Agenda 01/26/2016 Item #16D 4 1/26/2016 16.0.4.
EXECUTIVE SUMMARY
Recommendation tc; adopt < Resolution authorizing the Corrmmunit. and Human Services Division
Director to sign Memorandums of Understanding for the Retired and Senior Volunteer Program.
There is no fiscal impact associated with this item.
OBJECTIVE: To provide uninterrupted operation of Collier County's Retired and Senior Volunteer
(RSVP)grant program.
CONSIDERATIONS: Co-sponsored by Collier County since 1990, RSVP places senior volunteers in
various non-profit organizations and County agencies to provide support and community service. The
Community and Human Services Division (CHS) will continue to administer this project. This is a three-
year grant with a period of July 1, 2015 to June 30, 2018 and a total grant award of$166,566. Prior to
placement of any volunteers, signing a Memorandum of Understanding (MOU) with Collier's RSVP
program to establish working relationships and mutual responsibilities and detailing the responsibilities is
required
The MOU with each volunteer station contains terms to ensure compliance with program regulations. The
terms are found in 45CFR 2553.23(c)(2). Collier's RSVP program partners only with non-profit,
government and proprietary health care agencies that have volunteer opportunities identified under focus
areas in the Serve America Act. Currently, Collier has eighteen volunteer stations that provide volunteer
opportunities to RSVP volunteers. Two of these stations include Parks and Recreation and Veteran
Services. Up until recently, the MOU's have been administratively processed. There are two standard
MOU templates; one that is used for county volunteer stations such as Parks and Recreation and Veteran
Services and the other that is used for any non-County entity. The MOU includes terms applicable to all
projects and volunteer stations and special conditions applicable to the local volunteer station. The MOU
must be reviewed and renegotiated at least every three years.
On October 13, 2015, the Board approved fifteen MOUs with volunteer stations across Collier County
that provides volunteer opportunities to RSVP volunteers (Agenda Item 16D8). The program has since
expanded, and three additional non-profit agencies joined the program. On December 8, 2015 (Agenda
Item 16D15)the Board approved those MOU's.
In order to provide uninterrupted operation of the program and to avoid delays, the Retired and Senior
Volunteer Program requests Board adoption of a Resolution that will authorize Community and Human
Services Division Director to sign Memorandums of Understanding for the RSVP program using a
standard MOU template that is back-up to this item.
FISCAL IMPACT: There is no fiscal impact associated with this item.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
for Board approval-JAB
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners adopts a Resolution authorizing the
Community and Human Services Division Director to sign Memorandums of Understanding for the
Retired and Senior Volunteer Program.
Packet Page -539-
1/26/2016 16.D.4.
Prepared Ry: Rachel Brandhorst. Grants Coordinator. Community and Human Services Division
Attachments:
1)RSVP MOU Resolution
2)RSVP MOU 2015
Packet Page -540-
1/26/2016 16.D.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.4.
Item Summary: Recommendation to adopt a Resolution authorizing the Community and
Human Services Division Director to sign Memorandums of Understanding for the Retired and
Senior Volunteer Program. There is no fiscal impact associated with this item.
Meeting Date: 1/26/2016
Prepared By
Name: BrandhorstRachel
Title: Grants Coordinator, Community &Human Services
12/15/2015 8:15:08 AM
Submitted by
Title: Grants Coordinator, Community &Human Services
Name: BrandhorstRachel
12/15/2015 8:15:10 AM
Approved By
Name: AquinoLuqueBlanca
Title: Accountant, Community &Human Services
Date: 12/16/2015 8:19:38 AM
Name: Bendisa Marku
Title: Supervisor-Accounting, Community &Human Services
Date: 12/16/2015 8:44:04 AM
Name: SonntagKristi
Title: Manager-Federal/State Grants Operation, Community &Human Services
Date: 12/17/2015 9:23:01 AM
Name: TownsendAmanda
Title: Division Director-Operations Support, Public Services Department
Date: 12/21/2015 9:59:30 AM
Packet Page -541-
1/26/201616.D.4.
Name: Grantkimberie >
Title: Division Lnrectou - Crniiry L r-umar Svc. Commll.liw c Human
Date: 1/4/2016 1 1:48:40 t,1\
Name: RobinsonErica
Title: Accountant, Senior, Grants Management Office
Date: 1/4/2016 3:39:00 PM
Name: BelpedioJennifer
Title:Assistant County Attorney, CAO General Services
Date: 1/5/2016 10:31:37 AM
Name: CarnellSteve
Title: Department Head -Public Services, Public Services Department
Date: 1/5/2016 4:02:58 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 1/6/2016 9:35:37 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 1/15/2016 10:28:17 AM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 1/15/2016 11:02:21 AM
Packet Page -542-
1/26/2016 16.0.4.
RESOLUTION No 2015-
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,
FLORIDA,AUTHORIZING THE COMMUNITY AND
HUMAN SERVICES DIVISION DIRECTOR TO SIGN
MEMORANDUMS OF UNDERSTANDING FOR THE
RETIRED AND SENIOR VOLUNTEER PROGRAM
VOLUNTEER STATIONS.
WHEREAS, Collier County is a recipient of the Retired and Senior Volunteer
Program(RSVP)grant which is used for the dual purpose of:engaging persons 55 and older
in volunteer service to meet critical community needs; and to provide a high quality
experience that will enrich the lives of volunteers; and
WHEREAS, 45 CFR 2553.23(c)(2) requires Collier County to enter into a
Memorandum of Understanding (MOU) that identifies project requirements, working
relationships and mutual responsibilities to ensure compliance with program regulations for
each RSVP volunteer station; and
WHEREAS, the Board of County Commissioners desires to set forth an
administrative process to ensure timely execution of MOU's to provide uninterrupted
operation of RSVP.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA that the Board of County
Commissioners hereby authorizes the Community and Human Services Division Director to
sign form Memorandums of Understanding, attached hereto as Exhibit A.
THIS RESOLUTION ADOPTED after motion,second,and majority vote on this the
day of , 20 .
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK COLLIER COUNTY, FLORIDA
By: By:
, DEPUTY CLERK TIM NANCE, CHAIRMAN
Approval for form and legality:
Jennifer A. Belpedio C ��
Assistant County Attorney ,L\`�
Packet Page -543-
1/26/2016 16.D.4.
l* `,
c.,ourer Cott
_ I
Memorandum of Understanding for the
Retired and Senior Volunteer Program
of Collier County and
Volunteer
Station:
Address:
City: State: Zip:
Phone: ( ) Fax:
E-Mail: Website:
Period Covered: to
This Memorandum of Understanding (MOU) contains basic provisions, which will guide the
working relationship between both parties. This MOU may be amended, in writing, at any time
with concurrence of both parties and must be renegotiated at least every three years.
A. Retired and Senior Volunteer Program will:
1. Do volunteer screening in compliance with County policies and ordinances.
2. Recruit, interview and enroll RSVP volunteers and refer volunteers to the volunteer
station.
3. Provide RSVP orientation and training to volunteer station staff prior to placement of
volunteers and at other times, as needed.
4. Develop publicity for RSVP such as radio, TV, print or verbal presentations
highlighting volunteers' service, accomplishments and impact on the community.
5. Furnish accident, personal liability and excess automobile insurance coverage as
required by program policies. Insurance is secondary coverage and is not primary
insurance.
6. Periodically monitor volunteer activities at volunteer station to assess and/or discuss
needs of volunteers and volunteer station.
7. Annually assess volunteer placements to ensure the safety of volunteers as follows:
Throughout the three year duration of this memorandum of understanding an annual
safety assessment will be conducted, including a required e-mail assurance of safety
from each volunteer station covered by this agreement.
B. The Volunteer Station Responsibilities will:
NATIONAL&
COMMUNITY
SERVICE=
Packet Page -544- ,r,v
1/26/2016 16.D.4.
A
erg
implement orientation, in-service instruction or special training of volunteers.
2. Interview and make final decision on assignment of volunteers.
3. Furnish volunteers with materials required for assignment, as follows:
4. Furnish volunteers with transportation required during their assignments, as follows:
5. Provide supervision of volunteers on assignments.
6. Provide for adequate safety of volunteers and submit an annual assurance e-mail
upon request by the project sponsor.
7. Collect and validate appropriate volunteer reports for submission to RSVP office on a
monthly basis.
8. Investigate and report any accidents and injuries involving RSVP volunteers
immediately to the RSVP office. All reports will be submitted in writing.
C. Other Provisions:
1. Separation from volunteer service: The volunteer station may request the
removal of an RSVP volunteer at anytime. The RSVP volunteer may withdraw
from service at the Volunteer Station or from RSVP at anytime. Discussion of
individual separations will occur among RSVP staff, Volunteer Station staff and
the volunteer to clarify the reasons, resolve conflicts, or take remedial action,
including placement with another Volunteer Station.
2. Letters of Agreement: When in-home assignments of volunteers are made, a
letter of agreement will be signed by the parties involved. The document will
authorize volunteer service in the home and identify specific volunteer activities,
periods and conditions of service.
3. Religious Activities: The Volunteer Station will not request or assign RSVP
volunteers to conduct or engage in religious, sectarian or political activities.
4. Displacement of Employees: The Volunteer Station will not assign RSVP
volunteers to any assignment which would displace employed workers or impair
existing contracts for service.
5. Accessibility and Reasonable Accommodation: The Volunteer Station will
maintain the programs and activities to which RSVP volunteers are assigned
accessible to persons with disabilities (including mobility, hearing, vision, mental
and cognitive impairments or addictions and diseases) and/or limited English
language proficiency and provide reasonable accommodation to allow persons
with disabilities to participate in programs and activities.
6. Prohibition of Discrimination: The Volunteer Station will not discriminate against
RSVP volunteers or in the operation of its programs on the basis of race, color,
national origin, including limited English proficiency; sex, age, political affiliation,
NATIONAL&
COMMUNITY
SERVICE=
Packet Page-545-
1/26/2016 16.D.4.
I*
Capatty
sexual orientation, religion, or on the basis of disability, if the volunteer is a
qualified individual with a disability.
7. Specify, either by written information or verbally, that RSVP volunteers are
participants in the Volunteer Station's program in all publicity featuring such
volunteers, whether it be radio, TV, print or verbal presentation. Display an RSVP
placard where it may be viewed by the public.
8. For impact-based assignments, supply data measuring volunteer impact on
community needs to Collier County RSVP.
9. Conditions of this Memorandum of Understanding may be amended or
terminated in writing at anytime at the request of either party. It will be reviewed
every three years to permit needed changes.
10. Term. Either party may terminate this Agreement for any reason with thirty (30)
days written notice to the other party.
11. This Agreement is subject to the availability of funds. If funds are not available,
the County will provide notice in writing to the Volunteer Station at least thirty
days prior to the termination of the Agreement.
12. This Memorandum of Understanding contains all the terms and conditions
agreed upon by the contracting parties. No other understanding, oral or
otherwise, shall be deemed to exist or to bind any of the parties hereto.
13. This Memorandum of Understanding will be in effect upon dated signature of the
Volunteer Station's Representative and the RSVP Project Director.
14. The total number of RSVP volunteer assignments projected to be available with
the Volunteer Station on an annual basis is . It is projected that these
assignments will be at the following locations, in approximately the following
numbers:
The Volunteer Station representative who will serve as liaison with RSVP and who will be
responsible for volunteer orientation and supervision is:
Name (Please Print):
Title:
Phone:
NATIONAL&
COMMUNITY
SERVICE=
Packet Page -546-
1/26/2016 16.D.4.
A.4(Colt- CowittV
RSVP
By signing this MOU, the Volunteer Station Representative certifies that the station is G
public or nonprofit private organization, or a proprietary health care agency.
SIGNATURE:
Each part to this MOU has caused it to be executed effective this day of
20
Kimberley Grant Date
Director
Community and Human Services Division
for
COMMUNITY
SERVICE=
Packet Page-547-