Agenda 02/23/2016 Item #16D 1 2/23/2016 16.D.1.
EXECUTIVESUMMARY
Recommendation to approve the expenditure of Tourist Development Tax funds for the purchase
and installation of an American with Disabilities (ADA) approved beach mat at the kayak launch at
Clam Pass for$7,895 and make a finding that these expenditures promote tourism.
OBJECTIVE: To provide accessibility to Collier residents and visitors to the kayak launch at Clam
Pass pursuant to the American with Disabilities Act.
CONSIDERATIONS: On April 27, 2015, the Tourist Development Council (TDC) approved the
budget for the American with Disabilities Act (ADA) accessible beach mat for kayak launch.
The budget includes complete furnish and install of an ADA accessible beach mat for the kayak
launch,wheelchairs, strollers and pedestrians at Clam Pass Park.
On September 8, 2015, Item 11D, the Board of County Commissioners approved a scope of services
for improvements at Clam Pass. One of the improvements was to provide `mobi mat' to ensure ADA
accessibility at the Clam Pass kayak launch area. Staff in reviewing options has found the product
sold by AccessRec, LLC, "Mister Boardwalk" to be a comparable product and would like to
recommend this material to meet the ADA accessibility requirements for the launch.
The solicitation of the beach mat was based on 8 criteria as listed in the attached request for quote
(RFQ) and proposal by AccessRec, LLC. Various quotes were received on November 6, 2015 and
the product sold by AccessRec, LLC, "Mister Boardwalk" meets and exceeds all 8 criteria and
was reviewed and approved by Parks and Recreation and Pelican Bay Foundation, Inc. An e-mail
from Frank Laney,Director of Covenants is attached confirming approval of the material.
FA Remodeling and Repairs, Inc. will install the beach mat for $2,815 under the County Board
approved Contract ITB #15-6430 — "Maintenance & Minor Repairs". The proposed ADA accessible
beach mat with "Mister Boardwalk" is made of ipe Teak material approximately 5'wide by 75' long
and has an estimated life span of 20 years.
ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board
(PARAB)previously approved this project with a 5-0 vote on April 15,2015.
TDC RECOMMENDATION: The Tourist Development Council also approved the Purchase
Order to AccessRec, LLC, and FA Remodeling and Repairs, Inc., on January 25, 2016 with a
recommended finding that this expenditure promotes tourism.
FISCAL IMPACT: Funds in the total amount of$7,895 ($5,080 + $2,815) are budgeted from the
Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Parking Facilities),Project
80244-Clam Pass EZ Paddler Launch.TDC approved budget for this item was $10,000.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated
with this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.-CMG
RECOMMENDATION: That the Board approves the expenditure of Tourist Development Tax
funds for the purchase and installation of an American with Disabilities (ADA) approved beach
mat at the kayak launch at Clam Pass for $7,895 to AccessRec, LLC and FA Remodeling and
Repairs,Inc. and makes a finding that these expenditures promote tourism.
Prepared by: Vicky Ahmad,Project Manager, Facilities Management Division
Attachments: 1.)RFQ &Proposal—AccessRec, LLC
2.)FA Remodeling and Repo"- T-
3.)Frank Laney's e-mail Packet Page 500-
2/23/2016 16.D.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.1.
Item Summary: Recommendation to approve the expenditure of Tourist Development
Tax funds for the purchase and installation of an American with Disabilities (ADA) approved
beach mat at the kayak launch at Clam Pass for$7,895 and make a finding that these
expenditures promote tourism.
Meeting Date: 2/23/2016
Prepared By
Name:AhmadVicky
Title: Project Manager,Facilities Management
1/4/2016 2:14:22 PM
Submitted by
Title:Project Manager,Facilities Management
Name: AhmadVicky
1/4/2016 2:14:24 PM
Approved By
Name: JonesHank
Title: Project Manager,Principal,Facilities Management
Date: 1/21/2016 6:06:30 PM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 1/26/2016 11:37:40 AM
Name: BetancurNatali
Title: Operations Analyst,Parks&Recreation
Date: 1/26/2016 2:03:02 PM
Name: LinguidiDennis
Title: Division Director-Facilities Mgmt,Facilities Management
Date: 1/27/2016 5:09:09 PM
Packet Page -501-
2/23/2016 16.D.1 .
Name: WashburnIlonka
Title: Manager-Park Operations,Parks&Recreation
Date: 1/29/2016 12:58:31 PM
Name: JohnsonScott
Title:Manager-Procurement,Procurement Services
Date: 2/1/2016 4:32:51 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 2/3/2016 10:42:09 AM
Name: GreeneColleen
Title:Assistant County Attorney,CAO General Services
Date: 2/3/2016 3:42:34 PM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 2/9/2016 11:28:56 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/10/2016 11:53:39 AM
Name: FinnEd
Title:Management/Budget Analyst, Senior, Office of Management&Budget
Date: 2/16/2016 4:18:04 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 2/17/2016 10:20:21 AM
Packet Page -502-
2/23/2016 16.D.1 .
Co ier County
Administrative Services.Div' ision
Purchasing Quote Sheet
All quotes must be made on the Quote form furnished by the County. No Quote will be considered unless the
Quote form is properly signed.
DATE SENT:November 3,2015 VENDOR:
DESCRIPTION:� Beach Mat
Acc000IlccLLC (Mister
PROJECT/oCxnow:Clam Pass Beach Park-465 Seagate Dr. Naples
` -��--`
REQUIRED DELIVERY DATE: 30 days after Permitting
AWARD CRITERIA: Lowest and most responsive bidder
COUNTY CON CINFORMATION:
Name Phone/fax number Email address Quotation Due Date
Vicky Ahmad 239.252.4047/239.252.3973 I VickyAhmad@colliergov.net 1 November 6,2015
Task I Description I Unit Price Line Total
Supply a beach mat 5' wide x 75' long that shall meet the
following requirements:
yes I- 1. Product must meet ADA Standards.
2. Provide easy access for kayak launch,wheelchairs,
yes pedestrians on sand.
durable,strong 3. Material must be durable,lightweight and strong.
___-_______-__________
4. None slip and traffic resistant No splinter,rotting or
yes
yes 5. .um/ tan, beige m brown. i
6 Maintenance Free.
_yes _i_ 7. Provide 10 year warranty on the product.
_yes 8. Product must be made in the USA. _
Freight
Vendor Signature: ~ - ^ _ Date:ll/
l
Packet Page -503-
2/23/2016 16.D.1 .
Fa Remodeling and Repairs, Inc Estimate
8244 Key Royal Circle apt 636
Naples, FL 34119 Date Estimate#
12/17/2015 0110-333
Name/Address
Attn:Vicky A
Clam Pass
465 Seagate Drive,
Naples
Project
Description Qty Rate Total
The following estimate in reference to above address.
Following estimate to install a beach mat called"Mister 2,815.00 2,815.00
Boardwalk"per scope below:
1. Pick up the boards from NCRP at 15000 Livingston Road and
install at Clam Pass kayak launch located at 465 Seagate Drive,
Naples
2. Install"Mister Boardwalk"flush to the ground starting from
edge of existing pavement and 75'to the water per attached
manufacturing specifications.
3. Proposed boardwalk is approx 75'long x 5'wide and comes
in 15-sections of 5'x5'.
Estimate includes labor only.
Thank you for your business.
Total
$2,815.00
Packet Page -504-
2/23/2016 16.D.1 .
AhmadVicky
From: Frank Laney[flaney @pelicanbay.orgj
Sent: Monday, December 14, 2015 12:16 PM
To: AhmadVicky
Cc: WilliamsBarry; OlsonNancy; JonesHank
Subject: ADA Accessibility Kayak Launch
Attachments: CLAM PASS ADA Accessibility Kayak Launch Diamond Decking aka Ipe.pdf
December 14,2015
Vicky Ahmad
Project Manager
Collier County Administrative Services Division
Facilities Management Department
3335 Tamiami Trail East,Suite 101
Naples,Florida 34112
Via Email:vickyahmad@colliergov.net
Dear Vicky:
Re: ADA Accessibility Kayak Launch,"Diamond Decking",a.k.a. Ipe(South American Hardwood)
Thank you for your recommendation and request to consider ipe as decking material for use in the ADA Accessible Kayak
Launch.Your choice of materials is consistent with and of the same quality the Foundation has long used in construction
of our decks and boardwalks,therefore there is no objection and the selected material is APPROVED.
Sincerely,
r��QlllG
Frank J Laney
Director of Covenants
litir411)
Pelican Bay Foundation, Inc.
6251 Pelican Bay Blvd.
Naples, Florida 34108
Tel: 239.596.6180 Ext.237
Direct:239.260.8464
Cell: 239.825-4889
Fax: 239.597.6927
flaney @pelicanbay.org
pelicanbay.org
"A Guaranteed quality Customer Experience"
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Packet Page -505-