Loading...
Agenda 02/09/2016 Item #11B 2/9/2016 11.B. EXECUTIVE SUMMARY Recommendation to approve change order number four to Compass Construction,Inc. to upgrade the Pickleball Courts surface, in the former skate park, at East Naples Community Park, make a finding that this expenditure promotes tourism, and authorize necessary budget amendments. (Fiscal Impact$46,180) OBJECTIVE: To upgrade the Pickleball Court surface at the East Naples Community Park (ENCP) for the conversion of the Skate Park to twelve Pickleball Courts for the 2016 US OPEN Pickleball Championship. CONSIDERATIONS: On April 14,2015,Collier County approved a three-year hosting agreement with Spirit Promotions to hold the 2016-18 US Open Pickleball Championships at ENCP. This weeklong event is projected to attract 1,000 participants,spectators,and overnight visitors and will be nationally televised by CBS Sports. Pursuant to contract 14-6307, staff awarded a work order, in the amount of$149,186, on September 14, 2015 to Compass Construction, Inc. to convert the Skate Park at the East Naples Community Park into Pickleball Courts. The bid alternates for court surfaces were DecoColor Textured Acrylic Color Surfacing ($30,503) and DecoTurf 6 Layer Cushion System($76,683). The Parks and Recreation Division accepted the less expensive DecoColor Textured Acrylic Color Surfacing due to budgetary constraints; however, after further input from local pickleball enthusiasts and the US Open Pickleball Championship group,the tournament quality surface is needed to attract future Pickleball tournaments.The more expensive bid alternate was chosen after the work order was issued necessitating a change order. The Pickleball tournament promoters have committed to resurfacing at least one court as the stadium court at their own expense. The County will enter into an Amendment to the Hosting Agreement with the Pickleball tua 1 tournament promoters to allow and require this improvement. Once complete, the improvement will remain a County asset. Consistent with the County's sports marketing efforts, Tourist Development tax funds are eligible to fund this change order. This item was presented to the Tourist Development Council (TDC) on January 25, 2016, and approved with a 6-0 vote and a recommended finding that this expenditure promotes tourism. FISCAL IMPACT: The existing budget for the Pickleball Courts contract is provided in Parks Capital Improvement Fund (306). Additional project funding of $46,180 is required for the change order discussed herein. A portion of the existing TDC Sports Marketing Venue Support budget will be reallocated by budget amendment to support change order number four. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Recommendation to approve change order number four to Compass Construction, Inc.to upgrade the Pickleball Courts surface at East Naples Community Park, make a finding that this expenditure promotes tourism and authorize necessary budget amendments. Prepared by:Margaret A.Bishop,P.E.,Senior Project Manager,Facilities Management Division Attachments: 1) Change Order Number Four 2) Bid Tabulation and Compass Construction,Inc.Bid Breakdown 3) Project No.80274 Work Order Packet Page-170- 2/9/2016 11.B. COLLIER COUNTY Board of County Commissioners Item Number: 11.11.B. Item Summary: Recommendation to approve the necessary budget amendment to upgrade the Pickleball Courts surface at East Naples Community Park and make a finding that this expenditure promotes tourism. Meeting Date: 2/9/2016 Prepared By Name: BishopMargaret Title: Project Manager, Senior,Facilities Management 1/8/2016 4:25:04 PM Submitted by Title: Project Manager, Senior,Facilities Management Name: BishopMargaret 1/8/2016 4:25:06 PM Approved By Name: LinguidiDennis Title: Division Director-Facilities Mgmt,Facilities Management Date: 1/14/2016 5:33:09 PM Name: WilliamsBarry Title: Division Director-Parks&Recreation,Parks &Recreation Date: 1/15/2016 10:18:54 AM Name: JonesHank Title: Project Manager,Principal,Facilities Management Date: 1/15/2016 11:14:13 AM Name: MarkiewiczJoanne Title: Division Director-Procurement Services,Procurement Services Date: 1/20/2016 1:14:36 PM Packet Page -171- 2/9/2016 11 .B. Name: AlonsoHailey Title: Operations Analyst,Public Services Department Date: 1/26/2016 2:00:38 PM Name:NorthrupAdam Title: Procurement Specialist,Procurement Services Date: 1/26/2016 2:07:59 PM Name: CummingsRhonda Title: Procurement Specialist,Procurement Services Date: 1/26/2016 2:20:21 PM Name: AlonsoHailey Title: Operations Analyst,Public Services Department Date: 1/26/2016 4:31:56 PM Name: GreeneColleen Title:Assistant County Attorney, CAO General Services Date: 1/27/2016 2:15:56 PM Name: CarnellSteve Title: Department Head-Public Services,Public Services Department Date: 1/28/2016 12:59:13 PM Name: KlatzkowJeff Title: County Attorney, Date: 1/28/2016 4:09:02 PM Name: FinnEd Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 1/28/2016 4:59:16 PM Name: CasalanguidaNick Title: Deputy County Manager,County Managers Office Date: 1/31/2016 12:48:45 PM Packet Page -172- Pru o -e ountPr""Cna 2/9/2016 11 .B. ❑ Contract Modification ®Work Order Modification ❑Amendment /...Qontract#: 14-6307 Change#: Purchase Order#: 4500160831 Project#: 80274 Contractor/Firm Name: Compass Construction, Inc. Contract/Project: East Naples Community Park Pickleball Courts Margaret Bishop Parks& Recreation Project Manager Name: Division Name: Original ContractNVork Order Amount $ 149,186.00 6/23/15; 11.F Original BCC Approval Date; Agenda Item# Current BCC Approved Amount #N/A 6/23/15; 11F Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 149,186.00 6/23/2016 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 46,180.00 30.95% Total Change from Original Amount Revised ContractNVork Order Total $ 195,366.00 #N/A Change from Current BCC Approved Amount Cumulative Changes $ 46,180.00 30.95% Change from Current Amount Completion Date, Description of the Task(s)Change,and Rationale for the Change Notice to Proceed 9/14/2015 Original 1/12/2016 Last Approved 3-8-2016 Revised Date 4-7-2016 Date Completion Date Date (Includes this change) #of Days Added 30 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ■ Change task(s) ❑ Other(see below) ' Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/ or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1) Compass Construction, Inc.was awarded a work order for the conversion of the East Naples Community Park Skate Park to 12 pickleball courts for the 2016 US Open Pickleball Championship. At the time of award, only the funding for the lower cost DecoColor surface was available ($30,503.00)as opposed to the DecoTurf($76,683.00).The contractor began the work on schedule and has removed the skate park equipment and prepared the concrete slab for installation of the DecoColor surface. Because of stakeholder input, it was decided that the DecoTurf is a better option. The contractor was issued a time suspension until additional funding is secured for the DecoTurf. As a result an additional 30 days is needed because of the time it took for stakeholder input and to secure funds. 2)This change was not included in the original contract because only funding for the DecoColor surface was available. The difference in price for the more expensive material is$46,180.00. Stakeholder input requested that the more expensive DecoTurf material be installed because it is a professional,tournament grade,6 layer cushioned surface that is easier to play on and will accommodate the growing demand for years to come. Funding is being requested from the Tourist Development Council at the January 251h meeting. 3) If the change is not processed the contractor can continue with the original work and install the DecoColor surface. However, stakeholder concerns will not be addressed and we will be provided with what is considered an inferior product.This may risk the future Pickleball tournaments to other venues/locations that have superior facilities. Prepared by:Margaret Bishop,Facilities Management Division? 0 ( Date: I-/ll-/6 (Project Manager Name and Division) t. Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/ Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs. 'Accepted by: Date: 1/11/16 (Contractor/Vendor/Consultant/Design Professional and Name of Firm,If project applicable) Approved by: NIA _ Date: • (De di "rofessl. al and"aaame of Firm,if project applicable) /j/ ., improved by /� a' 1. &' L 24 2 Date: / 'f (Procurement Professional) . Revised:10128/2014 (Divisions who may requIreaji.itional signatures may Include on separate sheet.) PROCUREMEt11U5'srt„. Admin Rpt :e- Packet Page-173- 2/9/2016 11.B. 5 g IDS ENCP Velocity Skate Park Conversion to Picklebail Courts Bid No.14-6307 t.0 f 1 of') Contractor Base Old Alternate 1 Alternate 2 Base Bid+Alt 1 ' --J Compass $197,366.00 $ 30,503.00 $3,422.00 $ 151,186.00 Wright Construction $197,459.00 $ 35,186.00 $3,300.00 $ 156,560.00 PBS $199,411.00 $ 31,233.00 $1,932.00 $ 164,390.00 Surety Construction Co. $224,056.00 $ 30,623.00 $3,421.00 $ 186,973.00 Bradanna,Inc. $231,693.00 $ 43,012.00_ $4,120.00 $ 208,786.00 j5 / Ig6,ov 7� Zi DO- vv Qcouc f it9d 1., if Il ow yr/G e 74143Ig6, 00 1-1-61 46. 06 $ 1 9 s j 3 C , 0 0 Packet Page -174- 2/9/2016 11 .B. Covynta-et-cL-, Compass Construction,Inc. East Naples Community Park Malebo II Courts BID NO.14-6307 ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT Each 1 Remove&Dispose of Skate Park LS $17,173.00 $17,173.00 • Equipment 2 Repair Existing Concrete Slab& LS $6,175.00 $6,175.00 Prepare for Conversion 3 Pour Concrete Slabs&Sidewalks LS $22,875.00 $22,875.00 - II Install DecoTurf 6 Layer Cushion LS $76,683,00 $76,683.00 System 5 Llne/Stripe Courts LS $4_1875.00 $4,875.00 6 Install Pickleball Nets 12 $2,700.00 $2,700.00 7 Install Fence&Gates LS _ $45,985.00 $45,985.00 Media Blasting LS $900.00 $900.00 Allowance for unforeseen $20,000.00 $20,000.00 conditions to Include concrete, nets,fence,striping,Playing Surface • — — Base Bid Total $197,366.00 DID ALTERNATE ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT Each 1 DecoColor Textured Acrylic 1 $30,503.00 $30,503.00 Color Surfacing 2 Add 16)-361'Gates 1 $3,422.00 $3,422.00 Alternate Total $33,925.00 5# 76 6g3, OD # 5-0s , 01) /.1_6 /8,), 0t) Packet Page -175- 2/9/2016 11.B. WORIC ORDER/PURCHASE ORDER Contract 14-6307"General Contractors Services" Contract Expiration Date:Juno 22,2016 This Work Order Is for mnfessional general contractor services for work known as; Project Name:East Naples Community Park Pick Mall Courts Project No;80274 The work is specified in the proposal dated August 18,2015 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to;Compass Construction,Inc, Scope of Work-. As detailed in the attached proposal and the following: * Task I Remove&Dispose of Skate Park Equipment * Task II Repair Existing Concrete Slab&Prepare for Conversion * Tusk 111 Pour Concrete Slabs&SICIONVEIlkS * Task IV Install DecoColor Textured Acrylic Color Surfacing * Task V Line/Stripe Courts * Tusk VI Install Picklcball Nets * Task VII Install Fence&Oates • Task VIII Media Blast * Task 1X Allowance Bpbcdulo of Work Complete work within 120 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement 11 14-6307 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order, Conmeolition: In accordance with the Agreement referenced above,the County will compensato the Firm in accordance with following method(s): [A-Negotiated Lump Sum (NLS) [limp Sum Plus Reimbursable Costs(LSIRC)[rime&Material(T&M)(established hourly rate—Schedule A)0 Cost Plus Pixed Pee(CPFP),as provided in the attached proposal. Tusk I $ 17,173.00 Lump Sum Task IE $6,175.00 Lump Stun Tusk III $22,875.00 Lump Sum Task IV $30,503.00 Lump Sum Task V $4,875.00 Lump S1)111 Task VI $2,700.00 Lump Sum Tusk VII $45,985.00 Lump Stunt Task VIII $900.00 Lump Sum Task IX $18,000.00 Approved by Collier Country TOTAL FEE $149,186.00 Page I of 2 Packet Page-176- 2/9/2016 11 .B. )1 ___ PREPARED BY: 1�—� ti�L �.�1L- _ tr () I-- is Minor&A.Bishop,P.B.,Sr.liroject Manager Date hne1lftie {nagement Division REVIEWED BY: ' AdAlk ZY/s I-inn e . ..,l rincipal Project Manager Date Faelliliis ii'geinent Division APPROVED BY:!:I l% `' _ e 3 Barry Williams,Division Director ate PR�ics&R9crcntien Division APPROVED BY: .��l �J1�Gri (e( , Cl/1" /7L `3 2:7*. I 5 Stcvo(moll,li,partmcnt Road Date Public Services Administration By the signature below, the Finn (including employees,officers and/or agents)certifies, and hereby discloses,that,to the best of their knowledge nod belief,all relevant facts concerning past,present,or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 118 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or-project duration, ACCEPTED BY: Compass Cot s Won,Inc. auto } nt a of Authorized Officer ate Page 2 of 2 Packet Page -177-