Agenda 02/09/2016 Item #11C 2/9/2016 11.C.
t
EXECUTIVE SUMMARY
Recommendation to approve change order number five to Compass Construction,Inc.to construct
pickleball courts, over existing tennis courts, at East Naples Community Park to support the 2016
US Open Pickleball Championships; recognize a donation from Minto Communities of Florida,
approve the necessary budget amendment, and authorize the Chair to execute the change order
(Fiscal Impact$250,498).
OBJECTIVE: To provide additional court conversions for eighteen courts at East Naples
Community Park(ENCP)for the US OPEN Pickleball Championship.
CONSIDERATIONS: Collier County approved a three (3) year hosting agreement with Spirit
Promotions to hold the 2016-18 US Open Pickleball Championships at ENCP (April 14, 2015, Agenda
Item 16F4). This weeklong event is projected to attract more than one thousand (1,000) participants,
spectators,and overnight visitors and will be nationally televised by CBS Sports.
Pursuant to Contract No. 14-6307,a work order was administratively awarded by staff on September 14,
2015 to Compass Construction, Inc., in the amount of$149,186, to convert the Skate Park at the ENCP
into Pickleball Courts. This work is currently under construction and is subject to a modification for an
upgraded surface pending Board approval through proposed change order number four.
In addition to the work described above,the Pickleball tournament promoters(Spirit Promotions) have
committed to resurfacing at least one court area, of the existing tennis courts, as the stadium court at
their own expense(February 9,2016,Agenda Item 16F1).
There are six (6) additional tennis courts located at the ENCP site that are currently being used as
temporary Pickleball Courts. Staff have reviewed the temporary courts and determined that they may be
converted to twelve (12)permanent Pickleball courts and(2)permanent tennis courts and(6)temporary
Pickleball courts, which would address the need for additional court space for the US Open
Championship events, and provide additional courts to meet the increased public demand throughout the
season.
While the eighteen(18)court conversion was originally scheduled for fiscal year 2017,staff believes it is
in the best interest of the County to expediently modify the courts using a change order, pursuant to
Section 17 of Contract 14-6307,to the existing work order with Compass Construction Inc. based on the
following:
• The work to be completed is substantially similar to much of the work provided for in the original
quote (with the exception of mobilization, removal, disposal and installation of new concrete slab,
and media blast); i
• There is not sufficient time to quote the new work among the general contractors under contract 14-
6307 as the U.S.Pickleball Championship is scheduled for April 2016;
• Compass Construction Inc.is currently on-site,so no new mobilization costs will be incurred;
• Staff negotiated the cost of the change order with Compass to convert the courts from $291,067 to
$249,998,resulting in an additional savings of approximately$41,000;and,
• All work is to be completed prior to the commencement of the tournament.
( 1
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2/9/2016 11.C.
Existing projects are not being deferred, because this proposed budget reallocation is from projects that
are scheduled for construction in FY17 that are not construction ready at this time. Staff proposes to
reallocate funds back to these sources as part of the proposed FY17 budget allocated to this facility.
Additionally, Minto Communities of Florida recognizes the tremendous interest in pickleball and has
included pickleball courts as part of their active lifestyle amenity offering. Minto has also agreed to
sponsor a portion of the upgrade with a$20,000 donation in support of the national tournament event.
FISCAL IMPACT: The budget for the existing Pickleball Courts contract is provided in Parks Capital
Improvement Fund (306) Project No. 80274 (ENCP Pickleball Courts). Additional project funding in
the amount of$250,498 is required for the change order discussed herein and permit fees. A $20,000
donation will offset a portion of the costs with the remaining funds secured through a budget
amendment which reallocates existing project appropriations within Parks Capital Fund(306)to Project
No. 80274 (ENCP Picklball Courts) in Parks Capital Improvement Fund(306).
GROWTH MANAGEMENTIMPACT: There is no impact to the Growth Management Plan related to
this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: Recommendation that the Board of County Commissioners approves and
authorizes the Chair to sign change order number five in the amount of $249,998 to Compass
Construction, Inc., to convert tennis courts to Pickleball Courts at ENCP for the 2016 US Open
Pickleball Championship; recognize the donation of $20,000 and approve the necessary budget tTh
amendments;and approve$500.00 dollars for permitting fees.
Prepared by:Margaret A.Bishop,P.E., Senior Project Manager,Facilities Management Division
Attachments:
1)Change Order Number five
2)Compass Construction Inc.Proposal
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2/9/2016 11.C.
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.11.C.
Item Summary: Recommendation to approve change order number five to Compass
Construction, Inc.to construct pickleball courts, over existing tennis courts, at East Naples
Community Park to support the 2016 US Open Pickleball Championships; recognize a donation
from Minto Communities of Florida, approve the necessary budget amendment, and authorize
the Chair to execute the change order (Fiscal Impact$250,498). (Margaret Bishop, Facilities
Senior Project Manager)
Meeting Date: 2/9/2016
Prepared By
Name: BishopMargaret
Title:Project Manager, Senior,Facilities Management
1/21/2016 1:16:26 PM
Submitted by
Title:Project Manager, Senior,Facilities Management
Name: BishopMargaret
1/21/2016 1:16:27 PM
Approved By
Name: JonesHank
Title:Project Manager,Principal,Facilities Management
Date:2/1/2016 12:31:20 PM
Name: HerreraSandra
Title:Manager-Procurement,Procurement Services
Date: 2/1/2016 2:16:24 PM
Name: CummingsRhonda
Title:Procurement Specialist,Procurement Services
Date: 2/1/2016 4:33:03 PM
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2/9/2016 11 .C.
Name: WilliamsBarry
Title: Division Director-Parks&Recreation,Parks &Recreation
Date: 2/1/2016 5:02:21 PM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 2/1/2016 5:46:10 PM
Name: LinguidiDennis
Title:Division Director-Facilities Mgmt,Facilities Management
Date: 2/1/2016 6:35:08 PM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 2/2/2016 9:42:35 AM
Name: GreeneColleen
Title:Assistant County Attorney, CAO General Services
Date:2/3/2016 2:25:16 PM
Name: IsacksonMark
Title: Division Director-Corp Fin&Mgmt Svc,Office of Management&Budget
Date: 2/3/2016 2:43:00 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 2/3/2016 3:06:20 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 2/3/2016 3:38:32 PM
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Procur 2/9/2016 11.C.
O' 167 County Change Order Form
0 Contract Modification ®Work Order Modification 0 Amendment
/—`ontract#: 14-6307 Change#: Purchase Order#: 4500160831 Project#: 80274
Contractor/Firm Name: Compass Construction,Inc. Contract/Project: East Naples Community Park Pickleball Courts
Project Manager Name: Margaret Bishop Division Name:
Parks&Recreation
Original Contract/Work Order Amount $ 149,186.00 E Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ •` j Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 195,366.00 6/23/2016 !SAP Contract Expiration Date (Master) 1
g� _.. 198.53% - _ _ ..
Revised Contract/Work Order Total $ 445,364.00 Change Change from Original Amount
Dollar Amount of this Change $ 249,998.00 198.53/o Total Ch
from Current BCC Approved Amount
Cumulative Changes $ 296,178.00 127.96%
° Change from Current Amount j
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 9/14/2015 Original 1/12/2016 Last Approved 3-8-2016 Revised Date 4-27-2016
Date Completion Date Date (includes this change) .
#of Days Added 50 Select Tasks Add new task(s) 0 Delete task(s) ❑Change task(s) 0 Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and I
or the additional days added (if requested); 2.)why this change was not included in the original contract; and, 3.) describe the
impact if this change Is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1)Compass Construction, Inc.was originally awarded a work order for the conversion of the East Naples Community Park Skate Park
to Pickleball Courts. The County approved a three (3)year hosting agreement with Spirit Promotions to hold the 2016-18 US Open
''Championships to be held April 2016 which will attract more than 1,000 participants,spectators,and overnight visitors. The Pickleball
tournament promoters (Spirit Promotions) have commited to resurfacing at least one tennis court as the stadium court at their own
expense. There are six(6)additional tennis courts located at the ENCP site that are currently being used as(18)temporary Pickleball
Courts. Staff have reviewed the temporary courts and determined that they may be converted to twelve (12) permanent Pickleball
courts and(2)permanent tennis courts and(6)temporary Pickleball courts which would address the need for additional court space for
the US Open Championship events, and provide additional courts to meet the increased public demand throughout the year. The
current contractor who provided the lowest quote on the original work order provided a price of$291,067 for this change and staff
negotiated an additional$41,069 in savings for this work.
2)This change was not included in the original contract because the conversion of 6 tennis courts to 18 Pickleball Courts was not part
of the original Championship plan.The plan involved converting the Skate Park to 12 Pickieball courts and Spirit Promotions is
providing a stadium court and bleachers for the event.Since the demand for Pickiebali use at the current location is escalating,
converting the courts now will add to the venue for US Open Pickeball Championship and allow Parks&Recreation to address the
needs of the growing sport.The court conversion was scheduled in the FY17 budget,however,priorities have changed.
3)if the change is not processed the demands for permanent Picklball Courts for the public at ENCP will not be addressed and the US
Open event will not have the additional championship level courts to play on. Additionally,time does not permit staff to solicit quotes
from the pool of available contractors to meet this need prior to the US Open Pickleball Championship.
Prepared by: /... t Date: a -i-/6,
Margaret B hop,Facilities Mena.etnent Division
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract sl - .'nstitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant I
Design Professional -r in out o<4+�- : ed to the change set forth herein,including claims for impact and delay costs.
Accepted by: � r - Date: .2- /- /t
(Co or f`' .r/Consultant/Design Professional and Name of Firm,if project applicable)
?likproved by: N/A Date:
(Dep.( •. ofession-Y:nd Na 7 of Firm,if project applicable) '/
Approved by ._/ >�__ t�v+ ,'e X ' Date: '"'!'".-f f�'(Pment Professional) h
Revised:10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
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IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first
above written.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY,FLORIDA
Dwight E. Brock,Clerk of Courts
By: By:
Dated: Donna Fiala, Chairman
(SEAL)
Approved as to form and
legality:
e' leen M. Greene
Assistant County Attorney
fl
Page2of2 42)
CO#5 to Work Order 4500160831
14-6307—General Contractors
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0
OM pass January 27,2016
Construction, Inc. Collier County Government
<J/ e' Facilities Management Division
c% Qf`�! fe'z' �?((j Naples,FL
Attn: Margaret A.Bishop
Re: East Naples Community Park Pickleball Courts
Naples,FL
Extra for new Decoturf Courts
it
Dear Margaret:
Thank you for allowing us the opportunity to provide a proposal for additional Pickleball courts on the above referenced
project.The price to install 1 set of 6 courts with selective demolition of existing nets and posts,new nets&posts,Decoturf and
court markings as shown is$89,037.00.The price to install 3 sets of 6 courts is$249,998.00
This proposal is based upon your email dated 1/15/16 which contained aerial court layout and post and net details.
A cost breakdown for 1 set of 6 is as follows:
General Conditions includes Bond $4,826.00
Superintendent $6,210.00
PM/Estimator $1,518.00
Decoturf/Nets/Markings $67,140.00
4'Chainlink Fence w/Protective Cap $9,343.00
Total Price $89,037.00
A cost breakdown for 3 sets of 6 is as follows:
General Conditions includes Bond $8,710.00
Superintendent $12,312.00
PM/Estimator $1,518.00
Decoturf/Nets/Markings $199,670.00
4'Chainlink Fence w/Protective Cap $27,788.00
Total Price $249,998.00
We understand that a"Center Court"area will be built within the park at the same time as our construction will be done.We
do not expect our contractors to be"pulled off"or scheduled to work on this project in lieu of our project which would result in
construction duration to be extended for our project. If this is the case,then we will be requesting additional compensation.
Also any work required that is included in our list of exclusions will be an extra cost to contract.
Exclusions: The following items are not included in our proposal:
Permit Fees
Architectural Services
Should you have any questions,or require additional information please do not hesitate to contact me.
Sincerely,
COMPASS CONSTRUCTION,INC.
Bruce Downs
Estimator/PM
824 Lafayette St. * Cape Coral, FL 33904-9031 * Phone:239-542-7118 * Fax:239-542-8648
www.compassconstruction.com * State-Certified General Contractor * License Number CG CO25919
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