Agenda 01/12/2016 Item #16E 3 1/12/2016 16.E.3.
EXECUTIVE SUMMARY
Recommendation to approve the sale and disposal of surplus property through an on-line
auction(s) in compliance with Florida Statutes and Resolution 2013-095 and authorize the County
Manager or designee to sign for the transfer of vehicle titles.
OBJECTIVE: To lawfully dispose of County property that is obsolete, uneconomical or
inefficient and serves no useful business purpose to County operating departments.
CONSIDERATION_ A number of County Divisions together with the Health Department and Court
Administration have recently transferred property into the surplus warehouse, including, but not limited
to lobby, office furniture, office cubicle solutions that have been previously renovated, computer
hardware, telephones, and miscellaneous equipment. Staff is requesting that the Board authorize the
use of on-line auctions for this equipment, after which, the sales reports will be brought back to the
Board. Staff estimates that the value of any one single item sold during the auction will likely not
exceed $5,000.
In addition to the items listed on Attachment A—Equipment List, staff is requesting approval to:
• Add additional surplus items received subsequent to the approval of this Agenda Item for sale in the
auction,
• Accommodate requests for donations received from other government entities or a legitimate Florida
Non Profit 501 (C) (3) organization prior to the auction, and
• Authorize a request for donation from North Collier Fire and Rescue District for a 15 passenger bus/van
which the Fleet Management Division has indicated is available for donation.
In compliance with Section 274.06, Fla. Stat., Staff plans on utilizing an on-line auction through the
services of the current auctioneer to dispose of these assets. If adequate bids cannot be obtained, staff may
utilize alternative disposal methods such as additional on-line auctions, sealed bids or disposal through a
local recycling contractor.
FISCAL IMPACT: Revenue from the sale will be deposited according to the General or Enterprise fund
that originally purchased the equipment after deduction of the auctioneer's commission; and, a future
agenda item will be brought to the Board to recognize and approve the revenue. Proceeds from any grant
funded assets will be recorded in accordance with the Office of Management and Budget Grant Compliance
guidelines.
GROWTH MANAGEMENT IMPACT: There is no growth management impact as a result of
this executive summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
RECOMMENDATION: That the Board of County Commissioners approves the sale and disposal of
surplus property through an on-line auction in compliance with Florida Statues and Resolution 2013-095
and authorizes the County Manager or designee to sign for the transfer of vehicle titles.
Prepared by: Tracey Payne, Procurement Manager, Procurement Services Division
Attachment: 1) Equipment List; 2)North Naples Donation Request
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1/12/2016 16.E.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.3.
Item Summary: Recommendation to approve the sale and disposal of surplus property
through an on-line auction(s) in compliance with Florida Statues and Resolution 2013-095 and
authorize the County Manager or designee to sign for the transfer of vehicle titles.
Meeting Date: 1/12/2016
Prepared By
Name: PayneTracey
Title: Manager-Procurement,Procurement Services
12/10/2015 2:38:23 PM
Submitted by
Title: Manager-Procurement,Procurement Services
Name: PayneTracey
12/10/2015 2:38:25 PM
Approved By
Name: pochopinpat
Title: Operations Coordinator,Administrative Services Department
Date: 12/10/2015 3:10:03 PM
Name: MarkiewiczJoanne
Title: Division Director-Procurement Services, Procurement Services
Date: 12/14/2015 8:12:17 AM
Name: PayneTracey
Title: Manager-Procurement,Procurement Services
Date: 12/14/2015 8:28:07 AM
Name: OberrathKaren
Title: Accountant, Senior,Grants Management Office
Date: 12/17/2015 9:03:04 AM
Packet Page-1723-
1/12/2016 16.E.3.
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 12/17/2015 11:48:03 AM
Name: PriceLen
Title:Department Head-Administrative Svc,Administrative Services Department
Date: 12/28/2015 11:32:05 AM
Name: TeachScott
Title:Deputy County Attorney, County Attorney
Date: 12/29/2015 7:25:08 AM
Name: IsacksonMark
Title: Division Director-Corp Fin&Mgmt Svc, Office of Management&Budget
Date: 12/29/2015 11:03:58 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 12/29/2015 1:41:15 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 12/29/2015 4:34:34 PM
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1/12/2016 16.E.3.
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1/12/2016 16.E.3.
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Collier County
Surplus Donation Application
(Pursuant to Florida Statute Chapter 274)
Collier County reserves the right to change the status of the Surplus Property at any time, including
auctioning or selling items to the highest bidder, in an effort to seek the highest return for the
taxpayers.
Complete the Surplus Donation Application form indicating name address and location of the
organization. In order to qualify County staff will require a description of the property and how it will
be used, along with a copy of the organization's IRS 501 C (3) status. Requests will be submitted
for Board of County Commissioners'final review and approval.
1. Name and permanent mailing address of applicant organization:
North Collier Fire and Rescue District
1885 Veterans Park Drive
Naples. FL 34109
2. Representative of applicant organization to whom inquiries should be addressed:
Name and title: Battalion Commander Frank D. Messana
Telephone Number. 239-597-3222 Fax Number 239-597-7082
Email Address: FMessana0NorthCollierFire.com
3. Provide a brief background statement regarding the nature of activity and purpose for which the
applicant organization was formed.
The North Collier Fire District was formed to provide Emergency Fire& Rescue response to
the citizens located within Collier County. We are an all hazards response organization.
We respond to fire, medical, hazardous materials, technical rescue, and large scale
emergencies such as hurricanes brush fires etc.
4. Provide a description of the project or purpose for which this equipment is being requested.
Include specifics of why donating this equipment to your organization or program will benefit the
citizens of Collier County.
The North Collier Fire District has identified the need for a 15 passenger small bus / van for
transporting new recruits and full time members to offsite training locations. The bus will
also be used to ferry equipment and personnel to offsite locations for
emergenciesftraining. In addition to these uses,we have also identified a possible need for
emergency evacuations in large scale incidents.
Guidelines for Acquired,Donated and Surplus Property
A Zoo z 00 q 40,12 :as° , 17A.55E0G
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5. Attach an equipment list (from the current available Surplus Property List at
http://purchasino.collierciov.net/Operations/surplus/Surplus%201nvantory/Forms/Allltems.aspx, and,
identifying the organization's priority order.
The person signing this application on the organization's behalf certifies that the information
presented in this application is correct and complete; that the applicant organization does not
discriminate in its programs or services on the basis of age, race, gender, sexual orientation, familial
status or national origin; and that the equipment obtained through the County's donation program will
be used for public purposes only and not for the benefit of private individuals.
Attach the organization's IRS 501 (C) (3)tax status.
Applicant (Print): Frank D. Messana Title: BC of Training&Safety
Applicant (Signature) Date: 1211115
This completed application, equipment request sheet and any additional supporting materials should
be submitted to the following:
Collier County Government
Procurement Services Department
Tracey Payne, Procurement Services Manager
3327 Tamiami Trail East
Naples, FL 34112
Email: traceypayne@colliergov.net
Requests will be submitted for Board of County Commissioners'final review and approval.
2
Guidelines for Acquired,Donated and Surplus Property
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1/12/2016 16.E.3.
MarkiewiczJoanne
gram: CroftDan
Sent: Tuesday, December 01, 2015 1:07 PM
To: MarkiewiczJoanne
Cc: PayneTracey; MenendezMario
Subject: RE: North Collier Fire Vehicle Donation Request
Asset#20020069, 2002 Ford E-35015-Passenger Van, 50,430 miles.
From: Markiewicz)oanne
Sent: Tuesday, December 01, 2015 11:24 AM
To: CroftDan
Cc: PayneTracey; MenendezMario
Subject: RE: North Collier Fire Vehicle Donation Request
Dan:
Before we move forward, will you please provide us with the line item description, model, VIN number,
mileage, etc.... the same information that you provide for the auction on the van so that we can provide all that
information to the Board?
Thank you,
Joanne
From: CroftDan
lent:Tuesday, December 01, 2015 9:46 AM
MarkiewiczJoanne
Cc: PayneTracey; MenendezMario
Subject: North Collier Fire Vehicle Donation Request
Joanne,
The completed vehicle donation request from North Collier Fire is attached.
Dan
From: Frank Messana jmailto:finessana0northcollierfire.com]
Sent:Tuesday, December 01, 2015 8:45 AM
To: CroftDan
Subject: Update Donation Request Form
Good morning,
Here is the form. Thank you very much for your help.
Thank You,
Frank Messana
3attalion Commander of Training & Safety
North Collier Fire Control and Rescue District
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