #12- 5985,Fiber Optic Installation and a budget amendment in the amount of$222,360.60 to fund the IT fiber optic cabling relocation project for Golden Gate Boulevard and the services by Aztek Communications of South Florida, Inc., the Primary Contractor under Contract #12-5985. This request will exceed the estimated annual spending of$450,000 for Contract#12-5985, Fiber Optic Installation for FY16 budget year. Prepared by: Mark Fowski Network Operations Manager, IT Attachment: Aztek Services Quote Packet Page -909- 3/8/2016 16.E.2. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.2. Item Summary: Recommendation to approve a budget amendment in the amount of$222,360.60 to fund the cost of moving Collier County Information Technology fiber optic cabling in conjunction with Transportation project#60040. Meeting Date: 3/8/2016 Prepared By Name: FowskiMark Title: Manager-Network Operations,Information Technology 2/12/2016 2:52:20 PM Submitted by Title: Manager-Network Operations, Information Technology Name: FowskiMark 2/12/2016 2:52:22 PM Approved By Name: pochopinpat Title: Operations Coordinator, Administrative Services Department Date: 2/12/2016 3:17:59 PM Name: MarkiewiczJoanne Title: Division Director-Procurement Services, Procurement Services Date: 2/17/2016 11:57:16 AM Name: JohnsonScott Title: Manager-Procurement,Procurement Services Date: 2/17/2016 12:21:21 PM Name: GreeneColleen Title:Assistant County Attorney, CAO General Services Packet Page-910- 3/8/2016 16.E.2. Date: 2/22/2016 11:02:21 AM Name: PriceLen Title: Department Head-Administrative Svc,Administrative Services Department Date: 2/23/2016 5:29:36 PM Name: KlatzkowJeff Title: County Attorney, Date: 2/24/2016 8:11:31 AM Name: WellsLaura Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 2/25/2016 9:46:52 AM Name: UsherSusan Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 2/25/2016 6:58:51 PM Name: CasalanguidaNick Title: Deputy County Manager, County Managers Office Date: 2/28/2016 4:30:30 PM Packet Page -911- 3/8/2016 16.E2. `o'aoocao0000 -CD c-0ooa . o oOOO CD C) CI CI , C7 CI 00 ©0 o0 o0 o0 o0 oo oo oO o O a,-Oea o O C30 No d o -'oat o O o C7 a O O o :-.'„i_ Oa Oo Q0 0 d C?0. o 0 o C : t4o O o 0 cc ::j C? in.M 40,454 414/4$4)iN iN , 4A,W 401$CDCW N 40/W N N W W N OA N iN C7 vi N.W iA ., epJR.' 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