Agenda 02/09/2016 Item #11B 2/9/2016 11.B.
EXECUTIVE SUMMARY
Recommendation to approve change order number four to Compass Construction,Inc. to upgrade
the Pickleball Courts surface, in the former skate park, at East Naples Community Park, make a
finding that this expenditure promotes tourism, and authorize necessary budget amendments.
(Fiscal Impact$46,180)
OBJECTIVE: To upgrade the Pickleball Court surface at the East Naples Community Park (ENCP) for the
conversion of the Skate Park to twelve Pickleball Courts for the 2016 US OPEN Pickleball Championship.
CONSIDERATIONS: On April 14,2015,Collier County approved a three-year hosting agreement with Spirit
Promotions to hold the 2016-18 US Open Pickleball Championships at ENCP. This weeklong event is projected to
attract 1,000 participants,spectators,and overnight visitors and will be nationally televised by CBS Sports.
Pursuant to contract 14-6307, staff awarded a work order, in the amount of$149,186, on September 14, 2015 to
Compass Construction, Inc. to convert the Skate Park at the East Naples Community Park into Pickleball Courts.
The bid alternates for court surfaces were DecoColor Textured Acrylic Color Surfacing ($30,503) and
DecoTurf 6 Layer Cushion System($76,683). The Parks and Recreation Division accepted the less expensive
DecoColor Textured Acrylic Color Surfacing due to budgetary constraints; however, after further input from local
pickleball enthusiasts and the US Open Pickleball Championship group,the tournament quality surface is needed to
attract future Pickleball tournaments.The more expensive bid alternate was chosen after the work order was issued
necessitating a change order.
The Pickleball tournament promoters have committed to resurfacing at least one court as the stadium court at
their own expense. The County will enter into an Amendment to the Hosting Agreement with the Pickleball
tua 1 tournament promoters to allow and require this improvement. Once complete, the improvement will remain a
County asset.
Consistent with the County's sports marketing efforts, Tourist Development tax funds are eligible to fund this
change order. This item was presented to the Tourist Development Council (TDC) on January 25, 2016, and
approved with a 6-0 vote and a recommended finding that this expenditure promotes tourism.
FISCAL IMPACT: The existing budget for the Pickleball Courts contract is provided in Parks Capital
Improvement Fund (306). Additional project funding of $46,180 is required for the change order discussed
herein. A portion of the existing TDC Sports Marketing Venue Support budget will be reallocated by budget
amendment to support change order number four.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this
action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority
vote for approval.—CMG
RECOMMENDATION: Recommendation to approve change order number four to Compass Construction,
Inc.to upgrade the Pickleball Courts surface at East Naples Community Park, make a finding that this expenditure
promotes tourism and authorize necessary budget amendments.
Prepared by:Margaret A.Bishop,P.E.,Senior Project Manager,Facilities Management Division
Attachments:
1) Change Order Number Four
2) Bid Tabulation and Compass Construction,Inc.Bid Breakdown
3) Project No.80274 Work Order
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2/9/2016 11.B.
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.11.B.
Item Summary: Recommendation to approve the necessary budget amendment to
upgrade the Pickleball Courts surface at East Naples Community Park and make a finding that
this expenditure promotes tourism.
Meeting Date: 2/9/2016
Prepared By
Name: BishopMargaret
Title: Project Manager, Senior,Facilities Management
1/8/2016 4:25:04 PM
Submitted by
Title: Project Manager, Senior,Facilities Management
Name: BishopMargaret
1/8/2016 4:25:06 PM
Approved By
Name: LinguidiDennis
Title: Division Director-Facilities Mgmt,Facilities Management
Date: 1/14/2016 5:33:09 PM
Name: WilliamsBarry
Title: Division Director-Parks&Recreation,Parks &Recreation
Date: 1/15/2016 10:18:54 AM
Name: JonesHank
Title: Project Manager,Principal,Facilities Management
Date: 1/15/2016 11:14:13 AM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services,Procurement Services
Date: 1/20/2016 1:14:36 PM
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2/9/2016 11 .B.
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 1/26/2016 2:00:38 PM
Name:NorthrupAdam
Title: Procurement Specialist,Procurement Services
Date: 1/26/2016 2:07:59 PM
Name: CummingsRhonda
Title: Procurement Specialist,Procurement Services
Date: 1/26/2016 2:20:21 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 1/26/2016 4:31:56 PM
Name: GreeneColleen
Title:Assistant County Attorney, CAO General Services
Date: 1/27/2016 2:15:56 PM
Name: CarnellSteve
Title: Department Head-Public Services,Public Services Department
Date: 1/28/2016 12:59:13 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/28/2016 4:09:02 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 1/28/2016 4:59:16 PM
Name: CasalanguidaNick
Title: Deputy County Manager,County Managers Office
Date: 1/31/2016 12:48:45 PM
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Pru
o -e ountPr""Cna 2/9/2016 11 .B.
❑ Contract Modification ®Work Order Modification ❑Amendment
/...Qontract#: 14-6307 Change#: Purchase Order#: 4500160831 Project#: 80274
Contractor/Firm Name: Compass Construction, Inc. Contract/Project: East Naples Community Park Pickleball Courts
Margaret Bishop Parks& Recreation
Project Manager Name: Division Name:
Original ContractNVork Order Amount $ 149,186.00 6/23/15; 11.F Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount #N/A 6/23/15; 11F Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 149,186.00 6/23/2016 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 46,180.00 30.95% Total Change from Original Amount
Revised ContractNVork Order Total $ 195,366.00 #N/A Change from Current BCC Approved Amount
Cumulative Changes $ 46,180.00 30.95% Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 9/14/2015 Original 1/12/2016 Last Approved 3-8-2016 Revised Date 4-7-2016
Date Completion Date Date (Includes this change)
#of Days Added 30 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ■ Change task(s) ❑ Other(see
below) '
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/
or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the
impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1) Compass Construction, Inc.was awarded a work order for the conversion of the East Naples Community Park Skate Park to 12
pickleball courts for the 2016 US Open Pickleball Championship. At the time of award, only the funding for the lower cost DecoColor
surface was available ($30,503.00)as opposed to the DecoTurf($76,683.00).The contractor began the work on schedule and has
removed the skate park equipment and prepared the concrete slab for installation of the DecoColor surface. Because of stakeholder
input, it was decided that the DecoTurf is a better option. The contractor was issued a time suspension until additional funding is
secured for the DecoTurf. As a result an additional 30 days is needed because of the time it took for stakeholder input and to secure
funds.
2)This change was not included in the original contract because only funding for the DecoColor surface was available. The difference
in price for the more expensive material is$46,180.00. Stakeholder input requested that the more expensive DecoTurf material be
installed because it is a professional,tournament grade,6 layer cushioned surface that is easier to play on and will accommodate the
growing demand for years to come.
Funding is being requested from the Tourist Development Council at the January 251h meeting.
3) If the change is not processed the contractor can continue with the original work and install the DecoColor surface. However,
stakeholder concerns will not be addressed and we will be provided with what is considered an inferior product.This may risk the future
Pickleball tournaments to other venues/locations that have superior facilities.
Prepared by:Margaret Bishop,Facilities Management Division? 0 ( Date: I-/ll-/6
(Project Manager Name and Division) t.
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
'Accepted by: Date: 1/11/16
(Contractor/Vendor/Consultant/Design Professional and Name of Firm,If project applicable)
Approved by: NIA _ Date: •
(De di "rofessl. al and"aaame of Firm,if project applicable) /j/ .,
improved by /� a' 1. &' L 24 2 Date: / 'f
(Procurement Professional) .
Revised:10128/2014 (Divisions who may requIreaji.itional signatures may Include on separate sheet.) PROCUREMEt11U5'srt„.
Admin Rpt :e-
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5 g IDS
ENCP Velocity Skate Park Conversion to Picklebail Courts
Bid No.14-6307 t.0 f 1 of')
Contractor Base Old Alternate 1 Alternate 2 Base Bid+Alt 1 '
--J Compass $197,366.00 $ 30,503.00 $3,422.00 $ 151,186.00
Wright Construction $197,459.00 $ 35,186.00 $3,300.00 $ 156,560.00
PBS $199,411.00 $ 31,233.00 $1,932.00 $ 164,390.00
Surety Construction Co. $224,056.00 $ 30,623.00 $3,421.00 $ 186,973.00
Bradanna,Inc. $231,693.00 $ 43,012.00_ $4,120.00 $ 208,786.00
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Covynta-et-cL-,
Compass Construction,Inc.
East Naples Community Park Malebo II Courts
BID NO.14-6307
ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT
Each
1 Remove&Dispose of Skate Park LS $17,173.00 $17,173.00
•
Equipment
2 Repair Existing Concrete Slab& LS $6,175.00 $6,175.00
Prepare for Conversion
3 Pour Concrete Slabs&Sidewalks LS $22,875.00 $22,875.00 -
II Install DecoTurf 6 Layer Cushion LS $76,683,00 $76,683.00
System
5 Llne/Stripe Courts LS $4_1875.00 $4,875.00
6 Install Pickleball Nets 12 $2,700.00 $2,700.00
7 Install Fence&Gates LS _ $45,985.00 $45,985.00
Media Blasting LS $900.00 $900.00
Allowance for unforeseen $20,000.00 $20,000.00
conditions to Include concrete,
nets,fence,striping,Playing
Surface
• — —
Base Bid Total $197,366.00
DID ALTERNATE
ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT
Each
1 DecoColor Textured Acrylic 1 $30,503.00 $30,503.00
Color Surfacing
2 Add 16)-361'Gates 1 $3,422.00 $3,422.00
Alternate Total $33,925.00
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2/9/2016 11.B.
WORIC ORDER/PURCHASE ORDER
Contract 14-6307"General Contractors Services"
Contract Expiration Date:Juno 22,2016
This Work Order Is for mnfessional general contractor services for work known as;
Project Name:East Naples Community Park Pick Mall Courts
Project No;80274
The work is specified in the proposal dated August 18,2015 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
this Work Order/Purchase Order is assigned to;Compass Construction,Inc,
Scope of Work-. As detailed in the attached proposal and the following:
* Task I Remove&Dispose of Skate Park Equipment
* Task II Repair Existing Concrete Slab&Prepare for Conversion
* Tusk 111 Pour Concrete Slabs&SICIONVEIlkS
* Task IV Install DecoColor Textured Acrylic Color Surfacing
* Task V Line/Stripe Courts
* Tusk VI Install Picklcball Nets
* Task VII Install Fence&Oates
• Task VIII Media Blast
* Task 1X Allowance
Bpbcdulo of Work Complete work within 120 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement 11 14-6307 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order,
Conmeolition: In accordance with the Agreement referenced above,the County will compensato the
Firm in accordance with following method(s): [A-Negotiated Lump Sum (NLS) [limp Sum Plus
Reimbursable Costs(LSIRC)[rime&Material(T&M)(established hourly rate—Schedule A)0
Cost Plus Pixed Pee(CPFP),as provided in the attached proposal.
Tusk I $ 17,173.00 Lump Sum
Task IE $6,175.00 Lump Stun
Tusk III $22,875.00 Lump Sum
Task IV $30,503.00 Lump Sum
Task V $4,875.00 Lump S1)111
Task VI $2,700.00 Lump Sum
Tusk VII $45,985.00 Lump Stunt
Task VIII $900.00 Lump Sum
Task IX $18,000.00 Approved by Collier Country
TOTAL FEE $149,186.00
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)1 ___
PREPARED BY: 1�—� ti�L �.�1L- _ tr () I-- is
Minor&A.Bishop,P.B.,Sr.liroject Manager Date
hne1lftie {nagement Division
REVIEWED BY: ' AdAlk ZY/s
I-inn e . ..,l rincipal Project Manager Date
Faelliliis ii'geinent Division
APPROVED BY:!:I l% `' _ e 3
Barry Williams,Division Director ate
PR�ics&R9crcntien Division
APPROVED BY: .��l �J1�Gri (e( , Cl/1" /7L `3 2:7*. I 5
Stcvo(moll,li,partmcnt Road Date
Public Services Administration
By the signature below, the Finn (including employees,officers and/or agents)certifies, and hereby
discloses,that,to the best of their knowledge nod belief,all relevant facts concerning past,present,or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 118 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or-project
duration,
ACCEPTED BY: Compass Cot s Won,Inc.
auto } nt a of Authorized Officer ate
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