Agenda 03/08/2016 Item #16D10 3/8/2016 16.D.10.
EXECUTIVE SUMMARY
Recommendation to accept a Federal Transit Administration Section 5310 Grant award in the amount of
$527,800, authorize the necessary budget amendments, and approve the purchase of six paratransit
vehicles and radios using those funds.
OBJECTIVE: To leverage federal and state grant funds to purchase three replacement and three additional
paratransit vehicles and radios.
CONSIDERATION: The Board approved the application for Section 5310 Grant on January 13,
2015. The Federal Transit Administration (FTA) has awarded Collier County a FY 2015- 2016 Section 5310
grant in the amount of$527,800 to purchase three replacement cutaway vehicles, three additional MV1 model
vehicles and six radios for the installation in the six vehicles. The FTA Section 5310 grant requires a ten percent
local match.The County is required to write a purchase order equaling ten percent of the total cost of the vehicle
and the radios. The remaining ninety percent of the total cost for the vehicles is covered by purchase orders
written by the Florida Department of Transportation(FDOT) using the awarded FTA FY 2015-2016 5310 grant
funds.
The paratransit system maintains a capital replacement schedule for vehicles recommended and scheduled for
replacement by Fleet Management. The vehicles being considered for replacement have met FTA's vehicle end
of useful life criteria, and are identified in the Vehicle Replacement Plan in the 2014 Transportation
Disadvantaged Service Plan Major Update. The additional vehicles will be for expansion of the spare ratio for
the paratransit system. All of these paratransit vehicles will be purchased in FY16 through the FDOT Vehicle
Procurement Program, a State of Florida contract, which assists transit agencies with technical assistance and
guidelines for vehicle procurement.It also provides opportunities to procure certain transit vehicles at the lowest
possible prices using a combination of FY 2015-2016 FTA Section 5310 grant money and local matching funds.
Each year the Florida Vehicle Procurement Program (FVPP) assists transit agencies in purchasing transit
vehicles in the most economic way possible. This procurement program is managed by the FDOT and
administered by the Center for Urban Transportation Research (CUTR). The FVPP contract is a State Contract
which was authorized for use by Board action on September 8, 2015, (Agenda item 16E5); this Board action
authorized the County Manager to use State of Florida contracts, agreements and price lists for the efficient
purchase of goods and services for the delivery of public services, which is consistent with the County's
Purchasing Ordinance.
FISCAL IMPACT: Budget amendments are required to recognize: grant revenue in the amount of$18,900 for
FY 2016 in CAT Grant Fund (428), Project 33457; local match requirement of$52,780 to Transit Grant Match
Fund (429), Project 33457; and any funding over the grant award and match requirements to Transportation
Disadvantaged (TD) Fund 427. FDOT will fund $456,120 through the FVPP directly to the vehicle vendor.
Local match and overage funds are available in Fund 427 TD Fund Reserves supported by the annual General
Fund transfer. It is estimated an annual maintenance cost per vehicle is approximately $9000. Funding for
ongoing maintenance is budgeted in Fund 427 (TD).
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for
Board approval.—JAB
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the Chairman to
execute the Acceptance of Grant Award and authorizes the necessary budget amendments to use local funds for
the required match for the purchase of six paratransit vehicles and six radios.
Prepared by: Yousi Cardeso, Operations Analyst,Public Transit&Neighborhood Enhancement
Attachment: 1) Collier County BOCC 5310-40 NOGA(Notice of Grant Award)
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3/8/2016 16.D.10.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.10.
Item Summary: Recommendation to accept a Federal Transit Administration Section 5310
Grant award in the amount of$527,800, authorize the necessary budget amendments, and
approve the purchase of six paratransit vehicles and radios using those funds.
Meeting Date: 3/8/2016
Prepared By
Name: CardesoYousi
Title: Operations Analyst,Public Transit&Neighborhood Enhancemt
2/12/2016 3:52:41 PM
Submitted by
Title: Operations Analyst,Public Transit&Neighborhood Enhancemt
Name: CardesoYousi
2/12/2016 3:52:43 PM
Approved By
Name: SotoCaroline
Title: Management/Budget Analyst,Public Transit&Neighborhood Enhancemt
Date: 2/16/2016 1:39:07 PM
Name: WilliamsCorine
Title: Manager-Public Transit,Public Transit&Neighborhood Enhancemt
Date: 2/17/2016 4:02:03 PM
Name: ArnoldMichelle
Title: Division Director-Pub Tran &Nbrhd Enh,Public Transit&Neighborhood Enhancemt
Date: 2/17/2016 4:03:26 PM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 2/18/2016 9:47:26 AM
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3/8/2016 16.D.10.
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 2/22/2016 8:59:35 AM
Name: OberrathKaren
Title: Accountant, Senior,Grants Management Office
Date: 2/23/2016 11:32:43 AM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 2/23/2016 12:16:03 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/23/2016 3:37:10 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 2/29/2016 3:54:10 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior,Office of Management&Budget
Date: 3/1/2016 3:55:24 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/1/2016 4:14:05 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 3/2/2016 8:37:42 AM
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3/8/2016 16.D.10.
NOTICE OF FTA SECTION 5310 GRANT AWARD/FL-16-0040,SFY 2015/16
Based on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated January 21, 2015, on file at
the Florida Department of Transportation,District One,801 North Broadway Avenue,Bartow,Florida 33830 offices,the
Department hereby makes the following grant award under the U.S.C.Section 5310 Program to:
Collier County Board of County Commissioners
3299 E.Tamiami Trail,Suite 103
Naples,FL 34112
A s of January 27,2016
Description Estimated Estimated Estimated Estimated
Total Federal State Applicant or
100% 80% 10% Local 10%
3-Standard Cutaway Diesel Vehicles w/14 seats $315,360.00 $252,288.00 $31,536.00 $31,536.00
3-Special Needs Transit Vehicle-MV1 $191,440.00 $153,152.00 $19,144.00 $19,144.00
6-Two-Way Communication Mobile Radios $21,000.00 $16,800.00 $2,100.00 $2,100.00
$527,800.00 $422,240.00 _ $52,78000 $52,780.00
Financial Management Number: 435210-1-93-12
Federal Award Identification Number(FAIN): FL-16-X010-02
ACCEPTANCE OF GRANT AWARD
(To be signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above-described award and:
a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits E,F,and G of its application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and state
program requirements,and for the services described,in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Recipient agrees to contact the FDOT Contractor,Lazara Stinnette,at the Center for Urban
Transportation Research,Florida Transit Research Inspection and Procurement Services(TRIPS)at
813-974-0695 to arrange purchase of the above items.This purchase will follow the Department's Guidelines for
Acquiring Vehicles.
e) The Recipient must do the following PRIOR to the purchase of equipment:
1) Complete a third party checklist
2) Have it approved by the Department's Transit Project Coordinator
3) Contact Lazara Stinnette so that she can make the funds available for expenditure
4) Wait for Lazara to send confirmation to expend funds
5) The Recipient may now make the purchase
1) The Recipient MUST request purchase of the vehicles/equipment on or before May 13,2016.
g) The Recipient agrees to submit the local matching funds when requested to do so.
h) The Recipient, if it is not a CTC,agrees to submit its Annual Operating Report(AOR)data to the CTC as
requested.
i) The Recipient will forward a copy of its maintenance plan to Ms.Stephens by December 30,2015 if you have not
already done so.
j) The Recipient will furnish proof of insurance for the vehicle(s)to Ms.Stephens,listing FDOT District One as
first Lien Holder and an additional insured,upon receipt of the vehicle.
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SPECIAL CONSIDERATIONS:
E-Verify
Vendors/Contractors:
1. Shall utilize the U.S.Department of Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the Vendor/Contractor during the term of the contract;and
2. Shall expressly require any subcontractors performing work or providing services pursuant to the state contract to
likewise utilize the U.S.Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the subcontractor during the contract term.
Single Audit Information
1. Please note this award is for a passenger vehicle(s)and/or other capital equipment/costs.The value of the federal
award should be considered as non-cash assistance.A non-Federal entity as defined by OMB Circular A-i 33, for
fiscal years beginning before December 26,2014,and 2 CFR Part 200,thereafter,as a Subrecipient of this
Federal award,may be subject to the audit requirements established by OMB Circular A-133,for fiscal years
beginning before December 26,2014,and 2 CFR Part 200,thereafter.In determining Federal awards expended in
a fiscal year,the non-Federal entity must consider all sources of Federal awards,including non-cash
contributions.
AGENCY: C2llier County Board of County Commissioners
(Name)
Accepted by: Date
(Signature) Donna Fiala
Typed Name and Title: Chairman
Agency Federal Employment Identification Number:
Agency Fiscal Year:
DUNS Number:
FLORIDA DEPARTMENT OF TRANSPORTATION
Award Approved by: Date:
Typed Name and Title: Paul A.Simmons
District Modal Development Administrator
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