Agenda 02/23/2016 Item #16D 6 2/23/2016 16.D.6.
EXECUTIVE SUMMARY
Recommendation to approve a revised Memorandum of Understanding(MOU)with the Southwest
Florida Workforce Development Board, Inc. which will provide funds to allow twenty children to
receive leadership and job training program opportunities during the school year at two Parks and
Recreation Division Facilities (no net fiscal impact).
OBJECTIVE: To allow twenty students (grades 7 through 11) to participate in out-of-school time
programs during the school year.
CONSIDERATIONS: On December 8, 2015, the Board approved an MOU with the Southwest Florida
Workforce Development Board, Inc to provide the 2015-2016 Immokalee Out-Of-School Time Initiative
(IOSTI). The MOU was not executed by the Board, and staff requests approval of this revised MOU in
its place. This initiative seeks to provide recreational and leadership curriculum and opportunities for the
youth/teens of Immokalee during the 2015-2016 school year. Also included is the implementation of 7
Habits of Happy Kids throughout each Parks and Recreation out-of-school program.
The MOU provides at least twenty youth with these leadership opportunities during the school year.
Although the County has partnered with the Workforce Development Board on other similar initiatives;
this is the first year the organization approached Collier County Parks and Recreation Division to partner
with it in this leadership school year initiative.
In the process of preparing the MOU, staff identified a final draft with changes that were inadvertently
left out of the version submitted to and approved by the Board.The most significant change appears under
Section II.D which previously required staff to obtain the prior approval of the Workforce Board to make
any proposed changes in any program to instead require that staff maintain an average daily attendance
ratio of 80%. Other changes include correcting terminology and re-numbering specific paragraphs. Copies
of the previously approved agreement and the revised version recommended for approval are attached.
FISCAL IMPACT: There is no fiscal impact associated with the revisions.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. -CMG
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign the revised MOU with the Southwest Florida Workforce Development Board,Inc.
Prepared By:Natali Betancur, Operations Analyst,Parks and Recreation Division
Attachments:
1. MOU BCC Approved Sire Version
2. MOU Revised
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2/23/2016 16.D.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.6.
Item Summary: Recommendation to approve a revised Memorandum of Understanding
(MOU) with the Southwest Florida Workforce Development Board, Inc. which will provide funds
to allow twenty children to receive leadership and job training program opportunities during
the school year at two Parks and Recreation Division Facilities (no net fiscal impact).
Meeting Date: 2/23/2016
Prepared By
Name: BetancurNatali
Title: Operations Analyst,Parks &Recreation
1/8/2016 10:24:45 AM
Approved By
Name: WilliamsBarry
Title: Division Director-Parks&Recreation,Parks &Recreation
Date: 1/8/2016 4:48:37 PM
Name: TownsendAmanda
Title: Division Director-Operations Support,Public Services Department
Date: 1/11/2016 8:48:52 AM
Name: Washburnllonka
Title:Manager-Park Operations,Parks&Recreation
Date: 1/13/2016 2:33:06 PM
Name: GreeneColleen
Title:Assistant County Attorney,CAO General Services
Date: 1/14/2016 1:38:02 PM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 1/25/2016 9:33:10 AM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
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2/23/2016 16.D.6.
Date: 2/2/2016 1:28:16 PM
Name: GreeneColleen
Title: Assistant County Attorney,CAO General Services
Date: 2/2/2016 2:19:09 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/10/2016 1:16:24 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 2/12/2016 3:46:20 PM
Name: CasalanguidaNick
Title: Deputy County Manager,County Managers Office
Date: 2/14/2016 1:20:43 PM
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2/23/2016 16.D.6.
FI)B PartvRecreauon GPS_015-1
MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD,INC.
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
•
FOR THE DELIVERY OF
2015-2016 AFT'F.R SCHOOL PROGRAMING
IMMOKALEE OUT-OF-SCHOOL TIME INITIATIVE(I OSTI)
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board,Inc.(hereinafter referred to as the"Workforce Board")and Collier County,a political Subdivision of the
State of Florida(hereinafter referred to as the"Parks and Recreation").
I.Purpose
The purpose of this Memorandum of Understanding is to support the implementation of t IOSTI /ovalty
known as Great Program Synergizing (hereinafter referred to as "GPS") in Collier Count , a. The
2015-2016 GPS/Parks and Recreation after school project will provide twenty(20) students(grades 7 through
11) with out-of-school-time programs. The GPS initiative is initiated and funded by the Naples Children and
Education Foundation(NCEF).
II.Services to be Provided by Parks and Recreation
Parks and Recreation agrees to:
A. Provide twenty(20) students in grades 7 through 11 with the Immokalee Youth Leadership program
at the Immokalee Community and South Parks;
B. The Junior Leadership program wilt provide students with three(3)days a week(only on days school
is in session), two (2) hours a day for the full school year and include leadership curriculum,
mentoring and on job-training;
C. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation out-of-
school-time program;
D. Submit in writing any and all proposed changes in program to the Workforce Board for written
approval prior to implementation;
E. Report in writing on agreed upon deliverables (see Attachment A) including student enrollment
information, attendance verification and at-least one data point showing positive student impact as
a result of the OPS/Parks and Recreation out-of-school-time program;
F. Participate in GPS professional development and continuous improvement meetings to provide
reports and updates and to offer programmatic suggestions;
G. Maintain usual and customary records to be available upon request;
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2/23/2016 16.D.6.
tr FOB ParksRecreation (iPS2015-16
H. Submit to the Workforce Board invoices for services rendered. Such invoices may be computer-
generated and may be in electronic,facsimile,or paper format;
I. Submit final invoice and written report no later than June 30, 2016. Failure to submit final
invoice end report by June 30,2016,wilt constitute breach of contract and may result in the
forfeiture of all or partial funding.
�I'��i3"� S►gut tl� V 0-4-e-v '—
III.Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2015-201.6 GPS/Parks and Recreation Initiative;
1 B. Provide fund reimbursement within thirty(30) days of receipt of invoice; funding is not to exceed
the total amount of S15,000 during 2015-2016;and,
C. Provide one Project Coordinator to assist in the full implementation of the 2015-2016 GPS/Parks and
Recreation out-of-school time programs.
IV.General Conditions
A. Parks and Recreation and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible,or voluntarily excluded from covered transactions by
any federal department or agency;and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the Workforce Board agree that
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act,omission,or negligence of its own officers,agents,volunteers or
employees,including,but not limited to,claims or suits based on allegations of discrimination on the
basis of race,creed,color,national origin,gender,age,sexual orientation,or disability;
2. The parties to this Memorandum of Understanding who ate State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by§768.28,Florida Statutes;
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� CA
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, 2/23/2016 16.D.6.
WFDBiParksRecreation GPS2015-16
3. Each patty agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes,and shall be shared only with written parental permission;and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments,or improvements to this arrangement become necessary or desirable.
V.Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on June 30,2016,except •
as provided in Article VX("Termination") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Naples Children and Education
Foundation or as a result of programmatic need.Any such revisions shall be in writing and agreed upon by both
parties.
VI.Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty(30)days advance notice to each of the other parties.In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation for
services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding;the partners aft their signatures in
the spaces provided
TIM NANCE,CHAIRMAN Date
Collier County Roam of County Commissioners
Joe Paterno,Executive Director Date
Southwest Florida Workforce Development Board,Inc.
Approved as to form and legality
Page 3 of 4 ATTEST
Assistant County Attorney DWIGHT E.BROOK,Clerk
By:
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2/23/2016 16.D.6.
tt fDR ParksRecreation GPS241:S-16
Attachment A:Dgliverables NCEF Required with each Invoice
ltitvalcaDrain - Delivorables isd.dad with Invoice
W3 Attendance data verification and the Average Daily Attendance(ADA)for the
ovember 13,2015 time period covered in the invoice for all students in program(not solely funded
by GPS)
March 11,2016
® Written Program Report to include:
use 17,2016 - Description of how funds were spent during time period invoiced
Summation of the goals(WIGs)that have been met or what progress
has been made toward each
- Listing any personnel(staff/board)changes that have occurred
- Description of how you are measuring the project's impact on students or
the broader community(include specific indicators of change and timeline)
® Receipts for any and all materials and payroll records to equal the total amount
of the funds requested in the invoice
1 '
*Attendance Threshold Rule: Programs not averaging at least 80%of the proposed daily student attendance
:oals are at risk of not adequately meeting proposed levels of operation
Programs falling below the 80%threshold will work with the GPS coordinator to either(1)identify
strategies to improve attendance during the next quarter;or(2)modify the attendance goals of the
program
lithe latter option(#2)is agreed upon,the GPS funding will be adjusted proportionately(e.g. 10%
fewer students will result in 10%less funding)for the following quarters
If option 1 is implemented and a program continues to fail to meet its ADA goal,the GPS funding
will be adjusted proportionately for the subsequent quarters of operation(e.g.,ADA is 10%lower
Than the 80%,then the GPS funding is reduced by 10%)
Within the MOU program year and budget,ifs program documents increases to its original ADA
goals,it may invoice according to the signed Memorandum of Understanding
Page 4 of 4
CA
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2/23/2016 16.D.6.
NA'FI313/P irk sRecreativn t.;PS20i5-16
MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD,INC.
and
COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THE DELIVERY OF
2015-2016 AFTER SCHOOL PROGRAMING
IMMOKALEE OUT-OF-SCHOOL TIME INITIATIVE(IOSTI)
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board,Inc. (hereinafter referred to as the"Workforce Board")and Collier County,a political Subdivision of the
State of Florida(hereinafter referred to as the"Parks and Recreation").
I.Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the Immokalee
Youth Leadership program, part of the Immokalee Out-of-School Time Initiative in Immokalee(IOSTI) locally
known as Great Program Synergizing (hereinafter referred to as "GPS") in Collier County, Florida. The GPS
initiative is created and funded by the Naples Children and Education Foundation("NCEF').
II.Services to be Provided by Parks and Recreation
Parks and Recreation agrees to:
A. Serve twenty (20) students in grades 7 through 11 through the Immokalee Youth Leadership
program at the Immokalee Community and South Parks;
B. Provide students with the Immokalee Youth Leadership experience three (3) days a week (only on
days when school is in session), two (2) hours a day for the 2015-2016 school year based on
leadership curriculum,mentoring and on-the-job training;
C. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation out-of-
school-time program;
D. Maintain a minimum of 80%Average Daily Attendance(ADA)(see Attachment A.);
E. Report in writing on agreed upon deliverables (see Attachment A) including student enrollment
information, attendance verification and average daily attendance (ADA) for the GPS/Parks and
Recreation out-of-school-time program;
F. Submit in writing any and all proposed changes in program to the Workforce Board for written
approval prior to implementation;
Page 1 of 4
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2/23/2016 16.D.6.
'4'FD11/Par1tsR,:c ea(iegi_GPS2015-1h
G. Participate in GPS professional development and continuous improvement meetings to provide
reports and updates and to offer programmatic suggestions;
H. Maintain usual and customary records to be available upon request;
I. Submit to the Workforce Board invoices for services rendered. Such invoices may be computer-
generated and may be in electronic,facsimile,or paper format;
J. Submit final invoice and written report no later than June 30, 2016. Failure to submit final
invoice and report by June 30, 2016, will constitute breach of contract and may result in the
forfeiture of all or partial funding.
III.Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2015-2016 GPS/Parks and Recreation Initiative;
B. Provide fund reimbursement within thirty (30) days of receipt of approved invoice; funding is not
to exceed the total amount of: $15,000 during 2015-2016;and,
C. Provide one GPS Project Coordinator to assist in the full implementation of the 2015-2016
GPS/Parks and Recreation out-of-school time program.
IV.General Conditions
A. Parks and Recreation and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit,including all costs and
attorney's fees arising from the act, omission,or negligence of its own officers, agents,volunteers or
employees, including,but not limited to,claims or suits based on allegations of discrimination on the
basis of race,creed,color,national origin,gender,age,sexual orientation,or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by§768.28,Florida Statutes;
Page 2 of 4
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2/23/2016 16.D.6.
WFDBJParksRcc3eat km_GPS2015.16
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes,and shall be shared only with written parental permission;and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments,or improvements to this arrangement become necessary or desirable.
V.Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on June 30,2016, except
as provided in Article V ("Termination") of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Naples Children and Education
Foundation or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both
parties.
VI.Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty(30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation for
services rendered through the effective date of termination,
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
:hairperson Date
Collier County Board of County Commissioners
Joe.Pat o,Executive Director Date
South est Florida Workforce Development Board, Inc.
4pproved as to form and legality
Page 3of4 EST.
g""
DWIGHT E. BROCK, Clerk Assistant County Attorney
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2/23/2016 16.D.6.
\V FT)B(ParksR ry anion •GP:i:'.()1 i-ill
Attachment A:Deliverables NCEF Required with each Invoice
I �
0 Attendance data verification and the Average Daily Attendance(ADA)for the
November 13,2015 time period covered in the invoice for all students in program(not solely funded
by GPs)
March 11,2016
0 Written Program Report to include:
June 17, 2016 - Description of how funds were spent during time period invoiced
- Summation of the goals(WIGs)that have been met or what progress
has been made toward each
• Listing any personnel(staff/board)changes that have occurred
°► Description of how you are measuring the project's impact on students or
the broader community(include specific indicators of change and timeline)
IA Receipts for any and all materials and payroll records to equal the total amount
of the funds requested in the invoice
*Attendance Threshold Rule: Programs not averaging at least 80%of the proposed daily student attendance
goals are at risk of not adequately meeting proposed levels of operation
• Programs falling below the 80%threshold will work with the GPS coordinator to either(1) identify
strategies to improve attendance during the next quarter;or(2)modify the attendance goals of the
program
If the latter option(#2)is agreed upon,the GPS funding will be adjusted proportionately(e.g. 10%
fewer students will result in 10%less funding)for the following quarters
• If option 1 is implemented and a program continues to fail to meet its ADA goal,the GPS funding
will be adjusted proportionately for the subsequent quarters of operation(e.g.,ADA is 10% lower
than the 80%,then the GPS funding is reduced by 10%)
• Within the MOU program year and budget,if a program documents increases to its original ADA
goals,it may invoice according to the signed Memorandum of Understanding
Page 4 o 4
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