Agenda 02/09/2016 Item #16F 2 2/9/2016 16.F.2.
EXECUTIVE SUMMARY
Recommendation to approve Tourist Tax Category `B" funding up to $6,450 to support the two
upcoming FY 16 Pickleball Tournaments at East Naples Community Park and make a finding that
these expenditures promote tourism
OBJECTIVE: Approve funding support for managing and promoting two upcoming sports events in
Collier County during FY 16.
CONSIDERATIONS: Collier County is scheduled to host the following Pickleball Tournaments in
February & March 2016 which will take place at East Naples Community Park. The Tourism Division
Sports Marketing Team has attracted these prestigious events to our community and as such they are
funded by the Sports Marketing budget rather than grant requests. The projected hosting costs to manage
and promote these events are based on past experience with similar events. The Tourism Division
proposes to pay Parks and Recreation for the field rental and event support expenses for each event.Field
rental and event assistance is an authorized expenditure for the BCC approved Sports Assistance Grant
Program.
Atlantic South Region Pickleball Championship will take place on February 11-14, 2016. This event
will attract over 500 athletes to participate in one of the most prestigious pickleball events in the south
east. Last year this event attracted over 625 visitors to Collier County. This event promotes Collier
County as a major destination for pickleball tourism. The expenses to be paid for this event will be the
facility rental to East Naples Community Park, as well as event expense assistance for tents,trainers, and
,tu1 marketing materials up to a total cost of$3,400.00.
East Naples Skill Level Pickleball Tournament will take place on March 18-20, 2016. This event will
attract over 400 athletes to participate in one of the fastest growing sports in America, pickleball. Last
year this event attracted over 450 visitors to Collier County. This event has shown continuous growth
over the 6 years that the tournament has been held in Collier County. This event promotes Collier County
as a major destination for pickleball events.The expenses to be paid for this event will be facility rental to
East Naples Community Park, as well as event expense assistance for tents during the event up to a total
cost of$3,050.00
FISCAL IMPACT: Funding of up to$6,450.00 for these events is included in the BCC approved FY 16
Tourism Department budget in Fund 184 for Sports Marketing Event support.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this
action.
ADVISORY BOARD RECOMMENDATION: The Tourist Development Council recommended
approval of this item 6-0 at the January 25,2016 meeting.
LEGAL CONSIDERATION: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: That the Board of County Commissioners approve Tourist Development Tax
Category `B" funding to support two upcoming FY 16 Pickleball Tournaments at East Naples
Community Park up to$6,450.00 and make a finding that these expenditures promote tourism.
Prepared By: Parker Medley, Sports Marketing Manager
Attachments: Field Rental Applications
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.F.16.F.2.
Item Summary: Recommendation to approve of Tourist Tax Category "B" funding to
support the two upcoming FY16 Pickleball Tournaments at East Naples Community Park sports
event up to $6,450 and make a finding that these expenditures promote tourism.
Meeting Date: 2/9/2016
Prepared By
Name: GreenKelly
Title:Tourist Development Tax Coordinator,Tourism Division
1/27/2016 1:23:17 PM
Submitted by
Title:Division Director-Tourism,Tourism Division
Name: Wert Jack
1/27/2016 1:23:18 PM
Approved By
Name: WertJack
Title: Division Director-Tourism,Tourism Division
Date: 1/27/2016 2:06:07 PM
Name: GreeneColleen
Title:Assistant County Attorney, CAO General Services
Date: 1/27/2016 2:24:45 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/28/2016 4:27:40 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 1/28/2016 5:10:47 PM
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Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 1/31/2016 12:49:38 PM
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Athletic Field Tournament Application&Permit
1. Organization Making Request
2. Non-Profit Tax ID No. Federal Tax ID No.
3. Today's Date Website
4. Contact Person/Responsible Party
5. Address
6. City State Zip
7. Cell# Alternate#
8. Email:
9. Facility or Field Requested
10. Name of Event
11. #of Fields Requested Sanctioning Organization
12. Requested Tournament Date(s)
13. Description of event/teams
14. Estimated Attendance
15. Estimated out-of—town visitors
16. Start Time am/pm End Time am/pm
17. History of Event(Past cities event has been held in,past participants,past number of participants and visitors,etc)
18. Will a particular set-up or equipment be needed for your request? Yes/No If Yes Please Describe
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Please read before signing.
I understand this form is a request until it is approved. Requests must be received 90 days prior to tournament
�.., date requested unless otherwise approved and will be reviewed within 7-10 business days of being received. A
non-refundable deposit may be due with this form.
I understand submitting a request is NOT a guarantee of availability or approval. Requests will be
reviewed based on Collier County Parks and Recreation policy, facility,and staff availability. Collier County
Parks and Recreation reserves the right to deny any tournament which is deemed inappropriate.
I have read the Collier County Parks and Recreation regulations and agree to adhere to them. This acknowledges
that I have read the Athletic Field Usage Procedures,Rules and Rates. As the responsible party for the
tournament,I will make all users aware of the rules and regulations associated with the use of the athletic field(s).
I can assure that the Individual taking responsibility for the Tournament Application and Agreement is 21 years of
age. I understand and will ensure that an authoritative representative of the organization, over the age of 21,will
remain on premise for duration of the tournament. I understand that the organization is solely responsible for any
and all supervision during tournament. I understand that the organization is solely responsible for determining
whether the site is safe and appropriate for use prior to each use;and notify the Collier County Parks and
Recreation Department of any known safety hazard. Safety includes protection of the resources as well as
participants.
It is fully understood and agreed that the representative and their organization guarantees to defend,indemnify
and hold harmless the Collier County Parks and Recreation Department,its officers, employees,volunteers and
agents against any and all liabilities,claims, damages, losses,costs and expenses(including reasonable attorneys'
fees)arising indirectly or directly in connection with or under,or as a result of this agreement. It is also
understood that the organization will provide and maintain at its own cost,insurance coverage as outlined in the
Athletic Field Usage Procedures,Rules, and Rates.
Printed Name of Responsible Party Signature of Responsible Party
Date of Signature Title/Office(if applicable)
Please sign and return this rental Application and Agreement to:
Collier County Parks and Recreation/Tourism
Attn: Sports Marketing
2660 N.Horseshoe Drive#105
Naples,Fl 34104
Phone: (239)252-4267
Fax: (239)252-2404
E-mail: ParkerMedley(dcolliergov.net
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Rules & Regulations
1. Facility or outdoor area must be left in clean& adequate condition as determined by director or their
designee
2. All County Ordinances and Parks &Recreation Rules must be adhered to at all times.
3. Prohibited at facility and outdoor area are fires in undesignated areas, alcohol, and any act or behavior
that may be displeasing to the public's enjoyment.
4. Group or individual(s)to whom a rental is issued shall be liable for any loss, damage, negligence or
injury sustained by other person(s) in their party.
5. The Director or designee has the authority to revoke any valid rental for violation of Rules or
Ordinances , or County need or other valid causes. A minimum of six weeks' notice to permittee shall
be given if the County requires the use of the facility.
6. Event Organizers will have access only to the designated event areas identified in the site plan.
7. Agree to comply with Title 1 and Title 11 of the Americans with Disability Act regarding non-
discrimination on the basis of disability in employment and in state and local government services, in
the course of providing any services funded in whole, or in part,by Collier County
8. Event management is responsible for the cleanup of trash and debris within the event area and parking
areas, during the entire event. Please inform all staff and participants to properly dispose of trash and
any waste they may have.
9. Agree to return the event site to Collier County Parks and Recreation Department in an"as was"
condition. Provide for the repair or cost of repairs for excessive damage to the event site caused by
applicant and/or sub-contractors before, during the event, and until fully vacated.
10. Agree to obtain any necessary permits required by Collier County.
11. Agree to comply with all applicable local, state, and federal regulations.
12. Agree to provide overall tournament directors to oversee scheduling, registration, and marketing.
13. Agree to provide site director for each event and site.
14. Agree to provide site plan if asked by Collier County employee
15. Agree to provide all equipment and materials necessary to run a tournament.
16. Agree to provide a detailed plan if charging an admission fee.
17. Agree to provide certificate(s) of insurance prior to even starting as additional insured for the entirety of
the event including the following language:
Collier County Board of County Commissioners
3299 East Tamiami Trail,Naples, and FL. 34112
18. General liability requirements as follows: Provide Collier County with proof of a comprehensive
General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00
Auto, bodily injury, property damage, workers comp, employers liability(minimum $100,000)
19. Agree to provide for staff recruitment and management of the event
20. Agree to provide volunteer recruitment and management at the event.
21. Agree that Collier County assumes no liability for the recruitment, selection,background screening of
non-county special event management, staff, volunteers, coaches, youth leaders, and others.
22. All noise, music, and sound must be kept to an acceptable level that does not jeopardize the health,
welfare or safety or degrade the quality of life of park users and the community. An acceptable level of
public noise, music and sound will be determined by the Collier County Parks and Recreation
Department Director or designee.
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23. Provide County Staff with a schedule of event setup, operations, and break-down dates and times at least
3 days prior to event.
24. Agree to pay the full amount of the rental fee within 30 days of conclusion of event.
25. I,the applicant, agree to indemnify and hold harmless Collier County, the County Park and Recreation
Department and any employee of Collier County against any and all claims by or on behalf of any
person or legal entity arising from Applicant's use of premises the conduct of Applicant's business or
from any activity permitted by the Applicant in or about the premises, and will further indemnify and
hold harmless the County, it's Departments and Employees against performance of any agreements on
the Applicant's part, or arising from any act of negligence of the Applicant, or any of the Applicant's
agents, contractors, employees, or licensees, and from and against all costs, attorney's fees, expenses
and liabilities incurred in or about any claim or proceeding brought thereon.
I have read and fully understand all Rules and Regulations as stated above:
X
Signature of Applicant, or Parent/Guardian if under 18 years of age
(If signing for Organization, sign name/authority)
Date
Approved By
Parks and Recreation Department Official
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Office Use Only
The fields listed below are approved for use .1u ring th�i" a 3 ry x
Ithe organization. Permits are valid only in accordance to=t ?: aaF#
Approved by__
Disapproved by Title
Name Phone Nurn 1.
Facility
1. L
r..T-
Field(s):
tt
Times:
Total Amount Due Date Total is Due F`
Date Paid
Admission Fee: Deposit Due:Yes or No If yes, amount:
Remarks
•
•
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Athletic Field
Tournament Rates
The Collier County Parks and Recreation Department offers a variety of athletic fields for tournaments. Our
main facility is the North Collier Regional Park, but we offer fields throughout the County. Below is a list of
athletic fields available for tournaments. Fees listed below include set-up, daily maintenance, and lighting.
Fields could be available for other sports so please note that on your tournament application.
Field & Fees
Soccer/Lacrosse/Multi-Use Fields
Field Locations T s e of Fields Rental Fee Notes
North Collier 8 Soccer/Multi-Use $1600 per day $3200 for two or three day events, $5,000
Regional Park for weekly rental
Vineyard's 3 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North
Community Park day Collier Regional Park
East Naples 2 Soccer/Multi-Use $100 per field, per *If rented as overflow for event at North
Community Park day Collier Regional Park
Golden Gate 1 Soccer/Multi-Use $100 per field, per *If rented as overflow for event at North
Community Park day Collier Regional Park
Immokalee Sports 3 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North
Complex day Collier Regional Park
^ Veteran's 1 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North
Community Park day Collier Regional Park
Eagle Lakes 2 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North
Community Park day Collier Regional Park
Baseball Fields
Field Locations Type of Fields Rental Fee Notes
Veteran's 1 Baseball Field $100 per field, per *If rented as overflow for event at North
Community Park day Collier Regional Park
Golden Gate 1 Baseball Field $100 per field, per *If rented as overflow for event at North
Community Park day Collier Regional Park
Immokalee 1 Baseball Field $100 per field,per *If rented as overflow for event at North
Community Park day Collier Regional Park
Little League Fields
Field Locations Type of Fields Rental Fee Notes
Golden Gate 1 Little League $100 per field,per *If rented as overflow for event at North
Community Park Field day Collier Regional Park
Max Hasse 1 Little League $100 per field,per *If rented as overflow for event at North
Community Park Field day Collier Regional Park
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Softball Fields
Field Locations T le of Fields Rental Fee Notes
,'"'"\. North Collier 5 Softball Fields $1250 per pday $750 for 2' day, $500 for each subsequent
Regional Park day, $100 per field for home run derby
Eagle Lakes 1 Softball Field $100 per field,per *If rented as overflow for event at North
Community Park day Collier Regional Park
East Naples 1 Softball Field $100 per field, per *If rented as overflow for event at North
Community Park day Collier Regional Park
Golden Gate 2 Softball Fields $100 per field, per *If rented as overflow for event at North
Community Park day Collier Regional Park
Max Hasse 2 Softball Fields $100 per field, per *If rented as overflow for event at North
Community Park day Collier Regional Park
Veteran's 3 Softball Fields $100 per field,per *If rented as overflow for event at North
Community Park day Collier Regional Park
Vineyard's 2 Softball Fields $100 per field,per *If rented as overflow for event at North
Community Park day Collier Regional Park
Indoor Gymnasiums
Field Locations Type of Courts Rental Fee Notes
North Collier 2 Courts $1000 per day
Regional Park
Immokalee Sports 1 Gymnasium $500 per day
Complex
Golden Gate 1 Gymnasium $500 per day
Community Center
Other Athletic Facilities
Field Locations Type of Facility Rental Fee Notes
Sugden Park Whole Park Rental $800 (non-profit),
$1200 (for-profit)
East Naples 9 dedicated $500 per day *Other park's pickleball courts rent for
Pickleball Court pickleball courts, $300 per day,per complex
with the ability to
add more temporary
*Notes
• Payment is due 30 days after your event
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